Agency Director Approval County Manager’s Approval Typed Name and Title Phone Signature Date Revised 03/12/09 (Previous versions are obsolete) Fulton County Board of Commissioners Agenda Item Summary BOC Meeting Date Requesting Agency Aging and Youth Services Commission Districts Affected All Districts Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.) Request approval to amend existing contract – Aging and Youth Services Department, RFP#11RFP03312011A-DR, Health & Human Services Transportation Services, in the amount of $961,821.19 with MV Contract Transportation, Inc. (Atlanta, GA) to provide transportation services for the Office of Aging and Behavioral Health programs. Effective dates: January 1, 2015 through December 31, 2015. Requirement for Board Action (Cite specific Board policy, statute or code requirement) In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval. Is this Item Goal Related? (If yes, describe how this action meets the specific Board Focus Area or Goal) Yes Health and Human Services: Goal 1. Develop a network of integrated and effective health and human services that improve health outcomes and promote health equity. Objective 4 - Support aging in place and a high quality of life for seniors. Is this a purchasing item? Yes Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.) The Aging and Youth Services Department requests approval to amend the existing contract in order to increase spending authority to provide transportation services for the Office of Aging and Behavioral Health programs. The increase in spending authority is needed to pay for service costs incurred in 2014. Currently, the Department is unable to pay for services rendered as the spending authority for 2014 has been exhausted due to the below 2013 expenditures and 2013 billing adjustments applied to the 2014 contract. Additionally, historical practices of applying previous year expenditures to the current year will have to cease as of FY2015 due to this being the last year for the current transportation contract. If approved, the spending authority will increase from $5,390,941.84 to $6,352,763.03. The allocation of $961,821.19 will be applied to the following 2014 invoices: Partial October $ 105,739.44 November $ 425,125.42 December $ 430,956.33 TOTAL $ 961,821.19 Packet Page -1067- # 14-1105 Packet Page -343- # 14-1105
Transcript
Agency Director Approval County Manager’s Approval
Request approval to amend existing contract – Aging and Youth Services Department, RFP#11RFP03312011A-DR, Health & Human Services Transportation Services, in the amount of $961,821.19 with MV Contract Transportation, Inc. (Atlanta, GA) to provide transportation services for the Office of Aging and Behavioral Health programs. Effective dates: January 1, 2015 through December 31, 2015.
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Is this Item Goal Related? (If yes, describe how this action meets the specific Board Focus Area or Goal)
Yes Health and Human Services: Goal 1. Develop a network of integrated and effective health and human services that improve health outcomes and promote health equity. Objective 4 - Support aging in place and a high quality of life for seniors.
Is this a purchasing item? Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
The Aging and Youth Services Department requests approval to amend the existing contract in order to increase spending authority to provide transportation services for the Office of Aging and Behavioral Health programs. The increase in spending authority is needed to pay for service costs incurred in 2014. Currently, the Department is unable to pay for services rendered as the spending authority for 2014 has been exhausted due to the below 2013 expenditures and 2013 billing adjustments applied to the 2014 contract. Additionally, historical practices of applying previous year expenditures to the current year will have to cease as of FY2015 due to this being the last year for the current transportation contract. If approved, the spending authority will increase from $5,390,941.84 to $6,352,763.03. The allocation of $961,821.19 will be applied to the following 2014 invoices: Partial October $ 105,739.44 November $ 425,125.42 December $ 430,956.33 TOTAL $ 961,821.19
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chad.carlisle
Typewritten Text
01-07-15
Continued
Services include transportation to and from the Fulton County Neighborhood Seniors Centers, Adult Day Programs, and the Behavioral Health Training Centers; and non-emergency transportation for seniors age 60 and over. This service will provide access to services for approximately 2,500 seniors age 60 and older; and approximately 200 developmentally disabled Fulton County residents age 18 and older. Senior services accessed through this contract include nutrition services, health education, fitness activities, health screenings, shopping assistance, socialization, medical appointments, and other community services. Behavioral Health services accessed through this contract include education, training, nutrition, work skills training, and employment. CURRENT CONTRACT HISTORY BOC ITEM DATE DOLLAR AMOUNT
Original Award Amount 11-0654 9/07/2011 $3,306,738.00
1st Renewal 12-0054 2/01/2012 $3,306,738.00
Amendment No. 1 12-0810 9/19/2012 $1,893,285.00
2nd Renewal 12-0805 9/19/2012 $5,200,023.00
3rd Renewal 13-1050 11/20/2013 $5,200,023.00
Amendment No.2 14-0205 3/19/2014 $ 190,918.84
4th Renewal 14-0857 10/15/14 $5,390,941.84
Amendment No.3 $961,821.19
Total Revised Amount
$25,450,488.87
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $6,352.763.03 Prime Vendor: MV Transportation Prime Status: Non-Minority Location: Fairfield, CA County: Solano County Prime Value: $5,082,210.42 or 80% Subcontractor: Banneker Energy, LLC Subcontractor Status: African American Male Business Enterprise Certified Location: Sandy Springs, GA County: Fulton County Contract Value: $1,270,552.61or 20% Total Contract Value: $6,352.763.03 or 100% Total M/FBE Value: $1,270,552.61 or 20%
.
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Agency Director Approval County Manager’s Approval
Agency Director Approval County Manager’s Approval
Typed Name and Title Phone
Signature Date
Revised 03/12/09 (Previous versions are obsolete)
Solicitation Information No. Bid Notices Sent:
NON-MFBE
MBE
FBE
TOTAL
No. Bids Received:
Total Contract Value $6,352.763.03 or 100%
Total M/FBE Values $1,270,552.61 or 20%
Total Prime Value $5,082,210.42 or 80%
Fiscal Impact / Funding Source (Include projected cost, approved budget amount and account number, source of funds, and any future funding requirements.)
100-183-1834-1192: General, Human Services, Aging Grant Supplemental - $5,766,453.88 461-183-AR15-1500: Grant Fund, Human Services, Contingency - $125,805 461-183-TR15-1183: Grant Fund, Human Services Transportation Services - $460,504.15
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1 - Amendment No 3 to Form of Contract Exhibit 2: Contractor’s Performance Report
Source of Additional Information (Type Name, Title, Agency and Phone)
Sheila Benefield, Interim Director, Aging and Youth Services Department - 404-612-7378.
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Continued
Procurement Contract Attached: Yes
Previous Contracts: Yes
Solicitation Number: 11RFP03312011A-DR
Submitting Agency: Aging and Youth
Staff Contact: Sheila Benefield
Contact Phone: .
Description: Health & Human Services Transportation Services
FINANCIAL SUMMARY
Total Contract Value: Original Approved Amount: $ 3,306,738.00
Grant Information Summary: Amount Requested: . Cash Match Required: . In-Kind Start Date: . Approval to Award End Date: . Apply & Accept Match Account $: .
Funding Line 1: 100-183-1834-1192: General, Human Services, Aging Grant Supplemental - $5,766,453.88
Funding Line 2: 461-183-AR15-1500: Grant Fund, Human Services, Contingency - $125,805
Funding Line 3: 461-183-TR15-1183: Grant Fund, Human Services Transportation Services - $460,504.15
Funding Line 4: .
KEY CONTRACT TERMS
Start Date: 1/1/2015
End Date: 12/31/2015
Cost Adjustment: .
Renewal/Extension Terms: .
ROUTING & APPROVALS
(Do not edit below this line)
X Originating Department: Benefield, Sheila Date: 12/3/2014
. County Attorney: . Date: .
X Purchasing/Contract Compliance: Strong-Whitaker, Felicia Date: 12/11/2014
X Finance/Budget Analyst/Grants Admin: Whitted, Ivan Date: 12/4/2014
. Grants Management: . Date: .
X County Manager: O'Connor, Patrick Date: 12/11/2014
Contact: Russell Tieskoetter Regional Vice-President
WITNESSETH
WHEREAS, Fulton County ("County") entered into a Contract with MV Contract Transportation, Inc. to provide/perform Human Services Transportation services, dated the 1st day of November, 2011, on behalf of the Housing and Human Services Department and
WHEREAS, the Fulton County Board of Commissioners has approved an increase in spending authority in the amount of $961,821.19; and,
WHEREAS, the Contractor has performed satisfactorily overthe period of the contract; and
WHEREAS, this amendment was approved by the Fulton County Board of Commissioners on (Insert Board of Commissioners approval date and item number1
Amendment 2 Page 2
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NOW, THEREFORE, the County and the Contractor agree as follows:
This Amendment No.3 to Form of Contract is effective no more than 60 days following approval by the Fulton County Board of Commissioners, between the County and MV Contract Transportation, Inc., who agree that all Services specified will be performed by in accordance with this Amendment No.3 to Form of Contract and the Contract Documents.
1. COMPENSATION: The services described under Scope of Work herein shall be performed by Contractor for a total amount not to exceed $6,352,763.03.
2. LIABILITY OF COUNTY: This Amendment No.3 to Form of Contract shall not become binding on the County and the County shall incur no liability upon same until such agreement has been executed by the Chair to the Commission, attested to by the Clerk to the Commission and delivered to Contractor.
3. EFFECT OF AMENDMENT NO.3 TO FORM OF CONTRACT: Except as modified by this Amendment No.3 to Form of Contract, the Contract, and all Contract Documents, remain in full force and effect.
Amendment 2 Page 2
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IN WITNESS THEREOF, the Parties hereto have caused this Contract to be executed by their duly authorized representatives as attested and witnessed andtheir corporate seals to be hereunto affixed as of the day and year date first above written.
OWNER: OPERATOR:
FULTON COUNTY, GEORGIA MV CONTRACT TRANSPORA TION, INC.
John H. Eaves, Commission Chair Board of Commissioners
Brad Cornelsen, Chief, Financial Officer
ATTEST: ATTEST:
Mark Massey Clerk to the Commission (Seal)
Secretary/ Assistant Secretary
(Affix Corporate Seal)
APPROVED AS TO FORM:
Office of the County Attorney
APPROVED AS TO CONTENT:
Sheila Benefield, Interim Director Housing and Human Services Department
S,ervices arc .defivcred in compliancewith specfficallons., n,le canttaclor exhibits'technical excellence jn:lhc ability 10 f}crform the sor;iccs. The contracto~s personnel arc qualilied,
2. Tfmellness or Porronn'anco (·Wore Mlfoston"cs Mot Por Contract- Reoponso'Tlmo (per'agreemont, If appllcablo) - Responslvenoss (0 Olro,cllpn/Chango - On limo Complotion Per Contract)
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<;;:ommcnts: The services'deli-Jared by l~C conltLl~tor ~a.vc been ~divc:red i.n 'u,tirl1cly marine'r·alleilst90%,of the lime. nle conlractqr'has been dilligcntln their alle'mp(s to resolve'lssue,s icl.led 10 Ilia 'timcliness or performance and resolves most issu.cs,quicXly,
r 4
J. Businoss RolaUol1s FRosponslv.cnoss to Inquiries ~,P(ornpt,Problom NotificatioJlfi)
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COOlmCnlS:
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local,sl,;11 responds'quickly 10 Inquiries and n,oli,li"-, s_laU of prpbl'l."'s, The local G.,neraI.M;jnag~r meoi. wee~ly \'lith Offico of Aging'sl~11. The Region'al Vice-Presidenl aliends,lhe weekly meetings 6n a randam basis.
r 4. Customor Satisfaction (.Mot Us.r Quality Expeclions • M.t Speclflcallon. Within Budgot,C Prop'or Invoicing· No Substitutions)
r Til'o,Custoiner sausracftoo lor the services provided by the coruractcr rernalns at a very good level. Customers appreciate the, quick response '01 the vendor when issues adse.
