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BRP Inc. BRP Inc. 1 BRP Inc. ELECTRONIC DATA INTERCHANGE (EDI) IMPLEMENTATION GUIDE 850 VERSION 4010 FROM BRP INC. Document version 2.1 __________________________________________ The following guide is intended to facilitate the user in implementing Electronic Data Interchange transactions with BRP Inc. Every effort has been made to verify that the information contained in this guide conforms to the accepted standards, is up-to-date and valid. BRP Inc. assumes no liability for, nor makes any warranty with respect to, the accuracy of the information in this guide or that its use will ensure error-free transmissions and transactions. __________________________________________
Transcript

BRP Inc.

BRP Inc. 1

BRP Inc.

ELECTRONIC DATA INTERCHANGE (EDI)

IMPLEMENTATION GUIDE

850 VERSION 4010 FROM BRP INC.

Document version 2.1

__________________________________________

The following guide is intended to facilitate the user in implementing Electronic Data Interchange

transactions with BRP Inc. Every effort has been made to verify that the information contained in

this guide conforms to the accepted standards, is up-to-date and valid. BRP Inc. assumes no liability

for, nor makes any warranty with respect to, the accuracy of the information in this guide or that its

use will ensure error-free transmissions and transactions.

__________________________________________

BRP Inc.

BRP Inc. 2

Document Change Log

Version Date Page Description

1.1 20131220 34 PO1 : Added elements PO124 and PO125

PO124 : Added User Note 1

PO125 : Added User Note 1

1.2 20140110 70-73

25 & 56

Appendix B : Added Draft EDI examples

N903 : Removed this element (Detail and Header)

N902 : Added this element (Detail and Header)

1.3 20140117 70-73 Appendix B : Modified the PO example

1.4 20140620 34

38

39

40

41

42

42

42

43

70-73

PO104 : Modified User Note 2

CTP : Modified User Note 1

CTP : Modified User Note 2

CTP : Modified User Note 3

CTP : Modified User Note 4

CTP09 : Removed code ‘HT’ from the code list

CTP11 : Removed this element

CTP10 : Added this element

CTP10 : Added User Note 1

Appendix B : Modified Draft EDI examples

1.5 20140711 42

51

70-73

CTP04 : Added this element

CTP04 : Added User Note 1

SCH01 : Added User Note 1

Appendix B : Modified Draft EDI examples

1.6 20140801 17

70-73

REF02 : Modified User Note 1

REF03 : Added User Note 2

Appendix B : Modified Draft EDI examples

1.7 20150630 Reviewed

the entire

documents

Reviewed the required elements / Segments

Added User Notes

1.8 20150722 Reviewed

the entire

documents

Reviewed the required elements / Segments

Added User Notes

1.9 20161114

Reviewed

the entire

documents

Reviewd the required elements / Segments

Corrected data on the sample files

2.0 20161215 18 FOB : Added segment

2.1 20170116 44

44

SCH Loop : Modified to Optional

SCH Loop : Added User Note 2

BRP Inc.

BRP Inc. 3

___________________________________________________

SUPPLIER IMPLEMENTATION GUIDE

TABLE OF CONTENTS

___________________________________________________

Section one: General Information

Competitive Advantage What is EDI? EDI Standards BRP Inc.’s EDI Direction Interchange and Functional Group ID Information Delimiters Re-certification

Section Two: 850 Guidelines

Appendix A: 850 Sample Files

BRP Inc.

BRP Inc. 4

Section One: General Information

Competitive Advantage:

Embracing EDI can result in many benefits for your organization, including

stronger strategic relationships, reduced purchased prices and procurement costs, improved customer

service levels, shorter lead times, and lower inventory. By automating communication between your

organization and your trading partners, electronic data interchange (EDI) can help realize these benefits

and position your company for a competitive advantage.

What is EDI?

EDI is the exchange of routine business transactions in a format which can be processed by a computer.

Exchanging business documents can take seconds instead of days, and documents are far less likely to

get lost or damaged. EDI allows you to send information over public or private communication links.

A Value Added Network (VAN) is the most common communication link and is the communication

method used by BRP Inc.

EDI Standards Make It Possible:

Documents sent via EDI can serve as input for a receiving company's application software because they

are formatted according to standards. These standards indicate where certain data should be located

and whether the data is mandatory or optional. The most common standards are ANSI ASC X.12

(American Standards Institute, Accredited Standards Committee X.12) and UN/EDIFACT. All BRP Inc.

EDI transactions shall comply with the standards set by ANSI ASC X.12 Version 4010.

BRP Inc.

BRP Inc. 5

BRP Inc.’s EDI Direction:

BRP Inc. has recognized that Electronic Data Interchange (EDI) is a requirement in today's business

environment. EDI provides the financial and operational advantages companies need to remain

competitive. BRP Inc. will send the 830 transaction set (Planning Schedule with Release Capability) and

the 862 transaction set (Shipping Schedule). BRP Inc. will require suppliers to send an 856 transaction

(Ship Notice/Manifest). BRP Inc. requires a Functional Acknowledgement (997) be sent in response to

any 830 and/or 862 transaction sent.

The use of EDI for document exchange has bottom-line benefits and strategic advantages for both

trading partners. BRP Inc. is committed to taking both itself and its business partners to a position

where we both will realize the full potential of EDI.

BRP Inc.’s Interchange and Functional Group ID Information:

Production:

BRP Inc.’s ISA Qualifier is: ZZ

BRP Inc.’s ISA ID is: 254127301

BRP Inc.’s GS ID is: 254127301

Test:

BRP Inc.’s ISA Qualifier is: ZZ

BRP Inc.’s ISA ID is: 254127301T

BRP Inc.’s GS ID is: 254127301T

BRP Inc.’s Delimiters:

Element Delimiter: ~ (HEX 7E)

Sub-Element Delimiter: * (HEX 2A)

Segment Terminator: ^ (HEX 5E)

Re-certification:

Following go-live, if a supplier changes anything (i.e. software/process/method) which affects the

receipt or transmission of EDI transactions from/to BRP Inc., they must advise BRP BEFORE

implementing such change(s), and submit such change(s) to the BRP Inc. supplier testing process

(described above), at supplier's expense.

BRP Inc.

BRP Inc. 6

Section Two: 850 Guideline

850 Purchase Order

Functional Group=PO

Purpose: This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase

Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Not Defined: Pos Id Segment Name Req Max Use Repeat Notes

ISA Interchange Control Header M 1

GS Functional Group Header M 1

Heading: Pos Id Segment Name Req Max Use Repeat Notes

010 ST Transaction Set Header M 1

020 BEG Beginning Segment for Purchase Order M 1

040 CUR Currency M 1

050 REF Reference Identification M >1

050 REF Reference Identification M >1

060 PER Administrative Communications Contact O 3

080 FOB F.O.B. Related Instructions O >1

130 ITD Terms of Sale/Deferred Terms of Sale M >1

150 DTM Date/Time Reference O 10

LOOP ID - N9 1000

295 N9 Reference Identification O 1

300 MSG Message Text O 1000

LOOP ID - N1 200

310 N1 Name M 1

320 N2 Additional Name Information O 2

330 N3 Address Information M 2

340 N4 Geographic Location M >1

360 PER Administrative Communications Contact M >1

Detail: Pos Id Segment Name Req Max Use Repeat Notes

LOOP ID - PO1 100000 N2/010L

010 PO1 Baseline Item Data M 1 N2/010

015 LIN Item Identification O >1

LOOP ID - CTP >1

040 CTP Pricing Information O 1

LOOP ID - PID 1000

050 PID Product/Item Description M 1

100 REF Reference Identification M >1

110 PER Administrative Communications Contact O 3

250 TD5 Carrier Details (Routing Sequence/Transit Time) M 12

LOOP ID - SCH 200 N2/295L

295 SCH Line Item Schedule M 1 N2/295

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LOOP ID - PKG 200

305 PKG Marking, Packaging, Loading M 1

310 MEA Measurements O >1

LOOP ID - N9 1000

330 N9 Reference Identification O 1

340 MSG Message Text O 1000

LOOP ID - N1 200

350 N1 Name M 1

360 N2 Additional Name Information O 2

370 N3 Address Information O 2

380 N4 Geographic Location O 1

Summary: Pos Id Segment Name Req Max Use Repeat Notes

LOOP ID - CTT 1 N3/010L

010 CTT Transaction Totals M 1 N3/010

020 AMT Monetary Amount O 1 N3/020

030 SE Transaction Set Trailer M 1

Not Defined: Pos Id Segment Name Req Max Use Repeat Notes

GE Functional Group Trailer M 1

IEA Interchange Control Trailer M 1

User Note 1: Signification of the code regarding the requirement specification

Code Description

M Mandatory

O Optional

X Conditionnal

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ISA Interchange Control Header Pos: Max: 1

Not Defined - Mandatory

Loop: N/A Elements: 16

Purpose: To start and identify an interchange of zero or more functional groups and interchange-related control

segments

Element Summary: Ref Id Element Name Req Type Min/Max

ISA01 I01 Authorization Information Qualifier M ID 2/2

Description: Code to identify the type of information in the Authorization Information

Code Name

00 No Authorization Information Present (No Meaningful Information in I02)

ISA02 I02 Authorization Information M AN 10/10

Description: Information used for additional identification or authorization of the interchange

sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA03 I03 Security Information Qualifier M ID 2/2

Description: Code to identify the type of information in the Security Information

Code Name

00 No Security Information Present (No Meaningful Information in I04)

ISA04 I04 Security Information M AN 10/10

Description: This is used for identifying the security information about the interchange sender

or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA05 I05 Interchange ID Qualifier M ID 2/2

Description: Qualifier to designate the system/method of code structure used to designate

the sender or receiver ID element being qualified

Code Name

ZZ Mutually Defined

ISA06 I06 Interchange Sender ID M AN 15/15

Description: Identification code published by the sender for other parties to use as the

receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA07 I05 Interchange ID Qualifier M ID 2/2

Description: Qualifier to designate the system/method of code structure used to designate

the sender or receiver ID element being qualified

All valid standard codes are used.

ISA08 I07 Interchange Receiver ID M AN 15/15

Description: Identification code published by the receiver of the data; When sending, it is

used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA09 I08 Interchange Date M DT 6/6

Description: Date of the interchange

ISA10 I09 Interchange Time M TM 4/4

Description: Time of the interchange

ISA11 I10 Interchange Control Standards Identifier M ID 1/1

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Description: Code to identify the agency responsible for the control standard used by the

message that is enclosed by the interchange header and trailer All valid standard codes are used.

ISA12 I11 Interchange Control Version Number M ID 5/5

Description: Code specifying the version number of the interchange control segments

Code Name

00401 Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA13 I12 Interchange Control Number M N0 9/9

Description: A control number assigned by the interchange sender

ISA14 I13 Acknowledgment Requested M ID 1/1

Description: Code sent by the sender to request an interchange acknowledgment (TA1)

Code Name

0 No Acknowledgment Requested

ISA15 I14 Usage Indicator M ID 1/1

Description: Code to indicate whether data enclosed by this interchange envelope is test,

production or information

Code Name

P Production Data

T Test Data

ISA16 I15 Component Element Separator M 1/1

Description: Type is not applicable; the component element separator is a delimiter and not a

data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

BRP Inc.

BRP Inc. 10

GS Functional Group Header Pos: Max: 1

Not Defined - Mandatory

Loop: N/A Elements: 8

Purpose: To indicate the beginning of a functional group and to provide control information

Element Summary: Ref Id Element Name Req Type Min/Max

GS01 479 Functional Identifier Code M ID 2/2

Description: Code identifying a group of application related transaction sets

Code Name

PO Purchase Order (850)

GS02 142 Application Sender's Code M AN 2/15

Description: Code identifying party sending transmission; codes agreed to by trading

partners

GS03 124 Application Receiver's Code M AN 2/15

Description: Code identifying party receiving transmission; codes agreed to by trading

partners

GS04 373 Date M DT 8/8

Description: Date expressed as CCYYMMDD

GS05 337 Time M TM 4/8

Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or

HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS06 28 Group Control Number M N0 1/9

Description: Assigned number originated and maintained by the sender

GS07 455 Responsible Agency Code M ID 1/2

Description: Code identifying the issuer of the standard; this code is used in conjunction with

Data Element 480

Code Name

X Accredited Standards Committee X12

GS08 480 Version / Release / Industry Identifier Code M AN 1/12

Description: Code indicating the version, release, subrelease, and industry identifier of the

EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

Code Name

004010 Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Semantics: 1. GS04 is the group date.

2. GS05 is the group time.

3. The data interchange control number GS06 in this header must be identical to the same data element in the associated functional group trailer, GE02.

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Comments: 1. A functional group of related transaction sets, within the scope of X12 standards, consists of a collection of similar

transaction sets enclosed by a functional group header and a functional group trailer.

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ST Transaction Set Header Pos: 010 Max: 1

Heading - Mandatory

Loop: N/A Elements: 2

Purpose: To indicate the start of a transaction set and to assign a control number

Element Summary: Ref Id Element Name Req Type Min/Max

ST01 143 Transaction Set Identifier Code M ID 3/3

Description: Code uniquely identifying a Transaction Set

Code Name

850 Purchase Order

ST02 329 Transaction Set Control Number M AN 4/9

Description: Identifying control number that must be unique within the transaction set

functional group assigned by the originator for a transaction set

Semantics: 1. The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the

appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

BRP Inc.

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BEG Beginning Segment for Purchase Order

Pos: 020 Max: 1

Heading - Mandatory

Loop: N/A Elements: 6

Purpose: To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Element Summary: Ref Id Element Name Req Type Min/Max

BEG01 353 Transaction Set Purpose Code M ID 2/2

Description: Code identifying purpose of transaction set

Code Name

00 Original

BEG02 92 Purchase Order Type Code M ID 2/2

Description: Code specifying the type of Purchase Order

Code Name

NE New Order

BEG03 324 Purchase Order Number M AN 1/22

Description: Identifying number for Purchase Order assigned by the orderer/purchaser

BEG04 328 Release Number M AN 1/30

Description: Number identifying a release against a Purchase Order previously placed by the

parties involved in the transaction

User Note 1: BRP will assign a unique number to each 850 issued, to permit tracking of acknowledgments. User Note 2: Tracking number will be sent in BEG04, must be returned in BAK05 of the 855. User Note 3: Leading zeros must be sent back on return documents

BEG05 373 Date M DT 8/8

Description: Date expressed as CCYYMMDD

BEG07 587 Acknowledgment Type M ID 2/2

Description: Code specifying the type of acknowledgment

Code Name

AK Acknowledge - No Detail or Change

Semantics: 1. BEG05 is the date assigned by the purchaser to purchase order.

BRP Inc.

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CUR Currency Pos: 040 Max: 1

Heading - Mandatory

Loop: N/A Elements: 2

Purpose: To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Element Summary: Ref Id Element Name Req Type Min/Max

CUR01 98 Entity Identifier Code M ID 2/3

Description: Code identifying an organizational entity, a physical location, property or an

individual

Code Name

BY Buying Party (Purchaser)

CUR02 100 Currency Code M ID 3/3

Description: Code (Standard ISO) for country in whose currency the charges are specified

Comments: 1.

BRP Inc.

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REF Reference Identification Pos: 050 Max: >1

Heading - Mandatory

Loop: N/A Elements: 3

Purpose: To specify identifying information

Element Summary: Ref Id Element Name Req Type Min/Max

REF01 128 Reference Identification Qualifier M ID 2/3

Description: Code qualifying the Reference Identification

Code Name

ZZ Mutually Defined

REF02 127 Reference Identification M AN 1/30

Description: Reference information as defined for a particular Transaction Set or as specified

by the Reference Identification Qualifier

User Note 1: If REF01 = "ZZ" BRP will send "Document Type"

REF03 352 Description M AN 1/80

Description: A free-form description to clarify the related data elements and their content

User Note 1: If REF01 = "ZZ" and REF02 = "Document Type" BRP may send :

. PO - Purchase Order

. SA - Scheduling Agreement

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REF Reference Identification Pos: 050 Max: >1

Heading - Mandatory

Loop: N/A Elements: 3

Purpose: To specify identifying information

Element Summary: Ref Id Element Name Req Type Min/Max

REF01 128 Reference Identification Qualifier M ID 2/3

Description: Code qualifying the Reference Identification

Code Name

ZZ Mutually Defined

REF02 127 Reference Identification M AN 1/30

Description: Reference information as defined for a particular Transaction Set or as specified

by the Reference Identification Qualifier

User Note 1: If REF01 = "ZZ" BRP will send "Document Sequence"..

REF03 352 Description M AN 1/80

Description: A free-form description to clarify the related data elements and their content

User Note 1: Document sequence will consist of a combination of Date, Time and BEG04 which is Release# to help the processing of the 850 and 860 if they are not received in order.

BRP Inc.

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PER Administrative Communications Contact

Pos: 060 Max: 3

Heading - Optional

Loop: N/A Elements: 7

Purpose: To identify a person or office to whom administrative communications should be directed

Element Summary: Ref Id Element Name Req Type Min/Max

PER01 366 Contact Function Code M ID 2/2

Description: Code identifying the major duty or responsibility of the person or group named

Code Name

BD Buyer Name or Department

PER02 93 Name O AN 1/60

Description: Free-form name

PER03 365 Communication Number Qualifier O ID 2/2

Description: Code identifying the type of communication number

Code Name

TE Telephone

PER04 364 Communication Number O AN 1/80

Description: Complete communications number including country or area code when

applicable

PER05 365 Communication Number Qualifier X ID 2/2

Description: Code identifying the type of communication number

Code Name

FX Facsimile

PER06 364 Communication Number X AN 1/80

Description: Complete communications number including country or area code when

applicable

PER09 443 Contact Inquiry Reference M AN 1/20

Description: Additional reference number or description to clarify a contact number User Note 1: Purchasing Group

BRP Inc.

BRP Inc. 18

FOB F.O.B. Related Instructions Pos: 080 Max: >1

Heading - Optional

Loop: N/A Elements: 5

Purpose: To specify transportation instructions relating to shipment

Element Summary: Ref Id Element Name Req Type Min/Max

FOB01 146 Shipment Method of Payment M ID 2/2

Description: Code identifying payment terms for transportation charges

Code Name

DF Defined by Buyer and Seller

FOB04 334 Transportation Terms Qualifier Code O ID 2/2

Description: Code identifying the source of the transportation terms

Code Name

01 Incoterms

FOB05 335 Transportation Terms Code X ID 3/3

Description: Code identifying the trade terms which apply to the shipment transportation

responsibility

All valid standard codes are used.

FOB06 309 Location Qualifier X ID 1/2

Description: Code identifying type of location

Code Name

ZZ Mutually Defined

FOB07 352 Description O AN 1/80

Description: A free-form description to clarify the related data elements and their content

Syntax Rules: 1. C0405 - If FOB04 is present, then FOB05 is required.

2. C0706 - If FOB07 is present, then FOB06 is required.

Semantics: 1. FOB01 indicates which party will pay the carrier.

2. FOB06 is the code specifying the title passage location.

3. FOB08 is the code specifying the point at which the risk of loss transfers. This may be different than the location specified in FOB02/FOB03 and FOB06/FOB07.

BRP Inc.

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ITD Terms of Sale/Deferred Terms of Sale

Pos: 130 Max: >1

Heading - Mandatory

Loop: N/A Elements: 5

Purpose: To specify terms of sale

Element Summary: Ref Id Element Name Req Type Min/Max

ITD02 333 Terms Basis Date Code M ID 1/2

Description: Code identifying the beginning of the terms period

Code Name

3 Invoice Date

ITD03 338 Terms Discount Percent O R 1/6

Description: Terms discount percentage, expressed as a percent, available to the purchaser

if an invoice is paid on or before the Terms Discount Due Date

ITD05 351 Terms Discount Days Due O N0 1/3

Description: Number of days in the terms discount period by which payment is due if terms

discount is earned

ITD07 386 Terms Net Days O N0 1/3

Description: Number of days until total invoice amount is due (discount not applicable)

ITD12 352 Description M AN 1/80

Description: A free-form description to clarify the related data elements and their content

Syntax Rules: 1. L03040513 - If ITD03 is present, then at least one of ITD04, ITD05 or ITD13 is required.

User Note 1: BRP may use >1 ITD segments to transmit complex terms, e.g.: "2% 30 days / net 60 days". Always verify the description of the terms in segment ITD12

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DTM Date/Time Reference Pos: 150 Max: 10

Heading - Optional

Loop: N/A Elements: 2

Purpose: To specify pertinent dates and times

Element Summary: Ref Id Element Name Req Type Min/Max

DTM01 374 Date/Time Qualifier M ID 3/3

Description: Code specifying type of date or time, or both date and time

User Note 1: BRP may send the date code below :

Code Name

007 Effective

036 Expiration

DTM02 373 Date C DT 8/8

Description: Date expressed as CCYYMMDD

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Loop Reference Identification Pos: 295 Repeat: 1000

Optional

Loop: N9 Elements: N/A

Purpose: To transmit identifying information as specified by the Reference Identification Qualifier

Loop Summary: Pos Id Segment Name Req Max Use Repeat

295 N9 Reference Identification O 1

300 MSG Message Text O 1000

User Note 1:

Document Type

Purchase Order (PO) Scheduling Agreement (SA)

Value in N902 MSG01 will contain

F01 L01 Header text

F02 Header note

F03 L03 Pricng types

F04 L04 Deadlines

F05 L05 Terms of delivery

F06 L06 Shipping Instructions

F07 L07 Terms of payment

F08 L08 Warranties

F09 L09 Penalty for breach of contract

F10 L10 Guarantees

F11 L11 Contract riders (Clauses)

F12 L12 Assets

F13 L13 Other contractual stipulations

L14 Inbound delivery

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N9 Reference Identification Pos: 295 Max: 1

Heading - Optional

Loop: N9 Elements: 2

Purpose: To transmit identifying information as specified by the Reference Identification Qualifier

Element Summary: Ref Id Element Name Req Type Min/Max

N901 128 Reference Identification Qualifier M ID 2/3

Description: Code qualifying the Reference Identification

Code Name

ZZ Mutually Defined

N902 127 Reference Identification X AN 1/30

Description: Reference information as defined for a particular Transaction Set or as specified

by the Reference Identification Qualifier

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MSG Message Text Pos: 300 Max: 1000

Heading - Optional

Loop: N9 Elements: 1

Purpose: To provide a free-form format that allows the transmission of text information

Element Summary: Ref Id Element Name Req Type Min/Max

MSG01 933 Free-Form Message Text M AN 1/264

Description: Free-form message text

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Loop Name Pos: 310 Repeat: 200

Mandatory

Loop: N1 Elements: N/A

Purpose: To identify a party by type of organization, name, and code

Loop Summary: Pos Id Segment Name Req Max Use Repeat

310 N1 Name M 1

320 N2 Additional Name Information O 2

330 N3 Address Information M 2

340 N4 Geographic Location M >1

360 PER Administrative Communications Contact M >1

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N1 Name Pos: 310 Max: 1

Heading - Mandatory

Loop: N1 Elements: 4

Purpose: To identify a party by type of organization, name, and code

Element Summary: Ref Id Element Name Req Type Min/Max

N101 98 Entity Identifier Code M ID 2/3

Description: Code identifying an organizational entity, a physical location, property or an

individual

Code Name

BT Bill-to-Party

SU Supplier/Manufacturer

N102 93 Name M AN 1/60

Description: Free-form name

N103 66 Identification Code Qualifier M ID 1/2

Description: Code designating the system/method of code structure used for Identification

Code (67)

Code Name

92 Assigned by Buyer or Buyer's Agent

N104 67 Identification Code M AN 2/80

Description: Code identifying a party or other code

Comments: 1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain

this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

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N2 Additional Name Information

Pos: 320 Max: 2

Heading - Optional

Loop: N1 Elements: 2

Purpose: To specify additional names or those longer than 35 characters in length

Element Summary: Ref Id Element Name Req Type Min/Max

N201 93 Name M AN 1/60

Description: Free-form name

N202 93 Name O AN 1/60

Description: Free-form name

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N3 Address Information Pos: 330 Max: 2

Heading - Mandatory

Loop: N1 Elements: 2

Purpose: To specify the location of the named party

Element Summary: Ref Id Element Name Req Type Min/Max

N301 166 Address Information M AN 1/55

Description: Address information

N302 166 Address Information O AN 1/55

Description: Address information

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N4 Geographic Location Pos: 340 Max: >1

Heading - Mandatory

Loop: N1 Elements: 4

Purpose: To specify the geographic place of the named party

Element Summary: Ref Id Element Name Req Type Min/Max

N401 19 City Name M AN 2/30

Description: Free-form text for city name

N402 156 State or Province Code M ID 2/2

Description: Code (Standard State/Province) as defined by appropriate government agency

N403 116 Postal Code M ID 3/15

Description: Code defining international postal zone code excluding punctuation and blanks

(zip code for United States)

N404 26 Country Code M ID 2/3

Description: Code identifying the country

BRP Inc.

BRP Inc. 29

PER Administrative Communications Contact

Pos: 360 Max: >1

Heading - Mandatory

Loop: N1 Elements: 6

Purpose: To identify a person or office to whom administrative communications should be directed

Element Summary: Ref Id Element Name Req Type Min/Max

PER01 366 Contact Function Code M ID 2/2

Description: Code identifying the major duty or responsibility of the person or group named

Code Name

CN General Contact

SR Sales Representative or Department

PER02 93 Name M AN 1/60

Description: Free-form name

PER03 365 Communication Number Qualifier M ID 2/2

Description: Code identifying the type of communication number

Code Name

TE Telephone

PER04 364 Communication Number M AN 1/80

Description: Complete communications number including country or area code when

applicable

PER05 365 Communication Number Qualifier X ID 2/2

Description: Code identifying the type of communication number

Code Name

FX Facsimile

PER06 364 Communication Number X AN 1/80

Description: Complete communications number including country or area code when

applicable

Syntax Rules: 1. P0304 - If either PER03 or PER04 is present, then the other is required.

2. P0506 - If either PER05 or PER06 is present, then the other is required.

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Loop Baseline Item Data Pos: 010 Repeat: 100000

Mandatory

Loop: PO1 Elements: N/A

Purpose: To specify basic and most frequently used line item data

Loop Summary: Pos Id Segment Name Req Max Use Repeat

010 PO1 Baseline Item Data M 1

015 LIN Item Identification O >1

040 Loop CTP M >1

050 Loop PID M 1000

100 REF Reference Identification M >1

110 PER Administrative Communications Contact O 3

250 TD5 Carrier Details (Routing Sequence/Transit Time) M 12

295 Loop SCH O 200

305 Loop PKG M 200

330 Loop N9 O 1000

350 Loop N1 M 200

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PO1 Baseline Item Data Pos: 010 Max: 1

Detail - Mandatory

Loop: PO1 Elements: 10

Purpose: To specify basic and most frequently used line item data

Element Summary: Ref Id Element Name Req Type Min/Max

PO101 350 Assigned Identification M AN 1/20

Description: Alphanumeric characters assigned for differentiation within a transaction set User Note 1: P. O. Line Item Number

PO102 330 Quantity Ordered M R 1/15

Description: Quantity ordered

PO103 355 Unit or Basis for Measurement Code M ID 2/2

Description: Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

User Note 1: Unit Of Measurement for Ordered Quantity

PO104 212 Unit Price M R 1/17

Description: Price per unit of product, service, commodity, etc. User Note 1: Unit price (for the order quantity UOM) User Note 2: PO104 is calculated per the formula: PO104 = CTP03 / CTP10 * C00103 / C00106

PO106 235 Product/Service ID Qualifier O ID 2/2

Description: Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Code Name

BP Buyer's Part Number

PO107 234 Product/Service ID O AN 1/48

Description: Identifying number for a product or service

PO108 235 Product/Service ID Qualifier O ID 2/2

Description: Code identifying the type/source of the descriptive number used in

Product/Service ID (234) User Note 1: For Vendor Part Number

Code Name

VP Vendor's (Seller's) Part Number

PO109 234 Product/Service ID X AN 1/48

Description: Identifying number for a product or service

User Note 1: For Vendor Part Number

PO124 235 Product/Service ID Qualifier O ID 2/2

Description: Code identifying the type/source of the descriptive number used in

Product/Service ID (234) User Note 1: Please refer to note in PO125.

Code Name

ZZ Mutually Defined

PO125 234 Product/Service ID O AN 1/48

Description: Identifying number for a product or service

User Note 1: If PO124 contains "ZZ", PO125 will contain "Item Deleted". Although extremely

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rare, it is possible for an item to be deleted from a purchasing document before the initial issue (i.e the 850 – Purchase Order) to the supplier. You should treat these items the same as you would treat an item in an 860 (P.O. Change) with POC02 = DI ("Delete item(s)"). Considering that an item can also be undeleted, you should, therefore, add and immediately flag as deleted this item.

Syntax Rules: 1. C0302 - If PO103 is present, then PO102 is required.

2. C0504 - If PO105 is present, then PO104 is required.

3. P0607 - If either PO106 or PO107 is present, then the other is required.

4. P0809 - If either PO108 or PO109 is present, then the other is required.

Comments: 1. PO101 is the line item identification.

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LIN Item Identification Pos: 015 Max: >1

Detail - Optional

Loop: PO1 Elements: 9

Purpose: To specify basic item identification data

Element Summary: Ref Id Element Name Req Type Min/Max

LIN01 350 Assigned Identification O AN 1/20

Description: Alphanumeric characters assigned for differentiation within a transaction set

LIN02 235 Product/Service ID Qualifier M ID 2/2

Description: Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Code Name

PT Print or Drawing

LIN03 234 Product/Service ID M AN 1/48

Description: Identifying number for a product or service

LIN04 235 Product/Service ID Qualifier X ID 2/2

Description: Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Code Name

DR Drawing Revision Number

LIN05 234 Product/Service ID X AN 1/48

Description: Identifying number for a product or service

LIN06 235 Product/Service ID Qualifier X ID 2/2

Description: Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Code Name

CH Country of Origin Code

LIN07 234 Product/Service ID X AN 1/48

Description: Identifying number for a product or service

LIN08 235 Product/Service ID Qualifier X ID 2/2

Description: Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Code Name

CZ Country from which Procured

LIN09 234 Product/Service ID X AN 1/48

Description: Identifying number for a product or service

Syntax Rules: 1. P0405 - If either LIN04 or LIN05 is present, then the other is required.

2. P0607 - If either LIN06 or LIN07 is present, then the other is required.

3. P0809 - If either LIN08 or LIN09 is present, then the other is required.

Semantics: 1. LIN01 is the line item identification

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Comments: 1.

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Loop Pricing Information Pos: 040 Repeat: >1

Mandatory

Loop: CTP Elements: N/A

Purpose: To specify pricing information

Loop Summary: Pos Id Segment Name Req Max Use Repeat

040 CTP Pricing Information O 1

User Note 1: Example 1 – simple pricing: P.O. item 10 BRP orders 15 PC (pieces) of material. Price = $58.90 per PC (piece). 1 PC = 1 PC

Segment Composite Unit Of Measure Will Contain Value

PO101 00010

PO102 15

PO103 PC

PO104 58.90

CTP02 ACT

CTP03 58.90

CTP05 C00101 PC

C00103 1

C00104 PC

C00106 1

CTP09 PE

CTP10 1

User Note 2: Example 2 – price per multiple quantity: P.O. item 20 BRP orders 2500 PC (pieces) of material. Price = $4.57 per 100 PC (pieces). 1 PC = 1 PC

Segment Composite Unit Of Measure Will Contain Value

PO101 00020

PO102 2500

PO103 PC

PO104 0.0457

CTP02 ACT

CTP03 4.57

CTP05 C00101 PC

C00103 1

C00104 PC

C00106 1

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CTP09 HP

CTP10 100

User Note 3: Example 3 – order UOM different than pricing UOM: P.O. item 10 BRP orders 33 BR (barrels) of material. Price = $4.50 per LB (pounds). 1 BR = 120 LB

Segment Composite Unit Of Measure Will Contain Value

PO101 00030

PO102 33

PO103 BR

PO104 540

CTP02 ACT

CTP03 4.5

CTP05 C00101 LB

C00103 120

C00104 BR

C00106 1

CTP09 PE

CTP10 1

User Note 4: Example 4 – order UOM different than pricing UOM and price per multiple quantity: P.O. item 40 BRP orders 100 GA (U.S. gallons) of material. Price = $123.45 per 25 LB (pounds). 10 GA = 243 LB

Segment Composite Unit Of Measure Will Contain Value

PO101 00040

PO102 100

PO103 GA

PO104 119.9934

CTP02 ACT

CTP03 123.45

CTP05 C00101 LB

C00103 243

C00104 GA

C00106 10

CTP09 UM

CTP10 25

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CTP Pricing Information Pos: 040 Max: 1

Detail - Optional

Loop: CTP Elements: 6

Purpose: To specify pricing information

Element Summary: Ref Id Element Name Req Type Min/Max

CTP02 236 Price Identifier Code M ID 3/3

Description: Code identifying pricing specification

Code Name

ACT Actual

CTP03 212 Unit Price M R 1/17

Description: Price per unit of product, service, commodity, etc.

CTP04 380 Quantity M R 1/15

Description: Numeric value of quantity

User Note 1: CTP04 will always contain the same value as PO102 – Quantity ordered.

CTP05 C001 Composite Unit of Measure M Comp

Description: To identify a composite unit of measure(See Figures Appendix for examples of

use) User Note 1: BRP will use composite data structure C001 to specify elements relative to UOM

conversions for pricing.

CTP05-01 355 Unit or Basis for Measurement Code M ID 2/2

Description: Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

User Note 1: UOM for pricing

CTP05-03 649 Multiplier M R 1/10

Description: Value to be used as a multiplier to obtain a new value

User Note 1: Quantity for pricing UOM used for price conversion

CTP05-04 355 Unit or Basis for Measurement Code M ID 2/2

Description: Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

User Note 1: UOM for the ordering quantity

CTP05-06 649 Multiplier M R 1/10

Description: Value to be used as a multiplier to obtain a new value

User Note 1: Quantity for ordering UOM used for price conversion

CTP09 639 Basis of Unit Price Code M ID 2/2

Description: Code identifying the type of unit price for an item

Code Name

HP Price per Hundred

PE Price per Each

PN Price per Ten

TP Price per Thousand

TT Price Per 10,000

UM Price per Unit of Measure

CTP10 499 Condition Value M AN 1/10

Description: Identifies rate restrictions or provisions

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User Note 1: BRP will use CTP10 for the Multiple Price Quantity (normally stated in CTP11) since we frequently use values greater than the 2-character maximum permitted for CTP11.

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Loop Product/Item Description Pos: 050 Repeat: 1000

Mandatory

Loop: PID Elements: N/A

Purpose: To describe a product or process in coded or free-form format

Loop Summary: Pos Id Segment Name Req Max Use Repeat

050 PID Product/Item Description M 1

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PID Product/Item Description Pos: 050 Max: 1

Detail - Mandatory

Loop: PID Elements: 5

Purpose: To describe a product or process in coded or free-form format

Element Summary: Ref Id Element Name Req Type Min/Max

PID01 349 Item Description Type M ID 1/1

Description: Code indicating the format of a description

Code Name

F Free-form

PID02 750 Product/Process Characteristic Code M ID 2/3

Description: Code identifying the general class of a product or process characteristic

Code Name

08 Product

PID03 559 Agency Qualifier Code M ID 2/2

Description: Code identifying the agency assigning the code values

Code Name

ZZ Mutually Defined

PID04 751 Product Description Code M AN 1/12

Description: A code from an industry code list which provides specific data about a product

characteristic

User Note 1:

BRP may send:

. D1 - Primary Description

. D2 - Sub-Description

PID05 352 Description C AN 1/80

Description: A free-form description to clarify the related data elements and their content

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REF Reference Identification Pos: 100 Max: >1

Detail - Mandatory

Loop: PO1 Elements: 3

Purpose: To specify identifying information

Element Summary: Ref Id Element Name Req Type Min/Max

REF01 128 Reference Identification Qualifier M ID 2/3

Description: Code qualifying the Reference Identification

Code Name

HS Harmonized Code System (Canada)

PE Plant Number

SL Storage Location

ZM Manufacturer Number

ZZ Mutually Defined

REF02 127 Reference Identification M AN 1/30

Description: Reference information as defined for a particular Transaction Set or as specified

by the Reference Identification Qualifier

User Note 1: If REF01 = ZZ, BRP may send :

. "ASN required

. "Sales Taxes"

. "ERS Indicator"

. "Firm Zone" - Will be sent on a scheduling agreement only

. "Total Lead Time" - Will be sent on a scheduling agreement only

REF03 352 Description O AN 1/80

Description: A free-form description to clarify the related data elements and their content User Note 1: For REF01 = "ZZ" and REF02 = "ASN required", the REF03 will have the value "Y" User Note 2: If REF02 = "ASN required" and REF03 = "Y" supplier must send an ASN (856)

upon shipment of this item. User Note 3: If REF01 = "ZZ" and REF02 = "ERS Indicator" and REF03 = "X" the supplier is considered ERS capable for this item

Syntax Rules: 1. R0203 - At least one of REF02 or REF03 is required.

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PER Administrative Communications Contact

Pos: 110 Max: 3

Detail - Optional

Loop: PO1 Elements: 7

Purpose: To identify a person or office to whom administrative communications should be directed

Element Summary: Ref Id Element Name Req Type Min/Max

PER01 366 Contact Function Code M ID 2/2

Description: Code identifying the major duty or responsibility of the person or group named

Code Name

SC Schedule Contact

PER02 93 Name O AN 1/60

Description: Free-form name

PER03 365 Communication Number Qualifier O ID 2/2

Description: Code identifying the type of communication number

Code Name

TE Telephone

PER04 364 Communication Number O AN 1/80

Description: Complete communications number including country or area code when

applicable

PER05 365 Communication Number Qualifier X ID 2/2

Description: Code identifying the type of communication number

Code Name

FX Facsimile

PER06 364 Communication Number X AN 1/80

Description: Complete communications number including country or area code when

applicable

PER09 443 Contact Inquiry Reference O AN 1/20

Description: Additional reference number or description to clarify a contact number

Syntax Rules: 1. P0304 - If either PER03 or PER04 is present, then the other is required.

2. P0506 - If either PER05 or PER06 is present, then the other is required.

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TD5 Carrier Details (Routing Sequence/Transit Time)

Pos: 250 Max: 12

Detail - Mandatory

Loop: PO1 Elements: 1

Purpose: To specify the carrier and sequence of routing and provide transit time information

Element Summary: Ref Id Element Name Req Type Min/Max

TD505 387 Routing M AN 1/35

Description: Free-form description of the routing or requested routing for shipment, or the

originating carrier's identity

User Note 1: TD505 will contain Shipping Instructions

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Loop Line Item Schedule Pos: 295 Repeat: 200

Optional

Loop: SCH Elements: N/A

Purpose: To specify the data for scheduling a specific line-item

Loop Summary: Pos Id Segment Name Req Max Use Repeat

295 SCH Line Item Schedule M 1

User Note 1: Refer to the REF-ZZ at the Header Level. If REF01 = "ZZ" and REF02 = "Document Type" and REF03 = "SA" (Scheduling Agreement), the SCH Loop will not be populated

User Note 2: SCH is Mandatory only if this is not a Scheduling Agreement

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SCH Line Item Schedule Pos: 295 Max: 1

Detail - Mandatory

Loop: SCH Elements: 5

Purpose: To specify the data for scheduling a specific line-item

Element Summary: Ref Id Element Name Req Type Min/Max

SCH01 380 Quantity M R 1/15

Description: Numeric value of quantity

User Note 1: Schedule line quantities are reduced when BRP ‘receives’ the ASN where ASN is required. When ASN is not required, quantities are reduced when BRP physically receives the items. For example, if the original schedule line quantity was 500, and BRP has received 325, SCH01 will contain 175

SCH02 355 Unit or Basis for Measurement Code M ID 2/2

Description: Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

SCH05 374 Date/Time Qualifier M ID 3/3

Description: Code specifying type of date or time, or both date and time

User Note 1: BRP may send the date code below :

Code Name

010 Requested Ship

SCH06 373 Date M DT 8/8

Description: Date expressed as CCYYMMDD

SCH07 337 Time O TM 4/8

Description: Time expressed in 24-hour clock format is as follows. HHMMSS where H =

hours (00-23), M = minutes (00-59), S = integer seconds (00-59)

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Loop Marking, Packaging, Loading Pos: 305 Repeat: 200

Mandatory

Loop: PKG Elements: N/A

Purpose: To describe marking, packaging, loading, and unloading requirements

Loop Summary: Pos Id Segment Name Req Max Use Repeat

305 PKG Marking, Packaging, Loading M 1

310 MEA Measurements O >1

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PKG Marking, Packaging, Loading

Pos: 305 Max: 1

Detail - Mandatory

Loop: PKG Elements: 5

Purpose: To describe marking, packaging, loading, and unloading requirements

Element Summary: Ref Id Element Name Req Type Min/Max

PKG01 349 Item Description Type M ID 1/1

Description: Code indicating the format of a description

Code Name

F Free-form

PKG02 753 Packaging Characteristic Code M ID 1/5

Description: Code specifying the marking, packaging, loading and related characteristics

being described

Code Name

35 Type of Package

PKG03 559 Agency Qualifier Code M ID 2/2

Description: Code identifying the agency assigning the code values

Code Name

ZZ Mutually Defined

PKG04 754 Packaging Description Code M AN 1/7

Description: A code from an industry code list which provides specific data about the

marking, packaging or loading and unloading of a product User Note 1: PK04 will contain BRP Packaging Code

PKG05 352 Description M AN 1/80

Description: A free-form description to clarify the related data elements and their content User Note 1: PKG05 will contain the BRP packaging description

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MEA Measurements Pos: 310 Max: >1

Detail - Optional

Loop: PKG Elements: 4

Purpose: To specify physical measurements or counts, including dimensions, tolerances, variances, and weights(See

Figures Appendix for example of use of C001)

Element Summary: Ref Id Element Name Req Type Min/Max

MEA01 737 Measurement Reference ID Code O ID 2/2

Description: Code identifying the broad category to which a measurement applies

Code Name

SF Shelf Life

MEA02 738 Measurement Qualifier O ID 1/3

Description: Code identifying a specific product or process characteristic to which a

measurement applies

Code Name

NA Number per Package

MEA03 739 Measurement Value M R 1/20

Description: The value of the measurement User Note 1: When MEA02 = NA, MEA03 will contain the BRP quantity per container User Note 2: When MEA01 = SF, MEA03 will contain the BRP shelf life value

MEA04 C001 Composite Unit of Measure M Comp

Description: To identify a composite unit of measure(See Figures Appendix for examples of

use)

MEA04-01 355 Unit or Basis for Measurement Code M ID 2/2

Description: Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

User Note 1: When MEA02 = NA, MEA04 will contain the BRP container quantity UOM

User Note 2: When MEA01 = SF, MEA04 will contain the BRP shelf life UOM

User Note 3: Refer to the User Note 1 at the Transaction level for complete list of UOM that might be used by BRP

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Loop Reference Identification Pos: 330 Repeat: 1000

Optional

Loop: N9 Elements: N/A

Purpose: To transmit identifying information as specified by the Reference Identification Qualifier

Loop Summary: Pos Id Segment Name Req Max Use Repeat

330 N9 Reference Identification O 1

340 MSG Message Text O 1000

User Note 1:

Document Type

Purchase Order (PO) Scheduling Agreement (SA)

Value in N902 MSG01 will contain

F01 L01 Item text

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N9 Reference Identification Pos: 330 Max: 1

Detail - Optional

Loop: N9 Elements: 2

Purpose: To transmit identifying information as specified by the Reference Identification Qualifier

Element Summary: Ref Id Element Name Req Type Min/Max

N901 128 Reference Identification Qualifier M ID 2/3

Description: Code qualifying the Reference Identification

Code Name

ZZ Mutually Defined

N902 127 Reference Identification M AN 1/30

Description: Reference information as defined for a particular Transaction Set or as specified

by the Reference Identification Qualifier

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MSG Message Text Pos: 340 Max: 1000

Detail - Optional

Loop: N9 Elements: 1

Purpose: To provide a free-form format that allows the transmission of text information

Element Summary: Ref Id Element Name Req Type Min/Max

MSG01 933 Free-Form Message Text M AN 1/264

Description: Free-form message text

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Loop Name Pos: 350 Repeat: 200

Mandatory

Loop: N1 Elements: N/A

Purpose: To identify a party by type of organization, name, and code

Loop Summary: Pos Id Segment Name Req Max Use Repeat

350 N1 Name M 1

360 N2 Additional Name Information O 2

370 N3 Address Information O 2

380 N4 Geographic Location O 1

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N1 Name Pos: 350 Max: 1

Detail - Mandatory

Loop: N1 Elements: 4

Purpose: To identify a party by type of organization, name, and code

Element Summary: Ref Id Element Name Req Type Min/Max

N101 98 Entity Identifier Code M ID 2/3

Description: Code identifying an organizational entity, a physical location, property or an

individual

Code Name

ST Ship To

N102 93 Name M AN 1/60

Description: Free-form name

N103 66 Identification Code Qualifier M ID 1/2

Description: Code designating the system/method of code structure used for Identification

Code (67)

Code Name

92 Assigned by Buyer or Buyer's Agent

N104 67 Identification Code M AN 2/80

Description: Code identifying a party or other code

Syntax Rules: 1. R0203 - At least one of N102 or N103 is required.

2. P0304 - If either N103 or N104 is present, then the other is required.

Comments: 1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain

this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

2. N105 and N106 further define the type of entity in N101.

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N2 Additional Name Information

Pos: 360 Max: 2

Detail - Optional

Loop: N1 Elements: 2

Purpose: To specify additional names or those longer than 35 characters in length

Element Summary: Ref Id Element Name Req Type Min/Max

N201 93 Name M AN 1/60

Description: Free-form name

N202 93 Name O AN 1/60

Description: Free-form name

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N3 Address Information Pos: 370 Max: 2

Detail - Optional

Loop: N1 Elements: 2

Purpose: To specify the location of the named party

Element Summary: Ref Id Element Name Req Type Min/Max

N301 166 Address Information M AN 1/55

Description: Address information

N302 166 Address Information O AN 1/55

Description: Address information

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N4 Geographic Location Pos: 380 Max: 1

Detail - Optional

Loop: N1 Elements: 4

Purpose: To specify the geographic place of the named party

Element Summary: Ref Id Element Name Req Type Min/Max

N401 19 City Name O AN 2/30

Description: Free-form text for city name

N402 156 State or Province Code O ID 2/2

Description: Code (Standard State/Province) as defined by appropriate government agency

N403 116 Postal Code O ID 3/15

Description: Code defining international postal zone code excluding punctuation and blanks

(zip code for United States)

N404 26 Country Code O ID 2/3

Description: Code identifying the country

Comments: 1. A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

2. N402 is required only if city name (N401) is in the U.S. or Canada.

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Loop Transaction Totals Pos: 010 Repeat: 1

Mandatory

Loop: CTT Elements: N/A

Purpose: To transmit a hash total for a specific element in the transaction set

Loop Summary: Pos Id Segment Name Req Max Use Repeat

010 CTT Transaction Totals M 1

020 AMT Monetary Amount O 1

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CTT Transaction Totals Pos: 010 Max: 1

Summary - Mandatory

Loop: CTT Elements: 2

Purpose: To transmit a hash total for a specific element in the transaction set

Element Summary: Ref Id Element Name Req Type Min/Max

CTT01 354 Number of Line Items M N0 1/6

Description: Total number of line items in the transaction set

CTT02 347 Hash Total O R 1/10

Description: Sum of values of the specified data element. All values in the data element will

be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element. Example: -.0018 First occurrence of value being hashed. .18 Second occurrence of value being hashed. 1.8 Third occurrence of value being hashed. 18.01 Fourth occurrence of value being hashed. --------- 1855 Hash total prior to truncation. 855 Hash total after truncation to three-digit field.

Comments: 1. This segment is intended to provide hash totals to validate transaction completeness and correctness.

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AMT Monetary Amount Pos: 020 Max: 1

Summary - Optional

Loop: CTT Elements: 2

Purpose: To indicate the total monetary amount

Element Summary: Ref Id Element Name Req Type Min/Max

AMT01 522 Amount Qualifier Code M ID 1/3

Description: Code to qualify amount

Code Name

TT Total Transaction Amount

AMT02 782 Monetary Amount M R 1/18

Description: Monetary amount

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SE Transaction Set Trailer Pos: 030 Max: 1

Summary - Mandatory

Loop: N/A Elements: 2

Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the

beginning (ST) and ending (SE) segments)

Element Summary: Ref Id Element Name Req Type Min/Max

SE01 96 Number of Included Segments M N0 1/10

Description: Total number of segments included in a transaction set including ST and SE

segments

SE02 329 Transaction Set Control Number M AN 4/9

Description: Identifying control number that must be unique within the transaction set

functional group assigned by the originator for a transaction set

Comments: 1. SE is the last segment of each transaction set.

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GE Functional Group Trailer Pos: Max: 1

Not Defined - Mandatory

Loop: N/A Elements: 2

Purpose: To indicate the end of a functional group and to provide control information

Element Summary: Ref Id Element Name Req Type Min/Max

GE01 97 Number of Transaction Sets Included M N0 1/6

Description: Total number of transaction sets included in the functional group or interchange

(transmission) group terminated by the trailer containing this data element

GE02 28 Group Control Number M N0 1/9

Description: Assigned number originated and maintained by the sender

Semantics: 1. The data interchange control number GE02 in this trailer must be identical to the same data element in the

associated functional group header, GS06.

Comments: 1. The use of identical data interchange control numbers in the associated functional group header and trailer is

designed to maximize functional group integrity. The control number is the same as that used in the corresponding header.

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IEA Interchange Control Trailer Pos: Max: 1

Not Defined - Mandatory

Loop: N/A Elements: 2

Purpose: To define the end of an interchange of zero or more functional groups and interchange-related control

segments

Element Summary: Ref Id Element Name Req Type Min/Max

IEA01 I16 Number of Included Functional Groups M N0 1/5

Description: A count of the number of functional groups included in an interchange

IEA02 I12 Interchange Control Number M N0 9/9

Description: A control number assigned by the interchange sender

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Appendix A: 850 Sample Files

Purchase Order :

ISA~00~ ~00~ ~ZZ~254127301 ~12~1234567890 ~131219~1121~U~00401~000000088~0~T~*^

GS~PO~254127301~1234567890~20131219~1121~88~X~004010^

ST~850~0001^

BEG~00~NE~4550060208~0000000016745274~20131209~~AK^

CUR~BY~USD^

REF~ZZ~Document Type~PO^

REF~ZZ~Document Sequence~201407300813180000000016776137^

PER~BD~Desjardins,Nicolas~TE~450 532 5090~FX~450 532 5039~~~180^

ITD~~3~~~~~90~~~~~Net 90 jours^

DTM~007~20160201^

DTM~036~20170131^

N9~ZZ~F01^

MSG~This is an example of F01 header text^

N9~ZZ~F08^

MSG~This is an example of F08 header warranty information^

N1~BT~BRP Inc.~92~0100^

N3~565 de la Montagne^

N4~VALCOURT~QC~H1N 3S9~CA^

N1~SU~SUPPLIER NAME INC.~92~0000123456^

N3~9876 STREET NAME^

N4~TESTCITY~QC~A1B 2C3~CA^

PER~SR~Sales rep name~TE~123 456 7890~FX~123 456 7891^

PO1~00010~100.000~PC~1.00000~~BP~710002248~^

LIN~00010~PT~12345~DR~B~CH~US~CZ~US^

CTP~~ACT~1~100.000~PC**1*PC**1~~~~PE~1^

PID~F~08~ZZ~D1~BATTERIE *BATTERY^

PID~F~08~ZZ~D2~PRODUCT SUB-DESCRIPTION^

REF~ZZ~ASN required~Y^

REF~ZZ~Sales Taxes~EJ^

REF~ZZ~ERS Indicator~X^

REF~PE~0001^

REF~SL~1002^

REF~HS~3921199090^

REF~ZM~Mfg ID or DOT ID when required^

TD5~~~~~F6-Routing guide 0640000^

SCH~75.000~PC~~~010~20140114^

SCH~25.000~PC~~~010~20140121^

PKG~F~35~ZZ~ABC~Packaging description-1^

MEA~~NA~10~PC^

N9~ZZ~L01^

MSG~This is an example of L01 item text^

MSG~which is very long requiring multiple MSG segments^

N1~ST~BRP plant 1~92~123456^

N3~565 de la Montagne^

N4~VALCOURT~QC~H1N 3S9~CA^

PO1~00020~33.000~BR~540.00000~~BP~293550026~^

LIN~00020~PT~54321~DR~C~CH~CN~CZ~US^

CTP~~ACT~4.5~33.000~LB**120*BR**1~~~~PE~1^

PID~F~08~ZZ~D1~GRAISSE ASALCO*GREAS-ASALCO^

REF~ZZ~Sales Taxes~EJ^

REF~PE~0002^

REF~SL~1001^

REF~HS~3999999999^

BRP Inc.

BRP Inc. 64

TD5~~~~~F6-Routing guide 0640000^

SCH~33.000~PC~~~010~20140114^

PKG~F~35~ZZ~XYZ~Barrels^

MEA~~NA~120~LB^

MEA~SF~~15~D^

N9~ZZ~L01^

MSG~This is an example of L01 item text^

MSG~which is very long requiring multiple MSG segments^

N1~ST~BRP plant 2~92~654321^

N3~789 Anystreet^

N4~ANYCITY~QC~X1X 2X2~CA^

CTT~2~250^

AMT~TT~400^

SE~65~0001^

GE~1~88^

IEA~1~000000088^

BRP Inc.

BRP Inc. 65

Scheduling Agreement :

ISA~00~ ~00~ ~ZZ~254127301 ~12~1234567890 ~131219~1122~U~00401~000000095~0~T~*^

GS~PO~254127301~1234567890~20131219~1122~95~X~004010^

ST~850~0001^

BEG~00~NE~5500098068~0000000016745282~20131209~~AK^

CUR~BY~USD^

REF~ZZ~Document Type~SA^

REF~ZZ~Document Sequence~201407300813180000000016776137^

PER~BD~Buyer name~TE~450 532 1234^

ITD~~3~~~~~90~~~~~Net 90 jours^DTM~007~20140108^

DTM~036~20141024^

N9~ZZ~F01^

MSG~This is an example of F01 header text^

N9~ZZ~F08^

MSG~This is an example of F08 header warranty information^

N1~BT~Bombardier Recreational Products Inc.~92~0100^

N3~565 de la Montagne^

N4~Valcourt~QC~J0E 2L0~CA^

PER~CN~Contact~TE~450-532-2211^

N1~SU~SUPPLIER NAME INC.~92~0000123456^

N3~9876 STREET NAME^

N4~TESTCITY~QC~A1B 2C3~CA^

PO1~00010~100.000~PC~0.00243~~BP~549011403^

CTP~~ACT~1~100.000~PH**1*PC**412~~~~PE~1^

PID~F~08~ZZ~D1~FEUILLE POLYFOAM *POLYFOAM SHEET^

PID~F~08~ZZ~D2~3.175 MM X 762 MM X 813 MM^

REF~ZZ~ASN required~Y^

REF~ZZ~Sales Taxes~EJ^

REF~ZZ~ERS Indicator~X^

REF~ZZ~Firm Zone~10^

REF~ZZ~Total Lead Time~100^

REF~PE~0001^

REF~SL~1002^

REF~HS~3921199090^

REF~ZM~Mfg ID or DOT ID when required^

PER~SC~Planner name~TE~450 532 1234^

[email protected]^

PKG~F~35~ZZ~ABC~Packaging description-1^

MEA~~NA~10~PC^

N9~ZZ~L01^

MSG~This is an example of L01 item text^

MSG~which is very long requiring multiple MSG segments^

N1~ST~BRP plant 1~92~123456^

N3~565 de la Montagne^

N4~VALCOURT~QC~H1N 3S9~CA^

PO1~00020~150.000~PC~2.00000~~BP~515151515~^

LIN~00020~PT~54321~DR~C~CH~CN~CZ~US^

CTP~~ACT~2~150.000~PC**1*PC**1~~~~PE~1^

PID~F~08~ZZ~D1~BATTERIE 18 AMP*BATTERY 18 AMP^

REF~ZZ~ASN required~Y^

REF~ZZ~Sales Taxes~EJ^

REF~ZZ~ERS Indicator~X^

REF~ZZ~Firm Zone~15^

REF~ZZ~Total Lead Time~120^

REF~ZZ~Sales Taxes~EJ^

REF~PE~0002^

REF~SL~1001^

REF~HS~3999999999^

TD5~~~~~F6-Routing guide 0640000^

PKG~F~35~ZZ~DEF~Packaging description-2^

MEA~~NA~20~PC^

BRP Inc.

BRP Inc. 66

MEA~SF~~15~D^

N9~ZZ~L01^

MSG~This is an example of L01 item text^

MSG~which is very long requiring multiple MSG segments^

N1~ST~BRP plant 2~92~654321^

N3~789 Anystreet^

N4~ANYCITY~QC~X1X 2X2~CA^

CTT~2~250^

SE~67~0001^

GE~1~95^

IEA~1~000000095^


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