9/23/14
1
PROJECT OVERVIEW
Ohio Broadcast Educational Media Commission Mandatory Prebid Conference – September 22, 2014 RFP Number 0A1135
TODAY’S MEETING
Ò Introductions Ò Brief overview of project Ò Tour of facilities Ò Q&A
9/23/14
2
RFP EVALUATION TEAM Ò Rick May, Executive Director BEMC Ò Craig Stevenson, Chief Engineer BEMC Ò Dave Johnson, Manager of Broadcast Operations BEMC Ò Eric Wortman, Broadcast Engineer, BEMC Ò John Luff, Consultant to BEMC Ò David Carwile, OETS Administrator Ò Tom Furnas, Senior Director of Technology, ideastream Ò George MacKnight, Director of Engineering, ThinkTV/CET Ò Tom Cummings, Director of Engineering & Technical Services, WBGU Ò Maria Roberts, DAS/OIT
PROJECT GOALS - OETS
Ò Unburden operations to focus on creation of content
Ò Reduce station Opex/Capex Ò Facilitate a shared archive Ò Plan for disaster recovery Ò Enhance peer to peer sharing of content
between stations
9/23/14
3
PROJECT GOALS - BEMC
Ò Update infrastructure to reduce downtime and maintenance
Ò Adopt modern, best practice workflow Ò Enable centralized operations Ò Retain ability for individual stations to operate
without moving to centralization Ò Provide for future capacity Ò Provide structure for additional future services
EXISTING SYSTEM ELEMENTS
Ò Statewide distribution network Ò MPEG SD and HD video compression hardware Ò NOC video/audio routing Ò 400+ TB storage platform
9/23/14
4
CONCEPTUAL DESIGN GOALS
Ò Modular architecture Ò Tight integration between central automation
and station ProTrack systems Ò Provide for remote monitoring of stations to
allow ‘lights out’ at station facilities Ò Retain existing station infrastructure for
disaster recovery
CONCEPTUAL DESIGN GOALS
Ò Keep ATSC encoders at stations Ò Enhance voice communications between BEMC
NOC and stations Ò Create operator environment conducive to low
event error rate Ò Implement virtualized infrastructure if practical
9/23/14
5
SCHEDULE ID Task Name Duration Start Finish
1 BEMC Modernization Project 311 days Tue 9/2/14 Tue 11/10/15
2 Bidding 53 days Tue 9/2/14 Thu 11/13/14
3 Bid Period 32 days Tue 9/2/14 Wed 10/15/14
4 Mandatory Pre-Bid Meeting 1 day Mon 9/22/14 Mon 9/22/14
5 Vendor Question Period 19 days Tue 9/2/14 Fri 9/26/14
6 Bid Closing 0 days Fri 10/17/14 Fri 10/17/14
7 Bid Evaluation 10 days Fri 10/17/14 Thu 10/30/14
8 Vendor Presentations 2 days Tue 11/4/14 Wed 11/5/14
9 Vendor Best and Final Bids 3 days Thu 11/6/14 Mon 11/10/14
10 Evaluation of Best and Final Offers 3 days Tue 11/11/14 Thu 11/13/14
11 Bid Award 0 days Thu 11/13/14 Thu 11/13/14
12 System Design 107 days Wed 11/19/14 Thu 4/16/15
13 Kick Off Meeting 2 days Wed 11/19/14 Thu 11/20/14
14 System Design Phase 35 days Fri 11/21/14 Thu 1/8/15
15 Design Approval & Design Frozen 0 days Thu 1/8/15 Thu 1/8/15
16 Documentation 70 days Fri 1/9/15 Thu 4/16/15
17 Construction Documentation 20 days Fri 1/9/15 Thu 2/5/15
18 Software Integration 70 days Fri 1/9/15 Thu 4/16/15
19 System Deployment 247 days Mon 12/1/14 Tue 11/10/15
20 Equipment Ordering & Delivery 70 days Mon 12/1/14 Fri 3/6/15
21 Station Deployment 55 days Mon 2/2/15 Fri 4/17/15
22 Northstar Deployment 60 days Mon 2/2/15 Fri 4/24/15
23 Commissioning 20 days Mon 4/27/15 Fri 5/22/15
24 Shadow Existing Streams 70 days Mon 5/25/15 Fri 8/28/15
25 Acceptance Testing 20 days Mon 8/31/15 Fri 9/25/15
26 Punch List 25 days Mon 9/28/15 Fri 10/30/15
27 Final Acceptance 7 days Mon 11/2/15 Tue 11/10/15
28 Project Completion 0 days Tue 11/10/15 Tue 11/10/15
10/17
11/13
1/8
11/10
8/17 8/31 9/14 9/2810/1210/2611/911/2312/712/21 1/4 1/18 2/1 2/15 3/1 3/15 3/29 4/12 4/26 5/10 5/24 6/7 6/21 7/5 7/19 8/2 8/16 8/30 9/13 9/2710/1110/2511/811/2212August 1 September 1October 1 November 1December 1January 1 February 1March 1 April 1 May 1 June 1 July 1 August 1 September 1October 1 November Dec
Task
Split
Milestone
Summary
Project Summary
External Tasks
External Milestone
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
Progress
Deadline
Ohio Broadcast and Educational Media Commission Northstar Modernization Project
Page 1 Tue 8/26/14
Project: BEMC Modernization SchedulDate: Tue 8/26/14
TOUR
9/23/14
6
Q&A