BSNL NASHIK TELECOM

BSNL NASHIK TENDER FOR PRINTING AND MOUNTINGOF FLEX.

Signature of Tenderer Company Seal Page 1

( A Govt.of India Enterprise )

Regd. Office- Bharat Sanchar Bhavan, Harish Chandra Mathur Lane, Janpath

New Delhi -110 001.

BSNL NASHIK TELECOM

NASHIK TELECOM DISTRICT

LIMITED TENDER

DOCUMENT

FOR

Printing and Mounting of Flex

Tender No: NST/MKTG/Printing & Mounting of flex /17-

18/04 Dated 30-05-2017

To be opened on 29-06-2017 at 16.00 hrs

(Tender Form Fee Rs.500 /+VAT 5 % = Rs.525/- Non refundable)



INDEX

SECTION CONTENT PAGE

TECHNICAL BID

NO.

I Notice Inviting Tender & Check List 3

II Bid Form 6

III Tenderer’s Profile 7

IV Instructions to Bidders 8

V General Conditions of the Contract 24

VI Schedule of Requirements 30

VII Special Conditions of Contract 31

VIII Bid Security Form 33

IX Performance Security Bond Form 34

X Letter of Authorization for Attending Bid 36

Opening

XI Format for Advance Purchase Order 37

XII Format for Acceptance of Advance 39

Purchase Order

XIII Pro forma for Agreement 40

Annexure-I,II and III pro forma to be signed 42-44

by the bidder

Annexure IV (Pre-receipt) 45

FINANCIAL BID 46

Price Schedule 47

Mandate Form 48

Annexure VI Hoarding list 49

Annexure VII Modular structure list 50



(A Govt.of India Enterprises) O/o GENERAL MANAGER (TELECOM) SANCHAR BHAVAN, NASHIK 422002

SECTION- I

NOTICE INVITING TENDER TENDER No: & DATE :- NST/MKTG/ Printing & Mounting of flex /17-18/04, dated

30-05-2017. Properly Sealed (wax/pvc tape sealed) Limited Tender is invited by the General Manager

Telecom, NASHIK on behalf of BSNL NASHIK for the work of “Printing & Mounting of flex ” from firms and companies registered for carrying out the work of tendered item. Job Nature of Work Estimated Amount of Cost of Date & Time Date & Time

work Cost Bid security Bid Form for submission of Opening of

No. (Rs.) 2.5% (Rs.) (Rs.) of Tender Tender

1

Printing &

Mounting of

flex at Nashik

SSA

1,55,000/- Rs.3875/- Rs.525/-

29/06/2017 29/06/2017

up to 15 hrs At 16 hrs

Eligibility :- The bidders who have satisfactorily completed work in marketing field i.e.

Printing & Mounting of flex costing not less than Rs. 31,000/- in BSNL/MTNL/

Central Govt./State Govt./CPSU/ any private operators or private limited companies for

one year during any of last three financial years. Certificate issued by an officer not below

the rank of Gr- A/DGM/Ex.Engineer or equivalent officer, shall be produced in support of

experience.

EMD/Bid Security: - Above mentioned sum to be paid by Demand Draft from

Nationalized/ Scheduled Bank payable in the name of “Accounts Officer (Cash), BSNL,

NASHIK” payable at NASHIK or can be paid in cash at Cash Counter, Sanchar Parisar

Canada Corner NASHIK between 11:00 Hrs. to 13:30 Hrs. on all working days. The

Original ACG - 67 receipt obtained should be enclosed with tender.



Sale of Tender Document: - Tender document containing terms, conditions &

Specifications shall be had from AGM(S & M), 1st Floor, Sanchar Bhavan %

GMT,NASHIK, between 10.00 Hrs to 13.30 Hrs on all working days From 30.05.2017 to 29.06.2017 on payment of cost of Bid Document at the cash counter. For any clarification, bidders may contact SDE(Mktg)P.No.0253-2582295 or AGM (Sales & Mktg ) P.No.0253-2313233. Submission of Tender:- Tender should be dropped on or before above mentioned

date & time in the Tender box kept in the chamber of AGM (S&M), 1st Floor, Sanchar Bhavan % .GMT,NASHIK. Opening of Tender: - Tender shall be opened at the date & time mentioned above in

chamber of AGM (S&M) 1st Floor Sanchar Bhavan, %GMT, NASHIK-422002 in presence of intending bidders/bidder. The tender document can be downloaded from website www. maharashtra.bsnl.co.in and DD

of Rs. 525/- for the cost of Blank tender document drawn in favor of “Accounts Officer (Cash) BSNL NASHIK” payable at NASHIK from Nationalized / Scheduled Banks should

be enclosed with the tender offer. Tenders without DD will be rejected summarily. The bidders (Small Scale Units) who are registered with National Small Scale Industries Corporation under SINGLE POINT REGISTRATION SCHEME are exempted from payment of bid security and tender form cost up to the amount equal to their monetary limit. The right to accept the whole or part thereof or to reject any tender without

assigning any reason whatsoever is reserved by the General Manager, BSNL,

NASHIK. If the date of opening of the bid happens to be holiday the tender bid(s) shall be opened

on the next working day at the same time and place

AGM(Sales & Marketing) O/o GMT, NASHIK-422002



CHECK LIST FOR TENDERs TENDER NO. NST/MKTG/ Printing & Mounting of flex /17-18/04, dated 30-05-

2017. TO BE OPENED ON 29.06.2017. This check list is part of Tender document and should be submitted with tender

document. All documents are to be assigned documents serial no. as shown in check list.

Write YES or NO, Do not put check mark or cross mark in Box provided below. S.N. Item Particular Yes / Documents No Sl. No. 1 Cost of Tender document in the form of DD/AO

cash receipt.

2 EMD in the form of DD/Cash receipt

3 Certificate for Incorporation if applicable

4 Articles of Memorandum of Association or

Partnership Deed if applicable. 5 An attested copy of Power of Attorney if

applicable 6 An attested copy of registration of firm/

Company as the case may be. 7 An attested copy of proprietorship /Partnership

deed as applicable. 8 An attested copy of Service TAX registration

Certificate if applicable. 9 Attested copy of PAN card and attested copy of

Latest Income Tax return filed with IT dept. 10 Certificate of non participation of near relatives

of BSNL employees in the tender. 11 For NSIC registered companies valid NSIC

registration and items covered in the

registration and monitory ceiling of each item

12 Declaration of Non tampering of document

13 Declaration regarding non blacklisting

/debarring

14 Experience Certificate

15 Tenderers Profile

16 Bid Profile Date :

Signature of Tenderer Place: Company Seal Note :-For creation of vendor code the bidder may enclose the mandate form with

Cancelled cheque and information like MICR code , IFSC code , and bank account

No. with bank name .



SECTION II

BID FORM Tender No. Date: To, The AGM (Sales & Marketing) 1st Floor, Sanchar Bhavan Bhavan, O/o GMT Nashik, NASHIK-422002. Dear Sir, I/We have gone through the terms and conditions and enclosed a Bank Demand Draft towards the BID

SECURITY (EMD) for the bid, which shall be valid for 180 days from the date of opening of the Technical Bid. Having examined the conditions of contract and specifications including addenda No… the receipt of which is

hereby duly acknowledged, we, undersigned, offer to supply and deliver the tender items in conformity with

the said conditions of contract and specifications, made part of this Bid. We undertake, if our bid is accepted, to complete delivery of all the items specified in the contract calculated

from the date of issue of your purchase order. If our Bid is accepted, we will obtain the guarantee of a Nationalized/Scheduled Bank for a sum not exceeding

5 % of the contract value for the due performance of the Contract. We agree to abide by this Bid for a period of 180 days from the date fixed for Technical Bid opening and it

shall remain binding upon us and may be accepted at any time before the expiry of that period. Until a formal Contract Award of Contract is prepared and executed, this Bid together with your written

acceptance thereof in your notification of award shall constitute a binding contract between us. Bid submitted by us is properly sealed and prepared so as to prevent any subsequent alteration and

replacement. We understand that you are not bound to accept the lowest or any bid, you may receive. Dated this

……………… day of ………………… 2017 Signature of …………………………………. In capacity of ………………………….. Duly authorized to sign the bid for and on behalf ……………… Witness ……………………… Address ……………………… Signature …………………………………………



.

SECTION III

TENDERER’S PROFILE General: 1. Name of the tenderer/ firm-

Passport

size

photograph

of the

tenderer /

authorized

signatory

holding

power of

Attorney

………………………………………………………………………………………. 2.Name of the person submitting the tender whose Photograph is affixed Shri / Smt. …………………………………………………………………………….. In case of Proprietary / Partnership firms, the tender has to be signed by Proprietor /

Partner only, as the case may be) 1. Address of the firm……………………………………………………………………………………. ……………….……………………………………………………………………… Telegraphic Address………………………………………………………………………………….. 2. Tel No. (with STD code) (O)……………………..Fax…………………...[Res.]…………………. e-mail address------------------------------------ (Mobile) ----------------------------- - 3. Registration & incorporation particulars of the firm: i) Proprietorship

ii) Partnership

iii) Private Limited iv) Public Limited (Please attach attested copies of documents of registration / incorporation of your firm with the

competent authority as required by business law) 4. Name of Proprietor / Partners /Directors ………………………………………… 5. Tenderer’s bank, its address and his current account number……………………………….. 6. Permanent Income Tax number, Income Tax circle………………………………. 7. Details of Technical and supervisory Staff: ………………………………………. I/We hereby declare that the information above is true and correct. Place:………………….. Date:…………………... Signature of tenderer / Authorized signatory……………………………… Name of the tenderer…………………………… Seal of the tenderer………………………



SECTION IV

INSTRUCTIONS TO BIDDERS A. INTRODUCTION 1. DEFINITIONS: (a) “The Purchaser” means the GMT, Bharat Sanchar Nigam Limited NASHIK.

(b) “The Bidder” means the individual or firm who participates in this tender and submits its bid. (c) “The Supplier” means the individual or firm supplying the goods under the contract. (d) “The Goods” means all the equipment, machinery, and/or other materials, which the Supplier is required to supply to the Purchaser under the contract.

(e) “The Advance Purchase Order” means the intention of Purchaser to place the Purchase Order on the Bidder. . (f) “The Purchase Order” means the order placed by the Purchaser on the Supplier

signed by the Purchaser including all attachments and appendices thereto and all documents incorporated by reference therein. The purchase order shall be deemed as “Contract” appearing in the document. (g) “The Contract Price” means the price payable to the Supplier under the purchase

order for the full and proper performance of its contractual obligations. (h) “POP” means the point of purchase material. (i) “SDD” means the scheduled date of delivery. . (j) CGMT means The Chief General Manager Telecom. Maharashtra Circle.

(i) Postal Address -O/o CGMT MH Circle, 6th Floor, ’A’ Wing,Administrative Building, Juhu Road, Santacruz (W), Mumbai- 400 054. (ii)) Telephone No. - 022-26616999. (iii) Fax No. - 022-26616777. (k) GMTD : means The General Manager Telecom District NASHIK. (i) Postal Address - O/o GM.Telecom, ‘Sanchar Bhavan’, Sir Vishveshwaraiya Marg, NASHIK-422002. (ii) Telephone No. – 0253-2578845 (l) Representative of GMT:- Representative of GMTD means an Officer and staff for the time being in NASHIK Telecom District deputed by the GMT Nashik for, inspecting, supervising the work, testing etc. (m) The jurisdiction of GMT NASHIK:- The jurisdiction of GMTD NASHIK means NASHIK Telecom. District which covers geographical area of NASHIK revenue Districts. (n) Engineer in-charge: The Engineer -in -charge means the Engineering Officer nominated by the BSNL to supervise the work, under the contract (Minimum Divisional Engineer level officer). (o) Site Engineer: Site Engineer shall mean as SDE of the BSNL who may be placed by the G.M. Nashik as in charge of the work at site at any particular period of time. (p) DGM (Vig.) : The DGM (Vig.) means Deputy General Manager (Vigilance ) Mumbai.

(i) Postal Address - O/o CGMT MH Circle, 6th Floor, Vigilance-Section,’A’ Wing, Administrative

Bldg, Juhu Road, Santacruz (W), Mumbai- 400 054 (ii) TelNo. - 022- 26616715 iii) Fax No. - 022-26615774

(q) DE (Vig.) The DE (Vig.) means Divisional Engineer (Vigilance) NASHIK (i) Postal Address - O/o GMT 1st Floor, ‘Sanchar-Bhavan’ NASHIK - 422002. (ii) Telephone No. – 0253-2312600(iii) Fax No. 0253-2573100.



2. Eligibility-The bidders who have satisfactorily completed related work i.e.

printing & mounting of flex costing not less than Rs. 31,000/-in BSNL/MTNL /Central

Govt./ State Govt./ CPSU/ any private operators or Pvt.ltd companies for any one year

during last Three financial years. Certificate issued by an officer not below the rank of Gr-

A/ Divisional Engineer / Ex. Engineer or equivalent officer, shall be produced in support

of experience. 3. COST OF BIDDING: The Bidder shall bear all costs associated with the preparation and submission of the bid.

The Purchaser, will in no case, be responsible or liable for these costs, regardless of the

conduct or outcome of the bidding process. B. THE BID DOCUMENTS: 4. DOCUMENT REQUIRED. 4.1 The documents requiring bidding procedures and contract terms are prescribed

in the Bid Documents. The Bid Document includes: TECHNICAL BID :- (a) Notice Inviting Tender (b) Bid Form (c) Tenderer’s Profile (d) Instructions to Bidders (e) General Conditions of the Contract (f) Schedule of Requirements (g) Special Conditions of Contract (h) Bid Security Form (i) Performance Security Bond Form (j) Letter of Authorization for Attending Bid Opening (k) Format for Advance Purchase Order (l) Format for Acceptance of Advance Purchase Order (m) Format for acceptance of Purchase Order (n) Format for certificate to be given by vendor (o) Pro forma for Agreement (p) Tender Form FINANCIAL BID Price Schedule 4.2 The Bidder is expected to examine all instructions, forms, specifications, terms and

conditions in the Bid Document. Failure to furnish all information required as per the Bid

Document or submission of bid not substantially responsive to the Bid Document in every

respect will be at the Bidder’s risk and shall result in rejection of the bid. 5. CLARIFICATION OF BID DOCUMENTS A prospective Bidder, requiring any clarification of the Bid Documents shall notify the

Purchaser in writing or by Fax at the Purchaser’s mailing address indicated in the

invitation for Bids. The Purchaser shall respond in writing to any request for clarification

of the Bid Documents, which it receives not later than 7 days prior to the date for the

submission of bids. Copies of the query (without identifying the sources) and

Clarifications by the Purchaser shall be sent to all the prospective Bidders who have

purchased the bid documents.



6. AMENDMENT OF BID DOCUMENTS: 6.1 At any time, prior to the date for submission of bids, the Purchaser may, for any

reason, whether at its own initiative or in response to a clarification requested by a

prospective bidder, modify the bid documents by amendments. 6.2 The amendments shall be notified in writing or by Fax to all prospective bidders on

the address intimated at the time of purchase of bid document from the purchaser and

these amendments will be binding on them. 6.3 In order to afford prospective bidders a reasonable time to take the amendments into

account in preparing their bids, the Purchaser may, at its discretion, extend the deadline

for the submission of bids suitably. C.PREPARATION OF BIDS

7.DOCUMENTS COMPRISING THE BID: The bid prepared by the Bidder shall comprise the following components. (a) Documentary evidence established in accordance with Clause 2 and 10 of the section IV that the bidder is eligible to bid and is qualified to perform the contract if his bid is accepted. (b) Bid Security furnished in accordance with clause 12, section IV (c) A Bid form & price schedule completed in accordance with clause 8, 9, Section IV 8. BID FORM: The Bidder shall complete the Bid Form and the appropriate Price Schedule furnished in

the Bid Documents, indicating the goods to be supplied, brief description of the goods,

quantity and prices as per Section VI. 9. BID PRICES: 9.1 The Bidder shall give the total composite price inclusive of all levies & taxes i.e., Sales Tax, EXCISE Duty, Packing, Forwarding, Freight, & Insurance charges, etc. but exclusive of octroi and entry tax. The basic unit price and other component price need to be individually indicated against the goods proposed to be supplied under the contract as per price schedule given in Section VI,. Prices of incidental services should be quoted. The offer shall be firm in Indian Rupees. No foreign exchange will be made available by the Purchaser. 9.2 Prices indicated on the Price Schedule shall be entered in the following manner (i) The price of the goods shall be quoted inclusive of all levies, taxes and suitable required packing for safe and easy transportation. Excise Duty, Sales Tax, freight, and other taxes already paid or payable. (ii) The Supplier shall quote as per price schedule given in financial bid for all the items given in schedule of requirement. 9.3 The prices quoted by the Bidder shall remain fixed during the entire period of responsive and shall not be subject to variation on any account. A bid submitted with an adjustable price, quotation will be treated as non responsive and rejected.



10. DOCUMENTS ESTABLISHING BIDDERS’S ELIGIBILITY AND

QUALIFICATIONS: 10.1 The Bidder shall furnish, as part of his bid document establishing the Bidder’s

eligibility, certified copies of the following documents. i. Certificate of Incorporation if applicable. ii. Articles of Memorandum of Association or Partnership Deed if applicable. iii (a) Current registration with National Small Scale Industries Corporation under Single Point Registration Scheme, if Bidder desired to claim exemption from Bid Security (b) Declaration Certificate stating the total monetary limit prescribed by NSIC during the year and the extent to which it has been availed till date and the remainder portion of

the limit available for this Bid. (C) General Power of Attorney in favour of the signatory in case of Partnership

Firm/Registered Company/Proprietorship Firm. iv. Receipt for payment of cost of Tender document.

v. Experience Certificate. vi. Annexure I to IV duly filled and signed. vii) Income Tax Return certificate for the financial year 2015-2016. viii) A self attested copy of PAN card. ix) Declaration of Non tampering of document.(Ann-III) x) Service Tax registration certificate. xi) Declaration regarding near relatives working in BSNL/MTNL/DOT.(Ann-I) xii) Declaration regarding blacklisting/debarring from taking part in tender by BSNL /MTNL/DOT/Any Government department.(Ann-II) xiii) Tender document signed on all pages by the authorized signatory as a proof of acceptance of terms & condition.(photocopy of supporting documents should be self signed or attested by notary/gazetted officer/special executive

magistrate ) 10.2 Deleted 10.3 Individual signing the tender or other documents connected with the contractor shall indicate the full name below the signature and must specify the capacity and authority under which he signs such document. 10.4 The near relatives of all BSNL Employees either directly recruited or on deputation are prohibited from participation in tenders and execution of works in the

different units of BSNL. 10.5 The Tenderer should give a Certificate that none of his /her such near relative is working in the units as defined above where he is going to apply for tender/work. In case of proprietorship firm certificate will be given by the proprietor, for partnership firm certificate will be given by all the partners and in case of limited company by all the Directors of the company. Any breach of these conditions by the company or firm or any other person, the tender/work will be cancelled and earnest money/security deposit will be forfeited at any stage whenever it is so noticed. The department will not pay any damages to the company or firm or the concerned person. The Company or firm or the person will also be debarred for further participation in the concerned unit. 11. DOCUMENTS ESTABLISHING GOODS CONFORMITY TO BID DOCUMENTS: 11.1 Pursuant to Clause 7, the Bidder shall furnish, as part of his bid, documents establishing the conformity of his bid to the Bid Documents of all goods and services which he proposes to supply under the contract.



11.2 The documentary evidence of the goods and services conformity to the Bid Documents may be in the form of literature, drawings, data etc 11.3 For purpose of compliance to be furnished pursuant to clause 11.2 above, the

Bidder shall note that the standards for workmanship, material and equipment and

reference to brand names or catalogue number, designated by the Purchaser are

intended to be descriptive only and not restrictive. 12 BID SECURITY: 12.1 (i) Pursuant to Clause 7, the Bidder shall furnish, as part of his bid, a bid security

for an amount given in NIT. The bidders (Small Scale Units) who are registered with

National Small Scale Industries Corporation under SINGLE POINT REGISTRATION

SCHEME are exempted from payment of bid security up to the amount equal to their

monetary limit or 50 Lacs which ever is lower. In case of bidders having monetary limit as

“NO LIMIT” or “WITHOUT LIMIT” or exceeding Rs.50 Lacs, the exemption will be limited to

Rs. 50,00,000/-(Rs. Fifty Lacs) only as per existing policy of BSNL. A proof regarding

current registration with NSIC for the Tendered items will have to be attached along with

the bid. (ii) If a vendor registered with NSIC under single point registration scheme claiming

concessional benefit is awarded work by BSNL and subsequently fails to obey any of the

contractual obligations, he will be debarred from any further work/contract by BSNL for

one year from the date of issue of such order.

12.2 The bid security is required to protect the purchaser against the risk of bidders

conduct, which would warrant the security’s forfeiture, pursuant to Para 12.7. 12.3 The bid security shall be paid by Demand Draft from Nationalized/ Scheduled

Bank payable in the name of “Accounts Officer (Cash), BSNL, NASHIK” payable at

NASHIK or can be paid in cash at Cash Counter, Sanchar Parisar Canada Corner NASHIK

OR in the form of a Bank Guarantee issued by a Nationalized/ scheduled Bank in favour

of the Purchaser, VALID FOR A PERIOD OF 240 DAYS. The Bank Guarantee shall be

furnished in the pro forma at Section IX.

12.4 A bid not secured in accordance with Para 12.1 & 12.3 shall be rejected by the

purchaser as non-responsive (summary rejection clause) . 12.5 The bid security of the unsuccessful bidder will be discharged/returned as promptly

as possible as but not later than 30 days after the expiry of the period of bid validity

prescribed by the purchaser, Pursuant to clause 13. 12.6 The successful bidder’s bid security will be discharged upon the bidder’s acceptance

of the advance purchase order satisfactorily pursuant to clause 27 and furnishing the

performance security.

12.7 The bid security may be forfeited: a) If the bidder withdraws or amends its bid or impairs or derogates from the bid in

any respect during the period of bid validity specified by the bidder in the bid form or extended subsequently; or b) If the bidder does not accept the LOI/ AWO and/ or does not submit PBG.

& sign the contract/agreement in accordance with clause 29.



Note: - The bidder shall mean individual company/ firm or the front bidder and its

technology/consortium partner, as applicable.

13. PERIOD OF VALIDITY OF BIDS: 13.1 Bid shall remain valid for 210 days after the date of bid opening prescribed by the

Purchaser, pursuant to clause 19.1. A BID VALID FOR A SHORTER PERIOD SHALL BE

REJECTED BY THE PURCHASER AS NON-RESPONSIVE.

13.2 In exceptional circumstances, the Purchaser may request the Bidder’s consent for

an extension to the period of bid validity. The request and the responses thereto shall be

made in writing. The bid security provided under Clause 12 shall also be suitably

extended. A Bidder may refuse the request without forfeiting his bid security. A Bidder

granting the request will not be permitted to modify his bid. 14. FORMAT AND SIGNING OF BID: 14.1 The original copy of the Bid shall be typed or printed, numbered consecutively and shall be signed by the Bidder or a person or persons duly authorized to bind the Bidder to the contract. The letter of authorization shall be indicated by written power-of-attorney accompanying the bid. All pages of the original bid, except for un-amended printed literature shall be signed by the person or persons signing the bid. The bids submitted shall be sealed properly. 14.2 The bid shall contain no interlineations, erasures or overwriting except as

necessary to correct errors made by the Bidder in which case such corrections shall be

signed by the person or persons signing the bid. 14.2 (i) The Power of Attorney should be submitted and executed on the non-judicial stamp paper of appropriate value as prevailing in the respective states (s) and the same be attested by a Notary public OR registered before Sub-Registrar

of the states(s) concerned. (ii) The power of Attorney be executed by a person who has been authorized by the

Board of Directors of the bidder in this regard, on behalf of the

Company/Institution/Body corporate. (iii) In case of the bidder being a firm, the said Power of Attorney should be executed by all the partner(s) in favour of the said Attorney.



D. SUBMISSION OF BIDS.

15. SEALING AND MARKING OF BIDS: 15.1 Bid for tender should be submitted in three envelopes placed inside a main cover.

These envelopes should contain the following.

Envelope Marked on the cover Contents of envelope Bid Security & cost Bid Security as per Clause-12 & First of tender form cost of tender form as per NIT. Second Qualifying bid Containing documents as per clause 10. Third Financial bid Rates duly quoted by the tenderer in prescribed format

On all these envelops the name of the firm (at bottom left hand corner) and whether "Bid Security" OR "Qualifying" OR "FINANCIAL” bid must be clearly mentioned and should be properly sealed (with sealing wax/pvc tape). These envelopes are to be placed inside an outer envelope and properly sealed (with sealing wax/pvc tape). The tenders which are not submitted in the above mentioned manner shall be liable to be summarily rejected. Decision of GMT NASHIK will be final in this regard. 15.2 All envelopes (3 inner & one outer) must bear the following; “Tender No: NST/MKTG/Printing and mounting of flex /17-18/04 Dated 30-

05-2017 NOT TO BE OPENED BEFORE (DUE DATE)” The tenderer will be bound by all terms, conditions & specifications detailed’ in tender document 15.3 Any tender with conditions other than those specified in the tender document is

liable to be summarily rejected .No modification by the contractor in any of the conditions

will be permitted after the tender is opened. 16. SUBMISSION OF BIDS: 16.1 Tenders shall delivered in person. The responsibility for ensuring that tenders are delivered in time would vest with the Bidder. In case Bid is received beyond the scheduled date and time, it will be treated LATE and will be returned to the Bidder unopened. 16.2 Bids should be dropped in tender box kept in the chamber of AGM ( Sales &

Marketing) 1st

Floor Sanchar Bhavan,% GMT, NASHIK, on or before 15.00 hours of

due date. The Purchaser shall not be responsible if the bids are delivered elsewhere. 16.3 If the inner and outer envelopes are not sealed and marked as required by para 15.1 and 15.2 The Purchaser shall not accept the bid. In case the inner envelope is not sealed and marked as required by para 15.1 and 15.2, the bid shall be rejected. 16.4 In no case more than one bid should be put inside a cover. In such case all the bids shall be treated as cancelled. Bids must be received by the Purchaser at the address specified under para 16.2 not later than 15.00 hrs. on due date of opening. 16.5 The Purchaser may, at its discretion, extend this deadline for the submission of

bids by amending the Bid Documents in accordance with Clause 6 in which case all

rights and obligations of the Purchaser and Bidders previously subject to the deadline will

hereafter be subject to the deadline as extended.



17. BELATED RECEIPT OF BIDS: 17.1 Any bid received by the purchaser after the deadline for submission of bids

prescribed by the purchaser pursuant to clause 16, shall be rejected and returned

unopened to the bidder. 18. MODIFICATION AND WITHDRAWAL OF BIDS : 18.1 The bidder may modify or withdraw his bid after submission provided that the written notice of the modification or withdrawal is received by the purchaser prior to the deadline prescribed for the submission of the bids. 18.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched as required in the case of bid submission in accordance with the

provision of clause 15. A withdrawal notice may also be sent by FAX but followed by an original signed confirmation copy, post marked not later than the deadline for submission of bids. 18.3 Subject to clause 20, no bid shall be modified subsequent to the deadline for

submission of bids. E. BID OPENING AND EVALUATION 19 OPENING OF BIDS BY PURCHASER : 19.1 The Purchaser shall open bids in the presence of Bidders or his authorized representatives who choose to attend on due date. The Bidder’s representatives, who are present; shall sign an attendance register and should not use any electronic equipment in the hall. Authority letter to this effect shall be submitted by the Bidder before they are allowed to participate in bid opening. (AS PER FORMAT AS IN SECTION X ) 19.2 Only ONE representative per Bidder shall be authorized and permitted to attend the bid opening. 19.3 The Bidder’s name, Bid prices, modifications, bid withdrawals and such other details as the Purchaser, at its discretion, may consider appropriate; will be announced at the opening. 19.4 If the date of opening of the bid happens to be an incidental holiday, the Bid will

be accepted and opened on the next working day. 20. CLARIFICATION OF BIDS: To assist in the examination, evaluation and comparison of bids, the Purchaser may, at

its discretion ask the Bidder for the clarification of its bid. The request for clarification

and the response shall be in writing. However, no post bid clarification at the initiative of

the Bidder; shall be entertained. 21. PRELIMINARY EVALUATION: 21.1 Purchaser shall evaluate the bids to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed and whether the bids are generally in order. 21.2 Arithmetical errors shall be rectified on the following basis. If there is a discrepancy between the unit price and total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected by the Purchaser. If there is a discrepancy between words and figures, the amount in words shall prevail. If the Supplier does not accept the correction of the errors, his bid shall be rejected. 21.3 Prior to the detailed evaluation, pursuant to clause 22, the Purchaser will

determine the substantial responsiveness of each bid to the Bid documents.



For purpose of these clauses, a substantially responsive bid is one which conforms, to all

the terms and conditions of the Bid Documents without material deviations. The

Purchaser’s determination of bid’s responsiveness shall be based on the contents of the

bid itself without recourse to extrinsic evidence. 21.4 A bid, determined as substantially non-responsive will be rejected by the Purchaser and shall not subsequent to the bid opening be made responsive by the Bidder by correction of the non-conformity. 21.5 The Purchaser may waive any minor infirmity or non-conformity or irregularity in

a bid, which does not constitute a material deviation, provided such waival, does not

prejudice or affect the relative ranking of any Bidder. 22. EVALUATION AND COMPARISON OF SUBSTANTIALLY RESPONSIVE BIDS: 22.1 The Purchaser shall evaluate in detail and compare the bids previously determined to

be substantially responsive pursuant to Clause 21.

22.2 The evaluation and comparison of responsive bids shall be done on the price of

the goods offered inclusive of Levies & Taxes, i.e., Sales Tax & Excise duty, packing,

forwarding ,freight and insurance etc as indicated in the Price schedule in financial Bid

Document but exclusive of Octroi & Entry tax which will be paid extra as per actual ,

wherever applicable 23. CONTACTING THE PURCHASER: 23.1 Subject to Clause 20, no Bidder shall try to influence the Purchaser on any matter relating to its bid, from time of the bid opening till the time the contract is awarded. 23.2 Any effort by a Bidder to modify his bid or influence the Purchaser in the

Purchaser’s bid evaluation, bid comparison or contract award decisions shall result in the

rejection of the bid. 24. AWARD OF CONTRACT: 24.1 The Purchaser shall consider placement of orders for commercial supplies only on eligible Bidder whose offers have been found technically, commercially and financially acceptable and whose goods have been type approved/validated by the purchaser. The Purchaser reserves the right to counter offer price(s) against price(s) quoted by any bidder. 24.2 The procurement against tender is for One YEAR requirement and the terms and conditions of this tender shall be operative for a period of One year from date of issue of

first Purchase order. 24.3 The period of validity of tender can be extended further for the period of one year

on the same terms & condition of the tender. 25. PURCHASER’S RIGHT TO VARY QUANTITIES. (a) BSNL will have the right to increase or decrease up to 25% of quantity of goods & services specified in the Schedule of requirements without any change in the unit price or other terms & conditions at the time of award of contract. (b) In exceptional situation where the requirement is of an emergent nature and

it is necessary to ensure continued supplies from the existing venders the purchaser

reserves the right to place repeat order up to 50% of the quantities of goods and services

contained in the running tender/contract within a period of 12 months from the earliest

date of acceptance of APO at the same rate or a rate negotiated (downwardly) with the

existing venders considering the reasonability of rates based on prevailing market

conditions and the impact of reduction in duties and taxes etc.



26. PURCHASER’S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL

BIDS.

The Purchaser reserves the right to accept or reject any bid, and to annul the bidding

process and reject all bids, at any time prior to award of contract without assigning any

reason whatsoever and without thereby incurring any liability to the affected Bidder or

Bidders on the grounds for the Purchaser’s action. 27. PLACEMENT OF ORDER ON COUNTER OFFER 27.1 The Purchaser is not bound to award Contract at the lowest price received in the Tender and reserves the right to decide on fair and reasonable price of the product tendered and counter offer the same to the successful Bidders. 27.2 All other terms and conditions of the Tender shall remain operative even if a counter offer rate is offered to the Bidder. 27.3 In case of counter offer rate, the Purchaser shall be entitled to distribute quantity on the eligible Bidders approximately in inverse proportion to their original quoted rates excepting the case of the lowest Bidder. 27.4 The Purchaser, however, reserves the right to depart from the guidelines for

distribution of the tendered quantities of goods/items amongst successful Bidders

depending upon the urgency and other factors prevailing at the time of deciding the

tender. 28. ISSUE OF ADVANCE PURCHASE ORDER /DETAILED PURCHASE ORDER: 28.1 The issue of an Advance Purchase Order shall constitute the intention of the Purchaser to enter into the contract with the Bidder. The period of contract shall be for 1 YEAR from the date of issue of APO and Purchase orders will be issued over the contract period for the requirements of the Purchaser. 28.2 The Purchaser reserves the right of staggering the quantity as per requirement throughout the contract period. 28.3 The Bidder shall within 14 days of issue of the Advance Purchase Order, give his acceptance along with performance security in conformity with section VIII provided with the bid documents. If the bidder fails to submit necessary Performance Security within prescribed period in APO, APO automatically stands cancelled. 28.4 Purchaser shall issue/place detailed purchase order on the bidder after receipt of unconditional acceptance along-with performance security ( 5 % of tender cost) in the form of bank guarantee for the amount and period as specified in APO.OR paid in cash at

cash counter, Sanchar Parisar Canada Corner Nashik-422002. 28.5 Bidder shall acknowledge the receipt of detailed PO within 5 days as per proforma

given in Section XII. 29. SIGNING OF CONTRACT: The successful Tenderer after depositing security deposit shall be required to execute an Agreement on a non-judicial stamp paper of Rs. 100/- at his own cost and in the prescribed Performa as per Section- XIII hereto. In the event of failure of the tenderer to sign the Agreement within 30 days of being called upon to do so after the acceptance of the tender, or in the event of his failure to start the work in stipulated time, the amount of Earnest Money and/or initial Security deposit shall stand forfeited to the BSNL and the acceptance of the tender shall be considered as revoked. 29.1 The issue of LOI/APO/WO shall constitute the award of contract on the bidder.



. 29.2 Upon the successful bidder furnishing performance security pursuant to clause 27,

the Purchaser shall discharge the bid security in pursuant to clause 12, except in case of

L-1 bidder, whose EMBG/ EMD shall be released only after finalization of ordering of

complete tendered quantity … 30. ANNULMENT OF AWARD : Failure of the successful Bidder to comply with the requirement of Clause 29 shall

constitute sufficient ground for the annulment of the award and for-feiture of the bid

security in which event the Purchaser may make the award to any other Bidder at the

discretion of the Purchaser or call for new bids.

31. While all the conditions specified in the Bid Documents are critical and are to be complied Special attention of Bidder is invited to the following clauses of the bid document, non -compliance of any one of which shall result in out-right rejection of the bid. (i) Clause 15.1 of Section IV-The bids will be recorded unopened, if covers are not properly sealed with pvc/wax. (ii) Clauses 12.1,12.3 & 13.1 Section IV-the bids will be rejected at opening stage if bid security is not submitted as per Clauses 12.1 & 12.3 & bid validity is less than the period prescribed in Clause 13.1 mentioned above. (iii) Clause 2 & 10 Section IV-if the eligibility condition as per clause 2, Section IV is not met and/or documents prescribed to establish the eligibility as per Clause 10 Section IV are not enclosed, the bids will be rejected without further evaluation. (iv) Price Schedule-Prices is not filled in as prescribed in price schedule. (v) In case of Tie in L-1 bidders, the bidder having more experience during the period of last three years will be considered as L-1 bidder. 32 ACTION BY PURCHASER AGAINST BIDDER(S)/VENDOR(S) IN CASE OF DEFAULT. In case of default by Bidder(s)/ Vendor(s) such as a) Does not supply/perform the equipment/work in time; b) Equipment/works does not perform satisfactory in the field in accordance with the specifications; c) Or any other default whose complete list is enclosed in Appendix-1. Purchaser will take action as specified in Appendix-1 of this section.



Appendix-1 to Section-IV.

S. Defaults of the bidder / vendor. Action to be taken

No.

A B C

1(a) Submitting fake / forged i) Rejection of tender bid of respective Vendor.

ii) Banning of business for 3 years which implies

a) Bank Instruments with the bid to barring further dealing with the vendor for

meet terms & condition of tender in procurement of Goods/works & Services including

respect of tender fee and/ or EMD; participation in future tenders invited by BSNL for 3

years from date of issue of banning order.

iii) Termination/ Short Closure of PO/WO, if issued.

b) Certificate for claiming exemption in

This implies non-acceptance of further supplies / work

respect of tender fee and/ or EMD;

& services except to make the already received material

work/ complete work in hand.

and detection of default at any stage

from receipt of bids till award of

APO/LOI/ issue of PO/WO.

Note 1:- However, in this case the performance guarantee if alright will not be forfeited.

Note 2:- Payment for already received supplies/ completed work shall be made as per terms &

conditions of PO/ WO.

1(b) Submitting fake / forged documents

towards meeting eligibility criteria such

as experience capability, supply/perform

proof, registration with Sales Tax,

Income Tax departments etc and as

supporting documents towards other

terms & conditions with the bid to meet

terms & condition of tender :

(i) If detection of default is prior to i) Rejection of Bid &

award of APO/LOI ii) Forfeiture of EMD.

(ii) If detection of default after issue of i) Cancellation of APO/LOI,

APO/LOI but before receipt of PG/ SD ii) Rejection of Bid &

(DD, BG etc.) iii) Forfeiture of EMD.

(iii) If detection of default after receipt i) Cancellation of APO/LOI

of PG/ SD (DD, BG etc.). ii) Rejection of Bid &

iii) Forfeiture of PG/ SD.

However on realization of PG/ SD amount, EMD, if not

already released shall be returned.

(iv) If detection of default after issue of i) Termination/ Short Closure of PO/WO and

PO/ WO Cancellation of APO/LOI

ii) Rejection of Bid &

iii) Forfeiture of PG/ SD.

However on realization of PG/ SD amount, EMD, if not

released shall be returned.

Note 3:- However, settle bills for the material received/work performed in correct quantity and

quality if pending items do not affect working or use of supplied/worked items.

Note 4:- No further supplies/works are to be accepted except that required to make the already

supplied/performed items work.



S. Defaults of the bidder / vendor. Action to be taken No.

A B C

2 If vendor or his representative uses

violent/ coercive means viz. Physical /

Verbal means to threatens BSNL

Executive / employees and/ or obstruct

him from functioning in discharge of his duties & responsibilities for the

following : Banning of business for 3 years which implies Barring further dealing with the vendor for procurement of a) Obstructing functioning of tender Goods/works & Services including participation in opening executives of BSNL in receipt/ future tenders invited by BSNL for 3 years from date of opening of tender bids from prospective issue of banning order.

Bidders, suppliers/ Contractors.

b) Obstructing/ Threatening other

prospective bidders i.e. suppliers/

Contractors from entering the tender

venue and/ or submitting their tender

bid freely.

3 Non-receipt of acceptance of APO/LOI/ Forfeiture of EMD.

AWO and SD/ PG by L-1 bidder within

time period specified in APO/LOI/

AWO.

4.1 Failure to supply/perform and/ or i) Termination of PO/ WO.

Commission the equipment and /or ii) Under take purchase/ work at the risk & cost of execution of the work at all even in defaulting vendor.

extended delivery schedules, if granted iii) Recover the excess charges if incurred from the against PO/ WO. PG/ SD and outstanding bills of the defaulting Vendor. 4.2 Failure to supply/perform and/ or i) Short Closure of PO/ WO to the quantity already Commission the equipment and /or received by and/ or commissioned in BSNL and/ or in execution of the Work in full even in pipeline provided the same is usable and/or the extended delivery schedules, if granted Vendor promises to make it usable.

against PO/ WO. ii) Under take purchase/ work for balance quantity at the risk & cost of defaulting vendor.

iii) Recover the excess charges if incurred from the PG/ SD and outstanding bills of the defaulting Vendor.

5.1 The supplied equipment does not i) If the material is not at all acceptable, then return perform satisfactory in the field in the non-acceptable material (or its part) & recover its accordance with the specifications cost, if paid, from the o/s bills/ PG/ SD.

mentioned in the PO/ WO/Contract. OR

ii) If the material is inducted in network & it is not possible to return it and/ or material is acceptable with degraded performance, the purchaser may determine the price for degraded equipment (Financial penalty = Price – price determined for degraded equipment) himself and/ or through a committee.

Undertake recovery of financial penalty from

outstanding dues of vendor including PG/ SD.



S. Defaults of the bidder / vendor. Action to be taken

No.

A B C

5.2 Major quality problems (as established i) If the material is not at all acceptable, then return

by a joint team / committee of User the non-acceptable material (or its part) & recover its

unit(s) and QA Circle) / performance cost, if paid, from the o/s bills/ PG/ SD;

problems and non-rectification of OR

defects (based on reports of field units ii) If the material is inducted in network & it is not

and QA circle). possible to return it and/ or material is acceptable with

degraded performance, the purchaser may determine

the price for degraded equipment (Financial penalty =

Price – price determined for degraded equipment)

himself and/ or through a committee.

Undertake recovery of financial penalty from

outstanding dues of vendor including PG/ SD;

and

iii) Withdrawal of TSEC/ IA issued by QA Circle.

6 Submission of claims to BSNL against a i) Recovery of over payment from the outstanding

Contract dues of Vendor including EMD/ PG & SD etc. and by

invoking ‘Set off’ clause 21 of Section 5 Part A or by

(a) for amount already paid by BSNL .

any other legal tenable manner.

(b) for Quantity in excess of that ii) Banning of Business for 3 years from date of issue

supplied by Vendor to BSNL. of banning order or till the date of recovery of over

payment in full, whichever is later.

c) for unit rate and/ or amount higher

than that approved by BSNL for that

purchase.

Note 5:- The claims may be submitted with or without collusion of BSNL Executive/ employees.

Note 6:- This penalty will be imposed irrespective of the fact that payment is disbursed by BSNL

or not.

7 Network Security/ Safety/ Privacy:- If i) Termination of PO/ WO.

the vendor tampers with the hardware, ii) Banning of business for 3 years which implies

software/ firmware or in any other way barring further dealing with the vendor for

That procurement of Goods/works & Services including

a) Adversely affects the normal working participation in future tenders invited by BSNL for 3

of BSNL equipment(s) and/ or any years from date of issue of banning order.

other TSP through BSNL. iii) Recovery of any loss incurred on this account from

the Vendor from its PG/ SD/ O/s bills etc.

b) Disrupts/ Sabotages functioning of iv) Legal action will be initiated by BSNL against the

the BSNL network equipments such Vendor if required.

as exchanges, BTS, BSC/ MSC,

Control equipment including IN etc.,

transmission equipments but not

limited to these elements and/ or

any other TSP through BSNL.

c) tampers with the billing related data/

invoicing/ account of the Customer/

User(s) of BSNL and/ or any other

TSP(s).

d) hacks the account of BSNL Customer

for unauthorized use i.e. to threaten

others/ spread improper news etc.

e) undertakes any action that affects/

endangers the security of India.



Defaults of the bidder /

S. vendor. Action to be taken

No.

A B C 8 If the vendor is declared bankrupt or i) Termination/ Short Closure of the PO/ WO. insolvent or its financial position has ii) Settle bills for the quantity received in correct become unsound and in case of a limited quantity and quality if pending items do not affect company, if it is wound up or it is working or use of supplied items. liquidated. iii) No further supplies are to be accepted except that required to make the already supplied items work. iv) In case of turnkey projects, If the material is commissioned and is usable without any degradation of performance, then settle bills for the acceptable equipment/ material (or its part). v) In case of turnkey projects, if the material is inducted in network & it is not possible to return it and/ or material is acceptable with degraded performance, the purchaser may determine the price for degraded equipment (Financial penalty = Price – price determined for degraded equipment) himself and/ or through a committee. Undertake recovery of

financial penalty from outstanding dues of vendor

including PG/ SD.

9 In the event of the vendor, its proprietor, i) Termination/ Short Closure of the PO/ WO. Director(s), partner(s) is / are convicted ii) Settle bills for the material received in correct by a Court of Law following prosecution quantity and quality if pending items do not affect for offences involving moral turpitude in working or use of supplied items. relation to the business dealings. iii) No further supplies are to be accepted except that required to make the already supplied items work. iv) In case of turnkey projects, If the material is commissioned and is usable without any degradation of performance, then settle bills for the acceptable equipment/ material (or its part). v) In case of turnkey projects, If the material is inducted in network & it is not possible to return it and/ or material is acceptable with degraded performance, the purchaser may determine the price for degraded equipment (Financial penalty = Price – price determined for degraded equipment) himself and/ or through a committee. Undertake recovery of financial penalty from

outstanding dues of vendor including PG/ SD.



Sr. No. Defaults of the bidder /vendor Action to be taken

A B C

10

If the vendor does not return/ refuses to return BSNL’s dues:

i) Take action to appoint Arbitrator to adjudicate the dispute.

a) inspite of order of Arbitrator i) Termination of contract, if any. ii) Banning of business for 3 years which implies barring further dealing with the vendor for procurement of Goods/works & Services including participation in future tenders invited by BSNL from date of issue of banning order or till the date by which vendor clears the BSNL’s dues, whichever is later. iii) Take legal recourse i.e. filing recovery suite in appropriate court.

b) inspite of Court Orders.

i) Termination of contract, if any. ii)Banning of business for 3 years which implies barring further dealing with the vendor for procurement of Goods/works & Services including participation in future tenders invited by BSNL from date of issue of banning order or till the date by which vendor clears the BSNL’s dues, whichever is later.

11

If the Central Bureau of Investigation/ Independent External Monitor (IEM) / Income Tax/ Sales Tax/ Excise / Custom Departments recommends such a course

Take Action as per the directions of CBI or concerned department.

12

The following cases may also be considered for Banning of business:

i) Banning of business for 3 years which implies Barring further dealing with the vendor for procurement of Goods/works & Services including participation in future tenders invited by BSNL for 3 years from date of issue of banning order.

(a) If there is strong justification for believing that the proprietor, manager,

MD, Director, partner, employee or representative of the vendor/ supplier has

been guilty of malpractices such as bribery, corruption, fraud, substitution of tenders, interpolation, misrepresentation with respect to the contract in question.

(b) If the vendor/ supplier fails to execute a contract or fails to execute it satisfactorily beyond the provisions of Para 4.1 & 4.2.

(C) If the vendor/ supplier fails to submit required documents/ information, where required.

d)Any other ground which in the opinion of BSNL is just and proper to order for banning of business dealing with a vendor/ supplier.

Note7:- The above penalties will be imposed provided it does not clash with the provision of the respective tender.

Note8:- In case of clash between these guidelines & provision of invited tender, the provision in the respective tender shall prevail over these guidelines.

Note9:- Banning of Business dealing order shall not have any effect on the existing/ ongoing works/ AMC / CAMC which will continue along with settlement of Bills.

End of Appendix-1 to Section 4 Part A.



SECTION V

GENERAL (COMMERCIAL) CONDITIONS OF CONTRACT. 1. APPLICATION: The General conditions shall apply in contracts made by the Purchaser for the procurement of material. 2. STANDARDS: The material supplied under this contract shall conform to the standards prescribed in

the Technical Specifications. 3. DELETED 4. SUBCONTACTS: The Contractor shall not assign sub contract or subject the whole or any part of the work

covered by the contract, under any circumstances. 5. PERFORMANCE SECURITY: 5.1 The supplier shall furnish performance security to the purchaser for an amount of 5 % of contract value within 14 days of supplier’s receipt of the Advance Purchase Order. However GMTD Nasik reserves the right to consider the request further one week keep in view the work requirement. 5.2 The proceeds of the performance security shall be payable to the purchaser as compensation for any loss resulting from the supplier’s failure to complete its obligations under the Contract. The performance Security shall be in the form of bank guarantee issued by a Nationalized Bank and in the format provided in the Bid Document, Section VIII on non judicial stamp paper of Rs. 100/-OR can be paid in cash at cash counter, Sanchar Parisar Canada Corner, NASHIK-422002. The purchaser will discharge the performance Security Bond after completion of the Supplier’s performance obligations including Warranty obligations under the

Contract. 6. DELIVERY AND DOCUMENTS: 6.1 Delivery of the Material/service shall be made by the Supplier in accordance with the terms specified by the Purchaser in its Schedule of Requirements & Special Conditions of Contract and the material shall remain at the risk of the Supplier until

delivery has been completed. The delivery of the material/service shall be to the ultimate consignee as given in the purchase order. The delivery of the material/service shall commence immediately on placement of purchase order on vendor and be completed within time specified in the detailed Purchase Order. 6.3 The Purchaser reserves the right to regulate the supplies/services within the

Delivery period. He can demand the maximum rate of supplies as quoted in the tender

offer by the firm or specify a lower rate of supply as and when required by issuing

amendment to the contract.



7. Incidental Services (Wherever Required) 1.1 The supplier may be required to provide any or all of the following: i) Reprinting of flex, cost of which shall be borne by the vendor. ii) Proof of quality of material shall be submitted by the vendor as & when asked for. 1.2 Financial obligations, if any, of the above services shall be clearly indicated in the offer, failing which it shall be construed that the supplier(s) at its own cost shall

provide these services. 8. D E L E T E D 9. D E L E T E D 10. WARRANTY 10.1 The contractor shall warrant, that services to be supplied shall be new and free from all defects and faults in material, workmanship and manufacture and shall be of the highest grade and consistent with the established and generally accepted standards for materials of the type ordered. 10.2 If it becomes necessary for the contractor to replace any defective portion/

portions of the MATERIAL/flex under this clause. If any defect is not remedied with in a

reasonable time, the purchaser may proceed to do the work at the contractor’s risk and

expenses, but with out prejudice to any other rights, which the purchase may have

against the contractor in respect of such defect.

10.3 Replacement under warranty clause shall be made by the contractor free of all

charges at site including freight, insurance and other incidental charges. 11. PAYMENT TERMS 11.1 Payment of the price shall be made after completion of work as per work order issued . For claiming this payment the following documents are to be submitted to the paying authority. (i) Invoice (ii) Delivery Challan. 11.2 Form-C and also a certificate stating that the tendered item(stores) are meant for

the use of BSNL shall be provided by the purchaser on the request of the bidder as and

when asked for. 13 CHANGES IN PURCHASE ORDERS: 13.1 The Purchaser may, at any time, by a written order given to the Supplier, make changes within the general scope of the contract in any one or more of the following. (a) Drawings, designs or specifications, where Goods to be furnished under the Contract are to be specifically manufactured for the Purchaser; (b) The method of transportation or packing; (c) The place of delivery; or (d) The services to be provided by the Supplier.



14. SUB CONTRACTS The Supplier is not allowed to appoint the subcontracts for the works awarded.

15. DELAYS IN THE SUPPLIER'S PERFORMANCE 15.1 Delivery of the material and performance of services shall be made by the Supplier

in accordance with the time schedule specified by the Purchaser in its Purchase Order. In

case the supply is not completed in the stipulated delivery period, as indicated in the

Purchase Order, Purchaser reserves the right either to short close/cancel this purchase

order and/or recover liquidated damage charges. The cancellation/short closing of the

order shall be at the risk and responsibility of the Supplier and Purchaser reserves the

right to purchase balance unsupplied item at the risk and cost of the defaulting vendors.

15.2 Delay by the Supplier in the Performance of its delivery obligations shall render the Supplier liable to any or all of the following sanctions: forfeiture of its performance security, imposition of liquidated damages and/or termination of the contract for default. 15.3 If at any time during performance of the Contract, the Supplier or contractor(s) encounters conditions impending timely delivery of the goods and performance of service, the supplier shall promptly notify the purchaser in writing the fact of the delay, its likely duration and its cause(s). The vendor has to submit their request for extension along with the required additional BG @ 5% of the remaining qty yet to be supplied ,the purchaser shall evaluate the situation and may at its discretion extend the period for performance of the contract (by not more than 20 weeks). The decision regarding extension shall be communicated within two weeks of the receipt of request. 15.4. If the supplies are not completed in the extended delivery period, the purchase

order shall be short closed and both the performance securities shall be forfeited. 16 LIQUIDATED DAMAGE : 16.1 The date of work done stipulated in the acceptance of tender should be deemed to be the essence of the contract and work must be completed not later than the dates specified therein. Extension will not be given except in exceptional circumstances. The extension of delivery period against the purchase order, if any, should be granted subject to the condition that BSNL shall have the absolute right to revise the price and also to levy penalty for delayed supplies. Should, however, deliveries be made after expiry of the contract delivery period, without prior concurrence of the Purchaser, and be accepted by

the consignee, such deliveries will not deprive the Purchaser of his right to recover liquidated damages under clause 16.2 below. 16.2 Should the tenderer fails to deliver the stores or any consignment thereof within

the period prescribed for delivery, the purchaser shall be entitled to recover 0.5% of the

value of the delayed supply for each week of delay or part thereof for a period upto 10

weeks.



17. FORCE MAJEURE 17.1 If at any time, during the continuance of this contract, the performance in whole or

in part by either party of any obligation under this contract shall be prevented or delayed

by reason of any war, hostility, acts of the public enemy, civil commotion, sabotage, fires,

floods, explosions, epidemics, quarantine restrictions. strikes, lockouts or act of God

(Hereinafter referred to as events) provided notice of happenings, of any such eventuality

is given by either party to the other within 21 days from the date of occurrence thereof,

neither party shall by reason of such event be entitled to terminate this contract nor shall

either party have any such claim for damages against the other in respect of such non-

performance or delay in performance, and deliveries under the contract shall be resumed

as soon as practicable after such event may come to an end or cease to exist, and the

decision of the Purchaser as to whether the deliveries have been so resumed or not shall

be final and conclusive, provided further that if the performance, in whole or part of any

obligation under this contract is prevented or delayed by reason of any such event for a

period exceeding 60 days either party may, at his option terminate the contract. 17.2 Provided also that if the contract is terminated under this clause, the Purchaser

shall be at liberty to take over from the contractor at a price to be fixed by the Purchaser,

which shall be final, all unused, undamaged and acceptable materials, bought out

components and goods/items in the course of manufacture in possession of the

contractor at the time of such termination of such portions thereof as the Purchaser may

deem fit excepting such materials, bought out components and goods/items as the

contractor may with the concurrence of the Purchaser elect to retain. 18. TERMINATION FOR DEFAULT: 18.1 The Purchaser may, without prejudice to any other remedy for breach of contract, by written notice of default, sent to the Supplier, terminate this Contract in whole or in part. a) if the Supplier fails to complete work within the time period (s) specified in the Contract, or any extension thereof granted by the Purchaser pursuant to Clause 15; b) if the Supplier fails to perform any other obligations(s) under the Contract; and c) if the Supplier, in either of the above circumstances, (s) does not remedy his failure

within a period of 30 days (or such longer period as the Purchaser may authorize in

writing) after receipt of the default notice from the Purchaser. 18.2 In the event the Purchaser terminates the contract in whole or in part, pursuant to

para 18.1 the Purchaser may procure, upon such terms and in such manner as it deems

appropriate, purchase goods similar to those undelivered and the Supplier shall be liable

to the Purchaser for any excess cost for such similar goods. However, the Supplier shall

continue performance of the contract to the extent not terminated. 18.3 Firms registered with NSIC should note that in case they fail to supply the ordered

quantity within the stipulated delivery period or extended period as the case may be, their

Performance will be noted in the performance register in this office and also notified to the

NSIC.



19.TERMINATION FOR INSOLVENCY. The Purchaser may at any time terminate the Contract by giving written notice to the

Supplier, without compensation to the Supplier, if the Supplier becomes bankrupt or

otherwise insolvent as declared by the competent court provided that such termination

will not prejudice or affect any right of action or remedy, which has accrued or will accrue

thereafter to the Purchaser. 20 ARBITRATION: 20.1 In the event of any question, dispute or difference arising under this agreement or in connection there-with (except as to matter the decision of which is specifically provided

under this agreement), the same shall be referred to sole arbitration of the Chief General Manager Telecom, Maharashtra Telecom Circle, or in case his designation is changed or

his office is abolished then in such case to the sole arbitration of the officer for the time being entrusted whether in addition to the functions of the Chief General Manager

Telecom, Maharashtra Telecom Circle, or by whatever designations such officers may be called (hereinafter referred to as the said officer ) and if the Chief General Manager or the

said officer is unable or unwilling to act as such to the sole arbitration or some other person appointed by the Chief General Manager or the said officer. The agreement to

appoint an Arbitrator will be in accordance with the Arbitration and Conciliation Act, 1996.There will be no objection to any such appointment on the ground that the

arbitrator is “BSNL” Servant or that he has to deal with the matter to which the agreement relates or that in the course of his duties as “BSNL” Servant he has expressed

views on all or any of the matter under dispute. The award of the arbitrator shall be final and binding on the parties. In the event of such arbitrator to whom the matter is

originally referred, being transferred or vacating his office or being unable to act for any reasons whatsoever such GMT or the said officer shall appoint another person to act as

arbitrator in accordance with terms of the agreement and the person so appointed shall be entitled to proceed from the stage at which it was left out by this predecessors. 20.2 The arbitrator may from time to time with the consent of parties enlarge the time

for making and publishing the award. Subject to aforesaid Indian Arbitration and

Conciliation Act, 1996 and the Rules made there under, any modification thereof for the

time being in force shall be deemed to apply to the arbitration proceeding under this

clause. 20.3 The venue of the arbitration proceeding shall be the Office of GMT, BSNL NASHIK

or such other places as the arbitrator may decide. 21 SET OFF. Any sum of money due and payable to the contractor (including security deposit Refundable to him) under this contract may be appropriated by the Purchaser or the Govt. or any other person or persons, contracting through the Govt. of India and set off the same against any claim of the Purchaser or Govt. or such other person or Persons for payment of a sum of money arising out of this contract or under any other contract made by the Contractor with the Purchaser of Govt. or such other person or persons contracting through “BSNL” of India. It is an agreed term of the contract that the sum of money so withheld under this clause by the Purchaser or “BSNL” will be kept withheld as such by the Purchaser or “BSNL” till his claim arising out of the same contract or any other contract is either mutually settled or determined by the competent court and that the Contractor shall have no claim for interest or damages whatsoever on this account or on any other ground in respect of any sum of money withheld under this clause any duly notified as such to the Contractor.



22 LEGAL JURISDICTION It is also a condition of this contract that the Court which has territorial jurisdiction upon

the place from which the acceptance of tender is issued shall have absolute jurisdiction

for adjudicating any difference or disputes arising out of this contract. In this case,

jurisdiction territory will be NASHIK. 23. INTEREST ON DEFERRED PAYMENT. No interest on any deferred claim arising out of this contract shall be payable in any Case

whatsoever. 24. FALL CLAUSE 24.1 The prices once fixed will remain valid during the scheduled work period Further, if at any time during the contract. (a) It comes to the notice of purchaser regarding reduction of price for the same or similar equipment / service; and/or (b) The prices received in a new tender for the same or similar equipment/service are less than the prices chargeable under the contract. The purchaser, for the purpose of work period extension, if any, will determine and

intimate the new price, taking into account various related aspects such as quantity,

geographical location etc., and the date of its effect for the balance quantity/service to the

vendor. In case the vendor does not accept the new price to be made applicable during the

extended delivery period and the date of its effect, the purchaser shall have right to

terminate the contract without accepting any further supplies. This termination of the

contract shall be at the risk and responsibility of the supplier and the purchaser reserves

the right to purchase the balance unsupplied quantity/service at the risk and cost of the

defaulting vendor besides considering the forfeiture of his performance security. 24.2 (a) The vendor while applying for extension of time for delivery of equipment/services, if any, shall have to provide an undertaking as “We have not reduced the sale price, and/or offered to sell the same or similar equipment/service to any person/organization including Department of

central/state Government or any central/state PSU at a price lower than the price

chargeable under the contract for scheduled delivery period.” (b) In case undertaking as in Clause 24.2(a) is not applicable, the vendor will give the

details of prices, the name(s) of purchaser, quantity etc. to the purchaser, while applying

extension of delivery period.



SECTION - VI

SCHEDULE OF REQUIREMENT & SPECIFICATIONS 1) The selected Bidder/s will have to carry out the work of Flex, Banners Printing Multicolor digital printing (4 pass printing) of various sizes with logo, text and image of sizes such as 20 (W) x 10 (H) Sq.ft. 40 (W) x 20 (H) Sq.ft,5 (W) x 2 (H) Sq.ft., 6 (w) x 3 (H) Sq.ft. or as per requirement, including material & designing. Mounting of flex on hoardings, modular structure on Walls, frames on compound walls, in rural & urban area of Nashik District i.e. whole Nashik SSA.

2) It will be the duty of the selected bidder/s to complete printing & mounting work and

submit proof ( completion certificate ) to AGM(Sales & Mktg) ,1st floor Sanchar Bhavan,

BSNL, NASHIK,-422002 as per the final purchase order issued by AGM(Sales & Mktg) Nashik. 3) The purchaser (GMT, BSNL, NASHIK) reserves the right to place the purchase order in term of quantum of work as decided by GMT, BSNL, NASHIK, or as mentioned in Annexure – V during the period of contract

The following is the quantitative requirement during the period of one year as per specification. The quantity indicated is approximate may vary by +/- 25 % Specification of items required for printing & Mounting of flex: Flex, Banners Printing Multicolor digital printing (4 pass printing) of various sizes with logo, text and image of sizes such as 20 (W) x 10 (H) Sq.ft. 40 (W) x 20 (H) Sq.ft,5 (W) x 2 (H) Sq.ft., 6 (w) x 3 (H) Sq.ft. or as per requirement, including material & designing. Mounting of flex on hoardings, modular structure on Walls, frames on compound walls, in rural & urban area of Nashik District i.e. whole Nashik SSA. including transportation charges & material. The necessary arrangements for mounting of flex on hoardings, modular structure on walls or compound will be borne by the vendor in the tender quoted rate. Quantity – 9000 Sq. ft. approximately (Nine Thousand sq ft). Any breach in specification and quality of the material given above shall be treated as

breach of the agreement and supplier’s agreement is liable to be terminated. In Addition

the Performance Bank Guarantee shall be forfeited and bills submitted by the supplier

would not be paid. I/ we have read the above instructions and have understood the same.

Signature of the bidder Name and Designation with seal Rates shall be quoted on FIRM PRICE in the Format at Annexure V of Bid

Document(Financial). Suppliers have to make their own arrangement for the RAW

MATERIAL. Purchaser shall not provide any assistance or essentiality certificate in this

regard.



SECTION-VII SPECIAL CONDITIONS OF CONTRACT

GENERAL: 1.The special conditions of the contract shall supplement the 'Instructions to the Bidders'

as contained in Section V & "General Conditions of the Contract' as contained in Section

VI and wherever there is a conflict, the provisions herein shall prevail over those in

Section V and Section VI. 2. Date fixed for opening of bids is, if subsequently, declared as holiday by the BSNL,

revised schedule will be notified. However, in absence of such notification, the bids will be

opened on next working day, time and venue remaining unaltered. BANK GUARANTEE 3. ( i) The Valid bank guarantee in original for bid security or NSIC certificate for claiming

exemption from submission of bank guarantee against bid security as

prescribed in clauses 12.1 & 12.3. Section IV of the Bid Documents so submitted shall be on

prescribed non-judicial stamp paper of Rs. 100/- and should contain full address of the issuing branch of the bank with its Telephone number and FAX number. This cover should be super scribed as “Security BId “FOR TENDER NO.

NST/MKTG/Printing and mounting of flex /17-18/04 Dated 30-05-2017 DUE TO OPEN ON 29-06-2017 AT 16.00 Hrs. (ii) In case where the documents of bid security required to be submitted in separate cover

as given in -3(i) above is not found, the cover containing the Technical offers SHALL NOT

BE OPENED AND THE BID SHALL BE REJECTED AND RETURNED TO THE BIDDER

UNOPENED. CONCESSION: 4. The small scale industries registered with National Small Scale Industries Corporation

(NSIC) under Single Point Registration scheme and desire of claiming concessions

available to such units inclusive of bid security should submit documents in respect of

their monetary limit, financial capability duly certified by NSIC and declaration about

utilization of monetary limit during the year so far. ACCEPTANCE OF MATERIAL/ SERVICES:

5. Supplies/services made in full, as per Purchase Order, of all the packages during delivery period only will be deemed to have been supplied within the scheduled delivery period. 6. DELETED. 7. Any clarification issued by BSNL in response to query raised by prospective bidders shall form an integral part of bid documents and it may amount to amendment of relevant clauses of the bid documents. 8. DELETED. 9. DELETED. 10. Purchaser reserves the right to STAGGER the supply throughout the contract period.



11. DELIVERY PERIOD:- 11.1 The delivery of the services shall commence immediately after placing the Purchase

Order and shall be completed within the period as specified in the PO. The exact delivery

period and monthly delivery schedule shall be intimated to the vendor at the time of

placement of Purchaser Order. The delivery date specified in P.O. is for actual delivery to

the consignee. 11.2 The extension of Delivery Period against the Purchase order, IF ANY, should be

granted subject to the condition that BSNL shall have the absolute right to revise the

price(s) and also to levy penalty for delayed supplies. 11.3 P.O. will be issued by AGM( Sales & Mktg ) Sanchar Bhavan, NASHIK and

payment will be made by Accounts Officer (Cash), O/o GMT, BSNL, NASHIK-422002. 11.4 Any slippage in the staggered delivery schedule shall attract Liquidated Damage

Charge in terms clause 16 of section V. 12 PERFORMANCE SECURITY.

13.1 The bank Guarantee towards PERFORMANCE SECURITY as stipulated at Para 5 of

Section V shall be furnished (in the format indicated at Section IX duly issued by a

nationalized Bank in favor of the Purchaser, on non-judicial stamp paper of Rs. 100/-

only for a period of 18 months. 14. Deleted. 15. PURCHASER’S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR

ALL BIDS. The Purchaser reserves the right to accept or reject any bid, and to annul the bidding

process and reject all the bids at any time prior to award of contract without assigning

any reason whatsoever and without thereby incurring any liability to the affected Bidder

or Bidders on the grounds for the purchaser’s action. 16. Deleted. 17. EVALUATION AND COMPARISON OF SUBSTANTIALLY RESPONSIVE BIDS:

17.1 The tender will be evaluated based on the total quoted price for printing and mounting of flex etc. in the financial bid. 17.2 The lowest bidder will be decided on the total price of all items and not on the individual basis. 17.3 Arithmetical errors shall be rectified on the following basis. If there is a discrepancy

between the unit price and the total price that is obtained by multiplying the unit price

and quantity, the unit price shall prevail and the purchaser shall correct the total price. If

there is a discrepancy between words and figures, the amount in words shall prevail. If

the supplier does not accept the correction of the errors, his bid shall be rejected.



SECTION VIII

BID SECURITY FORM

Whereas contractor (hereinafter called 'the Bidder') has submitted “NST/MKTG/ Printing and mounting of flex /17-18/04 Dated 30-05-2017” by these Presents

that WE …………………..OF………………………………….. having our registered office at…………………. (hereinafter called "the BANK”) are bound unto BSNL(hereinafter called 'the Purchaser") in the sum of Rs…………..for which payment will and truly to be made of the said Purchaser, the Bank binds itself, its successors and assigns by these presents.

THE CONDITIONS of the obligation are:

1.If the Bidder withdraws its bid during the period of bid validity specified by the Bidder on the Bid Form;

OR 2. If the Bidder, having been notified of the acceptance of its bid by the Purchaser during the Period of Bid validity.

(a) Fails or refuses to execute the Contract, if required, or

(b) Fails or refuses to furnish performance security, in accordance with the

Instructions to Bidders.

WE undertake to pay to the Purchaser up to the above amount upon receipt of its

first written demand, without the Purchaser having to substantiate its demand,

provided that in its demand, the ' Purchaser will note that the amount claimed by

it is due to it owing to the occurrence of one or both of the two conditions,

specifying the occurred condition or conditions.

This guarantee will remain in force as specified in clauses 12 and 29.2 of section V of the

Bid Document upto and including Thirty (30) days after the Period of bid validity, and

any-demand in respect thereof should reach the Bank not later than the specified

date/dates.

Signature. of the Bank

Name

Signed in Capacity of

Full Address of Branch

Name Sign &

Address of Witness Tel. No. of Branch

Fax No. of Branch



SECTION - IX

PERFORMANCE SECURITY BOND FORM 1.In consideration of the GMT, BSNL, NASHIK (hereinafter called " BSNL") having agreed

to exempt M/s ______________________ (hereinafter called 'the said Contractor (s)') from the

demand, under the terms and conditions of an agreement/(Purchase Order) No.______________________ Dated____________made Between M/s._______________and BSNL For Rs.___________ for the Supply of_____________________________ (hereinafter called "the said Agreement") of security

deposit for the due fulfillment by the said Contractor (s) of the terms and conditions contained in the said Agreement on production of a bank guarantee for Rs.__________________________ we,(Name of the bank)_ (hereinafter referred to as "the Bank") at the request of M/s._________________________contractor(s) do hereby undertake to pay to the “BSNL” an amount not exceeding Rs.________________ against any loss or damage caused to or suffered or would be caused to or suffered by the

“BSNL” by reason of any breach by the said Contractor(s) of any of the terms or

conditions contained in the said Agreement. 2 We (Name of the bank) ___________________do hereby undertake to pay the amounts due

and payable under this guarantee without any demur, merely on a demand from the

“BSNL” stating that the amount claimed is due by way of loss or damage caused to or

would be caused to or suffered by the “BSNL” by reason of breach by the said contractors)

of any of terms or conditions contained in the said Agreement or by reason of the

contractors) failure to perform the said Agreement. Any such demand made on the bank

shall be conclusive as regards the amount due and payable by the Bank under this

guarantee, where the decision of the “BSNL” in these counts shall be final and binding on

the bank. However, our liability under this guarantee shall be restricted to an amount not

exceeding Rs__________. 3 We undertake to pay to the “BSNL” any money so demanded notwithstanding any

dispute or disputes raised by the contractor(s)/Supplier(s) in any suit or proceeding

pending before any court or tribunal relating thereto our liability under this present being

absolute and unequivocal. The payment so made by us under this bond shall be valid

discharge of our liability for payment thereunder and the contractor(s)/Supplier (s) shall

have no claim against us for marking such payment. 4 We (name of the bank)______________________further agree that the guarantee herein

contained shall remain in full force and effect during the Period that would be taken for

the performance of the said agreement and that it shall continue to be enforceable till all

the dues to the “BSNL” under or by virtue of the said Agreement have been fully paid and

its claims satisfied or discharged or till BSNL certifies that the terms and conditions of the

said Agreement have been fully and properly carried out by the said contractor(s) and

accordingly discharges this guarantee. Unless a demand or claim under this guarantee is made on us writing on or before the expiry of 24 months from the date hereof, we shall be discharged from all liability under this guarantee thereafter. 5 We ( Name of the bank) ________________________further agree with the “BSNL” that the

“BSNL” shall have the fullest liberty without our consent and without affecting in any

manner our obligations hereunder to vary the terms and conditions of the said agreement

or to extend time of performance by the said contractors) from time to time or to postpone

for any time or from time to time any of the powers exercisable by the “BSNL” against the

said contractor (s) and to forbear or enforce any of the terms and conditions relating to



the said agreement and we shall not be relieved from our liability by reason of any such

variation, or extension being granted to the said contractor(s) or for any forbearance, act

or omission on the part of the “BSNL” or any indulgence by the “BSNL” to the said

contractor(s) or by any such matter or thing whatsoever which under the law relating to

sureties would, but for this provision, have effect of so relieving us. 6. This guarantee will not be discharged due to the change in the Constitution of the

Bank or the Contractor(s)/Supplier(s). 7. We (name of the bank)____________ lastly undertake not to revoke this guarantee

during its currency except with the previous consent of the “BSNL” in writing. Dated the_________day of________2017 for_________________________________________ (Indicate the name of the bank)

Signature of Bank Manager

Seal of Bank Manager



SECTION -X

LETTER OF AUTHORISATION FOR ATTENDING BID OPENING

(To reach AGM (S & M) O/o. GMT, NASHIK, before date of bid opening) From: (Name of Bidder) ……….. To: The AGM((Sales & Marketing), O/o GMT BSNL, NASHIK Subject: Authorization for attending bid opening on ________________(date) in the tender

of____________________________________________________. Following person is hereby authorized to attend the bid opening for the tender mentioned above on

behalf of_________________________________________Bidder) Name of Representative Specimen Signature.

Alternate Representative

Name of Representative Specimen Signature.

Signatures of Bidder or Officer authorized to sign the bid Documents on behalf of the Bidder. Note:- 1 Alternate representative will be permitted when regular representative is not able to

attend. 2.Permission for entry to the hall where bids are opened, may be refused in case

authorization as prescribed above is not received.



SECTION-XI

FORMAT FOR ADVANCE PURCHASE ORDER.

BHARAT SANCHAR NIGAM LIMITED O/o GENERAL MANAGER TELECOM, SANCHAR BHAVAN,NASHIK-422002.

APO NO: To, M/s.___________________________ ___________________________ Sub: Placement of Advance Purchase Order for supply of ______________ against T. E. No.

NST/MKTG/ Printing and mounting of flex /17-18/04 Dated 30-05-2017 to be

opened on 29.06.2017. Ref.: Your offer No._______________ dated__________ Dear Sir, On behalf of the BHARAT SANCHAR NIGAM LIMITED, an Advance Purchase Order (APO)

is hereby placed on you for supply/work of the______________ as per standard and

specifications as given in the bid document. The APO is likely to be converted into detailed

Purchase order after your acceptance of APO and furnish of Performance Bank Guarantee

(PBG) for Rs._____________issued by National/Scheduled Bank strictly in accordance with

the format given in the Bid Document. 1.QUANTITAY OF ITEMS:- The work is to be carried out as per the work order in the jurisdiction of Nashik SSA. The

site where printing and mounting of flex is to be done will be decided by BSNL. 2.PRICES:- The rates applicable for each unit for this order shall be firm and composite inclusive of

Sales Tax, Excise Duty and other statutory levies, packing, forwarding, freight and

insurance Firm rates for each package in each configuration 3.TOTAL VALUE OF THE P.O Total value of the Purchase Order shall be Rs.__________________ . 4.PAYMENT TERMS:- All standard terms of BSNL and all terms & conditions as contained in the Bid documents

shall be applicable for the payment. 5. (A) WORK PERIOD: The work will be completed within one year from the date of placement of Advance

Purchase Orders. 6.TECHNICAL SPECIFICATIONS: As given in section VI schedule of requirement.



7.CANCELLATION OF P.O.: BSNL reserves the right to cancel the Purchase Order if agreed delivery schedule is not

adhered to by the supplier. Any loss arising out of such delay in the supply of equipment

shall be on the supplier's account. 8. ACCEPTANCE OF THE APO : You are required to convey your unequivocal /unconditional acceptance of this APO alongwith

PBG within a period of 14 days from the date of issue of this

Advance Purchase Order. In case unconditional acceptance of the APO along with PBG is not received within stipulated period, the APO shall be treated as cancelled and withdrawn without

and further communication from this office. 9.WITHDRAWAL OF THE APO :- In case your acceptance is not received within the prescribed period of 14 days, APO in

question shall be deemed to stand withdrawn automatically without assigning any further

reason. In the event of withdrawal of APO subsequent claim of the supplier for placement

of Purchase order shall not be entertained by this Office. AGM( Sales & Marketing) O/o GMT, BSNL NASHIK- 02 Note :-For creation of vendor code the bidder may enclose the mandate form with

Cancelled cheque and information like MICR code , IFSC code , and bank account

No. with bank name .



SECTION-XII

FORMAT FOR ACCEPTANCE OF ADVANCE PURCHASE ORDER

From: M/s

To, Shri_________________________________________ _________________________________________ _________________________________________ Sub: Supply of ____________________________________________________________________

Ref: Your Advance Purchase Order No._________________________________________ dated __________________. Dear Sir, We acknowledge receipt of your above Advance Purchase Order on______________

We accept the Advance Purchase Order and terms and conditions as mentioned therein

unconditionally.

Dated : Yours faithfully,

Signature (Name in Block Letters) Status: Director/Manager/Partner Proprietor of the firm.



SECTION-XIII PRO FORMA FOR AGREEMENT

This agreement is made on this ………… day of………… month of 2015 between M/s………………………………………………………………………………..(herein after called the contractor whose terms includes its successors and assignees), whose registered office at …………………………………………………………………………………………………… and is registered under ……………………………………………………………………………. and acting through its authorized official Shri. ………………………………………………..

AND Bharat Sanchar Nigam Limited (herein after called the BSNL whose term includes its successors and assignees) whose registered office is situated at 5th Floor, Sanchar Bhawan, 2- - Ashoka Road, New Delhi and acting through its authorized official AGM.(Sales & Marketing) % GMT, NASHIK. The Contractor will provide Services for Bharat Sanchar Nigam Limited for work of Printing & Mounting of flex on the terms and conditions herein contained, and rates as mentioned in Financial Bid, the “Contractor “ has deposited Rs. …………….. (Rupees ……………………………………………………..) as Interest Free Performance Security(S/D). Now these present witnesses and it is hereby agreed and declared by and between the parties to these

present as follows: 1. The Contractor shall during the period of this contract that is to say from ……………… to ………………… or until this contract is determined by such notice as herein after mentioned,

will provide services, on the rates accepted as described in price schedule to this agreement. 2. The Contractor shall comply with all the terms and conditions of tender documents contained which

are part and parcel of this agreement and forms integral part of this agreement. 3. The Contractor agrees with BSNL and with each authority competent to order that every contract of

work order should be subject to terms of this Agreement. 4. If the Contractor fails to provide the service to BSNL, and if the service is not found satisfactory

enough, the BSNL, shall have the right to terminate the contract in whole or part as per clause 18 of Section V

or appendix-1 of Tender Document. 5. In case of any accident resulting in loss or damage to property or life, the sole responsibility for any

legal or financial implication would vest with the Contractor. BSNL shall have no liability whatsoever. 6. The Tender Document No. NST/MKTG/ Printing and mounting of flex /17-18/00 Dated 00-00-2017

which is annexed to this agreement, as Schedule “B”

shall form part and parcel of this Agreement and integral part of this agreement.

7. That Contractor is liable for any legal dispute/cases/claim that have arisen or may arise during the currency

of the agreement in respect of service provided by Contractor. BSNL will not be liable for any loss, damage,

and etc suffered/ to be suffered by contractor or third party as the case may be.

8. If for any reason the BSNL is dissatisfied in any way with the standard of the service or left deficiency in

service during the contract period, it will be reported to the Contractor in writing. The Contractor without

raising any dispute on such assessment by the BSNL regarding the standard of the service provided or

quality of service rendered by them may immediately replace it with another services of work of Printing &

Mounting of flex on receipt of such complaint. 9. The Contractor shall also be liable for all fines, penalties and other criminal offences arising out of or

concerning services provided during the contract period BSNL against all such liability. 10. In the event of any questions, dispute or difference arising under the agreement or in connection

there with (except as to matter the decision ton which is specifically provided under this agreement), the same

shall be referred to sole arbitration of the. B.S.N.L. In case his designation is changed or his office is

abolished then in such case to th e sole arbitration of the officer for the time being entrusted whether in



addition to the function of the. Or by whatever designation such officers may be called (hereinafter referred to

as the said officer) and if the. Or the said officer is unable or unwilling to act as such, then to the sole

arbitration of some other person appointed by the CGM/Sr.GM or the said officer. The agreement to appoint

an arbitrator will be in accordance with the Arbitration and Conciliation Act, 1996. 11. If the Contractor institutes any legal proceedings against the BSNL, to enforce any of its rights under

this agreement it shall be in the legal jurisdiction of BSNL. 12. The Tender work may be allotted to more than one contractor.

13. The work order for the work will be issued by the AGM (Sales and Marketing.) %.GMT NASHIK. 14. The Contractor will submit the bills duly certified by the concerned authority for satisfactory

performance of the services given by the contractor during contract period.

In witness where of the parties to the contract here into have set their hands seals on the day ----

--- of the month -----------and the year 2017.

Signed Signed

For and on behalf of the BSNL For and on behalf of the Contractor

Name (Caps)…………………………… Name (Caps)…………………………….

Position …………………………………. Position …………………………………

Date …………………………………….. Date ……………………………………….

In the presence of witnesses In the presence of witnesses

1. 1.

2. 2



ANNEXURE - I

DECLARATION REGARDING NEAR RELATIVES WORKING IN BSNL/MTNL/DOT I/ We ………………………………………………….declare that :- 1. I or any of my partner am/is neither working in any capacity in GMT NASHIK Telecom District

or any where in the BSNL/MTNL/DOT, Mumbai/New Delhi nor am/is removed/ dismissed from

service of BSNL/MTNL/DOT. 2. None of my near relatives are working in any capacity in GMT NASHIK or any where in the

BSNL/DOT/MTNL, Mumbai / New Delhi nor am/is removed / dismissed from service of

BSNL/MTNL/DOT. or The details of my near relatives working in BSNL/MTNL/DOT are as under. Sr. No. Name and Address Capacity in which working Office in which working

3. That in case of change of partners or change in constitution of the firm, I shall abide by the

conditions of the contract and shall bring any change to the knowledge of the Pr. GMT NASHIK

immediately. 4. i) That I /We shall intimate the names of persons working in BSNL/MTNL/DOT related to our

employees who are working with me /us in any capacity or are subsequently employed by me/us. ii) That none of my employees is a removed/dismissed employee of either any unit of

BSNL/MTNL/DOT. 5. That I / We am / are aware that any breach of the condition would render the contract liable for

termination along with cancellation of any other existing contracts and forfeiting of my/our

Earnest Money Deposit /Security deposit held by GMT NASHIK District. 6. If at any time, it is found that the information given in the above appendix is

incorrect/incomplete, the contract is liable to be terminated without assigning any reason and the

SD shall be forfeited and legal actions shall be initiated without any prejudice i.e. to the rights of

the BSNL to debar the firm from entering into future contracts. Place: Sign : Date: Name: Capacity in which he is signing Note:The near relatives for this purpose are defined as:- (a) Members of a Hindu undivided family.

(b) They are husband and wife. (c) The one is related to the other in the manner as father, mother, son(s)& Son's wife (daughter in law), Daughter(s) and daughter's husband(son in law), brother(s) and brother's wife,

sister(s) and sister's husband (brother in law).



ANNEXURE-II

DECLARATION REGARDING BLACKLISTING/DEBARRING FROM TAKING

PART IN

GOVERNMENT TENDER BY BSNL/MTNL/DOT/GOVT. DEPARTMENT

I / We…………………………………………. Proprietor / Partner( s )/ Director(s) of M/S. ------------------------------------------ ------------------------------Hereby declare that the firm/company namely M/S.--- ------------------------------------------------------------------------------------------------ has not been blacklisted or debarred in the past by BSNL/MTNL/DOT any other

Government or Semi-Government organization from taking part in Government tenders. Or I/We……………………………………………………………………………………………… Proprietor/ Partner (s)/ Director (s) of M/S. ------------------------------------------- ------------------------------hereby declare that the firm/company namely M/S.--- ------------------------------------------------------------------------------------------------

was blacklisted or debarred by BSNL/DOT/MTNL/Govt. Dept./PSU from taking part in Government tenders for a period of ---------- years w.e.f. -------

The period is over on -------------- and now the firm/company is entitled to take part in Government tenders. In case the above information found false I/We are fully aware that the tender/ contract

will be rejected/cancelled by NASHIK Telecom, and EMD/SD shall be forfeited. In addition to the above NASHIK Telecom will not be responsible to pay the bills for any

completed / partially completed work.

Signature -------------------------------------------- Name ------------------------------------------------- Capacity in which as signed: --------------------- Name & address of the firm: --------------------- - -------------------------------------------------------------------- - Seal of the firm should be affixed

Date:



ANNEXURE-III

DECLARATION OF TAMPERING

I / We ……….. Proprietor/ Partner(s)/ Director(s) of M/s. -------------------------------------- -------------hereby declare that I / We has/have not tampered the tender document vide

NIT NST/MKTG/ Printing and mounting of flex /17-18/04 Dated 30-05-2017

Downloaded from the website www.maharashtra.bsnl.co.in / www.NASHIK.bsnl.co.in

Signature ------------------------------------ Name -------------------------------------------- Name & address of the firm: --------------- ----------------------------------------------------

Seal of the firm should be affixed.



Annexure-IV PRE RECEIPT

FOR REFUND OF EARNEST MONEY DEPOSITE

Received with thanks from ‘Accounts Officer (cash), BSNL, % General Manager Telecom.

NASHIK’ -422002, a sum of Rs……………………(Rs………………………………. only), towards refund of earnest Money Deposit paid in respect of tender for “Printing & Mounting of flex’’ in Nashik Telecom Districts. TENDER No. NST/MKTG/ Printing and mounting of flex /17-18/04 Dated 30-

05-2017 to be opened on 29.06.2017

Date: Signature of Tenderer (on one rupee revenue stamp)

Place:

(Note: Earnest Money will be returned to unsuccessful tenderer only after finalization/

completion of the tender)

Name & Address: ____________________________ ____________________________



BHARAT SANCHAR NIGAM LTD

O/o GMT, BSNL SANCHAR BHAVAN, NASHIK-422002.

NASHIK TELECOM DISTRICT

NASHIK - 422002.

Printing and Mounting of flex

Tender No: NST/MKTG/ Printing and mounting of flex /17-18/04

Dated 30-05-2017

BID DOCUMENT

(FINANCIAL)

(To be kept in separate envelope named as Financial BID)



Annexure V

Price schedule for Printing and Mounting of Flex.

Sr.

No

Item description Quantity Unit Rate per Unit Total Price

In

figure

In words In figure In words

1 Flex, Banners Printing Multicolor digital

printing (4 pass printing) of various sizes with

logo, text and image of sizes such as 20 (W) x

10 (H) Sq.ft. 40 (W) x 20 (H) Sq.ft,5 (W) x 2

(H) Sq.ft., 6 (w) x 3 (H) Sq.ft. or as per

requirement, including material & designing.

9000 Sq.ft.

2 Mounting of Flex in Urban Area (Hoarding site

list at Annexure-B) Mounting/ fixing of flex of

various sizes 6 x 3 sq. Ft ,20 x 10 Sq. Ft , 10 x

20 sq ft, 40 x 20 sq ft Or Any as per

requirement in urban area, including

transportation of flex to work site, including

material. (Pl. refer hoarding list at annexure VI

& VII for locations i.e. modular on wall or on

pole).

6000 Sq.ft.

3 Mounting of Flex in Rural Area (Hoarding site

list at Annexure-A) Mounting/ fixing of flex of

various sizes 6 x 3 sq. Ft ,20 x 10 Sq. Ft ,

10x20 sq ft, 40 x 20 sq ft Or Any as per

requirement In Rural area, including

transportation of flex to work site, including

material. (Pl. refer hoarding list at annexure VI

& VII for locations i.e. modular on wall or on

pole).

3000 Sq.ft.

4 Demounting of flex in urban area. 6000 Sq.ft.

5 Demounting of flex in rural area. 3000 Sq. ft.

Note: -1.The lowest bidder will be decided on the total price of all items and not on the individual basis. 2. Bidder should quote prices for all items in financial bid. If prices for any of the item is not been quoted then bid will be

summarily rejected.



BHARAT SANCHAR NIGAM LIMITED

% GENERAL MANAGER TELECOM, SANCHAR BHAVAN,

NASHIK 422002. IMPLEMENTATION OF ERP FICO MODULES AS PER CAO BUDGET MH CIRCLE MUMBAI’S ORDER NO. DGM (ERP-FICO)

GO-LIVE/12-13 DATED 30/04/2013.

1. Name of the party/employee :

2. HRMS/ EMP. No. :

3. Working unit :

4. Address :

5. Telephone No./FAX :

6. Mobile No. : 7. Particulars of bank account

a) Bank Name :

b) Branch Name & branch code :

c) Telephone NO. of Bank :

d) IFSC Code :

e) Account No. :

f) Photo Copy of cancelled Cheque Attached :

g) Category (Working Employee/Retired :

Employee/Supplier/Contractor/DSA/PCO

Holder/Hospital, Authority/Land Lord/ Building

Owner/Franchisee (Please Tick as Applicable) 8. Declaration by the Party concerned

I, hereby, declare that the particulars given above are correct and complete. If the transaction is delayed or not

effected at all the for reasons of incomplete or incorrect information the User institution i.e. BSNL will not be

held responsible. I have understood the scheme and agree to discharge the responsibility expected of me as a

participant under the Scheme of ERP Fico Module i.e. direct payment to my Account of BSNL/Circle. NASHIK.

Date:

Signature of the Supplier/Contractor/Employee/Vendor/ Retired Employee/DSA/Franchisee/Hospital Authority/Land Lord

9. Certified that the IFSC Code and Bank A/C No. of Employee/Vendors are correct as per Bank Record. The

amount received under above Account/IFSC Code will be credited correctly by the Bank. A/C No.:

IFSC Code : _________________

Bank Stamp Signature of the Authorised Official From the Bank

10. Certified that the IFSC Code and Bank Account No. of the Employee/ Supplier/ Contractor/Vendors/DSA are

found correct with the concerned. D.G.M. (F & A), % GMT, NASHIK.



Annexure VI

Hoardings in urban area Hoardings in rural area

Sr No

Hoarding Name& Address Size of the

hoarding

Sr No

Hoarding Name& Address Size of the

hoarding

( Ht * Width )

( Ht * Width )

1 Tele.exch Canada Corner 20x10 1 Tele.exch Pimpal Gaon 20x10

2 Tele.exch Canada Corner 20x10 2 Tele.exch Zodge 20x10

3 Tele.exch Canada Corner 20x10 3 Tele.exch Lasalgaon 20x10

4 Tele.exch Canada Corner 20x20 4 Tele.exch Niphad 20x10

5 Tele.exch Nashik Road 20x10 5 Tele.exch Manmad (Nandgaon Rd.) 20x10

6 Tele.exch Nashik Road 20x10 6 P&T Col. Manmad 20x10

7 Tele store nashik Rd. 20x10 7 Tele.exch. Chandwad 20x10

8 Tele.exch Upnagar 20x10 8 Tele.exch. Dindori 20x10

9 Tele.exch Deolali 20x10 9 Tele.exch. Igatpuri New/TE 20x10

10 Tele.exch Makhamalabad 20x10 10 Tele.exch. Igatpuri old/TE 20x10

11 Tele.exch Panchavati 20x10 11 Tele.exch. Kalwan 20x10

12 Tele.exch N.D,Patel Rd. 20x10 12 Tele.exch.Malegaon New/TE 20x10

13 Tele.exch N.D,Patel Rd. 10X20 13 Tele.exch Musalgaon. 20x10

14 Satpur C.T.T.C. 20x10 14 Tele.exch. Peint 20x10

15 Satpur C.T.T.C. 20x10 15 Tele.exch.Sinnar 20x10

16 Tele.exch Satpur 20x10 16 Tele.exch.surgana 20x10

17 Tele.exch N Rd Datta Mandir(sanchar Point)

20x10 17 Tele.exch.Wani 20x10

18 Sanchar Bhavan (Roof Top) 40x20 18 Tele.exch.Malegaon (Sinnar) 20x10

19 Sanchar Bhavan (Roof Top) 20x10 19 Tele.exch.Nandgaon Old/TE 20x10

20 Tele.exch Cidco 20x10 20 Tele.exch.NandgaonNew/TE 20x10

21 Tele.exch Adgaon 20x10 21 Tele.exch.Ozar 20x10

22 Tele.Exch.Matori 20x10 22 Tele.exch.Satana 20x10

23 Saptashrungi Gad 20x10

24 Tele.exch.Wani 20x10

25 Tele.exch. Chandori 40x20

26 Rahud WTR Bldg 20x10

27 Rahud WTR Bldg 20x10

28 Pachore wani 20x10

29 Shirwade vani 20x10

30 Khedlezunge 20x10

31 Deogaon 20x10

32 Tele.Exch Ravalgaon 20x10

33 Tele.Exch. Vedel 20x10

34 Tele.Exch.nandur Shingote 20x10



Annexure VII

Modular Structure on Wall of building for mounting of flex

Sl. No. SDCA Location

Size and quantity of the modular structure.

M-1 ( 20 X10)

M-2 ( 9 X6)

M-3 ( 8X4)

URBAN

1 Nashik Tel. Exch. Building Deolali 0 2 0

2 Nashik Tel Exch building Satpur 2 0 0

3 Nashik CTTC Nashik 0 0 6

4 Nashik Tel Exch store Satpur 1 0 0

5 Nashik Tel Exch building Ambad 4 0 0

6 Nashik Tel. Exch. Building N. D. patel Rd. 1 2 0

7 Nashik Tel. Exch. Building Panchavati 0 3 3

8 Nashik Tel. Exch. Adgoan 0 2 0

9 Nashik Tel Exch building Canada corner 2 0 0

10 Nashik CTO Building Nashik 0 3 0

11 Nashik CSC buidling Canda cornar 0 0 3

12 Nashik Tel Exch building Makhamalabad 0 3 0

13 Nashik Tel. Exch. Bilding Cidco 0 3 0

14 Nashik Tel. Exch. Bilding Nashik Road 0 3 0

15 Nashik Tel. Exch. Bilding Sanchar point Nashik Road 0 3 0

16 Nashik Sanchar Bhavan O/o GMT Nashik 0 4 0

Total Urban area 10 28 12

RURAL

17 Chandwad Tel.Exch Building wall Chanwad 0 2 0

18 Chandwad Tel Exch building Rahud 0 3 0

19 Dindori Tel. Exch. Building wall,Dindori 0 2 0

20 Dindori Tel. Exch. Building wall Vani 0 4 0

21 Igatpuri Tel. Exch. Building wall,Igatpurii 0 6 0

22 Kalwan Tel. Exch. Building wall Kalwan 0 3 0

23 Malegoan New admn building Malegoan 0 2 0

24 Malegoan Tel Exch building Malegoan 0 2 0

25 Manmad Tel Exch building Manmad 1 0 0

26 Niphad Tel. Exch. Building wall Niphad 0 5 0

27 Niphad Tel. Exch. Building Pimpalgoan 0 5 0

28 peint Tel Exch building Peint 0 2 2

29 Satana Tel Exch building Satana 0 3 0

30 Sinner Tel. Exch. Building wall Sinner 0 3 0

31 Sinner Tel Exch building Nadur Singote 0 0 4

32 Trimbakashwar Tel. Exch. Building wall,Trimbakashwar 0 2 3

Total Rural area 1 44 9

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