BS-Is Thesis 1

8/8/2019 BS-Is Thesis 1

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REAL ESTATE ACCOUNTS MANAGEMENT SYSTEM

A Final Academic Project Proposal

For Omico Corporation

Presented to

The Faculty of De La Salle University College of St. Benilde

In Partial Fulfillment of the Requirements for the Degree of

Bachelor of Science in Information SystemsPrepared and Submitted By:

Buyson, Angelica Jean M.

Maddela, Camille R.

Reyes, Nina Tasha A.

Romo, Brendon Joseph D.

3rd Trimester, SY 2009-2010

_____________________________

Marilyn Libunao

ISPROJ1 Adviser

PANEL OF EXAMINERS

________________________

Christine C. Dacanay Panel Chair

_______________________ _____________________

Ronald M. Bunyi Conchita Q. Valena


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REAL ESTATE ACCOUNTS MANAGEMENT SYSTEM 1 | P a g e

Table of Contents

I. Executive Summary .............................................................................................................. 2

II. Introduction ......................................................................................................................... 4

Company Profile ............................................................................................................. 4

Company History ......................................................................................................... 4-7

System Overview ......................................................................................................... 8-9

System Goals and Objective .......................................................................................... 10

Scope and Limitation ............................................................................................... 11-12

Assumptions ............................ ........................ ................................ ...................... .. 11-12

III. Analysis of Existing System ................................................................................................. 13Use Case Diagram and Narrative ......................... ................................ ..................... 13-28

Activity Diagram ...................................................................................................... 29-43Problems and Recommendation.................................................................................44-45

IV. Designed of Proposed System ...46System Features and Functionalities . 46-47Use Case Diagram and Narrative ..48-63Activity Diagram ..64-79Site Map / Program Hierarchy ..80Database Schema/ Entity-Relationship Diagram (ERD) 81Data Dictionary . 82-92

V. IT Infrastructure . . .93

Network Diagram . . .93-94Software Requirements . . ..95Hardware Requirements . . .96System Costing / Cost-Benefit Analysis . ..97

VI. Implementation Plan . . ..98Project Development Timetable . ..98-101Transition and Training Plan . 102Risk Management . 104-108

VII. Reference . . .109VIII. Appendices . . 110-126


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I. Executive Summary

The Real Estate Accounts Monitoring system (REAMS) is a project proposalapproved by Ms. Juana Lourdes M. Buyson, a senior vice president of OmicoCorporations, formalized on the 3 rd of December, 2009. The group, together with the

Senior Vice President-Treasurer and Documentation officer had a general meetingabout the project proposal at the main office of Omico Corporation in 1109 PSE Centre,Exchange Road Ortigas Center, Pasig City.

The group chose Omico Company mainly because, upon analysis the teamobserved that the Operations, Marketing and Sales needs improvement in the businessprocess. In view of the fact that the company was open to give-out business processinformation for the fulfilment of this study, the group took the company as first-choice. Inaddition, the company corresponds to the standards given by the college which wouldbe beneficial for the groups thesis paper.

Since Omico Corp. is engaged in the business of real estate development, thecompany's real estate business covers property investment and development of low-cost subdivision housing units. The Companys businesses are organized and managedseparately according to the nature of products provided, with each segmentrepresenting a strategic business unit that offers different products and serves differentmarkets.

The objective of this study is to develop a Real Estate Accounts ManagementSystem, an online-based system that would reduce cost, improve operating efficiency,speed up decision making/evaluation and increase market penetration by automatingtheir operation and marketing from the companys manual process. The proponents of this study propose to implement a system which will target the business processes of the company which includes inventory, operation, Marketing&Sales and accounting.Only monitoring the collections of monthly amortization will be covered by the system inthe accounting process. The system provides on-time and convenient reservationprocess which increases customer satisfaction while minimizing administrative effortson document corrections.Resolving the problem by implementing an online-basedsystem will be beneficial to the company, it would mean tracking and managinginformation from walk-in prospect up to monitoring the collection of payments for monthly amortization which would increase visibility, maximize resource utilization,improve operational efficiencies and acquire more profitable clients. Moreover, theobjective of this study is to develop a systematized array of data to monitor the accountsof the Sta. Rosa Homes Project Buyers. The Real Estate Management System(REAMS) is designed to help the company improve operating efficiency on their business processes by providing the report generation, operations planning andexecution functionality.


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Further, the estimated development of the proposed system is from January2010 up to August 2010. The documentation of the project which includes thecompanys operations and internal and external environments has started last January2010 up until April 2010. Further analysis of the proposal, including Databasespecifications and schemas, and specific network requirements and diagrams weredone from January to March of 2010 and revisions of the proposal were done in April2010. The development of the system up to its Pilot Testing and User Acceptance willtake 74 days. It will start on the 19 th of April 2010 and is expected to end on the 30 th of July 2010. After the development of the system, 8 days will be allotted for the SystemTesting and Pilot Testing of the system to ensure that the system is working properlyand will be able to meet the requirements of the company. The implementation of thesystem will take 16 days. 9 days are allotted for the transition plans which include theencoding of the previous months customers to the new system. The remaining 7 daysis agreed to be used for the training plans which include the hands on training for the

users of the system.

This study can help the company Omico reach greater heights by beingable to make sure that their clients are more than satisfied with the improved systemrequirements that Omico would offer. These system requirements will give not only thecompany a clearer analysis of the Sta. Rosa Homes Project buyers, but will also give amore in-depth view of their buyers, agents and transaction records. This will not onlyprovide clients an easy access to their accounts, but it will also help the company filter out their system of clients and keep their files organized and updated as well. Not tomention, this study aims to provide an automated array of data to have a fast and

accurate way to develop a system that would daily generate reports from a variety of angles, enabling the management to identify trends, history and drill down specificinformation about the companys performance. Through this the company could reducecost, speed-up decision making, increase market penetration, handling and minimizingclerical tasks leading to fewer tasks in process cycles not only for the Management butfor the clients as well. In Omicos vision We call it responsive and responsibledevelopment, will surely be shown in the proposed system because it will prove thatOmico is in fact a responsible and reliable company when the direction of where andwhen the buyers money goes is shown


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II. Introduction

Company Profile

Omico Corporation was incorporated in the Philippines and was registered with theSecurities and Exchange Commission (SEC) on August 30, 1968. The Company listed itsshares of stock in the Philippine Stock Exchange on May 2, 1969.

The Companys main business activities are mining exploration and propertydevelopment. The Company is licensed to operate, prospect, mine, and deal with all kinds of ores, metals and minerals. The Company is also engaged in the business of real estatedevelopment.

The Companys businesses are organized and managed separately according to thenature of products provided, with each segment representing a strategic business unit thatoffers different products and serves different markets. The Companys business is segregatedinto mining exploration and property development.

Company History

Omico Corporation aims to improve peoples lives by engaging in quality-committed,resource efficient, people friendly and nature sensitive development. By providing innovativeenterprise software solutions and services; the company has built a strong following of loyalcustomers and they have partnered with many of these customers since their original systemimplementation and provide ongoing support for their operational and strategic business needs.Omico Corporation aims to be a living definition and world-class model of a Total HolisticDevelopment Company.

OMICO CORPORATE VALUESy Customer Supremacyy Personnel Fulfilmenty Stockholder Satisfactiony Cooperation, Concern and Commitmenty Passion for Excellence

PRODUCTS AND SERVICESy Mining

y Sta. Rosa Homes Projecty Tagaytay Project

NUMBER OF CUSTOMERS: Approximately 1000

NUMBER OF TRANSACTIONS: Approximately 5 to 7 a month


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Organizational Chart


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ROLES:

B oard of Directors - is the highest governing authority within the management structure at anypublicly traded company. It is the board's job to select, evaluate, and approve appropriatecompensation for the company's chief executive officer (CEO), evaluate the attractiveness of and pay dividends, recommend stock splits, oversee share repurchase programs, approve thecompany's financial statements, and recommend or strongly discourage acquisitions andmergers.

President/CEO - it is the responsibility of the chief executive officer to align the company,internally and externally, with their strategic vision. The core duty of a CEO is to facilitatebusiness outside of the company while guiding employees and other executive officers towardsa central objective. The size and sector of the company will dictate the secondaryresponsibilities. A CEO must have a balance of internal and external initiatives to build asustainable company.

Corporate Secretary - ensures that the Board has the proper advice and resources for discharging its fiduciary duty under state law, and to ensure that the records of the Board'sactions reflect that the Board has done so.

Executive Vice President is an officer in government or business who is below a president inrank.

Senior Vice President/Treasurer - is considered one of the members of upper management.Often, this is a person of great influence in an organization who is stationed at the corporateheadquarters and usually in charge of an entire division or department. The seniorvicepresidentis usually appointed by the head of the organization, either a CEO or president, but could alsobe appointed by the board of directors or confirmed by the board of directors and alsoresponsible for running the treasury of an organization.

Chief Accountant - is typically responsible for overseeing all aspects of an organization'saccounting function.

Administrative Officer keeping the office organized and ensures that everything runssmoothly.

Project Engineer - directs an engineering design team in development projects throughout theentire cycle from initial concept through successful completion. To finish assigned engineeringprojects in accordance with customer specifications and within schedule and budget limitations,

coordinating activities of engineering team, contractors, and vendors. Additional informationavailable includes essential job functions, additional responsibilities, and education andexperience requirements.

Documentation Officer - manages the Documentation Department and his/her duties includegeneral and clerical. He/She also heads a pool of documentation and liaison staff who willmaintain all the files of Documentation Department. He/She must project a professionalcompany image through in-person and phone interaction.


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Geologist the one who study the earth's crust to obtain an accurate picture of its structure,history, and composition. There are many practical uses for the science of geology. Geologists'findings are used in construction, in planning environmental protection measures, and inexploring for sources of coal, metals, petroleum, and natural gas.

Mining Project Coordinator the one who plans mining operations and design undergroundand surface mines. They also design mining equipment and supervise technicians and workerswho use it.

Mine Site Workers - is a person whose work or business it is to extract ore or minerals from theearth.

PRODUCTS AND SERVICES

Summary of Units Available

Row Houses 375

Single Detached 270

Single Attached 1 100

Single Attached 2 170

Duplex _63_

TOTAL 978 Units


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System Overview

The team will address Omico Corporations complexity in organizing Buyers transactionreports, difficulty in recording/tracking transactions, limited reservation capability , inability tonotify buyers for pending reservation accounts on time, difficulty in organizing agentsinformation and their respective clients, difficulty in tracking available house/lot, limitedmarketing and time-consuming search of buyers records.

The proposed system, which is Real Estate Accounts Management System (REAMS), isa system that synergizes Omico Corporations website, Reservation Process, RecordsManagement, Reports Management and Monitoring Process. The system aims to monitor thetransactions of the company in Sta.Rosa Homes project by managing the accounts of thebuyers and the agents. The system will also be able to record each transaction of the buyersand update the buyers accounts regarding their remaining balance. The system can also easily

monitor the number of clients each agent handles through their profiles to determine thecommission that the agents will get. The Real Estate Accounts Management System (REAMS)will help the company lessen the time they spent in processing documents and will give them amore organized and comprehensive sales analysis regarding their Sta.Rosa Homes project.

The primary users of the system are the Buyers, the Agents, the Documentation Officer and the Administrative Head of Omico Corporation. Users will be given authorized access tologin to the system.

The buyers will have their own profile which includes the buyers information. They willbe able to view the available house and/or lot units and choose their desired units. They are

also given the opportunity to schedule the open house and tour based on the provided availableschedules of the agents. The buyers can also encode their payment reference for reservationfee and monthly dues online and they will be able to see and monitor the status of their transactions.

The agents will be the one to evaluate the documents submitted by the buyers. Uponevaluation of the documents submitted by the clients, the agent would need to update the statusof the buyers to the management through the use of the system.

The documentation officer can access the profile of the agents to update the shiftingschedules of each agent. The management is also in charge of checking the payments made by

the buyers through the buyers accounts. He/ She is the one in charge of managing thepayments and recording the reservation transactions that will be updated in the buyers profiles.He/she is also in charge of checking the validity of the encoded payment reference of thebuyers.

The administrative head is the one in charge of monitoring the reports and approving itafter it is reviewed by the documentation officer.


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The first business process that the group will cover is the Marketing and Sales. Theteam will develop a website that will serve as an advertisement that will help expand the reachto potential clients. The system will also allow the buyers to pay the reservation fee and monthlydues online which will be monitored by Management. The company can also monitor their reservation transactions through the agents accounts depending on how many potential buyers

they had and the number of payments they received for that day.

The second business process is the Operations. The system aims to monitor the buyersand agents profiles. It helps the company manage and track the buyers information up to theprogress of their payments. It also helps the management keep track of the Agents clients toefficiently compute their commissions.

For the website, the group will be using programming languages such as ASP.NET,Visual Basic.NET, JavaScript, AJAX and MYSQL. For the SMS feature, we will use Visual Basic6 to run the program.


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System Goals and Objective

Goals Objectives

Reduce operating costReduce travel expense in submitting documents fromweekly to monthly basis by Implementing an onlinesystem that will allow management to receive buyersinformation and purchase progress without delay.

Help management speed updecision-making and evaluation .

Develop a system that would daily generate reports froma variety of angles, enabling the management to identifytrends, history and drill down specific information aboutthe companys performance.

Increase market penetrationBy proposing an online system, there will be a greatchance that customers can reserve and view their preferred model house making it accessible anytime andanywhere, expanding the reach for market access.

Improve operating efficiencyDevelop an SMS System responsible for relayinginformation to customers which would lessen timerequired in notifying buyers regarding their paymentdeadline and document submission.

Centralize information whichwould reduce time required intracking status of house .

The systems modules access one database where theycan retrieve the information necessary for operation.

Improve efficiency in reportingclient status .

Provide a system that will help the management

evaluate the correct profitability and ensure an effectivecontrol in handling the buyers profile and transactionrecords. This system will display their reservation andpurchase progress making it easier for the buyers totrack their progress of their purchase.


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Assumptions, Scope and Limitations

The group limited this research on the ongoing real estate development project of OmicoCorporation which is the Sta. Rosa Homes Project. The study will be focusing on the RealEstate and Accounts Management System which will focus on the companys Operations andMarketing and Sales. The Operations that the group will focus on includes Registration,Reservation and Monitoring of the Agents and Buyers Profiles. For the Marketing and Salesprocess, the team limits the study from implementation of the website up to the monitoring of monthly amortization payments. The group focused on those primary business processes in thevalue chain because upon analysis these are the areas that needs improvement in themanagement of transaction, management of buyers and agents profile and cycle time of OmicoCorporation.

Any devices/gadgets that will be used for this study will be shouldered by the company.However, internet and personal computers will not be purchased for it is already an existingequipment of the company. As for implementing the proposed system to the company, Omico

Corporation would outsource IT personnel for the maintenance of the system.The proposed system aims to solve the problem that the team observed upon analysis

of Omico Corporations business process. Having identified the business processes the grouptargets firm. The study would only cover these areas:

I. Reservation Processi. Handles Online Reservation of House/Lot

ii. Reserve Schedule for open house/tour via Service AppointmentScheduling module.

iii. House/Lot View Manager Module (view information of house/lot)The Reservation process operates via web-based browsing. This module is an

online reservation process which handles the status of the house/lot. This module alsomanages an online reservation of preferred schedule of clients for open house/tour.

II. Records Management A. Buyer Profile and Status Monitoring

i. Management of the companys client and prospective clients records.ii. Handles information about buyers.

This module is in-charge of handling buyers profile and records. This moduleallows the buyer to view pending account in the Progress Status Manager.

B. Agents Profile and Schedule Monitoringi. Management of the Agents profile and schedule.

ii. Agents notify buyers for Reservation Agreement (RA) Approval.iii. Automatic Computation for the 3% Commission of Agents.

The Agents Profile and Schedule Manager allows the admin to create anaccount for their agents. This also allows the admin to create and update the assignedschedule for the agents to be used in the Service Appointment Scheduling Module.


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III. Reports Management A. Transaction Module

i. Generate Reportsii. View Agents sales and statusiii. View house/lot information

This module is only in charge of generating the reports of the sales transactiondepending on the managements preferred type (per week, month, and year) of viewingreports such as Sales Transactions, Sales made by agents, Sales by unit and geography,List of clients and agents and Transaction Status. (Reserved, partially reserved or sold) Themodule also displays list of agents and their clients to monitor agents performance. Thismodule can also view details/ information about purchased house/lot.

IV. Monitoring Process A. Notification via SMS Module

i. Notify buyers to pay 14-day time frame for pending reservation fees.

ii. Notify buyers to submit documents 5 days after full payment of reservation fee.iii. Notify buyers to pay 30% down payment of the total amount of the

preferred house/lot within 30 days after full payment of reservationfee.

iv. Notifying buyers to pay monthly amortization.v. Notify buyers 3 days before the scheduled appointment of open

house/tour.B. Notification via Email

i. System sends a Statement of Account and Official Receipt for everypayment made by the buyer regarding their house/lot purchase.

ii. System sends notification to agents regarding their updated schedule.B. Inventory Status Monitoring

i. Updates House/Lot View Manager, pending accounts and transaction.ii. Updates Buyer and Agents Profile and Status.iii. Updates system daily.

The system would not cover: A. Monitoring of attendance of employees.B. Companies Financing ProgramsC. Clients payments. The accounting department is in charge of all the

paymentsD. Documentation of Requirements needed for Pag-ibig Payment process.

E. Agent RecruitmentF. Subdivision Monthly Dues


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III. Analysis of the Existing System

Omicos Existing Manual System

Agent

Buyer

Documentation

Officer

Administrative

Head

Use Case Diagram (Existing)Reference Number:UCD - 001Version Number:1.0

System Name: Real Estate Accounts Management System (REAMS)

Schedule a tour

Choose house and/or lot

Fill out buyers information sheet

Pay reservation fee

Notify buyer

Submit documents

Review documents

Manage agents profile and schedule

Pay 30% downpayment of the house

Record transaction

Update status of the house

Generate reports

View house and/or lot

Forward documents to the main office

Monitor Reports


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USE CASE NARRATIVES

Identification Summary

Title: Schedule for a tour.

Summary: This use case describes the steps associated in scheduling a tour to view modelhouses and subdivision amenities.

Actors:

1. Buyer chooses schedule for a tour.2. Agent assists the buyer to schedule for a tour.

Creation Date: Feb. 15, 2010 Date of Update: Feb. 21, 2010

Version: v1.0 Person-in-charge: Buyson, Maddela, Reyes, Romo

FLOW OF EVENTS

PreConditions:

1. Agent must know his/her schedule.

Main Success Scenario:

1. The agent makes a list of his/her schedule.2. The buyer views the schedule of the agents for the tour.

3. The buyer chooses available schedule.

Alternative Sequences:

A2. Theres no available time for the agent and the customer.1. Buyer can choose another schedule or can come back if the new list of

schedule was released.

Error Sequences:

E1. There are no available slots; Use-case ends.

PostConditions:

1. Agent marks his/her calendar of taken slots.



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Title: Viewing of appointed schedule for desired available house and/or lot units.

Summary: This use case describes the steps associated in viewing available house and/or lotunits.

Actors:

1. Buyer checks out available house and/or lot units.2. Agent assists the buyer in viewing available house and/or lot units.



FLOW OF EVENTS

PreConditions:

1. The buyer must have an appointment with the agent to view available house and/or lotunits.


1. The agent confirms the buyer of his/her appointment for house viewing and tour of thevillage.

2. The agent reminds buyer of his/her appointment.3. The buyer goes to the meeting place with the agent.4. The agent assists the buyer in viewing desired house and/or lot units.


A2. Buyer came late of the appointed schedule.1. Buyer continues with the tour and house viewing depends on the availability

of the agent. If agent is not available, buyer must appoint again.

Error Sequences:

E1. Buyer doesnt have an appointment with the agent; Use-case ends.

E2. Buyer doesnt show up to the appointed schedule; Use-case ends.

PostConditions:

1. Agent marks his/her calendar of finished appointments.



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Title: Choosing house and/or lot units.

Summary: This use case describes the steps associated in choosing available house and/or lotunits.

Actors:

1. Buyer checks out available house and/or lot units.

2. Agent assists the buyer in choosing available house and/or lot units.



FLOW OF EVENTS

PreConditions:

1. The buyer must have already view available house and/or lot units.


1. The buyer chooses desired available house and/or lot units.2. The agent explains the terms of payment.3. The agent gives the list of paper requirements.


A2. Agent forgot to explain the terms of payment.1. Agent must appoint with the buyer to explain the terms of payment.

A3. Agent forgot to give the list of paper requirements.

1. Agent calls or sends an e-mail of the list of paper requirements to the buyer.

Error Sequences:

E1. Buyer doesnt want to buy a house and/or lot units; Use-case ends.

PostConditions:

1. Agent records potential buyers at the end of the day.


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Title: Filling out the Buyers Information Sheet

Summary: This use case describes the filling up of the Buyers Information Sheet in OMICOCompanys business process.

Actors:

1. Buyer the customer, he/she is responsible of filling out the information sheet.2. Agent responsible of giving out of forms for the customers.

Creation Date: February 15, 2010 Date of Update:

Version: v1.0 Persons in Charge: Buyson, Maddela, Reyes, Romo

FLOW OF EVENTS

Preconditions:

1. The buyer must already select a house/lot.


1. Agent gives information sheet to the buyer for filling-up.2. Buyer fills up the information needed in the sheet.

3. Buyer gives the information sheet back to the agent after completion.


A1. The buyer already has a record in the company.

1. The agent will use the previous information sheet instead of filling-up a newone.

Error Sequences:

E1. Agent in charge ran out of information sheet.

1. Use case fails. Post Condition:

1. The buyer can now pay reservation fee for the house/lot.


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Title: Reservation Process

Summary: This use case describes the steps associated in reserving available house and/or lotunits.

Actors:

1. Buyer reserves available house and/or lot units.



FLOW OF EVENTS

PreConditions:

1. The buyer must have a chosen house and/or lot units.2. The buyer must know the terms of payment.3. The buyer must have a copy of list of paper requirements.4. The buyer must already fill out the buyers information sheet.


1. The buyer appoint with the agent to pay reservation fee.2. The buyer goes to the Omico office with the agent.3. The buyer pays reservation fee.


A2. Buyer only gives partial payment of reservation fee.1. Buyer must pay the full reservation fee within 14 days.

Error Sequences:

E1. Buyer doesnt have enough money to pay reservation fee; Use-case ends.

E2. Buyer doesnt comply with the 14 day deadline to complete the full reservation fee;Use-case ends.

PostConditions:

1. The house and/or lot unit chosen by the buyer is now reserved.2. The payment will be recorded at the Omicos transaction reports.


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Title: Notify Buyer

Summary: This use case describes the steps associated in notifying buyer of buyers pendingaccounts.

Actors:

1. Agent the one who notifies buyer of pending accounts.



FLOW OF EVENTS

PreConditions:

1. Agent must have a copy of buyers documents.2. Agent must know the contact number of the buyer.


1. The agent will get a copy of buyers transactions.2. The agent will check buyers contact number.3. The agent will notify the buyer of buyers pending accounts.


A2. The buyers contact number is not available.1. Agent will try again later.

Error Sequences:

E2. Buyer changed his/her contact number; Use-case fails.

PostConditions:

1. Buyer must be informed of their pending accounts.


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Title: Submit documents

Summary: This use case describes the process of submitting documents.

Actors:

1. Buyer the customer of Omico Corporation who reserve and buy a house and/or lotat Sta. Rosa Homes, Nueva Ecija.

2. Agent the one who checks the buyers documents.

Creation Date: February 15, 2010 Date of Update: -


FLOW OF EVENTS

Preconditions:

1. The buyer must have already met the agent.


1. The buyer goes to the office.2. The buyer submits paper requirements.3. The agent receives the documents.


A1. The buyer submitted incomplete requirements.

1. The buyer must submit lacking requirements within 30 days.

Error Sequences:

E1. The buyer submitted incomplete requirements within the 5 days grace period; UseCase fails.

Post Condition:

1. The buyer can now pay the 30% down payment.2. The agent can now review the documents.


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Title: Review of Documents

Summary: This use case describes the reviewing of documents in OMICO Company.

Actors:

1. Agent responsible of handling of the buyers documents for forwarding it to themain office.

Creation Date: February 15, 2010 Date of Update: March 8, 2010


FLOW OF EVENTS

Preconditions:1. The documents must be legitimate.


1. Agent gets the documents from the buyer.2. Agent checks the buyers document completeness.3. Agent approves the documents for forwarding to the main office.


A3. The buyers document is incomplete.

1. The buyer must submit lacking documents within 5 days.

Error Sequences:

E3. The agent didnt forward the documents to the main office.

1. Use Case fails.

Post Condition:

1. The buyer can now pay 30% down-payment for the house in OMICO Company.2. The agent can now forward the documents to the main office.


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Title: Forward buyers document to the main office

Summary: This use case describes the steps associated in forwarding the buyers document tothe main office.

Actors:

1. Agent is the one who will forward the buyers document to the main office.

Creation Date: Feb 20, 2010 Date of Update: March 8, 2010


FLOW OF EVENTS

PreConditions:

1. The buyer must have already submitted the complete documents needed.


1. The agent will check the buyers documents.2. The agent will photocopy the buyers documents.3. The agent will forward the original copy of buyers document to the main office every

Friday of the week.


A3. Agent forwards the Xerox copy of buyers document.

1. Agent must forward the original of buyers document the next Friday.

Error Sequences:

E3. Agent forwards the wrong copy of buyers documents; Use-case ends.

PostConditions:

1. Management can now generate reports.


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Title: Generate Reports

Summary: This use case describes the steps associated in generating reports.

Actors:

1. Documentation Officer is the one who will generate reports.



FLOW OF EVENTS

PreConditions:

1. The agent must have already forwarded the complete buyers documents needed.


1. The documentation officer checks the buyers documents forwarded by the agent.2. The documentation officer generates weekly reports for Sta. Rosa Homes project.3. The documentation officer places the reports at the Sta. Rosa Homes project filing

cabinet.


A1. Agent forward the wrong copy of buyers documents

1. Agent must forward the original of buyers document the next Friday.

Error Sequences:

E3. Documentation officer places the reports at the wrong filing cabinet; Use-case ends.

PostConditions:

1. Documentation officer can now record transaction.


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Title: House and/or lot 30% down payment

Summary: This use case describes the steps associated in paying house and/or lot 30% downpayment.

Actors:




FLOW OF EVENTS

PreConditions:

1. The buyer must pay the full reservation fee.2. The buyer must submit complete requirements.


1. The buyer appoints with the management officer for paying the reservation fee andpaper signing.

2. The buyer goes to the Chinabank with the management officer.3. The buyer pays 30% down payment of desired house and/or lot units.4. The buyer signs the paper contracts.


A3. Buyer doesnt have enough money yet.1. Buyer must pay the 30% down payment 30 days after the full reservation fee.

Error Sequences:

E1. Buyer doesnt have an appointment with the management; Use-case ends.

E2. Buyer doesnt show up to the appointed schedule; Use-case ends.

PostConditions:

1. The house and/or lot units chosen by the buyer is now considered sold.

2. The buyer is now part of the Sta. Rosa Homes society.


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Title: Record Transactions

Summary: This use case describes the steps associated in recording transactions.

Actors:

1. Documentation officer the one who monitors and records transactions.



FLOW OF EVENTS

PreConditions:

1. There must be a buyer who buy a house and/or lot and pay the reservation fee and the30% house and/or lot down payment.


1. The documentation officer checks the buyers information who gave the payment.2. The documentation officer checks the payments.3. The documentation officer records every transaction.


A2. Documentation officer forgot to check the payments.1. Documentation officer must check it as soon as possible and double check

the transaction records.

Error Sequences:

E3. Documentation officer didnt record the transaction made; Use-case ends.

PostConditions:

1. Omico has a new transaction.2. Documentation officer can now update status of the house and/or lot.


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Title: Manage agents profile and schedule

Summary: This use case describes how the management updates and reviews agents profileand schedule

Actors:

1. Documentation officer the one who handles the shifting schedules of agent.

Creation Date: February 15, 2010 Date of Update: March 8, 2010


FLOW OF EVENTS

Preconditions:

1. The documentation officer must have a copy of agents profile form.


1. The documentation officer arranges the agents form in alphabetical order.2. The documentation officer will assign one agent every hour.3. The documentation officer double checks the schedules.4. The documentation officer will forward the copy of schedules to Nueva Ecija office.


A2. There was a delay in forwarding agents schedules.

1. The operations will be delayed.Error Sequences:

E1. The documentation officer misplaced the agents profile form; Use Case fails.

Post Condition:

1. The agent received his/her new schedule.


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Title: Update Status of the house and/or lot

Summary: This use case describes the steps associated in updating status of the house and/or lot.

Actors:

1. Documentation officer is the one who will update status of the house and/or lot.



FLOW OF EVENTS

PreConditions:

1. The documentation officer must have a recorded transaction.


1. The documentation officer double checks the buyers documents.2. The documentation officer double checks the buyers transactions. (reservation fee/ 30%

down payment)3. The documentation officer places pin in the Sta. Rosa Homes map.


A3. Documentation officer forgot to place pin on the map.

1. Documentation officer must place pin before the end of the day.

Error Sequences:

E1. Documentation officer misplaces the buyers documents; Use-case fails.

E3. Documentation officer places pin at the wrong position; Use-case fails.

PostConditions:

1. Status of the house is now reserved or sold.


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Title: Monitor Reports

Summary: This use case describes the steps associated in monitoring reports.

Actors:

1. Administrative Head is the one who will monitor reports.

Creation Date: March 12, 2010 Date of Update: March 14, 2010


FLOW OF EVENTS

PreConditions:

1. The documentation officer must generate the reports.


1. The administrative head double checks the reports.2. The administrative head signs the reports.3. The administrative head places the processed reports in the filing cabinet.


*There were no alternative scenarios.Error Sequences:

E2. Administrative head forgot to the sign the reports; Use-Case fails.

PostConditions:

1. Administrative head can now use the reports for monitoring.


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ACT IVITY D IAGRAMS

Activity Diagram (Existing) Reference Number: ADE - 001Version Number:1.0

System Name: Real Estate Accounts Management System (REAMS) Subject: Schedule a tour


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System Name: Real Estate Accounts Management System (REAMS) Subject: View house and/or lot


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System Name: Real Estate Accounts Management System (REAMS) Subject: Choose house and/or lot


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System Name: Real Estate Accounts Management System (REAMS) Subject: Fill out buyers information sheet


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System Name: Real Estate Accounts Management System (REAMS) Subject: Pay reservation fee


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System Name: Real Estate Accounts Management System (REAMS) Subject: Notify B uyer


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System Name: Real Estate Accounts Management System (REAMS) Subject: Submit documents


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System Name: Real Estate Accounts Management System (REAMS) Subject: Review documents


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System Name: Real Estate Accounts Management System (REAMS) Subject: Forward documents to the main office


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System Name: Real Estate Accounts Management System (REAMS) Subject: Generate Reports


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System Name: Real Estate Accounts Management System (REAMS) Subject: Pay 30% down payment


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System Name: Real Estate Accounts Management System (REAMS) Subject: Record Transaction


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System Name: Real Estate Accounts Management System (REAMS) Subject: Manage agents profile and schedule


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System Name: Real Estate Accounts Management System (REAMS) Subject: Update status of the house


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System Name: Real Estate Accounts Management System (REAMS) Subject: Monitor Reports


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Problems and Recommendation

Problems Recommendations FunctionalityImplementation

ReportingProcess

Complexity in organizingB uyers transaction

reports . The processing of the buyers transaction

reports are manually donewhich causes delay in thegeneration of transaction

reports and makes reportsprone to error.

The buyers transactionreport generation should

be automated andgenerated from the records

stored in the databasetherefore this results to fastsearch and accurate report

generation.

By having the Transaction Analysis Profile feature,each buyers transaction

reports will always beupdated and monitored.

Difficulty in

recording/trackingTransaction . Sincerecording transactions aredone manually, the reportsare submitted to the head

office from Sta.Rosa by theend of every week making

the process time-consuming. It also prolongstime to deliver information

to Head Office.

The recording of

transaction reports shouldbe computerized to easilylocate and track

transaction eliminatingunnecessary human

interventions resulting toaccurate and efficientmonitoring of sales.

The Transaction Analysis

Profile will be proposed torecord and tracktransactions accurately

every day.

ReservationProcess

Limited ReservationCapability . Reserving for preferred house and/or lotis only accessed through

mall promotions and OmicoOffice which makes itinaccessible to other

buyers who live far fromOmico Sta. Rosa Home

Project.

With the company having awebsite for their serviceand tracking informationand marketing, an online

reservation should beimplemented enabling

buyers and other internetusers to reserve online.

By proposing the OnlineReservation feature, therewill be a great chance that

customers can reserve their preferred model houses/lot

anytime and anywhere.

NotificationProcess

Inability to notify buyers

for pending reservationaccounts on time .Difficulty in notifying buyersto pay before their 14-daydeadline, submission of

documents 5 days after thepayment of reservation fee

and payment of monthlyamortization.

There should also be anSMS module that is

capable of sendingnotification messagesregarding the pending

accounts when attached toa computer system. There

will also be an Emailnotification that willbe

sentto the buyersregarding their payments

and schedule for open

By implementing thePending Account

Notification feature andEmail Notification, buyers

can easily checkinformation about their

pending accounts.


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house.

MonitoringProcess

Difficulty in organizinginformation of agents and

their respective clients .

There should be anautomated mode to track Agents information toconveniently manage,

update and record everyinformation about the

agents and their respective

clients. There must also bean automatic computationof 3% Commission of the

agents.

The Agent Profile Manager will help the management

check and observe theagents performance

through the number of clients. Also this feature

enables the management to

handle schedules andappointments of agents. Bythis feature, the companywill know whose agent is

working at its best.

Difficulty in trackingavailable house/lot .

Update on informationabout the availability of

house/lot is done weeklyresulting to delays in

searching for inventory of house/lot.

The House /Lot viewmanager should be in awebsite that would showinformation about OmicoSta.Rosa Homes and the

availability of house/lot

which results to aconvenient way to monitor status of house/lot.

Through the House/LotView Manager, the buyer can easily choose their preferred model houses

online.

MarketingProcess

Limited Marketing . Themarketing strategy of the

company is limited to openhouse and mall promotions

during office hours only.

There should be a websitewhere customers can visit

24/7.

By having a website with aHouse/Lot View Manager and Service AppointmentScheduling Module, the

process will be convenientfor the buyers to choose aschedule for open house

and tour to the subdivision.


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IV. Design of the Propose System

System Features and Functionalities

FEATURES FUNCT IONAL ITIES

House/Lot View Manager . A feature that displays whichhouses/lots are available, partially reserved, fully reserved and sold. This feature also manages the information of each model house/lot in Sta. Rosa Homes.

Enabling buyers to choose fromthe model houses and locatewhich house/lot are available or sold.

Online Reservation . A feature which facilitates easy and convenient access in reserving preferred house/lot.

Providing the buyers a convenientaccess to reserve their desiredhouse/lot in Sta. Rosa Homes.

B uyer Profile and Status Manager . A feature that manages the buyers profile and status.

An organized way to manageBuyers Profile.

Agent Profile Manager . A n organized way to view assigned schedule/appointments and list of clients, It also

allows the agent to update if the buyers Reservation A greement (R A ) has been approved. A utomatic computation for the 3% commission of agents.

Enables agents to view schedule/

appointments with clients andupdate approval of RA.

RecordingProcess

Time-Consuming Searchfor B uyers Records .Therecords are kept in folder which makes searching

difficult and time-consuming . There are alsodifficulties in managing theinformation and status of

each buyer.

The buyers and agentsprofile should be

automated for fastsearching and access.

The System AccountManager will help the

management find recordsfaster and easier.

Also implementing Buyer Profile and Status

Manager feature will beeasily locate information of

buyers.


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Progress Status Manager Module . A module that allowsthe buyer to track the status of the house/lot fromreservation payments to monthly amortization payments.The Pending A ccount Notification is also dependent to thisfeature.

Ability to check the progress of buyers purchase.

Transaction Analysis Profile . This module is only incharge of generating the reports of the sales transactiondepending on the document officer preferred type (per week, month, year) of viewing transaction reports. Reportssuch as Sales Transactions, Sales made by agents, Salesby unit and geography, List of clients and agents and Transaction Status. (reserved, partially reserved or sold)

Ability to generate reports.

System Administrator Module . This module is for thedocument officer and administrative head. This enables

the document officer and administrative head to view,update and manage the A gent and buyer profile as well asthe transaction reports and house/lot information.

Ability to monitor and update the Agents and Buyers profile and

generate transaction reports. Alsoallows management of house/lotinformation.

Pending Account Notification . The system allows thechecking of the 14-day time frame notifying the buyer for

pending reservation fees. This module also notifies buyersto submit the documents 5 days after full payment of reservation fee as well as the 30% down payment and monthly amortization of the preferred house /lot.

Automatic Notification for pendingaccounts.

Email Notification . Thesystem sends a Statement of Account and Official Receipt for every payment made bythe buyer regarding their house/lot purchase. The systemwill also send a notification to the agents regarding their updated schedule.

Automatic Email Notification

Service Appointment Scheduling Module . This modulemanages an online reservation of preferred schedule of clients for open house/tour. Enables the buyers to have aconvenient access to schedule desired date for open

house or tour in Sta. Rosa Homes. It also enables toschedule the submission of required documents to the

Agent.

Ability to schedule open house andtour anywhere and anytime.


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SMS(Short Message Service) . The system notifies thebuyer for any pending and received payments. The systemalso reminds the buyer 3 days prior to the upcomingappointment for the open house tour.

Automatic sending of notificationvia SMS.

User Access Restriction . Restricting other users toaccess different user level Security access.

Use Case Diagram and Narrative

Reference Number:UCDP - 001

System

Log-in

View agent information

Documentation Officer

View buyer's information

Manage agents' schedules and profile

Real Estate Accounts Management System (REAMS)


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Title: Select schedule for open house viewing and tour.

Summary: This use case describes the steps associated in selecting schedule for open houseviewing and tour online.

Actors:

1. Buyer is the one who will choose schedule for open house viewing and tour.



FLOW OF EVENTS

Version Number:1.0

System Name: Real Estate Accounts Management System (REAMS)


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PreConditions:

1. The buyer must have an internet access.


1. The buyer goes to the Omico website.2. The buyer checks available house and/or lot units.3. The buyer selects available house and/or lot units of Sta. Rosa Homes subdivision.


A1. Internet is not available.1. Buyer can visit the Omico website anytime later.

Error Sequences:

E1. Buyer has the wrong website address; Use-case ends.

PostConditions:

1. Buyer can now pay online to reserve preferred house and/or lot units or select schedule for open house viewing and tour.


Title: Register to the system

Summary: This use case describes the steps associated in registration to the system.

Actors:

1. Buyer is the one who will register to the system.

Creation Date: March 9, 2010 Date of Update: March 9, 2010Version: v1.0 Person-in-charge: Buyson, Maddela, Reyes, Romo

FLOW OF EVENTS

PreConditions:

1. The buyer must have an internet access.


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1. The buyer goes to the Omico website.2. The buyer selects register.3. The buyer inputs information needed.4. The buyer selects submit.


A1. Internet is not available.1. Buyer can visit the Omico website anytime later.

A3. Buyer input incomplete information.

1. Buyer must input lacking information needed.

Error Sequences:


PostConditions:

1. Buyer has an account to Omico system.

2. Buyer can now reserve preferred house and/or lot units.


Title: Encode payment reference

Summary: This use case describes the steps associated in sending the reference number of thereceipt of payments.

Actors:

1. Buyer is the one who will input the reference number.

Creation Date: April 20, 2010 Date of Update: April 20, 2010


FLOW OF EVENTS

PreConditions:


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1. The buyer must have an internet access.2. The buyer must have an account.3. The buyer must have chosen preferred available house and/or lot units.


1. The buyer goes to the Omico website.2. The buyer selects encode payment reference.3. The buyer inputs the payment reference.4. The buyer selects submit.


A1. Internet is not available.1. Buyer can visit the Omico website anytime.

Error Sequences:


E3. Buyer encodes a wrong reference number; Use-case ends.

PostConditions:

1. The house and/or lot unit preferred by the buyer is now reserved.


Title: Viewing of house and/or lot units

Summary: This use case describes the steps associated in viewing available house and/or lotunits.

Actors:


2. Agent also checks out available house and/or lot units.



FLOW OF EVENTS


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PreConditions:

1. The buyer/agent must have an internet access.


1. The buyer/agent goes to the Omico website.2. The buyer/agent select view available house and/or lot units.3. The buyer/agent views all house and/or lot units of Sta. Rosa Homes subdivision.


A1. Internet is not available.1. Buyer/agent can visit the Omico website anytime later.

Error Sequences:

E1. Buyer/agent has the wrong website address; Use-case ends.

PostConditions:

1. Buyer can now choose preferred house and/or lot units.


Title: View schedule and appointments

Summary: This use case describes the steps associated in viewing schedule and appointmentsonline.

Actors:

1. Agent is the one who will view his/her schedules.

Creation Date: March 9, 2010 Date of Update: March 9, 2010Version: v1.0 Person-in-charge: Buyson, Maddela, Reyes, Romo

FLOW OF EVENTS

PreConditions:


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1. The agent must have an internet access.2. The agent must know his/her username and password.


1. The agent goes to the Omico website.2. The agent selects schedule.3. The agent checks schedule and appointments.4. The agent checks buyers information who appointed to the schedule.


A1. Internet is not available.1. Agent can visit the Omico website anytime later.

Error Sequences:

E1. Agent has the wrong website address; Use-case ends.PostConditions:

1. Agent can now contact buyer for confirmation.


Title: Manage agents profiles and schedules.

Summary: This use case describes the steps associated in managing agents profiles andschedules online.

Actors:

1. Documentation Officer is the one who will take charge of agents profiles andschedules.

2. REAMS send notification to the agents regarding their schedule



FLOW OF EVENTS

PreConditions:


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1. The Documentation Officer must have an internet access.2. The Documentation Officer must know his/her username and password.


1. The Documentation Officer goes to the Omico website.2. The Documentation Officer selects update agents profile and schedule.3. The Documentation Officer inputs updated agents profile and schedule.4. The Documentation Officer selects submit.5. The System will send a notification to the agents regarding their new schedule


A1. Internet is not available.1. Documentation Officer can visit the Omico website anytime later.

Error Sequences:

E1. Documentation Officer has the wrong website address; Use-case ends.

E3. Documentation Officer doesnt have a copy of agents profile; Use-case ends.

PostConditions:

1. Agent can now check his/her schedule.2. Buyer can now check agents profile that will assist them.


Title: Update progress of buyer

Summary: This use case describes the steps associated in updating progress of the buyer online.

Actors:

1. Documentation Officer is the one who will update progress of the buyer online.

2. REAMS the system that will send notification to the buyer



FLOW OF EVENTS

PreConditions:


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1. The Documentation Officer goes to the Omico website.2. The Documentation Officer selects update progress of the buyer.3. The Documentation Officer selects save.4. The system sends notification to the buyer regarding the updated progress



Error Sequences:

E1. Documentation Officer has the wrong website address; Use-case ends.E5. Documentation Officer forgot to save the changes; Use-case ends.

PostConditions:

1. Documentation Officer can monitor their potential buyers.2. Documentation Officer can generate reports at the end of the day.


Title: Viewing Agent Information

Summary: This use case describes the steps associated in viewing agent information online.

Actors:

1. Documentation Officer is the one who will check agents information online.



FLOW OF EVENTS

PreConditions:

1. The Documentation Officer must have an internet access.


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2. The Documentation Officer must know his/her username and password.


1. The Documentation Officer goes to the Omico website.2. The Documentation Officer selects agents profile, schedule and appointments.3. The Documentation Officer views agents information.



Error Sequences:


PostConditions:

1. Documentation Officer will know whose agents is performing the best.


Title: Viewing Buyers Information

Summary: This use case describes the steps associated in viewing buyers information online.

Actors:

1. Documentation Officer is the one who will check buyers information online.



FLOW OF EVENTS

PreConditions:


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1. The Documentation Officer goes to the Omico website.2. The Documentation Officer selects buyers profile and transaction made.3. The Documentation Officer views buyers information.



Error Sequences:


PostConditions:

1. Documentation Officer will know the potential buyers of the company.


Title: Update status of the house and/or lot

Summary: This use case describes the steps associated in updating status of the house and/or lot online.

Actors:

1. Documentation Officer is the one who will update status of the house and/or lot..



FLOW OF EVENTS

PreConditions:

1. The Documentation Officer must have an internet access.


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2. The Documentation Officer must know his/her username and password.


1. The Documentation Officer goes to the Omico website.2. The Documentation Officer selects update status of the house and/or lot.

3. The Documentation Officer selects house and/or lot units to update.4. The Documentation Officer changes status to partially reserved, fully reserved, or

sold.5. The Documentation Officer selects save.



A3. Management selects the wrong house to update.

1. Documentation Officer must change the status before the end of the day.

Error Sequences:


E5. Documentation Officer forgot to save the changes; Use-case ends.

PostConditions:

1. Omico has a new transaction.2. Buyer can view updated status of available house and/or lot units.


Title: Update reservation status

Summary: This use case describes the steps associated in updating the reservation status of the buyers.

Actors:

1. Agent is the one who will update the buyers reservation status.2. REAMS the system that will send notification to the buyer

Creation Date: March 10, 2010 Date of Update:


FLOW OF EVENTS

PreConditions:


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1. The agent must have a valid username and password.2. The agent must have already met the buyer.


1. The agent goes to the Omico website.2. The agent views the buyers profile.3. The agent updates the buyers reservation status.4. The system will send a notification to the buyer regarding the reservation status


A1. Internet is not available.1. Agent can contact the buyer to update him/her with the status of his/her

reservation.

Error Sequences:

E1. Agent goes to the profile of a buyer that is not his/her client.

1. Use Case fails.

PostConditions:

1. Buyer can now pay the reservation fee of P10,000.


Title: View reservation status

Summary: This use case describes the steps associated in viewing the reservation status of thebuyers.

Actors:

1. Buyer is the one who will view his/her reservation status.

Creation Date: March 10, 2010 Date of Update:


FLOW OF EVENTS

PreConditions:


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1. The buyer must have a valid username and password.2. The buyer must have already submitted the documents needed.


1. The buyer goes to the Omico website.2. The buyer views his/her profile.3. The buyer views his/her reservation status.


A1. Internet is not available.1. Buyer can contact the agent to know the status of his/her reservation.

Error Sequences:


PostConditions:

1. Buyer can now pay the reservation fee of P10,000.


Title: Genrate Reports Online

Summary: This use case describes the steps associated in monitoring reports online.

Actors:

1. Administrative Head the one who monitors reports of Omico Corporation.



FLOW OF EVENTS

PreConditions:


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1. The administrative head must have an internet access.2. There must be a report made by the agent and documentation officer.


1. The administrative head goes to the Omico website.2. The administrative head selects view reports.3. The administrative head selects date that she/he wants to check.


A1. Internet is not available.1. Administrative head can visit the Omico website anytime later.2. Administrative head can refer to manual copy of reports.

Error Sequences:

E3. Administrative head forgot to select the date she/he wants to check; Use-case ends.

PostConditions:

1. Administrative head can check the reports made by the agent and documentation officer anytime and anywhere.

2. Administrative head can now make decisions regarding to the business project.


Title: Check payment reference

Summary: This use case describes the steps associated in checking the payment reference of the buyer

Actors:

1. Documentation officer is the one who will check the reference number.2. REAMS the system that will send SMS notification and email to the buyer.

Creation Date: April 20, 2010 Date of Update: April 20, 2010


FLOW OF EVENTS

PreConditions:


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1. The documentation officer goes to the Omico website.

2. The documentation officer selects the notifications in his profile.

3. The documentation officer checks the payment reference if valid.

4. The documentation officer approves the payment reference that was encoded by thebuyer.

5. The system will send an SMS notification and an email to the buyer


A1. Internet is not available.1. Buyer can visit the Omico website anytime.

Error Sequences:


PostConditions:

1. The house and/or lot unit preferred by the buyer is now reserved.


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Activity Diagram Reference Number: P001

Version Number: 1.0

System Name: Real Estate Accounts Management System

Subject: Choosing and viewing available house and/or lot units

Buyer REAMS

Go to Omico website

Log in to the system Direct to the home page of the website

Go to v iew manager

Check available house and/or lot units

Choose desired available house and/lot units

Display av ailable house and/or lot units


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Version Number: 1.0


Subject: View available house and/or lot units

Buyer REAMS

Go to omico website Direct to Omico website home page

Go to view manager

View available house and/lot units


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Version Number: 1.0


Subject: Register to the System

Buyer REAMS

Go to Omico website Direct to website homepage

Go to register

Direct to the buy er's profile information form

Fill out buyer's information form

Submit form

Save data

[complete information][incomplete information]


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Version Number: 1.0


Subject: Select schedule for open house tour

Buyer REAMS

Go to Omico website Direct to Omico homepage

Go to choose schedule

Direct to list of schedules of agents

Select preferred schedule

Block schedule reserved


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Version Number: 1.0


Subject: Encode payment reference

Buyer REAMS

Go to Omico website Direct to Omico home page

Go to encode payment reference

Input payment reference

Save transaction Send notification to documentation officer


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Version Number: 1.0


Subject: View reservation status

Buyer REAMS

Go to Omico we

site Direct to Omico home a e

Go to his/her rofile

View reservation status


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Version Number: 1.0


Subject: Manage Agents schedule and profile

Management REAMS

Go to Omico website

Select update agent's prof ile and schedule Direct to list of agents with schedules

Inputs new shcedule and updated profile of agents

Submit updated form Send notification to agents


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Version Number: 1.0


Subject: View agents information

Documentation Officer REAMS

Go to Omico website

Select view agent's profile

Direct to profile of agentsSelect agent's name


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Version Number: 1.0


Subject: View buyers information


Go to Omico website

Select view buyer's profile

Direct to buyer's profileSelect Buyer


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Version Number: 1.0


Subject: Update buyers progress

Documentation of ficer REAMS

Go to Omico website

Selects update progress of buyer Direct to buyer's profile

Input amount paid

Save progress

Select buyer

Updates progress bar

Send notification to buyer


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Version Number: 1.0


Subject: Update agents profile and schedule

Documentat ion Officer REAMS

Go to Omico website

Select update agent's pro file and schedu le Direct to list of agents with schedules

Inputs new shcedu le and updated pro file of agents

Submit updated f orm Send not ificat ion to agents


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Version Number: 1.0


Subject: Update status of the house

Docume t a t ion Off ice

o t o Omico w e

it e

elect upd a t e buy e ' progr e Direct t o t e view manager

Select hous e and/or lot t o upd a t e

Inpu t amoun t of p ayment made

Save changes Upda t es s t a t us of hous e

Direct t o buy er's prof ile


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Version Number: 1.0


Subject: View appointment and schedule

Agent REAMS

Go to Omico website

Select schedule Direct to list of appointments

Checks client's profile Select client


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Version Number: 1.0


Subject: Update reservation status

Agent REAMS

Go to Omcio website

Go to buyer's profile

Direct to buyer's profileUpdate reservation status

Save changes

Select buyer

Send notification to the buyer


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Version Number: 1.0


Subject: Generate Reports

Administrative Head REAMS

Go to Omico website Direct to the website homepeage

Go to check reports

Direct t o the reports

Review reports

Approve reports

Submit reports Save reports

Select type of r eport


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Version Number: 1.0


Subject: Check payment reference


Go to Omico website Direct to website homepage

Go to profile notifications

Select buyer Direct to buyer's profile

Check payment reference

Approve payment reference Send SMS and email notification to buyer


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Site Map


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Database Schema

q P !" #

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AcquiredProductID

ProductID

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DateAcquired

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CommentsAndFeedBackID

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DownPaymentAppointmentID

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ProductID

ProductType

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R$

v(

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F R! $

ReservationFeeID

ProductID

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R $ v ("

! & F R ! $#

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ReservationFeeRecordsListID

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OfficialReciept

R $ v ("

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ReservationID

ProductID

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S7 0 #

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ScheduleID

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SMSID

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Database Schema


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System Name REAMS Real Estate Accounts Management System Reference No.Subject CustomersMaster Version No.Decription CustomersMaster table, it is where the basic information of a customer will be stored for future t

PK FK Field Name Data Type Length Nullable DefaultValue

De

Yes Customer ID int - NO NA This field is an auto-generated value for LastName nvarchar 20 NO NA Last Name of the customerFirstName nvarchar 20 NO NA First Name of the cu

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