BR.100Aap Accounts Payable Application Setup · Web viewBR.100Aap Accounts Payable Application...

AIMBR.100 ACCOUNTS PAYABLE APPLICATION SETUPORAERP.com Inc.

Author: <Author>Creation Date: XX-XXX-XXXXLast Updated: XX-XXX-XXXXDocument Ref: <Document Reference Number> Version: DRAFT 1A

Approvals:

<Approver 1>

<Approver 2>

BR.100 Accounts Payable Application Setup

Document Control

Change Record5

Date Author Version

Change Reference

XX-XXX-XXXX <Author> Draft 1a

No Previous Document

Reviewers

Name Position

Distribution

Copy No.

Name Location

1 Library Master Project Library

2 Project Manager

3

Error: Reference source not found

File Ref: document.docx (v. DRAFT 1A )

Company Confidential - For internal use only

Doc Ref: <Document Reference Number>


Document Control 1iixxxi17ii


Copy No.

Name Location

4

Note To Holders:If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the cover page, for document control purposes.If you receive a hard copy of this document, please write your name on the front cover, for document control purposes.






Document Control 1iiixxxi17iii


Contents

Document Control...................................................................................... iiiApplication Setup Control Sheet - Payables.................................................1AP: Define Invoice Tolerances....................................................................2AP: Define Payment Interest Rates.............................................................3AP: Define Expense Report Templates.......................................................4AP: Define Financial Options......................................................................6AP: Define Accounts Payable Options.........................................................9AP: Define Aging Periods..........................................................................16AP: Define Special Calendars...................................................................17AP: Define Profile Options.........................................................................18Open and Closed Issues for this Deliverable.............................................19

Open Issues.........................................................................................19

Closed Issues.......................................................................................19






Document Control 1ivxxxi17iv


Application Setup Control Sheet - Payables

Environment Name: Machine: Type (definition, execution, or both):

WorkflowSubWorkflow Name

Setup Taskponsibility

Responsibility

QA Due Date

Signature Approval

Setup Accounts Payable

AP: Define Invoice Tolerances

XX_Payables_Superuser XX-XXX-XXXX

XX_Payables_Manager XX-XXX-XXXX

AP: Define Payment Interest Rates



AP: Define Expense XX_Payables_Superuser XX-XXX- XX_Payables_Manager XX-XXX-






Document Control 1131171


WorkflowSubWorkflow Name

Setup Taskponsibility

Responsibility

QA Due Date

Signature Approval

Report Template XXXX XXXX

AP: Define Financial Options



AP: Define Aging Periods XX_Payables_Superuser XX-XXX-XXXX


AP: Define Special Calendars



AP: Define Profile Options










AP: Define Invoice Tolerances

Payables>Setup>Invoice>Tolerances

<Customer Short Name> Process:<Process Name>

Business Area: <Business Area>

Date: <Date>

Control Number: <Control Number>

Priority(H, M, L): <Priority (H, M, L)>

Process Owner: <Process Owner>

Description: Use this form to define the matching and tax tolerances you want to allow for variances between invoice, purchase order, receipt, and tax

information.

<PO Matching>

Name Tolerence-Received Goods

Description Tolerance for Received Goods

Type Goods

Use this region to enter percentage-based tolerances for your matching approvals.

Name Tolerances Hold Name Enabled

Ordered (%) (Balnk) Qty Ord No

Maximum Ordered (%) (Balnk) Max Qty Ord No








Received (%) 2% Qty Rec Yes

Maximum Received (%) (Balnk) Max Qty Rec No

Price (%) 2% Price Yes

Exchange Rate Amount (Balnk) Max Rate Amount No

Shipment Amount (Balnk) Max Ship Amount No

Total Amount (Balnk) Max Total Amount No








AP: Define Payment Interest Rates

Payables>Setup>Payment>Interest Rates



Date: <Date>




Description: Use this form to define the interest rates Oracle Payables uses to calculate and pay interest on overdue invoices.

<Payment Interest Rates>

% (Rate) Effective Dates:From

Effective Dates:To

1% XX-XXX-XXXX XX-XXX-XXXX








% (Rate) Effective Dates:From

Effective Dates:To








AP: Define Expense Report Templates

Payables>Setup>Invoice>Expense Report Templates



Date: <Date>




Description: Use this form to define an expense report template for entering Expense Reports.

<Expense Report Templates>

Operating Unit XXXX

Template Name Consultants Expenditure

Description Expense Incurred for Consultants

Inactive Date

Enable for Internet Expenses

Expense Item Expense Category

Tax Code GL AccountProject Expenditure Type

Policy Schedule

Data Capture Rule

End Date








Hotel Stay Accomodations XXXX XXXXXX Consultancy Cost (Blank) (Blank) (Blank)








Continued..

<Expense Report Templates>

GL Account Description

Consultancy Charges

Prompt Justification Required

Require Receipt For

Cash Require Receipt Above

Number of Duplicated Allowed

Viewable from All Templates

Calculate Amount

Apply Receipt Rules to Negative Expense Line

Credir Card Require receipt Above

Consultancy Charges Always Required 1 No Yes Yes No








AP: Define Financial Options

Payables>Setup>Options>Financials



Date: <Date>




Description: Use this form to define the options and defaults you use throughout Oracle Applications. You can define defaults in this form to simplify vendor entry, invoice entry, and automatic payments.

<Financial Options>

Use this region to select your defaults for Oracle Financials.

Accounting

Future Period 1

GL Accounts: Liability XX,XXX,XXX.XXXX

GL Accounts: Prepayment XX,XXX,XXX.XXXX

GL Accounts: Bills Payable

(Blank)








GL Accounts: Discount Taken

XX,XXX,XXX.XXXX

GL Accounts: PO Rate Variance Gain

XX,XXX,XXX.XXXX

GL Accounts: PO Rate Variance Loss

XX,XXX,XXX.XXXX

GL Accounts: Expenses Clearing

(Blank)

GL Accounts: Miscellaneous

(Blank)

GL Accounts: Retainage (Blank)








Supplier - Purchasing

Use this region to enter defaults that Oracle Purchasing assigns to the purchasing documents you enter.

RFQ Only Site (Checkmark)

Unchecked

Ship To Location XXX Site

Bill To Location XXX Site

Inventory Organization XXX Org

Ship Via (Blank)

FOB (Blank)

Freight Terms (Blank)

Encumbrance

Use Requisition Encumbrance

Check

Reserve at Completion Check

Use PO Encumbrance Check

Tax

Use this region to enter Value-Added-Tax (VAT) information for Oracle Applications. If your organization is not subject to registration to pay value-added-taxes, you do not need to enter information in this region.Error: Reference source not found







VAT

Member State (Blank)

VAT Registration Number

(Blank)

Human Resources

Use this region to enter the options and defaults, such as numbering method, for entering employee information in Oracle Payables.

Business Group XXX Company

Expense Check Address (Picklist)

Office

Use Approval Hierarchies Yes

Employee Number

Method

Automatic

Next Automatic Number ((Blank)








AP: Define Accounts Payable OptionsPayables>Setup>Options>Payables



Date: <Date>




Description: Use this form to set control options and defaults used throughout Oracle Payables.

<Payables Options>

Accounting

Use this region to define the default audit information options for your invoice and payment transactions.

Payment Accounting

When Payment is Issued Check

When Payment Clears Check

When Payment is Issued Check

When Payment Clears Check

From payment Discount Select (Radio Button)








From Supplier Site

Automatic Offset Method

None Select (Radio Button)

Balancing

Account

Discount Method

System Account Select (Radio Button)

Prorate Expense

Prorate Tax

Interest

System Account Select (Radio Button)

Prorate Across Invoices

Prepayment Account

From Supplier Site Select (Radio Button)

From Purchase Order

Currency

Use this region to enable multiple currencies in Oracle Payables and define Currency defaults for your foreign currency invoices and payments.Error: Reference source not found







Use Multiple Currencies Check

Require Exchange Rate Entry Uncheck

Calculate User Exchange Rate

Check

Use Invoice Exchange Rate on Prepaid Expense for Tax

Uncheck

Exchange Rate Type Standard

GL Accounts

Realized Gain XX,XXX,XXX.XXXX

Realized Loss XX,XXX,XXX.XXXX

Rounding XX,XXX,XXX.XXXX

Invoice

Main

Confirm Date as Invoice Number Use Batch Controls

Check

Allow Online Validation Check

Allow Document Category Override

Uncheck








Allow Adjustments to Paid Invoices

Check

Recalculate Scheduled payments

Uncheck

Allow Remit-To Account Override

Check

Receipt Acceptance Days

GL Date Basis

GL Date Basis System Date (Radio Button)

Freight

Freight Account (Blank)

Prepayment

Payment Terms S(Blank)

Settlement Days (Blank)

Tax Difference Account (Blank)

Approval

Use Invoice Approval Workflow

Check








Allow Force Approval Check

Approval Processing Sequence

Require Validation Before ApprovalGL Date Basis

Check

Require Accounting Before ApprovalGL Date Basis

Uncheck

Matching

Allow Final Matching Uncheck

Allow Distribution Level Matching

Check

Allow Matching Account Override

Uncheck

Transfer PO Descriptive Flexfield Information

Check

Tolerances

Goods Tolerances 0% Tolerance for goods

Services Tolerances 0% Tolerance for services

Interest

Allow Interest Invoices Uncheck








Minimum Interest Amount*

Interest Invoice Accounts *

Expense

Liability

* Note: No editing allowed unless “Allowed Interest Invoices” box is checked.

Expense Report

Use this region to enable and enter defaults for Expense Reports you create in Oracle Payables.

Default Template (Blank)

Apply Advances (Blank)

Automatically Create Employe as Supplier

Payment Terms (Blank)

Pay Group (Blank)

Payment Priority (Blank)

Hold Unmatched Expense Reports

(Blank)

Payment

Use this region to enter defaults, such as bank account and payment cycle, for the Payments you create in Oracle Payables.Error: Reference source not found







Discount

Exclude Tax from Discount Calculation

Uncheck

Single Payment

Allow Pre-Date Uncheck

Allow Void and Reissue Check

Allow Address Change Check

Bank Charges

Enable Bank Charges Deduction from Payment (Checkmark)

Uncheck

Deduct Bank Charge from Payment

Uncheck

Allow Remit-To Supplier Override

Uncheck

Allow Document Category Override

Uncheck

Withholding Tax (Only be applicable if Taxation is required)

Use Withholding Tax








Allow manual Withholding

Tax Group

Withholding Amount Basis

Include Discount Amount

Include Tax Amount

Apply Withholding Tax

Never Select (Radio Button)

At Invoice validation Time Uncheck

At Payment Time Uncheck

At Invoice Validation amd payment Time

Uncheck

Create Withholding Invoice

Never Select (Radio Button)

At Invoice Validation Time Uncheck

At Payment Time Uncheck

At Withholding Application Uncheck

Withholding Date Basis

Invoice Date Select








GL Date Uncheck

Include Income Tax Type on Withholding Distributions

Uncheck

Supplier

Use this region to enter or review defaults for your vendors.

Invoice Currency (Blank)

PayGroup (Blank)

Terms Date Basis (Blank)

Pay Date Basis (Blank)

Payment Terms (Blank)

Reports

Report Sorting

Sort by Alternate Field (Blank)








AP: Define Aging Periods

Payables>Setup>Calendar>Aging Periods



Date: <Date>




Description: Use this form to define the aging periods you want to use for your Invoice Aging Report.

<Aging Periods>

Use this region to define the characteristics of your Aging Periods.

Name Monthly Aging

Description Monthly Aging

Active Check

Column Order Days:From

Days:To

Column Headings:First

Column Heading:Second

1 1 30 1st Bucket

2 31 60 2nd Bucket

3 61 90 3rd Bucket








4 91 120 4th Bucket








AP: Define Special CalendarsPayables>Setup>Calendar>Special Calendar



Date: <Date>




Description: Use this form to describe periods which Oracle Payables uses for special functions, such as Key Indicator reporting or recurring payment period definitions.

<Special Calendar>

Calendar Name Special Calendar

Periods Per Year 12

Description

Type of Calendar Recurring Invoices (Select)

Period Year Sequence Start Date End Date System Name Report Run

Dec XXXX 12 01-DEC-XXXX 31-DEC-XXXX Dec-XX

Nov XXXX 11 01-NOV-XXXX 30-NOV-XXXX Nov-XX

Oct XXXX 10 01-OCT-XXXX 31-OCT-XXXX Oct-XX

Sep XXXX 9 01-SEP-XXXX 30-SEP-XXXX Sep-XX








AP: Define Profile OptionsPayables>Other>Profile<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>




Description: Use this form to define your Profile options.

<Profile>

Profile Name Default Value

User Value

Budgetary Control Group Standard Blank

MO: Operating Unit XXX-OU Blank

MO: Security Profile XX Company Blank

MO: Default Operating Unit XXX-OU Blank

AP: Notification Recipient E-mail

Blank Blank

AP: Use Invoice Batch Controls

No Blank








Open and Closed Issues for this Deliverable

Open Issues

ID Issue Resolution Responsibility Target Date Impact Date

Closed Issues

ID Issue Resolution Responsibility Target Date Impact Date







Date post:	14-May-2018
Category:	Documents
Upload:	dodien
View:	214 times
Download:	0 times

BR.100Aap Accounts Payable Application Setup · Web viewBR.100Aap Accounts Payable Application...

Documents