Calls for Proposals EGYPT 2012 Information Sessions 2 & 4 April 2012.

Calls for Proposals EGYPT 2012Calls for Proposals EGYPT 2012

Information SessionsInformation Sessions

2 & 4 April 20122 & 4 April 2012

3 Calls for Proposals 20123 Calls for Proposals 2012

1.1. European Instrument for Democracy and European Instrument for Democracy and Human Rights (EIDHR) Human Rights (EIDHR) 1,780,000 EUR1,780,000 EUR

2.2. Non-State Actors in Development Non-State Actors in Development 760,000 760,000 EUREUR

3.3. Egypt - Europe Cultural Cooperation Egypt - Europe Cultural Cooperation

250,000 EUR250,000 EUR

AGENDAAGENDA

Call for Proposals procedureCall for Proposals procedure

What the 3 Calls are about: objectives, What the 3 Calls are about: objectives, priorities and eligibilitypriorities and eligibility

How to develop a Concept NoteHow to develop a Concept Note

How to Apply How to Apply

Call for Proposals ProcedureCall for Proposals Procedure

Restricted Restricted procedureprocedure

Two Two phasesphases

– 1. Submission of 1. Submission of Concept Notes Concept Notes

– 2. Submission of 2. Submission of Full Application Full Application

Deadline for the submission of Concept Notes:Deadline for the submission of Concept Notes:

– Hand Delivery at the EU Delegation: Hand Delivery at the EU Delegation: 6 May 2012, 15:00h 6 May 2012, 15:00h Cairo timeCairo time

– By post: postmark on By post: postmark on 6 May 20126 May 2012

Deadline Concept Notes

6 May 2012, 15.00 Cairo time

Administrative Check 1

Evaluation of Concept Notes

Short-list of Concept Notes

Letters to Applicants

pre-selected applicants and rejection letters

Evaluation of Full Applications

Publication of Calls 22 March 2012

Pre-selection of Full Applications

Pre-selected applicants are invited to submit

supporting documents proving the eligibility of applicants and partners

Eligibility check

Award

Letter to applicants

Contract preparation

correspondence + meeting

Contract Signature

BY END DEC 2012

Submission of Full Applications

(deadline to be specified in letter to

shortlisted applicants)

Administrative Check 2

EIDHR: ObjectivesEIDHR: Objectives

General ObjectiveGeneral Objective

To strengthen the role of civil society in promoting human rights and democratic reforms in Egypt

Specific Objective Specific Objective

To support civil society in Egypt in working on human and democratisation, so as to:i) Pursue common agendas for human rights and democratic

reformii) Build towards consensus on disputed or controversial areas

of policyiii) Enhance the inclusiveness and pluralism of civil societyiv) Support the implementation of EU guidelines on human `rights at local level

EIDHR: PrioritiesEIDHR: Priorities

1. Strengthen the role played by Civil Society Organisations (CSOs) in Egypt's democratic transition and their ability to engage in a constructive dialogue with a broad range of stakeholders on key human rights issues, including security sector reform

2. Strengthen the role of the press and promote freedom and independence of the media

3. Advance the rights and living conditions of vulnerable groups, including marginalised women, children and persons with disabilities

4. Promote tolerance, pluralism and intercultural dialogue within Egyptian society

5. Combat torture and improve pre-detention and detention conditions

A balance between actions targeting rural and urban communities will be sought. Special attention will be paid to actions targeting deprived and remote areas.

All proposals must be based on a sound needs assessment and stakeholders' analysis.

EIDHR: Eligibility of actions EIDHR: Eligibility of actions

What is an action?What is an action?

An action is a self-contained operation built on a coherent setAn action is a self-contained operation built on a coherent setof activities with clearly defined operational objectives, target of activities with clearly defined operational objectives, target groups and planned, tangible results, within a limited groups and planned, tangible results, within a limited timeframe. It should be designed in response to the situation timeframe. It should be designed in response to the situation in Egypt and to the specific needs of the target groups in Egypt and to the specific needs of the target groups identified in the action. identified in the action.

Action durationAction duration

Between Between 12 and 36 months12 and 36 months

Geographical coverageGeographical coverage

Actions must take place in Actions must take place in EgyptEgypt

Actions must contribute to one of the priorities of the CallActions must contribute to one of the priorities of the Call(see section 1.2.1 of the Guidelines) (see section 1.2.1 of the Guidelines)

EIDHR: Budget & size of grantsEIDHR: Budget & size of grants

Budget available: Budget available: 1,780,000 EUR 1,780,000 EUR The amount requested from the EU must fall between:The amount requested from the EU must fall between:

Minimum amount: Minimum amount: 50,000 EUR50,000 EURMaximum amount: Maximum amount: 250,000 EUR250,000 EUR

Any grant requested under this Call for Proposals must fall between the Any grant requested under this Call for Proposals must fall between the following percentages of total eligible costs of the action:following percentages of total eligible costs of the action:

•• Minimum percentage for all applicants: Minimum percentage for all applicants: 50%50%• Maximum percentage for Egyptian applicants: Maximum percentage for Egyptian applicants: 95%95%•• Maximum percentage for non-Egyptian applicants: Maximum percentage for non-Egyptian applicants: 80%80% The The difference difference between the total cost of the action and the amount requested between the total cost of the action and the amount requested must be financed from must be financed from the applicant's or partners' own resources, the applicant's or partners' own resources, or from sources or from sources other than the European Union budget or the European Development Fund. other than the European Union budget or the European Development Fund.

EIDHR: Indicative ActivitiesEIDHR: Indicative Activities

Actions can include a mix of activities, such as:

Monitoring and reporting on human rights issues and policies Studies, evaluations and research activities as part of a wider range of activities Organisation of meetings and events to build cohesion and dialogue among different stakeholders Coordination and networking activities Advocacy and lobbying Capacity building, trainings and educational activities Legal and other support to victims of human rights violations Public information and awareness raising activities such as conferences, seminars, workshops, media announcements and programmes, etc, about specific human rights issues.

See section 2.1.3 of the Guidelines for more details.

EIDHR: ActivitiesEIDHR: Activities

Sub-granting

The applicant may propose awarding sub-grants to third parties in order to support the achievement of the objectives of the action

However, sub-granting may not be the main purpose of the action and it must be duly justified

The maximum amount of a sub-grant is limited to EUR 10.000 per third party while the total amount which can be awarded as sub-grants to third parties is limited to EUR 100.000

EIDHR: Ineligible activitiesEIDHR: Ineligible activities

actions concerned only or mainly with individual actions concerned only or mainly with individual sponsorships for participation in workshops, sponsorships for participation in workshops, seminars, conferences, congressesseminars, conferences, congresses

actions concerned only or mainly with individual actions concerned only or mainly with individual scholarships for studies or training coursesscholarships for studies or training courses

actions supporting political partiesactions supporting political parties

actions involving proselytismactions involving proselytism

EIDHR – Who can apply?EIDHR – Who can apply?

APPLICANT(Beneficiary)

PARTNER/S

(1) In order to be eligible for a grant, applicants must:

• be legal persons and

• be non profit making and

• be civil society organisations, including non-governmental non-profit organisations, community-based organisations and independent political foundations, and networks thereof at local, national, regional and international level and

• be nationals of Egypt, a Member State of the EU in an accession or official candidate country as recognized by the European Union, or in a Member State of the European Economic Area

• be directly responsible for the preparation and management of the action with their partners, not acting as an intermediary.

(2) Potential applicants may not participate in calls for proposals or be awarded grants if they are in any of the situations which are listed in Section 2.3.3 of the Practical Guide to contract procedures for EU external actions.

In Part A, section 3 of the grant application form (“Declaration by the applicant”), applicants must declare that they do not fall into

any of these situations.

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EEE: UE + Islande, Norvège, LuxembourgCandidats: Islande, Croatie, FYROM, Montenegro, Turquie

Non-State Actors: ObjectivesNon-State Actors: Objectives

General ObjectiveGeneral Objective

To advance the development of poverty alleviation and local development strategies and actions, in particular in deprived areas of Egypt

Specific Objectives Specific Objectives

1. To benefit populations out of reach of mainstream services and resources and excluded from policy making processes

2. To strengthen the capacity of Non-State Actors in Egypt to participate in defining sustainable development strategies and in implementing actions aiming at poverty reduction

Non-State Actors: PrioritiesNon-State Actors: Priorities

1. Strengthen the capacity of NSA to develop and implement inclusive local development strategies and programs that seek to combat poverty and unemployment at the community level

2. Promote social and economic justice at the local level, including the promotion of training and employment opportunities and the promotion of dialogue between different stakeholders around social and economic issues;

3. Support the empowerment of marginalised youth so that they can engage and participate actively in the decision making and development of their communities;

4. Advance the rights and living conditions of vulnerable groups, including marginalised women, children and disabled persons.

A balance between actions targeting rural and urban communities will be sought. Special attention will be paid to actions targeting deprived and remote areas.

All proposals must be based on a sound needs assessment and stakeholders' analysis.

Non-State Actors: Eligibility of ActionsNon-State Actors: Eligibility of Actions





Actions must contribute to one of the priorities mentionedActions must contribute to one of the priorities mentionedin section 1.2.1 of the Guidelines. in section 1.2.1 of the Guidelines.

Non-State Actors: Budget & Size of grantsNon-State Actors: Budget & Size of grants

Budget available: Budget available: 760,000 EUR 760,000 EUR The amount requested from the EU must fall between:The amount requested from the EU must fall between:


Any grant requested under this Call for Proposals must fall between Any grant requested under this Call for Proposals must fall between the following percentages of total eligible costs of the action:the following percentages of total eligible costs of the action:

•• Minimum percentage for all applicants: Minimum percentage for all applicants: 50%50%• Maximum percentage for Egyptian applicants: Maximum percentage for Egyptian applicants: 90%90%•• Maximum percentage for non-Egyptian applicants:Maximum percentage for non-Egyptian applicants: 75%75% The The difference difference between the total cost of the action and the amount requested between the total cost of the action and the amount requested must be financed from must be financed from the applicant's or partners' own resources, the applicant's or partners' own resources, or from sources or from sources other than the European Union budget or the European Development Fund. other than the European Union budget or the European Development Fund.

Non-State Actors: ActivitiesNon-State Actors: Activities

Capacity building of NSA, especially in the fields of advocacy and monitoring of public policy making and implementation at the local level

Institutional and technical support to Non-State Actors (internal governance, dialogue, strengthening of implementation and networking capacities etc.)

Innovative approaches of Non-State Actors in the provision of social and other services (notably in the field of economic as well as rural and urban development)

Activities aimed at preparing youth for the work place, creating and/or finding jobs for marginalised people

Trainings and educational activities for marginalised groups with a view to facilitating access to employment

Awareness raising and policy research (data gathering etc.) aimed at a better formulation, implementation and evaluation of development policies at all levels

Organisation of meetings and events to build cohesion and dialogue among different stakeholders at the community and local level

Coordination and networking activities at the local level

See section 2.1.3 of the Guidelines for more details on eligible activities.

Non-State Actors: ActivitiesNon-State Actors: Activities

Sub-granting

The applicant may propose awarding sub-grants to third parties in order to support the achievement of the objectives of the action

However, sub-granting may not be the main purpose of the action and it must be duly justified

The maximum amount of a sub-grant is limited to EUR 10.000 per third party while the total amount which can be awarded as sub-grants to third parties is limited to EUR 100.000

Microfinance/microcredit initiatives

Micro-credit/micro-finance activities are allowed under this call only.

Additional conditions will be applied to actions in the field of microfinance which can be found in Annex I.

Non-State Actors: Ineligible activitiesNon-State Actors: Ineligible activities

actions concerned only or mainly with individual sponsorships actions concerned only or mainly with individual sponsorships for participation in workshops, seminars, conferences, for participation in workshops, seminars, conferences, congressescongresses

one-off conferencesone-off conferences actions in the formal education sector (apart from primary and actions in the formal education sector (apart from primary and

vocational education), except in special circumstancesvocational education), except in special circumstances actions which consist exclusively or primarily in capital actions which consist exclusively or primarily in capital

expenditure, e.g. land, buildings, equipment and vehicles, except expenditure, e.g. land, buildings, equipment and vehicles, except in special circumstancesin special circumstances

actions which discriminate against individuals or groups of actions which discriminate against individuals or groups of people on grounds of their gender, sexual orientation, religious people on grounds of their gender, sexual orientation, religious beliefs or lack of them, or their ethnic originbeliefs or lack of them, or their ethnic origin

actions concerned only or mainly with individual scholarships for actions concerned only or mainly with individual scholarships for studies or training coursesstudies or training courses

actions supporting political partiesactions supporting political parties actions involving proselytismactions involving proselytism

Non-State Actors – Who can apply?Non-State Actors – Who can apply?


PARTNER/S



• be non profit making and

• be nationals of Egypt, or a Member State of the European Union, in an accession or official candidate country as recognised by the European Union or in a Member State of the European Economic Area and

• be Non-State Actors (NSA) constituted in accordance with the legislation in force in the country concerned and

• be directly responsible for the preparation and management of the action with their partners, not acting as an intermediary. be directly responsible for the preparation and management of the action with their partners, not acting as an intermediary.

(2) Potential applicants may not participate in calls for proposals or be awarded grants if they are in any of the situations which are listed in Section 2.3.3 of the Practical Guide to contract procedures for EU external actions

In Part A, section 3 of the grant application form (“Declaration by the applicant”), applicants must declare that they do not fall into

any of these situations.

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Non-State Actors - DefinitionNon-State Actors - Definition

Non governmental organisations Organisations representing indigenous peoples Organisations representing national and/or ethnic minorities Local traders' associations and citizens' groups Cooperatives Trade unions Organisations representing economic and social interests Organisations fighting corruption and fraud and promoting good governance Civil rights organisations and organisations combating discrimination Local organisations (including networks) involved in decentralised regional

cooperation and integration Consumer organisations Women's and youth organisations Teaching, cultural, research and scientific organisations Universities Churches and religious associations and communities Media organisations Any non governmental associations and independent foundations, including

independent political foundations

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Culture: ObjectivesCulture: Objectives

Objectives Objectives

To To strengthen the role and capacitiesstrengthen the role and capacities of cultural of cultural operators within Egyptian societyoperators within Egyptian society

To contribute to the To contribute to the diversity of cultural creationdiversity of cultural creation while respecting basic fundamental rights (such while respecting basic fundamental rights (such as freedom of speech and creation) as freedom of speech and creation)

To provide with an To provide with an increased access to cultureincreased access to culture and contribute to the use of culture as a tool for and contribute to the use of culture as a tool for local sustainable development local sustainable development

Culture: Working AreasCulture: Working Areas

Working Area 1 Working Area 1 Promotion & Development of the Cultural Sector in Contemporary ArtsPromotion & Development of the Cultural Sector in Contemporary Arts

Builds on our Calls of 2010 and 2011Builds on our Calls of 2010 and 2011

Develops the artistic sector in a free and innovative wayDevelops the artistic sector in a free and innovative way

Targets youth, professionals and Targets youth, professionals and locallocal communities communities

Sees the Arts as tools to create conditions for sustainable Sees the Arts as tools to create conditions for sustainable development development

Culture: Indicative ActivitiesCulture: Indicative ActivitiesWorking Area 1Working Area 1

Promotion & Development of the Cultural Sector in Contemporary ArtsPromotion & Development of the Cultural Sector in Contemporary Arts

Bringing contemporary arts to marginalised areas: creation of collaborative initiatives involving local communities contributing to sustainable development and bringing forward the importance of culture

Bringing the arts to the core of everyday life in governorates with limited access to culture – locally produce artistic productions with the participation of prominent artists, new talents and local communities

Promoting mobility of art and artists through the country and internationally by means of residences, setting up of joint travelling exhibitions, etc in the context of wider operations – especially taking into consideration new talents

Creating innovative cultural productions – from the preparation of workshops or any other preparatory activities for the conception of the artistic works, to their production, exhibition and further dissemination and presentation throughout the country

Culture: Working AreasCulture: Working Areas

Working Area 2 Working Area 2

Reinforcement of the Capacities of Cultural OperatorsReinforcement of the Capacities of Cultural Operators

Pilot initiativePilot initiative

NOT FOR ARTS ONLY! NOT FOR ARTS ONLY!

Objective: to improve cultural management skills and Objective: to improve cultural management skills and other professional skills in various fields of culture other professional skills in various fields of culture

Culture: Indicative ActivitiesCulture: Indicative Activities

Working Area 2 Working Area 2

Reinforcement of the Capacities of Cultural OperatorsReinforcement of the Capacities of Cultural Operators

Specialised assistance in issues related to Specialised assistance in issues related to management, management, organisationorganisation and and planningplanning of cultural institutions or cultural operators of cultural institutions or cultural operators or cultural heritage managersor cultural heritage managers

Business skillsBusiness skills development development Support to Support to vocational trainingvocational training or other activities the or other activities the employabilityemployability of of

the professionals of the cultural sectorthe professionals of the cultural sector Capacity-building activities aiming at the Capacity-building activities aiming at the reinforcementreinforcement of the of the

management capacitiesmanagement capacities of important cultural operations (in terms of of important cultural operations (in terms of size, scope and relevance), which could include the financing of a size, scope and relevance), which could include the financing of a pilot international scheme or Egyptian nation-wide operationspilot international scheme or Egyptian nation-wide operations

Foster Foster sustainable development of traditional art forms and sustainable development of traditional art forms and handicraftshandicrafts

Culture: Eligibility of ActionsCulture: Eligibility of Actions





Activities can Activities can exceptionallyexceptionally take place out of Egypt, provided that: take place out of Egypt, provided that:

• The activity is of minor importance within the context of the overall actionThe activity is of minor importance within the context of the overall action

• It is necessary for the good development and visibility of the activities taking It is necessary for the good development and visibility of the activities taking place in Egypt. Indicative examples are: residency / mobility schemes for artists place in Egypt. Indicative examples are: residency / mobility schemes for artists (provided that equal opportunities to all are provided), training, promotion (provided that equal opportunities to all are provided), training, promotion events, touring, etcevents, touring, etc

• The budget allocated to it does not exceed 20% of the budgetThe budget allocated to it does not exceed 20% of the budget

Actions must contribute to one of the priorities mentioned in section 1.2.1 of the Actions must contribute to one of the priorities mentioned in section 1.2.1 of the Guidelines. Guidelines.

Culture: Ineligible activitiesCulture: Ineligible activities

actions concerned only or mainly with individual sponsorships actions concerned only or mainly with individual sponsorships for participation in workshops, seminars, conferences, for participation in workshops, seminars, conferences, congressescongresses

actions concerned only or mainly with individual scholarships for actions concerned only or mainly with individual scholarships for studies or training coursesstudies or training courses

actions that are normally part of the current programmes of the actions that are normally part of the current programmes of the organisation. Action Proposals may seek an additional valueorganisation. Action Proposals may seek an additional value

Culture: Budget & size of grantsCulture: Budget & size of grants

Budget available: Budget available: 250,000 EUR250,000 EUR The amount requested from the EU must fall between:The amount requested from the EU must fall between:


Any grant requested under this Call for Proposals must fall between the Any grant requested under this Call for Proposals must fall between the following percentages of total eligible costs of the action:following percentages of total eligible costs of the action:

•• Minimum percentage for all applicants: Minimum percentage for all applicants: 50%50%• Maximum percentage for all applicants: Maximum percentage for all applicants: 80%80% The The difference difference between the total cost of the action and the amount requested between the total cost of the action and the amount requested must be financed from must be financed from the applicant's or partners' own resources, the applicant's or partners' own resources, or from sources or from sources other than the European Union budget or the European Development Fund. other than the European Union budget or the European Development Fund.

Culture – Who can apply?Culture – Who can apply?


PARTNER/S



• be legally registered in Egypt at the moment of submission of the application

• be directly responsible for the preparation and management of the action with their partners, not acting as an intermediary

• be established in a Member State of the European Union or in any of the following countries:

Egypt, or any other country benefitting from the European Neighbourhood Policy Instrument

A Member State of EEA: Iceland, Lichtenstein or Norway

Croatia, the former Yugoslav Republic of Macedonia, Turkey, Albania, Bosnia and Herzegovina, Montenegro, Serbia, including Kosovo

• Or be an international organisation

The obligation of registration does not apply to international organisations or to diplomatic missions and/or cultural centres (that are integral part of the diplomatic missions or covered by them) or the Ministries of Foreign Affairs of European Union Member States.

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PARTNERS: Who are they?PARTNERS: Who are they?

Partners participate in Partners participate in designing and implementingdesigning and implementing the action, the action, and the costs they incur are eligible in the same way as those and the costs they incur are eligible in the same way as those incurred by the grant beneficiaryincurred by the grant beneficiary

They must therefore They must therefore satisfy the eligibility criteriasatisfy the eligibility criteria as applicable as applicable on the grant beneficiary himselfon the grant beneficiary himself

Egyptian applicantsEgyptian applicants may act individually or with partner may act individually or with partner organisations under the three Callsorganisations under the three Calls

Non-Egyptian applicantsNon-Egyptian applicants must have an Egyptian partnermust have an Egyptian partner if if applying to the EIDHR or the NSA Calls applying to the EIDHR or the NSA Calls !!!!!!!!

Associates, Contractors, Sub-granteesAssociates, Contractors, Sub-grantees

ASSOCIATESASSOCIATESOther organisations may be involved in the action. Such associates play a real role Other organisations may be involved in the action. Such associates play a real role in the action but may not receive funding from the grant with the exception of per in the action but may not receive funding from the grant with the exception of per diem or travel costs. Associates do not have to meet the eligibility criteria referred diem or travel costs. Associates do not have to meet the eligibility criteria referred to in section 2.1.1.to in section 2.1.1.

CONTRACTORSCONTRACTORSThe grant beneficiaries have the possibility to award contracts. Contractors are The grant beneficiaries have the possibility to award contracts. Contractors are neither partners nor associates, and are subject to the procurement rules set out in neither partners nor associates, and are subject to the procurement rules set out in Annex IV to the standard grant contract.Annex IV to the standard grant contract.

SUB-GRANTEESSUB-GRANTEESThe grant beneficiaries may award financial support (sub-grants) to third entities The grant beneficiaries may award financial support (sub-grants) to third entities (the sub-grantees). Sub-grantees are neither partners nor associates nor (the sub-grantees). Sub-grantees are neither partners nor associates nor contractors. Sub-grantees are subject to the nationality and origin rules set out in contractors. Sub-grantees are subject to the nationality and origin rules set out in Annex IV to the standard grant contract.Annex IV to the standard grant contract.

They do not need to be identified at the Concept Note stage.They do not need to be identified at the Concept Note stage.

They do not have to meet the Call’s eligibility criteria.They do not have to meet the Call’s eligibility criteria.

Number of applications and grants per Number of applications and grants per applicantapplicant

An applicant may not submit more than An applicant may not submit more than one one application under application under each Call for Proposalseach Call for Proposals

An applicant may not be awarded more than one grant under An applicant may not be awarded more than one grant under each Call for Proposalseach Call for Proposals

An applicant may at the same time be partner in another An applicant may at the same time be partner in another applicationapplication

Partners may take part in more than one applicationPartners may take part in more than one application

AGENDA AGENDA

How to develop a Concept NoteHow to develop a Concept Note

How to Apply How to Apply

Concept NoteConcept Note

Cannot exceed 5 pages (A4 format ) with Arial font 10 and margins of 2 cm

Typed and written in ENGLISH

Only the CN will be evaluated so it is of UTMOST IMPORTANCE that all the important elements regarding the action are contained therein

Please follow the template in PART A of the Application Form

Concept Note (1)Concept Note (1)

Title of the actionTitle of the action

Location (s) of the actionLocation (s) of the action

Total duration of the action (months)Total duration of the action (months)

Amount requested (EU Contribution)Amount requested (EU Contribution)

Objectives of the actionObjectives of the action

Specific objective (s)Specific objective (s)

Target group (s)Target group (s)

Final beneficiariesFinal beneficiaries

Estimated resultsEstimated results

Main activitiesMain activities

1.1 SUMMARY OF THE ACTION (MAX 1 PAGE)


1.2.RELEVANCE OF THE ACTION (MAX 3 PAGES) 30 POINTS

1.2.1 Relevance to the objectives/sectors/themes/specific priorities of the call for proposals

1.2.2 Relevance to the particular needs and constraints of the target country/countries, region (s) and/or relevant sectors (including synergy with other EU initiatives and avoidance of duplication)

1.2.3. Describe and define the target groups and final beneficiaries, their needs and constraints and how the action will address these needs

1.2.4. Particular added-value elements


1.3. DESCRIPTION OF THE ACTION (MAX 1 PAGE) 20 POINTS

Background to the preparation of the action

Describe the objectives of the action

Describe the key stakeholder groups, their attitudes towards the action and any consultation undertaken with them

Provide brief information on the type of activities foreseen and specify related outputs and results, including a description of linkages/relationships between activity clusters

Indicate the broad timeframe for the action and describe any specific factor that has been taken into account

Concept Note – Evaluation GridConcept Note – Evaluation Grid

Minimum Score = 30 points Scores

1. Relevance of the action Sub-score 301.1 How relevant is the proposal to the objectives and priorities of the Call for Proposals?* 5x2**

1.2 How relevant to the particular needs and constraints of the target country(ies) or region(s) is the proposal? (including synergy with other EU initiatives and avoidance of duplication)

5x2*

1.3 How clearly defined and strategically chosen are those involved (final beneficiaries, target groups)? Have their needs been clearly defined and does the proposal address them appropriately?

5

1.4 Does the proposal contain specific added-value elements, such as environmental issues, promotion of gender equality and equal opportunities, needs of disabled people, rights of minorities and rights of indigenous peoples, or innovation and best practices and the other additional elements indicated under 1.2. of these guidelines?

5

2. Design of the action Sub-score 202.1 How coherent is the overall design of the action? In particular, does it reflect the analysis of the problems involved; does it take into account external factors and relevant stakeholders?

5x2**

2.2 Is the action feasible and consistent in relation to the objectives and expected results? 5x2**

TOTAL SCORE 50

BudgetBudget

Applicants will only submit an estimate of the overall costs of the Action with the Concept Note

If shortlisted ,the applicant will be requested to submit a detailed budget with the Full Proposal. The EU contribution must not vary more than 20 % of the original estimate in the Concept Note.

The Budget needs to be expressed in EUR.

Co-financing : the part of the budget non covered by the EU should be born by the applicant or covered by sources other than the EU budget or European Development Fund

All the necessary expenditure for the completion of the activities must be foreseen in the total estimated budget. PREPARE THE ESTIMATE VERY CAREFULLY!!!

PADORPADORPPotential otential AApplicant pplicant DData ata OOnline nline RRegistrationegistration

Applicant

Partners

PADORPADORPPotential otential AApplicant pplicant DData ata OOnline nline RRegistrationegistration

Documents to be uploaded in PADORDocuments to be uploaded in PADOR

1.1. The The statutes or articles of associationstatutes or articles of association of the of the applicantapplicant organisation organisation and of each and of each partnerpartner organisation. This obligation does not apply to organisation. This obligation does not apply to international organisations which have signed a framework international organisations which have signed a framework agreement with the European Commission. agreement with the European Commission.

2.2. Copy of the Copy of the applicant’s latest accountsapplicant’s latest accounts (the profit and loss account (the profit and loss account and the balance sheet for the previous financial year for which the and the balance sheet for the previous financial year for which the accounts have been closed) .accounts have been closed) .

3.3. Legal entity sheetLegal entity sheet (see annex D of the Guidelines) duly completed (see annex D of the Guidelines) duly completed and signed by the applicant, accompanied by the justifying and signed by the applicant, accompanied by the justifying documents which are requested therein. documents which are requested therein.

4.4. A A financial identification formfinancial identification form conforming to the model attached as conforming to the model attached as Annex E of the Guidelines, certified by the bank to which the Annex E of the Guidelines, certified by the bank to which the payments will be made.payments will be made.

How to How to applyapply

Applicants prepare an envelope including:Applicants prepare an envelope including:

Concept NoteConcept Note - one original + 2 copies + - one original + 2 copies + electronic version on CD-Romelectronic version on CD-Rom

ChecklistChecklist – one original completed – one original completed

Applicant declarationApplicant declaration – one original completed – one original completed and signedand signed

How to applyHow to apply

The outer envelope must show:The outer envelope must show:

the reference number and the title of the call for proposals the reference number and the title of the call for proposals the full name and address of the applicantthe full name and address of the applicant the words "Not to be opened before the opening session" and "the words "Not to be opened before the opening session" and " ال ال

المظاريف فتح جلسة قبل المظاريف تفتح فتح جلسة قبل ””تفتح

Concept Notes must be submitted in a sealed envelope by:Concept Notes must be submitted in a sealed envelope by:

registered mailregistered mail private courier service private courier service hand-delivery hand-delivery

Address:Address: Delegation of the European Union to EgyptDelegation of the European Union to EgyptFinance and Contracts SectionFinance and Contracts Section37 Gameat El Dowal El Arabeya37 Gameat El Dowal El Arabeya

El Fouad Office Building, 11th floorEl Fouad Office Building, 11th floorMohandessin, Giza, CairoMohandessin, Giza, Cairo

QuestionsQuestions

Questions about the Calls may be sent by e-mail to: Questions about the Calls may be sent by e-mail to:

Deadline to submit questions:Deadline to submit questions: 15 April 2012 15 April 2012

The EU has no obligation to provide further clarifications after this The EU has no obligation to provide further clarifications after this date.date.

Replies to Replies to Frequently Asked Questions (FAQ)Frequently Asked Questions (FAQ) will be published on will be published on each of the call’s pages on the EuropeAid website each of the call’s pages on the EuropeAid website by 25 April 2012by 25 April 2012

[email protected]

[email protected]

[email protected]

Final tipsFinal tipsRead the Read the GuidelinesGuidelines very carefully: ALL THE INFORMATION PRESENTED TODAY IS very carefully: ALL THE INFORMATION PRESENTED TODAY IS THERE!!!THERE!!!

Read the Read the Application FormApplication Form (Annex A) very carefully (Annex A) very carefully

Read the Read the General ConditionsGeneral Conditions of the draft contract very carefully of the draft contract very carefully

Check the Check the EuropeAid websitesEuropeAid websites regularly for updates on Frequently Asked Questions, corrigenda, or modifications to the calendar regularly for updates on Frequently Asked Questions, corrigenda, or modifications to the calendar

Use the Use the functional mailboxesfunctional mailboxes to communicate with the EU Delegation – do not contact individuals, they are not allowed to answer to communicate with the EU Delegation – do not contact individuals, they are not allowed to answer any questions directlyany questions directly

Ensure that your Ensure that your contact detailscontact details are up to date to facilitate correspondence are up to date to facilitate correspondence

Use the Use the checklist for Concept Notechecklist for Concept Note to ensure that you meet all the administrative requirements to ensure that you meet all the administrative requirements

The EU cannot advise on the eligibility of applicants, partners or actionsThe EU cannot advise on the eligibility of applicants, partners or actions

GOOD LUCK & THANK YOU!!!

Date post:	27-Mar-2015
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