By Jim Martz,Associate Superintendent of Schools,Illinois Conference of SDA

By Jim Martz,Associate Superintendent of Schools,Illinois Conference of SDA

The Evaluative Rationale

Contributes to the improvement of the Contributes to the improvement of the instructional programinstructional program

Encourages clarification of the goals of Encourages clarification of the goals of SDA educationSDA education

Increases understanding and involvement of Increases understanding and involvement of the church community in the process of the church community in the process of Christian educationChristian education

The accreditation of SDA schools is based upon a process of

Self-Evaluation and review.

The School Board coordinates thisself-evaluative process.

Components of Evaluation Process

Self-Study HandbookSelf-Study Handbook Self-Study InstrumentSelf-Study Instrument Visiting Committee HandbookVisiting Committee Handbook

Self- Study Handbook

Guidebook to aid in completing the Self-Guidebook to aid in completing the Self-Study Instrument which includes :Study Instrument which includes : ResponsibilitiesResponsibilities The use of rating scalesThe use of rating scales Possible OutcomesPossible Outcomes Parent QuestionnairesParent Questionnaires

School Board Responsibilities Study and discuss the Self-Study Handbook Study and discuss the Self-Study Handbook Appoint study committee members & chairAppoint study committee members & chair Prepare a timelinePrepare a timeline Review previous evaluation reportReview previous evaluation report Prepare new progress reportPrepare new progress report Distribute sections of instrument to committees Distribute sections of instrument to committees Serve on the study committees as appointedServe on the study committees as appointed Edit and approve the school’s mission statementEdit and approve the school’s mission statement Edit the the final report Edit the the final report Mail completed copy to conferenceMail completed copy to conference

Timeline

Obtain Visitation DateObtain Visitation Date One Month Prior is Mailing DateOne Month Prior is Mailing Date Each committee meets once a monthEach committee meets once a month Board review committee report each monthBoard review committee report each month

Self-Evaluation Instrument

PhilosophyPhilosophy Administration and FinanceAdministration and Finance Facilities and ServicesFacilities and Services LibraryLibrary CurriculumCurriculum

Philosophy SDA Educational Statement of Philosophy is given SDA Educational Statement of Philosophy is given Local Mission Statement is developedLocal Mission Statement is developed Board approves the Mission StatementBoard approves the Mission Statement School program is guided and evaluated by the School program is guided and evaluated by the

Statement of Philosophy and the Mission StatementStatement of Philosophy and the Mission Statement Develop criteria for accepting Non-Adventist Develop criteria for accepting Non-Adventist

StudentsStudents Consensus is required in Quality Review SectionConsensus is required in Quality Review Section

Administration & Finance

Principal and Treasurer complete Financial Principal and Treasurer complete Financial DataData

The constituency, board, and principal’s The constituency, board, and principal’s roles are evaluatedroles are evaluated

School Marketing plan is evaluatedSchool Marketing plan is evaluated Areas of strength and concern are listedAreas of strength and concern are listed Recommendations for correcting concerns Recommendations for correcting concerns

are developedare developed

Facilities and Services

Facilities and site are physically surveyed Facilities and site are physically surveyed by each member of the study committeeby each member of the study committee

Lists of materials and equipment preparedLists of materials and equipment prepared Custodial, grounds, maintenance, health, Custodial, grounds, maintenance, health,

fire and safety services are reviewedfire and safety services are reviewed Positive aspects and concerns are listedPositive aspects and concerns are listed Recommendations for correcting concerns Recommendations for correcting concerns

are developedare developed

Library

Library collection is reviewed, counted, and Library collection is reviewed, counted, and evaluatedevaluated

Strengths of library collection statedStrengths of library collection stated Concerns regarding library collection Concerns regarding library collection

compiledcompiled Recommendations for correcting concerns Recommendations for correcting concerns

are givenare given

Curriculum Each area of the curriculum is reviewed and Each area of the curriculum is reviewed and

evaluatedevaluated . These include:. These include:

• Bible

• Career Awareness

• Computer Education

• Fine Arts

• Language Arts

• Mathematics

• Physical Education

• Reading

• Science & Health

• Social Studies

• Witnessing/Service

Curriculum

Introductory StatementIntroductory Statement Instructional GoalsInstructional Goals The Instructional ProcessThe Instructional Process MaterialsMaterials Quality ReviewQuality Review

Rating Scale

In using the rating scale each committee In using the rating scale each committee member votes for the rating which they feel member votes for the rating which they feel that best describes the present practice at that best describes the present practice at the school not what “it should be.” Each the school not what “it should be.” Each member’s vote is “tallied” in the member’s vote is “tallied” in the appropriate column. There often may be appropriate column. There often may be differing views at times. That is normal. differing views at times. That is normal. Just record the votes as received.Just record the votes as received.

Rating Scale II

Sample Rating Scale Question from page 15

N – Never S – Sometimes R – Regularly

B. VALUES DEVELOPMENT

7. Students have opportunities ___ ___ ___

2 1

N S R

to participate in service for others

Parent Questionnaire

Form is duplicated by teacher and distributed to Form is duplicated by teacher and distributed to parents along with a self-addressed, return envelope parents along with a self-addressed, return envelope marked “Questionnaire”. This is done at least one marked “Questionnaire”. This is done at least one month prior to the on-site visit month prior to the on-site visit

Questionnaires should be returned to the school in the Questionnaires should be returned to the school in the sealed, sealed, self-addressed envelope self-addressed envelope..

The principal collects and gives the sealed envelopes The principal collects and gives the sealed envelopes to the Superintendent.to the Superintendent.

The questionnaires are reviewed by the Visiting The questionnaires are reviewed by the Visiting Committee and recommendations are included in the Committee and recommendations are included in the Visiting Committee ReportVisiting Committee Report

Possible Terms of Accreditation

TermsTerms Five years with an annual Progress ReportFive years with an annual Progress Report Five years with an Interim Review and annual Five years with an Interim Review and annual

Progress ReportProgress Report One to three years with a Revisit and annual One to three years with a Revisit and annual

Progress ReportProgress Report Alternative ActionsAlternative Actions

Probationary statusProbationary status Accreditation deniedAccreditation denied

After the Visit

Superintendent submits to the Conference Board Superintendent submits to the Conference Board of Education the Visiting Committee Report of Education the Visiting Committee Report including the recommended term of accreditation.including the recommended term of accreditation.

The voted and edited report becomes the The voted and edited report becomes the Evaluation Report.Evaluation Report.

A copy of this report is sent to the school for A copy of this report is sent to the school for review. The board prioritizes the review. The board prioritizes the recommendations and develops a timeline for recommendations and develops a timeline for implementation of the recommendations.implementation of the recommendations.

The End