Beginning PowerPoint 2003Session 2

QCS Office SIGVicki Wassenhove

March 3, 2008

© 2008 Wassenhove

Simple photo album • Assemble all your photos or diagrams in the file

folder for your project. • Choose File>New • On the Task Pane for New Presentation, choose

‘Photo album”

The dialog box will allow you to add photos, edit their appearance, add text and blank slides.

Quick Tip #1: How to create a slide show in minutes!

Presentation from a template.

• On the New Presentation Task Bar, choose “From AutoContent wizard”

• Allow the wizard to help you set up and organize your program from their choices.

• Simply alter the suggested content to suit your own specific needs.

Everything else is done for you with these templates.

Quick Tip #2

Another slide show short cut

More Session II Topics

• Graphics WordArt, Shadows, & AutoShapes

• Custom Color Schemes & Textures• Custom Animation and Transitions• Adding Music or Sound• Master, Slide Sorter, & Notes View • Optimizing your Presentation

To design custom graphics, learn about the drawing toolbar

Draw: See its useful list of alignment options and more

AutoShapes: Great for lines, arrows, connectors, and much more.

Rectangle and Oval: Depress the shift key as you draw for a square or circle.

Text box: Used when you want to add text to the page

None are difficult…Just get in there and experiment!

Keep your “Drawing toolbar” handy. Select it under “View” at the top of your page.

Click “Toolbar Options” (follow blue arrow) for the list of the icons shown at right.

WordArt, Shadows, & AutoShapes

Use WordArt for great headlines. Click on the blue “A” to see a gallery of choices.

Choose an exampleand click OK.

Set the type and size, then type in the heading desired and click OK.

Your heading appears on the slide with “handles” for resizing.

WordArt, Shadows, & AutoShapes

You can simply change size, proportion and direction by using the handles around the WordArt.

Drag the corner handles to change size in two directions at once. (Use shift key to maintain exact proportions.)

Click and drag the GREEN knob (at top) to rotate the word.

The YELLOW diamond (at bottom) lets you slant or italicize the letters.

WordArt, Shadows, & AutoShapes

The multi-tabbed dialog box allows you to set options for

color, fill, gradation, line, transparency, size, position, and more.

WordArt, Shadows, & AutoShapes

All of these examples were created from the same original text by using “Format WordArt” from a right click.

WordArt, Shadows, & AutoShapes

You can do the same things to customize the more elaborate WordArt choices.

“Flip” or make a “mirror image” by dragging a side handle of WordArt.

WordArt, Shadows, & AutoShapes

To change outer shape of WordArt, use the WordArt Shape function on the WordArt toolbar.

WordArt, Shadows, & AutoShapes WordArt, Shadows, & AutoShapes

Shadows are easy to do!Shadows are easy to do!

•Highlight the text first.

•Click the shadow icon on the drawing toolbar.

•Choose the style desired in the menu. Your text appears on the slide.

•To further customize, click “Shadow Settings”.

•Adjust options in the pop-up dialog box.

More WordArt and ShadowsMore WordArt and Shadows

All of these examples are WordArt. Shadows were added to the WA text at left. The circular design was created with WordArt Shape.

WordArt, Shadows, & AutoShapes

Choose the AutoShape icon, then click the slide for a default shape or drag to the size wanted on the work area.

Shape and format just as you did with WordArt.

Click AutoShape for a pop-up menu.

Each category has a fly-out menu with its own choices.

Menus can be moved anywhere on the screen.

WordArt, Shadows, & AutoShapes

Highlight shape and use handles to move, changesize or orientation. Resize with handles or specific format measurementsRotate or slant with colored knobs on object. Flip or mirror by dragging handles.

“Nudge” highlighted shape with arrow keys. For smaller increments, use control + arrow keys.

Use “Draw” menu (or right click) for these functions:1. “Group” or “ungroup” selected elements. Grouped items can be moved as a whole by dragging or “nudging”.2. Set order (move a shape in front or back of others)3. Align or distribute shapes in relationship to others.4. Nudge an element’s position.

WordArt, AutoShapes and most other elements on your slidescan be manipulated easily.

Customizing Slide Designs and Colors

Choose a “Slide Design Template” to suit your presentation.

If you want to try other looks, one click will change the background of your entire presentation!

More design downloads are available from the Microsoft Office site online.

To see other color scheme options for your chosen design, click “Color Schemes”.

From the Task bar drop-down list:

Custom Color Schemes

You can quickly choose an entirely new color scheme with one click of the mouse on this panel.

For an even more “custom” look, go to “Edit Color Schemes” at the bottom and change individual colors.

Backgrounds and Backdrops

Another way to start or alter a new presentation is to design your own backdrop.

• Choose “Background” from the “Format” list in the menu bar at top or right-click an empty spot on screen:

• Click the drop-down list next to the color bar in the small dialog box.

• Select a different hue from those offered in your current color scheme or choose from “More Colors”.

• “Fill effects” are even more fun…You can choose a gradient, texture, pattern or even use a photo as your background. The backdrop for this show is a simple gradient of gray on a blank page.

Background ExperimentDesign your own backdrop. Design your own

backdrop. Design your own backdrop. Design your own backdrop. Design your own backdrop. Design your own backdrop. Design your own backdrop. Design your own backdrop.

• Design your own backdrop. Design your own backdrop. Design your own backdrop. Design your own backdrop. Design your own backdrop. Design your own backdrop. Design your own backdrop.

• Design your own backdrop. Design your own backdrop. Design your own backdrop. Design your own backdrop. Design your own backdrop. Design your own backdrop. Design your own backdrop.

Don’t be afraid to experiment. However…

Background Textures

Choose “Background” from the “Format” list or right-click and empty spot on screen:

• Click the drop-down list next to the color bar.

• Select a different color from those offered or choose from “More Colors”

• “Fill effects” is even more fun! Just experiment….

When choosing a

background color…

Keep the legibility

and contrast in

mind!

Using a photo as "Fill" in an AutoShape: 

• Choose an AutoShape and size it on your slide. 

• Right-click the shape and choose "Format AutoShape" from the list.

• In the format box, click the drop-down list on the color bar. Choose "Fill Effects“.

• In the dialog box that opens, click the "Picture" tab.

• Navigate to the image that you have already chosen, cropped, and saved to your presentation file.

• Click “Insert”, then OK and OK on the two dialog boxes. Your picture will instantly hop into the AutoShape.

Transitions and Custom Animation

Change visual effect, motion, sound,speed, timing.. And more!

On the task pane’s drop-down list, choose:

“Slide transition” for action between slides. This sets how a slide enters.

“Custom Animation” for action within slides

Adding Music or Sound

Go to “Insert” menu at top

• Select Movies and Sounds • Make a choice of type, then navigate to your pick and double click.• When the sound icon displays, a dialog box asks you to set when it

plays… Automatically or when clicked.• With a right-click on icon, go to “Custom Animation”. Set options for

sound in “Effect Options” in the drop-down list for each sound.

It’s also possible to add your own narration in Slide Sorter view. Detailed instructions for sound are available in MS PowerPoint Help. Search for sound or narration.

Help from the different “Views”

• Normal view

• Slide view

• Master view

• Slide sorter view • Notes view

Make your choice from the “VIEW” drop-down list.

Normal view:Used to design individual slides

3 Master views: Slide, Handout and Notes

Set a style throughout your presentation These are time-savers!

Slide sorter view:For arranging your slide sequence

and adding narration.

Notes view:Used for your presentation tips or outline

Optimizing your first presentation

Avoid embarrassment…Use Spell-Check! (In “Tools” menu)

Crop and compress your imagesSee “Format Picture” dialog (after right-click of picture)

Saving a show to a CD or flash drive Go to “File” > Package for CD

Compressing images to cut down file size

original

compressed

Right-click an image and choose “compress” to reduce file size of images.

Choose to compress all or selected pictures in document.

Set the correct resolution for printing or screen viewing.

Check “Compress pictures” and “Delete cropped areas”. Click OK.

Be sure to proof your pictures for quality after compression, especially for large screen viewing.

Getting ready for your first presentation

Did you remember to…

Spell-Check? (In “Tools” menu)

Crop and compress your images?See “Format Picture” dialog (after right-click of picture)

Save your show to a back-up CD or flash drive? Go to “File” > Package for CD

Other help is available during your show. Right-click on the slide screen for these options…

Right-click options during the Slide Show:

Jump to another slide by number–End slide show (or use escape key)–Black or white screen (or use B or W keys)–Speaker notes–Pointer or arrow options –“Help” for list of keyboard shortcuts

Some Tips & Time Savers

• SAVE OFTEN!• Save all files for your show in one folder • Before editing a slide, make a duplicate• Right-clicks provide lots of options• Learn “sweet spots” for commands and right-

click menus.• EXPERIMENT!

And remember…. Less is more!

PowerPoint backdrops should enhance,

not overwhelm, your show’s content.

Thanks for attending tonight!

For permission to use this tutorial elsewhere, please contact the author, Vicki Wassenhove.

wazz123@gmail.com