Board of Directors 2013-14 Executive Committee President Laura Gieseking, CMP, CMM President Elect Sheila Smith LeCorre Immediate Past President Barb Oswell Vice President of Communications Tamara Olson, CMP Vice President of Education Gina Nordskog Vice President of Strategic Alliances Brynn Mehrkens Vice President of Leadership Development Melissa Deming, CMP Vice President of Membership Karina Gronberg Board Members Director of Communications Shawn Augustine Director of Education Maren Obermeyer, CMP Director of Strategic Alliances Clint Greenebaum Director of Leadership Development Annette Belding, MRS Director of Membership Barb Madigan Association Management Shelly Harris Board of Director’s Packet May 15, 2014 Any member in good standing may request a copy of the current statement of financials for the chapter by contacting AMPERE! Wired for Associations, attn: Shelly Harris, Account Executive: [email protected]Page 1 of 24
Transcript
Board of Directors 2013-14 Executive Committee President Laura Gieseking, CMP, CMM President Elect Sheila Smith LeCorre Immediate Past President Barb Oswell Vice President of Communications Tamara Olson, CMP Vice President of Education Gina Nordskog Vice President of Strategic Alliances Brynn Mehrkens Vice President of Leadership Development Melissa Deming, CMP Vice President of Membership Karina Gronberg
Board Members Director of Communications Shawn Augustine Director of Education Maren Obermeyer, CMP Director of Strategic Alliances Clint Greenebaum Director of Leadership Development Annette Belding, MRS Director of Membership Barb Madigan Association Management Shelly Harris
Board of Director’s Packet May 15, 2014
Any member in good standing may request a copy of the current statement of financials for the chapter by contacting AMPERE! Wired for Associations,
The Minnesota Chapter of Meeting Professionals International (MPI) is dedicated to advancing awareness, professionalism and
excellence in the meetings industry through communication, education and recognition.
Agreed Rules of Engagement
1. Come on time, end on time, stay focused throughout the meeting 2. Be respectful of others, focusing your attention on the individual who has the floor, always communicating in a
positive manner with other board members. 3. Be engaged and be prepared with what is expected of you. 4. Promote a comfortable atmosphere of professional conduct.
MPI MN Board of Directors Meeting Minutes April 16, 2014 10:30 am – 12:00 pm
The Commons Hotel, 615 Washington Ave SE, Minneapolis MN 55414
Present: Laura Gieseking, CMP CMM; Brynn Mehrkens; Karina Gronberg; Sheila Smith Le
The Minnesota Chapter of Meeting Professionals International (MPI) is dedicated to advancing awareness, professionalism and
excellence in the meetings industry through communication, education and recognition.
Agreed Rules of Engagement
1. Come on time, end on time, stay focused throughout the meeting 2. Be respectful of others, focusing your attention on the individual who has the floor, always communicating in a
positive manner with other board members. 3. Be engaged and be prepared with what is expected of you. 4. Promote a comfortable atmosphere of professional conduct.
The education committee is hosting monthly education meetings (7 total), the May Gala, holiday
party and iConnect. Both the holiday party and iConnect are organized by separate chairs.
Monthly education meetings are overseen by volunteers.
Gieseking would like our volunteers to stretch themselves and gain confidence in new skill areas,
noting the education committee is doing a great job of doing this. Because education is a major
focus of MPI both locally and internationally, our board should become more deeply engaged
within education. Obermeyer noted the committee is encouraging members to recommend
speaker and education topics to increase member engagement.
The board will be asked to review an education calendar at the July board meeting at Ampere!.
The Minnesota Chapter of Meeting Professionals International (MPI) is dedicated to advancing awareness, professionalism and
excellence in the meetings industry through communication, education and recognition.
Agreed Rules of Engagement
1. Come on time, end on time, stay focused throughout the meeting 2. Be respectful of others, focusing your attention on the individual who has the floor, always communicating in a
positive manner with other board members. 3. Be engaged and be prepared with what is expected of you. 4. Promote a comfortable atmosphere of professional conduct.
the directors as well. Smith Le Corre noted that many chapters send up to 5 or 6 people,
including their association management company staff.
The board collectively agreed to pursue sending additional board members to the upcoming
chapter leadership summit. Before the May board meeting, Mehrkens should be instructed on
how many people to add to the budget so it can be voted on at the meeting.
WEC Updates
WEC is moving ahead smoothly. Content is being uploaded to the website and speakers are
being booked. Volunteers are being recruited and a volunteer training will take place in May.
Gieseking proposed two budget requests to the Board:
1. WEC budget request: Gieseking proposed adding a $3,500 to earmark in our budget for
WEC this year. $2,500 would go toward volunteer recognition on behalf of Minnesota
chapter, including a $5 gift card to all volunteers. $700 would go toward a WEC chapter
reception for both WEC registrants and a pool of volunteers. $300 would be earmarked as
a $50 gift to those who chair one of the six planning committees.
Smith Le Corre suggested that $2,500 is a lot of money that could be used elsewhere in
our chapter and doesn’t know if a $5 gift to volunteers is necessary. Madigan and
Nordskog also feel a $5 gift card is not necessary. Mehrkens expressed concern that there
could be more volunteer participation than budgeted for.
Gieseking modified her proposal to eliminate the $2,500 portion and increase the
remaining portion.
Motion: Gieseking motioned to add $1,500 for volunteer recognition to the budget,
consisting of a reception and gifts for chairs. All in favor. Motion passed.
2. MPI Foundation: In our budget, we have planned a $500 donation to the MPI
foundation. Gieseking confirmed the intent of the board to continue this donation. There
was discussion about adjusting the donation amount.
The Minnesota Chapter of Meeting Professionals International (MPI) is dedicated to advancing awareness, professionalism and
excellence in the meetings industry through communication, education and recognition.
Agreed Rules of Engagement
1. Come on time, end on time, stay focused throughout the meeting 2. Be respectful of others, focusing your attention on the individual who has the floor, always communicating in a
positive manner with other board members. 3. Be engaged and be prepared with what is expected of you. 4. Promote a comfortable atmosphere of professional conduct.
Motion: Gieseking motioned to donate $500 to the MPI Foundation in 2014. All In favor.
Motioned carried.
Past President’s Council Meeting
Motion: Oswell motioned to thank the ten past presidents with a $20 gift. There was discussion
about suggested types of gifts. All in favor. Motion carried.
Update on Chapter Activities
Education Report
Nordskog and Obermeyer shared that the May gala takes place on Thursday, May 22. The
reception will take place from 5:30 to 6:15pm, followed by dinner and the program. A dance line
will provide entertainment and Charles Hubble will act as MC. There was discussion about
eliminating slide presentations from the meeting. Smith Le Corre noted that in the past, sponsors
have been upset if their logos were not presented on a screen and volunteer winners have been
upset if their name wasn’t listed on a presentation.
Leadership Development Report
A Power of Peers event will take place on June 8, including a panel of four featured speakers,
including Olson. Belding shared that the Road Shows for students were successful in February,
March and April. Emerging Leaders has wrapped up for the year; there were 35 to 40 people at
the last meeting. Emerging Leaders will kick off again in August. The Leadership Development
committee is in the midst of reorganizing volunteers.
Communications Report
Olson has been overseeing various web development projects. She met with Ampere! and Lisa
Marie to determine where MPI is at with the projects. It was decided that we will spend the
remaining money to include key search tools on the website. CE tracking is a complicated
process to develop.
There was discussion about whether MPI Minnesota members should be directed to use MPI
International’s tool for CE tracking or if the Minnesota chapter should develop their own tool.
Gieseking feels MPI Minnesota should not recreate the wheel and that members should be
diligent about keeping records of their education. Olson pointed out that not all members are
CMPs. Olson also noted that MPI Minnesota is committed to education, and as an education
based organization, should support our members in proving their education.
The Minnesota Chapter of Meeting Professionals International (MPI) is dedicated to advancing awareness, professionalism and
excellence in the meetings industry through communication, education and recognition.
Agreed Rules of Engagement
1. Come on time, end on time, stay focused throughout the meeting 2. Be respectful of others, focusing your attention on the individual who has the floor, always communicating in a
positive manner with other board members. 3. Be engaged and be prepared with what is expected of you. 4. Promote a comfortable atmosphere of professional conduct.
Tammy introduced the idea of charging members for transcripts of their educational credits.
Olson discussed the nomination process for the EMPI Awards. Our categories may be limiting.
Olson suggested that instead of a nomination process we have a submission process. Gronberg
said the nomination process was recently revamped to make the process easier logistically, but
that the categories themselves were not changed. Gieseking concluded this discussion is food for
thought for next year.
Membership Report
Madigan is coordinating corporate office visits instead of trade shows. However, office visits are
incurring some expenses such as in-house catering.
The New Member Orientation takes place on April 25. Madigan confirmed that someone from
each committee is attending.
Gieseking asked that each committee representative inform Madigan with their number of
expected chairs and volunteers for budgeting purposes by May 15.
President’s Report
Gieseking concluded that there is still a CMM program and the requirements have been
compromised. For more detail, please refer to the prior announcement on CMM changes.
Strategic Alliances Report
Mehrkens asked the board to review their budget as soon as possible for any miscoding.
Mehrkens reviewed the check policy at monthly meetings. Ampere! frequently asks Mehrkens
about their credit card only policy. If you feel MPI should revisit this policy, please let Mehrkens
know. This item will be added to June Board agenda to remove barriers preventing members
from attending monthly meetings.
There have been 11 total applications for scholarships; however two members applied to two
different scholarships, reducing the number of individual applicants to 9. Last year we had 16
individual applicants. Mehrkens would like to extend the deadline to seek more applications, but
wants to be fair to people who adhered to the deadline.
The Minnesota Chapter of Meeting Professionals International (MPI) is dedicated to advancing awareness, professionalism and
excellence in the meetings industry through communication, education and recognition.
Agreed Rules of Engagement
1. Come on time, end on time, stay focused throughout the meeting 2. Be respectful of others, focusing your attention on the individual who has the floor, always communicating in a
positive manner with other board members. 3. Be engaged and be prepared with what is expected of you. 4. Promote a comfortable atmosphere of professional conduct.
We are in great financial shape this year. Mehrkens suggested soliciting for sponsors at the
podium during the May gala.
Other Business
Gieseking noted the May board meeting was cancelled last year because it was a busy time. The
board discussed and concluded to have a May board meeting this year. It is tentatively scheduled
for May 15 from 3-4:30pm, but the location has not been finalized.
Pending Agenda Items
Adjourn
Meeting adjourned at 11:59.
Page 7 of 24
Leadership Development Team Status Report (TSR) Date: May 2014 Vice President: Melissa Deming - [email protected] Director: Annette Belding – [email protected] 2013-2014 Goals:
Leadership Development will: Provide mentoring opportunities to cultivate current and future leaders.
Create awareness of MPI among students entering the meeting/event and hospitality industries.
Design educational programming where leadership skills are encouraged and valued at all levels.
Promote leadership succession.
Strategic Goal #1
Mentoring Power of Two: Fostering mentor/mentee relationships Completion Date %
Complete
Action Item 1.1 Collaborate with Student leadership to acquire 2 new student mentees Ongoing 100%
Action Item 1.2 Collaborate with Emerging Leaders to acquire 2 new mentees
Ongoing 50%
Action Item 1.3
Network at chapter events and online social media to secure 2 new mentors and mentees
Ongoing 50%
Action Item 1.4
Establish Informal meetings between mentees and mentors (phone/coffee talk) Ongoing 50%
Action item 1.5
Secure monthly new member list to contact new members and make them aware of mentoring/mentee programs
Monthly 10%
Action item 1.6
Prepare 2 promotional blurbs for the Pulse Aug/Feb 2013/14 100%
Strategic Goal #2
Mentoring: Power of Peers - Develop small educational group mentoring programs
Action Item 2.1
Develop 4 educational programs and secure key topic experts that provide value to members – September, November, February, April (1st Tuesday of the month)
Aug/Dec 2013 100%
Action Item 2.2
Secure in-kind venue space and F&B- November = Mystic Lake, February = Crowne Plaza Airport, April = St. Paul Hotel, June = Marriott Northwest
Aug/Dec 2013 100%
Action Item 2.3
Create communication campaign to promote program through MPI website, LinkedIn, Facebook and Twitter – encourage Leadership Development committee to help promote events on social networks
August 2013 100%
Action Item 2.4
Establish registration fee to generate revenue for chapter August 2013 100%
Action Item 2.5
Apply for RISE award for Power of Peers before December 2013 December 2013 0
Action Item 2.6
Prepare 4 promotional blurbs for the Pulse Aug/Oct/Jan/Mar 2013/14 75%
Strategic Goal #3
Mentoring: Succession planning for next Chair and Vice Chair
Action Item 3.1
Continue conversations regarding leadership opportunities within the committee
Ongoing 100%
Action Item 3.2
Provide opportunities for committee members to lead a meeting and complete the TSR
Define clear roles and responsibilities within the committee August 2013 100%
Action item 3.4
Attend new member orientation as well as other chapter events to attract new volunteers
Ongoing 75%
Strategic Goal #1
Student Leadership: Promote and engage student member participation
Action Item 1.1 Connect to student members prior to monthly meetings for personal invitation Ongoing 75%
Action Item 1.2 Assign volunteers to welcome students at each monthly meeting August 2013 75%
Action Item 1.3 Pair student members in mentor / mentee relationship Ongoing 0
Action Item 1.4 Prepare 2 written promotional copy for the Pulse October / February
2013/14 100%
Strategic Goal #2
Student Leadership: Promote MPI to students at universities and colleges
Action Item 2.1 Connect with professors at universities to secure 2 speaking opportunities Sep/Jan 2013/14 100%
Action Item 2.2 Connecting with university tourism clubs to be a guest at 2 university event Sep/Jan 2013/14 100%
Action Item 2.3
Research and compile information regarding opportunities to promote MPI through university social media
April 2014 10%
Action item 2.4
Research and compile information regarding opportunities to develop MPI clubs on colleges and universities
April 2014 10%
Action item 2.5
Prepare written copy to promote upcoming events (as applicable) Ongoing 100%
Strategic Goal #3
Student Leadership: Succession planning for next Chair and Vice Chair
Action Item 3.1
Continue conversations regarding leadership opportunities within the committee
Ongoing 10%
Action Item 3.2
Provide opportunities for committee members to lead a meeting and complete the TSR
Ongoing 0%
Action item 3.3
Define clear roles and responsibilities within the committee August 2013 25%
Action item 3.4
Attend new member orientation as well as other chapter events to attract new volunteers
Ongoing 25%
Strategic Goal #1
Emerging Leaders: Design 4 educational programs geared towards emerging leaders within the meetings and events industry
Action Item 1.1 Establish topics for the quarterly meetings June 2013 100%
Action Item 1.2 Solicit and secure speakers for each meeting Jun/Aug/Nov 2013/14 100%
Action Item 1.3 Secure an average of 20 attendees at each meeting Ongoing 0
Action Item 1.4 Work with education to secure meeting room location and setup Ongoing 100%
Strategic Goal #2
Emerging Leaders: Design communication campaign to promote events
Action Hand out flyers at the MPI luncheon the month prior to Emerging Leaders Jul/Sep/Dec/Feb 2013/14 100%
Page 9 of 24
Item 2.1 program
Action Item 2.2
Increase social media marketing by encouraging Leadership Development committee member to posts the meetings on their professional social media sites
Ongoing 0
Action Item 2.3
Written promotional copy for website, social media sites and the Pulse provided to the communications committee two months in advance of programs
Jun/Aug/Nov/Jan 2013/14 100%
Action item 2.4
Follow up recap sent to communications for posting in the Pulse and website Aug/Oct/Jan/Mar 2013/14 100%
Action item 2.5
Surveys to validate quality of programming and future topics Aug/Oct/Jan/Mar 2013/14 100%
Strategic Goal #3
Emerging Leaders: Succession planning for next Chair and Vice Chair
Action Item 3.1
Continue conversations regarding leadership opportunities within the committee
Ongoing 0
Action Item 3.2
Provide opportunities for committee members to lead a meeting and complete the TSR
Ongoing 0
Action item 3.3
Define clear roles and responsibilities within the committee June 2013 100%
Action item 3.4
Attend new member orientation as well as other chapter events to attract new volunteers
Ongoing 0%
Strategic Goal #1
Create and Implement a Chapter Leadership Succession Plan (Emerging Volunteer to Industry Leader)
Action Item 1.1
Grow Volunteer base
Ongoing 30%
Action Item 1.2
Establish the LS Partners - Organize the LS Committee members encouraging both student and senior meeting industry professionals
January 2014 50%
Action Item 1.3 Establish Goal/Mission January 2014 50%
Action Item 1.4
Outline the elements of the Leadership Succession Plan
January 2014 90%
Action Item 1.5
Get Buy-in from Past Presidents Council as a resource for feedback and promotions
November 2013 100%
Action Item 1.6
Promote and Acknowledge the Leadership Succession Vision through scheduled presentations, workshops, announcements, articles, and mentoring opportunities. MPIMN Board, ATM, Membership Orientation, Retreats, monthly meetings, Pulse, Website, Team in Review, Maximize Your Membership display,
Ongoing 50%
Action Item 1.7
Create, Coordinate and Collect Committee Skills Set Forms: Committee VP & Directors to complete for each volunteer; Match current active volunteers With current chair positions – ongoing placement
January 2014 30%
Action Item 1.8
Complete draft of Leadership Succession Plan Content/Board input Incorporate Leadership Succession Plan into Team Status Report for 2014-2015
December 2014 80%
Action Item 1.9
Complete final Leadership Succession Plan; Incorporate into MPIMN Policies and Procedures; Add plan to Board Resource page
2014-2015 0
Strategic Goal #1
VP & Director – Promote leadership succession
Action Engage Chairs & Vice Chairs to look into future positions through activities Ongoing 80%
Page 10 of 24
Item 4.1 such as completing TSRs and attending one board meeting throughout the year
Action Item 4.2
Inspire Chairs and Vice Chairs to continuously promote next level of advancement on the board during monthly meetings
Ongoing 65%
Action Item 4.3
Encourage committee members to continue recruiting volunteers throughout the year
Ongoing 85%
Leadership Development Team activity this month:
Mentoring: Power of 2 & Power of Peers - o Power of Peers held an event on April 8th at the St. Paul Hotel called Updating Your Resume at
Every Stage of your Career. There were 8 attendees o The June event topic and location is planned and speakers are being lined up o Talk about merging Power of Peers with Emerging Leaders o Working to recognize mentor pairings at May Gala with roses
Leadership Succession –
President Laura and President-Elect Sheila led a Board 101 - Transition Workshop for the incoming 2014/2015 Board of Directors.
Completing content for the MPI MN Guide to Leadership Succession – completion date is June 30. Past Presidents Council submitted their final Pulse article for the year.
Student Leadership – March – Student month was very successful. There were 9 students that attended the monthly meeting
and 6 sponsors. Pulse article submitted. March 26th – sent two representatives to SCSU to be on a Career Panel for their Travel and Tourism
Program. April 2nd – sent 2 representatives from MPI to SCSU’s Travel Day (Melissa Deming and Jason Squire).
Presented on the benefits of MPI for students. The DCTC MPI Club is going to be holding a June Picnic as a final party for their members. They are
going to pass along this information to us and see if we can send some MPI MN Members to attend.
Emerging Leaders – Have a half dozen folks interested in joining EL for the upcoming year Scheduling a HH with all those interested to lock them in and begin working on next year.
Leadership Development Team requests the following board agenda/motion/action: NONE Upcoming team plans:
Held Leadership Development all team social, training and goal setting for 2014-2015 Roses for mentor/mentee pairings at May Gala Recognition of all Chairs and Committee Members underway
Leadership Development Team needs for this month’s chapter meeting: NONE Additional comments: NONE
Page 11 of 24
Communications Team Status Report (TSR) Date:___5/5/14__________ Vice President: Tamara Olson/ [email protected] Director: Shawn Augustine/[email protected]
2013-2014 Goals:
Communications will:
· Communicate the value of MPI MN internally and externally through a multitude of media platforms.
· Connect the MN Chapter membership to MPI International resources.
· Create awareness of MPI MN at the International level.
· Collaborate with other committees to communicate their agendas, objectives and activities.
Strategic Goal #1
Position ourselves as the industry resource to MN International and MN business community.
Completion Date
% Complete
Action Item 1.1
Include links on website to MPI International
Ongoing 90%
Action Item 1.2
Seek partnership with a mainstream media outlet 6/1/14
Action Item 1.3
Solicit Best Practice from Chapter and submit to International 1/1/14 100%
Action Item 1.4 Initiate 2 Facebook chats
3/1/14
Action Item 1.5
Provide press releases to meaningful media outlets Ongoing 90%
Strategic Goal #2
Promote value of membership to current and potential members
Action Item 2.1
Use Social Media to promote industry events and opportunities Ongoing 90%
Action Item 2.2
Develop calendar for publication and content guidelines and
distribute to committee VPs
7/18/13 100%
Action Item 2.3
Maximize new website functionality ( smartforms)
2/1/14 100%
Action Item 2.4
Enlist a Voice of Chapter guest columnist for the second week of
each month.
Ongoing 100%
Action Item 2.5
Develop strategy to differentiate MPI from other industry groups 1/15/14
Strategic Goal #3
Create value for sponsors/venues
Action Item 3.1
Schedule Face Book posts pre-event Ongoing 90%
Action Item 3.2
Initiate Twitter campaigns during events Ongoing 90%
Leadership succession planning/identify chair and director candidates
1/1/14 90%
Communications Team activity this month: Website enhancements that have been completed:
1) Revamp the local directory to mirror international settings: automatically list all fields unless the member opts out; capture and mirror international directory listing preferences (opt-outs). Implement concurrent with new membership year.
2) On-demand Event Receipts 3) Online EMPI nominations 4) Added Search by Company option to member directory 5) Allow members to upload their company’s logo in their profile Editing Michael Dominguez and Melvin Tennant video, due to complete by May Gala Team call on May 7th Communications Team requests the following board agenda/motion/action: ~None at this time Upcoming team plans: Team Call on May 7, 2014 Team Call on June 2, 2014 Communications Team needs for this month’s chapter meeting: ~None at this time Additional comments: Recruiting for Social Media Strategist (Twitter, Chair, etc.) and Photographer Wrangler.
Attract new members with an aggressive recruitment and referral program, while educating them about the benefits of involvement in MPI.
Retain members through outreach and continued engagement.
Recognize members for their involvement, volunteerism, and achievements.
Strengthen awareness of Partnering on Investments (POI – Marketplace)
Strategic Goal #1
Recruitment Grow membership to 460 with a stretch goal of 470
Completion Date
% Complete
Action Item 1.1
Phone all prospective members to encourage them to join. Enter information into spreadsheet and trace follow-up calls. Submit spreadsheet with TSR’s monthly. Provide verbal report to committee meeting.
1st of each month
90%
Action Item 1.2
Continue and upgrade our aggressive referral campaign. Grow the number of prospects and referrals as well as create better
understanding and awareness
1st of each month
90%
Action Item 1.3
Continue and enhance affiliate recruitment efforts with a goal of 20 paid affiliate members- (Partner with other chapters)
6/30/2014 60%
Action Item 1.4
Maintain and update task lists 6/30/2014 90%
Action Item 1.5
Coordinate with Education/Sponsorship/Strategic Alliance committee’s two one meetings offering half price for guests
6/30/14 100%
Action Item 1.6
Exhibit at a minimum of three qualified tradeshows to include one corporate onsite
6/30/14 10%
Strategic Goal #2
Retention Achieve retention rate of 76% (on April 30, 2013 MPI MN’s retention
was 74.6%, International 69.33%)
Action Item 2.1
Phone all lapsing almost expired members to encourage them to maintain their membership. Enter information into spreadsheet. Submit
spreadsheet with TSR monthly. Provide verbal report at committee meeting.
1st of each month
90%
Action Item 2.2
Conduct two member orientation meetings with a focus on benefits and volunteerism
4/30/14 100%
Action Item 2.3
Coordinate reserved table(s) at monthly meetings for new members and provide information and answer questions. Coordinate with board
for rotating representation
4/30/114 100%
Action Item 2.4
Conduct four three mingles per year (one per quarter) to encourage networking. Offer a raffle to attract attendance. Work with
Create a yearlong calendar that accounts for all monthly meetings 9/1/13 100%
Action Item 6.4
Hold a chair/vice chair training session in July of 2013 7/31/13 100%
Action Item 6.5
Collaborate with communications to establish a communications calendar with the key deadlines for Membership Communications
9/1/13 100%
Action Item 6.6
Support all Chairs/Vice-chairs in achieving TSR goals 6/30/14 90%
Action Item 6.7
Promote Leadership Succession through-out the year 6/30/14 90%
Action Item 6.8
Maintain and update task lists 6/30/14 90%
Action Item 6.9
Work with VP and Director to present status of research accomplished and develop strategic plan for next year
6/30/14 90%
Membership Team activity this month: Recruitment: Busy with calls to prospective members and calls to Affiliate member renewals Retention: Member Orientation on April 25, 2014 was a success. 24 in attendance to include board members. Recognition: EMPI nominations closed with three categories represented. This information additional feedback and research regarding the new, more streamlined process will be used by the Recognition Committee next year. Awards have been ordered for the winners. Committee Chair has been working with Gala Chairs regarding script verbiage. Communications: With interest in refreshing the website, the Membership Committee will put more time into
reviewing and recommending improvement. Relationship: POI Drawing at Gala VP & Director: Working with Ampere- Kendra to measure costs for enhancing the website looks. Membership Team requests the following board agenda/motion/action: Topics for Board Meeting: To confirm that the referrer’s name is on the new member spreadsheet that Ampre sends out monthly.
Renewing Members
First Name
Last Name Designations Current Employer
Rebecca Barnard
The Drake Hotel
Jessica Bartram CMP CM IntrinXec Management Inc.
Lisa Marie Borchert CSEP Allianz Life Insurance Company of North
America
Jennifer Dorholt CMP Carlson Rezidor Hotel Group
Karina Gronberg
The Marquette Hotel
James Gustafson
InHouse Media
Page 16 of 24
Darlene Hanson
Medtronic
Mesha Hegna CMP Scanlan International
Lucy Hicks
Carrousel Meetings & Incentives
Cynthia Kramer CMP Aimia
Julie Krueger CMP Land O'Lakes Purina Feed LLC
Evelyn Lange
Cargill, Inc.
Diana Marinos
Boston Scientific
Mary Meade
Visit Tucson
Brynn Mehrkens
Hyatt Hotels & Resorts Corporation
Melissa Palank
James J. Hill Reference Library
Dawn Sadler CMP Medtronic, Inc.
Pete Sappanos
SuperShuttle Minneapolis/St. Paul
Heidi Terry
Sheraton Minneapolis Midtown Hotel
Mary Thao CMP ACA International
Monica Wesley
Ameriprise Financial
Anniversaries
FirstName LastName Designations Company NationalJoinDate Anniversary
Lynn Walstead CMP Medtronic 2/3/1994 20
Kristin O'Brien CMP Allianz Life 2/19/1999 15
Jill Halfond
The Westin Edina
Galleria 2/13/2009 5
Kari Dehn
Marriott Resorts
Hawaii 2/18/2009 5
Susie Tucker
Cooks of Crocus Hill 2/27/2009 5
Page 17 of 24
1
Executive Team Status Report (TSR) Date: Monday, May 5, 2014 President: Laura Gieseking - [email protected] President Elect: Sheila Smith Le Corre - [email protected] Past President: Barb Oswell - [email protected] 2013-2014 Goals:
Executive Team will:
Engage our members through educational programs, networking opportunities and volunteer involvement for professional and leadership development.
Increase business opportunities amongst MPI MN members.
Develop a culture of leadership succession to ensure the future of our chapter.
Ensure the financial stability and responsible use of resources for the chapter.
Strategic Objectives #1
Achieve the Chapter Metrics set by MPI International
Completion Date
% Complete
Action Item 1.1
Net Member Growth: Meet 451 or 2.0% growth – Exceed: 457 or 3.5% Growth (June 2013 chapter membership is estimated at 442)
Executive Committee Team activity this month: P: Facilitated the April board meeting
Hosted a round table at the April Chapter meeting. Participated in conference call with Stuart, Sheila, Barb and Shelly. Mailed membership renewal appreciation cards. Participated in a call with the 3 P’s and Ampere! Operated April Board 101/Transition Meeting
Action Item 3.1
Partner with Leadership Development in the creation of the Leadership Succession Plan
June 2014
100%
Action Item 3.2
Reestablish an active past president council. November 2013
100%
Action Item 3.3
Form an active working leadership succession committee.
September 2013
75%
Action Item 3.4
Engage Board with the leadership succession plan. June 2014
75%
Action Item 3.5
Complete Phase One of the Three of the leadership succession plan. June 2014 75%
Strategic Objective #4
Strengthen member connection with the MPI MN Board of Directors.
Action Item 4.1
Attend each committee meeting at least once per year. June 2014 60%
Action Item 4.2
BOD to sit at different tables at monthly meetings including the new member table. BOD to facilitate as ambassadors at the monthly meetings.
June 2014 85%
Action Item 4.3
Encourage board members to attend monthly meetings and MPI events to strengthen the relationship between the board and the membership at large.
June 2014 95%
Strategic Objective #5
Prepare the Chapter for 2014 WEC.
Action Item 5.1
Periodically update the membership on plans for the 2014 WEC. June 2014 90%
Action Item 5.2
Recruit Volunteers to pair with Meet Minneapolis WEC 2014 Committees. June 2014 100%
Action Item 5.3
Liaison with MPI and Meet Minneapolis in planning for the WEC 2014. June 2014 80%
Action Item 5.4
Participate as a co-chair leader with Meet Mpls. June 2014 70%
Strategic Objective #6
Strive to grow revenue producing opportunities within the Chapter June 2014
Action Item 6.1
Challenge standing committees to find creative solutions within their existing action plans that increase revenue.
June 2014 50%
Action Item 6.2
Continue to pursue partnership opportunities that increase revenue. June 2014 60%
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Participated in Budget meeting for 2014-2015 Education finances Participated in a budget call with Education VP & Director Discussed WEC Chapter/Volunteer Reception with Sheila, Michael Bergman and Robert Payne Worked on May Gala speech
PE: Attended April board meeting and April Chapter meeting.
Participated in conference call with Stuart, Laura, Barb and Shelly. Mailed membership renewal appreciation cards. Participated in a call with the 3 P’s and Ampere! Attended April Board 101/Transition Meeting. Participated in Budget meeting for 2014-2015 Education finances. Participated in a budget call with Education VP & Director. Met with incoming President-Elect for transition and to discuss WEC Chapter/Volunteer Reception. Participated in a call with the spring MPI Board facilitator. Participated in a call with Stuart regarding Spring Board Retreat and Chapter Business Summit. Called several venues to host the WEC Chapter/Volunteer Reception. Discussed WEC Chapter/Volunteer Reception with Michael Bergman and Robert Payne. Discussed WEC Chapter/Volunteer Reception with Karina of Hilton Marquette Worked on the spring MPI Boart Retreat agenda with facilitator. Finalized the spring MPI Board Retreat agenda. Submitted a Pulse Article on behalf of Disney (scholarship) and to announce the approved 2014-2015 Board slate. Worked on May Gala President speech.
PP: Participated in the call with the 3 P’s and Ampere. Participated in the budget discussions for 2014-2015. Participated in a call with Stuart, P’s and Ampere. Attended the Board meeting. Attended the April monthly meeting. Participated in the April Board 101/Transition meeting. Worked with Past Presidents to submit final Pulse article. Continued work with the content of the Succession Plan. Executive Committee Team requests the following board motion/action: P: PE: PP: Discussion Items: P: PE: Chapter Business Summit PE: Spring Board Retreat PP: Past President Budget Pending Agenda Items: P: PE: PP:
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Upcoming team plans P: WEC table for volunteer collection in May Gala foyer PE: PP:
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Strategic Alliances Team Status Report (TSR) Date: May 5, 2014 Vice President: Brynn Mehrkens – [email protected] Director: Clint Greenebaum – [email protected] 2013-2014 Goals:
Strategic Alliances will: • Leverage strategic partnerships that contribute to the chapter’s financial stability. • Maintain financial oversight for the Chapter. • Manage scholarship program for the Chapter. • Create awareness and engage with the chapter in Corporate Social Responsibility.
Strategic Goal #1
Raise funds for the financial stability of our chapter Completion Date
% Complete
Action Item 1.1
Review and approve the sponsorship and advertising packet 7/1/2013 100%
Action Item 1.2
Raise $6000 in cash sponsorships (Secured one for Sept. 5/31/2014 100%
Action Item 1.3
Raise $6000 in advertising revenue 5/31/2014 100%
Strategic Goal #2
Provide consistent appreciation and recognition of all sponsor levels, including in-kind
Completion Date
% Complete
Action Item 2.1
Maintain a clear and concise tracking of all sponsors 5/31/2014 Ongoing
Action Item 2.2
Send handwritten thank you to all sponsors 5/31/2014 Ongoing
Action Item 2.3
Determine the proper recognition for each sponsor and their level 8/1/2013 100%
Strategic Goal #3
Continued success of the silent auction program Completion Date
% Complete
Action Item 3.1
Recruit a dedicated chair for the event 9/1/2013 100%
Action Item 3.2
Recruit a dedicated and motivated committee for the event 9/1/2013 100%
Action Item 3.3
Increase the volume and quality for the Wall of Wine and determine the value of the chance
12/11/2013 100%
Action Item 3.4
Focus on high quality and variety of items to peak buyer interest for the general silent auction (Over 60 items received valued over $20K)
12/11/2013 100%
Action Item 3.5
Find a storage location for items prior to event and arrange transportation 10/1/2013 100%
Action Item 3.6
Market the silent auction and Wall of Wine to our organization and other associations
12/1/2013 100%
Action Item 3.7
Raise $20,000 in silent auction revenue 12/31/2013 100%
Continued success of the June Event Completion Date
% Complete
Action Item 4.1
Recruit a dedicated chair for the event (Debbie Friedman & Heidi Cerdas) 12/1/2013 100%
Action Item 4.2
Recruit a dedicated volunteers committee for the event 1/1/2014 75%
Action Item 4.3
Determine the exact nature of the event 11/1/2013 100%
Action Item 4.4
Develop sponsorship plan to support event 2/1/2014 100%
Action Item 4.5
Develop timeline, action items, plan and execute 2/1/2014 75%
Action Item 4.6
Raise $19,000 in June Event revenue 6/30/2014 50%
Action Item 4.7
Market and promote event to achieve $4,000 in registration revenue 6/30/2014 50%
Strategic Goal #5
Manage scholarship opportunities for the chapter Completion Date
% Complete
Action Item 5.1
Detailed review of the scholarship process 12/31/2013 100%
Action Item 5.2
Award $10,000 in scholarships 5/31/2014 0%
Action Item 5.3
Market and encourage application for scholarship opportunities 5/1/2014 100%
Strategic Goal #6
Monitor Chapter expenditures to ensure alignment with the budget Completion Date
% Complete
Action Item 6.1
Monthly updates at board meetings on chapter financials 6/30/2014 90%
Action Item 6.2
Have two fully sponsored venues for the monthly meeting 5/31/2014 100%
Action Item 6.3
Monitor new rebate plan and use of restricted income 6/30/2014 0%
Action Item 6.4
Revamp and roll out new check request procedure and ensure compliance throughout the year
6/30/2014 20%
Strategic Goal #7
Create Awareness & Engage the chapter in selected charity Completion Date
% Complete
Action Item 7.1
Selected charity to speak at August kick-off meeting (Gillette) 8/21/2013 100%
Action Item 7.2
Provide and promote two volunteer opportunities for entire chapter to participate in – Second Harvest & Feed My Starving Children (Date Selected for FMCS – 4/10/14)
5/31/2014 100%
Action item 7.3
Fundraise at every meeting thru piggy banks 4/30/2014 100%
Action Item 7.4
Provide fun unique methods for fundraising for 3 meetings (Bake Sale November, White Elephant January, Raffle March or April)
4/30/2014 67%
Action Item 7.5
Raise $1150 for selected charity ($1,221.86 presented in May) 5/14/2014 100%
Action Item 7.6
Present and donate funds to selected charity at the May Gala 5/21/2014 0%
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Strategic Alliances Team activity this month:
-We NEED Volunteers for June Event!!!
-We exceeded our goal for Gillette Children’s Hospital and will donate $1,221.86 check.
-Successful Feed My Starving Children event.
-Site visit with St. Paul Saints Stadium for June Event.
-Finalization of Sponsorship packet and pricing of sponsorship opportunities. Received nearly half of
funds needed via sponsorships.
-Extra Budget meeting held for Education committee
-Destination Sponsor secured for 2014-2015 calendar year
-Scholarship article was submitted -Article submitted for Pulse for June Event promotion Strategic Alliances Team requests the following board agenda/motion/action:
-Discuss Unrestricted/rebated funds
-Discuss preliminary budget (will not be able to finalize prior to June with debate listed above)
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