John Messner, Ph.D.

Associate Professor of Architectural Engineering

Director, Computer Integrated Construction Research Program

Penn State

BIM Planning for Facility Owners

© 2012

The Associated General Contractors of America (AGC) is a

Registered Provider with The American Institute of Architects

Continuing Education Systems. Credit earned on completion of

this program will be reported to CES Records for AIA members.

Certificates of Completion are available on request.

This program is registered with the AIA/CES for continuing

professional education. As such it does not include content that

may be deemed or construed to be an approval or endorsement

by the AIA of any material of construction or any method or

manner of handling, using, distributing, or dealing in any material

or product. Questions related to specific materials, methods, and

services will be addressed at the conclusion of this presentation.

Course Description

The presentation introduces the “BIM Planning Guide for Facility Owners” which

contains the elements and steps for planning the integration of BIM within an

Owner Organization. The Guide contains structured methods for planning BIM

implementation within an owner which have been developed through a research

project at Penn State. The planning procedures include:

• A strategic planning procedure for BIM within an organization;

• An organizational execution planning procedure for BIM; and

• A project procurement planning procedure.

Within the Guide, common BIM planning elements are defined which include

objectives, BIM Uses, process, information, infrastructure and personnel.

Learning Objectives At the end of this presentation, attendees will be able to:

Attendees will be able to implement a method for creating an owner

organizational strategic plan.

Attendees will be able to implement a method for creating a detailed

owner organizational BIM execution plan.

Attendees will be able to implement a method for developing an

owner project execution planning template and procurement

language.

Attendees will be able to identify necessary BIM planning elements.

John Messner, Ph.D.

Associate Professor of Architectural Engineering

Director, Computer Integrated Construction Research Program

Penn State

BIM Planning for Facility Owners

© 2012

Déjà Vu

BIM Project Execution Planning Procedure

“Begin with the end in mind.”

Identifying Goals and Uses

Design BIM Project Execution Process

Develop Information Exchanges

Supporting Infrastructure

The Challenge

From Project to Organization

TYPICAL ORGANIZATIONAL BIM INTEGRATION PROGRESSION RECOMMENDED ORGANIZATIONAL BIM INTEGRATION PROGRESSION

BIM PLANNING ELEMENTS

Infrastructure

The Information Needed About the Facility

Process

Strategy

Uses

The Purpose of BIM Implementation

Information

The Specific Method of Implementing BIM

The Means of BIM Implementation

The Infrastructure Needs to Implement BIM

Mission – Vision – Goals - Objectives

Generating – Processing – Communicating – Executing – Managing

Current – Target – Transition

Model Element Breakdown – Level of Development – Facility Data

Personnel The Affects of BIM on Personnel

Roles & Responsibilities – Hierarchy – Education – Training – Change Readiness

Software – Hardware – Workspace

BIM PLANNING PROCEDURES

ORGANIZATIONAL BIM STRATEGIC PLANNING PROCEDURE

Evaluate the organization to determine areas of focus for future BIM implementation

Align

Advance

Assess

Determine the degree to which the organization will implement

BIM

Define transition process for the integration of BIM into

organizational business practices

Current Target Transition

0

1

3

0

3

1

0

0

0

2

2

4

3

3

2

2

2

2

Extensive use of BIM with limited sharing between

parties T

No external project BIM Processes

Documented

Integrated High Level BIM Process

Documented

Integrated High level

organizational Process

documented

No internal organizational BIM Processes Documented

T

T

Record (As-Built) BIM

model received by operations

Record BIM data imported or

referenced for operational uses

T

Established Basic

Organizational Goals

Established Basic BIM Objectives

Full Support for BIM

Implementation with Some

Resource Commitment

Executive Level BIM Support

Champion with limit time

commitment

Multiple BIM Champions with Each

Working Group

BIM Committee is formalized but not

inclusive of all operating units

T

T

T

T

T

Limited Support for

feasibility study

No BIM Planning

Committee established

No Organizational

Mission or Goals

No BIM Vision or Objectives

Defined

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Basic BIM Vision is Establish

No Management

Support

No BIM Champion

BIM Champion identified but limited time

committed to BIM initiative

BIM Champion with Adequate

Time Commitment

Small Ad-hoc Committee with

only those interested in BIM

Multi-disciplinary BIM Planning Committee

established with members from all

operative units

BIM Vision address mission,

strategy, and culture

No BIM Uses for Projects identified

No BIM Uses for Projects identified

Minimal Owner Requirements

for BIM

Extensive use of BIM with sharing between parties

within project phase

No BIM Uses for Operations

identified

BIM data manually maintained for

operational uses

BIM data is directly integrated with operational

systems

High-level BIM Process

Documented for Each Party

Detailed BIM Process

Documented for Primary BIM Uses

High-Level BIM Process

Documented for each operating

unit

Detailed BIM Process Document

for primary organizational

Uses

C

C

T

T

Organizational BIM Assessment Profile

Strategy

Level of Maturity Totals Current Target Possible

Vision and Objectives

Management Support

BIM Champion

5

Uses Project Uses

Operational Uses

Project Process

Operation Processes

Information Information Needs

Infrastructure

Personnel

Hierarchy

Responsibilities

Education

Training

Change Readiness

Planning Team

5

5

5

3 1 2 5 4 0

3 1 2 5 4 0

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Current Target Possible

5

5

5

5

Current Target Possible

5

5

Current Target Possible

1 3

0 2

BIM Objectives are specific, measurable, attainable, relevant,

and timely

Full support for BIM Implementation with Appropriate Resource

Commitment

Vision and Objectives are regularly revisited,

maintained and updated (as necessary)

Limited support for continuing efforts with a

limited budget

Full Support of continuing

efforts

Executive-level BIM Champion working

closely with Working Group Champion

Planning Committee includes members for

all level of the organization including

executives

BIM Planning Decisions are

integrated with organizational

Strategic Planning

Open sharing of BIM Data across all parties and project phases

BIM data maintained with operational

systems in Real-time

Detailed BIM Process

Documented for all BIM Uses

Detailed BIM Process

Documented and Regularly

Maintained and Updated

Detailed BIM Process

Documented for all BIM Uses

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Detailed BIM Process

Documented and Regularly

Maintained and Updated

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Non-Existent Initial Defined Managed Quantitatively Optimizing

3 1 2 5 4 0 Non-Existent Initial Defined Managed Quantitatively Optimizing

Process Current Target Possible 3 1 2 5 4 0 Initial Quantitatively Optimizing Non-Existent Defined Managed

Basic Organizational

Mission Established

Organization Mission address

purpose, services, values at minimum

Mission and Goals 5 Goals are specific,

measurable, attainable, relevant,

and timely

Mission and Goals are regularly revisited,

maintained and updated (as necessary)

C

C

C

C

C

C

C

C

C

C

Planning Element DescriptionCurrent

Level

Target

Level

Total

Possible

Strategy

the Mission, Vision, Goals, and Objectives, along

with management support, BIM Champions, and

BIM Planning Committee.

0

Non-Existent

1

Initial

2

Managed

3

Defined

4

Quantitatively

Managed

5

Optimizing10 20 25

Organizational

Mission and Goals

A mission is the fundamental purpose for existence of

an organization.

Goals are specific aims which the organization wishes

to accomplish.

No Organizational

Mission or Goals

Basic Organizational

Mission Established

Established Basic

Organizational Goals

Organization Mission

address purpose,

services, values at

minimum

Goals are specific,

measurable, attainable,

relevant, and timely

Mission and Goals are

regularly revisited,

maintained and updated

(as necessary)

2 4 5

BIM Vision and

Objectives

A vision is a picture of what an organization is striving

to become

Objectives are specific tasks or steps that when

accomplished move the organization toward their goals

No BIM Vision or

Objectives Defined

Basic BIM Vision is

Establish

Established Basic BIM

Objectives

BIM Vision address

mission, strategy, and

culture

BIM Objectives are

specific, measurable,

attainable, relevant, and

timely

Vision and Objectives

are regularly revisited,

maintained and updated

(as necessary)

2 4 5

Management

Support

To what level does management support the BIM

Planning ProcessNo Management

SupportLimited Support for

feasibility study

Full Support for BIM

Implementation with

Some Resource

Commitment

Full support for BIM

Implementation with

Appropriate Resource

Commitment

Limited support for

continuing efforts with a

limited budget

Full Support of

continuing efforts2 4 5

BIM Champion

A BIM Champion is a person who is technically skilled

and motivated to guide an organization to improve their

processes by pushing adoption, managing resistance to

change and ensuring implementation of BIM

No BIM Champion

BIM Champion identified

but limited time

committed to BIM

initiative

BIM Champion with

Adequate Time

Commitment

Multiple BIM Champions

with Each Working

Group

Executive Level BIM

Support Champion with

limit time commitment

Executive-level BIM

Champion working

closely with Working

Group Champion

2 4 5

BIM Planning

Committee

The how does the organizational BIM planning team

mature? No BIM Planning

Committee established

Small Ad-hoc

Committee with only

those interested in BIM

BIM Committee is

formalized but not

inclusive of all operating

units

Multi-disciplinary BIM

Planning Committee

established with

members from all

operative units

Planning Committee

includes members for all

level of the organization

including executives

BIM Planning Decisions

are integrated with

organizational Strategic

Planning

2 4 5

BIM Uses The specific methods of implementing BIM0

Non-Existent

1

Initial

2

Managed

3

Defined

4

Quantitatively

Managed

5

Optimizing4 8 10

Project Uses The specific methods of implementing BIM on projectsNo BIM Uses for

Projects identified

Teams using BIM

without requirement

Minimal Owner

Requirements for BIM

Extensive use of BIM

with limited sharing

between parties

Extensive use of BIM

with sharing between

parties within project

phase

Open sharing of BIM

Data across all parties

and project phases

2 4 5

Operational UsesThe specific methods of implementing BIM within the

organization

No BIM Uses for

Operations identified

Record (As-Built) BIM

model received by

operational

Record BIM data

imported or referenced

for operational uses

BIM data manually

maintained for

operational uses

BIM data is directly

integrated with

operational systems

BIM data maintained

with operational

systems in Real-time

2 4 5

ProcessThe means by which the BIM Uses are

accomplished

0

Non-Existent

1

Initial

2

Managed

3

Defined

4

Quantitatively

Managed

5

Optimizing4 8 10

Project Processes The documentation of External Project BIM ProcessesNo external project BIM

Processes Documented

High-level BIM Process

Documented for Each

Party

Integrated High Level

BIM Process

Documented

Detailed BIM Process

Documented for Primary

BIM Uses

Detailed BIM Process

Documented for all BIM

Uses

Detailed BIM Process

Documented and

Regularly Maintained

and Updated

2 4 5

Organizational

Processes

The documentation of Internal Organizational BIM

Processes

No internal

organizational BIM

Processes Documented

High-Level BIM Process

Documented for each

operating unit

Integrated High level

organizational Process

documented

Detailed BIM Process

Document for primary

organizational Uses

Detailed BIM Process

Documented for all BIM

Uses

Detailed BIM Process

Documented and

Regularly Maintained

and Updated

2 4 5

Planning Element DescriptionCurrent

Level

Target

Level

Total

Possible

InformationInformation Needs refer to Model Level of

Development and Facility Data requirements

0

Non-Existent

1

Initial

2

Managed

3

Defined

4

Quantitatively

Managed

5

Optimizing6 12 15

Model Element

Breakdown (MEB)

Model Element Breakdown Structure are identifiers

assigned to each physical or functional element in the

breakdown of the facility model.

No consistent

Organizational Model

Element Breakdown

Organizational Model

Element Breakdown

defined but not uniform

within entire

organization

Organizational Model

Element Breakdown is

uniform within the

organization

Organizational Model

Element Breakdown

aligned with industry

standards

Organizational Model

Element Breakdown

updated along with

industry standards

Organizational

modifications to industry

standard model element

breakdown are balloted

for inclusion in industry

standards

2 4 5

Level of Development

(LOD)

The Level of Development (LOD) describes the level of

completeness to which a Model Element developed

No consistent Level of

Development

LOD defined but not

standardized witin the

entire organization

LOD standardized within

the organization

Organizational LOD

standards aligned with

industry standards

Model View Definitions

& Information Delivery

Manuals are used to

define Level of

Development

Organizational

modification to MVDs

and IDMs are balloted

for inclusion in industry

standards

2 4 5

Facility Data

Facility Data is non-graphical information that can be

attached to objects within the Model that defines

various characteristics of the object

No consistent facility

data requirement

Facility Data defined but

not internally

standardized

Facility data defined

and standardized within

the organization

Organizational Facility

Data attributes aligned

with industry standards

Facility data attributes

aligned with open

standards

Facility data attributes

updated with open

standards

2 4 5

Infrastructure

Technological and physical systems needed for

the operation of BIM with the organization. 0

Non-Existent

1

Initial

2

Managed

3

Defined

4

Quantitatively

Managed

5

Optimizing6 12 15

Softwarethe programs and other operating information used by a

computer to implement BIMNo BIM Software

Software capable of

accepting BIM data

Facility data defined

and standardized within

the organization

Advanced BIM software

systems

All software systems

available to all personnel

Program established for

continous updating of

BIM software systems

2 4 5

Hardwarephysical interconnections and devices required to store

and execute (or run) BIM software

No Hardware capable of

running BIM software

Some hardware capable

of running basic BIM

software

Facility data defined

and standardized within

the organization

Some advanced

hardware systems with

the organzation

All organization

hardware is capable of

running advanced BIM

Software

Program established for

continous updating of

BIM hardware systems

2 4 5

Physical SpacesFunctional areas within a facility used to properly

implement BIM within the organizationNo dedicated BIM space

Single workstation for

viewing BIM data

Facility data defined

and standardized within

the organization

BIM room for

collaborating with large

screen viewing

capability

Multiple collaborative

workspaces within

regular workspace

Program established for

continous updating of

BIM spaces

2 4 5

Personnel Human resources of an organization0

Non-Existent

1

Initial

2

Managed

3

Defined

4

Quantitatively

Managed

5

Optimizing10 20 25

Roles and

Responsibilities

Roles are the primary function assumed by a person

within the organization and Responsiblities are the

tasks or obligations that one is required to do as part of

that role.

No roles and

responsibilities

documented

BIM is the responsibility

of the BIM Champion

BIM is the responsibility

of the interdisciplinary

BIM Group

BIM responsibility lies

with each operating unit

BIM responsibility lies

with each person

BIM Responsiblities are

regularly reviewed to

ensure they are properly

distributed

2 4 5

Organizational

Hierarchy

An arrangement of personnel and group into functional

groups within the organization

Organizational Hierarchy

does not address BIM

BIM Champion outside

of typical organizational

hierarchy

Small BIM

Implementation Team

outside the typical

organization hierarchy

Large interdisciplinary

BIM Group created

BIM Champion defined

within each operating

unit

BIM Implemenation

Team supports BIM Use

within operating units

2 4 5

Education Education is to formally instruct about a subject No Education ProgramAd hoc education as

needed

Formal Presentations

on what is BIM and the

Benefits is has for the

organization

Regularly conducted

employee education

sessions

On-Demand education

program established for

the organization

Education is seemlessly

improved through

lessons learned within

the organizartion

2 4 5

TrainingTrain is to teach so as to make fit, qualified, or

proficient in a specific task or processNo Training Program

Training program run by

vendors - only for

necessary personnel

Internal Training program

for all personnel that

may interact with BIM

Regularly conducted

and routine training

programs

On-Demand training

program established for

the organization

Training is seemlessly

improved through

lessons learned within

the organization

2 4 5

Change ReadinessThe willingness and state preparedness of an

organization to integrate BIM

No Change Readiness

Awareness

Established Need for

BIM

Upper Management Buy-

inOperating Unit Buy in All individuals buy in

Willingness to change is

part of the culture of the

organization

2 4 5

Totals 36 72 90

Level of Maturity

This is the total for all the categories. Note this does reflect maturity in all sections. While the organization could score high, there could be some key areas not implemented that could hinder the organizations

BIM Implementation.

Level of Maturity

Timeline with Key Phases

Phase 1 Phase 2 Phase 3

Organizational BIM Roadmap

Each Phase with an Execution Plan

Strategy

Uses

Process

Information

Infrastructure

Personnel

Org

aniz

atio

nal

BIM

Pla

nn

ing

Elem

ents

Penn State Office of Physical Plant Roadmap

BIM PLANNING PROCEDURES

ORGANIZATIONAL BIM EXECUTION PLANNING PROCEDURE

Personnel

Uses

Process

Information

Infrastructure

Vision and Objectives

Determine the BIM Vision and Objectives for the duration of the Execution Plan

Determine how the organization will use BIM during the operations phase

Map the Organizational Processes including future BIM Processes

Determine and Document operational information needs including attributes

Determine operational infrastructure including hardware, software, and spaces

Determine Personnel Needs to support the implementation of BIM

ORGANIZATIONAL BIM EXECUTION PLANNING PROCEDURE PRIORITY OBJECTIVE

BIM Uses

X BIM Use Description Current

Maturity

Target

Maturity

X Data

Commissioning

Facility data from a BIM Model is used to populate an

organization’s CMMS

Non-

Existent Managed

X Performance

Monitoring

Monitoring the preformation of the facilities including items

such as energy, air quality, and security

Non-

Existent Defined

Systems Control Controlling elements or systems of the facility such as lighting,

electrical, HVAC, and conveying Initial Initial

Space Tracking Monitoring the usage of spaces within the facility. Initial Initial

X Asset Management management of facility assets to ensure optimal value over its

life cycle Initial Defined

X Maintenance

Management

Actions intended to retain facility elements, or restore facility

elements to, a state in which the facility element can perform

its intended function

Non-

Existent Defined

Condition

Documentation Recording the state of the facility. Initial Initial

Scenario

Forecasting

Predicting possible situations within the facility such as crowd

flow, evacuation procedures and other disasters

Non-

Existent

Non-

Existent

Develop Core Processes

C

Model Element Breakdown LoD Facility Data Notes 01 SUBSTRUCTURE 100

01 10 Foundations LoD

01 10 10 Standard Foundations LoD

01 10 20 Special Foundations LoD

01 20 Subgrade Enclosures LoD

01 20 10 Walls for Subgrade Enclosures LoD

01 40 Slabs-On-Grade LoD

01 40 10 Standard Slabs-On-Grade LoD

01 40 20 Structural Slabs-On-Grade LoD

01 40 30 Slab Trenches LoD

01 40 40 Pits and Bases LoD

01 40 50 Slab-On-Grade Supplementary Components

LoD

01 60 Water and Gas Mitigation LoD

01 60 10 Building Subdrainage LoD

01 60 20 Off-Gassing Mitigation LoD

01 90 Substructure Related Activities LoD

01 90 10 Substructure Excavation LoD

01 90 20 Construction Dewatering LoD

01 90 30 Excavation Support LoD

01 90 40 Soil Treatment LoD

02 SHELL LoD

02 10 Superstructure LoD

02 10 10 Floor Construction LoD

02 10 20 Roof Construction LoD

02 10 30 Stairs LoD

02 20 Exterior Vertical Enclosures LoD

02 20 10 Exterior Walls LoD

02 20 20 Exterior Windows LoD

02 20 50 Exterior Doors and Grilles LoD

02 20 70 Exterior Louvers and Vents LoD

02 20 80 Exterior Wall Appurtenances LoD

02 20 90 Exterior Wall Specialties LoD

02 30 Exterior Horizontal Enclosures LoD

02 30 10 Roofing LoD

02 30 20 Roof Appurtenances LoD

02 30 40 Traffic Bearing Horizontal Enclosures

LoD

02 30 60 Horizontal Openings LoD

02 30 80 Overhead Exterior Enclosures LoD

03 INTERIORS LoD

03 10 Interior Construction LoD

03 10 10 Interior Partitions LoD

03 10 20 Interior Windows LoD

03 10 30 Interior Doors LoD

03 10 40 Interior Grilles and Gates LoD

03 10 60 Raised Floor Construction LoD

03 10 70 Suspended Ceiling LoD

BIM PLANNING PROCEDURES

Owners BIM Procurement Planning Concepts

Contract Requirements Standard BIM Execution

Plan Template

• Definitions • Team Responsibilities

• Collaboration • Deliverables

• Quality Control/ • Assurance Plan

• Document Hierarchy • Use of BIM Project

Execution Plan • Data / Model Ownership • Minimum Requirements • 2D Requirements

• Security • Insurance

• Goals • Uses • Process • Model Details • Data Details

• Meeting Schedule

Team Evaluation Score 1 2 3 4

BIM Project

Execution

Plan

Experience

Team Has No BIM

Experience

Team Has Completed

Discrete BIM Uses

but has Not

Composed a Plan

Team Has Assisted

in BIM Planning

Team Has Led BIM

Execution Planning

on Projects

Electronic

Collaboration

Experience

Team Has Limited

Electronic

Collaboration

Experience

Team Utilizes

Electronic Methods

for Communication

such as (RFI’s,

Submittals, Change

Orders, Etc.)

Team

Utilizes Internet

Based

Communication

Tools but Does not

Share Model

Team Shares BIM

Model and Utilizes

Real Time

Communication

Tools

BIM Uses Team Has No BIM

Experience

Team Has Used BIM

for Discrete Uses

During One Phase of

the Project

Team Has Used

BIM on Multiple

Stages of the

Project

Team Uses BIM

Uses Throughout

All Stages of the

Project

Technical

Capabilities

Team Hires 3rd

Party to Perform

BIM Uses

Team Has Internal

Staff to Perform

Some BIM Uses

Team Has Internal

Staff to Perform All

BIM Uses

Team Has Internal

Staff to Develop

New BIM Uses

BIM PLANNING PROCEDURES

BIM Project Execution Planning Procedure

THANK YOU

The Charles Pankow Foundation

The Partnership for Achieving Construction Excellence

Penn State Office of Physical Plant

US Department of Veterans Affairs

US Department of Defense

Kaiser Permanente

The buildingSMART Alliance

OUR ADVISORY

David Jordani

BOARD Xiajun Lin

Chuck Meis

Ed Gannon

Victor Sanvido

Dana "Deke" Smith

Kerry Joels

Maureen McDonough

Kurt Maldovan Kimberly Hurtado

Renée Tietjen

Grace Wang

Steve Hutsell

Dianne Davis

Robert Braunagel

Craig Dubler

Elton Murakami

Patrick Suermann

Russell Manning Steve Devitto

Greg Gidez Steve Kundich

THE AUTHORS

John Messner

Craig Dubler Robert Leicht

Chimay Anumba

Ralph Kreider

Ashwin Ramesh

Colleen Kasprzak

Shane Goodman

Eric Nulton

Chitwan Saluja

It is not easy…

but it is important.

We’re not done yet.

Begin with the end in mind…

Additional Information at

bim.psu.edu

BIM PLANNING PROCEDURES