Business Computer Business Computer Information Systems Information Systems

Microsoft Office XP Access Microsoft Office XP Access Review Review

Lessons 1 through 5Lessons 1 through 5

1. A 1. A database filedatabase file is a is a collection of database collection of database ________.________.

ObjectsObjects

2. What type object asks a 2. What type object asks a question to the database question to the database such as "How many club such as "How many club members live in Lubbock"members live in Lubbock"

QueryQuery

3. What are Tables, Forms, 3. What are Tables, Forms, Queries, Reports, Pages, Queries, Reports, Pages, Macros and Modules in a Macros and Modules in a database called?database called?

ObjectsObjects

4. One data item is called a 4. One data item is called a _________, and several of these _________, and several of these make up a ________.make up a ________.

A) Field B) RecordA) Field B) Record (column) (row) (column) (row)

5. How many characters can a 5. How many characters can a Memo data type hold?Memo data type hold?

Thousands Thousands

6. Identify the best field type:6. Identify the best field type: Phone numberPhone number

TextText, you don’t use phone , you don’t use phone numbers in calculationsnumbers in calculations

7. Identify the best field type:7. Identify the best field type: Club Members’ SASY Number Club Members’ SASY Number (generated by computer)(generated by computer)

AutoNumberAutoNumber

8. Identify the best field type:8. Identify the best field type: ReservationsReservations

Yes/NoYes/No

9. Identify the best field type:9. Identify the best field type: Tuesday, April 27, 2004Tuesday, April 27, 2004

Date/TimeDate/Time

10. Identify the best field type:10. Identify the best field type:Meal CostMeal Cost

CurrencyCurrency

11. Identify the best field type:11. Identify the best field type: Zip CodeZip Code

Text (because it is not used in Text (because it is not used in calculations)calculations)

12. What are two ways Records 12. What are two ways Records can be entered into a data table? can be entered into a data table?

A) DATASHEETA) DATASHEET B) FORMS B) FORMS

13. You use what View option in 13. You use what View option in the New Query dialog box to the New Query dialog box to create a query manually?create a query manually?

DesignDesign

14. What view do you make 14. What view do you make changes to a form (table, report, changes to a form (table, report, or query)?or query)?

DesignDesign

15. How does the computer 15. How does the computer keep track of the current keep track of the current record?record?

Record PointerRecord Pointer

16. How can you quickly select 16. How can you quickly select records (or columns) in records (or columns) in datasheet view? datasheet view?

By clicking theBy clicking the RecordRecord or or Field Field selectorsselectors

17. If you want to copy an entire 17. If you want to copy an entire record and paste it into a table record and paste it into a table as a new record, which Edit as a new record, which Edit menu command should you menu command should you use? use?

Paste AppendPaste Append

18.A When you adjust the row 18.A When you adjust the row height in a datasheet how many height in a datasheet how many rows are adjusted?rows are adjusted?

AllAll

18.B When you adjust the 18.B When you adjust the Column width in a datasheet, Column width in a datasheet, how many Columns are how many Columns are adjusted?adjusted?

Only that one columnOnly that one column

19. What is the command for 19. What is the command for freezing columns in a table?freezing columns in a table?

Format, Freeze ColumnsFormat, Freeze Columns

20. This section of a form or 20. This section of a form or report displays the records (or report displays the records (or selected fields).selected fields).

DetailDetail

21. A ________ on a form (or 21. A ________ on a form (or report) uses an expression to report) uses an expression to generate the data value for a generate the data value for a field.field.

Calculated ControlCalculated Control(Form)(Form)

Calculated ControlCalculated Control( displayed in a report)( displayed in a report)

22. 22. A ________ control is A ________ control is connected to a field in a table connected to a field in a table and is used to display, enter, and and is used to display, enter, and update data, and a ________ update data, and a ________ control is not connected to a field control is not connected to a field and is used to display and is used to display information, lines, rectangles, information, lines, rectangles, and picturesand pictures..

A) bound B) A) bound B) unboundunbound (connected to table) (labels) (connected to table) (labels)

Form In Design

Form in use

23. 23. If you want to find records If you want to find records that meet two or more that meet two or more criteria (in a query), what criteria (in a query), what operator would you use?operator would you use?

AndAnd

24. A ________ can be thought 24. A ________ can be thought of as a simpler query.of as a simpler query.

FilterFilter

FilterFilter22

25. A primary key such as 25. A primary key such as Product Identification Product Identification Number, is a special field Number, is a special field that assigns a unique that assigns a unique ________ to each record.________ to each record.

IdentifierIdentifier

26. If you want to create 26. If you want to create queries, forms, and reports queries, forms, and reports to display information from to display information from several tables at once, the several tables at once, the user must define what user must define what between the different between the different tables in the database?tables in the database?

RelationshipRelationship

27. To view the related 27. To view the related records between two tables records between two tables what can you add?what can you add?

A relationshipA relationship

28. What is the quickest 28. What is the quickest way to create a report? way to create a report?

Report WizardReport Wizard

29. What database object 29. What database object allows you to organize, allows you to organize, summarize, and print all or summarize, and print all or a portion of the data? a portion of the data?

ReportReport

30. To make sure that 30. To make sure that data is not accidentally data is not accidentally deleted, changed, or deleted, changed, or entered incorrectly entered incorrectly (between two or more (between two or more tables), What can the user tables), What can the user utilize?utilize?

Referential Integrity RulesReferential Integrity Rules

End of ReviewEnd of Review