Campus Security Authority Training

Presented by:The University of Southern Indiana Office of Public Safety

What you need to know if you are a Campus Security Authority at the University of Southern Indiana

Welcome to the University of Southern Indiana Campus Security Authority Training. This short tutorial will provide you with the basics of what you need to be aware of to meet USI’s obligations under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, better known as the Clery Act.

Welcome!

The role of a CSA is crucial to the reporting of criminal incidents that occur on the campus, adjoining public property, or other properties owned, controlled, or leased by USI. We recognize that as a CSA you are not law enforcement or security personnel. This training is designed to better facilitate your understanding of CSA requirements and answer the questions you may have

Campus Security Authority Training

Choosing a college is a major decision for students and their families. Along with academic, financial and geographic considerations, the issue of campus safety is a vital concern. The federal government began to require educational institutions to disclose safety and crime information at the urging of the parents of Jeanne Clery, a young woman brutally victimized by another student while she attended Lehigh University in Pennsylvania.

Origin of the Clery Act

Origin of the Clery Act

Jeanne's parents, Connie and Howard, discovered that students hadn't been told about 38 violent crimes on the Lehigh campus in the three years before her murder.

They joined with other campus crime victims and persuaded Congress to enact this law, which was originally known as the "Crime Awareness and Campus Security Act of 1990"

Origin of the Clery Act

Her parents believed that had their daughter known about the violent crime the other student had been involved in, she would have been more careful. As a result, The Clery Act requires higher education institutions to report campus safety policies and procedures as well as crime and fire statistics to current and prospective students, staff and faculty as well as the Department of Education. This information is then posted electronically for review

• Publish and distribute an annual Campus Security report by October 1st of each year.

What is required by the Clery Act?

• Inform prospective students and employees about the Campus Security Report.

• Support and keep an up-to-date daily log of all reported crimes.

• Notify the campus in a timely way of crimes that threaten safety.

Consequences for Non-Compliance with the Clery Act

• Department of Education can issue civil fines up to $35,000 per violation

• Suspension or limiting of the institution's Title IV funding• Final Review Determination Reports are public records• Negative media attention• Can be used in court to demonstrate deliberate indifference to

security issues

Clery Act Responsibilities

• Many crimes (especially sexual assaults) go unreported to police but may be reported to other “trusted” campus officials.

• As a result the Clery Act requires institutions to designate certain campus officials as CSA’s

• You may be designated as a CSA due to your position, function or role at the University of Southern Indiana

• Data is collected from the CSA’s to get the most accurate crime statistics possible

Clery Act Responsibilities

• As a designated CSA, you are not considered a public safety officer or law enforcement official

• Your role as a CSA merely involves the process of providing the potential criminal incident information you receive and notify the USI Office of Public Safety as quickly as possible

• This process will be described in more detail later in the training

Why Are You A CSA?

• The law defines four categories of Campus Security Authority: Police/Public Safety officials. Non-police/Public Safety staff

responsible for monitoring university property (such as the student workers for the Office of Public Safety).

People/offices designated by the University to whom crimes should be reported.

“Officials with significant responsibility for students and campus activities”

An official is defined as any person who has the authority and the duty to take action or respond to particular issues on behalf of the institution.

Who Is A CSA?

• Defined by function, not title: • Significant responsibility for student AND campus activities• Regular contact with students• These definitions include Resident Assistants (RA)

• Other examples include:• Deans• Residential housing staff• Athletic coaches • Student activities coordinators• Student judicial officers• Faculty advisors to student organizations

Who Is Not A CSA?

•A faculty member who does not have any responsibility for student and campus activities beyond the classroom.

•Medical doctors responsible for student care.

•Support Staff• Clerical• Maintenance• Food service employees

•Those who are exempt by law:• Pastoral and licensed

Professional counselors

As A CSA, What Do I Have To Do?

“To report allegations made in good faith to the reporting structure established by the

institution” (Dept. of Education)

The function of a campus security authority (CSA) is to report to the official or office designated by the institution to collect crime report information, such as the Office of Public Safety Office, those allegations of Clery Act crimes that he or she concludes were made in good faith.

Here at USI all reportable crimes should be reported to the Office of Public Safety.

•A campus security authority’s key responsibility is to encourage crime victims and witnesses to report crimes to the Office of Public Safety.

WHEN IN DOUBT-REPORT IT!!!!

Reporting Crimes

• Whether you are a CSA or not, everyone should encourage the victim of a crime to report the crime immediately to the Office of Public Safety or a local law enforcement entity (911). The Office of Public Safety may be reached at:

812-492-7777 (Emergency)812-464-1845 (Administrative Office)812-228-5029 (Anonymous phone mail tip line)

• If you are exempt from reporting, we encourage you to advise the victim that they may report the crime anonymously to the OPS through the use of the web based SILENT WITNESS referral system or through the Dean of Student’s CARE TEAM REPORTING FORM

• For more information on the Silent Witness system http://www.usi.edu/security/silent-witness-report-form

• For more information on the Care Team Reporting Form• http://www.usi.edu/deanofstudents/careteam

Confidential Reporting Option

•Although not required, everyone at USI is encouraged to report crimes and to tell victims about the Confidential Reporting Process.

•Confidential Reporting Process: Victims can report crimes confidentially (no names or criminal investigation) to the Office of Public Safety. However, enough information has to be provided to determine a crime has occurred.

So What Do I Have to Report?

• These crimes must be reported: Homicide Sex Offenses Aggravated Assault Robbery Burglary Stolen Vehicles Arson

(Definitions provided on crime report form attached to this email)

• You must also report: HATE CRIMES, including any of

the seven crimes previously listed; any crime causing bodily injury or any of the following crimes (new in 2008) that were motivated by hate: Theft Simple Battery Intimidation Criminal Mischief (Vandalism)

Liquor, drug and weapons (law violations) – both arrests AND disciplinary referrals

So What Do I Have to Report?

• These crimes must be reported: Homicide Sex Offenses Aggravated Assault Robbery Burglary Stolen Vehicles Arson

(Definitions provided on crime report form attached to this email)

• You must also report: HATE CRIMES, including any of

the seven crimes previously listed; any crime causing bodily injury or any of the following crimes (new in 2008) that were motivated by hate:

Theft Simple Battery Intimidation Criminal Mischief (Vandalism)

Liquor, drug and weapons – both arrests AND disciplinary referrals

Times and Locations Are Important

• Be sure to document:

• When the crime or incident occurred .

• When it was reported to you.

• The law requires that the crime be reported for the calendar year in which it was first reported to a Campus Security Authority – not when it occurred, not when it was reported to police by a CSA.

A crime must be reported if it occurred:• On campus • In on-campus student residence halls• On public property adjacent to

campus (e.g.. roads, sidewalks)• On certain off-campus locations such

as Fraternity Houses or areas the University rents to hold classesIf a crime occurs in a location not listed above it is not reportable under Clery. i.e. a student reports being sexually assaulted while at home during spring break.

Getting the Facts

• Just get the information the person is willing to tell you.– You don’t have to prove what happened or who was at fault, or classify

the crime. Public safety will determine the proper classification of the crime.

– You aren’t supposed to find the perpetrator

• Encourage the person to report to the public safety

• Advise that the report can remain confidential

• BUT: The decision isn’t yours, the person talking to you may not want to talk to public safety – and doesn’t have to

• If the person does NOT want to report to Public Safety, you MUST report the incident as an anonymous statistic, but will not identify anyone involved without permission

Completing the Crime Statistics Report Form

• If you have no crimes to report please respond back to this email and type “no crimes to report”

• If you have a Clery crime that needs to be reported please complete the crime form on the web link

• If you have any questions about the form or if a crime should be reported please contact the Director or Assistant Director of Public Safety at 812-464-1845

Contact Information

All questions should be directed to:Stephen WoodallDirector of Public SafetyUniversity of Southern Indiana812-464-1845sgwoodall@usi.edu

Stephen BequetteAssistant Director of Public Safety812-228-5017slbequette@usi.edu

Other Resources

• http://www2.ed.gov/admins/lead/safety/campus.html

OR• www.usi.edu/security