BID ADDENDUM STATE OF CONNECTICUT 09PSX0347 … › rfpdoc › 009_0347.pdfBID ADDENDUM SP-18 Rev....

BID ADDENDUM SP-18 Rev. 12/08 Prev. Rev. 5/07

STATE OF CONNECTICUT DEPARTMENT OF ADMINISTRATIVE SERVICES

BID NO.:

09PSX0347 Aimee Cunningham Contract Specialist

PROCUREMENT DIVISION 165 Capitol Avenue, 5th Floor South

Bid Due Date:

16 December 2009

(860) 713-5250 Telephone Number

HARTFORD, CT 06106-1659

BID ADDENDUM #1 DESCRIPTION: Custodial and related cleaning services for the State of Connecticut's Military's 1109th AVCRAD Facility at 139 Tower Avenue, Groton-New London Airport in Groton, CT FOR: Connecticut Military Department’s 1109th AVCRAD Facility BIDDERS NOTE: The purpose of this addendum is to provide further clarification on specifications and to answer questions asked:

• Cleaning services are not required in the hangar, just the offices surrounding it as shown on the mandatory site visit. • One trailer has been added, it is identical in size and needs to the one that was viewed on the mandatory site visit. • Soap dispensers shall be maintained and provided entirely by the contractor at the contractors expense, if existing

dispensers are used then comparable soap product(s) must be provided for them. Contractor may replace dispensers with comparable products.

• Room number 255 (153 sq. ft.) is carpet, not tile as stated in original specifications. • Pricing must be submitted as a monthly cost and must include all quarterly services as well as daily, bi-weekly, weekly

and monthly services. (see revised Exhibit B, price schedule) Question #1: During the walk through, we were told that AVCRAD unit is closed every other Monday. Is regular cleaning serviced on those days or is the cleaning limited? If it is limited to certain areas, please indicate the areas which we will be cleaning. Answer #1: Every other Monday will be a non cleaning day and no services will be required. Schedule to be determined upon award.

APPROVED_________________________________ AIMEE CUNNINGHAM Contract Specialist (Original Signature on Document in Procurement Files) A mailing label is included for your convenience. Date Issued: 14 December 2009

This Addendum must be Signed & Returned with your Bid. Authorized Signature of Bidder Company Name

SEALED BID NO.: 09PSX0347 NOT TO BE OPENED UNTIL: 16 December 2009 2:00 PM Eastern Time Return Bid To: PROCUREMENT DIVISION DEPARTMENT OF ADMINISTRATIVE SERVICES STATE OF CONNECTICUT 165 CAPITOL AVE 5th FLOOR SOUTH HARTFORD CT 06106-1659

BID

Contract # 09PSX0347 Bid Contract - Exhibit A - Description of Goods and Services-NEW 1/09

EXHIBIT A

DESCRIPTION OF GOODS AND SERVICES These detailed site specifications and Exhibit A.1 Task & Frequency List supersede any conflicting provisions in the document made a part of this contract entitled Custodial Services – General Specifications. All other topics not stated in this portion of the contract shall be covered by the Custodial Services – General Specifications. The intent is to have the most intensive specification language prevail. SCOPE This bid is intended to fulfill custodial and related services. This includes the materials, labor and supplies.

CRIMINAL BACKGROUND CHECKS: PERSONNEL DOING WORK MUST HAVE SECURITY APPROVAL OF AGENCY PRIOR TO START UP OF CONTRACT. (INCLUDES FINGERPRINT, BACKGROUND CHECK) This is a secured facility: All Contractors’ employees must have security approval of this Agency prior to starting work. They will be subject to a background investigation including fingerprints. Awarded Contractor must submit the employee information required by the Agency upon contract award. Contractor to include contingency employees who may be utilized to cover absenteeism. No contractor employee will be admitted to the facility without a completed background check. The Department of Public Safety shall conduct required criminal background investigations. Contractor WILL BE responsible for the costs associated with criminal background investigations, to include federal and state fingerprint costs, as required. CONTRACT INVOICING:

The contractor shall invoice the applicable state agency when goods and services are provided through this contract. The invoice must contain the State's Purchase order number. Invoices received without reference to a valid State Purchase Order number will result in delay of payment. Invoice shall be sent to: Marie Thompson State of CT, Military Department Purchasing Supervisor 360 Broad Street, Hartford, CT 06105-3706

Contract # 09PSX0347 Bid Contract - Exhibit A - Description of Goods and Services-NEW 1/09

BASIS OF AWARD The State reserves the right to award this Contract in a manner deemed to be in the best interest of the State with Preference Statute Requirement Applying (see below) and may include, but not be limited to:

A. by item, group of items, or in it’s entirety B. geographic location to adequately service the entire State of Connecticut in the

best possible manner C. Multiple Contractor Award

However, this contract award will be based on the lowest, responsible qualified bidder for Item # 1 and 2 utilizing the Preference Statute defined below:

This bid is subject to Connecticut Community Providers Association (CCPA) participation per CT State Statue 17b-656. In the event CCPA bid response meets or exceeds the current DAS Procurement Services fair market value policy as well as meeting all other requirements, an award will be granted to CCPA. The formula utilized in facilitating this policy is as follows:

1. High and low bids are removed. 2. Remaining bids are totaled, divided by the number of bids totaled equaling fair market

value. 3. 5 % is added to the fair market value. 4. CCPA bid is considered if the prices submitted are deemed equal to or less than the fair

market value plus 5 %. 5. If CCPA exceeds the fair market determination, all remaining bids are reviewed to

determine the award.

CUSTODIAL CONTRACT SERVICE AREAS - 10/07/09

Room Number Area SF Type of Room Type of Floor Location

Building 324 Paint/Media Blast

508 444 Hallway Concrete Paint509 196 Break Room Concrete Paint512 236 Office Concrete Media Bl Control Rm513 143 Female Latrine Concrete Media Blast514 186 Male Latrine Concrete Media Blast515 172 Male Locker Room Concrete Media Blast519 184 Hallway Concrete Media Blast520 148 Hallway Concrete Media Blast

Office Trailer 616 Office Tile Near Bldg 324

Building 323 Engine Shop

402 110 Office Tile Bldg 323403 96 Female Latrine Tile Bldg 323404 96 Male Latrine Tile Bldg 323

Building 321 2765 Gym Carpet/Tile/Rubber Mats Bldg 321

Building 320 Hangar, Shops, Administration, Warehouse/Supply

205 270 Office Carpet Component Shop207 114 Office Carpet/Tile North Hangar West208 107 Office Tile Component Shop210 786 Hallway Concrete Component Shop212 242 Male Latrine/Shower Tile Component Shop213 104 Female Latrine/Shower Tile Component Shop300 365 Office Tile Environmental301 30 Latrine Tile West Mezzanine302 54 Latrine/Shower Tile West Mezzanine304 251 Hallway Tile West Mezzanine306 154 Office Tile C-23 Aircrew307 212 Office Tile C-23 Aircrew308 345 Office Tile C-23 Aircrew309 77 Stairway Concrete West Mezzanine310 131 Stairway Concrete West Mezzanine101 135 Office Tile Flight Ops

102/104 532 ALSE Office Tile Flight Ops103/103A 612 Office Tile Flight Ops

105 160 Hallway Tile Flight Ops106 840 Briefing Room Carpet Flight Ops107 225 Locker Room Concrete Flight Ops108 181 Stairway Concrete Flight Ops109 70 Hallway Tile Flight Ops110 86 Male Latrine Tile Flight Ops111 131 Female Latrine Tile Flight Ops

113/114 335 Male Latrine/Shower Tile South Hangar West117A 98 Office Electrostatic Discharge Tile Avionics121 97 Office Carpet South Hangar West123 205 Hallway Concrete Avionics130 150 Office Tile Service Section137 108 Office Tile South Hangar East139 286 Hallway Tile Quality Control140 54 Stairway Concrete Quality Control141 80 Hallway Tile Quality Control

Page 1 of 2

CUSTODIAL CONTRACT SERVICE AREAS - 10/07/09

Room Number Area SF Type of Room Type of Floor Location142 284 Office Tile Quality Control144 152 Hallway Tile Quality Control

144A 56 Female Latrine Tile Quality Control144C 56 Male Latrine Tile Quality Control145 1,065 Office Tile Quality Control146 436 Office Tile Quality Control147 173 Hallway Tile Quality Control321 2,345 Office Tile Admin/Training/Qual322 74 Stairway Concrete Admin/Training/Qual324 542 Hallway Tile Admin/Training/Qual326 61 Male Latrine Tile Admin/Training/Qual327 61 Female Latrine Tile Admin/Training/Qual328 203 Office Tile Facility Maintenance329 108 Office Tile Facility Maintenance330 162 Stairway Concrete/Tile East Mezzanine229 425 Hallway Tile Northeast Area231 128 Hallway Tile Northeast Area232 196 Hallway Tile Northeast Area

234/237 519 IT Office Tile Northeast Area235 139 Office Carpet Northeast Area236 236 Commander's Office Carpet Northeast Area238 190 Office Tile/Carpet Northeast Area239 589 Office Tile Northeast Area240 139 Office Tile Northeast Area241 115 Office Tile Northeast Area242 127 Office Tile Northeast Area243 911 Classroom Tile Northeast Area244 187 Male Latrine/Shower Tile Northeast Area245 187 Female Latrine/Shower Tile Northeast Area249 2,490 Mess Hall Tile Northeast Area

250/250A/251 1,100 Kichen Tile Northeast Area252 490 Ind. Hygienist Office Tile Northeast Area253 45 Latrine/Shower Tile Northeast Area254 45 Latrine/Shower Tile Northeast Area255 153 Union Rep Office Carpet Northeast Area256 1351 Hallway Tile Northeast Area

257A 109 Office Tile Northeast Area258 606 Office Tile AVLOG

258A 122 Office Tile AVLOG259 100 Office Tile North Hangar East263 1,171 Office Concrete Unit Supply268 4,456 Male Locker Room Tile Northeast Area271 259 Female Latrine/Shower Tile Northeast Area272 360 Male Latrine/Shower Tile Northeast Area273 581 Female Locker Room Tile Northeast Area

Office Trailer 616 Office Tile Near WarehouseOffice Trailer 616 Office Tile Near WarehouseGuard Shack 120 Office Tile Near Bldg 320

Page 2 of 2

CONTRACT AWARD SCHEDULE SP-39 NEW. 11/97 Aimee Cunningham Contract Specialist

STATE OF CONNECTICUT PROCUREMENT SERVICES

CONTRACT AWARD

CONTRACT AWARD #:

09PSX0347


SCHEDULE Page 1 OF 2

ITEM #

DESCRIPTION OF COMMODITY AND/OR SERVICES

UNIT OF

MEASURE

*PRICE

Contractor agrees to provide the following custodial and

related services in accordance with the enclosed specifications and terms and conditions at the referenced Military Department sites.

Army Aviation Classification Repair Depot (AVCRAD) 139 Tower Avenue Groton, CT 06340-5300 REQUIRED SERVICES:

DAILY SERVICES (three times – after each break/lunch: 1st break 9:00-9:15 am, lunch 11:30-12:00, 2nd break 2:00-2:15 pm):

• Sweep the Break Rooms and Mess Hall, empty trash, wipe down tables and counter tops.

DAILY SERVICES (twice – a.m. and p.m.;1st cleaning 9:00-11:00, 2nd cleaning 1:30-3:30):

• Clean and disinfect toilets, urinals and sinks. • Clean and disinfect latrine floors; clean mirrors;

fill towel, toilet paper and soap dispensers; empty trash.

DAILY: • Clean and disinfect latrine walls and light

switches. • Clean and disinfect shower stalls and drains. • Sweep all hallways and buff hallways w/ tile

surfaces. • Vacuum all carpets and mats. • Empty trash from all offices, classrooms,

briefing rooms and kitchen. • Clean water fountains.

1.b. TWICE PER WEEK: (Tuesday & Thursday): • Sweep all office and locker room tile floors. • Spot clean all doors and windows and hallway

walls. • Spot clean front of vending machines and

refrigerators.

WEEKLY: • Sweep all stairways and wipe down railings. • Sweep and mop kitchen area, wipe down counter

tops. • Buff Break Room and Mess Hall floors, clean

microwaves.

CONTRACT AWARD SCHEDULE SP-39 NEW. 11/97 Aimee Cunningham Contract Specialist

STATE OF CONNECTICUT PROCUREMENT SERVICES

CONTRACT AWARD

CONTRACT AWARD #:

09PSX0347


SCHEDULE Page 2 OF 2

ITEM #

DESCRIPTION OF COMMODITY AND/OR SERVICES

UNIT OF

MEASURE

*PRICE

• Dust all blinds. • Spot clean office walls. • Vacuum gym.

MONTHLY:

• Clean all ventilation vents in office and latrines. • Wax all high traffic tile areas • Wipe down locker tops and fronts. • Clean all kitchen tile walls • Clean gym mirrors

*QUARTERLY: • Strip and wax all tile floor areas. • Clean all carpets using capture carpet cleaning

method. • Wash all windows and window surfaces inside

and outside. • Clean all doors and door frame surfaces.

Total monthly price based on all daily, bi-weekly, weekly, monthly, and quarterly services (award will be made based to the lowest, responsible bidder on total monthly cost)

$ Total month

INVITATION TO BID SP-11 Rev. 10/07 (Prev. Rev. 05/07) Aimee Cunningham Contract Specialist (860) 713-5250 Telephone Number [email protected] E-mail Address (860) 622-2869 Fax Number


PROCUREMENT SERVICES 165 Capitol Avenue, 5th Floor South


NOTICE TO VENDORS: Logon to the DAS web page, click on Subscribe (in the right-hand column) and

complete the form to automatically receive notification of new Bids & RFP’s via e-mail.

http://www.das.state.ct.us/Purchase/New_PurchHome/busopp.asp DAS CT State Web Site

Invitation to Bid SPECIFICATIONS & BID DOCUMENTS ATTACHED

Bid Number: 09PSX0347 Bid Opening Date & Time: 16 December 2009 at 2:00 PM Eastern Time Bid Description: Custodial and related cleaning services for the State of Connecticut's Military's AVCRAD Unit at Groton/New London Airport in Groton, CT at 139 Tower Avenue, Groton-New London Airport in Groton, CT 06340-5300 Special Instructions: No Special instructions

New Procedure for Hand-Delivering Bids, effective November 1, 2008 Bring hand-delivered bids to:

DAS Procurement Services, Room 161, 165 Capitol Avenue, Hartford, CT between 1:30 and 2:00

If you hand deliver a bid to DAS Procurement Services at any other time, please call (860)713-5095 for further instruction.

Vendors cannot enter state buildings without a valid photo ID.

*** MANDATORY PRE-BID MEETING and SITE INSPECTION on 10 December 2009 at 10:00 am Eastern Time ***

NOTE: Late Arrivals (15 minutes or more) will not be given credit for attendance nor allowed to participate in the bid process. Vendors will not be admitted to state buildings without a valid photo ID.

Pre-Bid Meeting Location: State of Connecticut's Military's AVCRAD Unit at Groton/New London Airport in Groton, CT at 139 Tower Avenue, Groton-New London Airport in Groton, CT 06340-5300

This contract replaces the following contract award(s) in part or in total: 05PSX0381

BIDDER’S CHECKLIST SP-20 Rev. 10/08 Prev. Rev. 05/07 STATE OF CONNECTICUT

BIDDER’S CHECKLIST Bid Number:

09PSX0347

READ CAREFULLY

IT IS SUGGESTED THAT YOU REVIEW AND CHECK OFF EACH ACTION AS YOU COMPLETE IT. 1. ____ The Bid, (SP-26) must be signed by a duly authorized representative of the company. Unsigned bids may be rejected. 2. ____ A Completed Printed Original of the Price Schedule (Exhibit B/SP-16) must be included with your bid and contain

the following:

a. _____ VENDORS NAME MUST BE IN THE UPPER RIGHT CORNER OF ALL PRICE SCHEDULE PAGES. b. _____ The bid prices you have offered have been reviewed and verified. c. _____ The price extensions and totals have been checked. (In case of discrepancy between unit prices and total prices, the

unit price will govern the bid evaluation). d. _____ Any errors, alterations, corrections or erasures to unit prices, total prices, etc. must be initialed by the person who

signs the bid proposal or his designee. Such changes made and not initialed mean automatic rejection of bid. e. _____ The payment terms are Net 45 Days (You may offer cash discounts for prompt payment). Net Terms for periods

less than 45 days (Ex. Net 30) may result in bid rejection. Exception: State of CT Small Business Set-Aside bids payment terms shall be in accordance with CGS 4a-60j.

f. _____ The delivery information block has been completed. Be specific: In most cases, “as ordered” or “as required” is

not complete information. 3. ____ Any technical or descriptive literature, drawing or bid samples that are required have been included with the bid.

4. ____ If required the amount of bid surety has been checked and the surety has been included.

5. ____ The Employment Information Form (DAS-45) must be completed entirely regardless of the number of employees, even

if the company is family owned and/or operated and must be submitted with each bid or bid may be rejected.

6. ____ All Addenda (SP-18) to the bid have been signed and included.

7. ____ MAKE SURE TO INCLUDE THE ORIGINAL PRICE SCHEDULE PAGES (Exhibit B/SP-16) ALONG WITH ONE COPY.

8. ____ The bid number on the pre-addressed mailing label or on your hand marked return envelope exactly matches the bid

number inside the envelope.

9. ____ The pre-addressed mailing label has been used on your bid envelope or the bid envelope has been:

a. _____ marked with the Bid Number and Bid Opening Date & b. _____ addressed to:

State of Connecticut Department of Administrative Services

Procurement Division 165 Capitol Avenue, 5th floor

Hartford, CT 06106-1659

10. ____ The bid is mailed or hand-delivered in-time to be received and date/time stamped by DAS Procurement no later than the designated opening date and time. Late bids are not accepted under any circumstances. Allow ample time if mailing in your bid. Hand-delivered bids must be delivered to DAS Procurement Services, Room 161, 165 Capitol Ave, Hartford, CT. between 1:30 and 2:00. Call (860)713-5095 for further instruction if hand-delivering at any other time.

11. ____ Do not return pages that you are not quoting on. THIS FORM IS NOT TO BE RETURNED WITH YOUR BID.

SEALED BID NO.: 09PSX0347 NOT TO BE OPENED UNTIL: 16 December 2009 2:00 PM Eastern Time Return Bid To: PROCUREMENT SERVICES DEPARTMENT OF ADMINISTRATIVE SERVICES STATE OF CONNECTICUT 165 CAPITOL AVE 5th FLOOR SOUTH HARTFORD CT 06106-1659

NOTE: Always use mailing label at left on all packages when returning the

ORIGINAL & ONE COPY of your bid response.

Bids must be time & date stamped by DAS Procurement Personnel.

Bids cannot be accepted after specified Bid Opening Time.

Allow sufficient time if mailing your bid.

Mailing your Bid to DAS Procurement is preferred. If hand-delivering your bid,

see above instructions.

BID

BID SP-26 Rev. 09/09a Prev. Rev. 5/09 Aimee Cunningham Contract Specialist


PROCUREMENT DIVISION

BID NO. 09PSX0347


165 Capitol Avenue, 5th Floor South HARTFORD, CT 06106-1659

Read & Complete Carefully

Page 1 of 3

BID NO: BID DUE DATE: BID DUE TIME: BID SURETY: DATE ISSUED: 09PSX0347 16 December 2009 2:00 PM Eastern Time $0.00 3 December 2009

DESCRIPTION: Custodial and related cleaning services for the State of Connecticut's Military's AVCRAD Unit at Groton/New London Airport in Groton, CT at 139 Tower Avenue, Groton-New London Airport in Groton, CT 06340-5300 FOR: Military Department TERM OF CONTRACT

January 1, 2010 - December 31, 2014 See Mandatory Pre-Bid Information on Invitation for Bids (form SP-11) Agency Requisition Number(s): 0000000183

INVITATION FOR BIDS: Pursuant to the provisions of Section 4a-57 of the Connecticut General Statutes as amended, Procurement Services is soliciting bids for the State of Connecticut, at the address above for the furnishing of the subject commodities and/or services to state agencies.

IMPORTANT: ALL pages of this form, Sections 1 through 4 must be completed, signed and returned by the bidder as part of the bid package. Failure to submit all pages of this form may constitute grounds for rejection of your bid.

Section 1 of 4 - BIDDER INFORMATION

COMPLETE BIDDER LEGAL BUSINESS NAME: PRINCIPAL PLACE OF BUSINESS:

Taxpayer ID # (TIN): SSN FEIN

WRITE/TYPE SSN/FEIN NUMBER ABOVE

BUSINESS NAME , TRADE NAME, DOING BUSINESS AS (IF DIFFERENT FROM ABOVE) PRINCIPAL PLACE OF BUSINESS (IF DIFFERENT FROM ABOVE)

BUSINESS ENTITY: LLC NON-PROFIT PARTNERSHIP INDIVIDUAL/SOLE PROPRIETORSHIP (ATTACH NAMES AND TITLES OF ALL PARTNERS)

CORPORATION TYPE OF CORPORATION: - STATE ORGANIZED IN: NOTE: IF INDIVIDUAL/SOLE PROPRIETOR, INDIVIDUAL’S NAME (AS OWNER) MUST APPEAR IN THE LEGAL BUSINESS NAME BLOCK ABOVE.BUSINESS TYPE: A. SALE OF COMMODITIES B. MEDICAL SERVICES C. ATTORNEY FEES D. RENTAL OF PROPERTY (REAL ESTATE & EQUIPMENT) E. OTHER (DESCRIBE IN DETAIL) UNDER THIS TIN, WHAT IS THE PRIMARY TYPE OF BUSINESS YOU PROVIDE TO THE STATE? (ENTER LETTER FROM ABOVE)

UNDER THIS TIN, WHAT OTHER TYPES OF BUSINESS MIGHT YOU PROVIDE TO THE STATE? (ENTER LETTER FROM ABOVE)

AFFIRMATION OF BIDDER: The above named bidder fully acknowledges and agrees with all of the terms and conditions contained in this Bid Form SP-26, the accompanying invitation to bid, Form SP-19, entitled Standard Bid Terms and Conditions and Contract #09PSX0347. Further, if the above named bidder is awarded a contract for the goods and/or services called for in the invitation to bid, the bidder’s signature on this Bid Form SP-26 shall mean that the bidder shall be bound by and perform fully in accordance with all of the terms and conditions set forth in the invitation to bid, Form SP-19 and Contract #09PSX0347 as if the bidder had actually executed Form SP-19 and Contract #09PSX0347 itself. WRITTEN SIGNATURE OF PERSON AUTHORIZED TO SIGN BIDS ON BEHALF OF THE ABOVE NAMED BIDDER SIGN HERE

DATE EXECUTED

TYPE OR PRINT NAME OF AUTHORIZED PERSON TITLE OF AUTHORIZED PERSON




BID NO. 09PSX0347




Page 2 of 3

Section 1 of 4 - BIDDER INFORMATION (CONTINUED)

BIDDER ADDRESS STREET CITY STATE ZIP CODE

Add Additional Business Address information on back of this form, if needed.

BIDDER E-MAIL ADDRESS

BIDDER WEB SITE

REMITTANCE INFORMATION: INDICATE BELOW THE REMITTANCE ADDRESS OF YOUR BUSINESS. SAME AS BIDDER ADDRESS ABOVE. REMIT ADDRESS STREET CITY STATE ZIP CODE

Notice: Provision pursuant to Section #35. Notice, for all communications as required by Section #35 of Contract 09PSX0347, provide the Bidder Contact Information below. BIDDER CONTACT INFORMATION: NAME (TYPE OR PRINT) BIDDER ADDRESS STREET CITY STATE ZIP CODE

Add Additional Bidder Contact & Address information on back of this form, if needed.

1ST BUSINESS PHONE: Ext. # HOME PHONE: 2ND BUSINESS PHONE: Ext. # 1ST PAGER: CELLULAR: 2ND PAGER: 1ST FAX NUMBER: TOLL FREE PHONE: 2ND FAX NUMBER: TELEX: IS YOUR BUSINESS CURRENTLY A DAS CERTIFIED SMALL BUSINESS ENTERPRISE? YES (ATTACH CERTIFICATE COPY TO BID) NO IS YOUR BUSINESS A MICROBUSINESS? YES NO IF YOU ARE A STATE EMPLOYEE, INDICATE YOUR POSITION, AGENCY & AGENCY ADDRESS.

PURCHASE ORDER DISTRIBUTION: (E-MAIL ADDRESS)

NOTE: THE E-MAIL ADDRESS INDICATED IMMEDIATELY ABOVE WILL BE USED TO FORWARD PURCHASE ORDERS TO YOUR BUSINESS.

ADD FURTHER BUSINESS ADDRESS, E-MAIL & CONTACT INFORMATION ON SEPARATE SHEET IF REQUIRED




BID NO. 09PSX0347




Page 3 of 3

Section 2 of 4 - RESIDENT BIDDERS

In accordance with C.G.S. § 4e-48, “resident bidder” means a business that submits a bid in response to an invitation to bid by a state contracting agency has paid unemployment taxes or income taxes in Connecticut during the twelve calendar months immediately preceding submission of this bid, has a business address in the state and has affirmatively claimed such status in the bid submission. The above signed bidder affirmatively claims that the bidder has paid unemployment taxes or income taxes in Connecticut during the twelve calendar months immediately preceding this bid submission.

YES NO

The above signed bidder affirmatively claims that the bidder has a business address in the State of Connecticut. YES NO

If Yes, List Connecticut Business Address: The above signed bidder affirmatively claims the status of a resident bidder.

YES NO

Section 3 of 4 - BIDDER DEBARMENT AND/OR SUSPENSION

Has the bidder, any company official, or any subcontractor to the bidder, received any notices of debarment and/or suspension from contracting with the State of Connecticut, the Federal Government or any governmental entity?

YES NO The above signed bidder further affirms and declares that neither the bidder and/or any company official nor any subcontractor to the bidder and/or any company official has received any notices of debarment and/or suspension from contracting with other states within the United States.

YES NO If the above signed bidder, any company official or any subcontractor to the bidder has received notices of debarment and/or suspension from contracting with the State of Connecticut, the Federal Government or any governmental entity, said notices must be attached to this document when submitting this proposal.

Number of notices attached

Section 4 of 4 - OTHER INFORMATION

Refer to “Guidance for Vendor Authorizations” at: http://www.das.state.ct.us/Purchase/Info/Vendor_Authorization_and_Guidance_081106.pdf Refer to “Guide to the Code of Ethics for Current or Potential State Contractors” at: http://www.ct.gov/ethics/lib/ethics/guides/contractors_guide_09_final.pdf

STANDARD BID TERMS AND CONDITIONS SP-19 Rev. 06/08 Prev. Rev. 08/07


BID NO.:





Standard Bid Terms and Conditions - Page 1 of 3

The following Terms and Conditions govern the Invitation To Bid issued by the Department of Administrative Services (DAS). Incorporated by reference into these Terms and Conditions are applicable provisions of the Connecticut General Statutes, including but not limited to, those in Title 4a, Chapter 58 and applicable provisions of the Regulations of Connecticut State Agencies, including but not limited to, those that begin with and follow Section 4a-52-1. Bidders shall comply with the statutes and regulations as they exist on the date of their bid and as they may be modified from time to time during the term of the contract, as it may be amended.

Submission of Bids 1. Bids must be submitted on forms supplied by DAS and must be submitted no later than the date and time specified in the Invitation To Bid. Telephone or facsimile bids will not be accepted in response to an Invitation To Bid. 2. Bids received after the time and date of bid opening specified in each Invitation To Bid shall not be accepted for consideration and shall be returned unopened. Bid envelopes must clearly indicate the bid number as well as the date and time of the opening of the bid. The name and address of the Bidder should appear in the upper left hand corner of the envelope. 3. Incomplete bid forms may result in the rejection of the bid. Amendments to bids received by DAS after the time specified for opening of bids shall not be considered. An original and one copy of the Price Schedule shall be returned to DAS. Bids shall be computer prepared, typewritten or handwritten in ink. Bids submitted in pencil shall be rejected. All bids shall be signed by a person duly authorized to sign bids on behalf of the bidder. Unsigned bids may be rejected. Errors, alterations or corrections on both the original and one copy of the Price Schedule to be returned must be initialed by the person signing the bid or their authorized designee. If an authorized designee initials the correction, there must be written authorization from the person signing the bid to the person initialing the erasure, alterations, or correction. Failure to do so shall result in rejection of bid for those items erased, altered or corrected and not initialed. 4. Conditional bids are subject to rejection in whole or in part. A "conditional bid" is defined as one limiting or modifying any of the terms and conditions and/or specifications of the Invitation to Bid. 5. Alternate bids will not be considered unless the Invitation To Bid specifically requests alternate bids. An alternate bid is one which is submitted in addition to and is not dependent upon the bidder’s primary response to the Invitation To Bid. 6. In the event of a discrepancy between the unit price and the extension, the unit price shall govern. Prices should be extended in decimal form, not fractions, to be net, and shall include transportation and delivery charges fully prepaid by the Contractor to the destination specified in the Invitation To Bid, and subject only to cash discount.

7. Pursuant to Section 12-412 of the Connecticut General Statutes, the State of Connecticut is exempt from the payment of excise, transportation and sales taxes imposed by the Federal Government and/or the State. Such taxes must not be included in bid prices. 8. All bids will be opened and read publicly on the date specified in the Invitation To Bid and, upon award, are subject to public inspection. 9. The Bidder fully acknowledges and agrees with all of the terms and conditions contained in this Bid Form SP-19, the accompanying Invitation To Bid, Form SP-26, and Contract #09PSX0347. Further, if the bidder is awarded a contract for the goods and/or services called for in the Invitation To Bid, the bidder’s signature on Bid Form SP-26 shall mean that the bidder shall be bound by and perform fully in accordance with all of the terms and conditions set forth in the Invitation To Bid, this Form SP-19 and Contract #09PSX0347 as if the bidder had actually executed Form SP-19 and Contract #09PSX0347 itself.

Guaranty or Surety 10. Bid and or performance bonds may be required. Bonds must meet the following requirements: Corporation - must be signed by an official of the corporation above their official title and the corporate seal must be affixed over the signature; Firm or Partnership - must be signed by all the partners and indicate they are “doing business as”; Individual - must be signed by the owner and indicated as “Owner”. The surety company executing the bond or countersigning must be licensed in Connecticut and the bond must be signed by an official of the surety company with the corporate seal affixed over their signature. Signatures of two witnesses for both the principal and the surety must appear on the bond. Power of attorney for the official signing the bond for the surety company must be submitted with the bond.

Samples

11. The quality of accepted bid samples does not supersede specifications for quality in the Invitation to Bid unless the sample is superior in quality. All deliveries shall have at least the same quality as the accepted bid sample. 12. Samples are furnished free of charge. Bidders must indicate if their return is desired, which DAS shall do provided that they are returned at Bidder’s sole cost and expense, FOB Bidder’s destination, and that they have not been made useless by testing. If they are made useless by testing, the State may dispose of the samples as it deems to be appropriate. Samples may be held for comparison with deliveries.

Award 13. Award of a contract will be made to the lowest responsible qualified bidder and shall be based on quality of the goods or services to be supplied, their conformance with specifications, delivery terms, price, administrative costs, past performance, and financial responsibility. 14. DAS may reject any bidder in default of any prior contract or guilty of misrepresentation or any bidder with a member of its firm in default or guilty of misrepresentation.



BID NO.:






15. DAS may correct inaccurate awards resulting from clerical or administrative errors. 16. Bidders have ten days after notice of award of the contract to reject the award; after ten days the contract will be binding on the Contractor. If the Contractor rejects the award within the ten day period, DAS will award the contract to the next lowest responsible qualified bidder.

Other Requirements 17. Section 4a-81 (the “Act”) of the Connecticut General Statutes requires that the Invitation to Bid of which these Terms and Conditions are a part include a notice of the consulting affidavit requirements described in the Act. Accordingly, pursuant to the Act, vendors are notified as follows: (a) No state agency shall execute a contract for the purchase of goods or services, which contract has a total value to the state of fifty thousand dollars or more in any calendar or fiscal year, unless the state agency obtains the written affidavit described in subsection (b) of this section. (b) (1) The chief official of the vendor awarded a contract described in subsection (a) of this section or the individual awarded such contract who is authorized to execute such contract, shall attest in an affidavit as to whether any consulting agreement has been entered into in connection with such contract. Such affidavit shall be required if any duties of the consultant included communications concerning business of such state agency, whether or not direct contact with a state agency, state or public official or state employee was expected or made. "Consulting agreement" means any written or oral agreement to retain the services, for a fee, of a consultant for the purposes of (A) providing counsel to a contractor, vendor, consultant or other entity seeking to conduct, or conducting, business with the State, (B) contacting, whether in writing or orally, any executive, judicial, or administrative office of the state, including any department, institution, bureau, board, commission, authority, official or employee for the purpose of solicitation, dispute resolution, introduction or requests for information or (C) any other similar activity related to such contract. “Consulting agreement” does not include any agreements entered into with a consultant who is registered under the provisions of Chapter 10 of the Connecticut General Statutes concerning the State’s Codes of Ethics, as of the date such affidavit is submitted. (2) Such affidavit shall be sworn as true to the best knowledge and belief of the person signing the certification on the affidavit and shall be subject to the penalties of false statement. (3) Such affidavit shall include the name of the consultant, the consultant's firm, the basic terms of the consulting agreement, a brief description of the services provided, and an indication as to whether the consultant is a former state employee or public official. If the consultant is a former state employee or public official, such affidavit shall indicate his or her former agency and the date such employment terminated. (4) Such affidavit shall be amended whenever the vendor awarded the contract enters into any new consulting agreement during the term of the contract. (c) If a vendor refuses to submit the affidavit required under subsection (b) of this section, then the state agency shall not award the Contract to such vendor and shall award the

contract to the next highest ranked vendor or the next lowest responsible qualified bidder or seek new bids or proposals. 18. Section 4-252 (the “Statute”) of the Connecticut General Statutes requires that the Invitation to Bid, of which these Terms and Conditions are a part, include a notice of the vendor certification requirements described in the Statute. Accordingly, pursuant to the Statute, vendors are notified as follows: (a) The terms “gift,” “quasi-public agency,” “state agency,” “large state contract,” “principals and key personnel” and “participated substantially” as used in this section shall have the meanings set forth in the Statute. (b) No state agency or quasi-public agency shall execute a large state contract unless the state agency or quasi-public agency obtains the written certifications described in this section. Each such certification shall be sworn as true to the best knowledge and belief of the person signing the certification, subject to the penalties of false statement. (c) The official of the person, firm or corporation awarded the contract, who is authorized to execute the contract, shall certify on such forms as the State shall provide: (1) That no gifts were made between the date that the state agency or quasi-public agency began planning the project, services, procurement, lease or licensing arrangement covered by the contract and the date of execution of the contract, by (A) such person, firm, corporation, (B) any principals and key personnel of the person, firm or corporation, who participated substantially in preparing the bid or proposal or the negotiation of the contract, or (C) any agent of such person, firm, corporation or principals and key personnel, who participated substantially in preparing the bid or proposal or the negotiation of the contract, to (i) any public official or state employee of the state agency or quasi-public agency soliciting bids or proposals for the contract, who participated substantially in the preparation of the bid solicitation or request for proposals for the contract or the negotiation or award of the contract, or (ii) any public official or state employee of any other state agency, who has supervisory or appointing authority over such state agency or quasi-public agency; (2) That no such principals and key personnel of the person, firm or corporation, or agent of such person, firm or corporation or principals and key personnel, knows of any action by the person, firm or corporation to circumvent such prohibition on gifts by providing for any other principals and key personnel, official, employee or agent of the person, firm or corporation to provide a gift to any such public official or state employee; and (3) That the person, firm or corporation made the bid or proposal without fraud or collusion with any person. (d) Any bidder or proposer that does not make the certifications required under subsection (c) of this section shall be disqualified and the state agency or quasi-public agency shall award the contract to the next highest ranked proposer or the next lowest responsible qualified bidder or seek new bids or proposals. (e) The date that the state agency or quasi-public agency began planning the project, services, procurement, lease or licensing arrangement to be covered by the contract is 30 October 2009. 19. The existence of the contract shall be determined in accordance with the requirements set forth above. However, the award of the contract is not an order to ship. Contractors may



BID NO.:






not begin to perform under the awarded contract until the Contractor and the State have executed the contract and thereafter the Contractor receives a written purchase order from an appropriate State entity.

20. With regard to a State contract as defined in Section 9-612 of the Connecticut General Statutes having a value in a calendar year of $50,000 or more or a combination or series of such agreements or contracts having a value of $100,000 or more, the authorized signatory to this submission in response to the State's solicitation expressly acknowledges receipt of the State Elections Enforcement Commission's notice advising prospective state contractors of state campaign contribution and solicitation prohibitions, and will inform its principals of the contents of the notice. See Contract Exhibit C, SEEC Form 11.

21. Public Act 07-142 and Public Act 07-245 have amended the nondiscrimination provisions of the Connecticut General Statutes to add civil unions to the existing protected classes and to require State contractors to adopt policies in support of the new statutes by means of a resolution. Accordingly, attached as Form NDC is a form certification that the successful contractor must deliver executed at the time that it executes the Contract. The execution and submittal of this certificate is a condition precedent to the State’s executing the Contract, unless the contractor is exempt from this statutory requirement, in which case the contractor must obtain a written waiver from the State’s Commission on Human Rights and Opportunities.

EMPLOYMENT INFORMATION FORM (DAS-45) REV 2/98

STATE OF CONNECTICUT COMMISSION ON HUMAN RIGHTS AND OPPORTUNITIES (CHRO)

WORKPLACE ANALYSIS AFFIRMATIVE ACTION REPORT EMPLOYMENT INFORMATION FORM

Bid Number: 09PSX0347

Company Name Street Address City State

Contact Person Phone Number Date

Report all permanent full-time or part-time employees, including apprentice and on-the-job trainees. Enter the number on all lines and in all columns. JOB CATEGORY A

OVERALL TOTALS (Sum of all columns,

A-F Male & Female

B WHITE

(NOT OF HISPANIC ORIGIN)

C BLACK

(NOT OF HISPANIC ORIGIN)

D HISPANIC

E ASIAN / PACIFIC

ISLANDER

F AMERICAN INDIAN OR

ALASKAN NATIVE

Male Female Male Female Male Female Male Female Male Female

Officials/Managers

Professionals

Technicians

Sales Workers

Office/Clerical

Craft Workers (Skilled)

Operatives(Semi-skilled)

Laborers (Unskilled)

Service Workers

TOTALS ABOVE Do you use minority businesses as subcontractors or suppliers? Yes No

Explain:

If CT based, do you post all employment openings with the State of Connecticut Employment Service? Yes No

Explain:

Do you use an Affirmative Action Plan? Yes No Explain:

Describe your recruitment, hiring, training and promotion anti-discrimination practices.

Contract NContract S

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OSHA COMPLIANCE SP-12 NEW 11/97 STATE OF CONNECTICUT

Certificate of Compliance with


Connecticut General Statute Section 31 - 57b I hereby certify that all of the statements herein contained below have been examined by me, and to the best of my knowledge and belief are true and correct.

The __________________________________________________________________ HAS / HAS NOT

Company Name (Cross out Non-applicable) been cited for three (3) or more willful or serious or serious violations of any Occupational Safety and Health Act (OSHA) or of any standard, order or regulation promulgated pursuant to such act, during the three year period preceding the bid, provided such violations were cited in accordance with the provisions of any State Occupational Safety and Health Act of 1970, and not abated within the time fixed by the citation and such citation has not been set aside following appeal to the appropriate agency of court having jurisdiction or HAS / HAS NOT (Cross out Non-applicable) received one or more criminal convictions related to the injury or death of any employee in the three-year period preceding the bid. The list of violations (if applicable) is attached.

______________________________________________________ (Name of Firm, Organization or Corporation) Signed: ______________________________________________________ Written Signature: ______________________________________________________ Name Typed: (Corporation Seal) Title: ______________________________________________________ (Title of Above Person, typed) Dated: ________________________

State of ) County of ) ss: A.D., 20_________ ) Sworn to and personally appeared before me for the above, ________________________________________________, (Name of Firm, Organization, Corporation) Signer and Sealer of the foregoing instrument of and acknowledged the same to be the free act and deed of _______________________________________________, and his/her free act and deed as (Name of Person appearing in front of Notary or Clerk) _______________________________________________. (Title of Person appearing in front of Notary or Clerk) My Commission Expires: _______________________________________________ (Notary Public) (Seal)

VENDOR AUTHORIZATION GUIDELINES SP-28 Rev. 05/07 Prev Rev. NEW 3/06


BID NO.:

09PSX0347

Aimee Cunningham Contract Specialist




Vendor Authorization Guidelines- Page 1 of 2

All contracts must include appropriate vendor documentation that does the following three things: A. Authorizes the vendor to enter into contracts, B. Authorizes a particular officer to execute contracts on behalf of the vendor and C. Evidences that the officer signing in fact holds his/her office.

CORPORATIONS - Appropriate vendor documentation usually involves a certificate from the Secretary or other appropriate officer setting forth a copy of a board resolution. Sometimes this is not possible, in which case the vendor should observe the following:

1) In lieu of the secretary’s certificate, the vendors must submit: a) a current certified copy of the applicable section of the corporation’s bylaws which authorizes the execution of

contracts by the signing person and b) a current certification that the officer signing the assignment agreement in fact holds that office.

2) In lieu of the certified resolution or bylaws, the vendor must include a certified copy of the corporate minutes of their

respective boards of directors, which must specifically authorize the person signing the assignment agreement to execute it.

NOTE: If the bylaws or resolutions cannot be found, a formal legal opinion must be obtained attesting to:

a. the authority of the company and b. the officer's ability to bind the company

to enter into a contract.

LIMITED LIABILITY COMPANIES (LLC’S) – LLC’s that do not have boards of directors, must submit the following: 1) a document indicating unanimous consent from all members or managers or 2) a certified copy of all of those relevant portions of their management agreement or operations agreement that identify

which members or managers have the authority to bind the LLC in contracts. The certification must also show that the signing party is in fact a manager/member or that a manager/member has duly (in accordance with the management agreement or operations agreement) delegated signatory authority to the signing person.

If the company can’t find the management agreement or operations agreement , a formal legal opinion must be obtained attesting to:

a. the authority of the company and b. the signing party’s ability to bind the company

to enter into a contract.

VENDOR AUTHORIZATION GUIDELINES SP-28 Rev. 05/07 Prev Rev. NEW 3/06


BID NO.:

09PSX0347

Aimee Cunningham Contract Specialist




Vendor Authorization Guidelines- Page 2 of 2

PARTNERSHIPS – Partnerships, like LLC’s, do not have boards of directors. Generally, any general partner can bind the partnership. However, it is prudent to make every effort to obtain a partnership authorization that includes some evidence of a partner's authority to bind the partnership. This can include partnership resolutions that read very much like a corporation’s resolutions or a copy of the partnership agreement (or all relevant sections) that address the authority of partners to bind the partnership, again taking into account any limitations, or a consent from the appropriate partners. The partnership agreement governs in the same way as the LLC’s management or operations agreement. SOLE PROPRIETORS - Sole Proprietors do not need to submit any documentation with regards to vendor authorization or certification. Sole Proprietors must submit a letter on company letterhead stating: 1) that the company holds Sole Proprietor status, 2) the name(s) of those authorized to execute contracts on behalf of the company and 3) the signature of Sole Proprietor. NOTE: You may review and/or download the Vendor Authorization Guidelines and Samples from the DAS/Procurement website http://www.das.state.ct.us/Purchase/New_PurchHome/Busopp.asp. Scroll down until you see the heading “Vendor” on the far right side of the screen. Then click on “Vendor Authorization Guidelines and Samples”.


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BIDDER QUALIFICATIONS SP-14 Rev. 11/07 Prev Rev. NEW 11/97 Page 1 of 2

STATE OF CONNECTICUT BIDDER’S STATEMENT OF QUALIFICATIONS


THIS FORM WILL BE USED IN ASSESSING A BIDDER’S QUALIFICATIONS AND TO DETERMINE IF THE BID SUBMITTED IS FROM A RESPONSIBLE BIDDER. STATE LAW DESIGNATES THAT CONTRACTS BE AWARDED TO THE LOWEST RESPONSIBLE QUALIFIED BIDDER. FACTORS SUCH AS PAST PERFORMANCE, INTEGRITY OF THE BIDDER, CONFORMITY TO THE SPECIFICATIONS, ETC. WILL BE USED IN EVALUATING BIDS. ATTACH ADDITIONAL SHEETS IF NECESSARY COMPANY NAME: & ADDRESS:

NUMBER OF YEARS COMPANY HAS BEEN ENGAGED IN BUSINESS UNDER THIS NAME: __________YEARS

LIST ANY CONTRACT AWARDS TO YOUR COMPANY BY THE STATE OF CONNECTICUT WITHIN THE LAST THREE (3) YEARS, THAT YOU ACTUALLY PERFORMED SERVICE AGAINST. INDICATE WHICH STATE AGENCY, AND PROVIDE CONTRACT NAME AND NUMBER, AND THE NAME AND TELEPHONE NUMBER OF THE PURCHASING AGENT ADMINISTERING THE CONTRACT. CONTRACT NO. CONTRACT NAME STATE AGENCY PURCHASING AGENT TEL. NO.

______________ ________________________ _____________________ ______________________ _______________ ______________ ________________________ _____________________ ______________________ _______________ ______________ ________________________ _____________________ ______________________ _______________

LIST ANY CONTRACT AWARDS TO YOUR COMPANY BY THE STATE OF CONNECTICUT WITHIN THE LAST THREE (3) YEARS. INDICATE WHICH STATE AGENCY, AND PROVIDE CONTRACT NAME AND NUMBER, AND THE NAME AND TELEPHONE NUMBER OF THE PURCHASING AGENT ADMINISTERING THE CONTRACT. CONTRACT NO. CONTRACT NAME STATE AGENCY PURCHASING AGENT TEL. NO.

______________ ________________________ _____________________ ______________________ _______________ ______________ ________________________ _____________________ ______________________ _______________ ______________ ________________________ _____________________ ______________________ _______________ ______________ ________________________ _____________________ ______________________ _______________ LIST OTHER NAMES YOUR COMPANY GOES BY: _____________________________________________________________________

LIST PREVIOUS COMPANY NAME (S) ______________________________________________________________________________

LIST AT LEAST THREE COMPLETED PROJECTS SIMILAR IN NATURE TO THIS INVITATION FOR BIDS WHICH DEMONSTRATES YOUR COMPANY’S ABILITY TO PERFORM THE REQUIRED SERVICES. Company Name and Address Telephone No.: Dollar Value:

1. ______________________________________________________ _____________________ ______________________

______________________________________________________ _____________________ ______________________

2. ______________________________________________________ _____________________ ______________________

______________________________________________________ _____________________ ______________________

3. ______________________________________________________ _____________________ ______________________

______________________________________________________ _____________________ ______________________

BIDDER QUALIFICATIONS SP-14 Rev. 11/07 Prev Rev. NEW 11/97 Page 2 of 2

STATE OF CONNECTICUT BIDDER’S STATEMENT OF QUALIFICATIONS


COMPANY NAME: SIZE OF COMPANY OR CORPORATION:

NUMBER OF EMPLOYEES:

FULL TIME _______________________

PART TIME _______________________

COMPANY VALUE:

EQUIPMENT ASSETS ________________

TOTAL ASSETS ___________________

IS YOUR COMPANY REGISTERED WITH THE OFFICE OF THE CONNECTICUT SECRETARY OF STATE? YES NO REGISTRATION DATE, IF AVAILABLE: ____________________________ IF REQUESTED, WOULD YOUR COMPANY PROVIDE A “GOOD STANDING” CERTIFICATE ISSUED BY THE CONNECTICUT SECRETARY OF STATE’S OFFICE? YES NO LIST OF EQUIPMENT TO BE USED FOR THIS SERVICE (INCLUDE MODEL, YEAR & MANUFACTURER): MODEL YEAR MANUFACTURER ___________________________ _____________ __________________________________________ ___________________________ _____________ __________________________________________ ___________________________ _____________ __________________________________________ ___________________________ _____________ __________________________________________ (Attach additional sheets if necessary) LIST ANY RELEVANT CERTIFICATIONS, LICENSES, REGISTRATIONS, ETC. WHICH QUALIFY YOUR COMPANY TO MEET THE REQUIREMENTS

OF THIS BID.

(Attach additional sheets if necessary) LIST ANY CRIMINAL CONVICTIONS, GUILTY PLEAS OR NOLO CONTENDERES AGAINST YOUR COMPANY AND ANY OF YOUR COMPANY’S OFFICERS, PRINCIPAL SHAREHOLDERS, DIRECTORS, PARTNERS, LLC MEMBERS AND LLC MANAGERS.

(Attach additional sheets if necessary) LIST ANY ADMINISTRATIVE ACTIONS EITHER PENDING REVIEW BY THE STATE OR DETERMINATIONS THAT THE STATE HAS MADE REGARDING YOUR COMPANY OR ANY OF YOUR COMPANY’S OFFICERS, PRINCIPAL SHAREHOLDERS, DIRECTORS, PARTNERS, LLC MEMBERS OR LLC MANAGERS. THIS WOULD INCLUDE COURT JUDGEMENTS, ACTIONS, SUITS, CLAIMS, DEMANDS, INVESTIGATIONS AND LEGAL, ADMINISTRATIVE OR ARBITRATION PROCEEDINGS PENDING IN ANY FORUM. INCLUDE A LISTING OF OSHA VIOLATIONS AND ANY ACTIONS OR ORDERS PENDING OR RESOLVED WITH ANY STATE AGENCY SUCH AS THE DEPARTMENT OF CONSUMER PROTECTION, THE DEPARTMENT OF ENVIRONMENTAL PROTECTION, ETC. DETAIL THIS INFORMATION ON A SEPARATE SHEET OF PAPER. SUCH INFORMATION SHOULD BE FOR THE LAST THREE (3) YEARS. ________________________________________________________________________________________________________________________

(Attach additional sheets if necessary)

I HEREBY CERTIFY UNDER PENALTY OF FALSE STATEMENT THAT ALL THE INFORMATION SUPPLIED IS COMPLETE AND TRUE.

________________________________________________________ ___________________________ SIGNATURE DATE _______________________________________________________________________ TITLE

ITB Template SP-22 New 02/08 Page 1 OF 10

INVITATION TO BID

Custodial and Related Services for the Military’s AVCRAD Unit at Groton/New London Airport in Groton, CT

Contract Specialist: Aimee Cunningham

Date Issued: December 3, 2009

Due Date: December 16, 2009

Department of Administrative Services

State of Connecticut

ITB Template SP-22 Rev. 08/09 Prev. Rev. 02/08 Page 2 OF 10

State of Connecticut

Department of Administrative Services

Announcement of Invitation to Bid to provide

Custodial and Related Services for the Military’s AVCRAD Unit at Groton/New London Airport in Groton, CT

Date: December 3, 2009

Bid No. 09PSX0347

Pursuant to the provisions of Section 4a-57 of the General Statutes of Connecticut as amended, sealed bids will

be received by Procurement Services for the State of Connecticut, at the address provided in this Invitation to Bid

(“Bid”) for furnishing the commodities and/or services herein listed.

The Department of Administrative Services welcomes the opportunity to work with our customers and suppliers

to provide Custodial Services for the Military Department at 139 Tower Avenue, Groton, CT as outlined

throughout this Bid document.

We invite you to be part of this effort.


TABLE OF CONTENTS

OVERVIEW ____________________________________________________________________ 4

SCOPE _________________________________________________________________________ 5

BID / CONTRACT REQUIREMENTS ______________________________________________ 6

INDEX OF ABBREVIATIONS/DEFINITIONS AND OTHER RELATED COMMENTS ___ 9

CONTRACT DOCUMENT _______________________________________________________ 10


Invitation to Bid

Custodial and Related Services for the Military’s AVCRAD Unit at Groton/New London Airport in Groton, CT Overview

The State of Connecticut Military Department is seeking custodial services for its Groton/New London Airport location. The previous contract for this site was 05PSX0381. There is a mandatory site visit requirement for this location and basis of award includes CGS 17b-656 Preference Statute. Contractors are strongly encouraged to assess the square footage of the facility during the pre-bid meeting. Mandatory Site Visit/Meeting: December 10, 2009 at 10:00 a.m. Questions Due: December 11, 2009 at noon (in writing) Bid Due: December 16, 2009 at 2:00 p.m.


Scope

The State of Connecticut Military Department of Agriculture is seeking custodial and related services for its Groton location. Please see detailed specifications for more information. Contract shall be in place commencing 1/1/10 – 12/31/14

Preference Statute (C.G.S. 17b-656) Requirement


Bid / Contract Requirements

I. Mandatory Pre-Bid meeting

This solicitation contains a mandatory pre-proposal meeting requirement. Proposers who are interested in responding to this Bid must attend the meeting at the specified date/location listed below: Pre-Meeting Requirements Mandatory Site Visit and Conference Military Department, AVCRAD Unit at the Groton/New London Airport 139 Tower Avenue Groton, CT 06340-5300 December 10, 2009 10:00 a.m. IMPORTANT – NOTE THE FOLLOWING: Bid Questions Due Date: December 11 by noon Use 09PSX0347 in the Subject line via email E-mail: [email protected] Bid Answers to be posted via on-line Addendum (ALL ADDENDUMS MUST BE SIGNED AND RETURNED WITH BID) Late arrivals will not be permitted. Late arrivals are defined as 15 minutes past the time stated above. This meeting is intended to review the RFP requirements and answer any questions that interested proposers may have about this RFP. Failure to attend this meeting will result in the rejection of your proposal.

II. Quantities and/or Usages

These are estimated quantities and/or usages only and in no way represent a commitment and/or intent to purchase. Actual quantities may vary and will be identified on individual purchase orders issued by the requesting state entity.

III. Contract Separately / Additional Savings Opportunities

The State reserves the right to either seek additional discounts from the contractor(s) or to contract separately for a single purchase, if in the judgment of DAS/Procurement Services, the quantity required is sufficiently large, to enable the State to realize a cost savings, over and above the published contract prices, whether or not such a savings actually occurs.

IV. Brand Name Specifications and/or References

The use of the name of a manufacturer or of any particular make, model or brand in describing an item does not restrict bidders to that manufacturer or specific article unless limited by the term "no substitute". However, the article being offered must be of such character and quality so that it will


serve the purpose for which it is to be used equally as well as that specified, and the bidder shall warrant to the State that it is fit for that purpose. Bids on comparable items must clearly state the exact article being offered including any and all applicable options and the bidder shall furnish such other information concerning the article being offered as will be helpful in evaluating its acceptability for the purpose intended. If the bidder does not indicate that the article offered is other than as specified, it will be understood that the bidder is offering the article exactly as specified. Bidders must submit complete documentation on the specifications and quality levels of the proposed products. Bids submitted that do not contain this documentation are subject to rejection.

V. Contract Award – (Preference Statute Requirement Applies see below) for complete description

The State reserves the right to award this Contract in a manner deemed to be in the best interest of the State and may include, but not be limited to: A. by item, group of items, or in it’s entirety B. geographic location to adequately service the entire State of Connecticut in the best possible

manner C. Multiple Contractor Award

PREFERENCE STATUTE REQUIREMENT IS AS FOLLOWS:

This bid is subject to Connecticut Community Providers Association (CCPA) participation per CT State Statue 17b-656. In the event CCPA bid response meets or exceeds the current DAS Procurement Services fair market value policy as well as meeting all other requirements, an award will be granted to CCPA. The formula utilized in facilitating this policy is as follows and will be used on Item #1:

1. High and low bids are removed. 2. Remaining bids are totaled, divided by the number of bids totaled equaling fair market value. 3. 5 % is added to the fair market value. 4. CCPA bid is considered if the prices submitted are deemed equal to or less than the fair

market value plus 5 %. 5. If CCPA exceeds the fair market determination, all remaining bids are reviewed to determine

the award.

VI. Micro Business Preference This contract shall be awarded to the lowest responsible qualified bidder. The qualities of articles to be supplied, their conformity with the specifications, their suitability to the requirements of the state government and the delivery terms will be taken into consideration, and the life-cycle costs and trade-in or resale value of the articles may be considered where it appears to be in the best interest of the state. In determining the lowest responsible qualified bidder, a price preference of up to ten percent (10%) may be given for the purchase of the goods or services from micro businesses. Micro business means a business with gross revenues not exceeding three million dollars ($3,000,000) in the most recently completed fiscal year. To be considered for this ten percent (10%) price preference, bidders shall provide a copy of their Federal Internal Revenue tax return form, with their bid, for the most recent fiscal year, confirming their gross revenues of less than three million dollars ($3,000,000). Failure to provide such tax return with the bid shall deny bidder consideration for price preference.


VII. Bid Opening

Bidders are encouraged to attend the public bid opening of this bid, on the date and time specified in the bid documents. If a bidder is unable to attend the bid opening and wishes to have the results of the bid, bidders may schedule an appointment to review the bid documents. Due to the numerous bids issued, bid results cannot be read over the telephone.


Index of Abbreviations/Definitions and Other Related Comments

DAS Department of Administrative Services

FOIA Freedom of Information Act

ITB Invitation to Bid


CONTRACT

CONTRACT 09PSX0347

Between

THE STATE OF CONNECTICUT

Acting by its

DEPARTMENT OF ADMINISTRATIVE SERVICES

AND

Awarded Contractor

FOR THE PURCHASE AND SALE OF CUSTODIAL AND RELATED CLEANING SERVICES FOR THE STATE OF CONNECTICUT'S

MILITARY'S AVCRAD UNIT AT GROTON/NEW LONDON AIRPORT IN GROTON, CT

Contract # 09PSX0347 SP Contract Rev. 7/09 – Prev. Rev. 6/09

Contract Table of Contents

1. Definitions 2. Term of Contract; Contract Extension 3. Description of Goods and Services 4. Price Schedule, Payment Terms and Billing 5. Rejected Items; Abandonment 6. Order and Delivery 7. Contract Amendments 8. Assignment 9. Termination, Cancellation and Expiration 10. Cost Modifications 11. Breach 12. Waiver 13. Open Market Purchases 14. Purchase Orders 15. Indemnification 16. Forum and Choice of Law 17. Contractor Guaranties 18. Implied Warranties 19. Goods, Standards and Appurtenances 20. Delivery 21. Goods Inspection 22. Setoff 23. Force Majeure 24. Advertising 25. Americans

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