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Board of Director’s Packet May 15, 2014 - mpimn.org · Gieseking asked that each committee...

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Board of Directors 2013-14 Executive Committee President Laura Gieseking, CMP, CMM President Elect Sheila Smith LeCorre Immediate Past President Barb Oswell Vice President of Communications Tamara Olson, CMP Vice President of Education Gina Nordskog Vice President of Strategic Alliances Brynn Mehrkens Vice President of Leadership Development Melissa Deming, CMP Vice President of Membership Karina Gronberg Board Members Director of Communications Shawn Augustine Director of Education Maren Obermeyer, CMP Director of Strategic Alliances Clint Greenebaum Director of Leadership Development Annette Belding, MRS Director of Membership Barb Madigan Association Management Shelly Harris Board of Director’s Packet May 15, 2014 Any member in good standing may request a copy of the current statement of financials for the chapter by contacting AMPERE! Wired for Associations, attn: Shelly Harris, Account Executive: [email protected] Page 1 of 24
Transcript

Board of Directors 2013-14 Executive Committee President Laura Gieseking, CMP, CMM President Elect Sheila Smith LeCorre Immediate Past President Barb Oswell Vice President of Communications Tamara Olson, CMP Vice President of Education Gina Nordskog Vice President of Strategic Alliances Brynn Mehrkens Vice President of Leadership Development Melissa Deming, CMP Vice President of Membership Karina Gronberg

Board Members Director of Communications Shawn Augustine Director of Education Maren Obermeyer, CMP Director of Strategic Alliances Clint Greenebaum Director of Leadership Development Annette Belding, MRS Director of Membership Barb Madigan Association Management Shelly Harris

Board of Director’s Packet May 15, 2014

Any member in good standing may request a copy of the current statement of financials for the chapter by contacting AMPERE! Wired for Associations,

attn: Shelly Harris, Account Executive: [email protected]

Page 1 of 24

____________________________________________________________________

The Minnesota Chapter of Meeting Professionals International (MPI) is dedicated to advancing awareness, professionalism and

excellence in the meetings industry through communication, education and recognition.

Agreed Rules of Engagement

1. Come on time, end on time, stay focused throughout the meeting 2. Be respectful of others, focusing your attention on the individual who has the floor, always communicating in a

positive manner with other board members. 3. Be engaged and be prepared with what is expected of you. 4. Promote a comfortable atmosphere of professional conduct.

MPI MN Board of Directors Meeting Minutes April 16, 2014 10:30 am – 12:00 pm

The Commons Hotel, 615 Washington Ave SE, Minneapolis MN 55414

Present: Laura Gieseking, CMP CMM; Brynn Mehrkens; Karina Gronberg; Sheila Smith Le

Corre; Maren Obermeyer, CMP; Tammy Olson, CMP; Shawn Augustine; Gina Nordskog; Barb

Madigan; Barb Oswell; Melissa Deming CMP & Dawn Mikkelson (staff)

Absent: Clint Greenebaum, Annette Belding, MRS

Call to Order and Introductions

The meeting was called to order at 10:15 by President Laura Gieseking.

Adoption of Agenda

Gieseking added a discussion item on budget requests for volunteer recognition.

Motion: Olson motioned to adopt the agenda as amended; seconded by . Motion passed.

Approval of Minutes

Motion: Nordskog motioned to approve the March minutes; seconded by . Motion passed.

Team in Review – Education

Nordskog is planning ahead for the 2014-2015 year and working with the strategic alliance to

secure venues 18 months in advance rather than 12 months. She has also sought to provide the

communication team with program information farther in advance. Nordskog was joined by two

volunteers from the education committee who noted recent accomplishments at iConnect.

Page 2 of 24

____________________________________________________________________

The Minnesota Chapter of Meeting Professionals International (MPI) is dedicated to advancing awareness, professionalism and

excellence in the meetings industry through communication, education and recognition.

Agreed Rules of Engagement

1. Come on time, end on time, stay focused throughout the meeting 2. Be respectful of others, focusing your attention on the individual who has the floor, always communicating in a

positive manner with other board members. 3. Be engaged and be prepared with what is expected of you. 4. Promote a comfortable atmosphere of professional conduct.

The education committee is hosting monthly education meetings (7 total), the May Gala, holiday

party and iConnect. Both the holiday party and iConnect are organized by separate chairs.

Monthly education meetings are overseen by volunteers.

Gieseking would like our volunteers to stretch themselves and gain confidence in new skill areas,

noting the education committee is doing a great job of doing this. Because education is a major

focus of MPI both locally and internationally, our board should become more deeply engaged

within education. Obermeyer noted the committee is encouraging members to recommend

speaker and education topics to increase member engagement.

The board will be asked to review an education calendar at the July board meeting at Ampere!.

Discussion Items

PR – Donation to the Foundation - $500

Review Chapter Survey Results

Gieseking reviewed highlights from recent chapter survey. 59% respondents claim education

based events are a benefit of membership, specifically noting networking, industry partnerships

and professional development. Respondents are interested in learning more about contracts,

industry trends and technology trends. Many respondents have been in the industry for over 15

years. Gieseking noted the final comments included on page 30 of the survey are worth reading.

She would like to use this survey as our barometer and guide because we serve the members.

Smith Le Corre would like to see the demographical and professional makeup of the chapter, as

she believes we are weighted more heavily with meeting planners. It was suggested she contact

Stuart Taylor at MPI International for this information.

Chapter Business Summit

MPI has approved reimbursement on airfare to Dallas in the amount of $375 per person.

Smith Le Corre emphasized the educational value of the chapter leadership summit, as the

training is specific to each board position. In the future, rather than sending the vice presidents to

attend the leadership summit, we should send our directors. Our directors would find more value

in the training as they are first-year board members. Smith Le Corre will determine which vice

presidents are available in September to attend the leadership summit and, if unavailable, invite

the associated director. If the vice presidents are planning to attend, we should consider sending

Page 3 of 24

____________________________________________________________________

The Minnesota Chapter of Meeting Professionals International (MPI) is dedicated to advancing awareness, professionalism and

excellence in the meetings industry through communication, education and recognition.

Agreed Rules of Engagement

1. Come on time, end on time, stay focused throughout the meeting 2. Be respectful of others, focusing your attention on the individual who has the floor, always communicating in a

positive manner with other board members. 3. Be engaged and be prepared with what is expected of you. 4. Promote a comfortable atmosphere of professional conduct.

the directors as well. Smith Le Corre noted that many chapters send up to 5 or 6 people,

including their association management company staff.

The board collectively agreed to pursue sending additional board members to the upcoming

chapter leadership summit. Before the May board meeting, Mehrkens should be instructed on

how many people to add to the budget so it can be voted on at the meeting.

WEC Updates

WEC is moving ahead smoothly. Content is being uploaded to the website and speakers are

being booked. Volunteers are being recruited and a volunteer training will take place in May.

Gieseking proposed two budget requests to the Board:

1. WEC budget request: Gieseking proposed adding a $3,500 to earmark in our budget for

WEC this year. $2,500 would go toward volunteer recognition on behalf of Minnesota

chapter, including a $5 gift card to all volunteers. $700 would go toward a WEC chapter

reception for both WEC registrants and a pool of volunteers. $300 would be earmarked as

a $50 gift to those who chair one of the six planning committees.

Smith Le Corre suggested that $2,500 is a lot of money that could be used elsewhere in

our chapter and doesn’t know if a $5 gift to volunteers is necessary. Madigan and

Nordskog also feel a $5 gift card is not necessary. Mehrkens expressed concern that there

could be more volunteer participation than budgeted for.

Gieseking modified her proposal to eliminate the $2,500 portion and increase the

remaining portion.

Motion: Gieseking motioned to add $1,500 for volunteer recognition to the budget,

consisting of a reception and gifts for chairs. All in favor. Motion passed.

2. MPI Foundation: In our budget, we have planned a $500 donation to the MPI

foundation. Gieseking confirmed the intent of the board to continue this donation. There

was discussion about adjusting the donation amount.

Page 4 of 24

____________________________________________________________________

The Minnesota Chapter of Meeting Professionals International (MPI) is dedicated to advancing awareness, professionalism and

excellence in the meetings industry through communication, education and recognition.

Agreed Rules of Engagement

1. Come on time, end on time, stay focused throughout the meeting 2. Be respectful of others, focusing your attention on the individual who has the floor, always communicating in a

positive manner with other board members. 3. Be engaged and be prepared with what is expected of you. 4. Promote a comfortable atmosphere of professional conduct.

Motion: Gieseking motioned to donate $500 to the MPI Foundation in 2014. All In favor.

Motioned carried.

Past President’s Council Meeting

Motion: Oswell motioned to thank the ten past presidents with a $20 gift. There was discussion

about suggested types of gifts. All in favor. Motion carried.

Update on Chapter Activities

Education Report

Nordskog and Obermeyer shared that the May gala takes place on Thursday, May 22. The

reception will take place from 5:30 to 6:15pm, followed by dinner and the program. A dance line

will provide entertainment and Charles Hubble will act as MC. There was discussion about

eliminating slide presentations from the meeting. Smith Le Corre noted that in the past, sponsors

have been upset if their logos were not presented on a screen and volunteer winners have been

upset if their name wasn’t listed on a presentation.

Leadership Development Report

A Power of Peers event will take place on June 8, including a panel of four featured speakers,

including Olson. Belding shared that the Road Shows for students were successful in February,

March and April. Emerging Leaders has wrapped up for the year; there were 35 to 40 people at

the last meeting. Emerging Leaders will kick off again in August. The Leadership Development

committee is in the midst of reorganizing volunteers.

Communications Report

Olson has been overseeing various web development projects. She met with Ampere! and Lisa

Marie to determine where MPI is at with the projects. It was decided that we will spend the

remaining money to include key search tools on the website. CE tracking is a complicated

process to develop.

There was discussion about whether MPI Minnesota members should be directed to use MPI

International’s tool for CE tracking or if the Minnesota chapter should develop their own tool.

Gieseking feels MPI Minnesota should not recreate the wheel and that members should be

diligent about keeping records of their education. Olson pointed out that not all members are

CMPs. Olson also noted that MPI Minnesota is committed to education, and as an education

based organization, should support our members in proving their education.

Page 5 of 24

____________________________________________________________________

The Minnesota Chapter of Meeting Professionals International (MPI) is dedicated to advancing awareness, professionalism and

excellence in the meetings industry through communication, education and recognition.

Agreed Rules of Engagement

1. Come on time, end on time, stay focused throughout the meeting 2. Be respectful of others, focusing your attention on the individual who has the floor, always communicating in a

positive manner with other board members. 3. Be engaged and be prepared with what is expected of you. 4. Promote a comfortable atmosphere of professional conduct.

Tammy introduced the idea of charging members for transcripts of their educational credits.

Olson discussed the nomination process for the EMPI Awards. Our categories may be limiting.

Olson suggested that instead of a nomination process we have a submission process. Gronberg

said the nomination process was recently revamped to make the process easier logistically, but

that the categories themselves were not changed. Gieseking concluded this discussion is food for

thought for next year.

Membership Report

Madigan is coordinating corporate office visits instead of trade shows. However, office visits are

incurring some expenses such as in-house catering.

The New Member Orientation takes place on April 25. Madigan confirmed that someone from

each committee is attending.

Gieseking asked that each committee representative inform Madigan with their number of

expected chairs and volunteers for budgeting purposes by May 15.

President’s Report

Gieseking concluded that there is still a CMM program and the requirements have been

compromised. For more detail, please refer to the prior announcement on CMM changes.

Strategic Alliances Report

Mehrkens asked the board to review their budget as soon as possible for any miscoding.

Mehrkens reviewed the check policy at monthly meetings. Ampere! frequently asks Mehrkens

about their credit card only policy. If you feel MPI should revisit this policy, please let Mehrkens

know. This item will be added to June Board agenda to remove barriers preventing members

from attending monthly meetings.

There have been 11 total applications for scholarships; however two members applied to two

different scholarships, reducing the number of individual applicants to 9. Last year we had 16

individual applicants. Mehrkens would like to extend the deadline to seek more applications, but

wants to be fair to people who adhered to the deadline.

Page 6 of 24

____________________________________________________________________

The Minnesota Chapter of Meeting Professionals International (MPI) is dedicated to advancing awareness, professionalism and

excellence in the meetings industry through communication, education and recognition.

Agreed Rules of Engagement

1. Come on time, end on time, stay focused throughout the meeting 2. Be respectful of others, focusing your attention on the individual who has the floor, always communicating in a

positive manner with other board members. 3. Be engaged and be prepared with what is expected of you. 4. Promote a comfortable atmosphere of professional conduct.

We are in great financial shape this year. Mehrkens suggested soliciting for sponsors at the

podium during the May gala.

Other Business

Gieseking noted the May board meeting was cancelled last year because it was a busy time. The

board discussed and concluded to have a May board meeting this year. It is tentatively scheduled

for May 15 from 3-4:30pm, but the location has not been finalized.

Pending Agenda Items

Adjourn

Meeting adjourned at 11:59.

Page 7 of 24

Leadership Development Team Status Report (TSR) Date: May 2014 Vice President: Melissa Deming - [email protected] Director: Annette Belding – [email protected] 2013-2014 Goals:

Leadership Development will: Provide mentoring opportunities to cultivate current and future leaders.

Create awareness of MPI among students entering the meeting/event and hospitality industries.

Design educational programming where leadership skills are encouraged and valued at all levels.

Promote leadership succession.

Strategic Goal #1

Mentoring Power of Two: Fostering mentor/mentee relationships Completion Date %

Complete

Action Item 1.1 Collaborate with Student leadership to acquire 2 new student mentees Ongoing 100%

Action Item 1.2 Collaborate with Emerging Leaders to acquire 2 new mentees

Ongoing 50%

Action Item 1.3

Network at chapter events and online social media to secure 2 new mentors and mentees

Ongoing 50%

Action Item 1.4

Establish Informal meetings between mentees and mentors (phone/coffee talk) Ongoing 50%

Action item 1.5

Secure monthly new member list to contact new members and make them aware of mentoring/mentee programs

Monthly 10%

Action item 1.6

Prepare 2 promotional blurbs for the Pulse Aug/Feb 2013/14 100%

Strategic Goal #2

Mentoring: Power of Peers - Develop small educational group mentoring programs

Action Item 2.1

Develop 4 educational programs and secure key topic experts that provide value to members – September, November, February, April (1st Tuesday of the month)

Aug/Dec 2013 100%

Action Item 2.2

Secure in-kind venue space and F&B- November = Mystic Lake, February = Crowne Plaza Airport, April = St. Paul Hotel, June = Marriott Northwest

Aug/Dec 2013 100%

Action Item 2.3

Create communication campaign to promote program through MPI website, LinkedIn, Facebook and Twitter – encourage Leadership Development committee to help promote events on social networks

August 2013 100%

Action Item 2.4

Establish registration fee to generate revenue for chapter August 2013 100%

Action Item 2.5

Apply for RISE award for Power of Peers before December 2013 December 2013 0

Action Item 2.6

Prepare 4 promotional blurbs for the Pulse Aug/Oct/Jan/Mar 2013/14 75%

Strategic Goal #3

Mentoring: Succession planning for next Chair and Vice Chair

Action Item 3.1

Continue conversations regarding leadership opportunities within the committee

Ongoing 100%

Action Item 3.2

Provide opportunities for committee members to lead a meeting and complete the TSR

Ongoing 0

Page 8 of 24

Action item 3.3

Define clear roles and responsibilities within the committee August 2013 100%

Action item 3.4

Attend new member orientation as well as other chapter events to attract new volunteers

Ongoing 75%

Strategic Goal #1

Student Leadership: Promote and engage student member participation

Action Item 1.1 Connect to student members prior to monthly meetings for personal invitation Ongoing 75%

Action Item 1.2 Assign volunteers to welcome students at each monthly meeting August 2013 75%

Action Item 1.3 Pair student members in mentor / mentee relationship Ongoing 0

Action Item 1.4 Prepare 2 written promotional copy for the Pulse October / February

2013/14 100%

Strategic Goal #2

Student Leadership: Promote MPI to students at universities and colleges

Action Item 2.1 Connect with professors at universities to secure 2 speaking opportunities Sep/Jan 2013/14 100%

Action Item 2.2 Connecting with university tourism clubs to be a guest at 2 university event Sep/Jan 2013/14 100%

Action Item 2.3

Research and compile information regarding opportunities to promote MPI through university social media

April 2014 10%

Action item 2.4

Research and compile information regarding opportunities to develop MPI clubs on colleges and universities

April 2014 10%

Action item 2.5

Prepare written copy to promote upcoming events (as applicable) Ongoing 100%

Strategic Goal #3

Student Leadership: Succession planning for next Chair and Vice Chair

Action Item 3.1

Continue conversations regarding leadership opportunities within the committee

Ongoing 10%

Action Item 3.2

Provide opportunities for committee members to lead a meeting and complete the TSR

Ongoing 0%

Action item 3.3

Define clear roles and responsibilities within the committee August 2013 25%

Action item 3.4

Attend new member orientation as well as other chapter events to attract new volunteers

Ongoing 25%

Strategic Goal #1

Emerging Leaders: Design 4 educational programs geared towards emerging leaders within the meetings and events industry

Action Item 1.1 Establish topics for the quarterly meetings June 2013 100%

Action Item 1.2 Solicit and secure speakers for each meeting Jun/Aug/Nov 2013/14 100%

Action Item 1.3 Secure an average of 20 attendees at each meeting Ongoing 0

Action Item 1.4 Work with education to secure meeting room location and setup Ongoing 100%

Strategic Goal #2

Emerging Leaders: Design communication campaign to promote events

Action Hand out flyers at the MPI luncheon the month prior to Emerging Leaders Jul/Sep/Dec/Feb 2013/14 100%

Page 9 of 24

Item 2.1 program

Action Item 2.2

Increase social media marketing by encouraging Leadership Development committee member to posts the meetings on their professional social media sites

Ongoing 0

Action Item 2.3

Written promotional copy for website, social media sites and the Pulse provided to the communications committee two months in advance of programs

Jun/Aug/Nov/Jan 2013/14 100%

Action item 2.4

Follow up recap sent to communications for posting in the Pulse and website Aug/Oct/Jan/Mar 2013/14 100%

Action item 2.5

Surveys to validate quality of programming and future topics Aug/Oct/Jan/Mar 2013/14 100%

Strategic Goal #3

Emerging Leaders: Succession planning for next Chair and Vice Chair

Action Item 3.1

Continue conversations regarding leadership opportunities within the committee

Ongoing 0

Action Item 3.2

Provide opportunities for committee members to lead a meeting and complete the TSR

Ongoing 0

Action item 3.3

Define clear roles and responsibilities within the committee June 2013 100%

Action item 3.4

Attend new member orientation as well as other chapter events to attract new volunteers

Ongoing 0%

Strategic Goal #1

Create and Implement a Chapter Leadership Succession Plan (Emerging Volunteer to Industry Leader)

Action Item 1.1

Grow Volunteer base

Ongoing 30%

Action Item 1.2

Establish the LS Partners - Organize the LS Committee members encouraging both student and senior meeting industry professionals

January 2014 50%

Action Item 1.3 Establish Goal/Mission January 2014 50%

Action Item 1.4

Outline the elements of the Leadership Succession Plan

January 2014 90%

Action Item 1.5

Get Buy-in from Past Presidents Council as a resource for feedback and promotions

November 2013 100%

Action Item 1.6

Promote and Acknowledge the Leadership Succession Vision through scheduled presentations, workshops, announcements, articles, and mentoring opportunities. MPIMN Board, ATM, Membership Orientation, Retreats, monthly meetings, Pulse, Website, Team in Review, Maximize Your Membership display,

Ongoing 50%

Action Item 1.7

Create, Coordinate and Collect Committee Skills Set Forms: Committee VP & Directors to complete for each volunteer; Match current active volunteers With current chair positions – ongoing placement

January 2014 30%

Action Item 1.8

Complete draft of Leadership Succession Plan Content/Board input Incorporate Leadership Succession Plan into Team Status Report for 2014-2015

December 2014 80%

Action Item 1.9

Complete final Leadership Succession Plan; Incorporate into MPIMN Policies and Procedures; Add plan to Board Resource page

2014-2015 0

Strategic Goal #1

VP & Director – Promote leadership succession

Action Engage Chairs & Vice Chairs to look into future positions through activities Ongoing 80%

Page 10 of 24

Item 4.1 such as completing TSRs and attending one board meeting throughout the year

Action Item 4.2

Inspire Chairs and Vice Chairs to continuously promote next level of advancement on the board during monthly meetings

Ongoing 65%

Action Item 4.3

Encourage committee members to continue recruiting volunteers throughout the year

Ongoing 85%

Leadership Development Team activity this month:

Mentoring: Power of 2 & Power of Peers - o Power of Peers held an event on April 8th at the St. Paul Hotel called Updating Your Resume at

Every Stage of your Career. There were 8 attendees o The June event topic and location is planned and speakers are being lined up o Talk about merging Power of Peers with Emerging Leaders o Working to recognize mentor pairings at May Gala with roses

Leadership Succession –

President Laura and President-Elect Sheila led a Board 101 - Transition Workshop for the incoming 2014/2015 Board of Directors.

Completing content for the MPI MN Guide to Leadership Succession – completion date is June 30. Past Presidents Council submitted their final Pulse article for the year.

Student Leadership – March – Student month was very successful. There were 9 students that attended the monthly meeting

and 6 sponsors. Pulse article submitted. March 26th – sent two representatives to SCSU to be on a Career Panel for their Travel and Tourism

Program. April 2nd – sent 2 representatives from MPI to SCSU’s Travel Day (Melissa Deming and Jason Squire).

Presented on the benefits of MPI for students. The DCTC MPI Club is going to be holding a June Picnic as a final party for their members. They are

going to pass along this information to us and see if we can send some MPI MN Members to attend.

Emerging Leaders – Have a half dozen folks interested in joining EL for the upcoming year Scheduling a HH with all those interested to lock them in and begin working on next year.

Leadership Development Team requests the following board agenda/motion/action: NONE Upcoming team plans:

Held Leadership Development all team social, training and goal setting for 2014-2015 Roses for mentor/mentee pairings at May Gala Recognition of all Chairs and Committee Members underway

Leadership Development Team needs for this month’s chapter meeting: NONE Additional comments: NONE

Page 11 of 24

Communications Team Status Report (TSR) Date:___5/5/14__________ Vice President: Tamara Olson/ [email protected] Director: Shawn Augustine/[email protected]

2013-2014 Goals:

Communications will:

· Communicate the value of MPI MN internally and externally through a multitude of media platforms.

· Connect the MN Chapter membership to MPI International resources.

· Create awareness of MPI MN at the International level.

· Collaborate with other committees to communicate their agendas, objectives and activities.

Strategic Goal #1

Position ourselves as the industry resource to MN International and MN business community.

Completion Date

% Complete

Action Item 1.1

Include links on website to MPI International

Ongoing 90%

Action Item 1.2

Seek partnership with a mainstream media outlet 6/1/14

Action Item 1.3

Solicit Best Practice from Chapter and submit to International 1/1/14 100%

Action Item 1.4 Initiate 2 Facebook chats

3/1/14

Action Item 1.5

Provide press releases to meaningful media outlets Ongoing 90%

Strategic Goal #2

Promote value of membership to current and potential members

Action Item 2.1

Use Social Media to promote industry events and opportunities Ongoing 90%

Action Item 2.2

Develop calendar for publication and content guidelines and

distribute to committee VPs

7/18/13 100%

Action Item 2.3

Maximize new website functionality ( smartforms)

2/1/14 100%

Action Item 2.4

Enlist a Voice of Chapter guest columnist for the second week of

each month.

Ongoing 100%

Action Item 2.5

Develop strategy to differentiate MPI from other industry groups 1/15/14

Strategic Goal #3

Create value for sponsors/venues

Action Item 3.1

Schedule Face Book posts pre-event Ongoing 90%

Action Item 3.2

Initiate Twitter campaigns during events Ongoing 90%

Action Item 3.3

Schedule LinkedIn posts post-event Ongoing 90%

Action Item 3.4

Secure media sponsor for iConnect 11/1/13

100%

Action Item 3.5

Secure media sponsor for June event 2/1/14

100%

Page 12 of 24

Strategic Goal #4

VP/Director

Action Item 4.1

Develop manual, job descriptions, update communications documents 7/18/13 75%

Action Item 4.2

Leadership succession planning/identify chair and director candidates

1/1/14 90%

Communications Team activity this month: Website enhancements that have been completed:

1) Revamp the local directory to mirror international settings: automatically list all fields unless the member opts out; capture and mirror international directory listing preferences (opt-outs). Implement concurrent with new membership year.

2) On-demand Event Receipts 3) Online EMPI nominations 4) Added Search by Company option to member directory 5) Allow members to upload their company’s logo in their profile Editing Michael Dominguez and Melvin Tennant video, due to complete by May Gala Team call on May 7th Communications Team requests the following board agenda/motion/action: ~None at this time Upcoming team plans: Team Call on May 7, 2014 Team Call on June 2, 2014 Communications Team needs for this month’s chapter meeting: ~None at this time Additional comments: Recruiting for Social Media Strategist (Twitter, Chair, etc.) and Photographer Wrangler.

Page 13 of 24

Membership Team Status Report (TSR) Date: 5/7/2014 Vice President: Karina Gronberg - [email protected] Director: Barb Madigan - [email protected] 2013-2014 Goals:

Membership will

Attract new members with an aggressive recruitment and referral program, while educating them about the benefits of involvement in MPI.

Retain members through outreach and continued engagement.

Recognize members for their involvement, volunteerism, and achievements.

Strengthen awareness of Partnering on Investments (POI – Marketplace)

Strategic Goal #1

Recruitment Grow membership to 460 with a stretch goal of 470

Completion Date

% Complete

Action Item 1.1

Phone all prospective members to encourage them to join. Enter information into spreadsheet and trace follow-up calls. Submit spreadsheet with TSR’s monthly. Provide verbal report to committee meeting.

1st of each month

90%

Action Item 1.2

Continue and upgrade our aggressive referral campaign. Grow the number of prospects and referrals as well as create better

understanding and awareness

1st of each month

90%

Action Item 1.3

Continue and enhance affiliate recruitment efforts with a goal of 20 paid affiliate members- (Partner with other chapters)

6/30/2014 60%

Action Item 1.4

Maintain and update task lists 6/30/2014 90%

Action Item 1.5

Coordinate with Education/Sponsorship/Strategic Alliance committee’s two one meetings offering half price for guests

6/30/14 100%

Action Item 1.6

Exhibit at a minimum of three qualified tradeshows to include one corporate onsite

6/30/14 10%

Strategic Goal #2

Retention Achieve retention rate of 76% (on April 30, 2013 MPI MN’s retention

was 74.6%, International 69.33%)

Action Item 2.1

Phone all lapsing almost expired members to encourage them to maintain their membership. Enter information into spreadsheet. Submit

spreadsheet with TSR monthly. Provide verbal report at committee meeting.

1st of each month

90%

Action Item 2.2

Conduct two member orientation meetings with a focus on benefits and volunteerism

4/30/14 100%

Action Item 2.3

Coordinate reserved table(s) at monthly meetings for new members and provide information and answer questions. Coordinate with board

for rotating representation

4/30/114 100%

Action Item 2.4

Conduct four three mingles per year (one per quarter) to encourage networking. Offer a raffle to attract attendance. Work with

6/30/14 90%

Page 14 of 24

recruitment on referral program and prospect lists

Action Item 2.5

Update and maintain task lists 6/30/14 Ongoing

Strategic Goal #3

Recognition

Action Item 3.1

Revise/simplify EMPI program based on member feedback. Research other chapter successful awards

12/1/13 100%

Action Item 3.2

Develop and implement monthly member recognition program 11/30/13 100%

Action Item 3.3

Coordinate recognition activities and reporting with communications 9/1/13 100%

Action Item 3.4

Do two up close (Empi winner, new or longtime members, volunteers, etc) profiles per month. Revise Interview questions

9/1/13 and 6/30/14

100%

Action Item 3.5

In partnership with the board, define and evaluate ways to recognize active Membership committee volunteers

3/1/14 100%

Strategic Goal #4

Communication Provide timely communications on membership benefits,

volunteerism and events.

Action Item 4.1

Develop and distribute a calendar to committee members with media deadlines/necessary promos

7/31/13 100%

Action Item 4.2

Review, update and maintain membership items on website 6/30/14 30%

Action Item 4.3

Maintain and update task list. 6/30/14 75%

Action Item 4.4

Assure growth of membership communications by training new and integrating volunteers

6/30/14 65%

Strategic Goal #5

Relationships

Action Item 5.1

Continue to update and maintain POI website as well as improve communication with ampere on surveys and registration

6/30/14 90%

Action Item 5.2

Apply name tags with stickers and table tents to keep awareness going and growing

5/31/14 100%

Action Item 5.3

Retain and increase (10) testimonials of experiences to communicate successful relationships- to include video testimonials

5/31/14 80%

Action Item 5.4

2x per year remind all members to update profile by sending email blast

4/30/14 100%

Action Item 5.5

Create a Candy drop to promote POI- Education Day 2/14/14

Action item 5.6

Create a mingle with POI Focus 6/30/14 50%

Strategic Goal #6

VP and Director Lead membership team by providing the proper tools needed to achieve our

goals and ensure leadership succession

Action Item 6.1

Appoint a chair for volunteers 9/17/13 100%

Action Item Fill outstanding positions, relationships vice chair, recognition co-chair, 9/17/13 90%

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6.2 and communications co-chair

Action Item 6.3

Create a yearlong calendar that accounts for all monthly meetings 9/1/13 100%

Action Item 6.4

Hold a chair/vice chair training session in July of 2013 7/31/13 100%

Action Item 6.5

Collaborate with communications to establish a communications calendar with the key deadlines for Membership Communications

9/1/13 100%

Action Item 6.6

Support all Chairs/Vice-chairs in achieving TSR goals 6/30/14 90%

Action Item 6.7

Promote Leadership Succession through-out the year 6/30/14 90%

Action Item 6.8

Maintain and update task lists 6/30/14 90%

Action Item 6.9

Work with VP and Director to present status of research accomplished and develop strategic plan for next year

6/30/14 90%

Membership Team activity this month: Recruitment: Busy with calls to prospective members and calls to Affiliate member renewals Retention: Member Orientation on April 25, 2014 was a success. 24 in attendance to include board members. Recognition: EMPI nominations closed with three categories represented. This information additional feedback and research regarding the new, more streamlined process will be used by the Recognition Committee next year. Awards have been ordered for the winners. Committee Chair has been working with Gala Chairs regarding script verbiage. Communications: With interest in refreshing the website, the Membership Committee will put more time into

reviewing and recommending improvement. Relationship: POI Drawing at Gala VP & Director: Working with Ampere- Kendra to measure costs for enhancing the website looks. Membership Team requests the following board agenda/motion/action: Topics for Board Meeting: To confirm that the referrer’s name is on the new member spreadsheet that Ampre sends out monthly.

Renewing Members

First Name

Last Name Designations Current Employer

Rebecca Barnard

The Drake Hotel

Jessica Bartram CMP CM IntrinXec Management Inc.

Lisa Marie Borchert CSEP Allianz Life Insurance Company of North

America

Jennifer Dorholt CMP Carlson Rezidor Hotel Group

Karina Gronberg

The Marquette Hotel

James Gustafson

InHouse Media

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Darlene Hanson

Medtronic

Mesha Hegna CMP Scanlan International

Lucy Hicks

Carrousel Meetings & Incentives

Cynthia Kramer CMP Aimia

Julie Krueger CMP Land O'Lakes Purina Feed LLC

Evelyn Lange

Cargill, Inc.

Diana Marinos

Boston Scientific

Mary Meade

Visit Tucson

Brynn Mehrkens

Hyatt Hotels & Resorts Corporation

Melissa Palank

James J. Hill Reference Library

Dawn Sadler CMP Medtronic, Inc.

Pete Sappanos

SuperShuttle Minneapolis/St. Paul

Heidi Terry

Sheraton Minneapolis Midtown Hotel

Mary Thao CMP ACA International

Monica Wesley

Ameriprise Financial

Anniversaries

FirstName LastName Designations Company NationalJoinDate Anniversary

Lynn Walstead CMP Medtronic 2/3/1994 20

Kristin O'Brien CMP Allianz Life 2/19/1999 15

Jill Halfond

The Westin Edina

Galleria 2/13/2009 5

Kari Dehn

Marriott Resorts

Hawaii 2/18/2009 5

Susie Tucker

Cooks of Crocus Hill 2/27/2009 5

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Executive Team Status Report (TSR) Date: Monday, May 5, 2014 President: Laura Gieseking - [email protected] President Elect: Sheila Smith Le Corre - [email protected] Past President: Barb Oswell - [email protected] 2013-2014 Goals:

Executive Team will:

Engage our members through educational programs, networking opportunities and volunteer involvement for professional and leadership development.

Increase business opportunities amongst MPI MN members.

Develop a culture of leadership succession to ensure the future of our chapter.

Ensure the financial stability and responsible use of resources for the chapter.

Strategic Objectives #1

Achieve the Chapter Metrics set by MPI International

Completion Date

% Complete

Action Item 1.1

Net Member Growth: Meet 451 or 2.0% growth – Exceed: 457 or 3.5% Growth (June 2013 chapter membership is estimated at 442)

June 2014

Action Item 1.2

Achieve Membership Satisfaction Survey of MPI MN: Meet: 7.7 Exceed: 8.00

June 2014

Action Item 1.3

Attendance at Educational Programs - Meet: 150 and Exceed: 160 June 2014

Action Item 1.4

Active Volunteerism – Meet: 110 Exceed: 115

June 2014

Action Item 1.5

Education Satisfaction Survey – Meet: 4.40 and Exceed: 4.47 June 2014

Action Item 1.6

Chapter Financials – Meet: -$7,022.50 Exceed: 0% Gross Profit Margin (Net Income/Total Revenue) Total Revenues and Expenses divide by 12

June 2014

Action Item 1.7

Education Investment Ratio (Includes in-kind donations) (Educational Investment divided by Total Revenue) – Meet: 13.5% Exceed 13.5%

June 2014

Strategic Objective #2

Oversee the Chapter Nomination Process for 2013-2014

Action Item 2.1

Work with the BOD to ensure qualified candidates apply for board positions.

June 2014 100%

Action Item 2.2

Have at least two candidates per open board position. June 2014 60%

Action Item 2.3

Select nominations committee per policies and procedures. June 2014 100%

Action Item 2.4

Review applications and manage the candidate interview process. June 2014 100%

Action Item 2.5

Recommend and announce slate of candidates to BOD and chapter at large.

June 2014 100%

Strategic Objective #3

Continue to create the Leadership Succession Process for the chapter.

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2

Executive Committee Team activity this month: P: Facilitated the April board meeting

Hosted a round table at the April Chapter meeting. Participated in conference call with Stuart, Sheila, Barb and Shelly. Mailed membership renewal appreciation cards. Participated in a call with the 3 P’s and Ampere! Operated April Board 101/Transition Meeting

Action Item 3.1

Partner with Leadership Development in the creation of the Leadership Succession Plan

June 2014

100%

Action Item 3.2

Reestablish an active past president council. November 2013

100%

Action Item 3.3

Form an active working leadership succession committee.

September 2013

75%

Action Item 3.4

Engage Board with the leadership succession plan. June 2014

75%

Action Item 3.5

Complete Phase One of the Three of the leadership succession plan. June 2014 75%

Strategic Objective #4

Strengthen member connection with the MPI MN Board of Directors.

Action Item 4.1

Attend each committee meeting at least once per year. June 2014 60%

Action Item 4.2

BOD to sit at different tables at monthly meetings including the new member table. BOD to facilitate as ambassadors at the monthly meetings.

June 2014 85%

Action Item 4.3

Encourage board members to attend monthly meetings and MPI events to strengthen the relationship between the board and the membership at large.

June 2014 95%

Strategic Objective #5

Prepare the Chapter for 2014 WEC.

Action Item 5.1

Periodically update the membership on plans for the 2014 WEC. June 2014 90%

Action Item 5.2

Recruit Volunteers to pair with Meet Minneapolis WEC 2014 Committees. June 2014 100%

Action Item 5.3

Liaison with MPI and Meet Minneapolis in planning for the WEC 2014. June 2014 80%

Action Item 5.4

Participate as a co-chair leader with Meet Mpls. June 2014 70%

Strategic Objective #6

Strive to grow revenue producing opportunities within the Chapter June 2014

Action Item 6.1

Challenge standing committees to find creative solutions within their existing action plans that increase revenue.

June 2014 50%

Action Item 6.2

Continue to pursue partnership opportunities that increase revenue. June 2014 60%

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Participated in Budget meeting for 2014-2015 Education finances Participated in a budget call with Education VP & Director Discussed WEC Chapter/Volunteer Reception with Sheila, Michael Bergman and Robert Payne Worked on May Gala speech

PE: Attended April board meeting and April Chapter meeting.

Participated in conference call with Stuart, Laura, Barb and Shelly. Mailed membership renewal appreciation cards. Participated in a call with the 3 P’s and Ampere! Attended April Board 101/Transition Meeting. Participated in Budget meeting for 2014-2015 Education finances. Participated in a budget call with Education VP & Director. Met with incoming President-Elect for transition and to discuss WEC Chapter/Volunteer Reception. Participated in a call with the spring MPI Board facilitator. Participated in a call with Stuart regarding Spring Board Retreat and Chapter Business Summit. Called several venues to host the WEC Chapter/Volunteer Reception. Discussed WEC Chapter/Volunteer Reception with Michael Bergman and Robert Payne. Discussed WEC Chapter/Volunteer Reception with Karina of Hilton Marquette Worked on the spring MPI Boart Retreat agenda with facilitator. Finalized the spring MPI Board Retreat agenda. Submitted a Pulse Article on behalf of Disney (scholarship) and to announce the approved 2014-2015 Board slate. Worked on May Gala President speech.

PP: Participated in the call with the 3 P’s and Ampere. Participated in the budget discussions for 2014-2015. Participated in a call with Stuart, P’s and Ampere. Attended the Board meeting. Attended the April monthly meeting. Participated in the April Board 101/Transition meeting. Worked with Past Presidents to submit final Pulse article. Continued work with the content of the Succession Plan. Executive Committee Team requests the following board motion/action: P: PE: PP: Discussion Items: P: PE: Chapter Business Summit PE: Spring Board Retreat PP: Past President Budget Pending Agenda Items: P: PE: PP:

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4

Upcoming team plans P: WEC table for volunteer collection in May Gala foyer PE: PP:

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Strategic Alliances Team Status Report (TSR) Date: May 5, 2014 Vice President: Brynn Mehrkens – [email protected] Director: Clint Greenebaum – [email protected] 2013-2014 Goals:

Strategic Alliances will: • Leverage strategic partnerships that contribute to the chapter’s financial stability. • Maintain financial oversight for the Chapter. • Manage scholarship program for the Chapter. • Create awareness and engage with the chapter in Corporate Social Responsibility.

Strategic Goal #1

Raise funds for the financial stability of our chapter Completion Date

% Complete

Action Item 1.1

Review and approve the sponsorship and advertising packet 7/1/2013 100%

Action Item 1.2

Raise $6000 in cash sponsorships (Secured one for Sept. 5/31/2014 100%

Action Item 1.3

Raise $6000 in advertising revenue 5/31/2014 100%

Strategic Goal #2

Provide consistent appreciation and recognition of all sponsor levels, including in-kind

Completion Date

% Complete

Action Item 2.1

Maintain a clear and concise tracking of all sponsors 5/31/2014 Ongoing

Action Item 2.2

Send handwritten thank you to all sponsors 5/31/2014 Ongoing

Action Item 2.3

Determine the proper recognition for each sponsor and their level 8/1/2013 100%

Strategic Goal #3

Continued success of the silent auction program Completion Date

% Complete

Action Item 3.1

Recruit a dedicated chair for the event 9/1/2013 100%

Action Item 3.2

Recruit a dedicated and motivated committee for the event 9/1/2013 100%

Action Item 3.3

Increase the volume and quality for the Wall of Wine and determine the value of the chance

12/11/2013 100%

Action Item 3.4

Focus on high quality and variety of items to peak buyer interest for the general silent auction (Over 60 items received valued over $20K)

12/11/2013 100%

Action Item 3.5

Find a storage location for items prior to event and arrange transportation 10/1/2013 100%

Action Item 3.6

Market the silent auction and Wall of Wine to our organization and other associations

12/1/2013 100%

Action Item 3.7

Raise $20,000 in silent auction revenue 12/31/2013 100%

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Strategic Goal #4

Continued success of the June Event Completion Date

% Complete

Action Item 4.1

Recruit a dedicated chair for the event (Debbie Friedman & Heidi Cerdas) 12/1/2013 100%

Action Item 4.2

Recruit a dedicated volunteers committee for the event 1/1/2014 75%

Action Item 4.3

Determine the exact nature of the event 11/1/2013 100%

Action Item 4.4

Develop sponsorship plan to support event 2/1/2014 100%

Action Item 4.5

Develop timeline, action items, plan and execute 2/1/2014 75%

Action Item 4.6

Raise $19,000 in June Event revenue 6/30/2014 50%

Action Item 4.7

Market and promote event to achieve $4,000 in registration revenue 6/30/2014 50%

Strategic Goal #5

Manage scholarship opportunities for the chapter Completion Date

% Complete

Action Item 5.1

Detailed review of the scholarship process 12/31/2013 100%

Action Item 5.2

Award $10,000 in scholarships 5/31/2014 0%

Action Item 5.3

Market and encourage application for scholarship opportunities 5/1/2014 100%

Strategic Goal #6

Monitor Chapter expenditures to ensure alignment with the budget Completion Date

% Complete

Action Item 6.1

Monthly updates at board meetings on chapter financials 6/30/2014 90%

Action Item 6.2

Have two fully sponsored venues for the monthly meeting 5/31/2014 100%

Action Item 6.3

Monitor new rebate plan and use of restricted income 6/30/2014 0%

Action Item 6.4

Revamp and roll out new check request procedure and ensure compliance throughout the year

6/30/2014 20%

Strategic Goal #7

Create Awareness & Engage the chapter in selected charity Completion Date

% Complete

Action Item 7.1

Selected charity to speak at August kick-off meeting (Gillette) 8/21/2013 100%

Action Item 7.2

Provide and promote two volunteer opportunities for entire chapter to participate in – Second Harvest & Feed My Starving Children (Date Selected for FMCS – 4/10/14)

5/31/2014 100%

Action item 7.3

Fundraise at every meeting thru piggy banks 4/30/2014 100%

Action Item 7.4

Provide fun unique methods for fundraising for 3 meetings (Bake Sale November, White Elephant January, Raffle March or April)

4/30/2014 67%

Action Item 7.5

Raise $1150 for selected charity ($1,221.86 presented in May) 5/14/2014 100%

Action Item 7.6

Present and donate funds to selected charity at the May Gala 5/21/2014 0%

Page 23 of 24

Strategic Alliances Team activity this month:

-We NEED Volunteers for June Event!!!

-We exceeded our goal for Gillette Children’s Hospital and will donate $1,221.86 check.

-Successful Feed My Starving Children event.

-Site visit with St. Paul Saints Stadium for June Event.

-Finalization of Sponsorship packet and pricing of sponsorship opportunities. Received nearly half of

funds needed via sponsorships.

-Extra Budget meeting held for Education committee

-Destination Sponsor secured for 2014-2015 calendar year

-Scholarship article was submitted -Article submitted for Pulse for June Event promotion Strategic Alliances Team requests the following board agenda/motion/action:

-Discuss Unrestricted/rebated funds

-Discuss preliminary budget (will not be able to finalize prior to June with debate listed above)

Page 24 of 24


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