board meeting

SAN ANTONIO HOUSING AUTHORITY BOARD OF COMMISSIONERS

Board of Commissioners Regular Board Meeting Thursday, April 8, 2010

SAHA, Central office building

Board of Commissioners Chairman Vice-Chair Commissioner Commissioner Commissioner Commissioner Commissioner Ramiro Cavazos Brian Herman Karina C. Cantu Rebecca L. Galvan Richard Gambitta Yolanda Hotman Stella B. Molina

President & CEO

Lourdes Castro Ramirez

San Antonio Housing Authority Regular Board Meeting Agenda

818 S. Flores Street San Antonio, Texas 78204

Thursday, April 8, 2010, 1:00 p.m.

Please Note: Citizens wishing to speak on issues not related to items posted on the agenda should sign the Citizens to be Heard roster prior to 2:00 p.m. Citizens will be given three minutes to speak. The Citizens to be Heard segment for Regular Board Meetings of the San Antonio Housing Authority will be scheduled for no sooner than 2:00 pm., but the Board reserves the right to delay the Citizens to be Heard portion of the meeting to accommodate other public business.

DISABILITY ACCESS STATEMENT The meeting is wheelchair accessible. The accessible entrance is located at 818 S. Flores. Accessible parking spaces are also located at SAHA Main Office, 818 S. Flores. Auxiliary aids and services are available upon request (interpreters for the deaf must be requested forty-eight (48) hours prior to the meeting) by calling (210) 477-6288 V/TTY for assistance.

The Board of Commissioners will convene for a Regular Board Meeting in the Boardroom located within the San Antonio Housing Authority’s Main Office on Thursday, April 8, 2010 at 1:00 p.m. for discussion and action on the following matters:

1. Meeting called to order. The Board of Commissioners may hold a closed meeting pursuant to Texas Government Code § 551.071-076 for consultation concerning attorney-client matters, real estate, litigation, personnel, and security matters. The Board reserves the right to enter into closed meeting at any time during the course of the meeting.

2. Pledge of allegiance. 3. Minutes:

Minutes of a Special Board meeting held on February 25, 2010 (Ops/HR Committee). Minutes of a Regular Board meeting held on March 4, 2010.

CONSENT AGENDA Operations and Human Resources Committee Items 4-6

4. Consideration and approval regarding Resolution 5006, approving the increased 2010 Payment Standard Schedule to 95% of the 2010 Fair Market Rent (FMR) for the Housing Choice Voucher (HCV) program. (Corina Wilson, Director of Assisted Housing Programs).

5. Consideration and approval regarding Resolution 5045, authorizing an extension of a contract to Sterling Co’s Inc. (MBE) for housing quality standards (HQS) inspections for the Assisted Housing Programs, for an amount not to exceed $221,200, for a period of one year, to include a one-week ratification, with the option to renew for two additional one-year periods. (Ed Hinojosa, Chief Financial Officer; Stacy Padgett, Director of Procurement; Corina Wilson, Director of Assisted Housing Programs).

6. Consideration and approval regarding Resolution 5051, authorizing the Moving to Work (MTW) Plan,

and the revised plans for the Public Housing Admissions and Continued Occupancy Policy (ACOP), the Housing Choice Voucher Administrative Plan and the Capital Fund Program. (Isaac Carreon, Director of Community and Development Initiatives; Lori Mendez, Director of Public Housing - Elderly and Disabled; Michael Bond, Director of Public Housing – Families; and Corina Wilson, Director of Assisted Housing Programs).

ITEMS FOR INDIVIDUAL CONSIDERATION Items 7-14

7. Consideration and approval regarding Resolution 5046, authorizing an award of contract to Hawkins, Delafield and Wood LLP, for consulting services pertaining to best practices and other matters relating Moving to Work, Public Housing, Housing Choice Voucher Programs and the operation of a housing authority, for an amount not to exceed $49,000, for a period of one year, retroactively back to March 1, 2010. (Ed Hinojosa, Chief Financial Officer; Stacy Padgett, Director of Procurement).

8. Consideration and approval regarding Resolution 5047, authorizing an award of a contract to Unity

Contractor Services, Inc. (SBE)(MBE)(DBE)(HUB)(HUBZONE) for the installation of clothes line poles at the Lincoln Heights Complex for an amount not to exceed $59,211.89 for a period of 120 days from notice to period with the option to extend. (Ed Hinojosa, Chief Financial Officer; Stacy Padgett, Director of Procurement).

9. Consideration and approval regarding Resolution 5049, authorizing an award of a contract to H. Karp Company (SBE) (Section 3 Business concern) for the shingle roof replacements at the Burning Tree Apartments, for an amount not to exceed $86,677, for a period of 150 days from notice to proceed with the option to extend. (Ed Hinojosa, Chief Financial Officer; Stacy Padgett, Director of Procurement).

10. President’s Report: Update regarding future procurement activities. Update on the Government Accounting Office (GAO) March 2010 visit regarding Recovery Act

activities. Update on the 2010 SA to DC, and Legislative Conferences of the Council of Large Public

Housing Authorities (CLPHA) and the National Association of Housing and Redevelopment Officials (NAHRO).

FY 2011 Budget Planning Process and Schedule Events calendar for April 2010 – May 2010.

11. * Closed Session:

Consultation with Attorney Deliberate current and potential legal matters and litigation, pursuant to Texas Government Code Sec. 551.071 (consultation with attorney).

Update on Cause No. 2009-CI-08711; Jessie Arias, et. al v. KB Home, et. al; in the 288th Judicial District Court of Bexar County, Texas. (Mirasol litigation).

Personnel

Deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee or to hear a complaint or charge against and officer or employee and obtain legal advice regarding related legal issues pursuant to Texas Government Code Sec. 551.074 (personnel) and Texas Government Code Sec. 551.071 (consultation with attorney)

Consideration of additional requested information regarding employee grievance(s).

Update on recent and pending personnel actions.

12. Discussion of future board items.

13. Citizens to be Heard at 2:00 p.m. (may be heard after this time) Citizens wishing to speak on issues not related to items posted on the agenda should sign the Citizens to be Heard roster prior to 2:00 p.m. Citizens will be given three minutes to speak. Only one appearance per speaker will be permitted at any regular Board Meeting. If present, a speaker may cede time to another speaker, but no speaker may have the floor for more than nine (9) minutes. Groups of citizens from the same organization are asked to share nine minutes to address the Board on certain items. Organizations must be represented by an officer or a Board member, and follow the same speaking rules as individuals. The Board thanks you for coming to the meeting.

14. Adjournment.

*Note: Whenever the Texas Open Meetings Act (Section 551.001 et seq. of the Texas Government Code) provides for a closed meeting in matters concerning legal advice, real estate, contracts, personnel matters, or security issues, the Board may find a closed meeting to be necessary. For convenience of the citizens interested in an item preceded by an asterisk, notice is given that a closed meeting is contemplated. However, the Board reserves the right to go into a closed meeting at any other item, whether it has an asterisk or not, when the Board determines there is a need, and a closed meeting is permitted under Chapter 551 of the Texas Government Code that permits the closed meeting.

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MINUTES SAN ANTONIO HOUSING AUTHORITY

OPERATIONS & HUMAN RESOURCES COMMITTEE OR SPECIAL BOARD MEETING

FEBRUARY 25, 2010

SCHEDULED: 1:30 p.m. at 818 S. Flores, San Antonio, Texas 78204

COMMISSIONERS: COMMISSIONERS ABSENT: Ramiro Cavazos, Chair Rebecca Galvan, Commissioner Brian Herman, Vice Chair Richard Gambitta, Commissioner GUESTS: Stella Molina, Commissioner Henry Ortega, Paul Anthony & Associates, Architects Yolanda Hotman, Commissioner COUNSEL: Doug Poneck, Escamilla & Poneck Jim Plummer, Fulbright & Jaworski STAFF: STAFF: Lourdes Castro Ramirez, President & CEO Tim Alcott, Director of In-House Counsel Ed Hinojosa, Chief Financial Officer Ramiro Maldonado, Acting Dir. of Fac. & Const. Services Melanie Villalobos, Public Affairs and Personnel Officer Stacy Padgett, Dir. of Procurement Alejandra Villarreal, Acting Legal and Compliance Officer Veronica Guevara, Dir. of Risk Management & Sustainability Brad McMurray, Dir. of Real Estate and Development Svrs Isaac Carreon, Dir. of Community Development Initiatives Deborah Aleman, Dir. of Non-Profit Housing Thomas Johnson, ITS Manager Michael Bond, Dir. of Public Housing – Families Elvira Enriquez, Public Affairs Coordinator Lori Mendez, Dir. of Public Housing – Elderly/Disabled Dolores Mueller, Corporate Relations Admin

Item 1: Meeting called to order. Committee Chair Gambitta called the meeting to order at 1:44 p.m. Item 2: Update and discussion regarding the Homeless Services Voucher (HSV) program.

Corina Wilson updated the Board on the HSV program. In 2006, the San Antonio Housing Authority and the City of San Antonio partnered to increase the availability of rental assistance to homeless citizens. Initially, SAHA committed 100 housing choice vouchers for this initiative, creating the Homeless Services Voucher (HSV) program. On February 7, 2008, the Board of Commissioners approved an additional 100 vouchers per year for the HSV program, for a total not to exceed 400. This resulted in a three-way partnership between SAHA, the City and Haven for Hope, as their site would be offering various services to this target population through its program agreements with non-profit and government partner agencies. Ms. Wilson informed the Board the SAHA staff is working on defining the HSV program, to include the referral process, agency responsibility, case management and the required eligibility criteria for the program participants. In order to enhance these collaborations, SAHA is setting up a satellite office at the Haven site and we are hoping to have a move-in date possibly in April or May 2010. SAHA staff is also working on a Memorandum of Understanding with Haven that will govern the rights, responsibilities, policies and procedures for the satellite office partnership. Currently 143 of the 400 vouchers are being used. The City will be providing SAHA a four-year utilization plan. Ms. Castro Ramirez stated that it is a 10-year commitment, and moving forward as we enter into these agreements, we are ensuring internally that we are executing formal agreements whether it is a Memorandum of Understanding or a Memorandum of Agreement. That is one of the steps that we were initially missing in the past. Our legal department is working on the agreements at this time and in the future, all of these agreements will be in writing.

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Item 3: Consideration and appropriate action regarding Resolution 5035, authorizing an award of contract to Alamo Architects (SBE) for an amount not to exceed $76,000 for professional services for the modernization of Victoria Plaza and O.P. Schnabel Apartments for a period of one year with the possibility to extend for extraordinary circumstances.

Motion: Commissioner Cavazos moved to bring Resolution 5035 forward to the full Board for approval.

Commissioner Herman seconded the motion.

Unanimous as follows:

Member Aye

Nay

Absent At Time of Vote

Abstained

Ramiro Cavazos, Chair X Brian Herman, Vice Chair X Rebecca Galvan, Commissioner X Richard Gambitta, Commissioner X Yolanda Hotman, Commissioner X Stella Molina, Commissioner X

Item 4: Consideration and appropriate action regarding Resolution 5031, authorizing an award of

contract to Durand-Hollis Rupe Architects, Inc. (DHR Architects) (MBE, SBE), for an amount not to exceed $65,000 for professional services for the modernization of Fair Avenue and Matt Garcia Apartments for a period of one year with the possibility to extend for extraordinary circumstances.

Motion: Commissioner Herman moved to bring Resolution 5031 forward to the full Board for approval.

Commissioner Cavazos seconded the motion.


Member Aye

Nay


Abstained


Item 5: Consideration and appropriate action regarding Resolution No. 5034, authorizing an award of

contract to Debra J. Dockery, Architects, PC (SBE, WBE), for an amount not to exceed $59,643, for professional services for the modernization of College Park and Parkview Apartments, for a period of one year with the possibility to extend for extraordinary circumstances.


contract to Paul Anthony & Associates, LLC (PA&A) (MBE, DBE, SBE), for an amount not to exceed $46,920 for professional services for the modernization of Jewett Circle, Col. George J. Cisneros and Lila Cockrell Apartments, for a period of one year with the possibility to extend for extraordinary circumstances.


contract to Rees San Antonio, inc. (MBE, SBE), for an amount not to exceed $50,000 for professional services for the modernization of Kenwood North, Madonna and Villa Hermosa Apartments for a period of one year with the possibility to extend for extraordinary circumstances.

Motion: Commissioner Herman moved to recommended Consent Agenda Items 5, 6, and 7 be brought before

the full Board for further discussion at the Regular Board Meeting scheduled for March 4, 2010. Commissioner Cavazos seconded the motion.

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Member Aye

Nay


Abstained


Item 8: Consideration and appropriate action regarding Resolution 5037, approving change order #1

for an amount not to exceed $32,257.02 to Jamail Smith General Contractor for Burning Tree Apartments.

Motion: Commissioner Cavazos moved to bring Resolution 5037 forward to the full Board for approval. . Commissioner Hotman seconded the motion.


Member

Aye

Nay


Abstained


Item 9: Update and discussion regarding the 2010 Legislative Agenda.

Melanie Villalobos briefed the Board on items to be included in SAHA’s legislative agenda for the March 28-31 NAHRO Conference.

Item 10: Consideration and appropriate action regarding Resolutions 5038 and 10POA-03-01 authorizing

the purchase of the Pin Oak Apartments with Replacement Housing Factor Funds; the extension of the current Project Based Section 8 Program contract between Pin Oak Apartments, Inc., and the U.S. Department of Housing and Urban Development (HUD); the dissolution of Pin Oak Apartments, Inc., and other matters in connection therewith.

Motion: Commissioner Herman moved to bring Resolutions 5038 and 10POA-03-01 forward to the full Board

for approval. Commissioner Cavazos seconded the motion.


Member Aye

Nay


Abstained


Item 11: Consideration and appropriate action regarding Resolution 5039, and 10LVPFC-03-01,

authorizing (i) San Antonio Housing Finance Corporation multifamily housing mortgage revenue bonds (The Mirabella Apartments project), series 2010; (ii) the borrowing of (a) additional City of San Antonio home funds; (b) Bexar County home funds, (c) Tax Credit Assistance Program funds, (d) Texas Department of Housing and Community Affairs home funds, and (e) Texas Department of Housing and Community Affairs Housing Trust Fund funds as a part of the Mirabella Apartments financing (the “project”); (iii) execution of all documentation necessary to carry out such transactions; and (iv) other matters in connection therewith.

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Motion: Commissioner Cavazos moved to bring Resolutions 5039 and 10LVPFC-03-01 forward to the full

Board for approval. Commissioner Herman seconded the motion.


Member Aye

Nay


Abstained


Item 12: Consideration and appropriate action regarding SAHFC Resolution 10FIN-03-02 and SAHA

Resolution 5040, concerning the issuance of up to $4,200,000 of Housing Revenue Bonds for the benefit of AGAPE Marbach Manor, Inc., a Texas non-profit corporation, its designee, an affiliate, a related person, or an entity of which any of the above will be a general partner or sole member (“The User”); authorizing the calling of a public hearing for such financing; seeking the approval of the Texas Attorney General; authorizing the reimbursement of funds expended by the user; and other matters in connection therewith.

Motion: Commissioner Cavazos moved to bring Item 4 forward to the full Board for further discussion and

also requested an update from Jim Plummer at the next Board meeting. Commissioner Hotman seconded the motion.


Member

Aye

Nay


Abstained


Item 13: *Closed session.

Real Estate Update on Pin Oak Apartments Update on Mirabella Apartments Update on Marbach Manor

Commissioners did not go into closed session.

Item 14: Adjournment.

With no objections, Commissioner Gambitta adjourned the meeting at 3:22 p.m..

ATTEST: _________________________ ____________________ RICHARD GAMBITTA DATE CHAIR __________________________ _________________________ LOURDES CASTRO RAMIREZ DATE PRESIDENT and CEO

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MINUTES SAN ANTONIO HOUSING AUTHORITY

BOARD OF COMMISSIONERS REGULAR BOARD MEETING

March 4, 2010

SCHEDULED: 1:00 p.m. at 818 S. Flores, San Antonio, Texas 78204

COMMISSIONERS PRESENT: COMMISSIONERS ABSENT: Ramiro Cavazos, Chair None Brian Herman, Vice Chair Karina C. Cantu, Commissioner GUESTS: Rebecca Galvan, Commissioner Carrie Wiggins, San Antonio City Clerk’s Office Richard Gambitta, Commissioner Mike Goodwin, President of Agape Marbach Manor, Inc. Yolanda Hotman, Commissioner Stella Molina, Commissioner TRANSLATOR: Norma Nero COUNSEL: Doug Poneck, Escamilla & Poneck Jim Plummer, Fulbright & Jaworski STAFF: Lourdes Castro Ramirez, President & CEO Diana Fiedler, Dir. of Finance & Accounting Ed Hinojosa, Chief Financial Officer Tim Alcott, Director of In-House Counsel Melanie Villalobos, Public Affairs and Personnel Officer Ramiro Maldonado, Acting Dir. of Fac. & Const. Services Alejandra Villarreal, Acting Legal and Compliance Officer Stacy Padgett, Dir. of Procurement Brad McMurray, Dir. of Real Estate and Development Svrs Veronica Guevara, Dir. of Risk Management & Sustainability Deborah Aleman, Dir. of Non-Profit Housing Isaac Carreon, Dir. of Community Development Initiatives Michael Bond, Dir. of Public Housing – Families George Guerra, PC LAN Manager Lori Mendez, Dir. of Public Housing – Elderly/Disabled Elvira Enriquez, Public Affairs Coordinator Corina Wilson, Dir. of Assisted Housing Programs Dolores Mueller, Corporate Relations Admin Item 1: Meeting called to order. Chair Cavazos called the meeting to order at 1:24 p.m.

Chair Cavazos informed the Board that Mr. Robert Beltran, a former San Antonio Housing Authority commissioner had passed away. Mr. Beltran remained involved with SAHA and the SAHA residents even after his term as commissioner had ended. Chair Cavazos stated Mr. Beltran would be missed by the SAHA staff and the residents of San Antonio.

Item 2: Pledge of allegiance. Recitation of pledge.

Item 3: Ceremonial Swearing in of Commissioner Karina C. Cantu.

San Antonio Mayor Julian Castro appointed Ms. Karina C. Cantu to serve as the seventh commissioner on the San Antonio Housing Authority Board of Commissioners. Ms. Cantu was sworn in by Carrie Wiggins of the San Antonio City Clerk’s office. Ms. Cantu graduated from St. Mary’s School of Law and is employed with the Jackson Walker law firm in San Antonio.

Item 4: Minutes:

Minutes of a Special Board meeting held on January 8, 2010 (Ops/HR Committee). Minutes of a Special Board meeting held on January 26, 2010 (Ops/HR Committee). Minutes of a Regular Board meeting held on February 4, 2010.

Motion: Commissioner Hotman moved to approve the minutes as stated.

Commissioner Gambitta seconded the motion. Minutes approved.

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Member

Aye

Nay


Abstained

Ramiro Cavazos, Chair X Brian Herman, Vice Chair X Karina Cantu, Commissioner X Rebecca Galvan, Commissioner X Richard Gambitta, Commissioner X Yolanda Hotman, Commissioner X Stella Molina, Commissioner X

Item 5: Consideration and approval regarding Resolution No. 5035, authorizing an award of contract to

Alamo Architects (SBE) for an amount not to exceed $76,000 for professional services for the modernization of Victoria Plaza and O.P. Schnabel Apartments for a period of one year with the possibility to extend for extraordinary circumstances.

Item 6: Consideration and appropriate action regarding Resolution 5031, authorizing an award of contract

to Durand-Hollis Rupe Architects, Inc. (DHR Architects) (MBE, SBE), for an amount not to exceed $65,000 for professional services for the modernization of Fair Avenue and Matt Garcia Apartments for a period of one year with the possibility to extend for extraordinary circumstances.

Item 7: Consideration and appropriate action regarding Resolution 5037, approving change order #1 for

an amount not to exceed $32,257.02 to Jamail Smith General Contractor for Burning Tree Apartments.

Item 8: *Consideration and appropriate action regarding Resolutions 5038 and 10POA-03-01 authorizing

the purchase of the Pin Oak Apartments with Replacement Housing Factor Funds; the extension of the current Project Based Section 8 Program contract Between Pin Oak Apartments, Inc., and the U.S. Department of Housing and Urban Development (HUD); the dissolution of Pin Oak Apartments, Inc., and other matters in connection therewith.

Motion: Commissioner Gambitta moved to approve Consent Agenda Items 5-8 collectively as stated.

Commissioner Hotman seconded the motion.


Member Aye

Nay


Abstained


Item 9: *Consideration and appropriate action regarding Resolution 5039, 10FIN-03-01 and 10LVPFC-03-

01, authorizing (i) San Antonio Housing Finance Corporation multifamily housing mortgage revenue bonds (The Mirabella Apartments project), series 2010; (ii) the borrowing of (a) additional City of San Antonio home funds; (b) Bexar County home funds, (c) Tax Credit Assistance Program funds, (d) Texas Department of Housing and Community Affairs home funds, and (e) Texas Department of Housing and Community Affairs Housing Trust Fund funds as a part of the Mirabella Apartments financing (the “project”); (iii) execution of all documentation necessary to carry out such transactions; and (iv) other matters in connection therewith. Chair Cavazos recessed the Regular Board Meeting at 1:40 pm. A public hearing was opened at 1:41 p.m. for consideration and appropriate action authorizing the approval of Resolutions 5039, 10FIN-03-01 and 10LVPFC-03-01 as stated in Item 9. The public hearing adjourned at 1:45 p.m. and the Regular Board Meeting reconvened at 1:46 p.m.

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Motion: Commissioner Cavazos moved to approve Resolutions 5039, 10FIN-03-01 and 10LVPFC-03-01 as stated. Commissioner Gambitta seconded the motion.


Member

Aye

Nay


Abstained


Item 10: Update on the Resident Services Committee meeting held on February 19, 2010 at

Blanco Apartments. Yolanda Hotman, Chair of the Resident Services Committee, updated the Board on the Resident

Services Committee Meeting on February 19, 2010 at Blanco Apartments. Commissioner Hotman informed the Board that most of the issues that were brought up at the Residents Services Committee Meeting at Christ the King Apartments have been resolved by the SAHA staff.

The Blanco meeting was attended by many of the residents, local guests and City officials.

Commissioner Hotman stated the majority of the residents who had previously lived at Blanco Apartments have returned. The residents expressed their thanks to the commissioners and to all the SAHA staff that had worked so diligently to make the renovation of the apartments successful.

After the committee meeting, there was a ribbon-cutting ceremony for the grand reopening of the

Blanco Apartments. The residents and guests were served a Mexican food buffet and were serenaded by a mariachi band.

Item 11 *Consideration and appropriate action regarding SAHFC Resolution 10FIN-03-02 and SAHA

Resolution 5040, concerning the issuance of up to $4,200,000 of Housing Revenue Bonds for the benefit of AGAPE Marbach Manor, Inc., a Texas non-profit corporation, its designee, an affiliate, a related person, or an entity of which any of the above will be a general partner or sole member (“The User”); authorizing the calling of a public hearing for such financing; seeking the approval of the Texas Attorney General; authorizing the reimbursement of funds expended by the user; and other matters in connection therewith.

Attorney Doug Poneck informed the Board that there was a discrepancy in the dollar amount stated in

Item 11 on the original agenda for the Regular Board Meeting. Mr. Poneck recommended Item 11 on the regular agenda be tabled. A new posting was filed at the San Antonio City Hall and the Bexar County Courthouse for a Special Finance Corporation Meeting to be convened at 3:00 p.m. The Board will then vote on the approval of the SAHFC Resolution 10FIN-03-02 during the Special Finance Corporation Meeting.

Item 12: Consideration and approval regarding Resolution 5042, approving the 2009 Public Housing

Programs Management Assessment Subsystem Managements Operations Certification. Michael Bond explained to the Board how the HUD scores are determined on the public housing

programs. At the end of FY 2008, HUD changed the PHAS reporting requirements to conform to new regulations on the Public Housing Operating Fund program, and the conversion by PHAs to asset management (including project-based budgeting, accounting and performance evaluation). Each of the major areas is graded on the basis of total possible points. The point values assigned to the major areas are: Physical (Inspections) - 30 points; Financial Condition - 30 points; Management Operations - 30 points; and Resident Surveys -10 points.

Total Management Operations Score: SAHA certifies a composite score of 24.60 points out of a possible 30 points for this component.

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Total PHAS Score: SAHA’s total PHAS score was estimated to be 86.03%, which equates to a designation of a standard performer (a composite score of less than 90%). Mr. Bond stated SAHA staff has prepared an action plan to improve SAHA’s total PHAS score and staff is working diligently to improve our standing in the future.

Chair Cavazos suggested to Lourdes Castro Ramirez that it would be a good idea to put a task force

together with a team leader to try to improve the scores. He suggested that an independent person be named as the team leader of the task force to hold SAHA staff accountable to raise the scores. This should be implemented before the scores are determined next year. Chair Cavazos stated he would like SAHA staff to aspire to be a “high performer” in the Public Housing Assessment System.

Motion: Commissioner Cavazos moved to approve Resolution 5042 as stated. Commissioner Molina seconded the motion.


Member

Aye

Nay


Abstained

Ramiro Cavazos, Chair X Brian Herman, Vice Chair X Karina C. Cantu, Commissioner X Rebecca Galvan, Commissioner X Richard Gambitta, Commissioner X Yolanda Hotman, Commissioner X Stella Molina, Commissioner X

Item 13: Consideration and approval regarding Resolution 5043, authorizing an extension of a contract to

Waste Management of Texas Incorporated for the disposal of waste at all SAHA facilities, for an amount not to exceed $957,862.31, for a period of one (1) year.

Motion: Commissioner Cavazos moved to approve Resolution 5043 as stated.

Commissioner Herman seconded the motion.


Member Aye

Nay


Abstained


Item 14: Consideration and approval regarding Resolution No. 5034, authorizing an award of contract to

Debra J. Dockery, Architects, PC (SBE, WBE), for an amount not to exceed $59,643, for professional services for the modernization of College Park and Parkview Apartments, for a period of one year with the possibility to extend for extraordinary circumstances.

Vice Chair Herman stated he was concerned on how SAHA awards contracts. He believes SAHA

should always maintain fairness and transparency throughout its contract-awarding process. He also stated SAHA must have a contract process that is completely fair when awarding contracts.

Motion: Commissioner Cavazos moved to approve Resolution No. 5034 as stated.

Commissioner Gambitta seconded the motion.

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Member Aye

Nay


Abstained


Item 15: Consideration and approval regarding Resolution 5032, authorizing an award of contract to Paul

Anthony & Associates, LLC (PA&A) (MBE, DBE, SBE), for an amount not to exceed $46,920 for professional services for the modernization of Jewett Circle, Col. George J. Cisneros and Lila Cockrell Apartments for a period of one year with the possibility to extend for extraordinary circumstances.




Member Aye

Nay


Abstained


Item 16: Consideration and approval regarding Resolution 5033, authorizing an award of contract to

Rees San Antonio, inc. (MBE, SBE), for an amount not to exceed $50,000 for professional services for the modernization of Kenwood North, Madonna and Villa Hermosa Apartments for a period of one year with the possibility to extend for extraordinary circumstances.




Member Aye

Nay


Abstained


Item 17: President’s Report:

Update regarding future procurement activities.

Update regarding amendments to the Moving to Work plan.

Update regarding Wheatley redevelopment discussions.

Update regarding Housing Choice Voucher (HCV) funding due to Moving to Work designation.

Update regarding the Living Cities funding application submitted by United Way and community partners.

Update regarding staff visit to Portland and Seattle public housing authorities.

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Update regarding February 17-18 senior management planning retreat.

Events calendar for March 2010-April 2010.

Item 18: *Closed Session. Consultation with Attorney: Update on Cause No. 2009-CI-08711; Jessie Arias, et. al v. KB Home, et. al; in the 288th

Judicial District Court of Bexar County, Texas. (Mirasol litigation). Personnel: Consideration of employee grievance(s) Real Estate: Update on Pin Oak Apartments Update on Mirabella Apartments Update on Marbach Manor

Chair Cavazos recessed to closed session at 3:40 p.m. Vice Chair Herman reconvened the Regular Board Meeting at 5:28 p.m.

Item 19: Discussion of future Board items. Item 20: Citizens to be Heard.

Diana Brister Garry Burdge Ralph Velasquez Julie Iris Oldham Fred Gonzales George Alejos Epimenio Trevino Joann Dockery

Item 21: Adjournment.

With no objections, Vice Chair Herman adjourned the meeting at 5:28 p.m.

ATTEST: _________________________ ____________________ RAMIRO CAVAZOS DATE CHAIR __________________________ _________________________ LOURDES CASTRO RAMIREZ DATE PRESIDENT and CEO

SAN ANTONIO HOUSING AUTHORITY April 8, 2010

BOARD OF COMMISSIONERS

CONSIDERATION AND APPROVAL REGARDING RESOLUTION 5006, APPROVING THEINCREASED 2010 PAYMENT STANDARD SCHEDULE TO 95% OF THE 2010 FAIRMARKET RENI (FMR) FOR THE HOUSING CHOICE VOUCHER (HCV) PROGRAM

Corina i sDirector of Assisted Housing Programs

/Lourde9..C8stro RamirezPresident and CEO

REQUESTED ACTION:Consideration and approval regarding Resolution 5006, approving the increased 2010 paymentstandard schedule to 95% of the 2010 Fair Market Rent (FMR) for the Housing Choice Voucher(HCV) program.

PURPOSE:To authorize an increase in the payment standard schedule for all unit sizes, resulting in a totalincrease in SAHA's portion of over 3.5% of the current monthly Housing Assistance Payments,allowing for a reduction in resident portions, thereby maintaining the affordability of units whileincreasing housing options and lessening rent burden for participants.

The U.S. Department of Housing and Urban Development (HUD) classifies a family as having arent burden when family portion is over 30% of the family's monthly adjusted income. Whenmore than 40% of participating families are paying over 30%, SAHA will consider increasingpayment standards. A statistical analysis of active participants was performed to determine theexistence of a rent burden and action needed to alleviate rent burden. Presently, an average of58% of participants is paying an average of 38% of their monthly adjusted income. Theimplementation of the proposed change in payment standards would result in a decrease in rentburden for all bedroom sizes, with an average of 42% of participants paying an average of 33%of monthly adjusted income.

FINANCIAL IMPACT:The proposed 2010 payment standard schedule would result in an estimated incrementalmonthly increase of $189,879 in monthly HAP expense over a 12 month period.

SUMMARY:On September 30, 2009, the U.S. Department of Housing and Urban Development (HUD)published the fiscal year 2010 Fair Market Rents (FMR). HUD allows housing authorities toestablish the payment standard amounts at any level between 90% and 110% of the publishedFMR. The payment standard amounts are used to calculatethe subsidy paymentfor families. Therecommended payment standards will remain within the allowable range of the published FMRs,as outlined in the chart below. The recommended payment standards will be effective for allHousing Assistance Payment Contracts with an effective date of June 1, 2010 and later.Implementationwill consist of a 12 month phase in that will start June 1, 2010 for participants thathave their reexamination effective on or after this date and applicable to all new admissioncontracts effective on or after this date.

I AgendaItemNo.4 I


ATTACHMENT:Resolution 5006

0bedroom 1 bedroom 2 bedroom 3 bedroom 4 bedroom 5 bedroom 6 bedroom

2010 FMR $579 $645 $796 $1,027 $1,247 $1,434 $1,621Proposed Payment

StandardsEffective June 1, 2010 $550 $613 $756 $976 $1,185 $1,362 $1,540

Percent of FMR 95% 95% 95% 95% 95% 95% 95%

0bedroom 1 bedroom 2 bedroom 3 bedroom 4 bedroom 5 bedroom 6 bedroom

2009 FMR $577 $642 $792 $1,022 $1,241 $1,427 $1,613

Current Payment StandardsEffective June 1, 2009 $519 $591 $744 $961 $1,167 $1,299 $1,452

Percent of FMR 90% 92% 94% 94% 94% 91% 90%

San Antonio Housing Authority

Resolution 5006

RESOLUTION 5006, APPROVING THE INCREASED 2010 PAYMENT STANDARD SCHEDULE TO 95% OF THE 2010 FAIR MARKET RENT (FMR) FOR THE HOUSING CHOICE VOUCHER (HCV) PROGRAM WHEREAS, the U.S. Department of Housing and Urban Development (HUD) annually establishes fair market rents for each area in the United States, and WHEREAS, HUD requires the PHA to establish voucher payment standards for each unit size; and NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of SAHA hereby:

1) Approves Resolution 5006, approving the increased 2010 payment standard schedule to 95% of the 2010 Fair Market Rent (FMR) for the Housing Choice Voucher (HCV) program that will be effective for all Housing Assistance Payment Contracts with an effective date of June 1, 2010 and later.

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bedroom 1

bedroom 2

bedroom 3

bedroom 4

bedroom 5

bedroom 6

bedroom

2010 FMR $579 $645 $796 $1,027 $1,247 $1,434 $1,621

Proposed Payment Standards Effective June 1, 2010 $550 $613 $756 $976 $1,185 $1,362 $1,540

Percent of FMR 95% 95% 95% 95% 95% 95% 95%

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bedroom 1

bedroom 2

bedroom 3

bedroom 4

bedroom 5

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bedroom

2009 FMR $577 $642 $792 $1,022 $1,241 $1,427 $1,613

Current Payment Standards Effective June 1, 2009 $519 $591 $744 $961 $1,167 $1,299 $1,452

Percent of FMR 90% 92% 94% 94% 94% 91% 90%

Passed and approved the 8th day of April 2010. _____________________________ RAMIRO CAVAZOS CHAIR, BOARD OF COMMISSIONERS Attested and approved as to form: ______________________________ LOURDES CASTRO RAMIREZ SECRETARY/PRESIDENT AND CEO

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CONSIDERATION AND APPROVAL REGARDING RESOLUTION 5045, AUTHORIZING ANEXTENSION OF A CONTRACT TO STERLING COMPANY'S INC. (MBE) FOR HOUSINGQUALITY STANDARDS (HQS) INSPECTIONS FOR THE ASSISTED HOUSING PROGRAMS,FOR AN AMOUNT NOT TO EXCEED $221,200, FOR A PERIOD OF ONE YEAR, TOINCLUDE A ONE-WEEK RATIFICATION, WITH THE OPTION TO RENEW FOR TWOADDITIONAL ()N.t:-YEAR PERIODS.

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Lourdes~ro Ramirez Ed Hinoj aPresident and CEO Chief Financial Officer

REQUESTED ACTION:Consideration and appropriate action regarding Resolution 5045, authorizing a contractextension to Sterling Co's Inc. (MBE) for housing quality standards inspections (HQS) for theAssisted Housing Programs, for an amount not to exceed $221,200, for a period of one year, toinclude a one-week ratification, with the option to renew for two additional one-year periods.

PURPOSE:The U.S. Department of Housing and Urban Development (HUD) requires Public HousingAuthorities (PHA) to obtain the services of an independent entity to perform inspections forPHA-owned units that will be occupied by program participants. This contractor will performinspections for all SAHA-owned properties requiring an independent inspection by a third-partyand provide for the augmentation of current SAHA inspectors during peak demand. This activityis aligned with SAHA's priority to improve the quality of life of our clients as well as the priority topreserve our existing affordable housing assets.

FINANCIAL IMPACT:The SAHA FY2010 operating budget provides funding for such inspection services on an as-needed basis. The Contractor has agreed to extend at the current rates with no Consumer PriceIndex (CPI) adjustment.

SUMMARY:On February 22, 2008, SAHA issued a "Request for Proposals" (RFP) #0801-961-45-2653 forHousing Quality Standards Inspections (HQS) for Assisted Housing Programs which closed onMarch 14, 2008. The Proposals were evaluated on experience, background, qualifications,financial information, proposed operating plan and cost of services. In April 2008, the Boardapproved a one-year contract with Sterling Co's Inc that was later extended for an additionalyear in April of 2009, and that extension expires April 1, 2010. Due to the rescheduling of theApril Board of Commissioners meeting, a one-week ratification is required to avoid aninterruption in service and inconvenience to our program participants. This is the second of fourpotential one-year extensions.

ATTACHMENTS:Resolution 5045

~I AgendaItemNo.5/



Resolution 5045

RESOLUTION 5045, AUTHORIZING AN EXTENSION OF A CONTRACT TO STERLING COMPANY’S INC. (MBE) FOR HOUSING QUALITY STANDARDS (HQS) INSPECTIONS FOR THE ASSISTED HOUSING PROGRAMS, FOR AN AMOUNT NOT TO EXCEED $221,200, FOR A PERIOD OF ONE YEAR, TO INCLUDE A ONE-WEEK RATIFICATION, WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS. WHEREAS, the Housing Authority of the City of San Antonio, Texas must provide safe and sanitary living conditions for its residents and preserve affordable housing assets; and WHEREAS, the housing quality standards inspections (HQS) are a necessity to maintaining a safe, healthy living environment for our residents; and WHEREAS, a Request For Proposals from Qualified Firms was issued on February 22, 2008 and subsequently closed on March 14, 2008; and WHEREAS, The Board of Commissioners approved an award of the contract in April 2008; and WHEREAS, SAHA has previously exercised one extension for this contract; and WHEREAS, staff now recommends that the contract be extended for one year at no increase in the cost of service with the options to renew for two additional one year periods at the same annual amount; and WHEREAS, staff requests that the Board of Commissioners authorize the President and CEO to execute all documents to extend this contract.

NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of SAHA hereby:

1) Approves Resolution No. 5045 approving the contract extension for Sterling Co’s Inc for housing quality standards inspections (HQS) for the assisted housing programs for a period of one year, to include a one-week ratification, with the option to renew for two additional one year periods in an amount not to exceed $221,200 annually; and

2) Authorizes the President and CEO to execute all necessary documents associated

with these contracts to include future extensions if deemed in the best interest of SAHA.

Passed and approved the 8th day of April 2010. _____________________________ Ramiro Cavazos Chair, Board of Commissioners Attested and approved as to form: ______________________________ Lourdes Castro Ramirez Secretary/SAHA President and CEO



CONSIDERATION AND APPROVAL REGARDING RESOLUTION 5051, AUTHORIZING THEMOVING TO WORK (MTW) PLAN, AND THE REVISED PLANS FOR THE PUBLIC HOUSINGADMISSIONS AND CONTINUED OCCUPANCY POLICY (ACOP), THE HOUSING CHOICEVOUCHER ADMfNISTRATIVE PLAN AND THE CAPITAL FUNDBROGRAM.

IS"CfaCcarreon,Director of Community DevelopmentInitiatives

Lourdes ~o RamirezPresident and CEO

REQUESTED ACTION:Consideration and appropriate action regarding Resolution No. 5051, authorizing the Moving toWork (MTW) Plan, and the revised plans for the Public Housing Admissions and ContinuedOccupancy Policy (ACOP), the Housing Choice Voucher Administrative Plan and the CapitalFund Program.

PURPOSE:To move forward with the implementation of the Moving to Work program, and revisions to thepolicies governing SAHA's Public Housing, Housing Choice Voucher and Capital Fundprograms. This activity aligns with each of SAHA's three priorities: to improve the quality of lifeof our clients; to expand and enhance our affordable housing and to improve our basic systemsand services.

FINANCIAL IMPACT:SAHA will combine Public Housing, Affordable & Non-Profit Housing, Housing Choice VoucherProgram and Capital Fund resources into a single fund with full funding flexibility. All MTWinitiatives will be funded from this single fund. SAHA will ensure that all programs aresufficiently funded and will strive to serve even more families under the Public Housing andHousing Choice Voucher Programs.

SUMMARY:Due to SAHA's designation as a Moving to Work (MTW) agency, SAHA's 2010 MTW Plan willserve as the agency's long-term and annual business plan, which is required to be submitted tothe U. S. Department of Housing and Urban Development (HUD). The MTW Plan will describeSAHA's policies, programs, operations, strategies and flexibilities in meeting the local housingneeds and goals. Included in the MTW Plan submission will be revised plans for the PublicHousing Admissions and Continued Occupancy Policy (ACOP), the Housing Choice VoucherAdministrative Plan and the Capital Fund ProgramI

There has been an extensive public engagement process, to share proposed plan revisions andreceive input, prior to finalizing the submission to HUD. Key dates include:

January 26, 2010February 8, 2010February 8-26, 2010March 2, 2010March 9, 2010March 18, 2010April 8, 2010April 15, 2010

Operations and Human Resources CommitteePublic notice of 30-day comment periodResident meetings for all public housing propertiesStakeholder meetingResident meeting for Housing Choice Voucher ProgramPublic HearingBoard of Commissioner Meeting - for approvalSubmission to HUD

I Agenda Item NO.6 I


Resident meetings for all public housing properties:Program Directors, District Managers and Property Managers conducted a series of meetingsduring the month of February at all the public housing sites for the purpose of presenting theproposals and changes to the plans. There was very positive engagement with residents andfeedback provided during these meetings. Overall, residents were excited about M1W self-sufficiency activities and happy to hear about improvements being made at the differentproperties.

Stakeholder meeting:Another stakeholder meeting took place on March 2, 2010 with community agencies, advocacygroups and collaborative partners. A total of 16 agencies were represented. Agencies that werepresent voiced their approval of self-sufficiency activities under the M1W plan. Additionally, aconcern was raised regarding the Flat Utility Allowance flexibility for the HCV program under theM1W plan.

Participant meeting for Housing Choice Voucher (HCV)Program:A programparticipantmeetingfor the HousingChoiceVoucherProgramtook placeon March9,2010. There was overwhelming participation, with approximately 107 residents filling SAHA'sboard room. Residents expressed their approval of being included in the process and learningabout M1W and the changes to the HCV Administrative Plan.

Some highlights from the various plans include:

MTW. SAHA will utilize its authorization of single fund budget with full flexibilities in order to use

M1W funds for any eligible activity under Sections 9(d) and 9(e) of the 1937 Act.

Promote Self Sufficiency. Work with collaborative partners to ensure that barriers to employment are addressed.

When possible co-locate partners at SAHA's family and elderly and disabled sites toaugment services, self-sufficiency activities and wellness programs.

. Develop and implement a "Holistic Case Management Approach" that includes FamilySelf-Sufficiency (FSS) and Elderly and Disabled Services (EDS) Case Managers as wellas Housing Assistance Specialists at public housing sites for the purpose of providingcomprehensive case management, customer service, linkage to services, and promoteself-sufficiency.

. Establish a "Resident Ambassador Empowerment Program" in which 5-7 residents (perdevelopment) will serve as mentors to their community, assist with dissemination offlyers of M1W activities, assist in coordination of community events and motivate others.Resident/Mentors will be paid a monthly stipend.

Increase Housing Choices. Simplify and streamline HUD approval process for the development and redevelopment

of Public Housing, thus increasing housing choices for low income families.. To the extent funds are available, SAHA will utilize M1W funds to preserve and expand

housing for low income families.

Achieve programmatic efficiency and reduce cost by streamlining. SAHA will continue mandatory use of EIV Reports and transition from the use of third

party methods of verification of income; to accepting participant provided documents.Third party verification of assets will only be required for assets totaling a value of$25,000 or more.

. Going from annual recertification to biennial recertification for the elderly and disabled.


Amendments to the MTW Plan:When a Housing Authority wishes to request changes to its original MTW agreement, this isdone in the form of an Amendment, with a letter to HUD, detailing the request and providingjustification for the change. SAHA is proposing the submission of five (5) Amendments for thefollowing

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Allow broader uses of Public Housing and Housing Choice Voucher funds - This wouldallow the agency to use funds for additional client services, to include partnerships tocreate additional housing choices.Continue to keep SAHA's Public Housing High Performer status under the MTWdesignation - This would allow SAHA to be eligible for additional bonus funding, whichcould provide additional funding for property capital improvements.Equal HCV administrative fee compensation for SAHA-owned units. - This wouldprovide additional funding to enhance client services.Freeze Public Housing utility consumption levels - This would allow SAHA to useadditional funds to: improve client service delivery, perform upgrades at properties, etc.Streamline the HUD approval process for acquisitions, development and redevelopment- This would expedite the time for these actions, resulting in more flexibility in thecreative of public housing and affordable units.

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Public Housina Admissions and Continued Occupancy Policy (ACOP). The Public Housing program proposes to change the current single community-wide

waiting list to a site-based waiting list. This change allows applicants more flexibility tochoose where they wish to reside and moves the responsibility of managing the waitinglist to the property level.

. The Public Housing program proposes to change the procedure for emergency transfersby allowing the Public Housing Director(s) to consider verbal requests from lawenforcement for immediate health and safety issues. Written documentation will followthe verbal request within 24 hours. If alternative housing is not available in publichousing they may be referred to a tenant-based voucher if one is available.

Housina Choice Voucher (HCV) Administrative Plan. Under the Administrative Plan, the HCV Program proposes to revise its reasonable

accommodation policy to say that the need for an approved reasonable accommodationwould not need to be re-verified annually unless the family moves or when there isanother change in circumstances. Quality control measures may be employed torandomly select participant accounts to ensure the integrity of the verification policy.This revision will have a positive impact on participants as they will not be required tocoordinate with an appropriate entity annually resulting in expedited access torequested accommodation. Services for the participant may also be provided in a moreefficient and timely manner.

. The HCV program proposes to revise the current policy in regards to changes of incometo allow increases in income to be effective at the family's next regularly scheduled re-examination. This revision will have a positive impact on participants as they will havethe opportunity to save increased income for a longer period of time before anadjustment in their rent portion. Additionally, they may be able to utilize their increasedincome to assist with work related expenses such as transportation, and childcareversus the increased income immediately being applied to their increased rent portion.

ATTACHMENTS:Presentation of PlansResolution5051

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The San Antonio Housing Authority Draft Plans for:

• Moving to Work

• Public Housing Admissions and Continued

Occupancy Policy (ACOP)

• Housing Choice Voucher Administrative Plan

• Capital Fund Program

April 8, 2010

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IntroductionThe U. S. Department of Housing and Urban Development (HUD) requires Public Housing Authorities (PHAs) to annually submit a five-year annual business plan, commonly referred to as the PHA (Agency) Plan(s).

Due to SAHA’s designation as a Moving To Work (MTW) agency, the MTW Plan will instead serve as SAHA’s long-term and annual business plan, and will describe SAHA’s policies, programs, operations, strategies and flexibilities in meeting the local housing needs and goals.

The MTW program allows SAHA to design and test ways to: promote self-sufficiency among assisted families; achieve programmatic efficiencies and reduce costs; and increase housing choices for low-income households.

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IntroductionAs an MTW agency, SAHA will have the opportunity to implement new policies outside of the usual scope of HUD policies and regulations. This will allow SAHA to achieve its mission and program goals by leveraging the unique needs and concerns of SAHA’s various communities.

The proposed MTW Draft Plan is the result of months of collaborative efforts among stakeholders, representing business,advocates, residents and community members.

The MTW Plan will include: The Public Housing Admissions and Continued Occupancy Plan (ACOP); The Housing Choice Voucher Administration Plan (Admin. Plan); and The Capital Fund Program Plan.

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Introduction

The schedule for the planning process, public engagement and submission to HUD is as follows:

February 8, 2010 Post notice of Public Comment period

February 8-26, 2010 Resident meetings for all public housing properties

February 9, 2010 Resident Leadership Presentation

March 2, 2010 Stakeholder meeting

March 9, 2010 Resident meeting for Housing Choice Voucher Program

March 18, 2010 Public Hearing

April 8, 2010 Board of Commissioners Meeting and Public Hearing

April 15, 2010 Submission to HUD

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MTW A primary goal of the Moving to Work Program is to increase

employment and employment earnings

The MTW Program strives to accomplish these goals by promoting educational and job training opportunities, and by addressing barriers to employment, such as access to child care, affordabletransportation, etc.:

SAHA will collaborate with schools and non-profit agencies to promote and offer educational opportunities

Specific job training opportunities will be offered in collaboration with partners

SAHA will collaborate and co-locate service providers at public housing sites

The barrier of transportation will also be addressed for MTW participants

MTW participants will be referred to social service agencies in order to address other barriers to employment

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MTW

Activity 1: Single Fund Budget with Full Flexibility

SAHA will combine resources from Public Housing, Housing Choice Voucher, and Capital Funds under a single fund block grant

This flexibility will enable SAHA to allocate federal resources to support the preservation and expansion of affordable housing, compliance and sustainability initiatives, and self-sufficiency activities described under the MTW Plan

SAHA will ensure that all programs are sufficiently funded to continue successful administration and operations

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MTWMTW Funding Sources

$174,098,356Accumulated NRA

4.97%Public Housing Rental & Other Income

6.14%

Public Housing Operating Subsidy11.44%

Affordable Rental & Other Income9.48%

RHF 5.01%

CFP10.45%

HCV Block Grant (HAP & Administrative Fees)

52.51%

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MTW

MTW Uses$174,098,356

Operating Expenses24.24%

Self-Sufficiency Activities1.19%Provision for Housing

10.33%

CFP10.45%

RHF5.01%

HAP Expense for HCV Program46.31%

2009 HCV Admin Costs1.02%

Public & Affordable Housing Property Mgmt/Compliance

Programs/Sustainability Initiatives1.45%

Operat ing Expenses D et ail:Salaries & Benef its: 10.42%Repair & M aintenance: 4.46%Utilt ies: 4.39%Protect ive Salaries: 0.47%Insurance: 1.28%Other Expenses: 3.38%

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MTW

Activity 1(a): Promote Education Through Partnerships

SAHA will address the high school drop out rates among our Public Housing and Housing Choice Voucher Program

It is estimated that 40% of San Antonio students drop out of high school

SAHA will design a pilot program in collaboration with Gateway to College

Gateway to College is a San Antonio College program that helps students who have dropped out of high school, or who may not graduate, earn high school credits while earning college credits. Gateway to College provides free tuition, books, transportation and one meal a day. Many of the students will go on to finish an Associate of Arts Degree and transfer to four-year colleges

SAHA will provide incentives to those who participate in the program by offering a paid Work Experience/OJT in order to encourage successful completion of program

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MTWActivity 1(b): Pilot Childcare Training

SAHA will also address childcare barrier to employment by partnering with childcare training agencies to provide a customized childcare training program to public housing residents wanting to become certified childcare providers

It is estimated that 1 out of 3 families do not work due to not having adequate childcare services available

SAHA will offer a paid work experience as an incentive of successful completion of the program

SAHA will co-locate childcare providers at some of the family public housing sites and offer childcare services on site to MTW participants participating in an approved self sufficiency activity

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MTW

Activity 1(c): Holistic Case Management

The Holistic Case Management approach is an evidence based practice that addresses all of the needs of a person through a community of resources

Currently SAHA does not have the capacity to provide extensive case management services. However, under MTW, SAHA will utilize single budget flexibility to add additional case managers and co-locate partners at the sites to provide a holistic case management approach

Through the holistic case management approach residents’barriers to employment will be addressed in collaboration with partners

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MTWActivity 1(d): Resident Ambassador Empowerment Program

SAHA will implement a Resident Ambassador Empowerment program as a way of encouraging and supporting the involvement of residents who are dedicated to strengthening the social and economic conditions of their community

Resident Ambassadors will assist with MTW and other self-sufficiency activities by assisting with creating and sustainingorganic support networks among residents, service providers, connecting residents to jobs and economic opportunities, conductoutreach, coordinate community events, and leverage local resources

Resident Ambassadors will be paid a monthly stipend as an incentive for their participation

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MTWActivity 1(e): Preservation and Expansion of Affordable

Housing

SAHA proposes to utilize MTW’s flexible use of funds to preserve and expand housing for low income families

SAHA proposes also to expand its affordable housing inventory through new construction, acquisition of existing properties or conversion. SAHA will continue to create mixed income communities.

This activity will help SAHA serve more families on the waiting list and thereby increase housing choices for low income families.

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MTWActivity 2: Simplify and Streamline HUD Approval Process for Development, Redevelopment and Acquisitions

SAHA has a great need for affordable housing opportunities for its residents

Through this flexibility SAHA intends to address the goal of increasing housing choices for low income families

SAHA will request that the HUD approval process for real estate transactions, such as acquisitions, financing and divestiture, be simplified through the granting of measures and waivers as outlined in HUD’s Proposed Rule for streamlining the application process for mixed-financed development of public housing units, as published in the Federal Register on December 27, 2006.

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MTW

Activity 3: Biennial Recertification for Public Housing Elderly/Disabled Residents

Change annual re-examination of elderly and disabled families from once every year to biennial (every 2 years).

Impact to Participants: Because of the biennial re-examinations if participants receive an increase in benefits they will have the opportunity to save increased income for a longer period of time before adjustments to the rent portion occurs. Historically as increases to benefits are experienced they are offset by increases to Medicare costs.

However reductions in income or increased medical expenses experienced by the participants may be reported to SAHA and if a rent reduction is warranted, rents will be adjusted accordingly.

Convenience of participants not having to come in every year. Participants will be provided better customer service by SAHA staff due to time savings of SAHA staff and implementation of Holistic Case Management.

Impact to Agency: The anticipated impact is to increase staff efficiencies by reducing the time utilized for processing annual re-examinations and will reduce the use of paper products. The time saved by staff will allow them to perform other tasks such as inspections and referrals for services needed by participants (Holistic case management model). It is expected the financial impact to the agency will be insignificant because historically increases to benefits have been minimal (2% or less).

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MTW

Activity 4: Streamline Methods of Verification for Public Housing and Housing Choice Voucher Programs: Transition from the use of third party verification of income for participants to participant provided documents; third party verification of assets will only be required for assets totaling a value of $25,000 or more; the mandatory use of HUD’s income computer matching system (Enterprise Income Verification (EIV) System) will continue and quality control measures to randomly select participant accounts and require additional verification to ensure the integrity of the verification policy may be employed

Impact to Participants: It is anticipated that annual and interim recertifications will be processed more expeditiously as a result of a decrease in required documentation. For HCV this allows for timely HAP payments as well as a reduction in gaps of assistance due to delayed processing of recertifications. For Public Housing the time saved as a result of a decrease in required documentation allows SAHA staff to provide case management activities.

Impact to Agency: The anticipated impact is to increase timely completion of annual and interim recertifications, increase efficiencies, and reduce the use of paper products.

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MTWActivity 5: Requirements for Acceptable Documents for Public

Housing and Housing Choice Voucher Programs: Revise the length of time that applicant and participant provided documents would be valid for verification purposes (60 days to 90 days for applicants; 120 days to 180 days for participants)

Impact to Participants: Participants will be aided in the need for retrieval of requireddocumentation by allowing the utilization of documents for an extended period of time. As a result, services for the participant may be provided in a more efficient and timely manner.

Impact to Agency: The anticipated impact is to increase timely completion of annual and interim recertifications, increase efficiencies, and reduce the use of paper products.

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MTWAmendment 1

Amend MTW Agreement to allow broader uses of funds: The amendment provides SAHA with the authority to use MTW funds and activities to provide housing assistance for low income families, whether or not any such use is authorized by Section 8 or 9 of the 1937 Act, provided such uses are consistent with other requirements of the MTW statute.

Impact to Participants: This initiative would provide housing models that better leverage housing delivery systems for qualified low-income households.

Impact to Agency: Allows the agency the fungibility to expend MTW funds to develop partnerships for the creation of expanding housing choices.

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MTWAmendment 2

Continue to keep SAHA’s Public Housing High Performer status under the MTW designation: When SAHA entered into the MTW designation in 2000, SAHA received a high performance rating under Public Housing Assistance System (PHAS). Since MTW agencies are not required to report under PHAS, SAHA requests the high performer status to be retained throughout the demonstration period.

Impact to Participants: Increased benefits with additional funding such as capital improvements and additional services.

Impact to Agency: Allows SAHA to receive funding bonuses and special programs eligibility (i.e. stimulus funds).

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MTWAmendment 3

HCV Administrative Fees: SAHA proposes to be equally compensated for all units leased regardless of whether it is a PHA owned or non PHA owned unit.

Impact to Participants: Invest in efficiencies for enhanced client services.

Impact to Agency: Increases the operational funding for the HCV program.

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MTWAmendment 4

Frozen Utilities: SAHA proposes to freeze utility consumption in Public Housing for purposes of subsidy calculations at the current consumption level.

Impact to Participants: Allows the Housing Authority to use the additional funds to improve service delivery (case management, customer service, supportive services), improve living conditions and common areasfor Public Housing residents.

Impact to Agency: This will help offset the cost of services, property improvements or other approved uses.

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MTWAmendment 5

Streamlining the HUD approval process for acquisitions, development and redevelopment: SAHA is proposing to ask for flexibility from HUD to simplify the HUD requirements for the development, redevelopment and acquisitions of Public Housing units.

Impact to Participants: Increase housing choices for low-income families.

Impact to Agency: SAHA will save processing time for mixed financed transactions and acquisitions, resulting in a reduction of professional legal fees and expediting the creation of public housing and affordable units.

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Public Housing Admissions & Continued Occupancy Policy

PHA Discretionary Revisions

FORMAT – The format of the Admissions & Continued Occupancy Policy was changed to a more condensed version of policy only excluding background and procedural information.

Impact to Applicants: The document will be much easier to read and understand.

Impact to Agency: The format change reduces the document by two thirds, reduces costs of reproduction, will be more convenient to use and be a better more concise training tool.

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SELECTION METHOD LOCAL PREFERENCES – Clarifies that applicants must provide verification before they can be placed on the waiting list with the preference requested.

Impact to Applicants: This change will allow applicants to better understand their waiting time based on their preference.

Impact to Agency: This change will allow the applicant to be placed on the correct waiting list with the proper preference points thus avoiding administrative costs with changes.

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HOMELESS PREFERENCE – Add language allowing a cap for homeless preferences based on a ratio of the area’s extremely low-income population. The cap for homeless served in 2010 should be no more than 5% of total public housing units.

Impact to Applicants: Allows a more equitable number of homeless applicants in the program that mirrors the city’s demographic of extremely low income households.

Impact to Agency: There is no impact to the agency.

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TYPES OF PHA REQUIRED TRANSFERS – Include transfers to address arbitration, mediation, and/or satisfy legal judgments or agreements.

Impact to Participants: Allows more flexibility to participants to transfer to another property to satisfy mediation, legal judgments or agreements.

Impact to Agency: There is no impact to the agency.

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WAITING LIST - Change the current single community wide waiting list to a site based waiting list.

Impact to Applicants: Allow applicants more flexibility to choose where they wish to reside. After the voluntary compliance agreement with HUD was concluded, an analysis indicated minimal differences in concentration of poverty and ethnicity using centralized versus site-based waiting lists.

Impact to Agency: Moves the responsibility of managing the waiting list to the property level.

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EMERGENCY TRANSFERS – Allow the Public Housing Director (s) to consider verbal requests from law enforcement for immediate health and safety issues. Written documentation will follow the verbal request within 24-hours. If alternative housing is not available in public housing they may be referred to a tenant-based Section 8 voucher if one is available.

Impact to Participants: Allows applicants to be moved quickly in a situation where they have immediate health and safety concerns.

Impact to Agency: Allows the process to react much quicker to immediate health andsafety concerns.

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Mandatory Revisions

PIH Notice H 2009-11 – Incorporate determination if an applicant/participant and/or member is subject to a lifetime registration requirement under a state sex offender registration program

Impact to Agency and Applicants/Participants:Applicants/Participants registered as lifetime state sex offenders will be unable to participate in the program and will be unable to live in the public housing unit.

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Mandatory Revisions

PIH Notice H 2009-13 – Incorporate Form HUD-92006, Supplement to Application for Federally Assisted Programs, which provides applicants/participants the option to identify an individual or organization that SAHA may contact and the reason(s) the individual or organization may be contacted

Impact to Applicant/Participants:It is anticipated that delays in processing accounts will be reduced as a result of obtaining an additional avenue to provide/request required information/documentation.

Impact to Agency:This will provide staff with an additional resource to contact the family and/or provide/request information.

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Mandatory Revisions

PIH Notice 2010-3 (HA) – Incorporate requirement that all household members claiming eligible immigration status must provide documentation of a valid Social Security Number (SSN) within a certain time limit

Impact to Applicants/Participants:Applicants/Participants will be required to disclose and submit evidence of SSN. Persons will not be able to receive assistance if this cannot be provided.

Impact to Agency:Allows staff to validate applicant/participant identity, obtain employment and income information via computer matching programs, ensure duplicate assistance is not being paid, and enhances the use of HUD’s Enterprise Income Verification (EIV) system.

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Housing Choice Voucher Program Administrative Plan


Changes of Income - Increases in income would be effective at the family’s next regularly scheduled re-examination

Impact to Participants: Participants will have the opportunity to save increased income for a longer period of time before adjustment in rent portion. Additionally, they may be able to utilize their increased income to assist with work related expenses such as attire, transportation, and childcare versus the increased income immediately being applied to their increased rent portion.

Impact to Agency: The anticipated impact is to increase staff efficiencies by reducing the time utilized for processing changes, and reduce the use of paper products.

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Reasonable Accommodation - The need for an approved reasonable accommodation would not need to be re-verified annually unless the family moves or when there is another change in circumstances; quality control measures may be employed to randomly select participant accounts to ensure the integrity of the verification policy

Impact to Participants:Participants will not be required to coordinate with appropriate entity annually resulting in expedited access to requested accommodation. Services for the participant may also be provided in a more efficient and timely manner.

Impact to Agency:It is anticipated that the recertifications will be processed more expeditiously for participants as a result of a decrease in required documentation.

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Life Threatening Conditions – Include “No Utilities” as a life threatening condition for enforcement of housing quality standards (HQS)

Impact to Participants:This increased measure will result in a healthier environment and the opportunity to be removed from a potentially hazardous atmosphere in a more timely manner.

Impact to Agency:This will increase the level of client services that can be provided by enabling participants to be removed from a potentially hazardousatmosphere more expeditiously.

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Thermal Environment – Include functional air conditioner requirement for enforcement of HQS

Impact to Agency and Participants:

This increase in health precaution will provide a healthier environment in warmer periods of the year.

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Informal Hearings - Further define hearing procedures and responsibilities of the Hearing Officer

Impact to Participants:It is anticipated that a clarification of the procedures and responsibilities of the hearing officer will provide participants with an enhanced knowledge of the hearing process.

Impact to Agency:It is anticipated that a clarification of the procedures and responsibilities of the hearing officer will provide staff with an enhanced knowledge of the hearing process to better inform the participants.

37



Informal Conferences – Add procedure to resolve questions and/or disputes that do not require an informal review or informal hearing

Impact to Applicants/Participants:Applicants/Participants will be able to direct questions and/or disputes to staff through conference.

Impact to Agency:Presents staff with the opportunity to address issues that do not require an informal review or informal hearing.

38



Joint Custody of Dependents – Clarify policy when there is a dispute about which family should claim dependents; children who are subject to a joint custody agreement but live with one parent at least 51% of the time will be considered members of the household; the Agency may make the determination based on available documents such as court orders, or an IRS return showing which family has claimed the child for income tax purposes

Impact to Applicants/Participants: It is anticipated that a clarification will provide applicants/participants with an enhanced knowledge and understanding of the joint custody of dependents policy.

Impact to Agency: It is anticipated that a clarification will provide staff with an enhanced knowledge and further ensure consistency of policy application.

39



Project-Based Voucher (PBV) Program –The PHA will operate a project-based voucher program using up to 20 percent of its budget authority for project-based assistance; the Agency will attach the funding to specific units rather than using it for tenant-based assistance

Impact to Applicants/Participants: This will increase low income housing choices and provide an alternate form of housing assistance that is similar to the Housing Choice Voucher program. Because PBV-assisted households who want to move after one year have the right to the first available voucher, this program may result in longer wait times for applicants on the waiting list.

Impact to Agency: This will assist the Agency in meeting its goal of deconcentrating poverty and expanding housing opportunities. PBV provides another mechanism for preserving and expanding SAHA’s low-income housing inventory.

40


Mandatory Revisions

PIH Notice H 2009-11 – Incorporate determination if an applicant/participant and/or member is subject to a lifetime registration requirement under a state sex offender registration program

Impact to Agency and Applicants/Participants:Applicants/Participants registered as lifetime state sex offenders will be unable to participate in the program and will be unable to live in the assisted unit.

41


Mandatory Revisions

PIH Notice H 2009-13 – Incorporate Form HUD-92006, Supplement to Application for Federally Assisted Programs, which provides applicants/participants the option to identify an individual or organization that SAHA may contact and the reason(s) the individual or organization may be contacted

Impact to Applicant/Participants:It is anticipated that delays in processing accounts will be reduced as a result of obtaining an additional avenue to provide/request required information/documentation.

Impact to Agency:This will provide staff with an additional resource to contact the family and/or provide/request information.

42


Mandatory Revisions

PIH Notice 2009-44 (HA) – Incorporate that the use of unspent HAP funds in its NRA account will be considered prior to termination of assistance due to insufficient funding and that the financial analyst at the Financial Management Center will be contacted prior to termination actions due to insufficient funding

Impact to Agency & Participants:It is anticipated that the number of participants terminated due to insufficient funding may be reduced as a result of unspent HAP funds in NRA account being considered prior to termination.

43


Mandatory Revisions

PIH Notice 2009-52 (HA) – Incorporate the Protecting Tenants at Foreclosure Act (PTFA)

Impact to Participants:For participants whose units are being foreclosed on, vacating unit prior to sale does not constitute "good cause" for terminating tenancy. Participants are also entitled to receive a 90 day notice to vacate from the new owner.

Impact to Agency:The new owner of the foreclosed property will remain in contract with SAHA unless the new owner will use the property as their primary residence.

44


Mandatory Revisions

PIH Notice 2010-3 (HA) – Incorporate requirement that all household members claiming eligible immigration status must provide documentation of a valid Social Security Number (SSN) within a certain time limit

Impact to Applicants/Participants:Applicants/Participants will be required to disclose and submit evidence of SSN. Persons will not be able to receive assistance if this cannot be provided.

Impact to Agency:Allows staff to validate applicant/participant identity, obtain employment and income information via computer matching programs, ensure duplicate assistance is not being paid, and enhances the use of HUD’s Enterprise Income Verification (EIV) system.

45

Capital Fund Program

The current Capital Fund Program plan is based on a 2005 physical needs assessment conducted for all Public Housing properties.

The capital needs for each Public Housing property are reviewed annually via meetings for the annual budgeting process with property managers, district managers and Directors of Public Housing.

Capital needs are also presented to resident representatives to gather their input from the Public Housing properties.

The capital needs items are prioritized, immediate need is placed in the first year (annual) plan and others are set into a Five Year plan.

46

Capital Fund ProgramCompleted / In Progress / Planning

2006 CFP - Substantial Rehabilitation: Blanco Apts. / New HVAC Systems: Mirasol Subdivisions; Hornsby Admin /Reroofing: Hornsby Admin; Riverside; Scattered Sites; Lila Cockrell / Exterior Repairs/Painting: Villa Hermosa; Jewett Circle

2007 CFP - Security Fencing: Highview (install); Beldon (paint) / Playground Upgrades: Alazan; Shaley / Reroofing:Tranchese; OP Schnabel; Cross Creek; Le Chalet; Madonna; Williamsburg; Scattered Sites; Westway; Convent; Glen Park; Hermosa; Mission Park; Linda Lou / New Cabinets: Tranchese; Fair Ave; Lila Cockrell / Electrical Distribution: Cassiano Homes / Installation of Sump Pumps: Victoria Plaza; Fair Ave /Installation of Pressure Valves: Parkview / Burn Bldg Renovation: Riverside / Structural/Foundation: HB Gonzalez

47


2008 CFP – Playground Upgrades: Westway; Park Square /Exterior Repairs/Painting: McGuire; Matt Garcia; Convent /Reroofing: Fair Ave / Boiler & Fan Coil Replacement: San Pedro Arms / New HVAC: Convent / Site Improvements: South San; Guadalupe Block; Convent; Fair Ave; McGuire; Beldon /Bathroom Renovations: Sun Park / Install Pringle Switch & Backflow Preventer: Tranchese

2009 CFP – Security Fencing: Cheryl West; Crosscreek; Sun Park; Furey; Tarry Towne / Playground Upgrades: Wheatley; Lincoln; Cassiano; Cheryl West; Mirasol; Springview / Install Heaters: Victoria Plaza / Reroofing: Tarry Towne; AlazanLaundry Rms; Victoria Plaza; Park Square; Beldon; Pin Oak II; Scattered Sites; San Juan Annex / Site Improvements: Victoria Plaza; Villa Hermosa; Mission Park; Riverside; Madonna; Village East; Olive Park; Highview; Crosscreek; Sinkin; Furey

48


2009 CFP (continued) – Structural/Foundation: Mission Park; Village East; Sinkin / Replace Carport Structures: Tarry Towne / Boilers: Escondida; Le Chalet / Replace Patio Doors:Midway / Install Guardrails at Roof HVACs: Jewett Circle / Replace Sub-Flooring: OP Schnabel / Exterior Repairs & Painting: Scattered Sites

2010 CFP - New HVAC Systems: Linda Lou; Mission Pk; MirasolSubdivisions; Le Chalet; McGuire; Cisneros; Midway; Scattered Sites / Site Improvements: Alazan; Tranchese; Sun Park; Blanco; Le Chalet; Scattered Sites; Jewett Circle; Park Square; Westway; Cisneros; Hornsby; Springview / Structural /Foundation: Le Chalet; Scattered Sites / Boilers: Jewett Circle / New Cabinets: Jewett Circle; Cisneros; Exterior Repairs /Painting: San Juan Annex; Scattered Sites; Park Square; Cisneros; Glen Park / Reroofing: Midway; Scattered Sites

49

Capital Fund Program

Through HUD “fungibility,” capital items can be moved forward or to later years depending on the need of a particular property.

SAHA staff participated in a physical needs study by HUD representatives in Fall 2009. Staff is awaiting guidelines to be revamped and released by HUD headquarters for Public Housing agencies to undertake Physical Need Assessments.

SAHA staff will be soliciting for a Physical Needs Assessment for all its properties this year 2010.


Resolution 5051

RESOLUTION 5051, AUTHORIZING THE FISCAL YEAR 2010 MOVING TO WORK (MTW) PLAN, AND THE REVISED PLANS FOR THE PUBLIC HOUSING ADMISSIONS AND CONTINUED OCCUPANCY POLICY, THE HOUSING CHOICE VOUCHER ADMINISTRATIVE PLAN AND THE CAPITAL FUND PROGRAM AND AUTHORIZING THE EXECUTION OF DOCUMENTS IN CONNECTION WITH THE SUBMISSION OF THE PLANS, AND OTHER MATTERS IN CONNECTION THEREWITH. WHEREAS, the Board of Commissioners of the San Antonio Housing Authority, a public instrumentality created pursuant to the laws of the State of Texas (“SAHA”) desires to approve the Moving To Work (“MTW”) Plan for Fiscal Year 2010 including the revised plans for the Public Housing Admissions and Continued Occupancy Policy, the Housing Choice Voucher Administrative Plan and the Capital Fund Program; and WHEREAS, the Board of Commissioners desires to authorize the submission of the MTW Plan to the U.S. Department of Housing and Urban Development (“HUD”); and WHEREAS, the Board desires to authorize the Chairman and the President and CEO to execute and submit to HUD such certifications and other documents that they deem necessary or advisable in connection with the submission of the MTW Plan.


1) Approves Resolution 5051 authorizing the Fiscal Year 2010 Move to Work Plan and the revised plans for the Public Housing and Continued Occupancy Policy (ACOP), the Housing Choice Voucher Administrative Olan and the Capital Fund Program and their submission to HUD.

Passed and approved the 8th day of April 2010. _____________________________ RAMIRO CAVAZOS CHAIR, BOARD OF COMMISSIONERS Attested and approved as to form: ______________________________ LOURDES CASTRO RAMIREZ SECRETARY



CONSIDERATION AND APPROVAL REGARDING RESOLUTION 5046, AUTHORIZING ANAWARD OF CONTRACT TO HAWKINS, DELAFIELD AND WOOD LLP, FOR CONSULTINGSERVICES PERTAINING TO BEST PRACTICES AND OTHER MATTERS RELATING TOMOVING TO WORK, PUBLIC HOUSING, HOUSING CHOICE VOUCHER PROGRAMS ANDTHE OPERATION OF A HOUSING AUTHORITY, FOR AN AMOUNT NOT TO EXCEED$49,000 FORA\ PERIOD OF ONE YEAR RETROACTIVELY BACK TO MARCH 1, 2010.

Lourde&-e'astro Ramirez Ed Hi~President and CEO Chief Financial Officer

REQUESTED ACTION:Consideration and appropriate action regarding Resolution No. 5046, authorizing an award ofcontract to Hawkins, Delafield and Wood LLP, for consulting services pertaining to bestpractices and other matters relating to Moving to Work, Public Housing, Housing ChoiceVoucher Programs and the operation of a housing authority, for an amount not to exceed$49,000 for a period of one year retroactively back to March 1, 2010.

PURPOSE:To assist SAHA with the implementation of the Moving to Work and Project Based Voucherprograms, and other housing matters, as needed. This activity is aligned with SAHA's priority toimprove the quality of life of our clients.

FINANCIAL IMPACT:The SAHA operating budget has sufficient funding allocated for this assistance in thedevelopment of SAHA's housing programs.

SUMMARY:In August 2009, SAHA procured the services of Hawkins, Delafield & Wood, LLP through asmall purchase procurement. During this six-month engagement, the firm has guided staffregarding regulations pertaining to financial and programmatic flexibilities that are allowableunder the Moving to Work program, assisted in the development of the Project-based Voucherprogram, and provided expert guidance regarding matters relating to U.S. Department ofHousing and Urban Development (HUD) policies and programs. At present, the development ofthese programs continues, and the firm's technical expertise is still needed, preferably withoutthe interruption in service that an RFP would require. As an alternative, state law has anexemption for professional services such as attorneys. Because expenditures will not exceed$100,000, which is the federal small purchase threshold, the state exemption allowsexpenditures without a competitive process. Based upon this exemption, SAHA is requestingthe authority to award a contract to Hawkins, Delafield & Wood, LLP for these services.

ATTACHMENTS:Resolution 5046

\

I Agenda Item No. 71


San Antonio Housing Authority Resolution 5046

RESOLUTION 5046, AUTHORIZING AN AWARD OF CONTRACT TO HAWKINS, DELAFIELD AND WOOD LLP, FOR CONSULTING SERVICES PERTAINING TO BEST PRACTICES AND OTHER MATTERS RELATING TO MOVING TO WORK, PUBLIC HOUSING, HOUSING CHOICE VOUCHER PROGRAMS AND THE OPERATION OF A HOUSING AUTHORITY, FOR AN AMOUNT NOT TO EXCEED $49,000 FOR A PERIOD OF ONE YEAR, RETROACTIVELY BACK TO MARCH 1, 2010

WHEREAS, the Housing Authority of the City of San Antonio, Texas must provide opportunities to improve the quality of life of our residents; and

WHEREAS, technical assistance in needed to develop and implement various HUD programs; and

WHEREAS, HUD encourages housing authorities to enter into cooperative arrangements to reduce administrative expenditures in a competitive environment; and

WHEREAS, Hawkins, Delafield and Wood LLP was awarded a two-year competitive contract for legal services relating to contracts, real estate, finance and general corporate services by the Chicago Housing Authority; and

WHEREAS, SAHA has previously procured technical assistance from Hawkins, Delafield and Wood LLP through a small purchase procurement on matters relating to these services and found such assistance to be valuable to the successful development of housing programs; and

WHEREAS, staff recommends that based upon the competitive award of Chicago Housing Authority, a contract be awarded to Hawkins, Delafield and Wood LLP for a one year period for an amount not to exceed $49,000; and

WHEREAS, staff requests that the Board of Commissioners authorize the President and CEO to execute all documents to execute this contract and any extensions.


1) Approves Resolution No. 5046 approving the contract to Hawkins, Delafield and Wood LLP for legal services pertaining to real estate, finance and corporate law, including matters relating to Moving to Work, Public Housing, Housing Choice Voucher Programs and the operations of a housing authority, for an amount not to exceed $49,000 for a period of one year, retroactively back to March 1, 2010;

2) Authorizes the President and CEO to execute all necessary documents associated with these contracts and any extensions.

Passed and approved the 8th day of April 2010. _____________________________ RAMIRO CAVAZOS CHAIR, BOARD OF COMMISSIONERS Attested and approved as to form: ______________________________ LOURDES CASTRO RAMIREZ SECRETARY/PRESIDENT AND CEO



CONSIDERATION AND APPROVAL REGARDING RESOLUTION 5047, AUTHORIZING ANAWARD OF A CONTRACT TO UNITY CONTRACTOR SERVICES, INC.(SBE)(MBE)(DBE)(HUB)(HUBZONE) FOR THE INSTALLATION OF CLOTHES LINE POLESAT THE LINCOLN HEIGHTS COMPLEX, FOR AN AMOUNT NOT TO EXCEED $59,211.89,FOR A PERIOD OF 120 DAYS FROM NOTICE TO PROCEED WITH THE OPTION TOEXTEND.

Lourdes Caftro RamirezPresident and CEO

Ed HinojQS'a,Chief Financiat Officer

REQUESTED ACTION:Consideration and appropriate action regarding Resolution 5047, authorizing an award of acontract to Unity Contractor Services, Inc. (SBE)(MBE)(DBE)(HUB)(HUBlONE) for theinstallation of clothes line poles at the Lincoln Heights complex, for an amount not to exceed$59,211.89, for a period of 120 days from Notice to Proceed with the option to extend.

PURPOSE:To provide for the installation of clothes line poles, to provide a healthy, environmentally friendlyand energy efficient way to dry laundry for SAHA residents. This activity is aligned with SAHA'spriority to improve the quality of life of our clients.

FINANCIAL IMPACT:SAHA has sufficient funding allocated for the installation of the clothes line poles at the LincolnHeights complex. The project will be funded from the Capital Fund Program (CFP).

SUMMARY:On January 19, 2010, SAHA issued a "Request for Proposals" (RFP) #0912-658-80-3102 for"Install Clothes Line Poles, Lincoln Heights," which closed on February 22,2010. The RFP waspublished on our website, NAHRO, La Prensa, The San Antonio Register, The Express Newsand various other venues. A total of five (5) proposals were submitted for evaluation. Eachproposal was evaluated on cost, past performance, timeliness of service, project managementability, and Section 3 and S/W/MBE utilization plans. Unity Contractor Services, Inc.(SBE)(MBE)(DBE)(HUB)(HUBlONE) did submit a plan to aggressively employ Section 3individuals by working with our local Alamo Workforce/Texas Workforce Commission andproperty manager at Lincoln Heights.

ATTACHMENTS:Resolution 5047Bid TabulationAdvertisement List

I Agenda Item NO.8'



RESOLUTION 5047, AUTHORIZING AN AWARD OF A CONTRACT TO UNITY CONTRACTOR SERVICES, INC. (SBE)(MBE)(DBE)(HUB)(HUBZONE) FOR THE INSTALLATION OF CLOTHES LINE POLES AT THE LINCOLN HEIGHTS COMPLEX FOR AN AMOUNT NOT TO EXCEED $59,211.89 FOR A PERIOD OF 120 DAYS FROM NOTICE TO PROCEED WITH THE OPTION TO EXTEND.

WHEREAS, the Housing Authority of the City of San Antonio, Texas must provide safe and sanitary living conditions for its residents; and

WHEREAS, the clothes line poles are environmentally friendly, energy efficient, safe and healthy; and

WHEREAS, a Request For Proposals from Qualified Firms was issued on January 19, 2010 and subsequently closed on February 22, 2010; and

WHEREAS, five companies submitted their proposals for review by the due date and were evaluated by the committee on past performance, relevant experience, project management ability, Section 3 and SWMBE utilization plans; and

WHEREAS, Unity Contractor Services, Inc. (SBE)(MBE)(DBE)(HUB)(HUB Zone) was the highest rated company; and

WHEREAS, Unity Contractor Services, Inc. (SBE)(MBE)(DBE)(HUB)(HUB Zone) has committed to assisting SAHA to employ Section 3 individuals; and

WHEREAS, staff recommends that Unity Contractor Services, Inc. (SBE) (MBE)(DBE)(HUB)(HUB Zone) be awarded a contract not to exceed $59,211.89, for a period of 120 days from Notice to Proceed with the option to extend; and

WHEREAS, staff requests that the Board of Commissioners authorize the President and CEO to execute all documents to enter into this contract.


1) Approves Resolution 5047 approving the contract to Unity Contractor Services, Inc. (SBE)(MBE)(DBE)(HUB)(HUBZONE) for an amount not to exceed $59,211.89, for a period of 120 days from Notice to Proceed with the option to extend for extraordinary circumstances, and

2) Authorizes the President and CEO to execute all necessary documents associated with these contracts.

Passed and approved the 8th day of April, 2010. _____________________________ Ramiro Cavazos Chair, Board of Commissioners Attested and approved as to form: ______________________________ Lourdes Castro Ramirez Secretary/SAHA President and CEO

MaxCriterion Description Points

R1 R2 R3 R1 R2 R3 R1 R2 R3Relevant experience & Past Performance: Projects of same orsimilar type, size, scope and complexity. Number of years and/orprojects that reflect this experience. Ability to remain on schedule,cooperation with owner, safety record, timely coordination of trades,minimum number of deficiencies on punch lists, type & length ofwarranties, commitment to excellence inworkmanship/professionalism. 30Examine projects of same or similar type, size, scope andcomplexity 10 10 7 8 5 4 9 8 5 8Examine number of years and/or projects that reflect thisexperience. 10 10 8 9 8 4 9 10 5 8

Ability to remain on schedule, cooperation with owner, safetyrecord, timely coordination of trades, minimum number ofdeficiencies on punch lists , type & length of warranties,commitment to excellence in workmanship/professionalism. 10 10 6 8 7 4 9 5 5 7Project Management Ability: Organizational structure, with numberand qualifications of key staff. Resumes of Superintendent, ProjectManager and other key staff. 20Examine organizational structure, with number andqualifications of key staff, customer service plan and dispatchcapabilities. 10 5 10 7 5 8 8 5 4 6Examine resumes of Superintendent, Project Manager and otherkey staff. 10 10 10 6 8 8 9 8 4 8Price Proposal: Base price plus any combinations of alternates theowner chooses. 35 23.23 23.23 23.23 33.38 33.38 33.38 32.98 32.98 32.98Strength of the Section 3 and S/W/MBE Plans 15Examine proposers Section 3 utilization plan for hiring, trainingand/or educational opportunities for Section 3 qualifiedindividuals. 10 10 8 8 5 4 5 0 4 1Examine proposers S/W/MBE subcontracting plan. 5 3 3 5 0 2 2 0 1 1Section 3 Preference: A Firm may qualify for Section 3 status for upto an additional 5 points.Priority I: As detailed in Attachment D 5Priority II: As detailed in Attachment D 4Priority III: As detailed in Attachment D 3Priority IV: As detailed in Attachment D 2

Total 81.23 75.23 74.23 71.38 67.38 84.38 68.98 60.98 71.98

AverageFee

Bid TabulationInstallation of Clothes Line Poles Lincoln Heights

0912-658-80-3101

$78,260.00 $54,466.72 $55,125.00

Pecos Fence Co., Inc.G G & G

General Construction, Inc. Innovations, LLCHybrid Envelope

77 74 67


R1 R2 R3 R1 R2 R3Relevant experience & Past Performance: Projects of same orsimilar type, size, scope and complexity. Number of years and/orprojects that reflect this experience. Ability to remain on schedule,cooperation with owner, safety record, timely coordination of trades,minimum number of deficiencies on punch lists, type & length ofwarranties, commitment to excellence inworkmanship/professionalism. 30Examine projects of same or similar type, size, scope andcomplexity 10 5 3 1 10 10 9Examine number of years and/or projects that reflect thisexperience. 10 5 3 1 10 10 9

Ability to remain on schedule, cooperation with owner, safetyrecord, timely coordination of trades, minimum number ofdeficiencies on punch lists , type & length of warranties,commitment to excellence in workmanship/professionalism. 10 3 3 1 10 8 9Project Management Ability: Organizational structure, with numberand qualifications of key staff. Resumes of Superintendent, ProjectManager and other key staff. 20Examine organizational structure, with number andqualifications of key staff, customer service plan and dispatchcapabilities. 10 5 2 2 8 10 9Examine resumes of Superintendent, Project Manager and otherkey staff. 10 0 5 1 10 10 9Price Proposal: Base price plus any combinations of alternates theowner chooses. 35 15.87 15.87 15.87 35 35 35Strength of the Section 3 and S/W/MBE Plans 15Examine proposers Section 3 utilization plan for hiring, trainingand/or educational opportunities for Section 3 qualifiedindividuals. 10 0 1 1 10 8 6Examine proposers S/W/MBE subcontracting plan. 5 0 1 1 3 1 2Section 3 Preference: A Firm may qualify for Section 3 status for upto an additional 5 points.Priority I: As detailed in Attachment D 5Priority II: As detailed in Attachment D 4Priority III: As detailed in Attachment D 3Priority IV: As detailed in Attachment D 2Total 33.87 33.87 23.87 96 92 88AverageFee* This solicitation is to be fast tracked. SAHA negotiated a 14% Lowest submitted cost = Maximum Pointsincrease in order to complete the project by May 18, 2010. Lowest cost divided by higher=% factor

% factor time points available= awarded pointsExample: 50 = low; 100 = Next low; Points available = 20

$114,584.56 $51,940.25*

Construction Services, Inc.

Bid TabulationInstallation of Clothes Line Poles at Lincoln Heights

0912-658-80-3101Sandoval Unity Contractor

30.54 92

Advertisement List for RFP 0912-658-80-3101 Clothes Line Poles –

Lincoln Heights Alamo Asian American Chamber of Commerce Alamo City Black Chamber Asian Chamber of Commerce Builder's Exchange Blue Book of Building & Construction Plan Room Central & South Texas Minority Business Council City of San Antonio Procurement Technical Assistance Center Goodwill Hispanic Chamber of Commerce Hispanic Contractors Association De San Antonio isqftplanroom/Construction Software Technologies, inc Northside Chamber of Commerce SA Craftsmen Association SA Women's Chamber of Commerce San Antonio Chaper of the AGC South Texas Regional Certification Agency Southside Chamber of Commerce TIBH Industries UTSA Minority Business Center Westside Chamber of Commerce Women's Business Enterprise Alpha / Omega Construction Austin Constructors Bejarano Construction Eddie Real General Construction Services EG Construction Company GG & G General Construction HR Construction IECS J4Development KAI Manuel Ortiz Construction Mario L Carlin Construction MasTec Rex Kelsey RM Ultimate Construction Robles Service Group The Trevino Group Timber Canyon Construction TL's Construction Turner Construction Valentine's Construction Zachry Construction Corporation A & R Affordable Roll-Off AC AW Contractors Business World Contractors Diamond J Services Dora Contracting Galaxy Builders J Gordon, Inc J Roberts Contracting Jirah Contractors, LLC JROD Custom Trim & Remodelin Juan Garza Kessler Painting Mustang General Contracting ORACLE Building Contractors Pavement Solutions Project Control Randan Starr Roofing Surface Connection The Builder Martinez Walter Carballo



CONSIDERATION AND APPROVAL REGARDING RESOLUTION 5049, AUTHORIZING ANAWARD OF A CONTRACT TO H. KARP COMPANY (SBE) (SECTION 3 BUSINESSCONCERN) FOR THE SHINGLE ROOF REPLACEMENTS AT BURNING TREEAPARTMENTS, FOR AN AMOUNT NOT TO EXCEED $86,677, FOR A PERIOD OF 150

DAYS FRO~ N7JICE TO PROCEED WITHTHE OPTIONTO EXTEND.

(i}i~ 1L., J1 J t:JYLourdes a ro Ramirez ,JaJ.. ~President and CEO vir Chief Financial Officer

REQUESTED ACTION:Consideration and appropriate action regarding Resolution 5049, authorizing an award of acontract to H. Karp Company (SBE) (Section 3 business concern) for the shingle roofreplacements at Burning Tree Apartments, for an amount not to exceed $86,677, for a period of150 days from Notice to Proceed with the option to extend.

PURPOSE:To replace the shingle roofs on Building 3 and 4 at Burning Tree Apartments which havereached the end of their life expectancy. As a result of the deteriorated roof condition, theproperty is experiencing leaks with resulting drywall damage to the interior of these buildings.This activity is aligned with SAHA's priority to improve the quality of life of our clients, as well asthe priority to preserve our existing affordable housing assets.

FINANCIAL IMPACT:The shingle roof replacements at Burning Tree Apartments will be funded from propertyreserves.

SUMMARY:On January 27, 2010, SAHA issued a "Request for Proposals" (RFP) #0912-910-66-3110 forthe replacement of the shingle roofs at Burning Tree Apartments, which closed on March 2,2010. The RFP was published on our website, NAHRO, La Prensa, The Express News andvarious other venues. A total of five (5) companies submitted proposals for evaluation.Proposals were evaluated on cost, experience, past performance, project management abilityand the Section 3 and S/W/MBE utilization plans. H. Karp Company (SBE, Section 3 Businessconcern) received the highest rating.

ATTACHMENTS:Resolution 5049Bid tabulationAdvertisement List

I Agenda Item No.9



RESOLUTION 5049, AUTHORIZING AN AWARD OF A CONTRACT TO H. KARP COMPANY (SBE) (SECTION 3 BUSINESS CONCERN) FOR THE SHINGLE ROOF REPLACEMENTS AT THE BURNING TREE APARTMENTS FOR AN AMOUNT NOT TO EXCEED $86,677 FOR A PERIOD OF 150 DAYS FROM NOTICE TO PROCEED WITH THE OPTION TO EXTEND.

WHEREAS, the Housing Authority of the City of San Antonio, Texas must provide safe and sanitary living conditions for its residents; and

WHEREAS, the replacement of the shingle roofs provide a safe and healthy environment and protects SAHA’s affordable housing assets; and

WHEREAS, a Request For Proposals for Qualified Firms was issued on January 27, 2010 and subsequently closed on March 2, 2010; and

WHEREAS, five companies submitted their proposals for review by the due date and were evaluated by the committee on past performance, relevant experience, project management ability, Section 3 and SWMBE utilization plans; and

WHEREAS, H. Karp Company (SBE)(Section 3 business concern) was the highest rated company; and

WHEREAS, H. Karp Company (SBE)(Section 3 business concern) has qualified as a Section 3 Business Concern; and

WHEREAS, staff recommends that H. Karp Company(SBE)(Section 3 business concern) be awarded a contract not to exceed $86,677 for a period not to exceed 150 days from Notice to Proceed with the option to extend; and

WHEREAS, staff requests that the Board of Commissioners authorize the President and CEO to execute all documents to enter into these contracts.


1) Approves Resolution No. 5049 approving the contract to H. Karp Company(SBE)(Section 3 business concern )for an amount not to exceed $86,677, for a period of 150 days from Notice to Proceed with the option to extend, and

2) Authorizes the President and CEO to execute all necessary documents associated with these contracts and any extension.

Passed and approved the 8th day of April, 2010. _____________________________ Ramiro Cavazos Chair, Board of Commissioners Attested and approved as to form: ______________________________ Lourdes Castro Ramirez Secretary/SAHA President and CEO


R1 R2 R3 R1 R2 R3 R1 R2 R3Relevant experience & Past Performance: Projects of same orsimilar type, size, scope and complexity. Number of years and/orprojects that reflect this experience. Ability to remain onschedule, cooperation with owner, safety record, timelycoordination of trades, minimum number of deficiencies on punchlists, type & length of warranties, commitment to excellence inworkmanship/professionalism. 35Examine projects of same or similar type, size, scope andcomplexity 15 5 2 8 15 15 15 15 10 5

Examine number of years and or projects that reflect thisexperience. Ability to remain on schedule, cooperation withowner, safety record, timely coordination of trades, minimumnumber of deficiencies on punch lists. 10 5 8 10 10 9 10 10 10 5

Examine type and length of warranties, commitment toexcellence in workmanship and professionalism asevidenced by certificates, licenses, training and/or education. 10 10 0 8 10 0 8 5 0 0Project Management Ability: Organizational structure, financialcapability, number and qualifications of key staff. Resumes ofSuperintendent, Project Manager and other key staff andoversight plan. 20Examine organizational structure, financial capabilities, andnumber and qualifications of key staff. 15 15 3 10 15 5 10 10 5 5Examine resumes of Superintendent, Project Manager andother key staff. 5 5 1 5 5 4 5 5 4 0Price Proposal: Lowest submitted cost = Maximum PointsLowest cost divided by higher=% factor% factor time points available= awarded pointsExample: 50 = low; 100 = Next low; Points available = 2050/100=.5 = 50%; 50% X 20= 10 points 25 14.52 14.52 14.52 24.26 24.26 24.26 21.6 21.6 21.6Strength of the Section 3 and S/W/MBE Plans 15Examine proposers Section 3 utilization plan for hiring,training and/or educational opportunities for Section 3qualified individuals. 10 10 6 8 10 3 9 10 3 10Examine proposers S/W/MBE subcontracting plan. 5 2 5 0 5 0 0 5 0 5Section 3 Preference: A Firm may qualify for Section 3 status forup to an additional 5 points.Priority I: As detailed in Attachment D 5Priority II: As detailed in Attachment D 4Priority III: As detailed in Attachment D 3Priority IV: As detailed in Attachment D 2 2 2 2

Total 66.52 39.52 63.52 96.26 62.26 83.26 81.6 53.6 51.6

AverageFee

Shingle Roof Replacements at Burning Tree ApartmentsBid Tabulation

0912-910-66-3110

$144,656.80 90606.40*

AAA Roofing

56.52 80.59 62.27$101,390.80

H. Karp Company Roofing, Inc.Marlowe


R1 R2 R3 R1 R2 R3Relevant experience & Past Performance: Projects of same orsimilar type, size, scope and complexity. Number of years and/orprojects that reflect this experience. Ability to remain onschedule, cooperation with owner, safety record, timelycoordination of trades, minimum number of deficiencies on punchlists, type & length of warranties, commitment to excellence inworkmanship/professionalism. 35Examine projects of same or similar type, size, scope andcomplexity 15 15 5 5 15 0 5

Examine number of years and or projects that reflect thisexperience. Ability to remain on schedule, cooperation withowner, safety record, timely coordination of trades, minimumnumber of deficiencies on punch lists. 10 10 8 7 10 0 6

Examine type and length of warranties, commitment toexcellence in workmanship and professionalism asevidenced by certificates, licenses, training and/or education. 10 10 0 8 10 0 3Project Management Ability: Organizational structure, financialcapability, number and qualifications of key staff. Resumes ofSuperintendent, Project Manager and other key staff andoversight plan. 20Examine organizational structure, financial capabilities, andnumber and qualifications of key staff. 15 10 2 5 10 1 9Examine resumes of Superintendent, Project Manager andother key staff. 5 5 0 0 5 0 5

Price Proposal:Lowest submitted cost = Maximum PointsLowest cost divided by higher=% factor% factor time points available= awarded pointsExample: 50 = low; 100 = Next low; Points available = 2050/100=.5 = 50%; 50% X 20= 10 points 25 19.92 19.92 19.92 25 25 25Strength of the Section 3 and S/W/MBE Plans 15Examine proposers Section 3 utilization plan for hiring,training and/or educational opportunities for Section 3qualified individuals. 10 10 3 10 10 4 8Examine proposers S/W/MBE subcontracting plan. 5 5 0 5 5 0 0Section 3 Preference: A Firm may qualify for Section 3 status forup to an additional 5 points.Priority I: As detailed in Attachment D 5Priority II: As detailed in Attachment D 4Priority III: As detailed in Attachment D 3Priority IV: As detailed in Attachment D 2

Total 84.92 37.92 59.92 90 30 61AverageFee

Bid Tabulation

$100,917.38 Withdrew Bid Error

Shingle Roof Replacements at Burning Tree Apartments0912-910-66-3110

Construction, Inc. Construction, LLC

60.92 60.33

Saturn Sosa

Advertisement List for RFP 0912-910-66-3110

Burning Tree Shingle Roof Replacements Minority Business Enterprise Center Alamo Asian American Chamber of Commerce Alamo City Black Chamber Asian Chamber of Commerce Builder's Exchange Blue Book of Building & Construction Plan Room Central & South Texas Minority Business Council City of San Antonio Procurement Technical Assistance Center Goodwill Hispanic Chamber of Commerce Hispanic Contractors Association De San Antonio isqftplanroom/Construction Software Technologies, inc Northside Chamber of Commerce SA Craftsmen Association SA Women's Chamber of Commerce San Antonio Chaper of the AGC South Texas Regional Certification Agency Southside Chamber of Commerce TIBH Industries UTSA Minority Business Westside Chamber of Commerce Women's Business Enterprise Alpha / Omega Construction Austin Constructors Bejarano Construction Eddie Real General Construction Services EG Construction Company GG & G General Construction HR Construction IECS J4Development KAI Manuel Ortiz Construction Mario L Carlin Construction MasTec Rex Kelsey RM Ultimate Construction Robles Service Group The Trevino Group Timber Canyon Construction TL's Construction Turner Construction Valentine's Construction Zachry Construction Corporation A & R Affordable Roll-Off AC AW Contractors Business World Contractors Diamond J Services Dora Contracting Galaxy Builders J Gordon, Inc J Roberts Contracting Jirah Contractors, LLC JROD Custom Trim & Remodelin Juan Garza Kessler Painting Mustang General Contracting ORACLE Building Contractors Pavement Solutions Project Control Randan Starr Roofing Surface Connection The Builder Martinez Walter Carballo

Equal Housing Opportunity Equal Opportunity Employer

818 S. FLORES ST. SAN ANTONIO, TEXAS 78204 210-477-6262 www.saha.org

Procurement Department

Procurement Activities for April 8, 2010

SAHA is currently advertising for the following services: Pecan Hill Property Management 05-28-2010 Repair and Replacement of Wood Fencing at Frank Hornsby, Morris Beldon, Tarry Towne 03-31-2010 Waste Disposal and Recycling Services 4-20-2010 Plumbing Maintenance Services 04-1-2010 Installation of Gate Operator at Tranchese 3-30-2010 Modified Roof Repair at Wheatley Courts, O.P. Schnabel, Kenwood North Complexes 04-05-2010 Abatement of Asbestos at 14054 Green Jay 03-31-2010 O.P Schnabel & Le Chalet Metal Roof Replacement 4-5-2010 Homestead Pool Repair 4-12-2010 CastlePoint Pool Repair 04-4-2010 Unit Make Ready Services 04-22-2010 Modified Roof Repair and Replacement at CrossCreek & Sun Park Lane Apartments 04-12-2010 Reconstruction of Marie McGuire West Fascade 04-13-2010 Graphic Designer for Annual Report 4-2-2010 Modernization of Elevators at Various Locations Numerous micro purchases for landscaping, various construction, make-ready and carpet replacement on

an as-needed basis Solicitations under Evaluation: Alcohol and Drug Testing Services



Coin Operated Laundry Concessions Electrical Maintenance and Repair Services SAHA Carpet Replacement Legal Services Bond Counsel Landscaping and Ground Maintenance Services at various SAHA properties Repairs at 204, 205, 206 Gus Garcia Executive Recruiters Future Solicitations: Title Company Services (1 year with 4 possible one-year extensions) . Background Investigations (1 year with 4 possible one-year extensions) Vending Concessions SAHA Wide (1 year with 4 possible one-year extensions) Landscaping Services for Wheatley Courts and Lincoln Heights (1 year with 4 possible one-year

extensions) Temporary Agencies for employment (1 year with 4 possible one-year extensions) HVAC repairs (1 year with 4 possible one-year extensions) Steel Fencing at Cross Creek, Sun park, Cheryl West, Francis Fuery Fire Extinguishers (1 year with the possibility of 4 one-year extensions) 10145 Galesburg Fire Reconstruction Glass (1 year with the possibility of 4 one-year extensions) Appraisal Services Catering



Advertising and Promotional Items Alternate Motor Vehicle Fuel Management System Rehabilitation of burn units at Fair Ave Apartments HVAC Replacement at Convent Wan and Telecom Services Security Patrol at Mirasol Environmental Abatement at Building 8 at Park Place Apartments Asbestos Abatement at 14054 Green Jay Answering Services Repairs at 11206 Prairie Spring Repairs at 2811 Goldsmith Solicitations under $50,000 awarded: Abatement of Asbestos at 708 & 709 Fair Avenue Apartments- Arc Abatement I, Ltd--$5514 Solicitation cancelled: Modified Roofing at Wheatley Administration Building Demolition of 321 Essex Supply and Install Playground Equipment at Encanta Villas Roof Repair and Replacement at Madonna Apartments Case Management Services Appliance Parts Elevator Modernization Phase II

SAHA Board of Commissioners

Events Calendar April 2010-May 2010

Meeting Time(s)/Day(s)/Date(s) Location

Regular Board Meeting

1:00 pm

Thursday, April 8, 2010

SAHA Board Room

Resident Services Committee Meeting

April 16, 2010 10:30 am

Mission Park Apartments 5825 Analissa

SAT 78214 Southwest School of Art & Craft

Fiesta Arts Fair 2010 (10 passes available)

Saturday-Sunday April 16 & 17

300 Augusta SAT 78205

2nd Annual San Antonio Youth Summit

Tuesday, April 20, 2010 Henry B. Gonzalez Convention Center

Operations and Human Resources Committee Meeting

Thursday, April 22, 2010 8:30 am

SAHA Board Room

Special Board Meeting

Thursday, April 22, 2010 10:00 am

SAHA Board Room

SAHA Offices Closed (Fiesta)

Friday, April 23, 2010 All SAHA Properties

Regular Board Meeting Thursday, May 6, 2010

1:00 pm SAHA Board Room

Operations and Human Resources Committee Meeting

Friday, May 14, 2010 1 p.m.

SAHA Board Room

Special Board Meeting (FY 2011 Budget Workshop)

Friday, May 14, 2010 2:30 p.m.

SAHA Board Room

Resident Services Committee Meeting

Friday, May 21, 2010 10:30 am

Frank E. Hornsby Apts. 740 Rice Road

SAT 78220

SAHA Offices Closed (Memorial Day)

Monday, May 31, 2010 All SAHA Properties

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