1.Time ManagementP.O. BOX : 787 Hurlingham Manor, 2070PHONE: (011) 789 9996 FAX: (011) 886 0072EMAIL: INFO@PROFWEB.NET

2. Time Cannot be manufactured, is non-renewable Once lost, cannot be replaced Time waits for no one Time is invaluable, cannot be bought?Parkinsons law Your activities will expand to fill the time that is available! Time Management 3. Typical statements: Ive got to delegate more! Im running like crazy from morning till night I dont have time for exercise anymore I know we need written procedures butwho has the time to write them? Thats an excellent system its fine ifyou have the time to write it up I dont have the time to attend your timemanagement seminar We dont have time to manage time! Time Management 4. Biblical perspective Ecclesiastes 3There is a time for everything,and a season for every activity under the heavens:2 a time to be born and a time to die,a time to plant and a time to uproot,3 a time to kill and a time to heal,a time to tear down and a time to build,4 a time to weep and a time to laugh,a time to mourn and a time to dance,5 a time to scatter stones and a time to gather them,a time to embrace and a time to refrain from embracing,6 a time to search and a time to give up,a time to keep and a time to throw away,7 a time to tear and a time to mend,a time to be silent and a time to speak,8 a time to love and a time to hate,a time for war and a time for peace. 5. Analysis of your habits Analysis of own activities should beperformed from 3 points of view: Necessity/ Essential Appropriateness/ Role EfficiencyCareful analysis could earn you anextra 8 to 10 hours a week to spend on those things you choose to do Time Management 6. Time wasters - 2 sources: Environmental Interruptions, telephone,junk mail, waiting forappointments, unproductivemeetings, crises, casualconversations, uselessreports Self Disorganisation,procrastination, inability tosay no, attitude, burn out,gossip, unnecessaryperfectionismTime Management 7. IS THIS YOU? 8. Making better useof your time There are only three ways of making betteruse of your time Discontinue non essential tasks (prioritize) Delegate (roles) Do it better (more efficiently)What could you do with 2 extra hours aday? Time Management 9. Prioritizing Prioritizing is a 2 step process: List what needs to be done Determining the order in which they are to bedonePriorities change with time, or with changed circumstances as the deadline approaches, actions become more urgentWhy are you prioritising the way you are? Time Management 10. Urgent Less UrgentCrises PreparationWhen arePressing Problems PlanningImportantyou goingDeadlines Relationships to do them?Leisure timePLAN! Do these Dont Lose sightNow!of these InterruptionsJunk MailImportant Phone callsTime WastersLess MeetingsProcrastinationDiscard orPaperwork Other phone calls DumpCan You Can youDelegate these? Eliminate These? 11. What is important to you? Before you can eliminate theunnecessary and unimportant, youneed to know what is important toyou. What do you want to accomplish inyour lifetime? Thats what time management is about theaccomplishment of significant goals at the expense of those unimportant, time consuming activities. Time Management 12. Biblical PerspectiveMatthew 6:33 King James Version (KJV) 33 But seek ye first the kingdom of God, and his righteousness; and all these things shall be added unto you. 13. The personal energy cycle100% Prime Time Do the difficult and important things inyour peak time.This cycle differs for each person. 0% 8:00 amNoon5:00 pm 14. Achieving a BalanceBesides the noble art of getting thingsdone, there is the noble art of leavingthings undone. The wisdom of life lies in eliminating the non-essentialsChinese Proverb Time Management 15. BALANCE Wheel of Life 16. Planning Defines your objectives & goals Determines how to get you there Identifies the resources you require Planning can be short or long termIf you fail to plan, you plan to fail Time Management 17. Setting Goals/ Objectives Separate your goals into thefollowing: Personal SpiritualWheel of Life Personal Family Business Social There should be no conflictbetween these and they should beconsistent. Time Management 18. Biblical Perspective Proverbs 16.3 esv Commit your work to the Lord , andyour plans will be established. 19. Convert goals into objectivesand actions Yearly plan Monthly plan Weekly plan Daily action listExample of a weekly plan follows: 20. Time MondayTuesdayWednesday Thursday Friday 7 8 1 Prepare for Meeting5 Review 6 Determine Shareholders BudgetsIT Meeting Requirements 9 2 Develop CompanyWeekly Policy 10 11Appointment4 ReviseBusiness PlanBlock 12 133 Staff ReviewLunch TimePlan 14 Meeting 4 Revise 7 PrepareBusiness PlanPresentationAd-hoc 152 DevelopMeeting tasks Company Policy 16 6 DetermineIT 7 PlannedRequirements tasks 17 18 21. Once you have mastered this: You can benefit from thecompletion of longer termactivities such as: Career planning Reading Communicating Relaxing/ exercising Thinking Time Management 22. Have you got time to play? 23. When is the right time to start? Today! Start with your purpose in life Identify what is important Plan for the important settargets Convert into action plans See the difference! If you cant do it by yourselfget help from someone whoknows how to do it. 24. ConclusionDear Lord, help us to understand theimportance of what we are doing and help us to do things accordingto your will at the time designated by you. Amen 25. Time management verses Ephesians 5:15-16Be very careful, then, how you live-not as unwise but as wise, making themost of every opportunity, because the days are evil. Matthew 6:33But seek first his kingdom and his righteousness, and all these things willbe given to you as well. Colossians 4:5-6Be wise in the way you act toward outsiders; make the most of everyopportunity. Let your conversation be always full of grace, seasoned withsalt, so that you may know how to answer everyone. Proverbs 16:3Commit to the LORD whatever you do, and your plans will succeed. 1 Corinthians 9:26-27Therefore I do not run like a man running aimlessly; I do not fight like aman beating the air. No, I beat my body and make it my slave so thatafter I have preached to others, I myself will not be disqualified for theprize. 26. Time management verses Psalm 39:4-5"Show me, O LORD, my lifes end and the number of my days; let me knowhow fleeting is my life. You have made my days a mere handbreadth; thespan of my years is as nothing before you. Each mans life is but a breath. James 4:13-17Now listen, you who say, "Today or tomorrow we will go to this or that city,spend a year there, carry on business and make money." Why, you do noteven know what will happen tomorrow. What is your life? You are a mistthat appears for a little while and then vanishes. Instead, you ought to say,"If it is the Lords will, we will live and do this or that." As it is, you boastand brag. All such boasting is evil. Anyone, then, who knows the good heought to do and doesnt do it, sins. Psalm 90:10The length of our days is seventy years-or eighty, if we have the strength; yet theirspan is but trouble and sorrow, for they quickly pass, and we fly away. 27. Time management verses Ecclesiastes 3:There is a time for everything, and a season forevery activity under heaven: Psalm 33:11But the plans of the LORD stand firm forever, thepurposes of his heart through all generations. Hebrews 6:11-12We want each of you to show this same diligenceto the very end, in order to make your hope sure.We do not want you to become lazy, but to imitatethose who through faith and patience inherit whathas been promised. 28. Time management verses Proverbs 19:21Many are the plans in a mans heart, but it is the LORDspurpose that prevails. Deuteronomy 4:29But if from there you seek the LORD your God, you willfind him if you look for him with all your heart and withall your soul. Proverbs 21:5The plans of the diligent lead to profit as surely as hasteleads to poverty. Jeremiah 29:11For I know the plans I have for you," declares the LORD,"plans to prosper you and not to harm you, plans to giveyou hope and a future.