BUILDING STRONGER BUSINESSES AND CAREERS...

Bergen County Workforce Investment Board 60 State Street, Room 200B, Hackensack, NJ 07601

(201) 343-8830 | www.bergenwib.org BUILDING STRONGER BUSINESSES AND CAREERS

Prepared by: Carol Polack Page 1 of 1 Drafted: April 4, 2013

Meeting Agenda

Type of Meeting: Bergen WIB Full Board Location: Commerce and Industry Association of NJ (CIANJ)

Date: April 9, 2013 from 9am to 11am Address: 61 South Paramus Rd., Paramus, NJ 07652

9:00 Meeting Opening (10 minutes)

Call to order, Public Notice, Pledge of Allegiance

Acceptance of Minutes

Introductions | Board Members and Special Guests

9:10 Certificate(s) of Commendation | Jeanne Baratta (15 minutes)

9:25 Committee Reports (10 minutes)

Committee Reports (Distributed)

One-Stop Assessment Status Update | Dimitri Miaoulis and Greg Janz

9:35 Presentation (20 minutes)

Learn Do Earn | Dana Egresky, NJ State Chamber

9:55 Presentation (30 minutes)

SETC Certification Bookmarks and Performance Measurements | Christina Herzog and Sheryl Hutchison

10:25 Old Business | Jim Black (30 minutes)

10:55 Closing Statements | Jim Black (5 minutes)

11:00 Adjournment

Next Meeting: The next general meeting will be at 9:00am on July 9, 2013, location TBD.




Meeting Minutes

Type of Meeting: Bergen WIB Full Board Location: BCTS Admin Building Auditorium

Date: January 9, 2013 Address: 327 E. Ridgewood Ave., Paramus

Attendees: See attendance sheet

Distributed: Agenda, Minutes, School Temporary Suspension List 1/29/13, SETC Governance Committee Report 11/29/12,

Teaneck Women Train and Work WIB Input Questionnaire, Accrued Expense & Obligation Report FY2013

PY2012 7/1/12 thru 6/30/13 as of 11/30/12, ITA & OJT Budget/Contacts Chart, Dashboard Performance Chart,

One Stop Information Packet (Budget/Funding Allocation Grant, Performance Indicators, Propose College ITA),

Sample Updated ITA Agreement

The regular meeting of the Bergen WIB was called to order at 9:05 on January 9, 2013 in the Bergen County Technical School

Auditorium by Jim Black. A motion by Corethia Oates, seconded by Randy Guthrie, to approve the minutes of the previous regular

meeting, as distributed, was carried.

Introductions took place

Jim Black introduced Simon Sinek’s Start with Why video

Steve Blumenthal raised questions about the WIB bylaws and officer term limits; request was made to discuss at next board

meeting

Vice Chair Report - Randy Guthrie

Executive Committees draft of the Board’s 2013 Initiatives and Goals; will be sent to full board for review once approved;

committees will be asked to focus their goals around them

One Stop assessment is coming to a close and will have recommendations to streamline operations; will be published to DOL

Focus this year on building better relations with County Officials

One Stop Director Report – Greg Janz

See One Stop Information Packet for briefing on One Stop activities

NEG funding, 71 individuals referred, 28 have been employed, some quit, moving forward; towns concerned with

unemployment rate; still reaching out to towns

Increased focus on OJTs; should reach 50 by July 1st

Meeting weekly with Dimitri Miaoulis to develop One Stop Assessment

Meeting with new Finance Chair, George Charne, end of January

Coordinated with County on November Job Fair

One Stop Committee Report – Dimitri Miaoulis

One Stop Assessment progress report

Business Development Committee Report – Lou Weiss

Setting 2013 strategies; main focus is outreach to community and businesses to educate on services and incentives

Will feature business success stories in newsletter

Looking to recruit high level business people to our committee ; don’t have to be board member to be on committee

Will be requesting One Stop Committee to report regularly how many people are hired and placed

Discussion started on disconnect between skills and jobs (skill gap)

Marketing Committee Report – Annette Freund

Review of website updates, branding guidelines, and phase II items

Developed 2012 Annual Report, Trifold Brochure, and success stories

Will be developing a press kit

Focusing on media outreach and taking our value to the public




Literacy Committee Report – Walter Hecht

Reported on new funds being used for additional program at Ciarco

Discussed status of GED testing in County and impact on future testing changes

Veterans Committee Report – Martin Devaney

In process of taking shared information to develop project plan; will share at next board meeting

2013 goals include workshops to help vets translate skills from military to civilian language

WIB Director Report – Tammy Molinelli

Reentry committee review of License Restoration and Expungement Projects, and Federal Bonding Program

Discussion/Q&A session started about stigmas/stereotypes, barriers to employment, employer concerns, legislation, current

law, and protections for various populations

In process of reaching out to each board member and meeting with Chairs

Met with 15 new businesses and referred them to the One Stop

Update on WIB relocation to One Stop

Update on WIB Board Member appointment status

Help new Board Member Orientation; full Board reorientation has to be rescheduled due to hurricane

Will start on 3-5 year plan once 2013 Initiatives and Goals are approved

Focusing in community and business outreach

Bergen WIB chosen by State Youth representative to develop and implement innovative youth pilot program with Shannon

Lazare, our new YIC Chair

WIB Chair Report – Jim Black

Reviewed points brought up during meeting; including officer term limits, elections, and bylaws

Looking to create more dialog at meetings instead of listening to committee reports

Reviewed SETC Governance Committee Report

State will be putting out RFP for One Stop assessments

Board Member appointment status; LEO approved all; some taken 2 years; going to Freeholders next

Announcements

Claire Scarano requested input on questionnaire

Action Items

Action Assigned To Due Date

Review ITA School Temporary Suspension

List. To be discussed next meeting.

Full Board 4/9/13

Add officer term limits and elections to

next agenda

Executive Board and Staff 4/9/13

Adjournment: Meeting was adjourned at 11:19am by Jim Black. The next general meeting will be at 8:00am on April 9, 2013at

Commerce and Industry of New Jersey (CIANJ) headquarters located at 61 South Paramus Rd., Paramus (Mack Centre IV).

1

1st Quarter Committee Deliverables

Marketing & Communications Report

1st Quarter, 2013

2013 Strategic Initiatives & Goals:

Increase awareness of the WIB’s role and One-Stop Career Center services. Continue to develop and

market the WIB website, implement a social media strategy, publish a newsletter, and prepare the

annual report, highlighting employment opportunities, accomplishments, initiatives, and partnerships.

Q1 Deliverables in Priority Order Status

Press release #1 regarding veteran project with Friendship House In progress – C. Forster

Press release #2 announcing new Board members In progress – J. Jacobson

Press Kit for distribution to media outlets: including bios of chief executives,

history of WIB, trifold brochure, Executive Summary, Annual Report, and any

other relevant collateral

Done – A. Freund

Additional, new collateral requested by committees during Q1:

Flyer #1 on “Project Clean Slate” for Expungement Committee, 2pp

Flyer #2 on “Project Clean Slate” w/Bar Association tear off, 1pp

Flyer #3 on “Hiring Incentives” for Bus. Dev. Committee, 2pp

In final review – A. Freund

Drafted – A. Freund


7 new employer success stories: for posting on website, for brochures,

presentations, etc.

In progress – D. Todd,

T. Molinelli, A. Freund

3 sets of business cards w/elevator pitch, plus stationery, envelopes & mailing

labels: printed and delivered to WIB staff and Board at April 9 meeting.

Submitted purchase order for quote, went out to bid, printer has been selected.

Carol needs to give printer updated files (new address, etc.) before going to print.

In progress – C. Polack

2

Certificate of Appreciation: To be awarded by County Executive at April 9 Board

meeting

Submitted nomination information to Jeanne Baratta, will need to follow up with

her to make sure it gets done. Certificate will come from the County. Have not

received supplies yet with our own certificates.

Done – A. Freund,

C. Polack

Direct mailing of Annual Report to all Board members, elected officials,

employers who attended job fairs, SETC, LWD officials, One-Stop personnel, BCC

admin, BCTS admin, Governor, Lt. Governor, etc.

Carol needs to print out the labels. Greg will give CWEP to do the actual mailing;

Staff assistance is only available 1-2 days a week.


1 Capabilities slideshow, “Ten Frequently Asked Questions” for Bus. Development

& Outreach


1 Quarterly eNewsletter (Winter issue): to all external & internal stakeholders:

provide news stories for employers and job seekers, County employment trends,

quick tips for job seekers, upcoming events, success stories, and FAQs,

w/hyperlinks to website. Develop newsletter database.

Carol is working on the template. Content TBD.


LinkedIn and Facebook updates + Google Analytics & completion of “Members

Only” tab on website

Carol has been doing social media updates, installed GA but needs time to collect

quality/measurable data, need to set aside time to do website updates, including

Members Only section which also requires PDFs of committee minutes (need to

do this for SETC certification too).


3

Youth Investment Council Report - 1st Quarter, 2013


Youth Pilot Program- the state youth representative form the SETC has asked the

Bergen YIC to develop and implement this program.

Met 3/15- WIB-Carol, One Stop-Greg, State Employment & Training Commission-

Kirk, M&T Bank-Shannon, Bergen Community College- Sandra and spoke about

collaboration and next steps, meeting again April 4th

In progress – S. Lazarre, C

Polack, T. Molinelli, G Janz,

Learn Do Earn Program has been approved for next summer-

LDE (Learn Do Earn) Mentorship program is to help develop business and soft

skills for young people entering the workplace.

3/21 WIB co-sponsored a 1 day training event for teachers to implement LDE in

schools.

Completed, T. Molinelli,

March 15th Applications for Funding Review of RFP’s for In School Youth were

distributed and in the process of being reviewed and scored. A meeting will take

place on April 17th at the One Stop to go over initial score sheets.

Completed, T. Molinelli, V

Pinto

Youth Internship program template is being developed to be put on the WIB

website as a best practice for High Schools to develop or implement an internship

program. Program template will be taken from Teaneck High Schools program.

June 2013

In Progress, T. Molinelli

Shannon is meeting with the Director of the financial talent network ,Robert

Crawford April 2nd to discuss the youth pilot program and how engage any and

all financial businesses throughout the state. He is in support of the youth pilot

and would like to provide M&T bank with assistance throughout its development

Completed

4

Disability Committee Report - 1st Quarter, 2013


A proposed pamphlet demonstrating how to help community members realize

their full potential for lifelong learning and success in the workforce

In Progress, T Molinelli, C

Polack

A proposed guide of current “disability friendly” employers who are or have

utilized disability related vocational services/placements. Employers will be

identified by members of the committee.

In Progress, J Thebury and

committee

Brainstorming how to identify strengths and gaps in the current workforce

readiness and job placement system including:

Basic Systems—early intervention, mental health care and schools

Families- Identifying levels of opportunity dependent on their various

income status (government financial support, homelessness) and use of

existing vocational support services.

Ongoing -committee

Business Event to educate on the benefits of hiring people with disabilities.

Fall 2013

Literacy Committee - 1st Quarter, 2013


Review activity in the Literacy Labs and ensure that programs and funding is

appropriately used.

On-going

Partner with the disability committee regarding the business outreach event

Fall 2013

5

Veterans Committee - 1st Quarter, 2013


Brand and distribute Veterans Hiring Guide In Progress –T. Molinelli,

M. DeVaney Fall 2013

Event to educate businesses on resources, incentives, and benefits of hiring

veterans

In Progress –T. Molinelli,


Hold Industry Sector workshops with Talent Networks to help Veterans identify

their skills into business-



Identify supply chain barriers in getting veterans prepared for interview and

access to o-pen jobs


M. DeVaney - committee

Business Development Committee - 1st Quarter, 2013


Meadowlands Chamber has endorsed the Bergen County WIB in all their

published materials ( website) and to the large business membership.

completed

Tammy speaks to chambers and Rotary clubs. Tammy has been in touch with the

Regional Office of Rotary to set up speaking engagements at the many Rotary

clubs throughout the district. Many of the Rotary clubs membership are

comprised of the business community. Tammy will be speaking at the Teaneck

Chamber of Commerce and the Fort Lee Rotary club.

On going – T. Molinelli

Asked by the DOL Act as “quarter back” for Business Services in the One Stop to

streamline how candidates are referred and placed in businesses. Meetings will

begin in April with an assessment completed by June.

On Going – T. Molinelli

Recruit 6-8 business leaders to the committee (non-board members) by

MM/DD/2013

On going – T Kochman, L

Weiss

Obtain regularly updated One-Stop reports on placements through connected Starting to meet with the

6

businesses starting on April 2013 following starting April

2013:

T Molinelli

Identify One-Stop/BRC areas of improvement in regard to recruitment practices

Identify skill needs and in-demand jobs; socialize findings and make

recommendations by 06/01/2013

Schedule regularly scheduled meetings with extended business reps group and

industry experts starting April 2013

Plan Mayor’s roundtable to educate them on what we can do for their businesses

by 06/01/2013

CEO, CFO and other upper management groups round table in conjunction with

the CIANJ CEO roundtable.

May 8th date, the location

TBD.

On-going Business Committee member recruitment On going

Re-Entry Ad Hock Committee - 1st Quarter, 2013


Develop a comprehensive Expungement process to eliminate this barrier to

employment

Jamal will begin referrals in

April 2013

Develop a comprehensive Drivers License restoration process to eliminate this

barrier to employment

To begin June 2013

Identify grants and resources to support and sustain the Expungement pilot and

other re-entry projects.

In progress – T. Molinelli

Identify funding streams to pay for Expungement Expenses Completed

Meet with the Bergen County Bar Association to identify a process by which

attorney can do an Expungement Pro-Bono or at a reduced rate

Completed

7

WIB Staff - 1st Quarter, 2013


Finalize WIB Committee Goals with Milestones Completed

Learn and utilize the Sales Force software program by 3/31/13 (dependent upon

WIB access from NJ-DOL)

Waiting on the DOL to

schedule

Develop and deliver WIB Orientation/Re-Orientation by 6/1/13

Contact each Chamber of Commerce in Bergen County by 6/30/13

On going

Develop a 3-5 year strategic plan, in alignment with the State Unified Plan by

10/1/2013

Outline is being developed

Meet with every current board and committee members by 10/1/13 Meeting with members

each month -

On going

Meet with/deliver presentation to Bergen County WIB area business associations

(e.g. Rotary, CIANJ, etc.) by 11/30/13

Meetings are being

scheduled:

Teaneck Chamber

Fort Lee Rotary

Develop or update all cooperative agreements and governing documents (e.g.

MOU’s, Bylaws, Roles & Responsibilities, etc.) in compliance with Federal, State,

and local guidelines and mandates by 12/01/2013

On going – C. Polack

Comply with SETC WIB recertification process, requirements, and timeline by

MM/DD/2013

Round one of documents

were provided to the SETC

and comments were

received and being

addressed.

Identify community needs through committees (e.g. barriers to employment,

workforce skill gaps, hiring needs, etc.), facilitate community-wide planning, and

develop demand-driven plans, policies, and programs for recommendation to fill

them by 12/31/2013

See Committee reports

8

Identify supplemental funding sources, including grant opportunities, to bring

additional monies into Bergen County to support workforce initiatives and job

seekers by 12/31/2013

On going

Continue to build Board membership, increase member participation in

committee work, and stimulate creative board thinking. Keep members engaged

and informed so they can determine goals, initiate and prioritize projects,

effectively implement the plan, and communicate our work the public and

private sector by 12/31/2013

Meeting monthly with

board and committee

members

Increase business contacts by 25% to educate businesses on One-Stop resources

and services, and other incentives by 12/31/2013 (minimum 5 business per

month)

On going

Executive Committee

1st Quarter, 2013


Attain Board approval on amended WIB Bylaws by 6/30/13 On going – county

Executive has approved.

Waiting for Freeholder

approval

Document and monitor 2013 Committee Goals to ensure accountability and

measurable outcomes on a regularly scheduled basis starting 12/31/2013

On going

Review and direct WIA and grant funding to training that leads to

meaningful/sustainable employment providing the best ROI on a regularly

scheduled basis starting MM/DD/2013

Recommend policies and procedures to NJ-DOL, Employment Services, BSR and

One-Stop Staff to maximize job matching and recruiting practices by 12/31/2013

Document and implement roles and responsibilities as outlined by the SETC by

MM/DD/2013

Appoint Board Secretary by MM/DD/2013

Review and update all MOU’s, Agreements, and related documents by

12/31/2013

Hold officer elections as per bylaws by 06/30/2013 Will announce at April

board meeting

DRAFT EXAMPLE

Of

ONE STOP MANUAL


Phone: (201) 343-8830 | Fax: (201) 996-6975

1 Bergen WIB Bylaws;

2 SETC Handbook;

3 SETC Roles & Responsibilities;

4 Functions & Partnership Responsibilities Under the WIA;

5 Freeholder MOU

Elections, Officers and Staff

Quorum & Voting - 51% of full Board membership constitutes a quorum1

- No official action can be taken without a quorum; if action is required in order to carry out the business of the WIB the Executive Committee may act on behalf of the full Board, in between meetings, with authority of the full Board, except in the election of officers, changes to the bylaws, or extraordinary exchanges of WIB property or assets; all actions must be reported to full Board1; the Executive Committee can act on behalf of the full Board during the interim between full Board meetings provided that all actions of the Executive Committee are subsequently presented to the full Board for ratification2

- If Board members cannot be present they may cast votes by email or in writing1

- Each appointed Board member has 1 vote1

- Standing member alternates must abstain from voting, or discussions, on any matter in which that member has a potential conflict of interest1

- Vacant positions are subtracted from total membership for voting procedures1

Executive Committee/ Executive Board - Comprised of County Executive, Chair, Vice-Chair, Executive Director (ex-officio), Treasurer or Fiscal/Allocations

Chair, standing committee Chairs (One-Stop, Business, Literacy, Youth, Disability), at-large members appointed by Chair with consent of full Board majority for a term determined by the Chair, Bergen County Schools Super, Bergen Community College President, Bergen Tech Super, WFNJ Manager, BC Human Services Director, DVR manager, Community Based Organization, BC Labor Council Rep, One-Stop Lead Operator1

- Meet minimum of 4x/year1 - Purpose is to review agreements and endorsements; make recommendations broader than single committee;

review all plans and make recommendations to full Board for adoption; review and analyze all committee plans and recommendations (including all allocations recommendations), to ensure that committee recommendations are in compliance with the strategic workforce plan; review member recommendations and participation according to bylaws and WIA compliance1

Officer Elections & Terms: - Officers (Chair, Past-Chair, Vice-Chair(s), Secretary, and Treasurer are elected by the full Board1

- Offices can often be combined (Secretary/Treasurer)2 - Nominations will be accepted from the Nominating Committee and/or from the floor1

- Votes are cast by ballot unless there is only one candidate1

- Candidates are elected by majority vote1

- Officer terms are from July 1 to June 30 (of their 2nd year in office)1

- Officers hold the office for 2 years or until a successor has been duly elected and qualified1

- Officers shall not serve more than 2 consecutive terms in the same position unless authorized by 2/3 vote of the full Board1

- Vacancies are appointed by the Chair for unexpired terms; at any meeting; with 7 days’ notice1

- Officer may resign with written notice to the WIB, Chair, or Secretary and takes effect 10 days after receipt1

- Officers may be removed from office by 2/3 full Board vote; with notice; and when determined in best interest of the WIB1


Phone: (201) 343-8830 | Fax: (201) 996-6975


2 SETC Handbook;



5 Freeholder MOU

Jim Black, Chair Board Vote: 7/29/2010 | Term: July 1, 2010 to June 30, 2012 Randy Guthrie, Vice-Chair Board Vote: 1/12/12 | Term: July 1, 2012 to June 30, 2014 Tammy Molinelli, Executive Director Board Vote: 10/13/2011 | Contract Year: July 1, 2012 to June 30, 2013 Executive Committee Vote: 9/5/2012 | Contract Year: July 1, 2013 to June 30, 2014 Carol Polack, Business Manager Board Vote: 10/13/2011 | Contract Year: January 2012 to June 30, 2012 & July 1, 2012 to June 30, 2013 Executive Committee Vote: 9/5/2012 | Contract Year: July 1, 2013 to June 30, 2014

Chair – Job Description - Must be a private-sector WIB member1

- Acts as the Chief Executive Officer of the WIB; in general, supervise and control business affairs of the WIB1

- Leader and facilitator of the Executive Committee and the full Board2 - Keeps meetings on track and focuses the members on achieving results2 - Public spokesperson for workforce development in the region2 - Key link between the WIB and the Local Elected Officials2 - Provide both support and governance, working closely with the Executive Director2 - Hold the Executive Director accountable for meeting the WIB’s goals and serving its public purpose2

Vice Chair – Job Description - Must be a private-sector WIB member 1

- Perform Chair duties in his/her absence1

- Typically takes over the Chair’s role if that person leaves2

Secretary – Job Description - May be assigned to WIB Staff upon full Board vote1

- Recording and distribution of meeting minutes and official proceedings of the Workforce Investment Board1

- Insuring that all notices and public information are given in accordance with the requirements of the law or these Bylaws1

- Maintaining the official Trustee roll and calling the roll when required1

- Not limited to the above1

Treasurer – Job Description - Usually exists when the WIB is its own non-profit entity or has direct access to funding to carry out WIB work (as

opposed to working through the Fiscal Agent)2 - Maintaining all official Workforce Investment Board financial records and making the records available to the

members upon written request1

- Directing and governing all financial affairs of the Workforce Investment Board1


Phone: (201) 343-8830 | Fax: (201) 996-6975


2 SETC Handbook;



5 Freeholder MOU

WIB Staff - Board may employ staff1; Board has the authority to select staff to assist in carrying out its work (most often done in

consultation with the Chief Elected Official)2; The WIB is responsible for determining its own staffing needs and hiring

the staff to fulfill those needs3; Hiring of WIB staff does not require LEO/Freeholder approval4; the WIB will oversee

its own staff it deems necessary to carry out WIB functions and responsibilities; staff will be employees of the BCTS,

reporting to the Executive Committee which is responsible for developing the position description5

- Board also has the authority to set its budget that includes the costs associated with staffing the WIB2

- Executive Director is responsible for the selection, general management, and supervision of all staff within approved

budget1

- Executive Director reports to the full Board and staff reports to the Executive Director3

- WIB staff serves the full Board and supports its committees and is solely accountable to the WIB2

- Executive Director oversees the implementation of all Strategic Plans, facilitates ingoing relationships with Partner

agencies in the design of the One-Stop System, and conducts oversight activities at the direction of the WIB2 (see

attached job description)

- Business Manager (see attached job description)

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