Bharat Sanchar Nigam Limited (A Govt. of India …...Tender for Stationary Items in Khammam SSA Read...

Tender for Stationary Items in Khammam SSA

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Signature of the tenderer

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Bharat Sanchar Nigam Limited

(A Govt. of India Enterprise)

Office of the General Manager, Telecom. District,

Khammam -507 050

TENDER SCHEDULE FOR SUPPLY OF GENERAL

STATIONARY ITEMS IN KHAMMAM SSA FOR

YEAR 2017-2018

GENERAL SECTION

This tender schedule contains 43 pages serially numbered including

cover page.

Sub-Divisional Engineer (Genl),

O/o GMTD, Khammam


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TABLE OF CONTENTS

TABLE OF CONTENTS

SECTION TITLE PAGE NO:

I Notice Inviting Tender 3-4

II Instructions to Bidders 5-12

III GENERAL TERMS AND CONDITIONS OF CONTRACT

13-15

IV E-tendering Instructions to Bidders (General)

16-18

V Declaration. 19

VI Check List 20

VII SCHEDULEE OF REQUIREMENT

21-23

VIII PRICE SHEDULE SHEET

24-30

IX AGREEMENT (Draft)

31-34

X LETTER OF AUTHORISATION

FOR ATTENDING TENDER OPENING

35

XI No Relation Certificate 36

XII Annexure-VII Certificate regarding downloading of Tender

document from Internet . 37

XIII Clause by Clause Compliance 38

XIV Details of the tenderer 39

XV Information and Instructions to and for using Online

electronic procurement systems 40-43


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Bharat Sanchar Nigam Limited (A Govt. of India Enterprise)

Office of the General Manager, Telecom. District, Khammam -507 050 No. Lr.No/GMTD/KHM/Tender/General /2017-2018/ dtd at Khammam, the 17 -05-2017

NOTICE INVITING TENDERS On behalf of Bharat Sanchar Nigam Limited, WAX/PVC SEALED Tenders are invited

by the General Manager, Telecom District, Khammam for supply of General Stationary Items / Works

for one year 2017-2018. The tender schedules and Terms and Conditions can be down loaded from the

official BSNL web site www.ap.bsnl.co.in or e-Procurement Portal

https://apbsnl.etenders.in and to be submitted along with cash receipt of Rs.575/- obtained

from Accounts Officer (Cash), BSNL, O/o GMTD, Khammam towards cost or by DD for Rs.575/-

drawn in favour of AO ( Cash),O/o GMTD, Khammam payable at Khammam. The tender schedules

will not be sent by post. The tender is valid for a period of one year from the date of awarding of tender.

The filled in tenders to be submitted to AGM (Admn), O/o GMTD, BSNL Bhavan, Bhurahanpuram

Khammam -507 050. Approximate amount of the tender Rs.3,00,000/-. EMD of the tender Rs.7,500/-

Security Deposit :- 10% of the approved tender amount

Last Date & Time for downloading of tender document

from the e-tender portal: 12.55 Hrs of 08.06.2017

Last Date & Time for Submission of BID: 13.00 Hrs of 08.06.2017 Date & Time for Opening of Bids: 08.06.2017 15:00Hrs

Bid Submission Fees (non refundable) (payable to service provider through online payment): Rs. 2411/-(In Words Rs. Two Thousand Four hundred and

eleven Only FOR FURTHER DETAILS KINDLY VISIT OUR WEB SITE: www.ap.bsnl.co.in OR eProcurement Portal https://apbsnl.etenders.in.

The firm should have shop/ firm Registration Certificate.

(i). GMTD, Khammam reserves the right to reject any or all the tenders with out assigning any

reason.

ii) Period of contract :

One year from the date of agreement extendable by another

Six Months (unless & otherwise Specified)

NOTE: SD is applicable to only successful bidder. EMD is compulsory to all bidders. iii. Mode of Payment : e-Tender document is to be downloaded by paying the cost

of bid document in cash or DD drawn in favor of AO (Cash),

% GMTD, Khammam payable at Khammam. Bid security

should be paid in the form of Crossed Demand Draft

issued by a Scheduled bank and drawn in favor of A.O(CASH)

% GMTD, BSNL, Khammam. Document can be

Downloaded from our official website at www. ap.bsnl.co.in,

or e-Procurement Portal https://apbsnl.etenders.in

and in such cases, the cost of the bid document should be

http://www.ap.bsnl.co.in/

https://apbsnl.etenders.in/





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enclosed along with the bid document in the form of crossed

DD in favour of AO (Cash), % GMTD, Khammam payable at

Khammam.

iv. Tender Clarifications on : Sri E. Bhanu Babu, AGM (Admn), O/o G M Telecom,

Detailed description of work BSNL Bhavan, Burhanpuram, Khammam

And Terms & Conditions can Khammam -507050. Tele. No: 08742-220100

be had from

v. Sale of tender documents:

BSNL has decided to use process of e-tendering for inviting this

bid and thus the physical copy of the Bid document shall be

downloaded from OUR WEB SITE: www.ap.bsnl.co.in OR

eProcurement Portal https://apbsnl.etenders.in up to 12.55 Hours of

08.06.2017. The Tender document shall be available for downloading

from 17-5-2017 onwards up to 12:55 hrs on 08.06.2017. As the tenders are invited through e-tendering process, Physical copy of the tender document would not be available for sale. The Tender document shall be available for download upto 05 minutes before its closing time and date.

vi. Time and last date of submission: Up to 13.00 hours of 08.06.2017

Bid

viii. Time and date of

qualifying/Technical Bid

Opening:

15.00 hours of 08.06.2017 in the chamber of AGM (Admn),

% GMTD, BSNL Bhavan, Burhanpuram, Khammam-

507050

The tender document, which is not accompanied by the requisite Bid document

cost and Bid Security shall be summarily rejected. Tender will not be accepted / received after expiry of the due date and time of bid submission. The G M Telecom District, Khammam reserves the right to reject any or all tenders without assigning any reason whatsoever. *Tenderers whose near relatives are employed in BSNL are not eligible to participate in the

tender.

* The tenders sent by post will not be accepted and the tenders should be dropped only in the

tender box provided in the chamber of AGM (Plg),O/o GMTD, BSNL Bhavan, Burhanpuram,

Khammam on or before 1300 hrs of the due date.

Assistant General Manager (Plg) O/o GMTD, BSNL, Khammam -507050 Telephone No.08742-220100

OUR MISSION:: BETTER COMMUNICATION




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NSTRUCTIONS TO TENDERERS

01. DEFINITIONS:

A. The “Purchaser” Means General Manager, Telecom District, and Khammam SSA acting on

behalf of the Bharat Sanchar Nigam Limited.

B. The “Supplier” means the successful tenderer supplying the goods under the contract.

C. The “Goods” means the material as per specifications, which the supplier is required to

supply to the purchaser under the contract.

D. The "BSNL" Means Bharath Sanchar Nigam Limited

02. ELIGIBILITY OF TENDERER

2.1 Persons who are dealing with the Supply of Stationary Items items only should apply for

the tender. Firm Registration Certificate duly attested by a Gazetted Officer should be

submitted along with the Tenders.

2.2 The Tenderers shall furnish current Income Tax PAN Number along with the tender.

Tenderers who have not been assessed for Income Tax, should submit a declaration in

support of the same and an evidence of registration of firm should also be submitted.

2.3 The tenderer(s) whose near relatives are employed in BSNL either directly recruited or

on deputation are prohibited from participating in the tenders or execution of work in

different units of BSNL which has been defined in the bid. A certificate in prescribed

Proforrm is to be given by the contractor to the effect that there are no near relatives of

the tenderer/Contractor in the BSNL.

The near relatives means

i. Members of the Hindu undivided family

ii. They are husband and wife.

iii. The sons is related to the manner as father, mother, son(s),daughter(s),son's

wife(daughter-in-law),daughter's husband(son-in-law),brother(s) and brother's

wife(sister-in-law),sister(s) and sister's husband(Brother-in-law)

If the intending tenderer is a partnership firm, the certificate is to be given by all the

partners and in case of a limited company by all the directors.

2.4 BSNL has decided to use process of e-tendering for inviting this Bid and thus

the physical copy of the Bid document shall be downloaded from OUR WEB

SITE: www.ap.bsnl.co.in OR eProcurement Portal https://apbsnl.etenders.in.




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2.5 Purchase of Bid Document:

The tender schedule can be downloaded from the internet web site www.ap.bsnl.co.in. or https://apbsnl.etenders.in If the Application form is down

loaded from internet, then the payment of Rs.575/- (Rupees Five hundred seventy Five

only) in the form of crossed Demand draft drawn on any nationalized/scheduled Bank in Hyderabad in favour of “AO (Cash), O/O GMTD ,Bharat Sanchar Nigam Limited, Khammam should be attached along with the tender form or else the tender will not be considered for opening.

03. TENDER DOCUMENTS

3.1 The goods required, tendering procedures and contract terms are prescribed in the Tender

Documents. The Tender Documents include;

a. Notice Inviting Tender (NIT)

b. Instructions to Tenderers

c. General Conditions of the Contract

d. Declaration & Consent Letter

e. Check List.

f. Specification and Price Schedule

g. Letter of authorization for attending bid opening.

h. Relative non-employment certificate

The Tenderer is expected to examine all instructions, forms, terms and conditions and

specifications in the Tender Documents by comparing the Tender Documents with the

master copy available with S.D.E. (Genl), % General Manager, Telecom District,

Khammam. Any omissions and corrections of the Tender Document will be at the

Tenderer’s Risk and shall result in rejection of the Tender.

04. CLARIFICAITION OF TENDER DOCUMENTS

A prospective tenderer may contact the Sub Divisional Engineer (General), Office of the

GMTD, Khammam for any clarification. (08742-247099).

05. AMENDMENT OF TENDER DOCUMENTS

5.1 At any time, prior to the date of submission of tenders, the Purchaser may, for any reason,

whether at its own initiative or in response to a clarification requested by a prospective

tenderer, modify the tender documents by amendments.

http://www.ap.bsnl.co.in./



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5.2 The amendments shall be notified in writing or by FAX to all prospective tenderers on

the address intimated at the time of purchase of tender documents from the purchaser and

these amendments will be binding on them.

5.3 In order to afford prospective tenderers reasonable time in which to take the amendments

into account in preparing their tenders, the Purchaser may, at its discretion, extend the

deadline for the submission of tenders, suitably.

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06. DOCUMENTS COMPRISING THE TENDER

6.1 A clause by clause compliance.

6.2 Duly filled in and signed tender document

6.3 Price schedule sheet quoted in all respects

07. TENDER PRICES

7.1 The Tenderer shall give the total composite price inclusive of all levies and taxes,

transportation charges to the GMTD Office, Khammam or any other place in

Khammam SSA including handling, loading and unloading charges.

7.2 The prices quoted by the tenderer shall remain fixed during the entire period of contract

and shall not be subject to variation on any account. A tender submitted with an

adjustable price quotation will be treated as non-responsive and rejected.

7.3 The prices quoted should be reasonable and if the prices are unreasonable when

compared to the whole sale market prices, the prices will not be accepted and such

tender will be rejected.

7.4 The Tenderer should quote the rates in the specifications and price schedule indicating

the rates in figures and words for the items specified therein & prices should be quoted

for each unit item.

7.5 The Tender with unworkable rates/conditions are liable for rejection.

7.6 The Tenderer should quote rates for all the items without fail.

Otherwise the tender will not be considered for evaluation and will be

rejected

08. TENDER SECURITY (EARNEST MONEY DEPOSIT/EMD)

8.1 Each Tenderer should pay a sum of Rs. 7,500/- (Rupees Seven Thousand Five Hundreds

only) towards Earnest Money Deposit (EMD) along with the tender. No interest will be

paid on EMD /SD while the EMD/SD is with BSNL.

8.2 The bidders (small scale units) who are registered with National Small Scale

Industries Corporation UNDER SINGLE POINT REGISTRATION SCHEME

are exempted from payment of bid security up to the amount equal to their

monetary limit. In case of bidders having monetary limit as “NO LIMIT”, the

exemption will be limited to Rs.50,00,000/- (Rupees Fifty Lakhs) only as per

existing policy of BSNL. A proof regarding current valid registration with NSIC

for the TENDERED ITEMS will have to be attached along with the bid.


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8.3 Tender Security shall be in the form of cash paid at Cash Counter or Demand Draft from any

Nationalized Bank payable to Accounts Officer (Cash), BSNL % General Manager, Telecom

District, Khammam, payable at Khammam should be enclosed with the tender. In case EMD

is paid in the from of cash, the cash receipt given by the AO ( Cash) shall be enclosed to the

tender.

8.4 A tender not in accordance with Para 8.1 , 8.2 & 8.3 shall be rejected by the purchaser as

non-responsive.

8.5 The Tender Security of the unsuccessful tenderer will be refunded after finalization of

tenders. In order to enable the GMTD, Khammam to refund the EMD to the unsuccessful

tenderers, they are advised to submit advance stamped receipt along with the tender.

8.6 The successful tenderer’s tender security will be adjusted towards Performance Security

Deposit (SD) upon the tenderer’s acceptance. SD is 10% of the tendered amount (rounded

off to the next higher thousand) whichever is higher.

8.7 The Tender Security may be forfeited, if

(a) a tenderer withdraws his tender after opening of the tender but before expiry of

validity period or makes any modification subsequently which are not acceptable

to the Department.

(b) a successful tenderer fails to furnish performance security and to enter into

agreement within the time stipulated in the tender document.

8.8 The validity of the bid shall be 180 days from the date of opening or till the finalization of

the tender, whichever is later.

09. FORMAT AND SIGNING OF TENDER

9.1 All pages of the tender document shall be signed by the tenderer or a person or persons duly

authorized to bind the tenderer to the contract and should be submitted in toto . The letter

of authorization shall be indicated by written power-of-attorney accompanying the Tender

9.2 The tender shall contain no erasures or overwriting except as necessary to correct errors

made by the tenderer in which case such corrections shall be signed by the person or

persons signing the tender.

9.3 The tender schedules are not transferable and such tenders are liable for rejection.

10. SUBMISSION OF TENDERS

10.1 The tenderer shall seal the tender with WAX/PVC in an envelope super scribed as

“TENDER FOR SUPPLY OF STATIONARY ITEMS IN KHAMMAM SSA” and the

envelope shall indicate the name and address of the tenderer to enable the tender to be

returned unopened in case it is received late.

10.2 Tenders should be dropped in the tender box kept in the chamber of Sri .E.Bhanu Babu

AGM (Admn), % GENERAL MANAGER, TELECOM DISTRICT, KHAMMAM-

507050”. No separate acknowledgement will be given. The responsibility for ensuring

that the tenders are delivered in time would vest with the tenderer.


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10.3 Tenders must be received by the purchaser at the address specified under para 10.2. not

later than 13.00 hours on due date.

10.4 Any Tender received by the purchaser after the deadline shall be rejected and returned

unopened to the tenderer.

10.5 The BSNL is not accept the tenders received by postal/courier.

10.6 Any attempt to influence any officer/official connected with this tender will result in

rejection of the tender.

10.7 Online Opening of Tender Bids: At 15:00 Hours of 08.06.2017. 10.8 Place of opening of Tender bids:

BSNL has adopted e-Tendering process which offers a unique facility for ‘Public

Online Tender Opening Event (TOE). BSNL’s TENDER Opening Officers as well as

authorized representatives of bidders can attend the Public Online Tender Opening

Event (TOE) from the comfort of their offices. BSNL has adopted e-tendering process

in which Tenders will be opened online by BSNL’s authorized officials on e-

Procurement Portal https://apbsnl.etenders.in

However, if required, authorized representatives of bidders can attend the TOE at

the 2nd floor, O/o GMTD, BSNL Bhavan, Khammam, where BSNL’s Tender Opening

Officers shall be conducting Public Tender Opening Event (TOE).

10.9 Bids received after due time & date shall not be accepted and summarily be

rejected. 10.10 GMTD…KHAMMAM SSA, BSNL reserves the right to accept or reject any or all

bids without assigning any reason. He is not bound to accept the lowest bid.

10.11 The bidder shall furnish a declaration under his digital signature that no

addition / deletion / corrections have been made in the downloaded bid

document being submitted and it is identical to the bid document appearing

on E- Tender Portal https://apbsnl.etenders.in

10.12 In case of any correction/addition/alteration/omission in the bid document,

the bid submitted by the bidder shall be treated as non responsive and shall

be rejected summarily.

Note : All documents submitted in the bid offer shall be preferably in English. In case

the certificate viz experience, registration etc. is issued in any other language

other than English, the bidder shall attach an English translation of the same

duly attested by the bidder & the translator to be true copy in addition to the

relevant certificate. All computer generated documents shall be duly attested/ signed by the bidder/vendor Organization with seal.

10.13 TENDER Document shall be available for downloading only after the

following:

(i) Payment of Rs 575/-(Rupees Five Hundred and Seventy Five Only),

which shall be non-refundable in the form of crossed demand draft, drawn

on any scheduled bank, in favour of ‘Accounts Officer (Cash)” O/o

GMTD…KHAMMAM towards the cost of tender document. The cash receipt

is to be attached along with the bid. The intending bidders are required to

make Bid Submission fees of Rs.2411/- (In words Rs. Two Thousand four

Hundred and eleven Only) against the Service Fee payable to our e-

Procurement Service Provider, which is non-refundable

(ii) Bidder is required to register compulsorily on the e-procurement portal

https://apbsnl.etenders.in, the prospective bidder will be authorized by BSNL, to

access/download the Bid document from the E-tendering portal




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11. OPENING OF TENDERS BY PURCHASER

11.1 The purchaser shall open the bid in the presence of tenderers or his authorized

representatives who choose to attend at 15.00 hours on due date. The tenderer’s

representatives, who are present, shall sign the attendance register. Authority letter

to this effect shall be submitted by the tenderer before they are allowed to

participate in tender opening. (A format is given in the schedule).

11.2 Only two representatives for any tenderer shall be authorized and permitted to attend the

opening.

11.3 The tenderer’s name, tender prices and such other details as the purchaser at its

discretion, may consider appropriate, will be announced at the opening.

12. CLARIFICATION OF TENDERS

To assist in the examination, evaluation and comparison of tenders, Purchaser may, at its

discretion, ask the tenderer for clarification of its tenders. The request for clarification and the

response shall be in writing. However, no post bid clarification at the initiative of the tenderer,

shall be entertained.

12.1 Individual signing the tender and other documents connected with the tender must

specify whether he sign as :

12.2 A "sole proprietor" of the firm or constituted attorney of sole proprietor.

12.3 A partner of the firm if it be a partnership in which case he must have

authority to refer the disputes to arbitration connecting the business of the partnership

either by virtue of partnership agreement of power of attorney. If the partner does not

have the said authority, the tender and all the other related documents must be signed by

every partner. 12.4 Constitutional authority of the firm, if it a company.

13. PRELIMINARY EVALUATION

The rates should be quoted in both figures and words in English. Arithmetical errors shall be

rectified on the following basis. If there is a discrepancy between the rates quoted in words and

figures, the rates quoted in words shall prevail. If the Supplier does not accept the correction of

the errors, his tender shall be rejected. If the documents required as per the check list are not

submitted, the tender will be rejected and will not be considered for evaluation. The rates are to

be quoted in the prescribed tender form in the Price schedule sheet. The tender submitted by the

tenderer in the proforma other than the prescribed one is liable for rejection. Ambiguity in rates

will make the tender invalid.


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14. EVALUATION AND COMPARISON

The tender will be evaluated taking into consideration of the composite price

quoted for all the items. L1 tender will be arrived based on the overall

composite price offered for all the items put together. The tenderers have to

quote rate for all the items in the price schedule sheet without fail otherwise

the tenders will be liable for rejection.

The comparison for evaluation shall be overall composite price of the items

offered inclusive of all taxes ,levies, packing , transportation and handling

charges if any. The total value arrived to { (p1 x q1)+(p2 x q2) + (p3 x q3)+ ..

….. ….+(pn x qn)} where p is the unit price of the item and q is the quantity

of the item and n is the no of items in the price schedule sheet. Generally the

lowest value bidder will be the L1 tender.

15. PURCHASER’S RIGHT TO VARY QUANTITIES

15.1 The Purchaser reserves the right to increase or decrease by upto 25 % of the quantity of

goods and services specified in the Schedule of Requirements without any change in unit

price of the ordered quantity or other terms and conditions. The purchases will be made

in a phased manner as required from time to time.

15.2 The quantum of tender is only provisional and is subject to revision depending on the

need from time to time. No claim for compensation will be accepted if the actual

requirement falls below the forecast. The GMTD, Khammam also reserves the right to

withdraw any item or change the quantity of items fully/partially even during the

contractual period . The purchase orders will be placed on phased manner depending on

the requirement during the contract period subject to the condition at 15.1.

16. PURCHASER’S RIGHT TO ACCEPT ANY TENDER AND TO REJECT ANY OR ALL

TENDERS

16.1 The Purchaser reserves the right to accept or reject any tender, and to annul the tender

process and reject all tenders, at any time prior to award of contract without assigning any

reason whatsoever and without thereby incurring any liability to the affected tenderer or

tenderers on the grounds of the Purchaser’s action.

16.2 The Purchaser reserves the right to allot work to more than one tenderer in order to meet

the time schedule for completion of targeted works during contract period. in case a part

tender is accepted, the security deposit will be proportionately reduced at the discretion of

General Manager, Telecom District, Khammam. The general Manager, Telecom District

Khammam reserves the right to with draw the tender even after awarding the tender to

the tenderer if the specifications are not met.

16.3 The Purchaser is not bound to accept only the lowest quoted tender.

16.4 No appeal shall lie against the decision of the purchaser.

16.5 The Purchaser reserves the right to disqualify such tenderers who have a record of not

meeting contractual obligations against earlier contracts entered into with the purchaser.


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17. ANNULMENT OF AWARD

Failure of the successful tenderer in payment of Performance Security (S.D.) shall constitute

sufficient ground for the annulment of the award and forfeiture of the tender security (EMD) in

which event the Purchaser may make the award to any other tenderer at the discretion of

Purchaser or call for new tenders.

18. VALIDITY OF PERIOD CONTRACT

Validity of the contract will be one year from the date of acceptance of the tender, extendable

by one year or till the finalization of the next tenders, whichever is earlier, and during this

period purchase orders will be placed from time to time depending upon the requirement at the

approved tender rates.

-o0o-


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Bharat Sanchar Nigam Limited A Govt. of India Enterprise)

Office of the General Manager, Telecom. District, Khammam -507 050

GENERAL TERMS AND CONDITIONS OF CONTRACT

01. PERFORMANCE SECURITY (SECURITY DEPOSIT)

1.1 The successful tenderer should pay 10 % of tendered amount (rounded off to the next

higher thousand) towards performance security (SD) after adjusting EMD upon

tenderers acceptance , by cash in the Cash Counter, O/o GMTD Khammam or in the form

of Demand Draft drawn on any Nationalized Bank or in the form of Bank Guarantee

from any nationalized bank valid for a period of One-and-half years from the date of

agreement in favor of Accounts Officer (Cash), BSNL, O/o GMTD Khammam within

the stipulated time for the same. Security deposit will not be reduced up on the quantum

of purchase made during the contractual period.

1.2 The tender security (EMD) is liable to be forfeited, if the successful tenderer fails to pay

the performance security (SD) within the stipulated time from the date of letter of intent

and enter into agreement. Successful tenderer shall execute necessary agreement on

Rs.100/- stamped paper in the prescribed proforma with in the specified time in the letter

of intent.

1.3 The Security deposit will be refunded only on satisfactory completion of all the tender

terms and conditions and only after completion of tender period or finalization of last bill

whichever is later.

1.4 The performance security is liable to be forfeited if the contractor violates any terms and

conditions of the contract or fails to discharge any contracted obligations.

02. INSPECTION AND TESTS

The material/items supplied should be of good and standard quality and confirming to

specifications. The material will be accepted subject to approval at any time by the General

Manager, Telecom., Khammam or officer nominated and can be rejected in full or part if

material supplied are of poor quality and not found confirming to the specifications and

standards..

03. DELIVERY

3.1 Delivery of goods and documents shall be made by the supplier in accordance with the

terms and conditions specified by the Purchaser in its Schedule of Requirements and the

goods shall remain at the risk of the Supplier until delivery has been completed. The

delivery of the equipment shall be to the ultimate consignee as given in the Purchase

Order.

3.2 The delivery of the goods and documents shall commence immediately on placement of

purchase order and be completed within 30 (Thirty) days.


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3.3 The purchaser will be entitled to recover 0.5% per day of the value of the delayed

purchase order (inclusive of all taxes) subject to a maximum of 5% of total value of

stores delivered late. GMTD, Khammam reserves the right to cancel the tender and

forfeit the SD if the tenderer fails to deliver the materials as per the Purchase order.

3.4 If any time during performance of the contract, if the supplier encounter conditions

impending timely delivery of goods and performance of service, the supplier shall

promptly notify to the Purchaser in writing of the fact of the delay, its likely duration and

its cause(s). As soon as practicable after receipt of the supplier’s notice, the purchaser

shall evaluate the situation and may at its discretion extend the period for performance of

the contract after mutual discussion with the supplier.

04. PAYMENT TERMS

No advance payment will be paid to the tenderer for any materials ordered. Credit bills may be

submitted in triplicate after making the supplies along with advanced stamped receipt for making

the payment by cheque. 100% Payment will be made to actual quantity supplied and measured

against each item after satisfying with the quality and measurements. The amount paid will be

recovered later if the material supplied is found to be of substandard and not as per

specifications. The rejected material will be taken back by the tenderer at his own risk and cost.

Income Tax at the rate applicable will be deducted before payment of Bills.( Rate of Income Tax

and Surcharge will be as per prevalent rates fixed by Central Government)

05. PRICES

5.1 Prices charged by the supplier for goods delivered and services performed under the

contract shall not be higher than the prices quoted by the Supplier in his Tender.

5.2 Accepted tender price will remain valid for the tender period. Increase and decrease of

taxes/duties will not affect the price during this period.

06. SUB CONTRACTS

6.1 The Contract shall not be assigned or sublet to other without written approval of the

General Manager Telecom District, Khammam.

07. TERMINATION FOR DEFAULT

7.1 The Purchaser may, without prejudice to any other remedy for breach of contract, by

written notice of default, sent to the Supplier, terminate his Contract in whole or in part,

if

a. the Supplier fails to deliver any or all of the goods within the time period(s)

specified in the Contract or any extension thereof granted by the Purchaser

pursuant to Clause 3.4.

b. Supplier fails to perform any other obligation(s) under Contract and

c. the Supplier, in either of the above circumstances, does not remedy his failure

within a period of 20 days (or such longer period as Purchaser may authorize in

writing) after receipt of the default notice from Purchaser.

d. If the successful tenderer is found to be supplying the items of poor quality or non

-sub standard or fails to comply with specification of tender or quality of supply is

not in agreement with samples supplied or fails to supply in time such supplies


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will be rejected out right and no compensation whatsoever will be paid by BSNL

and also the tender is liable for termination and the SD is liable to be forfeited to

GMTD, Khammam .Also loss to BSNL, if any on account of non-supply or

delayed supply the loss amount will be recovered from the security deposit. Also

the tenderer will be blacklisted and will not be allowed to participate in future

tenders

08. ARBITRATION

All disputes arising out of this contract shall be referred to Arbitration of the General Manager,

Telecom District, Khammam– 507 050 or some other officer appointed by him. The Award of

the Arbitrator shall be final and binding on the party in this contract under provisions of the

Indian Arbitration and Reconciliation Act, 1996 and any statutory modifications / enactments

thereto and the rules made there under from time to time shall apply to such arbitration.

-:oOo:-


Read and understood


16

E-tendering Instructions to Bidders (General)

These Special Instructions (for e-Tendering) supplement ‘Instruction to Bidders’, as

enclosed in Sec 4 Part A of tender document.

Submission of Bids only through online process is mandatory for this Tender.

For conducting electronic tendering GMTD, BSNL, Khammam using the portal

https://apbsnl.etenders.in

1. Tender bidding Methodology :

Sealed Bid System – Single Stage Using Two Envelopes,

Followed by ‘e-Reverse Auction’ (if required) after opening of the Financial bids.

In case of two envelope system Financial & Techno-commercial bids shall be

submitted by the bidder at the same time.

2. Broad outline of activities from Bidders prospective:

1.Procure a digital Signing certificate (DSC)

2. Register on Electronic Tendering System® (ETS)

3. Create users and assign rolls on ETS

4. View notice inviting Tender ( NIT ) on ETS

5. Download Official Copy of Tender Documents from ETS

6. Clarification to tender documents on ETS

Query to BSNL (Optional)

View response to queries posted by BSNL, as addenda.

7. Bid submission on ETS

8. Attend Public Online Tender Opening Event (TOE) on ETS Opening of Techno-

commercial Part

9. View Post-TOE Clarification posted by BSNL on ETS (Optional) Respond to

BSNL’s Post-

TOE queries

10. Attend Public Online Tender Opening Event (TOE) on ETS Opening of Financial-

Part

(Only for Technical Responsive Bidders)

11. Participate in e-reverse action on ETS.

For participating in this tender online, the following instructions need to be

read carefully. These instructions are supplemented with more detailed guidelines on

the relevant screens of the ETS.

3. Digital Certificates

For integrity of data and its authenticity/ non-repudiation of electronic records, and

be compliant with IT Act 2000, it is necessary for each user to have a Digital

Certificate (DC). also referred to as Digital Signature Certificate (DSC), of Class 2 or

above, issued by a Certifying Authority (CA) licensed by Controller of Certifying

Authorities (CCA) [refer http://www.cca.gov.in].

4. Registration

To use the Electronic Tender portal (https://apbsnl.etenders.in), vendor needs to

register on the portal. Registration of each organization is to be done by one of its

senior persons who will be the main person coordinating for the e-tendering

activities. In ETS terminology, this person will be referred to as the Super User (SU)

of that organization. For further details, please visit the website/portal, and click on

the ‘Supplier Organization’ link under ‘Registration’ (on the Home Page), and follow

further instructions as given on the site. Pay Annual Registration Fee as applicable.

Note: After successful submission of Registration details and Annual Registration

Fee, please contact M/s Nextenders (India) Pvt. Ltd (as given below), to get your

registration accepted/activated, procedure, training, etc.

Help Desk No.: 0771- 4079 420 Email: [email protected]



mailto:[email protected]


Read and understood


17

5.Bid related Information for this Tender (Sealed Bid)

The entire bid-submission would be online on ETS.

Broad outline of submissions are as follows:

Submission of Bid Security/ Earnest Money Deposit (EMD)

Submission of digitally signed copy of Tender Documents/ Addendum/addenda

Two envelopes

Techno-commercial – Part

Financial Part

6. Offline Submission:

The bidder is requested to submit the following documents offline to AGM (Plg), O/o

General

Manager, Telecom District, Khammam on or before the due date & time of

submission of bids specified in NIT of this tender document, in a Sealed Envelope.

The envelope shall bear (name of the work), the tender number and the words ‘DO

NOT OPEN BEFORE’ (due date & time).

1. E.M.D / Bid security in original.

2. DD/ Bankers cheque against payment of tender fee.

3. Power of attorney in accordance with clause 14.3 of Section-4 Part A.

7. Special Note of Security of Bids.

Security related functionality has been rigorously implemented in ETS in a multi-

dimensional manner. Starting with 'Acceptance of Registration by the Service

Provider', provision for security has been made at various stages in Electronic

Tender’s software. Security related aspects as regard Bid Submission are outlined

below:

As part of the Electronic Encrypted™ functionality, the contents of both the

‘Electronic Forms’ and the ‘Main-Bid’ are securely encrypted using a Pass-Phrase

created by the Bidder himself. Unlike a ‘password’, a Pass-Phrase can be a

multi-word sentence with spaces between words (e.g. I love this World). A Pass-

Phrase is easier to remember, and more difficult to break. It is recommended that a

separate Pass-Phrase be created for each Bid-Part. This method of bid-encryption

does not have the security and data-integrity related vulnerabilities which are

inherent in e-tendering systems which use Public-Key of the specified officer of a

Buyer organization for bid-encryption. Bid-encryption in ETS is such that the Bids

cannot be decrypted before the Public Online Tender Opening Event (TOE), even if

there is connivance between the concerned tender-opening officers of the Buyer

organization and the personnel of e-tendering service provider.

Typically, ‘Pass-Phrase’ of the Bid-Part to be opened during a particular Public Online

Tender Opening Event (TOE) is furnished online by each bidder during the TOE itself,

when demanded by the concerned Tender Opening Officers who will open the bid.

Else Tender Opening Officer may authorize the bidder to open himself.

There is an additional protection with SSL Encryption during transit from the client-

end computer of a Supplier organization to the e-tendering server/ portal.

8. Public Online Tender Opening Event (TOE)

ETS offers a unique facility for ‘Public Online Tender Opening Event (TOE)’. Tender

Opening Officers as well as authorized representatives of bidders can attend the

Public Online Tender Opening Event (TOE) from the comfort of their offices. For this

purpose, representatives of bidders (i.e. Supplier organization) dully authorized are

requested to carry a Laptop and Wireless Connectivity to Internet.

Every legal requirement for a transparent and secure ‘Public Online Tender Opening

Event (TOE)’ has been implemented on ETS. As soon as a Bid is decrypted with the

corresponding ‘Pass-Phrase’ as submitted online by the bidder himself (during the

TOE itself), salient points of the Bids are simultaneously made available for


Read and understood


18

downloading by all participating bidders. The work of taking notes during a manual

‘Tender Opening Event’ is therefore replaced with this superior and convenient form

of ‘Public Online Tender Opening Event (TOE)’.

ETS has a unique facility of ‘Online Comparison Chart’ which is dynamically updated

as each online bid is opened. The format of the chart is based on inputs provided by

the Buyer for each Tender. The information in the Comparison Chart is based on

the data submitted by the Bidders in electronic forms. A detailed Technical and/ or

Financial Comparison Chart enhance Transparency.

Detailed instructions: ETS has a unique facility of a detailed report titled ‘Minutes of

Online Tender Opening Event (TOE)’ covering all important activities of ‘Online

Tender Opening Event (TOE)’. This is available to all participating bidders for

‘Viewing/ Downloading’.

There are many more facilities and features on ETS. For a particular tender, the

screens viewed by a Supplier will depend upon the options selected by the concerned

Buyer.

NOTE: In case of internet related problem at a bidder’s end, especially during

‘critical events’ such as – a short period before bid-submission deadline, during

online public tender opening event, during e-auction, it is the bidder’s responsibility

to have backup internet connections. In case there is a problem at the e-

procurement/ e-auction service-provider’s end (in the server, leased line, etc) due to

which all the bidders face a problem during critical events, and this is brought to the

notice of BSNL by the bidders in time, then BSNL will promptly re-schedule the

affected event(s).

9. Other Instruction

For further instructions, the vendor should visit the home-page of the portal

(https://apbsnl.etenders.in and go to the User-Guidance Center.

The help information provided through ‘ETS User-Guidance Center’ is available in

three categories –

Users intending to Register / First-Time Users, Logged-in users of Buyer

organizations, and Logged-in users of Supplier organizations. Various links are

provided under each of the three categories.

Note: It is strongly recommended that all authorized users of Supplier organizations

should thoroughly peruse the information provided under the relevant links, and take

appropriate action. This will prevent hiccups, and minimize teething problems during

the use of ETS.

The following ‘FOUR KEY INSTRUCTIONS for BIDDERS’ must be assiduously adhered

to:

1. Obtain individual Digital Signing Certificate (DSC or DC) well in advance of your

first tender

2. Register your organization on ETS well in advance of your first tender submission

deadline on ETS

3. Get your organization’s concerned executives trained on ETS well in advance of

your first tender

4. Submit your bids well in advance of tender submission deadline on ETS as there

could be last minute problems due to internet timeout, breakdown, etc.

While the first three instructions mentioned above are especially relevant to first-

time users of ETS, the fourth instruction is relevant at all times.

10. Minimum requirements of Bidders end.

Computer System with good configuration (Min P IV, 1 GB RAM, Windows XP)

Broadband connectivity.

Microsoft Internet Explorer 6.0 or above

Digital Certificate(s) for users.



Read and understood


19

DECLARATION AND CONSENT LETTER

From To

Name The General Manager,

Door.No. Telecom District,

Street Name Khammam – 507 050

Village/Town

Taluk/Dist/Pincode .

Sir,

I / We have gone through the terms and conditions detailed in the Tender Notice No. No. GMTD

/KHM/Tender/General Stationary /2017-2018 dtd at Khammam, the 17 -05-2017 for supply of

Stationary Items and I / we am/are shall abide by all the terms and conditions mentioned therein.

My rates for supply are furnished, in figures and words in Specification and Price Schedule.

The rates quoted are inclusive of all taxes and charges for delivery at destination i.e.,

Telecom Store Yard/GMTD Office, Khammam / any other place mentioned by the Purchaser in

Khammam SSA.

The DD No: for Rs 7,500/- is enclosed.

Yours faithfully,

Station:

Date:

Signature of the Tenderer

Details of Firm

1. Name of Firm

2. Registration No:

(Certificate enclosed)

3. PAN card No:


Read and understood


20

CHECK LIST

Documents to be submitted in the tender (Wax/pvc sealed cover big size)

1. Documents to be submitted in the Wax Sealed Cover

a. EMD Particulars.

b. Copy of PAN Number card or copy of latest income tax return submitted.

c. Firm Registration Certificate from state or central government. (APGST/CST)

d. Note of Compliance. Para vise compliance and tender schedule duly signed on

each page by the Tenderer.

e. In case of NSIC, a proof regarding current valid registration with NSIC for the

tendered items should be submitted.

f. Quotations duly filled up. Rates are to be quoted both in figures and words for all

the items

g. Relative non employment certificate to be signed by all the partners in case of

partnership firm and by all board of Directors in case of limited company

according to the clause 2.3 of Instructions to tenderers.

h. CST/VAT registration certificate

NOTE . IF ANY OF THE ABOVE DOCUMENTS ARE NOT SUBMITTED. THE

TENDER IS LIABLE FOR REJECTION.

-:oOo:-


Read and understood


21

TENDER FOR SUPPLY OF GENERAL STATIONARY ITEMS IN KHAMMAM

SSA FOR THE YEAR 2017-18

SCHEDULEE OF REQUIREMENT

Sl.No Name of the Item Quantity

Required

Standard quantity

1 Reynolds refills blue 200 Each

2 Reynolds refills Red 150 Each

3 Dampers ( big size) 25 Each

4 Dampers ( small size) 50 Each

5 File pads with flaps 250 Each

6 File tags good quality 1500 Bundle

7 Gum bottles(Camel 150 ml) 300 each

8 Gum bottles(Camel 300 ml) 30 each

9 Gum sticks (Peditil)Small 150 Each

10 Stamp pad ink(Camel 250 ml) 50 Each

11 Stamp pads (Camel ) small 200 Each

12 Stamp pads (Camel ) big 30 Each

13 Pin cushions plastic 50 Each

14 Paper pins (Bell) 200 Pkt

15 Ruled register 1 Qr Ordinary 200 Each

16 Ruled register 2 Qr Ordinary

200 Each

17 Ruled register 1 Qr Cloth mounted 300 Each





22 Rubber bands(Assorted Small) 1 Kg 50 Each kg

23 Rubber bands(Assorted large ) 1 Kg 25 Each kg

24 Ruled paper (Full Size AP) 5 Ream

25 Stapler Machine (Max Small) 100 Each

26 Stapler Machine (Max Big) 25 Each

27 Stapler Pins Small 1500 Box

28 Stapler Pins big 25 Box

29 Carbon papers (Kores blue) 10 Box

30 White cut sheets (AP) 250 Ream

31 Plastic Thread 15 Kg

32 Sketch pens camel or loxor 150 Pkt

33 Pen Stand with two pens 10 Each

34 Pen Stand with four pens 10 Each

35 Desk calendar refills 40 Each

36 Desk calendar holders 40 Each

37 Brown Sheets 5000 Each

38 Colour Drawing sheets 4000 Each


Read and understood


22

39 Plastic scales(Camlin) 200 Each

40 Paper weights (Plastic) 50 Each

41 Gem clips(BELL) 20 Pkt

42 Plastic clips ( Anchor) 100 Each

43 Short hand pencil Apsara 10 Pkt

44 Short hand books 10 Each

45 HB pencils 100 Each

46 Pencil eraser(Camlin) 20 Each

47 Correcting Fluid ( Erazex white) 50 Each

48 Correcting pens fine point 10 Each

49 JK Xerox papers(A 4) 700 Bundle

50 JK Xerox papers(A 5) 50 Bundle

51 Godrej Nav-tal locks(5 levers) 5 Each

52 Godrej Nav-tal locks(7 levers) 5 Each

53 Sheel locks big 10 Each

54 Sheel locks small 10 Each

55 Punching Machine Kangaro 25 Each

56 Plastic leaves(nayagara ) with BSNL logo 25 Each

57 Plastic file folders( 8 leaves) with BSNL logo 20 Each

58 Dak pad four fold (Nayagara) with BSNL

logo

25 Each

59 Fax rolls 210 X 216 mm AA -30 Thermal

paper

200 Each

60 Stick on pads small 100 Each

61 Markers 30 Each

62 Highlighters 50 Each

63 Scrippling pads 25 leaves 250 Each

64 Pencil sharpener 50 Each

65 Reynolds jotter pens blue 500 Each

66 Reynolds jotter pens red 500 Each

67 Addgel blue

200

Each

68 Addgel Red 75 Each

69 Addgel green 75 Each

70 Pokers 50 Each

71 Scrippling paper rolls 25 Each

72 Scrippling paper holders 25 Each

73 Pen torches cells 100 Each

74 Sizzers Medium size 10 Each

75 12 digit Calculators with check and correct

facility ( Business calculator) of Citizen/ casio

25 Each

76 Window covers 10” X 4” 15000 Each

77 White Covers 10” X 4” 8000 Each

78 White Covers 12” X 6” 3000 Each


Read and understood


23

79 Napthaline Balls 20 Kgs

80 Scented Phinoil 250 Bottles

81 Acid 50 Bottles

82 Room Sprayers 200 Bottles

83 Hit 50 Bottles

84 Dettol 100 Bottles

85 Allout 25 Bottles

86 Bleaching 50 Kgs

87 Odonil 50 Kgs

88 Soft broomsticks 100 Each

89 Coco broomsticks 100 Each

90 Nirma Powder 25 packets

91 Colin 25 Bottles


Read and understood


24

PRICE SHEDULE SHEET

Sl.No Name of the Item Quantity

Required

Standard

quantity

Rate for each unit

In figures In words

1

Reynolds refills blue 200 Each

2

Reynolds refills Red 150 Each

3

Dampers ( big size) 25 Each

4

Dampers ( small size) 50 Each

5

File pads with flaps 250 Each

6

File tags good quality 1500 Bundle

7

Gum bottles(Camel 150

ml) 300 each

8

Gum bottles(Camel 300

ml) 30 each

9

Gum sticks (Peditil) 75 Each

10

Stamp pad ink(Camel

250 ml) 50 Each

11

Stamp pads (Camel )

small

200

Each

12

Stamp pads (Camel ) big 30

Each

13 Pin cushions plastic

50

Each


Read and understood


25

14

Paper pins (Bell) 200 Pkt

15

Ruled register 1 Qr

Ordinary 200 Each

16

Ruled register 2 Qr

Ordinary 200 Each

17

Ruled register 1 Qr

Cloth mounted 300 Each

18

Ruled register 2 Qr


19

Ruled register 3 Qr


20

Ruled register 4 Qr


21

Ruled register 5 Qr


22

Rubber bands(Assorted

Small) 1 Kg 50 Each kg

23

Rubber bands(Assorted

large ) 1 Kg 25 Each kg

24

Ruled paper (Full Size

AP) 5 Ream

25

Stapler Machine (Max

Small) 100 Each

26

Stapler Machine (Max

Big) 25 Each

27

Stapler Pins Small 1500 Box


Read and understood


26

28

Stapler Pins big 25 Box

29

Carbon papers (Kores

blue) 10 Box

30

White cut sheets (AP) 250 Ream

31

Plastic Thread 15 Kg

32

Sketch pens camel or

loxor 150 Pkt

33

Pen Stand with two pens 10 Each

34

Pen Stand with four pens 10 Each

35

Desk calendar refills 40 Each

36

Desk calendar holders 40 Each

37

Brown Sheets 5000 Each

38

Colour Drawing sheets 4000 Each

39

Plastic scales(Camlin) 200 Each

40

Paper weights (Plastic)

50 Each


Read and understood


27

41

Gem clips(BELL) 20 Pkt

42

Plastic clips ( Anchor) 100 Each

43

Short hand pencil Apsara 10 Pkt

44

Short hand books 10 Each

45

HB pencils 100 Each

46

Pencil eraser(Camlin) 20 Each

47

Correcting Fluid ( Erazex

white) 50 Each

48

Correcting pens fine

point 10 Each

49

JK Xerox papers(A 4) 700 Bundle

50

JK Xerox papers(A 5) 50 Bundle

51

Godrej Nav-tal locks(5

levers) 05 Each

52

Godrej Nav-tal locks(7

levers) 05 Each

53

Sheel locks big 10 Each

54

Sheel locks small 10 Each


Read and understood


28

55

Punching Machine

Kangaro 25 Each

56

Plastic leaves(nayagara )

with BSNL logo 25 Each

57

Plastic file folders( 8

leaves) with BSNL logo 20 Each

58

Dak pad four fold

(Nayagara) with BSNL

logo

25 Each

59

Fax rolls 210 X 216 mm

AA -30 Thermal paper 200 Each

60

Stick on pads small 100 Each

61

Markers 30 Each

62

Highlighters 50 Each

63

Scrippling pads 25 leaves 250 Each

64

Pencil sharpener 50 Each

65

Reynolds jotter pens

blue 500 Each

66

Reynolds jotter pens red 500 Each

67

Addgel blue 200 Each

68

Addgel Red 75 Each

69

Addgel green 75 Each


Read and understood


29

70

Pokers 50 Each

71

Scrippling paper rolls 25 Each

72

Scrippling paper holders 25 Each

73

Pen torches cells 100 Each

74

Sizzers Medium size 10 Each

75

12 digit Calculators with

check and correct facility

( Business calculator) of

Citizen/ Casio

25 Each

76

Window covers 10” X 4” 15000 Each

77

White Covers 10” X 4” 8000 Each

78

White Covers 12” X 6” 3000 Each

79

Napthaline Balls 20 Kgs

80

Scented Phinoil 250 Bottles

81

Acid 50 Bottles

82

Room Sprayers 200 Bottles

83

Hit 50 Bottles

84

Dettol 100 Bottles


Read and understood


30

85

Allout 25 Bottles

86

Bleaching 50 Kgs

87

Odonil 50 Kgs

88

Soft broomsticks 100 Each

89

Coco broomsticks 100 Each

90

Nirma Powder 25 packets

91

Colin 25 Bottles

The Tenderer should quote rates for all the items without fail. Otherwise the

tender will not be considered for evaluation and will be rejected. The tender

will be evaluated taking into consideration of the composite price quoted for all the

items. L1 tender will be arrived based on the overall composite price offered for all

the items put together.

The comparison for evaluation shall be overall composite price of the items offered

inclusive of all taxes ,levies, packing , transportation and handling charges if any.

The total value arrived to { (p1 x q1)+(p2 x q2)+(p3 x q3)+ .. ….. ….+(pn x qn) }

where p is the unit price of the item and q is the quantity of each item and n is the

total number of items in the price schedule sheet. Generally the lowest value will

be the L1 tender.

Signature of the tenderer along with seal


Read and understood


31

AGREEMENT (Draft)

I. Preamble

A. This Deed of Agreement is made on this day of ……………… month ……………..

year ………….. between The General Manager(G.M.), Telecom District Khammam

on behalf of the BSNL (hereinafter called the “Purchaser”, which expression shall,

unless excluded by or repugnant to context, include his successors and assignees or

any other officer nominated by him or by the General Manager Telecom District,

Khammam of the first part, and M/S ____________

___________________________ represented by

_________________________________ having the registered office at

______________________________ hereinafter called the “Contractor” or

“successful tenderer/vendor” or “Supplier” (which expression shall, wherever the

context to admits, include their successors, permitted assignee, permitted

representatives and legal personnel representatives also) of the second party.

B. This Deed of Agreement witness as follows :

C The Contractor has agreed to supply such stores and abide the terms and conditions of

the tender notification bearing Ref. No. _______________ dated ________ (placed as

Annexure A to this Agreement), mutates mutants, and the conditions hereinafter

contained in this Agreement, at the rates mentioned in the Annexure.

D. The tender schedule shall also becomes part of the agreement and all the terms and

conditions contained in the tender schedule are applicable for this agreement.

II. DEFINITIONS:

A. The “Purchaser” Means General Manager, Telecom District, Khammam SSA acting on

behalf of the Bharat Sanchar Nigam Limited.

B. The “Supplier” means the successful tenderer supplying the goods under the contract.

C. The “Goods” means the material as per specifications, which the supplier is required to

supply to the purchaser under the contract.

D. The "BSNL" means Bharath Sanchar Nigam Limited.

III. PURCHASER’S RIGHT TO VARY QUANTITIES

The Purchaser reserves the right to increase or decrease by upto 25% of the quantity of goods

and services specified in the Schedule of Requirements without any change in unit price of the

ordered quantity or other terms and conditions. The purchases will be made in a phased manner

as required from time to time.


Read and understood


32

The quantum of tender is only provisional and is subject to revision depending on the need from

time to time. No claim for compensation will be accepted if the actual requirement falls below

the forecast. The GMTD, Khammam also reserves the right to withdraw any item or change the

quantity of items fully/partially even during the contractual period. The purchase orders will be

placed on phased manner depending on the requirement during the contract period subject to the

condition at 15.1

IV. VALIDITY OF PERIOD CONTRACT

Validity of the contract will be one year from the date of acceptance of the tender, extendable by

ONE YEAR or till the finalization of the next tenders, whichever is earlier, and during this

period purchase orders will be placed from time to time depending upon the requirement.

V. INSPECTION AND TESTS

The material/items supplied should be of good and standard quality and confirming to

specifications. The material will be accepted subject to approval at any time by the General

Manager, Telecom. Khammam or officer nominated and can be rejected in full or part if material

supplied are of poor quality and not found confirming to the specifications and standards.

.

VI. DELIVERY

1. Delivery of goods and documents shall be made by the supplier in accordance with the

terms and conditions specified by the Purchaser in its Schedule of Requirements and the

goods shall remain at the risk of the Supplier until delivery has been completed. The

delivery of the equipment shall be to the ultimate consignee as given in the Purchase

Order.

2. The delivery of the goods and documents shall commence immediately on placement of

purchase order and be completed within 30 (THIRTY) days.

3. The purchaser will be entitled to recover 0.5% per day of the value of the delayed

purchase order (inclusive of all taxes) subject to a maximum of 5% of total value of

stores delivered late. If the supplier fails to supply within 20 days from the date of

placing of the order, the tender will be cancelled and performance security (SD) will be

forfeited.

4. If any time during performance of the contract, if the supplier encounter conditions

impending timely delivery of goods and performance of service, the supplier shall

promptly notify to the Purchaser in writing of the fact of the delay, its likely duration

and its cause(s). As soon as practicable after receipt of the supplier’s notice, the

purchaser shall evaluate the situation and may at its discretion extend the period for

performance of the contract after mutual discussion with the supplier.


Read and understood


33

VII. PAYMENT TERMS

No advance payment will be paid to the tenderer for any materials ordered. Credit bills may be

submitted in triplicate after making the supplies along with advanced stamped receipt for making

the payment by cheque. 100% Payment will be made to actual quantity supplied and measured

against each item after satisfying with the quality and measurements. The amount paid will be

recovered later if the material supplied is found to be of substandard and not as per

specifications. The rejected material will be taken back by the tenderer at his own risk and cost.

Income Tax at the rate applicable will be deducted before payment of Bills. (Rate of Income Tax

and Surcharge will be as per prevalent rates fixed by Central Government)

VIII. SUB CONTRACTS

The Contract shall not be assigned or sublet to other without written approval of the General

Manager Telecom District, Khammam.

IX. TERMINATION FOR DEFAULT

The Purchaser may, without prejudice to any other remedy for breach of contract, by written

notice of default, sent to the Supplier, terminate his Contract in whole or in part, if –

a. The Supplier fails to deliver any or all of the goods within the time period(s) specified

in the Contract or any extension thereof granted by the Purchaser pursuant to Clause

3.4.

b. Supplier fails to perform any other obligation(s) under Contract and

c. The Supplier, in either of the above circumstances, does not remedy his failure within

a period of 20 days (or such longer period as Purchaser may authorize in writing)

after receipt of the default notice from Purchaser.

X. ARBITRATION

All disputes arising out of this contract shall be referred to Arbitration of the General Manager,

Telecom District, Khammam– 507 050 or some other officer appointed by him. The Award of

the Arbitrator shall be final and binding on the party in this contract under provisions of the

Indian Arbitration and Reconciliation Act, 1996 and any statutory modifications / enactments

thereto and the rules made thereunder from time to time shall apply to such arbitration.

XI.The tender schedule and the terms and conditions thereof shall also form part of the

agreement.

XII. STAMP DUTY:

Stamp duty on this document, if any due, will be borne by the Contractor.

IN WITNESS WHEREOF the parties, to these presents have hereunto set and subscribe

respective hands the day and year herein first above written


Read and understood


34

Signed, sealed and delivered:

Name (in block letters):

Designation:

For and on behalf of:

1.

(Signature)

Name in block letters:

Designation:

Occupation:

Address:

2.

(Signature)


Designation:

Occupation:

Address:

For and on behalf of BSNL:

(Signature)


Designation:

Office Seal:


Read and understood


35

LETTER OF AUTHORISATION

FOR ATTENDING TENDER OPENING

Sub: Authorisation for attending Tender Opening on ______________

_____________ (date) in the tender of ___________________

___________________________________

The following person(s) are hereby authorised to attend the Tender opening for

the tender mentioned above on behalf of ________________________

_______________________________________________________ (Tenderer) in order of

preference given below.

Sl.No. Order of

Preference

Name and

Designation

Specimen Signatures

1

2

Alternate

Representative Signature of the Tenderer

OR

Officer authorised to sign

the Tender Documents

on behalf of the Tenderer

NOTE:

1. Maximum of one representative will be permitted to attend tender opening.

Alternate representative will be permitted when regular representatives are not

able to attend.

2. Permission for entry to the hall where tenders are opened, may be refused in case

authorisation as prescribed above is not received.

3. The tenderer or his authorized representative can present at the time of

opening of tender. Representative of the tenderer should produce the

authorization letter signed by the tenderer and also his signature is to be

got attested by the tenderer in the authorization letter. Without the

authorization letter as mentioned above, other than tenderer will not be

permitted


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36

RELATIVE NON-EMPLOYMENT CERTIFICATE

I__________________________________________________________ s/o

______________________________________________hereby certify that none of my

relative(s) as Defined in 28 of instructions to tenderers in the tender document is are employed in

BSNL unit as per the Details given in the tender document. In case at any stage it is found that

the information given by me is false/incorrect, BSNL shall have the absolute right to take any

action (s) Deemed fit without prior information to me. If any breach of these conditions by the

company or firm or any other person, the BSNL has right to cancel the tender work to forfeit

the Earnest Money Deposit and Security Deposit and to debar the company from future

participation in the concerned units at any stage when ever it is so noticed.

The unit is defined as SSA/Circle/Chief Engineer/Chief Architects/corporate office for

non executive employees and all SSAs in a circle including Circle Office//Chief Engineer/Chief

Architect/ Corporate Office to executive employees (Including those called gezetted officers at

present.)

Note: If the intending tenderer is a partnership firm, the certificate is to be

given by all the partners and in case of a limited company by all the directors

Station:

Date: Signature:

Name:

Rubber Stamp:


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37

Certificate regarding downloading of Tender document from Internet.

I/We_______________________________________ authorized signatory hereby declare

that the tender document submitted has been downloaded from the website

http://ap.bsnl.co.in or https://apbsnl.etenders.in and no additions /deletions

/corrections has been made in the proforma downloaded. Further if any modification in

the tender schedule is noticed, the bid may be rejected irrespective of that whether the

tender is under evaluation of awarding stage or awarded or at any stage as per the

decision of the GM CM. The decision of GM CM is final and binding on both sides. The

EMD/SD paid by me can be forfeited. I/We also declare that I/We have enclosed a DD

with no.____________ for

Rs.___________dated__________drawnon___________________________________________

_towards the cost of tender document with this bid.

http://ap.bsnl.co.in/



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38

CLAUSE BY CLAUSE COMPLIANCE

From To

The General Manager,

Telecom District,

Khammam.

Respected Sir,

I have gone through all the terms and conditions of the tender

schedule and I shall abide to all the terms ad conditions contained in the tender

schedule and giving compliance clause by clause.

S.No Item Yes/No

1. Instructions to tenderers

2. General Terms and Conditions

3. Technical Specification & Schedule of requirement

4. Price schedule

5. Bid security/NSIC certificate

6. Submission of bid as per clause no 10 of instructions to bidders

7. Compliance of all sections

8. letter of authorization as per the proforma

9. No relative working statement in prescribed proforma

10. All the required documents like firm registration, CST/VAT

and PAN as applicable

Yours faithfully,


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39


Details of the tenderer (to be filled by the tenderer)

1. Name & Full address of the tenderer :

2. Status of the tenderer whether proprietor ,

Partnership, limited company etc :

3. Telephone no (s) :

4. CST no. and date :

5. APGST no and date :

6. EMD payment particulars :

7. PAN number :

8. Details of experience if any :

Place :

Date:


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40

INFORMATION & INSTRUCTIONS TO THE BIDDERS FOR

USING ONLINE ELECTRONIC PROCUREMENT SYSTEM (EPS)

Special Conditions & instructions for using online Electronic Procurement System

(EPS) through portal (website) https://apbsnl.etenders.in adopted by APBSNL

Telecom Circle as given in the subsequent pages will over-rule the conditions stated

in the tender documents, wherever relevant and applicable.

Service Provider’s Information: The APBSNL has adopted e-Procurement System

for its some of SSAs/District Office through https://apbsnl.etenders.in. The details of

our e-Procurement Service provider are as below:

M/s Nextenders (India) Pvt. Ltd.

Contact No: 0771 – 4079 420

Email: [email protected]

Registration of the Contractors/Suppliers/Bidders: All the

Contractors/Suppliers/Vendors intending to participate in the tenders floated online

using Electronic Procurement System (EPS) are required to get registered on the e-

Procurement Portal (website) https://apbsnl.etenders.in.

After successful Registration on above mentioned portal you’ll get a link in auto

generated e-mail fired to your registered e-mail id. Click on that link to activate your

user ID to access the website.

After that, you will be allowed to participate in the tenders floated by the department

using the Electronic Procurement System.

Viewing of Online Tenders: The contractors/Suppliers/bidders can view tenders

floated on online Electronic Procurement System (EPS) hereinafter referred as “e-

Procurement System” through portal (website) at https://apbsnl.etenders.in. They can

view the details like online scheduled dates (Key Dates), Tender details, Terms and

Conditions, drawing (if any) and any other information. To download through

workflow they need to login on to the above portal and can download the tender

documents of an e-Tender.

Online Schedule: The contractors/bidders/vendors can view the Online Scheduled

dates of e-Procurement System (time schedule) for all the tenders floated using the







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online e-Procurement system on above mentioned portal (website)

https://apbsnl.etenders.in.

The bidders are strictly advised to follow dates and time as mentioned in Schedule of

a particular tender. The date and time will be binding on all the bidders. The bidders

are required to complete the stage within the stipulated time as per the schedule to

continue their participation in the tender. All online activities are time tracked and the

system enforces time locks that ensure that no activity or transaction can take place

outside the start and end dates and time of the stage as defined. The Schedule dates

are subject to change in case of any amendment in schedule due to any reason

stated by the Department.

Obtaining a Digital Certificate and its Usage: On e-Tendering System the bids

should be Encrypted and Signed electronically with a Digital Signature

Certificate (DSC) to establish the identity of the bidder on online Portal. The

Digital Signature Certificate (DSC) has two keys i.e. Public Key and Private

Key with two distinct certificate viz. Signing & Encryption (two certificates).

The Public Key is used to Encrypt (code) the data and Private Key is used to

decrypt (decode) the data. The Encryption means conversion of normal text into

coded language whereas decryption means conversion of coded language into

normal text. These Digital Signature Certificates (DSCs) should be purchased

from our eProcurement Service Provider. The information regarding details of

DSC application forms and cost should be enquired from our Service Provider.

Please contact for DSC issuance:

M/s Nextenders (India) Pvt. Ltd.

Help Desk No.: 0771- 4079 420

Email: [email protected]

The Bid (Online Offer) for a particular e-Tender may be submitted only using the

Digital Signature Certificate (DSC). In case, during the process of a particular e-

Tender, the user loses his Digital Certificate (i.e. due to virus attack, hardware

problem, operating system problem), he may not be able to submit the bid online.

Hence, the users are advised to keep their Digital Signature Certificates in safe

custody. In case of online Electronic Tendering, if the Digital Certificate issued

to the authorized user of a firm is used for signing and submitting an online bid,

it will be considered equivalent to a no-objection certificate/power of attorney to

that User. The firm has to authorize a specific individual via an authorization

certificate signed by all partners to use the Digital Certificate as per Indian

Information Technology Act 2000 and its amendments. The Digital Signature of




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this authorized user will be binding on the firm. It shall be the responsibility of

management / partners of the registered firms to inform the certifying authority

or Sub Certifying Authority; in case of change of authorized user and that a fresh

digital certificate is procured and issued an “Authorization Certificate‟ for the

new user. The procedure for application of a Digital Certificate will remain the

same for the new user.

The same procedure holds true for the authorized users in a private/Public limited

company. In this case, the authorization certificate will have to be signed by the

directors of the company.

Bidders participating in e-tendering shall check his/her validity of Digital Signature

Certificate before bidding in the specific work floated online at the e-Procurement

Portal (website) through https://apbsnl.etenders.in

Submission of Earnest Money Deposit:

Techno-commercial Bid shall accompany interest-free EMD through Demand

Draft. The details of EMD can be obtained from Tender document of

respective Tender OR from above e-Procurement Portal through

https://apbsnl.etenders.in.

Refund of Earnest Money Deposit to the unsuccessful/successful bidders will

be made as per the conditions given in the tender document.

A scanned copy of DD against EMD should be uploaded mandatory while Bid

Preparation stage (as per the Schedule mentioned in online e-Tender) and

original D.D. should be submitted to the designated BSNL office in the sealed

envelope on or before the due date mentioned in Schedule of respective e-

Tender.

Submission of Tender Document Fees:

The Contractors/Suppliers/Vendors have to submit the Tender Document fees

as mentioned in Tender Document (if applicable). If the bidders are exempted

from Tender document fees then they have to upload copy of exemption

certificate during bidding process.

Tender Download: The Eligible Bidders can download the Tender Document online

from above e-Procurement Portal https://apbsnl.etenders.in on or before the

Schedule Dates mentioned in the e-Tender floated.

Submission of online bids: The bidders are required to prepare their bids on online

e-Procurement Portal as mentioned above. During bid preparation the bidders have to




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43

Map the Key of DSC hence they are advised to procure DSCs at earliest to participate

in the e-Tender. They are required to upload the scan copies of Demand Draft for

Tender Document Fees and Earnest Money Deposit. Also bidders are required scan

and upload any other documents related to their credentials and submit wherever

asked online. The bidders have to prepare their commercial bid online during in this

stage only and seal (Encrypt) the online bid with their Digital Signature Certificates.

The Bidders should take note of any corrigendum being issued on the web portal on a

regular basis. The bidders will not be able to change their technical details and offer

(rates) after expiry of due date and time on online portal.

Opening of Tender (Electronic offers): The authority receiving the tenders or his

duly authorized officer shall first open the "EMD Envelope" (if applicable) of all the

contractors/bidders and check for the validity of EMD and other Pre-Qualification

Documents ( if any) submitted in the “EMD/Technical Envelope”, if any, as required

by ECIL. In case, the requirements are incomplete, the Technical Bid/Commercial

(whichever is applicable) of the concerned contractor received shall not be opened.

The authority shall then open the tenders submitted by the contractors online through

the ECIL e-Tendering Portal (website).

Short listing of Bids (Electronic Offers): After the evaluation (online/manual) of a

specific Envelope (i.e. EMD or Technical) and offers submitted by contractors, the

short listing process will be executed on online e-Procurement Portal only.

************

Date post:	16-Mar-2020
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