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WeBBT: information day for IBBT researchers
Consortium building/networking &
tips for success when applying - some personal reflections -
Willy Van Puymbroeck
May 2011
••• 2
Overview
• Short update on ICT in FP7
• A competitive process based on published evaluation criteria
• Golden rules
• Some essential questions
• Getting help with proposals
••• 3
• ICT Call for Propoals under WP 2007-08, WP 2009-10 and WP 2011-12
• >4200 M€ of EU funding committed
• >1200 projects launched or to be launched
• >11700 participations
• >3900 distinct organisations participating
– Calls under two Joint Technology Initiatives (JTI) - Artemis and Eniac - and the Ambient Assisted Living Joint
Programme (AAL) in 2008, 2009 and 2010
• To come – ICT WP 2011-12 Calls 8 and 9
• ~1350 M€ funding
– ICT WP 2013
• >1500 M€ funding
– JTIs + AAL WPs 2011, 2012, 2013 ••• 3
ICT in FP7 – Some basic numbers
••• 4
Fu
ture
& E
merg
ing
Te
ch
no
log
ies (
FE
T)
1. Network and
Service
Infrastructures
ICT for socio-economic challenges
Basic
IC
T t
echnolo
gie
s &
infr
astr
uctu
res
~10% ~9%
261 M€, 11%
••• 4
International cooperation, Cooperation in an enlarged Europe, Pre-commercial Procurement
3. Component
and
Systems
4. Digital
Content and
Languages
2. Cognitive
Systems and
Robotics
5. ICT for
Health,
Ageing,
Inclusion
& Gov.
625 M€, 26%
155 M€, 6%
402 M€, 17%
165 M€, 7%
260 M€, 11%
6. ICT for
Lower-
Carbon
Economy
280 M€, 12%
7. ICT for
Manufac. &
Enterprise
8. ICT for
Learning &
Cultural
Resources
140 M€, 6% 100 M€, 4%
FP7/ICT Programme structure
••• 5
Overview of process
• Information for proposers
• Pre-proposal check
• Submission of proposal
• Evaluation process
–Eligibility check
–Evaluation proper
• Selection decision
• Negotiation of a project
• Launch of a project
Submission
Negotiation
Evaluation
Eligible?
Selection
••• 6
Three main Calls for proposals (+ FET Open + Joint Call on Security) in 2007-08
~ 2.1 B€ of EU funding
~ 3000 proposal received
~ 1500 above threshold .. 1:2
~ 500 projects launched .. 1:6
HIGHLY COMPETITIVE !
Competitive process Early feedback
••• 7
More: Understanding the evaluation sub-criteria
S&T excellence
3/5
Implementation
and
Management
3/5
Impact
3/5
1. Soundness of concept & quality of objectives
2. Progress beyond state-of-art
3. Methodology and associated workplan
1. Management structure and procedures
2. Quality/experience of individual participants
3. Quality of the consortium as a whole
4. Resources
1. Contribution to the expected impacts listed in
the WP
2. Measures for Dissemination and/or Exploitation
3. Management of IP
10/15
••• 8
Golden rules
• Start early from an exciting and convincing idea
• Collect information
– Subscribe to newsletters
– Consult with Commission staff
– Study the work programme
– Attend information days
• Consortium engineering
– Right number of partners, expertise, involvement and commitment
– Plan to use and exploit
• Use the pre-proposal check service to make sure the proposal is eligible and in scope of the call … and do this before you prepare the proposal in detail, not afterwards
••• 9
Use the Instructions* and Forms** we prepare for our evaluators
1. Give the instructions and your draft proposal to experienced colleagues
2. Then re-write your proposal following their recommendations
3. Do not believe gossip as to how to optimise your chances
* appendix in the Guide for Applicants
** available on the ICT Call page on Cordis
Golden rules
••• 10
Divide your effort over the evaluation criteria
• many proposers concentrate on the scientific element, but lose marks on project planning or impact description
Think of the finishing touches which signal quality work:
• clear language
• well-organised contents, following the Part B structure
• useful and understandable diagrams
• no typos, no inconsistencies, no obvious paste-ins, no numbers which don’t add up, no missing pages …
Golden rules
••• 11
Make it easy for the evaluators to give you high marks. Don’t make it hard for them!
• Don’t write too little; cover what is requested
• Don’t write too much
• Don’t leave them to figure out why it’s good, tell them why it’s good
• Leave nothing to the imagination
Golden rules
••• 12
• Set focused, realistic objectives and show how they will be achieved
• Make sure your Project Workplan reflects the promises you made in the rest of your proposal
For example:
• S&T quality implies an adequate and well-organised research effort
• Good project management implies clear Workpackage leadership
• Strong Impact implies an important dissemination effort and/or strong realistic exploitation plans
Golden rules
••• 13
• Address too many objectives
• Set broad, too ambitious, unachievable objectives
• Include redundant partners
• Impact = a conference each year, a public website and x published papers
• Buzzwords, empty statements
Planning for failure
••• 14
• Prestige
• International nature of research
• Funding opportunities which do not exist
nationally
• Sharing expertise / facilities
• Networking
• Meeting staff/student expectations:
– New IP and curriculum development – Staff training and development – broaden skill and
competence base – Career development
Why get involved?
••• 15
• Do I clearly understand the pro’s and con’s of involvement in FP7?
• Am I willing to co-operate internationally?
• Do my capabilities match the Call requirements?
• Do I have the resources to invest in time and money?
• Do I have a supportive team and organisation?
Ask yourself …
••• 16
• http://cordis.europa.eu/fp7
• National Contact Points:http://cordis.europa.eu/fp7/ncp_en.html
• Partner search facilities: http://www.ideal-ist.net/
• Information desk: [email protected]
• IPR Helpdesk: http://www.ipr-helpdesk.org/index.html
• Electronic proposal submission helpdesk: [email protected]
Getting help with proposals
••• 17
Participant Portal - Calls
••• 18
ICT Proposers’ Day 2011 19 - 20 May 2011, Budapest
Networking for European ICT R&D
• Prepare for Calls 8 and 9
• Networking and partnerships building
– first-hand information from >100 EC officials
• Structure:
– thematic sessions with presentations of proposal ideas
– information stands & meeting points
• Registration:
free of charge, open from January 2011
http://ec.europa.eu/ictproposersday