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AIM Business Flow Accelerators
BF.16 APPLICATION SETUP MOTHERSON SUMI SYSTEMS LIMITED
Procure to Pay
Author: Vinod Menon
Creation Date:December 28, 2009
Last Updated: February 11, 2010
Document Ref: MOLT/300189505/P2P/BF162 Applications Set-Up
Version: 1A
Release: 12.1.1
Approvals:
Vandana Avantsa MSSL – Project HeadSudhir Sharma Oracle Corporation – Project ManagerSandeep Gupta MSSL – Business Head
Copy Number _____
BF.16 Application Setup
Document Control
Change Record
2
Date Author Version Change Reference
28-Dec-09
Vinod Menon 1A No Previous Document
Reviewers
Name Position
Hitesh Tuteja OCS Solution Architect - SCM
Distribution
Copy No.
Name Location
1 Library Master Project Library
2 Project Manager34
Note to Holders:
If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the cover page, for document control purposes.
If you receive a hard copy of this document, please write your name on the front cover, for document control purposes.
Motherson Sumi Systems LimitedFile Ref: document.doc (v. 1 )
PO: Set up Purchasing Controls 13 of 22Error: Reference source not found
Doc Ref: Customer X/300189505/P2P/BF162 Applications Set-UpFebruary 11, 2010
BF.16 Application Setup
Contents
Document Control..........................................................................................ii
Distribution...............................................................................................ii
Application Setup Control Sheet – Procure to Pay........................................4
Read Me First.................................................................................................5
PO: Define Profiles-System...........................................................................6
PO : Define Document Types Setup>Purchasing>Document Types.........................................................11
PO: Set up Purchasing Controls..................................................................13
PO: Set up Receiving Controls....................................................................15
PO: Set up Financial Controls.....................................................................17
PO: Define Approval Groups / Approval Assignments / Position Hierarchy19
PO: Define Buyers.......................................................................................20
PO: Define Expense Account Rules............................................................21
PO: Line Type..............................................................................................22
Open and Closed Issues..............................................................................23
Open Issues............................................................................................23Closed Issues.........................................................................................23
Motherson Sumi Systems LimitedFile Ref: document.doc (v. 1 )
PO: Set up Purchasing Controls 13 of 22Error: Reference source not found
Doc Ref: Customer X/300189505/P2P/BF162 Applications Set-UpFebruary 11, 2010
Application Setup Control Sheet – Procure to Pay
Environment Name:CRP3
Machine: Type (definition, execution, or both):
WorkflowSubWorkflow Name
Setup Task Responsibility Due Date QA Responsibility QA Due Date
Signature Approval
Setup System Administration
SA: Profile Options / Set Profile Options
System Administrator
Setup Oracle Purchasing
PO: Seutp Purchasing Controls
Purchasing Super User
PO: Update Document Types
Purchasing Super User
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Read Me First
Attention: All setup steps in this BF.162 document should be executed as SETUPUSER unless otherwise directed for a particular step.
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PO: Define Profiles-System
System Administrator>Profile>SystemFormName System Profile Values
MSSL Process: Procure To Pay Business Area: Purchasing
Date: 22-Jan-2010
Control Number: PO-01
Priority (H, M, L): <Priority (H, M, L)>
Process Owner:
Description: The system administrator sets and updates profile values.
Attention: The navigation path for setting System Profile Options is accessed through the System Administration responsibility.
Profile Site Application Responsibility User
PO: Allow Auto-generate Sourcing Rules CREATE AND UPDATE PO: Allow Autocreation of Oracle Sourcing Documents Yes PO: Allow Buyer Override in Autocreate Find Yes PO: Allow Referencing CPA Under Amendment YesPO: Allow Category Override in Autocreate Find Yes PO: Allow Rate Override For User Rate Type Yes PO: Allow Requisition Approval Forward Action Yes PO: Allow Retroactive Pricing of POs OPEN RELEASES PO: Amount Billed Threshold Percentage PO: Approval Timeout Value 300 PO: Archive Catalog on Approval Yes PO: Auto Apply Default Contract Template PO: AutoCreate GL Date Option AutoCreate Date PO: Automatic Document Sourcing No PO: Automatically Deliver Drop Ship ASNs PO: Cache Time To Live 15 PO: Change Supplier Site Yes PO: Check open periods No PO: Contractor Assignment Completion Warning Delay PO: Contracts Enabled
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Profile Site Application Responsibility User
PO: Convert Requisition UOM to Source Document UOM Yes PO: Create ASBN invoices using AP interface tables PO: Custom Measure Precedence OU, Commodity, Global PO: Default Need-By Time 0:00 PO: Default PO Promise Date from Need By Date No PO: Default Requisition Grouping Requisition PO: Default Supplier Item Catalog Option Negotiated Sources PO: Display VMI Warning Yes PO: Display the Autocreated Document Yes PO: Display the Autocreated Quotation Yes PO: Document Builder Default Document Type New Order PO: ERS Aging Period 0 PO: ERS Invoice Number Prefix ERS PO: Enable Direct Delivery To Shop Floor PO: Enable Services Procurement No PO: Generate Amendment Documents Yes PO: In File Path PO: Item Cross Reference Warning PO: Legal Requisition Type PO: Notification Lines Display Limit 20 PO: Override Approved Supplier List Status PO: Price Tolerance (%) for Catalog Updates PO: Release During ReqImport PO: Restrict Requisition line modify to quantity split No PO: Secondary Email address PO: Set Debug Concurrent ON No PO: Set Debug Workflow ON No PO: Supplier Consigned Enabled Yes PO: Supplier Pricing Method PO: Terms and Conditions filename PO: UOM Class for Temp Labor Services PO: Use Need-by Date for Default Autocreate Grouping No PO: Use P-Cards in Purchasing PO: Use Requisition Line Numbers on Autocreated Purchase Order Lines No PO: Use Ship-to for Default Autocreate grouping PO: VMI Enabled Yes
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Profile Site Application Responsibility User
PO: Validate Need-by Time For Requisition Submit PO: Warn if RFQ Required before Autocreate Yes PO: Write Server Output to File PO: cXML From Domain PO: cXML From Identity PO:Enable Sql Trace for Receiving Processor No PO:Fax Output Directory for the PO Document PO:Override Funds Reservation PO:Use Document GL Date to Unreserve PO:Workflow Processing Mode Online RCV: Allow routing override RCV: Debug Mode Yes RCV: Default Include Closed PO Option RCV: Fail All ASN Lines if One Line Fails No RCV: Fail Item Transaction If Charge Fails RCV: Print Receipt Traveler No RCV: Processing Mode On-line
HR: Security Profile
MO: Operating Unit
MO: Default Operating Unit Sign-On:Notification Yes POS: ASL planning attribute updates from supplier approved by Buyer's approval requiredPOS: ASN Shipment Display Period 365POS: Allow Invoice Backdating YesPOS: Default Promise Date while acknowledgement YesPOS: Default Responsibility for Newly Registered Supplier UsersPOS: Display AP AR Netting informationPOS: External Logon PathPOS: External Responsibility FlagPOS: External URLPOS: Internal URLPOS: Invoice Unit Price Change for Quantity-Based Matches Not AllowedPOS: Limit invoice to single PO NoPOS: OSN HubPOS: Product and Service Segments Definition 1.2.3
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Profile Site Application Responsibility User
POS: Use AME for Supplier Approval No
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PO : Define Document Types
Setup>Purchasing>Document Types
FormName Document Types
HSCI Process:Purchasing
Business Area: Purchasing
Date: 03-feb-2010
Control Number: PO-02
Priority (H, M, L): <Priority (H, M, L)>
Process Owner:
Description: Use this form to define and change Document Types used in purchasing.
Type Subtype Name Quotation ClassPurchase Agreement Blanket Blanket Purchase AgreementPurchase Agreement Contract Contract Purchase AgreementPurchase Order Planned Planned Purchase OrderPurchase Order Standard Standard Purchase OrderQuotation Bid Bid Quotation BidQuotation Catalog Catalog Quotation CatalogQuotation Standard Standard Quotation CatalogRelease Blanket Blanket ReleaseRequest for Quotation Bid Bid RFQ BidRequest for Quotation Catalog Catalog RFQ CatalogRequest for Quotation Standard Standard RFQ CatalogRequisition Internal Internal RequisitionRequisition Purchase Purchase Requisition
Attributes
Document Type Subtype
Ow
ner
Can
A
pp
rove
Ap
pro
ver
Can
Mo
dif
y
Can
Ch
ang
e F
orw
ard
-To
Can
Ch
ang
e F
orw
ard
-F
rom
Can
Ch
ang
e A
pp
rova
l H
iera
rch
y
Sec
uri
ty
Lev
el
Acc
ess
Lev
el
Fo
rwar
d
Met
ho
d
Arc
hiv
e o
n
Def
ault
H
iera
rch
y
Ap
pro
val
Wo
rkfl
ow
Wo
rkfl
ow
S
tart
up
P
roce
ss
Ap
pro
val
Tra
nsa
ctio
n
Typ
e
Au
tocr
eate
W
ork
flo
w
Au
tocr
eate
W
ork
flo
w
Sta
rtu
p
Pro
ces
Ap
pro
val
Sta
rt
Pro
cess
Purchase Agreement
Blanket Y Y Y Y Public Full Hierarchy
Approve MSSL Purchasing PO Hierarchy
PO Approval
PO Approval Top Process
Purchase Agreement
Contract Y Y Y Y Public Full Hierarchy
Approve MSSL Purchasing PO
PO Approval
PO Approval Top Process
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Hierarchy
Purchase Order
Planned Y Y Y Y Public Full Hierarchy
Approve MSSL Purchasing PO Hierarchy
PO Approval
PO Approval Top Process
Purchase Order
Standard Y Y Y Y Public Full Hierarchy
Approve MSSL Purchasing PO Hierarchy
PO Approval
PO Approval Top Process
Release Blanket Y Y Y Y Public Full Hierarchy
Approve MSSL Purchasing PO Hierarchy
PO Approval
PO Approval Top Process
Release Internal Y Y Y Y Public Full Hierarchy
Approve MSSL Purchasing IR Hierarchy
Requisition Main Requisition Approval
PO Create Documents
Overall Document Creation/Launch Approval
Main Requisition Approval
Requisition Purchase Y Y Y Y Public Full Hierarchy
Approve MSSL Purchasing PR Hierarchy
Requisition Main Requisition Approval
PO Create Documents
Overall Document Creation/Launch Approval
Main Requisition Approval
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PO: Set up Purchasing Controls
Purchasing Super User > Organizations > Purchase Options
MSSL Process: Procure To Pay Business Area:Procure To Pay
Date:28th December 2009
Control Number:PO-03
Priority (H, M, L):<Priority (H, M, L)>
Process Owner:
Description: Use this form to define Purchasing Options. Purchasing Options are default values and controls for functions throughout Purchasing
Attention: Use SETUPxxx/xxxxxx for all the following steps unless mentioned otherwise.
Attention: Purchasing Options must be defined for each Operating Unit. Users must be logged in using the appropriate responsibilities when setting up the following Purchasing Options parameters.
MSSL Purchasing Super User must be used when configuring the Operating Units.
FormName Purchasing Options
Document Control
Price Tolerance (%) 00 Enforce Price tolerance
Price Tolerance Amount (Rs)
0.0000 Enforce Price Tolerance Amount
Enforce Full Lot Quantity Mandatory Display Disposition Messages
Receipt Close Point Delivered Notify if Blanket PO Exists
Yes
Cancel Requisitions Optionally (Applies to requisitions auto created into purchase orders)
Allow Item Description Update
Yes
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SBI Buying Company Identifier
Enforce Buyer Name No
Output Format PDF Enforce Supplier Hold Yes
Maximum Attachment Size (in MB)
2 Gapless Invoice Numbering
No
Email Attachment Filename
Attachments.zip RFQ Required No
Document Defaults
Requisition Import Group-By
All Line Type Raw Material
Internal Requisition Order Type
XXX - Internal Rate Type Corporate
Internal Requisition Order Source
Internal Match Approval Level 4 Way
Receipt Close Tolerance (%)
0 Price Break Type Cumulative
Invoice Close Tolerance (%)
0 Price Type Variable
Quote Warning Delay 3 Minimum Release Amount (Rs)
1.00
Acceptance Required Flag
DDocument or Shipment
Receipt Accounting
Accrue Expense Items At Receipt Automatic Offset Method None
Accrue Inventory Items At Receipt Expense AP Accrual Account
XXXX.231031.0000.0000.0000.0000.0000
Document Numbering
Document Entry Type Next Number
RFQ Number Automatic Alphanumeric Refer Data Template
Quotation NumberAutomatic Alphanumeric Refer Data Template
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PO Number Automatic Alphanumeric Refer Data Template
Requisition Number Automatic Alphanumeric Refer Data Template
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PO: Set up Receiving Controls
Purchasing Super User > Organizations > Receiving Options
MSSL Process: Procure To Pay Business Area:Procure To Pay
Date:28th December 2009
Control Number:PO-04
Priority (H, M, L):<Priority (H, M, L)>
Process Owner:
Description: Use this form to define Purchasing Options. Purchasing Options are default values and controls for functions throughout Purchasing
Attention: Use SETUPxxx/xxxxxx for all the following steps unless mentioned otherwise.
Attention: Purchasing Options must be defined for each Operating Unit. Users must be logged in using the appropriate responsibilities when setting up the following Purchasing Options parameters.
MSSL Purchasing Super User must be used when configuring the Operating Units.
FormName Receiving Options
Receiving Options
Enforce Ship-To 0Warning Allow Unordered
ReceiptsYes
ASN Control Action Warning Allow Express Transactions
Yes
Receipt Days Early 5 Allow Cascade Transactions
Yes
Receipt Days Late 5 Allow Blind Receiving No
Receipt Days Exceed Action
Warning Validate Serial Numbers on RMA Receipts
No
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Over Receipt Tolerance (%)
0 Receipt Number Generation
Automatic
Over Receipt Action Reject Receipt Number Type Alphanumeric
RMA Receipt Routing Direct Delivery Next Receipt Number 1
Receipt Routing Inspection RequiredValidate Lots on RMA Receipts
Restricted
Allow Substitute Receipts
No
Accounting
Receiving Inventory Account
XXXX.131101.0000.0000.0000.0000.0000Retroactive Price Adjustment Account XXXX.320006.0000.0000.0000.0000.0000
Clearing Account XXXX.131609.0000.0000.0000.0000.0000
Cost Factors
Interface to Advanced Pricing At Receipt
Interface to Transportation Execution None
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PO: Set up Financial Controls
Purchasing Super User > Organizations > Financial OptionsFormName Financial Options
MSSL Process: Procure To Pay Business Area:Procure To Pay
Date:28th December 2009
Control Number:PO-05
Priority (H, M, L):<Priority (H, M, L)>
Process Owner:
Description: Use this form to define Purchasing Options. Purchasing Options are default values and controls for functions throughout Purchasing
Attention: Use SETUPxxx/xxxxxx for all the following steps unless mentioned otherwise.
Attention: Purchasing Options must be defined for each Operating Unit. Users must be logged in using the appropriate responsibilities when setting up the following Purchasing Options parameters.
MSSL Purchasing Super User must be used when configuring the Operating Units.
Description: Use this form to define Financial Options. In the Financial Options window, select a tab that contains the options you want to define.Source : To be defined in Accounts Payable module
Operating Unit : SBU5-OUTab : Accounting :
Future Periods : 2
GL Accounts
Liability : XXXX.231001.0000.0000.0000.0000.0000
Prepayment : XXXX.133227.0000.0000.0000.0000.0000
Bills Payabale :
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Discount Taken : XXXX.719149.0000.0000.0000.0000.0000
PO Rate Variance Gain : XXXX.520008.0000.0000.0000.0000.0000
PO Rate Variance Loss : XXXX.520009.0000.0000.0000.0000.0000
Expenses Clearing :
Miscellaneous :
Retainage :
Tab : Supplier - Purchasing :
RFQ Only Site : No
Ship-To Location : SBU5_LOC
Bill-To Location : SBU5_LOC
Inventory Organisation : IMO - Item Master Organization
Ship Via :
FOB :
Freight Terms :
Tab : Encumbrance
Use Requisition Encumbrance : No
Reserve at Completion : No
Use PO Encumbrance : No
Tab : Tax
VAT Registration
Member State : India
VAT Registration No. :
Tab : Human Resources
Business Group : MSSL India
Expense Reimbursement Adress : Office
Use Approval Hierarchies : Yes
Employee Number
Method : Manual
Next Automatic Number :
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PO: Define Approval Groups / Approval Assignments / Position Hierarchy
Refer to Data Template
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PO: Define Buyers
Purchasing Super User>Setup>Personnel>Buyers
Refer to Data Template
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PO: Define Expense Account Rules
Purchasing Super User> Setup:Financials:Accounting >Expense Account RulesFormName Expense Account RuleMSSL Process: Procure To Pay Business Area:
PurchasingDate:
22-Jan-2010Control Number:
PO-06Priority(H, M, L):
<Priority (H, M, L)>Process Owner:
Description: Use the Buyers window to define Buyers. If The Category field is left blank the buyer can manage all the categories.
Rule
Account Rule Type Account Rule Value Segment Name Segment Value
ITEM CATEGORY Nominal
ITEM CATEGORY
ITEM CATEGORY
ITEM CATEGORY
ITEM CATEGORY
ITEM CATEGORY
ITEM CATEGORY
ITEM CATEGORY
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PO: Line Type
Purchasing Super User>Setup>Purchasing>Line Types
Refer to Data Template
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Open and Closed Issues
Open Issues
1. <Description of issue>
Closed Issues
1. <Description of issue>
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