C-IV Board of Directors Board and General Membership Meetings SAWS Consortium IV, C-IV System...

C-IV Board of Directors Board andGeneral Membership Meetings

SAWS Consortium IV, C-IV System

January 30, 2009

2

Agenda

General Membership Informational Items Speaker

Update on Migration Development Status–Update on Migration Development–Conversion/Data Clean-up–Update on Release Schedule and Scope Management–UAT

Seth RichmanDiane Alexander

Overview of the Migration Implementation and Communications–Plan, Schedule Deliverables–Site Prep and Install Activities

Juli BakerScot Bailey

Review DTS POP Network Issue and Status John Boule

Update on C-IV M&O Status and Statistics Dan Dean

Update on C-IV Work Participation Rates (WPR) functionality and status

Dan Dean

Update on C-IV Medi-cal PII Safeguards Jennifer Hobbs

Review Workstation Distribution Policy Jon Burkett

3

Agenda cont.General Membership Informational Items Speaker

Overview of Strategic Direction and status from October JPA Board Retreat–C4Yourself–Enhanced IVR–Electronic Signature–Imaging–Tech Enabled Worker Automation

John BouleJune Hutchison June HutchisonPeggy MaciasMartha MetrokaMyrna Lebert

Update of C-IV Consortium Staffing (M&O and D&I) Robin Crowl

Budget Update / Overview–Overview of SFY 08/09 Migration D&I Budget–Overview of SFY 08/09 C-IV M&O Budget–Overview of SFY 08/09 County Administrative Expenses

Betty UzupisLorrie Taylor

Update on status of Integration of Migration Counties into C-IV M&O Sub-committees

Robin Crowl

Overview of ISAWS Project Migration Activities–State Owned Equipment–MCRs–Conversion Activities–Dedicated County Issue

Joe Hogan

Overview of C-IV Procurement Calendar Leslie Johnson

Overview of JPA Board and General Membership Calendar for 2009 John Boule

Adjourn Meetings Ana Pagan

4

Migration Project Status Overview

Task Name2008 20102007 2009

AugNov NovOctJunJan MayAprApr FebOct Sep

Development Data Center Prep & Install

1General System Design

2Detailed System Design

3Build

6

7Production Data Center Prep & Install

MarAug JulDec Mar Jun Dec AprDec Sep AugNov FebJulMar OctJan MayJulFeb Jan

8Overall Conversion Plan

4System Test

5User Acceptance Test

Deployment/Implementation Support - Wave 1



9Conversion Preparation10

Conversion Dry Runs

ID

11

22

Develop Implementation Plan

JunMaySep

12

Prepare Implementation Support Plan

Final Migration Acceptance

13

Execute Implementation Plan

192021

1516

18

17

Training Preparation

Training Delivery – Wave 1



14

Local Site Installation

On Time and On Budget!

5

Update on Migration Development

• Completed “do no harm to Original County” testing for CMSP Online & Rules. Deployed to C-IV Production June 2008 (8.06).

• Completed development currently in System Test and on progress for deployment to C-IV Production July 2009 (9.07)– Replication of approximately 100 batch programs, 29 interfaces– CMSP Reports/Forms/NOAs/Eligibility – New interface development (Warrant Print, Auditor Controller, Direct

Deposit, etc.)– New Reports/Forms (35 local/rush warrant templates, MEDS Progress

Reports, etc.)– System Test Acceptance on schedule for April 3. User Acceptance Test

follows.• Remaining Development

– The project accommodated over 80 enhancements (SMCRs) by reallocation of time on items not yet worked and allocation of 500 hours managed by the Consortium

– Over 80% of these SMCRs are complete. Remaining items include Stale and Paid Warrants, Siskiyou Warrant Print Check Stock, CMSP Policy changes.

6

Update on Migration Conversion - Data Clean-up

• Current Status– Currently 3 Data Cleansing requests have been

sent to the counties (All Waves)

– No “show stoppers” currently identified

– A higher volume of Data Cleansing requests is expected to start in March 2009 (All Waves)

• This aligns with the Conversion Team completing build activities and entering Conversion System Test March 1

7

Update on Migration Conversion - Data Clean-up

• Data Cleansing Tracking– C-IV is tracking the progress of each Data Cleansing

item on a monthly basis beginning mid-February 2009– The Data Cleansing Tracking Report will show a

summary of the items left to be cleaned-up and detailed breakdown of the activity per month completed on each item

– By the 15th of each month an updated CIT will be sent to the County notifying them that updated Data Cleansing Reports have been posted to the Web Portal and a new Data Cleansing Tracking Report has been posted

• The Data Cleansing Tracking Report will report on progress through the end of the prior month. (On April 15 th the counties will receive a report of progress through March 31st)

8

Update on Migration Conversion – Mock Conversions

• Mock Conversions– There are currently 7 Mock Conversions scheduled

• Wave 1: May 2009 – September 2009 (4)• Wave 2: December 2009 – January 2010 (2)• Wave 3: April 2010 (1)

– Each County will have access to their converted data (accessed through the C-IV System) for a period of 4 weeks during a Mock Conversion for the Wave

• Wave 1: 7/5/09 – 7/23/09 & 8/10/09 – 8/14/09• Wave 2: 1/4/10 – 1/22/10 & 2/1/10 – 2/5/10• Wave 3: 4/5/10 – 4/23/10 & 5/3/10 – 5/7/10

– County provides resources to confirm that their data is being migrated effectively

• This is the County’s opportunity to preview the migrated data before cutover

• It is anticipated that the County resources will be able to access C-IV from the County

9

Update on Migration Development Status – Release Schedule and Scope Management

• New Scope Management Change Requests (SMCRs) will not be included in the Migration Release (9.07)

• Release 9.07 includes all of Migration required modifications

• Critical path from System Test to UAT to Training to Wave 1 Go Live!

C-IV Release ScheduleMonday, January 19, 2009

1/1/2009 6/30/2010

2/09 3/09 4/09 5/09 6/09 7/09 8/09 9/09 10/09 11/09 12/09 1/10 2/10 3/10 4/10 5/10 6/10

11/2/2009Wave 1 Go Live

3/10Wave 2 Go Live

6/10Wave 3 Go Live

2/09Release

9.02

3/09Release

9.03

4/09Rlease

9.04

5/09Release

9.05

7/09Release

9.07

11/09Release

9.11

1/10Release

10.01

3/10Release

10.03

9/09Release

9.09

1/10 - 3/10Training Delivered



5/10Release

10.05

6/09UAT Completed

4/09System Test Completed

5/09 - 9/09Mock Conversions



1/09 - 5/10Data Cleansing and Verification

10

Update on Migration Development Status – UAT

– UAT Plan is complete

– Recruitment of UAT Testers began in January

– Testing will be conducted April 1 – June 5, 2009

– UAT Testing will be conducted at the project site

– UAT testing will focus on CMSP functionality, Reports, Forms, NOAs and Rush Warrant Print

– UAT will include both scripted and unscripted testing

– There is funding for salaries, benefits and travel

11

Overview of the Migration Implementation and Communications

Total: 6236 Users 131 OfficesWave 2: 2358 Users 90 OfficesWave 1: 2907 Users 78 Offices

CIV Consortium: By the Numbers...Original 4 Counties Migration CountiesMerced: 400 Users 9 OfficesStanislaus: 543 Users 6 OfficesRiverside: 1985 Users 51 OfficesSan Bernardino:3308 Users 65 Offices

Wave 1: 2907 Users78 Offices



Migration Total: 6850 Users 242 Offices

Imperial 398 UsersInyo 23 UsersKern 1612 UsersKings 251 UsersMono 8 UsersMonterey 554 UsersSan Benito 62 Users

Alpine 1 UserAmador 27 UsersCalaveras 40 UsersEl Dorado 119 UsersGlenn 51 UsersLake 120 UsersMadera 288 UsersMarin 140 UsersMariposa 18 UsersMendocino 156 UsersNapa 95 UsersSan Joaquin 1217 UsersTuolumne 55 Users

Butte 363 UsersColusa 32 UsersDel Norte 66 UsersHumboldt 197 UsersLassen 41 UsersModoc 16 UsersNevada 69 UsersPlumas 19 UsersShasta 291 UsersSierra 3 UsersSiskiyou 81 UsersSutter 152 UsersTehama 115 UsersTrinity 22 UsersYuba 150 Users

Total: 9143 Users 209 Offices

C-IV Production Counties

Wave 3: 1585 Users 74 OfficesTotal: 11501 Users 299 Offices

Total C-IV Consortium at completion of Migration:

13,086 Users 373 Offices

13

Overview of the Migration Implementation and Communications – Plan, Schedule Deliverables

Pre-Implementation• Create Implementation Plans (Deliverables) with County Review • Conduct Site Prep and Installation of Hardware/Software• Build and Test Interfaces• Verify End Users and Type of Training Required• Prepare Adhoc Report Users for New Reporting Methods• Prepare County Points of Contacts for Project Activities• Conduct Change Management Analysis and Train Staff on Process Changes • Conduct C-IV System Training• Conduct Data Cleansing and Conversion Prep/Mock Conversion

Cutover to C-IV• Prepare Counties for Go Live• Cutover Weekend

Post-Implementation• Provide In-County Support• Issues Resolution

Sample Implementation Activities by WaveActivity Wave 1 Wave 2 Wave 3

Data Cleansing January - October 2009 January 2009 - April 2010 January 2009 - May 2009

Validate C-IV users February 2009 February 2009 February 2009Test and verify SFTP Server February 2009 February 2009 February 2009Program and test interfaces January - May 2009 January 2009 - May 2009 January 2009 - May 2009

Counties submit codes table values January - March 2009 January - March 2009 January - March 2009Change Management Kickoffs in Counties March 2009 July 2009 October 2009Process and role gap analysis January 2009 - May 2009 May 2009 - September

2009August - December 2009

Fiscal demonstration March 2009 March 2009 March 2009User Acceptance Testing April - May 2009 April - May 2009 April - May 2009Site prep and installation January - August 2009 January - October 2009 January 2009 - March 2010

Enter user profiles, office information, assignments

July - September 2009 November 2009 - January 2010

February - April 2010

Mock Conversion(s) May - September 2009 December 2009 - January 2010

March 2009

Review and Finalize County Decision Points June 2009 October 2009 January 2010Change Discussion Guide prep, training and distribution

June - July 2009 October - December 2009 January - March 2010

C-IV System Training September 2009 - October 2009

December 2009 - February 2010

March - May 2010

Complete Implementation Readiness Checklist August - October 2009 December 2009 - February 2010

March - May 2010

Finalize Implementation Support plans September 2009 January 2010 April 2010Final Manual Conversion Preparations October 2009 February 2010 May 2010C-IV Go-Live November 2009 March 2010 June 2010Implementation Support November - December

2009March - April 2010 June - July 2010

Participate in proven Practices gathering sessions

December 2009 April 2010 July 2010

Case verification prior to EDBC November 2009 - April 2010

March - August 2010 June - November 2010

15

Overview of the Technical Migration Development and Implementation Activities

Migration Development– Commodities Procurement #4: February 2009

– Server Installation and Configuration: May 2009

– Performance Testing: Through May 2009 and Continuously After

– Oracle RAC Upgrade: August 2009

– System Operations and Support Plan: Through April 2010

Migration Implementation– Hardware and Software Acquisition Plan: December 2008

– Imaging Plan: December 2008

– Site Survey, Preparation, and Installation: Through March 2010

16

Review DTS POP Network Issue and Status

– Dec. 11 - Met with DTS & OSI to discuss Technical and Service Delivery issues. DTS to provide document on issues in two weeks

– Dec. 15-18 – Conference calls with DTS POP counties to inform of status of issue and options

– Dec. 24 – Received documents from DTS. Technical issues largely resolved. Service Delivery issues still outstanding

– Jan. 5 – Submitted C-IV response to DTS documents to OSI– Jan. 5 – Napa County formally requests to change to County

POP Model– Jan. 22 – Follow-up conference call held with DTS POP

counties

17

Update on C-IV M&O

• The M&O Phase of the Project has been underway for 50 months.

• M&O highlights since the September 2008:

– Automated Medi-Cal Redetermination Packets

– Upgraded to Java 5, Web-Logic 10

– Implemented 3 of the 5 phases for Time Limits enhancements - database and page updates complete. The last 2 phases will increase automation and will occur post-Migration.

– Enhanced Resource Data Bank to show cross county impacts

18

Update on C-IV M&O

• M&O Planned Release Highlights, available to all 39 counties as they migrate:

– CMIPS-II Design for C-IV Online IHSS referral processing

– 9.01: Add Spell Check, County maintained valuables (45+ enhancements)

– 9.02: ACL 08-30 Reporting, EBT PIN unlock

– 9.03: Training Data Refresh, FNS 209 Report Updates

– 9.04: County maintained mileage rates, CA 237 FC Report Updates

– 9.05: Automate Cal-Learn, Enhance Intake Scheduling, Confidential Case Restrictions, CA 812 Report Updates

– 9.07: Merge Migration Code with M&O Code

– 9.09: Change EBT Vendor from JPM Chase to ACS, WPR Enhancements

– 9.11: New programs for C4 Yourself: CMSP, CalWORKs, Medi-Cal

19

C-IV M&O: Release 9.01 Recap

• Release 9.01 deployment was delayed 1 week to February 1. This was the first time in 53 monthly releases there has been a delay.

• What happened– The database structure is changing to support an SCR which creates tighter coupling of the Person and their

Application Status. This involves over 57 million rows of database updates.

– This SCR was tested through CIV development lifecycle and was applied to Staging to get a Production timing estimate of 15-20 hours, within the deployment timeframe of 2am Sunday to 2am Monday.

– The Production timing estimate was inaccurate due to additional time needed to update both Disaster Recovery and Ad-hoc databases while maintaining archive and rollback logs. At 2pm Sunday the update was 12 hours through running with 20+ hours projected remaining. After functional and technical review confirmed no mandate for deployment timing, rollback was initiated to ensure C-IV Online would be up Monday morning.

• What we measures are we researching, to execute differently this weekend– Increase Rollback and archive logs (both size and scale) to reduce contention.

– Segment database structure update into subroutines some of which can start earlier in the deployment cycle.

– Decouple Ad-hoc database update from Production and Disaster Recovery. This may result in a delay of Ad-hoc availability until Tuesday. This SLA exception has been approved to provide greater contingency.

– Research any network tuning parameters to improve file transfer speeds.

20

Update on C-IV Work Participation Rate (WPR) functionality and status

– The project has planned the rollout of WPR as follows:

• Data Collection (C-IV page changes necessary for adequate data entry and tracking) – targeted for July 2009 implementation

• Work Eligible Individuals (WEI’s) Determination (mandatory participants) – targeted for March 2009 implementation

• Work Participation Rate (WPR) Determination (the percentage of mandatory participants that meet the federal work participation requirements) – targeted for November 2009 implementation

• Reporting – (integrate all necessary WPR reporting into C-IV Solution) -targeted for November 2009 implementation

21

Update on C-IV Work Participation Rates (WPR) functionality and status

WPR Solution2009 Plan

1/5/2009 11/23/2009

2/1/2009 3/1/2009 4/1/2009 5/1/2009 6/1/2009 7/1/2009 8/1/2009 9/1/2009 10/1/2009 11/1/2009

3/23/2009WEI Determination Implemented

1/5/2009 - 9/28/2009Development

11/23/2009WPR Determination

Reporting ToolManagement Reports

Implemented

1/26/2009Release 9.01

3/23/2009Release 9.03

2/23/2009Release 9.02

4/20/2009Release 9.04

5/18/2009Release 9.05

2/25/2009WPR Workgroup Reports Prototype

2/23/2009 - 11/23/2009WEI/WPR Project Validation (System Test)

3/23/2009 - 11/23/2009Workers Ad-Hoc WEI Information

10/7/2009WPR Workgroup Reports Demo

7/27/2009Release 9.07

9/28/2009Release 9.09

11/23/2009Release 9.11

7/27/2009Data Collection Elements Implemented

22

Update on C-IV Medi-Cal PII Safeguards

– C-IV is in compliance with the physical and security safe guard requirements set forth by the State, with the exception of the following All systems must time out after 20 minutes of inactivity.

Currently, C-IV’s time out is set at 30 minutes. SCR 33323 has been created to address this issue and will be implemented

prior to June 2009

23

Update on C-IV Medi-Cal PII Safeguards

– In addition to C-IV’s compliance, each county in the consortium will need to take appropriate action(s) to confirm they are in compliance with each section of the Privacy and Security Agreement. For example:

• Section I/X: General confidentiality policies must be signed for all contracted staff (cleaning crews, temporary workers, etc)

• Section II/IV: Training for staff that have or will have access to PII and maintaining certifications of agreement to comply with privacy/confidentiality and security safeguards.

• Section III: Risk Management reviews/corrective action plans• Section V: Physical security onsite and at applicable storage warehouses.• Section VI: Remote access of PII and encryption of portable media devices.• Section VII: Paper document controls within the county.• Section VI/VIII: This section relates to the policies and procedures, which address

identifying and responding to suspected or known security incidents. C-IV contains this ability; however, counties must request the functionality be turned on in order to obtain the log entries of a particular person, case, etc.

• Section IX: Self assessments

24

Review Workstation Distribution Policy

– Utilizes workstation counts from RFP

– Prioritizes distribution - Core Users first

– Provides Methodology for ‘true-up’ by Wave

– Options to address additional needs• True-Up Allotment (100 per wave)

• Use County-owned PCs as non-managed

• Use State-owned (ISAWS) PCs as non-managed

• County Purchase Process

25

• C4 Yourself www.c4yourself.com – FNS Grant – C4Yourself implemented in all C-IV counties on

10/29/2007. Currently receiving over 300 applications per week. Total processed as of 12/31/2008:

– Enhancements targeted for November 2009:• Add additional functionality for Food Stamps• Add Medi-Cal, CalWORKs• Add CMSP program

County Expedited Not Expedited TotalMerced 349 281 630

Riverside 776 633 1409

San Bernardino 3,429 2,753 6,182

Stanislaus 1,279 1,149 2,428

Totals 5,833 4,816 10,649

Overview of Strategic Direction and Status from October JPA Board Retreat – C4Yourself

26

Overview of Strategic Direction and Status from October JPA Board Retreat – C4Yourself

– FNS funding was approved by the Board last month

– CMSP funding was approved by the CMSP Board on December 18th and was submitted for JPA Board approval today

– We have conducted 2 workgroup meetings and are on schedule to have enhancements complete by November 2009

27

Overview of Strategic Direction and Status from October JPA Board Retreat – Enhanced IVR

First Steps:

• Share marketing tools/plan with production counties

• Complete staff survey to determine types of questions received from customer phone calls to determine what additional information could be included on IVR

28

Overview of Strategic Direction and Status from October JPA Board Retreat – Electronic Signature

– Identified possible options upon completion of research in the following:

• State Correspondence • Civil Code• Other States/systems using electronic signature

– Accenture completing technical research of identified options

– Will work with the Counties on solution and identifying/discussing any other issues

– End product: a global solution that will work for online self service or worker supported use

29

Overview of Strategic Direction and Status from October JPA Board Retreat – Imaging

– Production Counties and five additional Migration Counties plan to acquire new imaging system

– Counties are working together to:• Identify funding• Develop justification for qualifying MC PII funds

– C-IV is working with counties to identify funding approaches and timelines

Overview of Strategic Direction and Status from October JPA Board Retreat – Tech Enabled Worker Automation

• Ideas will be requested from County staff via CIT / CRFI, on how to utilize the C-IV System to streamline a worker's daily tasks. Current Cost Saving Ideas (CSI) are being gathered in Stanislaus.

• Some current ideas are:– Using the C-IV System to pre-populate recertification documents

so that customers would only enter changed information

– Use electronic signature capabilities to enhance worker interviews with customers in the office

– Use the new imaging solution to streamline the flow of paper documentation within the agency

– Use an enhanced IVR System to reduce the amount of time a

worker is answering customer's routine questions

31

Update on C-IV Consortium Staffing (M&O and D&I)

M & O– Riverside has received applications and interviews are

scheduled for one vacancy– One vacancy (Merced) remains to be filled as soon as

possibleD & I– 11 vacancies remain. El Dorado may be able to contract

for some positions. Openings include:• 1 Site Prep• 1 Implementation Coordinator• 1 Change Management Coordinator• 3 Training Coordinators• 4 Trainers• 1 Admin Assistant

32

Budget Update/Overview – Migration D&I Budget

• SFY 2008/09

– Planned expenditures on target

• SFY 2009/10 – Migration D&I fully funded

• SFY 2010/11

– IAPDU planning in progress

MIGRATION D&ISFY 08/09

IAPDUSFY 09/10

IAPDU

D&I

Consortium Project Staff

Development 1,090,569 455,690

Implementation 1,902,936 9,866,446

Contractor Services

Development 26,621,577 13,114,884

Implementation 12,606,131 30,849,843

Quality Assurance 2,459,320 3,043,275

Legal Support 82,711 127,500

IV&V 653,810 649,580

Facilities

Development 1,346,141 1,675,964

Implementation 1,184,855 972,598

Hardware 8,917,404 5,607,539

Hardware Maintenance 496,960 328,098

Software 10,378,406 7,236,057

Software Maintenance 1,893,493 1,108,752

Travel 1,531,790 1,502,846

Training

Consortium Project Staff 708,781 1,584,000

Development 1,174,923 47,083

Implementation 0 14,444,057

Consortium Training Travel 349,250 2,333,061

73,399,057 94,947,273

M&O

Consortium Project Staff 0 83,565

Facilities 0 1,309,799

Hardware Maintenance 0 723,449

Software Maintenance 0 3,163,288

Production & Operations 0 5,675,962

Travel 0 10,000

0 10,966,063

73,399,057 105,913,336

Total M&O Costs

Total Costs (D&I and M&O)

Total D&I Cost

33

Budget Update/Overview – C-IV M&O Budget

• SFY 2008/09

– Increasing print volumes due to increased caseload and system functionality. Re-allocations will cover additional costs

• SFY 2009/10

– M&O fully funded

• SFY 2010/11

– IAPDU planning in progress

C-IVSFY 08/09

IAPDUSFY 09/10

IAPDU

D&I

Hardware

Financed 3,624,507 303,3143,624,507 303,314

M&O

Consortium Personnel 2,592,814 2,601,214Contractor Services

Application Maintenance 18,500,710 19,775,401

QA Contractor 1,810,826 1,876,787

Planning Consultant 233,100 1,118,880Legal Counsel 312,750 382,975Facilities 1,035,364 1,083,390Hardware 1,537,020 2,550,690Software 541,197 1,589,372Hardware Maintenance 1,864,893 1,441,640Software Maintenance 2,900,736 3,166,135Production & Operations 14,627,273 15,030,140Consortium Travel 73,000 122,400Training 0 0

46,029,683 50,739,024

49,654,190 51,042,338

Total D&I Cost

Total M&O Cost

Total Cost (D&I, & M&O)

34

Budget Update/Overview – Overview of SFY 08/09 County Administrative Expenses

39 Member Consortium

Solely 4 Solely 35 Shared 39Actuals To

Date

$0 $36,232 $36,232 $36,232

$0 $39,564 $0 $39,564

$96,891 $0 $96,891 $96,891

$107,924 $5,500 $57,825 $113,424

$0

$204,815 $5,500 $75,796 $190,948 $286,111

San Bernardino ACR-Acct II Position

TOTAL COUNTY JPA COSTS

08/09 Forecast of JPA Insurance/Internal & External

Audit Services/SB ACRMaintenance & Operations

Insurance Services

VTD External Financial Audit

KPMG SAS 70 Internal Audit Services

• Insurance Services and KPMG SAS70 Internal Audit – Actuals were slightly less than planned.

• VTD External Financial Audit; Acct II Position [Solely 4] – Actuals will equal projections.

• Acct. II Position [Solely 35] – Position remains open. Projection decreased.

35

Update on Status of Integration of Migration Counties into C-IV M&O Sub-committees

– A draft recommendation is in review by CPM’s which will include:

• Committee Structure• Representation• Voting

– Committee Selection Process• Currently in development• Similar to the existing ISAWS selection process

– Timeline • A final recommendation will be brought before the

Project Steering Committee in February

36

Overview of ISAWS Project Migration Activities

– Project Closure – State Owned Equipment

– MCRs

– Conversion Activities

– Dedicated County Issue

37

Overview of ISAWS Project Migration Activities – State Owned Equipment

38

Overview of ISAWS Project Migration Activities – State Owned Equipment

– Notifications sent to ISAWS Counties

– Why equipment will need to be decommissioned (ISAWS Project Closure and Public Contract Code Section 10389.1)

– Again DO NOT PANIC!

– Will work with Counties on “Exemption” requests where needed

39

Overview of ISAWS Project Migration Activities – MCRs

– MCR 2381 – Migration Work Activities (8/29/07 - 7/30/10)

– MCR 2398 – GEMS Conversion (1/21/08 - 1/29/09)

– MCR 2405 – Legacy Data Solution (4/22/08 - 7/30/10)

– MCR 2411 – Conversion Batch Process Analysis (6/30/08 - 3/31/09)

– MCR 2412 – Mock Conversion Activities (9/25/08 - 3/31/10)

– MCR 2415 – Cutover Activities (11/17/08 - 7/30/10)

– MCR 2418 – Conversion Data Validation (8/26/08 - 1/29/09)

– MCR 2421 – Convert WTW NOAs to PDF format (2/2/09 - 4/30/09)

40

Overview of ISAWS Project Migration Activities – Conversion Activities

– Weekly Conversion Meetings

– Meetings With Interface Partners – As Needed

– Converted Data Testing - Ongoing

– Monthly System Loads - Ongoing

– Incremental System Loads - Starting In February

– Data Validation – Testing Has Started

– Mock Conversion – In Requirements Phase

41

Overview of ISAWS Project Migration Activities – Dedicated County Issue

– ISAWS Dedicated Counties• 11 Counties: Listed by Wave and Equipment Install Start

– Wave 1: Inyo, Mono, Imperial– Wave 2: Glenn, Lake, Alpine, Tuolumne, Amador, Mariposa– Wave 3: Colusa, Trinity

– CTS Working With The Counties• Network Solutions• Equipment Installation• APDs

– Coordination Of Effort With C-IV Equipment Installation• Goal: Have completed 30 days prior to Equipment Installation

– Tracking progress of all Counties not just ISAWS Dedicated Counties

42

C-IV Procurement Project

– Business Need• The current Maintenance & Operations (M&O) contract with

Accenture ends on October 31, 2011. The Consortium requires on-going goods and services to be secured from a qualified M&O contractor at least six months prior to the end of the current contract term

– C-IV Procurement Project Phases• Phase 1 – Secure the services of a Planning Consultant• Phase 2 – Secure the services of a Maintenance &

Operations Contractor

43

Overview of C-IV Procurement Calendar

# Activity Date

1 Release RFP 3/26/2009

2 Pre-bid Vendor Conference 4/14/2009

3 Letter of Intent to Respond Due Date 4/15/2009

4 Written Questions Accepted 4/16/2009

5 Release of Response to Question 4/27/2009

6 Proposal Submission Deadline 5/28/2009

8 Release of Notice of Intent to Award 7/23/2009

9 Contract Negotiation Period 7/27/2009 – 9/10/2009

10 Federal, State and JPA Approval of Negotiated Agreement 10/23/2009

11 Tentative Start Date of Planning Services 10/26/2009

44

Overview of JPA Board and General Membership Calendar for 2009

Meeting Day Date Time Place Conference Call number

General Membership Meeting (January 2009)

Friday 01/30/09 10:00am-1:00pm Dept of Tech. Svcs.9323 Tech Center Dr.Sacto, CA 95826

Conference call not anticipated for this meeting

JPA Regular Meeting (February 2009)

Tuesday 02/17/09 2:00pm-5:00pm C-IV ProjectSutter Conf. Room11290 Pyrites WaySuite 150Rancho Cordova, CA

Conference Call

1-877-215-4046Meeting ID 792162

JPA Regular Meeting(March 2009)

Thursday 03/26/09 9:00am-12:00pm C-IV ProjectSutter Conf. Room11290 Pyrites WaySuite 150Rancho Cordova, CA

Conference Call

1-877-215-4046Meeting ID 792162

JPA Regular Meeting (April 2009)


Conference Call

1-877-215-4046Meeting ID 792162

JPA Regular Meeting (May 2009)


Conference Call

1-877-215-4046Meeting ID 792162

45

Overview of JPA Board and General Membership Calendar for 2009

Meeting Day Date Time Place Conference Call number

General Membership Meeting (June 2009)

Friday 06/26/09 10:00am-1:00pm Dept of Tech. Svcs.9323 Tech Center Dr.Sacto, CA 95826

Conference call not anticipated for this meeting

JPA Regular Meeting (July 2009)


Conference Call 1-877-Meeting ID

JPA Regular Meeting (August 2009)



JPA Regular Meeting (September 2009)



JPA Annual Retreat (October 2009)

Friday 10/23/09 9:00am-3:00pm TBD TBD

JPA Regular Meeting (November 2009)

TBD TBD TBD TBD TBD

JPA Regular Meeting (December 2009)

TBD TBD TBD TBD TBD

46

Adjourn Meetings

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