August/Sept., 2016 Bulletin # 2 Exhibitors and attendees will gain access to register for badges and book hotel rooms online at www.hpbexpo.com beginning September 1, 2016. When attendees visit the Expo website to pre-register for badges and book housing, they also have access to the online floor plan and exhibitor list that includes each exhibitor’s digital booth. If you have not yet updated your digital booth with current contact data, products, brands, logos, pictures, and more, you will miss out on this great (& FREE) exposure. Go to: http://bit.ly/17hpbexlogin (this URL is case sensitive) to select your company’s name, enter your password, and begin updating. Your password is your 6-digit company ID number that can be located on your exhibit space contract, on your exhibit space invoice, or by contacting HPBA show management. This number can also be used to pre- register for exhibitor badges. Select data will also be printed in the official HPBExpo Show Guide. Changes made after January 6* will appear online, but not in the printed Show Guide. Complete instructions can be reviewed online at www.hpbexpo.com – click on EXHIBIT, then Update Exhibitor Profile. SEPTEMBER 1 OPENING – DATA UPDATE REQUEST Exhibitors are urged to update online profiles before attendee registration opens on September 1! Inside this issue: Freeman Webinars Other helpful webinars are already available on demand for: Material Handling: freemanco.com/MatHand Minimizing Expenses: freemanco.com/MinExp EXHIBITOR WEBINARS Sept. 1 Open – Data Update 1 Exhibitor Webinars 1 Badges/Housing 2 Travel Info 2 Insurance Requirements 3 Booth Limitations 3 Exhibitor Service Manual 3 Publicity Opportunities 4 Advertising & Sponsorship 4 Manufacturer Specific Training 4 Email Amy Jackson, [email protected], with requests for specific topics that you would like us to consider covering. HPBA show management will be conducting a series of webinars this year to better assist exhibitors in their planning process. We will review helpful information for all exhibitors - from those experiencing the show for the first time to those who have been with us for multiple years. Exhibitors will be able to tune in on a specific date and time to be a part of the webinar, or view at a later time online in the Exhibit section of the Expo website. Our first webinar will take place soon. Watch your email inbox for the notice to register!
Transcript
August/Sept., 2016 Bulletin # 2
Exhibitors and attendees will gain access to register for badges and book hotel rooms online at www.hpbexpo.com beginning September 1, 2016.
When attendees visit the Expo website to pre-register for badges and book housing, they also have access to the online floor plan and exhibitor list that includes each exhibitor’s digital booth. If you have not yet updated your digital booth with current contact data, products, brands, logos, pictures, and more, you will miss out on this great (& FREE) exposure.
Go to: http://bit.ly/17hpbexlogin (this URL is case sensitive) to select your company’s name,
enter your password, and begin updating. Your password is your 6-digit company ID number that can be located on your exhibit space contract, on your exhibit space invoice, or by contacting HPBA show management. This number can also be used to pre-register for exhibitor badges.
Select data will also be printed in the official HPBExpo Show Guide. Changes made after January 6* will appear online, but not in the printed Show Guide.
Complete instructions can be reviewed online at www.hpbexpo.com – click on EXHIBIT, then Update Exhibitor Profile.
SEPTEMBER 1 OPENING – DATA UPDATE REQUEST
Exhibitors are urged to update online profiles before attendee registration opens
on September 1!
Inside this issue:
Freeman Webinars Other helpful webinars are already available on demand for: Material Handling: freemanco.com/MatHand Minimizing Expenses: freemanco.com/MinExp
EXHIBITOR WEBINARS
Sept. 1 Open – Data Update
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Exhibitor Webinars 1
Badges/Housing 2
Travel Info 2
Insurance Requirements
3
Booth Limitations 3
Exhibitor Service Manual
3
Publicity Opportunities
4
Advertising & Sponsorship
4
Manufacturer Specific Training
4
Email Amy Jackson, [email protected], with requests for specific topics that you would like us to consider covering.
HPBA show management will be conducting a series of webinars this year to better assist exhibitors in their planning process.
We will review helpful information for all exhibitors - from those experiencing the show for the first time to those who have been with us for multiple years.
Exhibitors will be able to tune in on a specific date and time to be a part of the webinar, or view at a later time online in the Exhibit section of the Expo website.
Our first webinar will take place soon. Watch your email inbox for the notice to register!
Online Badge Registration will open on September 1 at www.hpbexpo.com.
Exhibitors can sign on to the HPBExpo Registration Dashboard with their 6-digit member ID/company ID to begin the registration process (use the 6-digit digital booth password).
All exhibit personnel that will be present at the Expo will need to register for a badge to enter the show floor.
HPBExpo 2017 BADGES
Exhibitors will be eligible to register for two (2) complimentary badges for every 10x10 booth, for example, a 20x20 booth will allow for 8 badges at no fee.
HPBA member companies will have an additional complimentary allotment for their membership status (number differs depending on level of membership).
Additional badges, over and above any complimentary
allotments, may be purchased for $75/badge. Members are eligible for a discounted rate of $50/badge through February 28.
Remember, the exhibitor badge allotment is for booth personnel only. Customers need to register for badges as an attendee with their own company name.
The official housing block for HPBExpo 2017 will open online on September 1 at www.hpbexpo.com. Be sure to book through our website with onPeak for guaranteed reservations. A map and list of our contracted hotels are enclosed for your review.
A total of 7 hotels will be available in the HPBExpo block this year. Shuttle service will be provided to
HPBExpo 2017 HOUSING
and from the convention center for all hotels within the block.
To reserve a suite, contact onPeak directly at: (800)388-8819 or (312)527-7300, 8:00am – 6:00pm CST M-F.
Contact Nicole Ficarra – [email protected], (703)522-0086, ext. 143, for further information regarding securing meeting space in Atlanta.
Housing Block Bonus:
Exhibitors that reserve housing through onPeak will receive 5 additional Priority Points for 2018 booth selection. Receive another 10 Priority Points for 2018 if 50 or more room nights are booked*.
*Reservations must be made prior to January 2, 2017 for priority point bonus.
AIRPORT Hartsfield-Jackson Atlanta International Airport - www.atlanta-airport.com TRANSIT (Local Bus, Rail) Metropolitan Atlanta Rapid Transit Authority (MARTA) www.itsmarta.com AUTO RENTAL You may book rentals online
HPBExpo 2017 TRAVEL INFO
at www.hertz.com and use CV# CV# 048B0009. DIRECTIONS & PARKING Directions specific to Hall C can be reviewed at www.gwcc.com/directions/directions/BuildingC.aspx. Review parking options at www.gwcc.com/directions/parking/Default.aspx
WHEELCHAIR & SCOOTER RENTAL Wheelchairs are available at the Information Desk on a first-come, first-served basis. Scooter and wheelchair rentals are available through the FedEx Office Business Center in the convention center lobby.
HPBExpo 2017 Headquarters Hotel: The Atlanta Marriott Marquis, conveniently located in Peachtree Center, will be the HPBExpo 2017 headquarters hotel.
Each exhibitor at HPBExpo 2017 is required to maintain insurance, naming HPBA and the Georgia World Congress Center as additional insureds, in the following amounts:
EXHIBITOR INSURANCE REQUIREMENTS
Employer’s Liability: $100,000
Bodily Injury: $1,000,000
Property Damage: $100,000
Worker’s Compensation, including Employer’s Liability: $100,000
On or before February 1, 2017, exhibitors shall provide show management with the certificate of insurance evidencing the foregoing coverage. Certificates can be sent electronically to Exhibits Manager, Amy Jackson – [email protected]
As you begin to design your booth for HPBExpo 2017, it is important to keep in mind regulations for your booth type. Knowing what is allowed now can prevent costly modifications required onsite. Here we outline some basic height restrictions for different booth types.
Standard Booth: Example: 10x10, 10x30; adjacent exhibitors on sides and/or back separated by drape. Maximum height limit is 8
BOOTH LIMITATIONS – KNOW BEFORE YOU GO
ft., 3 in. Anything over 4 ft. in height, placed within 10 lineal feet of an adjoining exhibit must be placed at least 5 ft. from the aisle line (the back half of the booth).
Island Booth: Booth with aisles on all four sides, no adjacent exhibitors within 10 feet. Maximum height limit is 20 ft. All exhibits over 12 ft. must have drawings available for inspection.
Hanging Signs: Permitted for island booths only. Maximum height limit is 20 ft. Signs must be set back at least 25% of booth’s dimension from the back line of booth. Length must not exceed 50% of the corresponding booth dimension. Not available in all locations.
Canopies & Ceilings: Limited to 12 ft. in depth and cannot be used for identification or display purposes. Support structure limited to 3 in. in width when placed within 10 ft. of adjoining exhibit.
The HPBExpo 2017 Exhibitor Service Manual will be available online at www.hpbexpo.com in November.
The Exhibitor Service Manual, provided by Freeman Online, will contain important details and order forms for booth products and
EXHIBITOR SERVICE MANUAL TO GO LIVE THIS FALL
services such as displays, signage, furnishings, carpet, electric, internet, lead retrieval and more.
It’s important to place orders by using forms (printable or electronic) that are supplied in or accessible through the Service Manual.
Keep in mind that carpet,
furniture, and similar items ordered through other vendors will incur a material handling fee from our official general contractor, Freeman.
If you have a question about any order forms that you receive, don’t hesitate to contact show management to verify legitimacy.
Make the most of your time, efforts, and energies at HPBExpo and take your brand recognition to a higher level by becoming an HPBExpo 2017 sponsor or Show Guide advertiser!
All of the details for opportunities will soon be posted online at www.hpbexpo.com within the EXHIBIT section.
HPBA's Communications Team is revamping its opportunities and resources to help you promote your products to HPBExpo press--and attendees. Stay tuned for details in September. Contact Carrie deGuzman, Senior Manager – Communications, with any press/media questions: [email protected].
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Exhibitor E-Vites Coming in December! Don’t miss the opportunity to send out our free electronic invitations to your customers! More details coming in December.
Review the enclosed flyer for more details on HPBExpo 2017 Manufacturer Specific Training Sessions, available on Thursday, March 2 and Friday March 3 at the Georgia World Congress Center. Time slots are available in 2-hour increments and include a screen, LCD projector, lavaliere microphone, stands, and drapes.
BBAADDGGEE RREEGGIISSTTRRAATTIIOONN All exhibit booth personnel must register for a badge to enter indoor and outdoor exhibits or attend education. Review badge allotments and pricing and register for badges at www.hpbexpo.com -> Register Now. Exhibitors must enter their six-digit company ID to access the registration dashboard. Only paid, contracted exhibitors can register for exhibitor badges. All exhibitors are eligible for two complimentary badges for every 100 sq. ft. of booth space purchased. HPBA member exhibitors are eligible for an additional allotment of complimentary badges based on their membership level. BADGES PRICE BEFORE 2/27/17 PRICE AFTER 2/27/17 Booth/Member Comp Badges Free Free Additional Member Badges over Comp Allotment $50 each $75 each Additional Non-Member badges over Comp Allotment $75 each $75 each FOR BADGE REGISTRATION STATUS: CompuSystems Hours: 9:00am – 5:00pm CST M-F (855)326-4496 or (224)563-3118 Fax: (708) 344-4444 HHOOUUSSIINNGG RREESSEERRVVAATTIIOONNSS Take advantage of special rates and complimentary shuttle service to the convention center by booking your reservations through the official HPBExpo Housing Block with onPeak. Review options and prices and book reservations at www.hpbexpo.com -> Register Now.
Housing Bonus: Exhibitors that reserve housing through onPeak will receive 5 additional Priority Points for 2018 booth selection. Receive another 10 Priority Points for 2018 if 50 or more room nights are booked. Reservations must be made no later than January 2, 2017 for priority point bonus.
Beware of Unauthorized Hotel Solicitations Note that onPeak is the only official housing company associated with our event. While other hotel resellers may contact you offering housing for your trip, they are not endorsed by or affiliated with the show. Beware that entering into financial agreements with non-endorsed companies can have costly consequences. FOR HOUSING RESERVATIONS STATUS: onPeak Hours: 8:00am – 6:00pm CST M-F (800)388-8819 or (312)527-7300 (International) Fax: (312) 329-9513
Downtown Hotels1. (HQ) Atlanta Marriott Marquis - $189.00* 2. Aloft Hotel - $169.00* 3. Courtyard Atlanta Downtown- $179.00*4. Hilton Atlanta- $179.00*5. Hilton Garden Inn Atlanta Downtown - $195.00*6. Marriott - Autograph Collection Hotel - $159.00*7. Westin Peachtree Plaza $196.00*
*HPBExpo conference shuttle*Shuttles provided to all HPBExpo hotels
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703-524-8030 1901 N. Moore Street Suite 600 Arlington, VA 22209 703-522-0548 Fax http://www.hpbef.org
HPBExpo 2017 Manufacturer Specific Training
Each year we survey those that attend Expo Education to see what topics and types of programs they want. One of the most common requests we get is the desire for more brand specific information. Starting in 2013, HPBEF has provided an opportunity for manufacturers and distributors to conduct training meetings as part of the Expo Education program. Many manufacturers have used these sessions for technical training since attendees are hungry for advanced technical training. Some manufacturers have used these sessions for sales or marketing training. The content is entirely up to you. The HPBEF will provide the room and the basic Audio Visual set up. We will list your session along with all the Expo Education sessions. Don't miss this opportunity to meet with your dealers at the single most important event in the hearth industry. HPBExpo 2017 in Atlanta is looking great. The anticipation is building and all signs indicate it will be one of the best attended Expos in recent years. Space and time slots are limited and will be filled on a first-come first-serve basis. Please contact us as soon as possible to reserve your place. Rick Vlahos Executive Director Hearth Patio & Barbecue Education Foundation 703-524-8030 815-344-3890 Direct [email protected] • Time slots are available Thursday and Friday
• Cost per two-hour session: o If you are exhibiting on the trade show floor at HPBExpo 2017
$950 if you commit before January 1st $1250 after January 1st
o If you are not exhibiting on the trade show floor at HPBExpo 2017 $2600 HPBA members $3500 non-members
o Includes a screen, 4,000 Lumens LCD projector, lavaliere microphone, stands and drapes. o Limit selection to 2 time slots
• We will publish your session on the HPBExpo web site, Show Program Guide and the Expo mobile app. • Attendees do not need an Education Passport • You may limit attendance only to your dealers.
o Room monitors are part-time, temporary workers. Their responsibility is to scan the badges of everyone that attends an education session. Please plan to have your representative at the door to monitor who is allowed to attend if you want to limit attendance to your dealers
• You are responsible to submit your session for NFI CEUs. o Please make sure you take this step. Many, if not most, of the education attendees at Expo are looking for
NFI or CSIA CEUs. One application for CEUs goes to both organizations. o Applications for CEUs must be submitted by February 1st. o Go to: http://www.nficertified.org/CEUaccreditation2.cfm o Contact Rick Vlahos [email protected] if you need help with the application.
