CAPRICORN DISTRICT MUNICIPALITY...M&E Monitoring and Evaluation MEC Member of Executive Committee...

CDM 2017/18 Reviewed SDBIP Page 1 of 178

CAPRICORN DISTRICT MUNICIPALITY

2017/18 DRAFT REVIEWED SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN


CONTENTS PAGE 1. List of Acronyms……………………………………………………………………………… 3 - 7

2. Foreword by the Executive Mayor …………………………………………………………. 8-9 3. Introduction…………..……………………………………………………….………………..10 4. Purpose …………………………………………………………………………………….….10

5. Legislative Framework …..…………………………………………………………………..11-12

6. Summary of Departmental Performance……………………………………………………13

7. Summary of Reviewed Targets………………………………………………………………14 – 26

8. Adjustment Budget……………………………………………………………………………27 – 30

9. Priorities and Strategies ………………………………………………………………………31

10. Annexure A:Revenue collected by source and expenditure by type:…………………….32-37

11. REVIEWED SERVICE DELIVERY AND PERFORMANCE INDICATORS AND TARGETS

11.1. SEMS Department - Vote 1………………………………………………… 38-61

11.2. Infrastructure Department - Vote 2…………………………………………..62 – 93

11.3. Corporate Department - Vote 3………………………………………………95 – 121

11.4. Finance Department - Vote 4…………………………………………………122– 137

11.5. DPEMS Department - Vote 5……………………………………………… 138 – 158 11.6. Community Services Department - Vote 6…………………………………159 – 173

12. Detailed Capital works plan…………………………………………………………………174-177 17. Conclusion……………………………………………………………………………………..178


1. LIST OF ACRONYMS

ABBREVIATION INTERPRETATION

AGSA Auditor General South Africa

ALM Aganang Local Municipality

ARV Antiretroviral

BAR Basic Assessment Report

BBBEE Broad Based Black Economic Empowerment

BLM Blouberg Local Municipality

BWS Bulk Water Scheme

CAPEX Capital Expenditure

CBD Central Business District

CBO Community Based Organisation

CDW Community Development Workers

CDM Capricorn District Municipality

CFO Chief Financial Officer

CGDS Capricorn Growth & Development Strategy

CHC Community Health Centres

CO Carbon Monoxide

COGHSTA Limpopo Department of Co-Operative Governance, Human Settlement and Traditional Affairs

CPF Community Policing Forum

CSF Community Safety Forum

DPIs Development Priority Issues

LEDET Department of Economic Development, Environment & Tourism

DAFF Department of Agriculture, Forestry and Fisheries

DC District Code DEA Department of Environmental Affairs

DFA Development Facilitation Act 65 of 1995

DGP District Growth Point

DHSD Department of Health and Social Development

DIC Drop in Centre

DMR Department of Minerals Resources

DoA Department of Agriculture

DoE Department of Education


DPW Department of Public Works

DRMF Disaster Risk Management Forum

DSAC Department of Sports Arts & Culture

DTI Department of Trade and Investment

DWA Department of Water Affairs

EEDG Energy Efficiency Demand Grant

EEP Employment Equity Plan

EHS Environmental Health Services

EIA Environmental Impact Assessment

EM Executive Mayor

EMP Environmental Management Plan

EPWP Expanded Public Works Programme

ERP Enterprise Resource Planning

FET Further Education & Training

FMG Financial Management Grant

GDIP Green Drop Improvement Plan

GDP Gross Domestic Product

GDS Growth and Development Strategy

GIS Geographical Information System

GRAP Generally Recognised Accounting Practice

HCBC Home and Community Based Care

HDI Human Development Index

HIV/AIDS Human Immunodeficiency Virus/Acquired Immunodeficiency Syndrome

HH Households

HOC Head of Centre

HR Human Resource

ICT Information and Communication Technology

IDC Industrial Development Corporation

IDDRR International Day for Disaster Risk Reduction

IDP Integrated Development Plan

IGR Intergovernmental Relations

IT Information & Technology

ITP Integrated Transport Plan

IDDRR International Day for Disaster Risk Reduction


KPA Key Performance Area

KPI Key Performance Indicator

LARP Land and Agrarian Reform Project

LDV Light Delivery Vehicles

LED Local Economic Development

LEDA Limpopo Economic Development Agency

LEDET Limpopo Economic Development, Environment and Tourism

LEGDP Limpopo Provincial Employment Growth and Development Plan

LGSETA Local Government Sector Education and Training Authority

LGTAS Local Government Turnaround Strategy

LM Local Municipality

LNLM Lepelle-Nkumpi Local Municipality

LSP Local Service Point

LTP Limpopo Tourism & Parks

LUM Land Use Management

MDGs Millennium Development Goals

MDMC Municipal Disaster Management Centre

MFMA Municipal Finance Management Act 56 of 2003

MGP Municipal Growth Point

MPAC Municipal Public Accounts Committee

M&E Monitoring and Evaluation

MEC Member of Executive Committee

MHS Municipal Health Services

MIG Municipal Infrastructure Grant

MLM Molemole Local Municipality

MM Municipal Manager

MMC Member of Mayoral Committee

MOU Memorandum of Understanding

MPAC Municipal Public Account Committee

MPLS Multiprotocol Label Switching Solution

MSA Municipal Systems Act 32 of 2000

MSIG Municipal System Improvement Grant

MTEF Medium Term Expenditure Framework

MTREF Medium-term Revenue and Expenditure Framework

MTSF Medium Term Strategic Framework


MWIG Municipal Water Infrastructure Grant

NEMA National Environmental Management Act 107 of 1998

NFPA National Fire Protection Association

NGO Non-Governmental Organisation

NLTA National Land Transport Transition Act 22 of 2000

NMT Non-Motorised Transport

NPO Non-Profit Organisation

NSDP National Spatial Development Perspectives

OHS Occupational Health and safety

O&M Operations & Management

OPEX Operational Expenditure

OTP Office of the Premier

PAIA Promotion of Access to Information Act

PCP Population Concentration Point

PGP Provincial Growth Point

PLM Polokwane Local Municipality

PMS Performance Management System

PMU Project Management Unit

PPPs Public Private Partnerships

PRASA Passenger Rail Agency of South Africa

RA Road Assessment

RAL Roads Agency Limpopo

RRAMS Rural Road Asset Management System

RDP Reconstruction & Development Programme

REAL Revenue, Expenditure, Assets & Liability

RHIG Rural Households Infrastructure Grant

RSC levies Regional Services Councils Levy

RWS Regional Water Scheme

SADC Southern African Development Countries

SANBI South African National Biodiversity Institute

SANRAL South African National Road Agency Limited

SANS South African National Standards

SAP Systems Applications and Products

SAPS South African Police Services

SASSA South African Social Security Agency


SCM Supply Chain Management

SDBIP Service Delivery & Budget Implementation Plan

SDF Spatial Development Framework

SDI Spatial Development Initiatives

SEA Strategic Environmental Assessment

SETA Skills Education Training Authority

SIPs Strategic Integrated Projects

SLA Service Level Agreement

SMMEs Small Medium & Micro Enterprises

SO2 Sulphur Oxide

SONA State of the Nation Address

SOPA State of the Province Address

SCOA Standard Chart of Account

SPLUMA Spatial Planning and Land Use Management Act

SS Small Settlements

STATSSA Statistic South Africa

SWOT Strength, Weaknesses, Opportunities and Threats

VAT Value Added Tax

VEP Victim Empowerment Programme

VOCS Victim Of Crime Survey

VIP Ventilated Improved Pit Latrine

WESSA Wildlife and Environmental Society of South Africa

WSA Water Service Authority

WSDP Water Services Development Plan

WSOG Water Services Operating Grant

WSP Work Skills Plan

WTP Water Treatment Plant

WWRAP Wastewater Risk Abatement Plan

WWTW Waste Water Treatment Works

ZCC Zion Christian Church


2. FOREWORD BY THE EXECUTIVE MAYOR

Section 72 of the Local Government: Municipal Finance Management Act, No. 56 of 2003 obligates the accounting officer of a municipality to assess the performance of the municipality during the first half of the financial year and submit a report thereof to the mayor, National Treasury and the relevant provincial treasury by the 25th of January. The report of the accounting officer must take into account the prescribed monthly financial statements and the municipality’s service delivery performance against the approved Service Delivery and Budget Implementation Plan (SDBIP). I’m pleased to confirm receipt of the prescribed report in which the then Acting Municipal Manager (Accounting Officer) has justified and recommended adjustment of the budget and SDBIP review. There are some projects, mainly the water projects, which are behind schedule as a result of late appointment of service providers owing to constraints pertaining to our supply chain capacity. The response to our water services bids was overwhelmingly huge and overstretched our capacity to conduct the supply chain processes within our standard turn - around time. We have drawn valuable lessons from this

unexpected response to our bids. If anything, the overwhelming response to our bids are an indication that service providers have confidence in us. It is a motion of confidence that in CDM every bidder stands a fair chance of success. Those who continue to compete in our bids are confirming our adherence to the principles of good governance and fairness in handling our competitive bidding process, including paying them within 30 days for the work done per specifications. Service providers have since been appointed during December 2017. Notwithstanding the backlog that necessitates the review of the Budget and the SDBIP, we have put in place measures to make up for the lost time. In some instances we have revised the implementation plan to ensure that the projects are still completed within reasonable time.

One critical factor necessitating Adjustments Budget and resultant review of the SDBIP is low revenue collection and our high operation and maintenance cost. We have all the potential to remain a financially viable Municipality. We have recently been upgraded from Grade 4 to 5. This is an acknowledgement and confirmation of our financial viability. We have, after a long time, reviewed our Organisational Structure and are soon to approve the Revenue Generation Strategy so as to strengthen our revenue collection capacity and to grow our revenue base. We have created new positions of Senior Accountant Revenue; Senior Cash Controller and Cash Controllers; Billing Clerks; Senior Meter Reader and Meter Readers, and Credit Control & Debt Collection Officer. The Mayoral Committee will be rolling out campaigns to all the areas where we are rendering cost recovery services and those with the potential to grow our revenue base. The campaigns will seek to establish causes for reluctance to pay for services; to share the effects of non-payment on the Municipality’s operations; and to also appreciate those consumers who have continued to


pay for municipal services. One of our obligations is to continue on our path to render quality and sustainable services and to conduct our municipal affairs in the most transparent manner, so as to win and sustain the trust and confidence of our people. Our operations and maintenance costs is continuing to grow because of factors such as ageing infrastructure and high water losses; inadequate bulk water supply; over-reliance on boreholes, and drying boreholes; and theft and vandalism of water system infrastructure and transformers. Delivery of water by water tankers has become our immediate resort and is one of the main reasons we are unable to keep within the projected expenditure.


3. INTRODUCTION The Municipal Systems Act (MSA) section 41 (1) (a) (b) (c) (d) & (e), stipulates that, “A Municipality must in terms of its performance

management system and in accordance with any regulations guidelines that may be prescribed:-

Set appropriate key performance indicators as a yard stick for measuring performance, including outcomes and impact, with regard to the

Municipality’s development priorities and objectives set out in its integrated development plan,

(a) Set measurable performance targets with regard to each of those development priorities and objectives,

(b) With regard to each of those development priorities and objectives and against the key performance indicators and targets set in terms of

paragraphs (a) & (b) monitor performance and measure and review performance at least once per year,

(c) Take steps to improve performance with regard to those development priorities and objectives where performance targets are not met,

(d) Establish a process of regular reporting to the Council, other political structures, political office bearers and staff of the Municipality and

public and appropriate organs of the state”.

As the budget gives effect to the strategic priorities of the municipality it is important to supplement the budget and the IDP with a management

and implementation plan. The SDBIP serves as the commitment by the municipality, whereby the intended objectives and projected

achievements are expressed in order to ensure that desired outcomes over the long term are achieved and are implemented by the

administration.

4. PURPOSE

Section 54 (1) of the Municipal Finance Management Act states that: (1) On receipt of a statement or report submitted by the Accounting Officer of the municipality in terms of section 71 or 72, the Mayor must:

(a) Consider the statement or report (b) Check whether the municipality’s approved budget is implemented in accordance with the service delivery and budget implementation plan. (c) Consider and, if necessary, make any revisions to the service delivery targets and performance indicators in the plan may only be made with

the approval of the council following approval of an adjustment budget. It is against this background that a submission is made to Council to consider the revision of the service delivery budget implementation plan and adjustment budget as outlined in the abovementioned legislation.


5. LEGISLATIVE FRAMEWORK In terms of sec 28 of the Municipal Finance Management Act no, 56 of 2003:- …….28. (1)A municipality may revise an approved annual budget through an Adjustment Budget. (2) An adjustment budget—must adjust the revenue and expenditure estimates downwards if there is material under-collection of revenue during the current year; (b) may appropriate additional revenues that have become available over and above those anticipated in the annual budget, but only to revise or accelerate Spending programmes already budgeted for; (c) may, within a prescribed framework, authorise unforeseeable and unavoidable Expenditure recommended by the mayor of the municipality; (d) may authorise the utilisation of projected savings in one vote towards Spending under another vote; (e) may authorise the spending of funds that were unspent at the end of the past Financial year where the under-spending could not reasonably have been Foreseen at the time to include projected roll-overs when the annual budget for the current year was approved by the council; (f) may correct any errors in the annual budget; and (g) may provide for any other expenditure within a prescribed framework. (3) An adjustments budget must be in a prescribed form. (4) Only the mayor may table an adjustments budget in the municipal council, but an Adjustments budget in terms of subsection (2)(b) to (g) may only be tabled within any Prescribed limitations as to timing or frequency. (5) When an adjustments budget is tabled, it must be accompanied by— (a) an explanation how the adjustments budget affects the annual budget; (b) a motivation of any material changes to the annual budget; (c) an explanation of the impact of any increased spending on the annual budget And the annual budgets for the next two financial years; and (d) any other supporting documentation that may be prescribed. (6) Municipal tax and tariffs may not be increased during a financial year except when required in terms of a financial recovery plan. (7) Sections 22(b), 23(3) and 24(3) apply in respect of an adjustments budget, and in such application a reference in those sections to an annual budget must be read as a reference to the adjusted budget.


In terms of Section 53(1)(c)(ii) of the Municipal Management Act (MFMA) No. 56 of 2003, the “service delivery and budget implementation plan” is defined as a detailed plan approved by the mayor of the municipality for implementing the municipality’s delivery of municipal services and its annual budget and which must include: (a) Projections for each month of (i) Revenue to be collected by source; and (ii) Operational and capital expenditure by vote; (b) Service delivery targets and performance indicators for each quarter; and (c) Any other matters that may be prescribed and includes any revisions of such plan by the mayor in terms of section 54(1)(c)” The SDBIP therefore seeks to focus the municipality on both financial and non-financial outcomes in order to ensure effective and efficient service delivery. In terms of (c) above National Treasury has prescribed in terms of MFMA Circular No. 13 that ward information for expenditure and service delivery and a detailed capital works plan also be included as part of a municipality’s SDBIP.


6. SUMMARY OF DEPARTMENTAL PERFORMANCE FOR JULY – DECEMBER 2017

Departments Number of Targets Targets

Achieved % Achieved Targets not

Achieved

Strategic Executive Management Services

64 62 96.87% 02

Infrastructure Services

45 27 60% 18

Finance

27 24 88.88% 03

Corporate Services

55 51 92.72% 04

Development Planning and Environmental

Management Services 58 52 89.65% 03

Community Services

22 21 95.45% 01

Overall Organizational Performance 271 237 87.45% 31


7. SUMMARY OF REVIEWED TARGETS

PROJECT NO.

PROJECT ORIGINAL ANNUAL TARGET

REVIEWED ANNUAL TARGET

Q 3 ORIGINAL TARGET

Q3 REVISED TARGET

Q4 ORIGINAL TARGET

Q4 REVISED TARGET

REASONS FOR TARGET REVISION

SEMSD - 06

Risk Committee Meetings

1 Risk register produced, 4 Risk Monitoring report issued and 1 Risk training of management and staff coordinated

Target not revised 1 Risk Monitoring report issued

1 Risk register produced, 1 Risk Monitoring report issued and 1 Risk training of management and staff coordinated

1 Risk Monitoring report issued

Target not revised

Risk training of management and staff are coordinated during Strategic Planning Session during the 3

rd

Quarter. Risk Register is produced once per annum during the 3

rd

quarter.

SEMSD-11 Communication policies (Changed from Corporate Image Built)

1 communication, 1 events management guideline, Social Media policy and 1 corporate image Manual developed

4 communication policies ( 1 communication strategy, 1 events management guideline, 1 Social Media policy and 1 corporate image Manual) approved

Consultation on the draft reviewed strategy

Consultation completed on the 4 communication policies(1 communication strategy, 1 events management guideline, 1 Social Media policy and 1 corporate image Manual)

1 communication policies, 1 events management guideline, Social Media policy and 1 corporate image Manual developed

4 communication policies( 1 communication strategy, 1 events management guideline, 1 Social Media policy and 1 corporate image Manual) approved

Policies are internal and they are developed and managed within the communication unit and do not require any budget


PROJECT NO.



Q 3 ORIGINAL TARGET

Q3 REVISED TARGET

Q4 ORIGINAL TARGET

Q4 REVISED TARGET


SEMSD-12 Communication of municipal programmes (Advertising, publications, publicity, stakeholder participation, corporate image and branding, and media relation programmes)

100 percent of communication programmes coordinated and publicised (Advertising, publication ns, publicity, stakeholder participation and media relation programmes)

100%of communication programmes coordinated and publicised (Advertising, publications, publicity, corporate image and branding ,stakeholder participation and media relation programmes)

100% of communication programmes coordinated and publicised (Advertising, publications, publicity, stakeholder participation and media relation programmes)


100%of communication programmes coordinated and publicised (Advertising, publications, publicity, stakeholder participation and media relation programmes)


Due to the revised original corporate image project which is now part of the communicating municipal programme project, the budget had to be moved to this project

SEMSD – 17

Monitoring of Thusong Service Centres

6 Thusong Service Centres monitored (1 consolidated monitoring report produced)



4 Thusong Service Centers monitored (1 consolidated monitoring report produced)



Ipopeng merged with Moletjie to be one services Centre and Lepelle Thusong Services Centre discontinued.


PROJECT NO.



Q 3 ORIGINAL TARGET

Q3 REVISED TARGET

Q4 ORIGINAL TARGET

Q4 REVISED TARGET


SEMSD-26 Committee Strategic Planning Sessions

8 Committee Strategic Planning Sessions coordinated

Project discontinued

8 Committee Strategic Planning Sessions coordinated


No target for the quarter


Project discontinued due to centralisation of planning related projects in the Department of Development Planning and Environmental Management Services (DPEMS). Already councillors have participated in the Departmental Strategic Planning Sessions of their relevant departments.


PROJECT NO.



Q 3 ORIGINAL TARGET

Q3 REVISED TARGET

Q4 ORIGINAL TARGET

Q4 REVISED TARGET


INFR-02 Procurement of Diesel Engines

4 diesel engines procured as and when required

100% of diesel engines procured as and when required





Target not in line with the SMART principle as the number of diesel engines that would break down and require replacement cannot be determined upfront.

INFR- 09 Water Quality monitoring and sampling

800 chemical and 250 Microbiological samples collected (Both quarters 3 and 4)

700 chemical and 900 Microbiological samples collected





Some villages have been transferred from Aganang Local Municipality to Polokwane Local Municipality, which is a Water Services Authority, hence the need to reduce the number of collectable samples.


PROJECT NO.



Q 3 ORIGINAL TARGET

Q3 REVISED TARGET

Q4 ORIGINAL TARGET

Q4 REVISED TARGET


INFR- 18 Burgerreght/ Motlana/ The Grange (Glenfirness Phase 5) Water Supply

100% construction of water supply project completed, 0 households benefitting



5% construction completed, 0 households benefiting, 0 households benefitting

100% construction completed, 0 households benefiting


Overwhelming of number bids received delayed appointment. Contractor appointed during the month of November and site handed over to the contractor during the month of December 2017

INFR-20 Langlaagte (Rammutla)/ Vergelegen







Overwhelming of number bids received delayed appointment. Contractor appointed during the month of November and site handed over to the contractor during the month of December 2017


PROJECT NO.



Q 3 ORIGINAL TARGET

Q3 REVISED TARGET

Q4 ORIGINAL TARGET

Q4 REVISED TARGET


INFR-21 Lethaleng, Puraspan (Ga Machaba) Ext Water Supply

100% construction of water supply project completed, 0% households benefitting






Overwhelming of number bids received delayed appointment. Contractors appointed during the month of December 2017

INFR-23 Senwabarwana Water Supply








INFR-34 Groothoek (Lebowakgomo Zone B) Water Supply







Overwhelming of number bids received delayed appointment. Contractors appointed during the month of December 2017.


PROJECT NO.



Q 3 ORIGINAL TARGET

Q3 REVISED TARGET

Q4 ORIGINAL TARGET

Q4 REVISED TARGET


INFR-35 Groothoek Gedroogte water supply

100% construction of water supply project. 0 households with water access







INFR-38 Mphahlele (Bolatjane, Phalakwane, Makurung and Dithabaneng) RWS








INFR-48 Mogwadi Borehole


Project discontinued for the current financial year



100 % construction of water supply project completed, 388 households benefitting


Traditional Authority refusing with the boreholes


PROJECT NO.



Q 3 ORIGINAL TARGET

Q3 REVISED TARGET

Q4 ORIGINAL TARGET

Q4 REVISED TARGET


INFR-49 Nyakelane 100% construction of water supply project. 465 households with water access

Target not revised No target for the quarter

90% construction of water supply project completed, 0 households with water access



Poor performing contractor

INFR-52 Nthabiseng/ Capricorn Park WS


Target not revised 70% construction of water supply project completed, 0 households with water access



Target not revised


INFR-53 Sephala, Mokopu, Thoka, Makwetja RWS









PROJECT NO.



Q 3 ORIGINAL TARGET

Q3 REVISED TARGET

Q4 ORIGINAL TARGET

Q4 REVISED TARGET


INFR-62 Drilling of boreholes

10 boreholes drilled 30 boreholes drilled

5 boreholes drilled

Target not revised

5 boreholes drilled

25 boreholes drilled

Service provider appointed and scope of work quantified

INFR-65 WSIG Scheme Lepelle Nkumpi Sanitation

862 households with sanitation access







INFR-66 Lepelle Nkumpi Sanitation








INFR-67 Molemole Sanitation







Overwhelming of number bids received delayed appointment. Contractors appointed during the month of December


PROJECT NO.



Q 3 ORIGINAL TARGET

Q3 REVISED TARGET

Q4 ORIGINAL TARGET

Q4 REVISED TARGET


INFR-68 Blouberg Sanitation








CPSD-17 Training of Employees

100% of the training budget spent on training of employees


75 % of the training budget spent on training of employees

Target not revised


90 % of the training budget spent on training of employees

The target is not realistic. It is not possible to spend 100% of the total Budget.

CPSD-18 Training of Councillors and Magoshi

100% of the training budget spent on training of councillors and Magoshi

90% of the training budget spent on training councillors and Magoshi

75% of the training budget spent on training councillors and Magoshi

Target not revised



The target is not realistic. It is not possible to spend 100% of the total Budget.

CPSD-35 Access control system

1 CDM offices installed with access control



Target not revised



To improve security at our offices. Allocated budget adjusted positively.


PROJECT NO.



Q 3 ORIGINAL TARGET

Q3 REVISED TARGET

Q4 ORIGINAL TARGET

Q4 REVISED TARGET


CPSD-36 Office furniture

100% of requested Office Furniture purchased in line with the available budget by June 2018

Tender advertised and Service Level Agreement (SLA) signed


Terms of Reference(TORs) developed and approved

100% of requested Office Furniture purchased in line with the available budget by June 2018


Project description and targets wrongly captured. Target not measurable.

CPSD-38 Construction of Blouberg Water offices

1 Blouberg water offices constructed

Blouberg water offices site established

Tender advertised and SLA signed

Tender advertised and service provider appointed


Blouberg water offices site established

Delays in the appointment of consultant to initiate and develop the required planning and designs of offices. Currently finalising bill of quantities and costing of the same office building

CPSD-48 Guard houses

3 Guard houses provided

Tender advertised and Service Level Agreement signed


Terms of Reference developed and approved

3 Guard houses developed


Poor performing contractor. Tender re-advertised


PROJECT NO.



Q 3 ORIGINAL TARGET

Q3 REVISED TARGET

Q4 ORIGINAL TARGET

Q4 REVISED TARGET


CPSD - 49 Professional fees( planning, designs, and construction of TOR development and approved for offices and disaster management centre

1 Professional fees( planning, designs, and construction of TOR development and approved for offices and disaster management centre

Need and option analysis report produced and presented.


Terms of Reference developed, tender advertised

1 Professional fees( planning, designs, and construction of TOR development and approved for offices and disaster management centre

Need and option analysis report produced and presented.

Target not measurable

CPSD-52 Construction of external toilets and showers

2 external toilets and showers constructed

Tender advertised and Service Level Agreement signed. 2 remote offices installed with3 showers and 2 toilets each

No target for the Quarter

Terms of Reference developed and approved


Tender advertised and Service Level Agreement signed. 2 remote offices installed with3 showers and 2 toilets each

The project to be implemented

DPEMS-02 Monitoring of Public transport facilities (Blouberg, Lepelle-Nkumpi, Molemole)

4 public transport facilities monitored per municipality

10 public transport facilities monitored (1 per local Municipality i.e. Blouberg, Lepelle-Nkumpi, Molemole, Polokwane)

1 Public transport facilities monitored per municipality (i.e. Blouberg, Lepelle-Nkumpi, Molemole)

4 Public transport facilities monitored (1 per local Municipality i.e. Blouberg, Lepelle-Nkumpi, Molemole, Polokwane)

1 Public transport facilities monitored per municipality (i.e. Blouberg, Lepelle-Nkumpi, Molemole)

4 Public transport facilities monitored (1 per local Municipality i.e. Blouberg, Lepelle-Nkumpi, Molemole, Polokwane)

Monitoring of public transport facilities is conducted in all four local municipalities as such targets were underestimated


PROJECT NO.



Q 3 ORIGINAL TARGET

Q3 REVISED TARGET

Q4 ORIGINAL TARGET

Q4 REVISED TARGET


DPEMS-26 Review of Investment and Marketing Strategy

1 Investment and Marketing Strategy reviewed

Service provider appointed

Draft Investment Strategy Report

Tender re-advertised



Late appointment of service provider

DPEMS - 31

Implementation of SPLUMA (District Municipal Planning Tribunal)

4 District Municipal Planning Tribunal Sessions coordinated

2 reports on district Planning tribunal

1 District Municipal Planning Tribunal Session coordinated

1 report on District Municipal Planning Tribunal

1 District Municipal Planning Tribunal Session coordinated


Rate off application received will not able to coordinate Municipal Planning Tribunal every quarter

DPEMS - 32

Implementation of SDF

Status quo report Service provider appointed

Stakeholder consultation

Bid process 2 SDF projects implemented


Delay in finalisation of terms of references

DPEMS -27

Inward and Outward Mission

100% inward and outward mission conducted

100% packaging of investment opportunities

80% inward and outward mission conducted (Packaging of economic opportunities in the district)

Target not revised

100% inward and outward mission conducted (Hosting of Investor Conference)


Inward and Outward Mission depend on the package opportunities in the investment and marketing strategy

CMSD-04 Extrication equipment

1 set of extrication equipment procured

Target not revised 1 set of extrication equipment procured

Target not revised


Target not revised

Project description was wrongly captured


8. ADJUSTMENT BUDGET

8.1 ADJUSTMENT BUDGET

The municipal council has approved the original budget for implementation of programmes and other logistics for the

2017/18 financial year. An analysis was done on the expenditure trends throughout the first 6 months, and a need for

adjustment was identified.

The original budget was adjusted from R 942 014 000 to R 1 003 638 000 to include roll-overs amounting to R 61 624

000.

The adjustment budget was adjusted upwards from R 1 003 638 000 to R 1 035 970 000 to include the equitable share

roll-overs from previous years amounting to R 32 332 000.

8.2 Operating Revenue

The Municipality realised an increase amounting to R 25 391 000 that consists of adjustments on Equitable

Share.


Source ORIGINAL

BUDGET

2017/18

VIREMENT /

AMMEND

2017/18

ROLL

OVER

2017/18

TOTAL

BUDGET

2017/18

2017/18

DRAFT ADJ

2017/18 DRAFT

ADJ BUDGET

Equitable share 296 059 000 10 010 000 306 069 000 25 141 000 331 210 000

Equitable share - RSC 205 756 000 205 756 000 205 756 000

FMG 1 250 000 1 250 000 1 250 000

RRAMS 2 417 000 2 417 000 2 417 000

MIG 17 600 000 17 600 000 17 600 000

EPWP 5 080 000 5 080 000 5 080 000

MWIG/WSIG 90 000 000 90 000 000 90 000 000

Interest on Investments 24 056 000 24 056 000 24 056 000

Other income (tender

document, access card,

dontations etc)

992 000 992 000 250 000 1 242 000

Water sales 60 830 000 60 830 000 60 830 000

TOTAL FUNDING 704 040 000 - 10 010 000 714 050 000 25 391 000 739 441 000

OPEX FUNDING 2017/18

8.3 Operating Expenditure

Operating expenditure has increased to R 790 457 000 during the adjustment budget. This includes a saving

in salaries, and increases in general expenses, operating projects, bulk water purchases and O&M repairs

and maintenance.


ORIGINAL

BUDGET

2017/18

VIREMENT /

AMMEND

2017/18

ROLL

OVER

2017/18

TOTAL

BUDGET

2017/18

2017/18

DRAFT ADJ

2017/18 DRAFT

ADJ BUDGET

SALARIES 289 906 000 - - 289 906 000 (10 702 000) 279 204 000

COUNCILLORS'

ALLOWANCES

12 165 000 - - 12 165 000 - 12 165 000

GENERAL EXPENSES 112 003 000 (1 440 000) 451 000 111 014 000 469 000 111 483 000

OPERATING PROJECTS 148 228 000 (60 000) 9 067 000 157 235 000 2 645 000 159 880 000

BULK WATER

PURCHASES

57 960 000 - - 57 960 000 12 000 000 69 960 000

REPAIRS AND

MAINTENANCE

35 114 000 1 500 000 492 000 37 106 000 20 979 000 58 085 000

DEBT IMPAIRMENT/

COMMISSION EXPENSE

48 664 000 - - 48 664 000 - 48 664 000

DEPRECIATION 51 016 000 - - 51 016 000 - 51 016 000

TOTAL With depr 755 056 000 - 10 010 000 765 066 000 25 391 000 790 457 000

TOTAL Without depr 704 040 000 - 10 010 000 714 050 000 25 391 000 739 441 000

OPERATING BUDGET 2017/18

8.4 Capital budget

Capital Budget has increased from R 237 974 000 to R 296 529 000 due to the additional Equitable share roll overs.

ORIGINAL

BUDGET

2017/18

VIREMENT /

AMMEND

2017/18

ROLL

OVER

2017/18

TOTAL

BUDGET

2017/18

2017/18

DRAFT ADJ

2017/18 DRAFT

ADJ BUDGET

Equitable share 20 537 000 51 614 000 72 151 000 6 941 000 79 092 000

MIG 217 437 000 217 437 000 217 437 000

WSIG - -

237 974 000 - 51 614 000 289 588 000 6 941 000 296 529 000

CAPEX FUNDING 2017/18


8.5 2017/18 Budget be adjusted as follows:

ORIGINAL

BUDGET

2017/18

VIREMENT /

AMMEND

2017/18

ROLL

OVER

2017/18

TOTAL

BUDGET

2017/18

2017/18

DRAFT ADJ

2017/18 DRAFT

ADJ BUDGET

Total funding 942 014 000 61 624 000 1 003 638 000 32 332 000 1 035 970 000

Total expenditure (without

depreciation)

942 014 000 61 624 000 1 003 638 000 32 332 000 1 035 970 000

- - - - - -

Total budget 2017/18


9. PRIORITIES AND STRATEGIES

10. ANNEXURE A – REVENUE COLLECTED BY SOURCE AND EXPENDITURE BY TYPE

DC35 Capricorn - Table A4 Budgeted Financial Performance (revenue and expenditure)

Description Ref 2013/14 2014/15 2015/16 Current Year 2016/17 2017/18 Medium Term Revenue &

Expenditure Framework

R thousand 1 Audited

Outcome Audited

Outcome Audited

Outcome Original Budget

Adjusted Budget

Full Year Forecast

Pre-audit outcome

Budget Year 2017/18

Budget Year +1 2018/19


Revenue By Source

Property rates 2 – – – – – – – – – –

Service charges - electricity revenue 2 – – – – – – – – – –

Service charges - water revenue 2 – – – – – – – 60 830 64 176 67 706

Service charges - sanitation revenue 2 – – – – – – – – – –

Service charges - refuse revenue 2 – – – – – – – – – –

Service charges - other

Rental of facilities and equipment

Interest earned - external investments 24 056 25 499 27 029

Interest earned - outstanding debtors

PRIORITIES

AND

STRATEGIC

OBJECTIVES

KEY

ORGANIZATION

AL OBJECTIVES

AND GOALS

STRATEGIC

OBJECTIVES

RESPONSIBLE

DEPARTMENT

INFRASTRUCTU

RE

DPEMS FINANCE To provide

sustainable basic

services and

infrastructure

development

To provide affordable, clean and potable water according to RDP standards to 100% of the population.

To ensure operation and maintenance of district water and waste water schemes

Basic Services To ensure financial

viability and

sustainability

Financial viability and

management

To ensure all revenue due to municipality is

collected

To prepare a credible and realistic budget in line with MFMA timelines

SEMS COMMUNITY

SERVICES

CORPORATE

SERVICES

Good Governance

and Public

Participation

To ensure the provision of effective firefighting and rescue services in the whole district

To effectively and efficiently recruit and retain competent Human Capital and sound labour relations

To promote and facilitate effective Intergovernmental

Relations

To increase the capacity of the district to deliver its mandate.

Spatial Rationale

To protect the environment

Local Economic

Development

To provide sustainable basic

services and infrastructure

development


Dividends received

Fines, penalties and forfeits

Licences and permits

Agency services

Transfers and subsidies 618 162 627 385 674 825

Other revenue 2 – – – – – – – 992 1 042 1 094

Gains on disposal of PPE

Total Revenue (excluding capital transfers and contributions)

– – – – – – – 704 040 718 102 770 654

Expenditure By Type

Employee related costs 2 – – – – – – – 289 906 309 110 327 802

Remuneration of councillors 12 165 13 077 14 057

Debt impairment 3 48 664 51 341 40 624

Depreciation & asset impairment 2 – – – – – – – 51 016 51 155 51 294

Finance charges 475 475 475

Bulk purchases 2 – – – – – – – 57 960 62 597 67 605

Other materials 8

Contracted services – – – – – – – 19 039 20 932 23 015

Transfers and subsidies – – – – – – – 3 000 3 300 1 900

Other expenditure 4, 5 – – – – – – – 272 831 257 270 295 176

Loss on disposal of PPE

Total Expenditure – – – – – – – 755 056 769 257 821 948

Surplus/(Deficit) – – – – – – – (51 016)

(51 155)

(51 294)

Transfers and subsidies - capital (monetary allocations) (National / Provincial and District) 237 974 252 047 286 546

Transfers and subsidies - capital (monetary allocations) (National / Provincial Departmental Agencies, Households, Non-profit Institutions, Private Enterprises, Public Corporations, Higher Educational Institutions) 6 – – – – – – – – – –

Transfers and subsidies - capital (in-kind - all)

Surplus/(Deficit) after capital transfers & contributions

– – – – – – – 186 958 200 892 235 252

Taxation

Surplus/(Deficit) after taxation – – – – – – – 186 958 200 892 235 252

Attributable to minorities

Surplus/(Deficit) attributable to municipality – – – – – – – 186 958 200 892 235 252


Share of surplus/ (deficit) of associate 7

Surplus/(Deficit) for the year – – – – – – – 186 958 200 892 235 252

.






11. THE REVIEWED SERVICE DELIVERY AND PERFORMANCE INDICATORS AND TARGETS FOR 2017/18 PER DEPARTMENT ARE REFLECTED BELOW:

11.1 STRATEGIC EXECUTIVE MANAGEMENT SERVICES DEPARTMENT (SEMS) - VOTE 1

Business Unit Strategic Executive Management Services –Vote 1

Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System

Outputs 5: Deepen democracy through a refined ward committee model

Administrative and financial capability

Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate

Project No.

Key performance Area

Strategic Objectives

Project Name

Project Description (major activities)

Location

Key performance indicator

Baseline

2017/18

Annual

Targets

Reviewed

2017/18

Annual Target

s

Quarter 1

Targets

Quarter 2

Targets

Quarter 3

Targets

Reviewed

Quarter 3

Targets

Quarter 4

Targets

Reviewed

Quarter 4

Targets

2017/18 Annual Budget

Reviewed 2017/18 Annual Budget

Reasons for review/ variance

Means of verification

INTERGOVERNMENTAL RELATIONS

SEMSD-01

Good governance and public participation

To promote and facilitate effective intergovernmental relations

IGR meetings

Coordination of IGR meetings

CDM Number of IGR meetings coordinated

68 IGR meetings coordinated


Target not Revised




Target not Revised


Target not Revised

100 000.00

Budget not Revised

None Correspondence/ Attendance registers/ Minutes

SEMSD-02


To promote and facilitate effective intergovernme

District Lekgotla

Coordination of District Lekgotla

CDM Number of District Lekgotla coordinated

1 District Lekgotla coordinated


Target not Revised


Concept document approved





300 000.00

Budget not Revised

District Lekgotla was erroneously target

Correspondence/ Attendance registers







Project No.



Project Name


Location


Baseline

2017/18

Annual

Targets

Reviewed

2017/18

Annual Target

s

Quarter 1

Targets

Quarter 2

Targets

Quarter 3

Targets

Reviewed

Quarter 3

Targets

Quarter 4

Targets

Reviewed

Quarter 4

Targets





ntal relations

ed for Q3 instead of 4

INTERNAL AUDIT

SEMSD-03


To strengthen accountability through proactive audit oversight

Internal Audit

Perform internal audit

CDM Number of internal audit reports produced

4 internal audit reports produced

4 internal audit reports produced

Target not Revised

1 internal audit report produced



Target not Revised


Target not Revised

10 000.00

Budget not Revised

None Internal audit report

SEMSD-04

Good governance and public parti


Audit meetings

Coordinate external audit process, audit committee activities and Municipal support

CDM Number of audit meetings coordinated

15 audit meetings coordinated


Target not Revised




Target not Revised


Target not Revised

840 000.00

Budget not Revised

None Correspondence /Attendance Registers/Minutes







Project No.



Project Name


Location


Baseline

2017/18

Annual

Targets

Reviewed

2017/18

Annual Target

s

Quarter 1

Targets

Quarter 2

Targets

Quarter 3

Targets

Reviewed

Quarter 3

Targets

Quarter 4

Targets

Reviewed

Quarter 4

Targets





cipation

SEMSD-05



Municipal Support

Provide technical support to Local municipalities

CDM Number of municipal support reports issued improved audit outcomes

New Indicator

4 Municipal support report issued

Target not Revised




Target not Revised


Target not Revised

Opex Budget not Revised

Non e

Municipal support report

RISK MANAGEMENT

SEMSD-06

Good governance and public participa

To protect the municipality from potential risk

Risk assessment workshop, monitoring of risk implementations and

Coordinate risk committee meetings and risk training of management

CDM Number of risk registers produced, number of risk monitoring reports

4 risk management committee meetings coordinated

1 risk register produced, 4 Risk Monitoring reports issue

Target not Revised

1 risk register produced, 1 Risk Monitoring report issued and 1 risk

1 Risk Monitoring report issued a


1 risk register produced, 1 Risk Monitoring report issued and 1 risk training of


Target not Revised


Project name aligned with targets. Risk assessment is

Correspondence /Attendance Registers/Minutes







Project No.



Project Name


Location


Baseline

2017/18

Annual

Targets

Reviewed

2017/18

Annual Target

s

Quarter 1

Targets

Quarter 2

Targets

Quarter 3

Targets

Reviewed

Quarter 3

Targets

Quarter 4

Targets

Reviewed

Quarter 4

Targets





tion training of management and staff on risk management

issued and number of risk trainings of management and staff coordinated

d and 1 risk training of management and staff coordinated

training of management and staff coordinated

management and staff coordinated

coordinated during strategic planning sessions in the 3

rd

quarter

SEMSD-07


Coordinate risk committee activities

Risk Committee meetings

Coordination of Risk Committee meetings

CDM Number of risk committee meetings coordinated

New indicator

4 Risk Committee meetings coordinated

Target not Revised

1 Risk Committee meeting coordinated



Target not Revised


Target not Revised


None Correspondence /Attendance Registers/Minutes

SEMSD-08

Good govern

To protect the municipal

fraud prevention progra

Facilitate fraud prevention programm

CDM & LMs

Number of fraud

4 fraud prevention

4 fraud prevention

Target not Revised

1 fraud prevention progra



Target not Revised

1 fraud prevention program

Target not Revised

58 000.00

Budget not Revised

None Correspondence/ Atten







Project No.



Project Name


Location


Baseline

2017/18

Annual

Targets

Reviewed

2017/18

Annual Target

s

Quarter 1

Targets

Quarter 2

Targets

Quarter 3

Targets

Reviewed

Quarter 3

Targets

Quarter 4

Targets

Reviewed

Quarter 4

Targets





ance and public participation

ity from potential risk

mmes facilitated

es prevention programmes facilitated(Awareness campaign)

programmes facilitated(Awareness campaign)

programmes facilitated(Awareness campaign)

m facilitated(Awareness campaign)



facilitated(Awareness campaign)

dance Registers/Minutes

SEMSD-09



Forensic investigations

Facilitate fraud prevention programmes

CDM & LMs

Percentage of investigations reports as per requests

100% investigations reports as per requests






Target not Revised


Target not Revised

80 000.00

Budget not Revised

Misalignment. Baseline and annual targets were expressed in numbers while the

Investigations reports







Project No.



Project Name


Location


Baseline

2017/18

Annual

Targets

Reviewed

2017/18

Annual Target

s

Quarter 1

Targets

Quarter 2

Targets

Quarter 3

Targets

Reviewed

Quarter 3

Targets

Quarter 4

Targets

Reviewed

Quarter 4

Targets





rest of the target were expressed in percentage

SEMSD-10



Security Management services

Provision of sound physical security services to all municipal premises and employees

CDM Number of security reports issued

12 security reports issued


Target not Revised




Target not Revised


Target not Revised

13 000 000. 00

Budget not Revised

None Security reports

COMMUNICATION SERVICES

SEMSD-11

Good governance and

To keep stakeholders informed about the affairs of the

Communication policies

Review and Implementation of communication policies (

CDM Number of communication policies ( commu

New Indicator

1 communication, 1 events mana

4 communication policies( 1 communication

Development of the strategy

Development of the strategy

Consultation on the draft reviewed strateg

Consultation completed on the 4 communication

1 communication policies, 1 events management

4 communication policies( 1 communication

525 000.00

0.00 Policies are internal and they are

Approved Communication policies( 1







Project No.



Project Name


Location


Baseline

2017/18

Annual

Targets

Reviewed

2017/18

Annual Target

s

Quarter 1

Targets

Quarter 2

Targets

Quarter 3

Targets

Reviewed

Quarter 3

Targets

Quarter 4

Targets

Reviewed

Quarter 4

Targets





public participation

municipality

communication strategy, events management guideline, Social Media policy and corporate image Manual )

nication strategy, events management guideline, Social Media policy and corporate image Manual) reviewed and approved

gement guideline, Social Media policy and 1 corporate image Manual developed

strategy, 1 events management guideline, 1 Social Media policy and 1 corporate image Manual) approved

y policies(1 communication strategy, 1 events management guideline, 1 Social Media policy and 1 corporate image Manual)

guideline, Social Media policy and 1 corporate image Manual developed

strategy, 1 events management guideline, 1 Social Media policy and 1 corporate image Manual) approved

managed within the communication unit and do not require budget

communication strategy, 1 events management guideline, 1 Social Media policy and 1 corporate image Manual)

SEMSD-12

Good governance and publ

To keep stakeholders informed about the affairs of the municipal

Communication of municipal programmes (Adverti

Communication of municipal programmes

CDM Percent of communication programmes coordinated

100%of municipal programmes coordi

100 percent of communication programm

100%of communication programmes coordinated and

100% of communication programmes coordinated



100%of communication programmes coordinated and publicise

100%of communication programmes coordinated and publicise

100%of communication programmes coordinated and

3 795 000.00

5 470 000.00

Due to the revised corporate image projec

Municipal programmes







Project No.



Project Name


Location


Baseline

2017/18

Annual

Targets

Reviewed

2017/18

Annual Target

s

Quarter 1

Targets

Quarter 2

Targets

Quarter 3

Targets

Reviewed

Quarter 3

Targets

Quarter 4

Targets

Reviewed

Quarter 4

Targets





ic participation

ity sing, publications, publicity, corporate image stakeholder participation and media relation programmes)

and publicised (Advertising, publications, publicity, corporate image and branding ,stakeholder participation and media relation programmes)

nated and communicate

es coordinated and publicised (Advertising, publications, publicity, stakeholder participation and media relation programmes

publicised

(Advertising, publications, publicity, corporate image and branding ,stakeholder participation and media relation programmes

and publicised (Advertising, publications, publicity, stakeholder participation and media relation programmes)



d (Advertising, publications, publicity, corporate image and branding ,stakeholder participation and media relation programmes)

d (Advertising, publications, publicity, stakeholder participation and media relation programmes)

publicised (Advertising, publications, publicity, corporate image and branding ,stakeholder participation and media relation programmes)

t to be part of the communicating municipal programme the budget had to be moved to this project

SEMSD-13

Good Govern

To keep stakeholders informed

District communicators progra

District communicators programm

CDM Number of district commu

New indicator

4 district comm

Target not Revised

1 district communicators



Target not Revised

1 district communicators program

Target not Revised


Consistency. Locati

Correspondence/ Atten







Project No.



Project Name


Location


Baseline

2017/18

Annual

Targets

Reviewed

2017/18

Annual Target

s

Quarter 1

Targets

Quarter 2

Targets

Quarter 3

Targets

Reviewed

Quarter 3

Targets

Quarter 4

Targets

Reviewed

Quarter 4

Targets





ance and Public Participation

about the affairs of the municipality

mme e organised and coordinated

nicators programme organised and coordinated

unicators programme organised coordinated

programme organised coordinated



me organised coordinated

on corrected from Communications to CDM

dance Registers/Minutes

STRATEGIC MANAGEMENT AND INSTITUTIONAL DEVELOPMENT

SEMSD-14

Good Governance and Public Participation

To enhance organizational performance

Development and Review of Service Delivery and Budget Implementation Plan (SDBIP)

Coordination of the development and review of organisational Service Delivery and Budget Implementation Plan SDBIP

CDM

Number of Organizational Service Delivery and Budget Implementation Plans (SDBIP’) developed and reviewed

2 Service Delivery and Budget Implementation Plans (SDBIP’s) developed and reviewed

2 Service Delivery and Budget Implementation Plans (SDBIP’s) developed and reviewed.

2 Service Delivery and Budget Implementation Plans (SDBIP’s) developed and reviewed; and 2 Implementation of Service Deliver

Implementation of Service Delivery and Budget Implementation Plans (SDBIP’s)

Implementation of Service Delivery and Budget Implementation Plans (SDBIP’s)

1 Service Delivery and Budget Implementation Plans (SDBIP’s) developed and reviewed.

1 Service Delivery and Budget Implementation Plan (SDBIP) developed

1 Service Delivery and Budget Implementation Plans (SDBIP’s) reviewed

1 Service Delivery and Budget Implementation Plan (SDBIP) developed


Annual target aligned with quarterly target. Quarter 3 and 4 targets revised to be specific.

Service Delivery and Budget Implementation Plans







Project No.



Project Name


Location


Baseline

2017/18

Annual

Targets

Reviewed

2017/18

Annual Target

s

Quarter 1

Targets

Quarter 2

Targets

Quarter 3

Targets

Reviewed

Quarter 3

Targets

Quarter 4

Targets

Reviewed

Quarter 4

Targets





y and Budget Implementation Plans (SDBIP’s)

SEMSD-15

Municipal Transformation and Organizational Development


Monitoring and Evaluation

Monitoring and evaluation of organisational performance

CDM Number of organizational performance reports produced

4 of organisational performance reports produced

4 of organisational performance reports produced

Target not Revised

1 organisational performance report produced



Target not Revised


Target not Revised


None Organisational performance reports







Project No.



Project Name


Location


Baseline

2017/18

Annual

Targets

Reviewed

2017/18

Annual Target

s

Quarter 1

Targets

Quarter 2

Targets

Quarter 3

Targets

Reviewed

Quarter 3

Targets

Quarter 4

Targets

Reviewed

Quarter 4

Targets





SEMSD-16

Basic Services


Back to Basics

Compilation of Back to Basics reports

CDM Number of Back to Basics reports produced

4 Back to Basics reports produced

4 Back to Basics reports produced

Target not Revised

1 Back to Basics report produced



Target not Revised


Target not Revised


None Back to Basics reports

SEMSD-17

Basic Services


Monitoring of Thusong Service Centers

Monitor all Thusong Service Centers

CDM Number of Thusong Service Centers monitored

New indicator

6 Thusong Service Centers monitored









Ipopeeng merged with Moletjie to be one services centre. Lepelle Thusong services centr

Consolidated monitoring reports







Project No.



Project Name


Location


Baseline

2017/18

Annual

Targets

Reviewed

2017/18

Annual Target

s

Quarter 1

Targets

Quarter 2

Targets

Quarter 3

Targets

Reviewed

Quarter 3

Targets

Quarter 4

Targets

Reviewed

Quarter 4

Targets





e discontinued

SEMSD-18



Call Centre for district hotline

Operation of call Centre for district hotline

CDM Percentage of queries received and resolved

New indicator

100% of queries received and resolved

Target not Revised




Target not Revised


Target not Revised


None Call Centre reports

SEMSD-19

Municipal Transformation and Organizational Dev


Bathopele campaign

Conduct district Bathopele campaign

CDM Number of District Bathopele campaign conducted

1 District Bathopele campaign conducted


Target not Revised




Target not Revised


Target not Revised


None Correspondence/Attendance Registers/Programmes







Project No.



Project Name


Location


Baseline

2017/18

Annual

Targets

Reviewed

2017/18

Annual Target

s

Quarter 1

Targets

Quarter 2

Targets

Quarter 3

Targets

Reviewed

Quarter 3

Targets

Quarter 4

Targets

Reviewed

Quarter 4

Targets





elopment

SPECIAL FOCUS

SEMSD-20


To promote the needs and interests of special focus groupings

Special Focus Programmes

Special Focus Programmes Coordination (Children, Disability, Gender, Older Persons and Youth Programmes)

All local municipalities

Number of Special Focus Programmes Coordinated

80 Special Programmes coordinated (12 children programmes, 12 Disability programmes, 24 gender programmes,12 Older

80 Special Programmes coordinated (12 children programmes, 12 Disability programmes, 24 gender programmes,12 Older

Target not Revised

20 Special Programmes coordinated (3 children programmes, 3 Disability programmes, 6 gender programmes,3 Older persons programmes, 5 Youth progra



Target not Revised

20 Special Programmes coordinated (3 children programmes, 3 Disability programmes, 6 gender programmes,3 Older persons programmes, 5 Youth programmes

Target not Revised

529 000.00

Budget not Revised

None Correspondence/Attendance register/Reports







Project No.



Project Name


Location


Baseline

2017/18

Annual

Targets

Reviewed

2017/18

Annual Target

s

Quarter 1

Targets

Quarter 2

Targets

Quarter 3

Targets

Reviewed

Quarter 3

Targets

Quarter 4

Targets

Reviewed

Quarter 4

Targets





persons programmes, 20 Youth programmes)

persons programmes, 20 Youth programmes)

mmes) mmes) mmes

SEMSD-21


To contribute towards the reduction of HIV, AIDS, STI & TB Infections by 2016

HIV & AIDS Programmes (Governance, Coordination, Prevention Care & Support, Capacity Building, CBO/NGOs Summit and

HIV & AIDS Programmes Coordination

All local municipalities

Number of HIV & AIDS Programmes Coordinated

32 HIV & AIDS Programmes coordinated (Governance, Coordination, Prevention, Care & Support, Capa

32 HIV & AIDS Programmes coordinated (Governance, Coordination, Prevention, Care & Support, Capa

Target not Revised

08 HIV & AIDS Programmes Coordinated (Governance, Coordination, Prevention, Care & Support, Capacity Building, CBO/NGOs



Target not Revised

08 HIV & AIDS Programmes Coordinated (Governance, Coordination, Prevention, Care & Support, Capacity Building, CBO/NGOs Summit and Monitorin

Target not Revised

481 000.00

Budget not Revised

None Correspondence/Attendance registers







Project No.



Project Name


Location


Baseline

2017/18

Annual

Targets

Reviewed

2017/18

Annual Target

s

Quarter 1

Targets

Quarter 2

Targets

Quarter 3

Targets

Reviewed

Quarter 3

Targets

Quarter 4

Targets

Reviewed

Quarter 4

Targets





Monitoring & Evaluation)

city Building, CBO/NGOs Summit and Monitoring & Evaluation)

city Building, CBO/NGOs Summit and Monitoring & Evaluation)

Summit and Monitoring & Evaluation)



g & Evaluation)

OFFICE OF THE CHIEF WHIP

SEMSD-22


To build accountable and transparent governance structures responsive to the needs of the communi

Whippery Management meetings

Coordination of Whippery meetings

CDM Number of Whippery meetings coordinated

6 Whippery meetings coordinated

6 Whippery meetings coordinated

Target not Revised

1 Whippery Meeting coordinated

1 Whippery Meeting coordinated

2 Whippery Meetings coordinated

Target not Revised

2 Whippery Meetings coordinated

Target not Revised

108 000.00

Budget not Revised

None Correspondence/Attendance Registers/Minutes







Project No.



Project Name


Location


Baseline

2017/18

Annual

Targets

Reviewed

2017/18

Annual Target

s

Quarter 1

Targets

Quarter 2

Targets

Quarter 3

Targets

Reviewed

Quarter 3

Targets

Quarter 4

Targets

Reviewed

Quarter 4

Targets





ty

SEMSD-23


To build accountable and transparent governance structures responsive to the needs of the community

Reports of Chief Whip

Compilation of mandatory reports of the chief whip submitted to Council

CDM Number of mandatory reports of the chief whip submitted to Council

4 reports of the Chief Whip

4 mandatory reports of the chief whip submitted to Council

Target not Revised




Target not Revised


Target not Revised


None Mandatory Reports

OFFICE OF THE SPEAKER

SEMSD-24


To provide strategic and administrative support to Council and Admini

Council meetings

Coordination of Council meetings

CDM Number of Meetings coordinated

6 Council meetings

6 Council meetings coordinated

Target not Revised

1 Council meeting coordinated



Target not Revised


Target not Revised









Project No.



Project Name


Location


Baseline

2017/18

Annual

Targets

Reviewed

2017/18

Annual Target

s

Quarter 1

Targets

Quarter 2

Targets

Quarter 3

Targets

Reviewed

Quarter 3

Targets

Quarter 4

Targets

Reviewed

Quarter 4

Targets





strative structures

SEMSD-25


To provide strategic and administrative support to Council and Administrative structures

Committee Meetings

Coordination of Committee Meetings

CDM Number of Committee Meetings coordinated

85 Committee meetings

99 meetings coordinated

Target not Revised




Target not Revised


Target not Revised



SEMSD-26


To provide strategic and administrative support to Council and Administrative structur

Committees Strategic Planning Sessions

Coordination of Committees Strategic Planning Sessions

CDM Number of Committees Strategic Planning Sessions coordinated

8 Committees Strategic Planning Sessions coordinated


Project Discontinued








Project Discontinued. Strategic Planning Sessions is centralised

Mandatory reports of the speaker







Project No.



Project Name


Location


Baseline

2017/18

Annual

Targets

Reviewed

2017/18

Annual Target

s

Quarter 1

Targets

Quarter 2

Targets

Quarter 3

Targets

Reviewed

Quarter 3

Targets

Quarter 4

Targets

Reviewed

Quarter 4

Targets





es under DPEMS

SEMSD-27



Mandatory Reports of the Speaker

Compilation of Mandatory Reports of the Speaker

CDM Number of Mandatory reports of the speaker submitted to Council

5 Mandatory reports of the speaker submitted to Council


Target not Revised




Target not Revised


Target not Revised


None Mandatory reports

SEMSD-28


To engage in Programmes that foster participation, interaction and partnership

Management and Executive Management meetings

Coordination of Management and Executive Management meetings

CDM Number of management and Executive Management meetings coordinated

49 management and Executive Management meetings coordi

49 management and Executive Management meetings coordi

Target not Revised

13 management and Executive Management meetings coordinated



Target not Revised


Target not Revised


None Correspondence/Attendance Registers







Project No.



Project Name


Location


Baseline

2017/18

Annual

Targets

Reviewed

2017/18

Annual Target

s

Quarter 1

Targets

Quarter 2

Targets

Quarter 3

Targets

Reviewed

Quarter 3

Targets

Quarter 4

Targets

Reviewed

Quarter 4

Targets





nated nated

SEMSD-29



Project Site visits

Coordination of Committees Site visits

CDM Number of Site Visits coordinated

New indicator

30 Site Visits coordinated

Target not Revised




Target not Revised


Target not Revised

23 000.00

Budget not Revised


SEMSD-30



Oversight programmes(MPAC)

Coordination of Public Hearings

CDM Number of Public Hearings coordinated

28 Programmes coordinated

6 Public Hearings/Oversight Programmes Coordinated

Target not Revised

1 Public Hearing/Oversight Programme coordinated


3 Public Hearings/Oversight Programmes coordinated

Target not Revised


Target not Revised

300 000.00

Budget not Revised

None Correspondence/Attendance Registers/Reports







Project No.



Project Name


Location


Baseline

2017/18

Annual

Targets

Reviewed

2017/18

Annual Target

s

Quarter 1

Targets

Quarter 2

Targets

Quarter 3

Targets

Reviewed

Quarter 3

Targets

Quarter 4

Targets

Reviewed

Quarter 4

Targets





SEMSD-31



Public Participation programmes (Council Outreaches/Imbizo)

Coordination of Council Outreaches/Imbizo

CDM Number of Council Outreaches/Imbizo

New indicator

4 Council Outreaches/imbizo coordinated

Target not Revised




Target not Revised


Target not Revised

420 000.00

427 143.00

Anticipated budget shortfall

Correspondence/Attendance Registers/Programmes

SEMSD-32

Spatial Rationale


Youth Parliament

Coordination of Youth Parliament

CDM Number of Youth Parliament coordinated

1 Youth Parliament coordinated


Target not Revised



Concept document developed

Target not Revised


Target not Revised

85 000.00

Budget not Revised


SEMSD-33

Good Governance and

To engage in Progra

Women Parliament

Coordination Women Parliament

CDM Number of Women Parliam

1 Women Parlia

1 Women Parlia

Target not Revised

1 Women Parliament



Target not Revised


Target not Revised

85 000.00

Budget not Revised

None Correspondence/Atten







Project No.



Project Name


Location


Baseline

2017/18

Annual

Targets

Reviewed

2017/18

Annual Target

s

Quarter 1

Targets

Quarter 2

Targets

Quarter 3

Targets

Reviewed

Quarter 3

Targets

Quarter 4

Targets

Reviewed

Quarter 4

Targets





Public Participation

mmes that foster participation, interaction and partnership

ent coordinated

ment coordinated

ment coordinated

coordinated

dance Registers/Programmes

SEMSD-34



Ward Committee Support

Strengthen capacity of ward committees

CDM Number of capacity building programmes coordinated

New indicator

1 Ward Committee Capacity Building Programme coordinated

Target not Revised

Concept document approved

1 Ward Committees Capacity Building Programme coordinated


1 Ward Committees Capacity Building Programme coordinated


Target not Revised

500 000.00

Budget not Revised

Project had to be deferred due to insufficient budget for the approved Concept Document. Concept Docu








Project No.



Project Name


Location


Baseline

2017/18

Annual

Targets

Reviewed

2017/18

Annual Target

s

Quarter 1

Targets

Quarter 2

Targets

Quarter 3

Targets

Reviewed

Quarter 3

Targets

Quarter 4

Targets

Reviewed

Quarter 4

Targets





ment to be revised

OFFICE OF THE EXECUTIVE MAYOR

SEMSD-35



State of the District Address

Coordination of State of the District Address

CDM Number of State of the District Address coordinated

1 State of the District Address coordinated


Target not Revised




Target not Revised


Target not Revised

500 000.00

Budget not Revised


SEMSD-36


To engage in Programmes that foster participation, interaction and partner

Mayoral outreach programme

Coordination Mayoral outreach programmes

CDM Number of Mayoral outreach programmes coordinated

4 Mayoral outreach programmes coordinated


Target not Revised




Target not Revised


Target not Revised

585 000.00

435 000.00

Budget cut to supplement other shortfalls








Project No.



Project Name


Location


Baseline

2017/18

Annual

Targets

Reviewed

2017/18

Annual Target

s

Quarter 1

Targets

Quarter 2

Targets

Quarter 3

Targets

Reviewed

Quarter 3

Targets

Quarter 4

Targets

Reviewed

Quarter 4

Targets





ship

SEMSD-37

Basic Services


Back to School Campaign

Coordination of the Back to school campaign

CDM Number of back to school campaign coordinated

1 back to school campaign coordinated


Target not Revised




Target not Revised


Target not Revised

185 000.00

Budget not Revised

None Programmes/invitations

FD-07

Financial Viability

To monitor department expenditure

Acquisition management

Compliance to the SCM regulations

CDM % of compliance to the SCM regulations that result in R nil irregular expenditure

100 percent of compliance to the SCM regulations that result in R nil irregu

100% of compliance to the SCM regulations that result in R nil irregular

Target not Revised

100% of compliance to the SCM regulations that result in R nil irregular expendi



Target not Revised

100% of compliance to the SCM regulations that result in R nil irregular expenditure

Target not Revised


None Zero irregular expenditure/Payment Vouchers







Project No.



Project Name


Location


Baseline

2017/18

Annual

Targets

Reviewed

2017/18

Annual Target

s

Quarter 1

Targets

Quarter 2

Targets

Quarter 3

Targets

Reviewed

Quarter 3

Targets

Quarter 4

Targets

Reviewed

Quarter 4

Targets





lar expenditure

expenditure

ture ture ture


11.2 INFRASTRUCTURE DEPARTMENT - VOTE 2

Business Unit Infrastructure Department -Vote 2


Outputs 5: Improving access to basic services

Implementation of the community works programme

Actions supportive of human settlement outcome

Key Strategic Organizational Objectives: To provide sustainable basic services and infrastructure development

Project No.



Project Name


Location


Baseline

2017/18 Annual Targets

Reviewed 2017/18 Annual Targets

Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets

Reviewed Quarter 3 Targets

Quarter 4 Targets






Water Operation & Maintenance

INFR-01

Basic Services

To provide sustainable basic water services

Procurement of O&M Tools

Procurement of O&M Tools

CDM Percentage of requested tools procured

50% of requested tools procured

100% of requested tools procured.

Target not revised

Preparation of Specification for required tools

Issuing of orders for required tools

100% of requested tools procured.

Target not revised


Target not revised

150 000.00

Budget not revised

None Letter to request tools and Delivery Note

INFR-02

Basic Services


Procurement of Diesel Engines

Procurement of diesel engines

CDM Percentage of requested diesel engines procured as and when required.

2 Diesel Engines Procured.

4 diesel engines procured as and when required.

100% of requested diesel engines procured as and when required.

1 Diesel Engine Procured as and when required






1 000 000.00

Budget not revised

None Letter to request tools and Delivery Note








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






INFR-03

Basic Services


Water infrastructure Repairs and Maintenance

Replacement of pipe-line, flow meters, major repairs of water equipment and infrastructure

CDM Percentage of reported breakdowns attended

90% of reported breakdowns attended

95% of water schemes operational.

95% of reported breakdowns attended.

95% of water schemes operational






28 212 000.00

48 212 000.00

Exhausted Budget, and misalignment of the target and the indicator

Breakdowns Status Report

INFR-04

Basic Services


Water Tankering

Water Tankering

CDM Percentage of water supply to all affected areas

90% supply of water to all affected areas


Target not revised




Target not revised


Target not revised

1 000 000.00

2 000000.00

Exhausted Budget

Water Delivery Registers.

INFR-05

Basic Services


Procurement of O&M Material.

Procurement of O&M Material.

CDM Percentage of requested O&M

50% of requested O &

90% of requested O &

Target not revised

90% of requested O & M Materia



Target not revised

90% of requested O & M Material procured.

Target not revised

4 000 000.00

8 000 000.00

Exhausted Budget

Letter to request








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






water services

material procured.

M Material procured.

M Material procured.

l procured.

l procured.

l procured.

O & M Material and Delivery Notes

INFR-06

Basic Services


WSIG Schemes O&M

Implementation of WSIG Programme

CDM Percentage Implementation of Municipal Water Infrastructure Grant (WSIG) projects.

90% Implementation of WSIG Programme..

100% Implementation of WSIG Programme

Target not revised

Site Investigation and Programme Scoping/Budget Pricing.

Issuing of Orders.

50% Implementation of WSIG Programme as per Scope of Work.

Target not revised

100% Implementation of WSIG Programme as per Scope of work

Target not revised

74 561 000.00

Budget not revised

None Progress Report








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






WATER QUALITY MANAGEMENT

INFR-07

Basic Services


Procurement of Water Quality Laboratory Equipment /Instruments.

Supply, delivery & installation of Water Analysis Instruments

CDM/University of Limpopo

Percentage of all required water quality laboratory instruments/ equipment procured.

New indicator

95% of all required water quality laboratory instruments/ equipment procured.

Target not revised

Planning & Terms of reference Approved

Appointment of Service Provider


Target not revised


Target not revised

800 000.00

1 13 7 000.00

Inclusion of Rollover

Approved TOR Appointment of Service provider Progress reports

INFR-08

Basic Services

To provide sustainable basic services and infrastr

Implementation of water safety and security plans

Implementation of water safety and security plans recommendations

CDM (all LM’s)

% of intervention on of water safety plans recom

New

Indica

tor

30%

of

interv

entio

n on

Target not revised

5% of intervention on of water safety plans recom



Target not revised

30% of intervention on of water safety plans recommendations

Target not revised

525 000.00

Budget not revised

KPI revised to be consistent with target

water safety plans report








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






ucture development

recommendations

mendations completed

of

water

safety

plans

reco

mme

ndati

ons

compl

eted




completed

s

INFR-09

Basic Services

To provide sustainable basic services and infrastructure development

Water Quality monitoring and sampling

Collection of water and wastewater samples throughout the district

CDM (all LM’s)

Number of chemicals and microbiological samples collected

New

Indica

tor

800 chemicals and 1 000 microbiological samples collected








400 000.00

303 000.00

Some villages have been transferred to Polokwane from Aganang LM

Sample reception log sheets








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






INFR-10

Basic Services


Procurement of Disinfection chemicals

Procurement of Disinfection chemicals

CDM (all LM’s)

Number KG of Disinfection chemicals procured

New

Indica

tor

2 500 Kg of disinfection chemicals procured

Target not revised



1250Kg of disinfection chemicals procured

Target not revised

1250Kg of disinfection chemicals procured

Target not revised

210 000.00

Budget not revised

KPI revised by adding KG for it to be consistent with targets

Approved terms TOR Appointment letter Delivery note and Invoice

INFR-11

Basic Services

To provide sustainable basic services and infrastructure

Procurement of Water and Wastewater consumables.

Procurement of consumable reagents to enable functioning of the Laboratory

CDM/University of Limpopo

Percentage of all requested water and wastewater

New

Indica

tor

100% of all requested water and wastewater consu

Target not revised

25 percent of all requested consumables procured



Target not revised


Target not revised

350 000.00

559 000.00

None Letter to request consumables,








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






development

consumables procured

mables procured

Delivery note, Invoice

INFR-12

Basic Services


Unit Process Audit

Assess the capacity and operational effectiveness of the Water Supply & Wastewater systems

CDM (All LM’s)

Number of Water Supply systems & Wastewater supply Systems Assessed

New Indicator

3 Water Supply & 3 Wastewater Systems Assessed

Target not revised



2 Water Supply System assessed 2 Waste Water Supply System assessed

Target not revised

1 Water Supply System assessed 1 Waste Water Supply System assessed

Target not revised

365 000.00

Budget not revised

KPI revised to be consistent with annual and quarterly targets

Approved TOR Appointment letter Assessment reports

INFR-13

Spatial Rationale


Maintenance of Water Quality

Maintain accreditation status of the Water Quality

CDM/University of Limpo

Percentage participation on

New

indica

tor

100% participation on SAN

Target not revised

100% participation on SANAS



Target not revised

100% participation on SANAS, NLA and

Target not revised

100 000.00

255 000.00

Due to under budgeting

NLA, SABS rep








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






services and infrastructure development

Laboratory accreditation status.

Laboratory po SANAS, NLA and SABS by the Water Quality Laboratory

AS, NLA and SABS by the Water Quality Laboratory

, NLA and SABS by the Water Quality Laboratory



SABS by the Water Quality Laboratory

in the original budget

orts

INFR-14

Basic Services


Implementation of Waste Water Risk Abatement Plans

Implementation of Wastewater Risk Assessment outcomes

CDM (LM’s)

Percentage completion on Green Drop Interventions

New indicator

30% completed on Green Drop Interventions

Target not revised




Target not revised


Target not revised

200 000.00

120 000.00

Due to non-responsive bids, which caused the delay in project implementation. Not all the

Approved TRO Appointment letter Progress report








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






original budget may be spent.

INFR-15

Basic Services


Operations of waste water treatment works

Operations of waste water treatment works

CDM (LM’s)

Percentage of waste water treatment works operated

New indicator

100% of waste water treatment works operated

Target not revised




Target not revised


Target not revised

2000 000.00

2 03 2 000.00

Due to additional package plants

waste water treatment works

WATER PROJECTS: BLOUBERG LOCAL MUNICIPALITY

INFR-16

Basic Servi

To provide

Blackhill Water

Construction of Water

Blouberg

Percentage

60% constr

100% const

Target not

70% constru

80% constru

90% constru

Target not

100 % constructi

Target not

4 386 0

9 027 000.0

Multi -year

Compl








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






ces

affordable, clean and potable water according to 100% of the population by 2030

Scheme (Blackhill, Brana, Mangalo, Legwara, Hlako, Mampote, Bokfram, Dithabaneng)

supply project

Ward 7

construction of water supply project Number of household with water access

uction completed, 0 households with water access

ruction of water supply project 2167 households with water access

revised ction on of water supply project completed, 0 households with water access

ction on of water supply project completed, 0 households with water access

ction on of water supply project completed, 0 households with water access

revised on of water supply project 2167 households with water access

revised 00.00

0 to be completed by end of financial year

etion Certificate

INFR-17

Basic Services

To provide affordable, clean and potable water according to 100% of the populati

Lipzight (Sesalong) Water Supply

Construction of Water supply project

Blouberg Ward 7

Percentage construction of water supply project Number of household with water


100% construction of water supply project. 432 household

Target not revised

50% construction of water supply project completed, 0 households



90% construction of water supply project completed, 0 households with


Target not revised

3 509 000.00

4 312 000.00

Multi- year to be completed by end of financial year

Progress Report /Completion Certificate








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






on by 2030

access s with water access

with water access

with water access

with water access

water access

INFR-18

Basic Services

To provide affordable, clean and potable water according to 100% of the population by 2030

Burgerreght/ Motlana/ The Grange (Glenfirness Phase 5) Water Supply


Blouberg Ward 13

Percentage construction of water supply project Number of household with water access

New indicator


25% construction of water supply project completed,

0 household with water access

5% construction of water supply project completed, 0 household with water access






20 747 000.00

20 817 000.00

Overwhelming high volume response to the bids received. Contractors appointed during the month of December 2017

Progress Report








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






INFR-19

Basic Services


Ga-Hlako Water Supply


Blouberg Ward 3


30 Percent construction of water supply project completed, 0 households benefiting


Target not revised





100% construction of water supply project of water supply project. 432 households with water access

Target not revised

10 526 000.00

6 716 000.00

Multi-year project and most of the Expenditure incurred in the previous year

Progress Report /Completion certificate

INFR-20

Basic Services

To provide affordable, clean and potable water according to

Langlaagte (Rammutla)/ Vergelegen


Blouberg Ward 5

Percentage construction of water supply project Number of

New indicator

100% construction of water supply project of water






100% construction of water supply project of water supply project.


13 367 000.00

8 772 000.00

Overwhelming high volume response to the bids

Progress report








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






100% of the population by 2030

household with water access

supply project. 211 households with water access





0 households with water access



received. Contractors appointed during the month of December 2017

INFR-21

Basic Services


Lethaleng, Puraspan (Ga Machaba) Ext Water Supply


Blouberg Ward11


New indicator

100% construction of water supply project. 2320 households with water acces






100% construction of water supply project of water supply project. 2320 households with water access


17 810 000.00

10 247 000.00

Overwhelming high volume response to the bids received. Contractors appointed

Progress Report








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






s during the month of December 2017

INFR-22

Basic Services


Sadu Water Supply


Blouberg Ward 1


30% construction of water supply project completed, 0 households benefiting


Target not revised






Target not revised

8 824 000.00

7 406 000.00

Multiyear project and most of the Expenditure incurred in the previous year


INFR-23

Basic Services

To provide affordable, clean

Senwabarwana Water Supply


Blouberg Ward 19

Percentage construction of water

New 100% construction of water

15% construction of water supply






15 Percent construction complet

17 544 000.00

14 443 000.00

Overwhelming high volum

Progress Report








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






and potable water according to 100% of the population by 2030

supply project Number of household with water access

supply project. 0 households with water access

project completed, 0 household with water access




project completed, 0 households with water access

project. 0 households with water access

ed, 0 households with water access

e response to the bids received. Contractors appointed during the month of December 2017








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






WATER PROJECTS LEPELLE- NKUMPI LOCAL MUNICIPALITY

INFR-34

Basic Services


Groothoek (Lebowakgomo Zone B) Water Supply


Lepelle Nkumpi Ward 15


New indicator

40 % construction of water supply project 0 households with water


Appointment of service provider

5 % construction of water supply project 0 household with water access


5 % construction of water supply project 0 households with water access



17 544 000.00

15 789 000.00


Progress Report








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






INFR-35

Basic Services


Groothoek Gedroogte water supply




New indicator

100% construction of water supply project. 2000 households with water access.








11 469 000.00

6 851 000.00


Progress Report

INFR-38

Basic Services

To provide affordable, clean and

Mphahlele (Bolatjane, Phalakwane,



Percentage construction of water supply

New indicator

35% construction of water suppl

20% construction of water supply project


10 % construction of water supply project





17 544 000.00

27 777 000.00

Overwhelming high volume

Progress Report








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






potable water according to 100% of the population by 2030

Makurung and Dithabaneng) RWS

project Number of household with water access

y project 0 households with water access

completed, 0 households with water access






response to the bids received. Contractors appointed during the month of December 2017

WATER PROJECTS: MOLEMOLE LOCAL MUNICIPALITY

INFR-48

Basic Services

To provide affordable, clean and potable water according to

Mogwadi Borehole


Molemole Ward 10

Percentage construction of water supply project Number of

30% construction of water supply project 0

100% construction of water supply project 388


50% construction of water supply project 0 households with




100% construction of water supply project 388 households with water


4 047 000.00

0.00 Traditional Authority refusing with the boreholes

Progress Report








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






100% of the population by 2030

household with water access

households with water access

households with water access

water access

water access

water access

access

INFR-49

Basic Services


Nyakelane


Molemole Ward 9


New Indicator


Target not revised







1 754 000.00

5 825 000.00

Poor performing contractor


INFR-50

Basic Services

To provide afforda

Molemole Cluster

Construction of Water supply

Molemole Ward

Percentage constru

25% construction

100% constructio

Target not revised

40% construction of

60% construction of

80% construction of

Target not revised

100% construction of

Target not revised

8 772 000.00

13 312 000.00

Multi-year projec

Progress








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






ble, clean and potable water according to 100% of the population by 2030

A (Makgato, Ga Mokganya and Molotong) RWS

project 5, 1&3

ction of water supply project Number of household with water access

of water supply project 0 households with water access

n of water supply project. 314 households with water access

water supply project 0 households with water access



water supply project. 314 households with water access

t and project to be completed by end of financial year

Report /Completion Certificate

INFR-51

Basic Services


Matseke WS


Molemole Ward 7


25% construction of water supply project 0 households with water

100% construction of water supply project. 287 households with water

Target not revised

40% construction of water supply project 0 households with water access



Target not revised


Target not revised

3 413 000.00

7 038 000.00

Multi-year project and project to be completed by end of financial year









Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






access

access

INFR-52

Basic Services


Nthabiseng/ Capricorn Park WS


Molemole Ward 1


New 100% construction of water supply project. 208 households with water access

Target not revised






Target not revised

2 634 000.00

Budget not revised










Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






INFR-53

Basic Services


Sephala, Mokopu, Thoka, Makwetja RWS


Molemole Ward 3&4


New Indicator





25% construction of water supply project 0 household with water access




14 430 000.00

10 526 000.00


Progress Report

WATER PLANNING & DESIGN








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






INFR-62

Basic Services


Drilling of Boreholes

Drilling of boreholes

Capricorn DM

Number of Boreholes drilled (Groundwater development)





Siting of boreholes

5 boreholes drilled

Target not revised

5 boreholes drilled


7 010 000.00

Budget not revised

Service provider appointed and scope of work quantified

Hydrological report

INFR-63

Basic Services

To provide affordable, clean and potable water according to 100% of the population by

Water Services Development Plan (WSDP)

Review of water services development plan

Capricorn DM

Number of Water Service Development Plan reviewed

New indicator

1 Water Service Development Plan reviewed

Target not revised


Data collection

Data analysis

Target not revised

1 Water Service Development Plan reviewed

Target not revised

660 000.00

Budget not revised

None Progress Report/ Approved reviewed Water Ser








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






2030 vice Development Plan

INFR-64



Planning and development of technical reports

Development of technical reports

Capricorn DM

Number of technical reports developed

10 technical reports developed


Target not revised




Target not revised


Target not revised

10 000 000.00

24 971 000.00

Commenced with planning for MTREF period

Technical reports

INFR-65

Basic Services

To provide 100% of population access

WSIG Scheme Lepelle Nkumpi Sanitation

Sanitation Lepelle Nkumpi

Number of household with sanitation access

New indicator

862 households with sanitation acces








4 386 000.00

Budget not revised

Overwhelming high volume respo

Progress Report /Compl








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






to basic sanitation by 2030

s nse to the bids received. Contractors appointed during the month of December 2017

etion Certificate

INFR-66

Basic Services

To provide 100% of population access to basic sanitation by 2030

Lepelle Nkumpi Sanitation

Lepelle Nkumpi Sanitation

Lepelle Nkumpi


New indicator









5 848 000.00

5 435 0 00.00

Overwhelming high volume response to the bids received. Contr









Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






actors appointed during the month of December 2017

INFR-67

Basic Services


Molemole Sanitation

Molemole Sanitation

Molemole


New indicator









5 848 000.00

3 509 000.00

Overwhelming high volume response to the bids received. Contractors appointed during the mont









Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






h of December 2017

INFR-68

Basic Services


Blouberg Sanitation

Blouberg Sanitation

Blouberg


New indicator









5 848 000.00

5 435 000.00










Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






INSTITUTIONAL AND SOCIAL DEVELOPMENT

INFR-69

Good Governance and Public participation

Facilitation of Infrastructure projects

Water and Sanitation projects facilitation

Facilitation of Project Steering Committees, development of scope of works and memoranda of agreements, conflict management and resolution during implementation of Water and Sanitation projects

CDM Percentage of approved water and sanitation projects facilitated for planning, implementation and operations & maintenance

100% of approved water and sanitation projects facilitated for planning, implementation and operations & maintenance


Target not revised




Target not revised


Target not revised


None Project Scope Agreement








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






INFR-70

Local Economic Development

Facilitation of Infrastructure projects

Job creation and training facilitation

Facilitation of job opportunities and training using EPWP guidelines in the implementation of water and sanitation projects

CDM Percentage of job opportunities and training facilitated in the implementation of water and sanitation projects

New baseline

100% of job opportunities and training facilitated in the implementation of water and sanitation projects as per the EPWP agreed target

Target not revised




Target not revised


Target not revised


None Progress Report








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






INFR-71

Good Governance and Public participation

Stakeholder Participation and Governance of water and sanitation services

Coordination of Water and Sanitation Community Forums

Involvement of stakeholders in the planning and development of water and sanitation projects

CDM Number of Water and Sanitation Community Forums coordinated

4 Water and Sanitation Community Forums coordinated


Target not revised




Target not revised


Target not revised


None Correspondence, Agendas, Minutes and Attendance Registers

INFR-72


Stakeholder Participation and Governance of water and sanitation service

Coordination of District Sanitation Task Team

Involvement of stakeholders in the planning and development of sanitation projects

CDM Number of District Sanitation Task Team coordinated

4 District Sanitation Task Team coordinated


Target not revised




Target not revised


Target not revised


None Correspondence, Agendas, Minutes and Atte








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






s

ndance Registers

INFR-73


Stakeholder Participation and Governance of water and sanitation services

Water Conservation Awareness Campaigns

Minimize the effects of illegal connections and tempering on the water and sanitation infrastructure

CDM Number of Water Conservation Workshops conducted

New indicator

12 Water Conservation Workshops conducted

Target not revised




Target not revised


Target not revised


None Reports and Attendance Registers








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






PROJECT MANAGEMENT UNIT

INFR-74

Financial Viability

To ensure compliance on MIG Requirements

Management of the Municipal Infrastructure Programme

Establish and enforce project management standards

CDM Percentage of expenditure on MIG funded projects

80 % expenditure on MIG funded projects


Target not revised




Target not revised


Target not revised

Opex Budget not revised

None MIG Expenditure report

INFR-75


To ensure up to date electronic record keeping of infrastructure assets

Management of Geographic Information System

Monitoring of infrastructure projects through GIS

CDM Percentage of infrastructure projects monitored through GIS

50 %of infrastructure projects monitored through GIS


Target not revised




Target not revised


Target not revised


None Infrastructure projects monitoring report








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






FD-07

Financial Viability





100 percent of compliance to the SCM regulations that result in R nil irregular expenditure


Target not revised




Target not revised


Target not revised




11.3 Corporate Services –Vote 3

Business Unit Corporate Services –Vote 3





Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






LEGAL SERVICES

CPS

D-01


To provide legal services

Litigation Management

Litigation of instituted and defended cases

CDM Percentage of instituted or defended cases attended and managed

Percentage of instituted or defended cases attended and managed

100% attendance and management of all cases instituted or defended

Target not Revised

100% of instituted or defended cases are attended and managed



Target not Revised


Target not Revised

2 358 000.00

4 088 000.00

High number of cases lead to escalation of litigation costs

Litigat

ion

Mana

geme

nt

Repor

t

CPSD-02



Advisory Services

Legal advices and support

CDM Percentage of requested legal advices and support provid

Percentage of requested legal advices and support provid

100% provision of requested legal advices and support

Target not Revised

100% requested legal advices and support provided



Target not Revised


Target not Revised


None Advisory Services Report







Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






ed ed

CPSD-03



Contracts development

Contracts development or edition and signing

CDM Percentage of requested contracts developed or edited

Percentage of requested contracts developed or edited

100% Development or Edition of requested Contracts

Target not Revised

100% requested Contracts Developed or Edited



Target not Revised


Target not Revised


None Contract Register Report

CPS

D-04

Spatial Rationale


Development or review of by laws

By-law development or review

CDM Percentage of requested By-Laws developed or reviewed

Percentage of requested By-Laws developed or reviewed

100% Development or Review of requested By-Laws

Target not Revised

100% requested Draft By-Laws Developed or Reviewed



Target not Revised

100% of requested By-Laws developed or reviewed

Target not Revised

200 000.00

Budget not revised

None By-law development or review Report







Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






HUMAN RESOURCES

CPSD-05



Recruitment and selection processes

Recruit and select suitable candidates for positions

CDM Percentage filling of all funded vacancies

90% Percent filling of all funded vacancies


Target not Revised




Target not Revised


Target not Revised

569 000.00

Budget not revised

None Report on filling of funded vacant positions

CPSD-06


To effectively and efficiently recruit and retain competent Human Capital

Performance Management Capacity building

Coordination of Capacity Building Activities

CDM Number of Performance Management support sessions

4 Performance Management support sessions condu

4 Performance Management support sessions conducted

Target not Revised

1 Performance Management support session conducted



Target not Revised


Target not Revised


None Attendance registers and Invitation letters







Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






and sound labour relation

conducted

cted

CPSD-07



Performance reviews

Performance Reviews

CDM Number of Performance reviews conducted

4 Performance reviews conducted

4 Performance reviews conducted

Target not Revised

1 Performance review conducted



Target not Revised


Target not Revised

5 600 000.00

Budget not revised

None Performance review Report

CPSD-08

Municipal Transformation and Organizati

To effectively and efficiently recruit and retain

Medical surveillance

Conduct medical surveillance

CDM Number of employees underwent medical

200 employees underwent medical survei

150 employees underwent medical surveill

Target not Revised



50 employees underwent medical surveillance

Target not Revised


Target not Revised


None Attendance Register







Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






onal Development

competent Human Capital and sound labour relations

surveillance

llance ance ance ance

CPSD-09


To effectively and efficiently recruit and retain competent Human Capital and sound labour relation

Hazard Identification and Risk Assessment

Conduct HIRA

CDM Number of HIRA activities conducted

2 Hira activities conducted

2 Hira activities conducted

Target not Revised


1 Hira activity conducted


Target not Revised

1 Hira activity conducted

Target not Revised


None HIRA Report

CPSD-10

Municipal Transformation

To effectively and efficiently

OHS Capacity Building

Capacity building on OHS activities

CDM Number of OHS capacity

4 OHS capacity buildi

2 OHS capacity building

Target not Revised




Target not Revised


Target not Revised

247 000.00

Budget not revised








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






and Organizational Development

recruit and retain competent Human Capital and sound labour relation

building activities conducted

ng activities conducted.

activities conducted.

activity conducted.

activity conducted.

CPSD-11


To effectively and efficiently recruit and retain competent Human Capital and sound labour

Personnel protective Clothing

Supply of protective clothing to requesting departments

CDM Percentage provision of personnel protective equipment to qualifying employees

100% implementation of employee wellness interventions

100% provision of personnel protective equipment to qualifying employees.

Target not Revised




Target not Revised


Target not Revised

2 150 000.00

Budget not revised

None Personnel protective Clothing report







Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






relations

CPSD-12



Employee Wellness Program

Implementation of Employee Wellness Programme

CDM Percentage implementation of employee wellness interventions



Target not Revised




Target not Revised


Target not Revised

2 100 000.00

1 600000.00

Saving , reallocation to other projects

Employee Wellness Program

CPSD-13

Basic Services

To effectively and efficiently recruit and retain competent

Sports activities

Coordination of Sports Activities

CDM Number of employee sports activities coordinated

4 employee sports activities coordinated


Target not Revised




Target not Revised


Target not Revised


None Sports activities Report







Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






Human Capital and sound labour relations

CPSD-14



Employee (Labour) Relations

Effective Management of Labour cases

CDM Percentage of referred cases attended to within the required time frame

100 percent of referred cases attended to within the required time frame


Target not Revised




Target not Revised


Target not Revised

360 000.00

560 000.00

To be able to deal with pending cases

Employee (Labour) Relations Report

CPSD-15

Municipal Transformation and

To effectively and efficiently recruit

Induction sessions

Induction of new and current employees

CDM Number of induction sessions

10 induction sessions condu

2 induction sessions conduc

Target not Revised




Target not Revised


Target not Revised

100 000.00

Budget not Revised








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






Organizational Development

and retain competent Human Capital and sound labour relations

conducted

cted ted ted ted

CPSD-16



Submission of WSP.

Submission of the WSP to LGSETA

CDM Number of Workplace Skills Plan and Annual Training Report (WSP and ATR) submitted to

1 Workplace skills plan and Annual Training report (WSP and ATR submitted to LGSETA by

1 Workplace skills plan and Annual Training report (WSP and ATR submitted to LGSETA by April 2018

Target not Revised




Target not Revised

1 Workplace skills plan and Annual Training report (WSP and ATR submitted to LGSETA by April 2018

Target not Revised


None WSP document







Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






LGSETA

April 2017

CPSD-17



Training of employees

Training of employees

CDM Percentage of the training budget spent on training of employees.







Target not Revised



1 250 000.00

Budget not revised

The target is not realistic, Impossible to spend 100% of the total Budget

Expenditure Report

CPSD-18

Financial Viability


Training of councillors and Magoshi

Training of Councillors

CDM Percentage of the training budget spent on trainin

New indicator

100% of the training budget spent on training of councillors


25% of the training budget spent on training of councillors and



Target not Revised



1 500 000.00

1 150 000.00

The target is not realistic, Impossible to spend 100%

Expenditure Report







Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets







g of councillors and Magoshi

and Magoshi

and Magoshi

Magoshi and Magoshi

Magoshi Magoshi

and Magoshi

of the total Budget

CPSD-19



Bursary fund Internal

Awarding of bursaries to internal employees

CDM Percentage of eligible employees awarded with bursaries in line with available

100% of eligible employees awarded with bursaries in line with available budg

100% of eligible employees awarded with bursaries in line with available budget

Target not Revised



100% of eligible employees awarded with bursaries in line with available budget

Target not Revised


Target not Revised

1 000 000.00

Budget not revised

None Bursary award letters







Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






s budget

et

CPSD-20

Financial Viability


Bursary fund external

Awarding of bursary to external people

CDM Percentage of eligible people awarded with bursaries in line with available budget

100% of eligible people awarded with bursaries in line with available budget


Target not Revised




Target not Revised


Target not Revised

1 000 000.00

Budget not revised

None Bursary award letters

CPSD-21


To effectively and efficiently recruit and retain compet

Learnerships, Internships and experiential training

Capacitate young people in the district with regard to Learnerships, internship

CDM Number of programs put in place to capacitate

3 programs put in place to capacitate young

1 programs put in place to capacitate young

Target not Revised



1 programs put in place to capacitate young people in the

Target not Revised


Target not Revised


None Attendance register/Programmes







Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






ent Human Capital and sound labour relations

and experiential training

young people in the district (Learnerships, internships, or experiential training)

people in the district (Learnerships, internships or experiential training)

people in the district (Learnerships, internships or experiential training)

district (Learnerships, internships or experiential

CPSD-22


To effectively and efficiently recruit and retain competent Human Capital and sound

Job Evaluation

Conduct job evaluation

CDM Percentage of identified jobs evaluated

100% of identified jobs evaluated


Target not Revised




Target not Revised


Target not Revised

50 000.00

Budget not revised

None Job Evaluation report







Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






labour relation

CPSD-23



Employment Equity report

Submission of the employment Equity report to Department of Labour

CDM Number of employment equity report submitted to DoL

1 employment equity report submitted to DoL by January 2017

1 employment equity report submitted to DoL by December 2017

Target not Revised


1 employment equity report submitted to DoL by December 2017


Target not Revised


Target not Revised


None Employment Equity Report

CPSD-24

Municipal Transformation and Organizational Devel


Employment Equity Plan

Implementation of employment equity plan

CDM Percentage of filled positions occupied by employees

97% of filled positions occupied by employees from

97% of filled positions occupied by employees from Emplo

Target not Revised

97% of filled positions occupied by employees from Employment

97% of filled positions occupied by employees from Emplo

97% of filled positions occupied by employees from Employment

Target not Revised

97% of filled positions occupied by employees from Employ

Target not Revised


None Employment Equity Plan Report







Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






opment


from Employment Equity target groups employed in the four highest levels of management in compliance with the Employment Equity Act

Employment Equity target groups employed in the four highest positions

yment Equity target groups employed in the four highest positions

Equity target groups employed in the four highest positions

yment Equity target groups employed in the four highest positions

Equity target groups employed in the four highest positions

ment Equity target groups employed in the four highest positions







Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






CPSD-25



Leave Management

Management of leave

CDM Percentage capturing of approved leave in the system

New Indicator

100% capturing of approved leave in the system

Target not Revised




Target not Revised


Target not Revised


None Approved Leave Report

ICT AND IKM

CPSD-27


To provide effective and efficient ICT services within the Municipality

Implementation of file server solution ( to secure municipal information)

File server for central, audited information

CDM Number of file server solution implemented

New indicator

1 file server solution implemented by June 2018

Target not Revised

No targets for the quarter

Develop and approved TOR


Target not Revised

1 file server solution implemented by June 2018

Target not Revised

300 000.00

Budget not revised

None Report and proof of payment







Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






CPSD-29



Procurement and implementation of computer hardware, software, and networks

Procurement Internal software, network, switches, tablets and computers

All CDM offices

Number of computer hardware equipment, software and networks procured and implemented

289 Computer equipment’s available

45 computer hardware equipment, software and networks procured and implemented

Target not Revised


Develop and approved TOR


Target not Revised

45 computer hardware equipment, software and networks procured and implemented

Target not Revised

1 530 000.00

1 729 000.00

Budget adjusted to accommodate councillors as per upper limit

Report and proof of payment

CPSD-31

Municipal Transformation and Organizational Developme


Maintenance of IT systems and licences

SAP, Teammate, Antivirus, EMS/DMS, Microsoft, Telkom, MPLS (Multiprotocol label

CDM Percentage of systems maintained and licenced

100% maintenance of ICT systems and licencing


Target not Revised




Target not Revised


Target not Revised

5140 000.00

4 340 000.00

Shifting of funds to accommodate biometrics requiremen








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






nt switching) ts

CPSD-32



Maintenance of computer equipment

Computers, switches, Cameras, Access control

All CDM offices

Percentage of computer equipment maintained

100% of computer equipment maintained


Target not Revised




Target not Revised


Target not Revised

313 000.00

263 000.00

Shifting of funds to accommodate biometrics requirements


CPSD-34



Financial System Upgrade, enhancement and Maintenance

SAP/Vesta support ( Financial systems maintenance and support)

CDM Percentage upgrade, enhancement, maintenance and support of SAP and

100% maintenance and support of SAP and implementation of Vesta system

100% upgrade, maintenance and support of SAP and VESTA system

Target not Revised

10% maintenance and support of SAP and VESTA system

40% maintenance and support of SAP and VESTA system


Target not Revised


Target not Revised

6 000 000.00

11 053 000.00

Budget include roll over budget








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






VESTA system

CPSD-35



Access Control System

Access Control System at the remote office

CDM Number of offices installed with access control

5 sites installed with access control system






Target not Revised



100 000.00

900 000.00

To improve security at our offices


ADMINISTRATION

CPSD-36

Municipal Transformation and Organizational Developme

To provide auxiliary support services to all departments

Office Furniture

Procurement of office furniture

CDM Advertisement of tender and signing of SLA

100% of requested Office Furniture purchased in line with




TOR Developed and approved





2 000 000.00

2 763 000.00

Non-responsive tender. Tender to be advertised. KPI

Signed SLA







Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






nt the available budget by June 2017

the available budget by June 2018

the available budget by June 2018

revised in line with revised targets

CPSD-37



Procurement of Air- Conditioner

Procurement of air conditioners

CDM Number of air-conditioner s procured

20 air-conditioners procured


Target not Revised




Target not Revised


Target not Revised

200 000.00

250 000.00

Original budget to be maintained


CPSD-38

Basic Services

To provide auxiliary support services to all depart

Construction of Blouberg water offices

Planning and Construction of Blouberg offices

CDM Appointment of services provider and



Site establishment completed




Advertisement and appointment of service provider


Site establishment completed

7 000 000.00

8 500000.00

Delays in the appointment of consultant

Completion certificate







Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






ments site establishment

to initiate and develop the require planning and designs of offices. Currently finalising bill of quantities and costing of the same office building







Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






CPSD-40



Repairs and maintenance of vehicles

Repairs and maintenance [Vehicles]

CDM Percentage compliance with vehicle maintenance

100 % compliance with vehicle maintenance


Target not Revised




Target not Revised


Target not Revised

5 000 000.00

6 974 000.00

Vote increases due to virement of funds

Vehicle Compliance report

CPSD-41

Basic Services

To provide auxiliary support services to all department

Plant and equipment purchases

Purchasing of plants and equipment

CDM Number of vehicles purchased

1 Water tank

3 Vehicles purchased

Target not Revised




Target not Revised

3 Vehicles purchased

Target not Revised

5 000 000.00

5 409 000.00

KPI revised to be consistent with target. Original budget to be maintained








Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






CPSD-43

Basic Services


Water vehicles

Purchasing of trucks and bakkies

CDM Number of water tankers purchased

2 Water tankers purchased by June 2016

3 Water tankers purchased

Target not Revised



TOR developed and approved Tender advertised and SLA signed

Target not Revised

3 Water tankers purchased

Target not Revised

5 000 000.00

Budget not revised

KPI revised to be consistent with target


CPSD-44

Basic Services


Paving of fire station

Installation of paving at fire stations

CDM fire stations

Number of fire station paved.

2 fire stations installed with paving

1 fire stations paved

Target not Revised




Target not Revised

1 fire stations paved

Target not Revised

110 000.00

Budget not revised

None Progress report on installed with paving

CPSD-47

Basic Services

To provide auxiliary support services to all department

Installation of razor wire

Installation of razor wire

CDM fire stations

Number of razor wire installed

New Indicator

1 razor wire installed

Target not Revised

TOR developed and approved


1 razor wire installed

Target not Revised


Target not Revised

90 000.00

Budget not revised

None Progress report on Installation of razor wire







Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






CPSD-48



Guard-houses

Provision of guardhouses

CDM fire stations

Advertisement of tender and signing of SLA

2

Guard-houses installed

3

Guard-houses provided






3

Guard-houses provided


200 000.00

Budget not revised

Poor performance by the services provider and tender advertised. KPI revised to align with revised targets

Guard-houses Reports

CPSD-49

Municipal Transformation and Orga

To provide auxiliary support services to all

Professional fees( planning, designs and

Professional fees( planning, designs and construction of TOR

CDM Number of need analysis report produ

New indicator

1 Professional fees( planning, design

1 Need analysis report produced and presen




TOR developed, tender advertised and Service

1 Professional fees( planning, design

1 Need analysis report produced and presen


Key Performance Indicator revise

Professional fees Reports







Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






nizational Development

departments

construction of TOR development and approved for offices and disaster management centre

development and approved for offices and disaster management centre

ced and presented

s and construction of TOR development and approved for offices and disaster management centre

ted. provider appointed to produce and present the need analysis report

s and construction of TOR development and approved for offices and disaster management centre

ted. d to align with revised target as original target was not measurable

CPSD-50



PAIA Compliance

Annual PAIA report submitted to South African Human Rights Commission

CDM Number of PAIA reports compiled and submitted to Huma Right

4 PAIA reports compiled and submitted to Huma Right Com

4 PAIA reports compiled and submitted to Huma Right Commission and

Target not Revised

1 PAIA reports compiled and submitted to Huma Right Commission and Dept. of Justice

1 PAIA reports compiled and submitted to Huma Right Commission and Dept.

1 PAIA reports compiled and submitted to Huma Right Commission and Dept. of Justice

Target not Revised

1 PAIA reports compiled and submitted to Huma Right Commission and Dept. of

Target not Revised


None PAIA Compliance Reports







Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






Commission and Dept. of Justice

mission and Dept. of Justice

Dept. of Justice

of Justice

Justice

CPSD-51



Records Management

Implementation of records management

CDM Number of compliance reports compiled and submitted on file plan

4 compliance reports compiled and submitted on file plan


Target not Revised




Target not Revised


Target not Revised


None Records Management Reports

CPSD-52

Municipal Transformation and Organizati

To provide auxiliary support services to all depart

Construction of external toilets and showers

Construction of external toilets and showers

Lepelle/ Nkumpi and Molemole

Number of remote offices, and number of

New Indicator

2 external toilets and showers constr

Tender advertised and SLA signed. 2 remote





2 external toilets and showers constr

Tender advertised and SLA signed. 2 remote

400 000.00

Budget not revised

To make the target more specific and meas

Completion Certificates







Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets






onal Development

ments showers and toilets installed at each remote office

ucted offices installed with 3 showers and 2 toilets each

ucted offices installed with 3 showers and 2 toilets each

urable.

FD-07

Financial Viability







Target not Revised




Target not Revised


Target not Revised




11.4 FINANCE DEPARTMENT VOTE- 4

Business Unit Finance –Vote 4





Project No.


Project Strategic Objectives

Project Name

Project Description

Location

Key performance Indicator

Baseline 2017/18 Annual Target

Reviewed 2017/18 Annual Target

Quarter 1 Target

Quarter 2 Target

Quarter 3 Target

Reviewed Quarter 3 Target

Quarter 4 Target




Reason for review/ variances


BUDGET AND TREASURY

FD-01

Municipal Transformation and Organisational Development


Budget Compliance

To prepare a credible adjustment budget and annual budget to be tabled and adopted as per Municipal Finance Management Act (MFMA) timelines

CDM

Number of approved credible adjustment budget as per Municipal Finance Management Act (MFMA) by 28 February

1 approved credible adjustment budget as per Municipal Finance Management Act (MFMA) by 28 February


Target not Revised




Target not Revised


Target not Revised


None 1 approved credible adjustment budget as per Municipal Finance Management Act (MFMA) by 28 Febru







Project No.



Project Name

Project Description

Location




Quarter 1 Target

Quarter 2 Target

Quarter 3 Target


Quarter 4 Target






ary

Number of draft credible annual budgets tabled as per Municipal Finance Management Act (MFMA) by 31 March

1 draft credible annual budget tabled as per Municipal Finance Management Act (MFMA) by 31 March


Target not Revised




Target not Revised


Target not Revised


None 1 draft credible annual budget tabled as per Municipal Finance Management Act (MFMA) by 31 March

Number of credible annual budgets

1 credible annual budget adopted

1 credible annual budget

Target not Revised




Target not Revised

1 credible annual budget

Target not Revised

Opex Budget not Revi

None 1 credible annu







Project No.



Project Name

Project Description

Location




Quarter 1 Target

Quarter 2 Target

Quarter 3 Target


Quarter 4 Target






adopted as per Municipal Finance Management Act (MFMA) by 30 May

as per Municipal Finance Management Act (MFMA) by 30 May



sed

al budget adopted as per Municipal Finance Management Act (MFMA) by 30 May

FD-02



Financial reporting

To prepare and submit credible financial information

CDM

Number of quarterly financial statements submitted to stakeholders within 25 working days after the end of the quarter

4 quarterly financial statements submitted to stakeholders within 25 working days

4 quarterly financial statements submitted to stakeholders within

Target not Revised




Target not Revised


Target not Revised


None 1 quarterly financial statements submitted to stake







Project No.



Project Name

Project Description

Location




Quarter 1 Target

Quarter 2 Target

Quarter 3 Target


Quarter 4 Target






after the end of the quarter

25 working days after the end of the quarter





holders within 25 working days after the end of the quarter


Number of Unqualified audit opinion

1 Unqualified audit opinion

1 Unqualified audit opinion (without material matters)

Target not Revised


1 Unqualified audit opinion (without material matters)


Target not Revised


Target not Revised


None 1 Unqualified audit opinion (without material matters)

Number of annual

1 annual financial

1 annual

Target not

1 annual

No target

No target

Target not

No target

Target not

Opex Budget t

None 1 annu







Project No.



Project Name

Project Description

Location




Quarter 1 Target

Quarter 2 Target

Quarter 3 Target


Quarter 4 Target






financial statements and performance reports submitted to the Auditor General by 31

st August

statement and performance reports submitted to the Auditor General by 31

st

August

financial statement and performance reports submitted to the Auditor General by 31

st

August

Revised

financial statement and performance reports submitted to the Auditor General by 31

st

August

for the quarter

for the quarter

Revised

for the quarter

Revised

not Revised

al financial statement and performance reports submitted to the Auditor General by 31

st

August

Number of draft budget submitted to Treasury within10

1 draft budget submitted to Treasury within10

1 draft budget submitted to Treasury

Target not Revised



1 draft budget submitted to Treasury

Target not Revised


Target not Revised


None 1 draft budget submitted







Project No.



Project Name

Project Description

Location




Quarter 1 Target

Quarter 2 Target

Quarter 3 Target


Quarter 4 Target






working days after tabling

working days after tabling

within10 working days after tabling

within10 working days after tabling

to Treasury within10 working days after tabling

Number of final budget submitted to Treasury within 10 working days after approval

1 final budget submitted to Treasury within 10 working days after approval


Target not Revised




Target not Revised


Target not Revised


None 1 final budget submitted to Treasury within 10 working days after approval

Number of budget

1 set of budget

1 set of budget

Target not

No target

No target

No target

Target not

1 set of budget

Target not

Opex Budget

None 1 set of







Project No.



Project Name

Project Description

Location




Quarter 1 Target

Quarter 2 Target

Quarter 3 Target


Quarter 4 Target






return submitted to Treasury by 20 July



Revised

for the quarter

for the quarter

for the quarter

Revised


Revised

not Revised

budget return submitted to Treasury by 20 July

Number of quarterly MFMA budget return submitted to Treasury within 30 working days

4 quarterly MFMA budget return submitted to Treasury within 30 working days


Target not Revised




Target not Revised


Target not Revised


None 4 quarterly MFMA budget return submitted to Treasury within 30 working days







Project No.



Project Name

Project Description

Location




Quarter 1 Target

Quarter 2 Target

Quarter 3 Target


Quarter 4 Target






Number of monthly budget statements submitted to Treasury within 10 working days after month-end

12 monthly budget statements submitted to Treasury within 10 working days after month-end


Target not Revised




Target not Revised


Target not Revised


None 12 monthly budget statements submitted to Treasury within 10 working days after month-end

FD-03


To prepare a credible and realistic budget in line with MFMA

Treasury management

Monthly monitoring over the financial processes regarding cash flow

CDM

Number of monthly cash flow projections, bank and investment reconciliations prepared

12 cash flow projections bank and investment reconciliations

12 cash flow projections bank and investment reconcil

Target not Revised




Target not Revised


Target not Revised


None 12 cash flow projections bank and investment







Project No.



Project Name

Project Description

Location




Quarter 1 Target

Quarter 2 Target

Quarter 3 Target


Quarter 4 Target






timelines management

prepared iations prepared

iations prepared

iations prepared

iations prepared

iations prepared

reconciliations prepared

EXPENDITURE

FD-04

Financial Viability

To ensure effective and efficient payment of liabilities within set time frame and in compliance with MFMA

Payables

Adhere to service standards and MFMA for payment of liabilities

CDM

Percentage creditors reconciled and paid within 30 days

80% creditors reconciled and paid within 30 days


Target not Revised




Target not Revised


Target not Revised


None creditors reconciliation report







Project No.



Project Name

Project Description

Location




Quarter 1 Target

Quarter 2 Target

Quarter 3 Target


Quarter 4 Target






FD-05


To ensure effective and effective payment of salaries and related costs

Employee benefits

Accurate payment of salaries and related costs monthly

CDM

Number of payroll runs and reconciliations performed

12 payroll runs and reconciliations performed


Target not Revised




Target not Revised


Target not Revised


None payroll runs and reconciliations report

Accurate payment of salaries and related costs monthly

CDM

Number of employee cost benefit evaluations performed

1 Employee cost benefit evaluation performed


Target not Revised




Target not Revised


Target not Revised

50 000.00

None Employee cost benefit evaluation performance report







Project No.



Project Name

Project Description

Location




Quarter 1 Target

Quarter 2 Target

Quarter 3 Target


Quarter 4 Target






SUPPLY CHAIN MANAGEMENT

FD-06


To ensure that the resources required to fulfil the needs identified in the strategic plan of the institution are efficient and effective (at the correct time, price and place and that

Demand management

Development and Implement the procurement plan

CDM

Number of municipal procurement plan developed and implemented

1 municipal procurement plan developed and implemented


Target not Revised


1 municipal procurement plan implemented


Target not Revised


Target not Revised


None 1 municipal procurement plan developed and implemented







Project No.



Project Name

Project Description

Location




Quarter 1 Target

Quarter 2 Target

Quarter 3 Target


Quarter 4 Target






the quantity and quality will satisfy those needs)

The optimum method to satisfy the need is considered, including the possibility of procuring goods, works or services from other institutions.

Demand management

Supply Chain Management (SCM) requirements linked to the budget

CDM

Percentage of Supply Chain Management (SCM) requirements that are linked to the budget

100% Supply Chain Management (SCM) requirements that are linked to the budget


Target not Revised




Target not Revised


Target not Revised


None 100% Supply Chain Management (SCM) requirements that are linked to the budget







Project No.



Project Name

Project Description

Location




Quarter 1 Target

Quarter 2 Target

Quarter 3 Target


Quarter 4 Target






FD-07

Financial Viability

To ensure that resources required to fulfil the needs identified in the strategic plan of the institution are efficient and effective



CDM

Percentage of compliance to the SCM regulations that result in R nil irregular expenditure



Target not Revised




Target not Revised


Target not Revised


None 100% of compliance to the SCM regulations that result in R nil irregular expenditure

Basic Services

Prepare and submit bid documents for evaluation,

CDM

Number of days taken to appoint service providers since advertising of goods

90 days taken to appoint service providers since advertising of

90 days taken to appoint service providers since advertis

Target not Revised




Target not Revised


Target not Revised


None 90 days taken to appoint service







Project No.



Project Name

Project Description

Location




Quarter 1 Target

Quarter 2 Target

Quarter 3 Target


Quarter 4 Target






adjudication award and contracting

and services

goods and services

ing of goods and services





providers since advertising of goods and services

FD-08

Spatial Rationale

To ensure proper valuation, safeguarding, optimisation and disposal of municipal assets in compliance with relevant legislation

Assets and logistics management

Periodic asset counting

CDM

Number of asset verifications performed

2 asset verification performed


Target not Revised




Target not Revised


Target not Revised


None 2 asset verification performed

Regular update and/or maintenance of asset register

CDM

Number of inventory and asset registers compiled and updated

1 inventory and one asset register compiled and updated


Target not Revised


1 inventory and one asset register updated


Target not Revised


Target not Revised


None 1 inventory and one asset register compiled and updat







Project No.



Project Name

Project Description

Location




Quarter 1 Target

Quarter 2 Target

Quarter 3 Target


Quarter 4 Target






ed

FD-9 Basic Services

Assets management (Unbundling of infrastructure assets)

Unbundling of infrastructure assets

CDM

Percentage of infrastructure assets unbundled in accordance with the accounting framework

100% of infrastructure assets unbundled in accordance with the accounting framework


Target not Revised




Target not Revised


Target not Revised

3 100 000.00

Budget not revised

None 100% of infrastructure assets unbundled in accordance with the accounting framework







Project No.



Project Name

Project Description

Location




Quarter 1 Target

Quarter 2 Target

Quarter 3 Target


Quarter 4 Target






REVENUE MANAGEMENT

FD-10

Financial Viability

To ensure revenue of the municipality is collected

Water revenue collection

Collect revenue billed and VAT due to municipality.

CDM

Percentage of water collection from service charges billed

10% of water collection from service charges billed


Target not Revised




Target not Revised


Target not Revised

7 000 000.00

Budget not revised

None 15% of water collection from service charges billed


11.5 DEVELOPMENT PLANNING AND ENVIRONMENTAL MANAGEMENT SERVICES DEPARTMENT – VOTE 5

Business Unit Development,Planning and Enviromental Management Services Department - Vote 5


Outputs 1 & 7: • Implement a differentiated approach to municipal financing, planning and support • Administrative and financial capability

Key Strategic Organisational Objectives: • To enhance financial viability and management

Project No.

Key Performance Area


Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


TRANSPORT PLANNING SERVICES

DPEMS-01

Spatial Rationale

To coordinate and promote reliable, safe road network ,efficient, accessible and affordable transport services

Development of Rural Roads Assets Management System (Public Transport Rural Infrastructure Planning)

Rural Roads Assets Management Systems (Traffic data, bridge condition survey, mapping of visual conditions, Extended visual condition assessment.

CDM

Number of Rural Roads Asset Management Systems implemented and updated

1 Rural roads infrastructure data-base

1 Rural Roads Assets Management System implemented and updated

100 %

Rural

Roads

Assets

Manage

ment

System

impleme

nted and

updated

i.e.

Traffic

Data

Round 2

, Bridge

Condition

Surveys

Round 2,

Visual

Condition

Assessm

ent on

surfaced

25 %

Rural

Road

s

Asset

s

Mana

geme

nt

Syste

m

imple

ment

ed

and

updat

e i.e.

Traffi

c

Data

Roun

d 2 ,

Bridg

50 %

Rural

Roads

Assets

Manag

ement

System

implem

ented

and

update

d i.e.

Traffic

Data

Round

2 ,

Bridge

Conditi

on

Survey

s

Round

2,

75 %

Rural

Roads

Assets

Manag

ement

System

implem

ented

and

update

d i.e.

Traffic

Data

Round

2 ,

Bridge

Conditi

on

Survey

s,

Visual

Conditi

Target

not

Revise

d

100 %

Rural

Roads

Assets

Manag

ement

System

implem

ented

and

update

d i.e.

Traffic

Data

Round

2 ,

Bridge

Conditi

on

Survey

s

Round

2,

Target not Revised

2 120 000.00

Budget not revised

The target was changed from number to percentage

Updated Rural Roads Asset Management Systems implemented report






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


& gravel

roads-

Round 2

ApprovedRRAMS Business plan

e

Condi

tion

Surve

ys

Roun

d 2,

Visual

Condi

tion

Asses

sment

on

surfac

ed &

gravel

roads

-

Roun

d 2

Visual

Conditi

on

Assess

ment

on

surface

d &

gravel

roads-

Round

2

on

Assess

ment

on

surface

d &

gravel

roads-

Round

2

Draft

RRAM

S

Busine

ss plan

Visual

Conditi

on

Assess

ment

on

surface

d &

gravel

roads-

Round

2

ApprovedRRAMS Business plan

DPEMS-02

Good

Gove

rnanc

e and

public

partici

patio

n

To coordinate and promote reliable,

Monitoring of public transport facilities (Blou

Monitoring of public transport facilities (Blouberg, Lepelle-Nkumpi,

Blouberg, Lepelle-Nkumpi, Molemo

Number of Public Transport Facilities monitored

District Integrated Transport Plan

4 public transport facilities monitored per municipality

10 public transport facilities monitored ( 1 per local Municipality i.e.

1 public transport facilities monitored per

1 public transport facilities monitored per municipality i.e.

1 public transport facilities monitored per municipalityi.e.

4 public transport facilities monitored (1 per local

1 public transport facilities monitored per municipalityi.e.

4 public transport facilities monitored (1 per local Municipality i.e.


Monitoring of public transport facilities is conducted in all four local

Transport Facilities monitoring Reports






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


safe road network ,efficient, accessible and affordable transport services

berg, Lepelle-Nkumpi, Molemole, Polokwane)

Molemole, Polokwane )

le, Polokwane

Blouberg, Lepelle-Nkumpi, Molemole, Polokwane)

municipality i.e. Blouberg, Lepelle-Nkumpi, Molemole,Polokwane

Blouberg, Lepelle-Nkumpi, Molemole, Polokwane


Municipality i.e. Blouberg, Lepelle-Nkumpi, Molemole, Polokwane)


Blouberg, Lepelle-Nkumpi, Molemole, Polokwane)

municipalities as such targets were underestimated

DPEMS-03

Good

Gove

rnanc

e and

public

partici

patio

n

To coordinate and promote reliable, safe road network ,efficient, accessible and afford

Road safety awareness campaign

Conduct Road safety awareness campaign to promote road safety in the district.

CDM

Number of road safety awareness campaign conducted

41 Road safety education and communications campaign facilitated and coordinate

5 road safety awareness campaign conducted

Target

not

Revised

2

road

safet

y

awar

enes

s

camp

aigns

cond

ucted

1 road

safety

awaren

ess

campai

gns

conduc

ted

1 road

safety

awaren

ess

campai

gns

conduc

ted

Target

not

Revise

d

1 road

safety

awaren

ess

campai

gns

conduc

ted

Target not Revised

50 000.00

Budget not revised

None Attendance registers






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


able transport services

d

DPEMS-04

Good

Gove

rnanc

e and

public

partici

patio

n

To coordinate and promote reliable, safe road network ,efficient, accessible and affordable transport services

Transport Forum Engagement

Conduct Transport Forum Engagement

CDM

Number of Transport Forum engagement conducted

New indicator

4 Transport Forum engagement conducted

Target not Revised


1

Transp

ort

Forum

engage

ment

conduct

ed


Target not Revised


Target not Revised


None Minutes/ Attendance register






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


ENVIROMENTAL MANAGEMENT

DPEMS-05

Basic Services


Management of Blouberg landfill site

Management of the Blouberg landfill site

Senwabarwana

Number of landfill management reports compiled

4 Landfill Management Reports compiled

Management of 1 landfill management(Blouberg)

4 Landfill Management Reports compiled

1 landfill management reports compiled



Target not Revised


Target not Revised

3 000 000.00

Budget not revised

Annual target revised to be specific and align with the indicator and quarterly targets

Project Management report

DPEMS-08

Spatial Rationale


Laboratory analysis air quality (Air quality monitoring)

Passive ambient air quality monitoring (Laboratory Analysis Air Quality)

All municipal areas

Number of reports on passive ambient air quality monitoring results

4 reports on passive ambient air quality monitoring results

4 reports on passive ambient air quality monitoring results

Target not Revised

1 quarterly report on passive ambient air quality monitoring result

1 quarterly report on passive ambient air quality monitoring results


Target not Revised


Target not Revised

22 000.00

Budget not revised

None Air quality monitoring Reports






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


DPEMS-09

Basic Services


Air quality monitoring (Repair & Calibration of equipment)

Repair & calibration of air quality monitoring equipment

CDM

Number of air quality monitoring equipment repaired and calibrated

5 monitoring stations repaired and calibrated

5 Air quality monitoring equipment repaired and calibrated

Target not Revised

Availability of Terms of Reference and tender advertised

Tender Evaluation Report and appointment


Target not Revised


Target not Revised

119 000.00

169 000.00

Saving

Invoice for calibration

DPEMS-12

Spatial Rationale


Environmental compliance inspections and enforcement (Compliance monitoring and

Conduct compliance inspections

CDM

Number of environmental compliance inspection reports prepared

4 environmental compliance inspection conducted

8 environmental compliance inspection reports conducted

Target not Revised




Target not Revised


Target not Revised

20 000.00

40 000.00

Reallocation from the saving to increase the budget

Compliance inspections report






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


enforcement)

DPEMS-16

Good Governance and Participation


Support to Wildlife and Environmental Society of South Africa (WESSA) Eco Schools Environmental Education awareness campaign

Supporting WESSA Eco Schools Environmental Education campaign

CDM

Number of signed MOUs for transfer of funds to WESSA

1 Signed MoU and 4 progress reports for transfer of funds to WESSA

1 signed MOU for transfer of funds to WESSA

Target not Revised

1 progress reports for transfer of funds to WESSA



Target not Revised

1 signed MOU for transfer of funds to WESSA

Target not Revised

157 000.00

Budget not revised

None Signed MOU






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


DPEMS-17

Spatial Rationale


Environmental awareness campaigns

Conduct environmental awareness campaigns

All municipal areas

Number of environmental awareness campaigns conducted

8 environmental awareness campaigns conducted

8 environmental awareness campaigns conducted.

Target not Revised

2 environmental awareness campaign conducted



Target not Revised


Target not Revised

150 000.00

607 000.00


Environmental awareness Reports

LOCAL ECONOMIC DEVELOPMENT

DPEMS-18


To create a conducive environment and ensure support to key economic sectors Agriculture

LED stakeholder engagement

Hosting of LED forum meetings to integrate plans

CDM

Number of LED Forum Meetings held.

4 LED Forum Meetings held.

4 LED Forum Meetings held.

Target not Revised

One (1) LED Forum i.e. stakeholder engagement meeting held



Target not Revised


Target not Revised


None Attendance register and LED forum reports






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


, tourism, manufacturing and mining

DPEMS-19


CDM Economic Profile

Compilation of district economic profile

CDM

Number of district Economic Profiles produced.

1 district economic profile produced

1 district economic profile produced.

Target not Revised

Data collection

Draft District Economic Profile produced

Final draft Economic Profile produced and distributed to stakeholders for comments

Target not Revised

One (1) district Economic Profile produced

Target not Revised


None Data collection report/Draft District economic profile/District Economic profile

DPEMS-20


Job creation monitoring

Monitor and report on the number of jobs created in the

CDM

Number of job creation reports developed

4 job creation reports developed

4 job creation reports developed

Target not Revised

One (1) quarterly job creation report

One (1) quarterly job creation report developed ( jobs


Target not Revised


Target not Revised


None Job creation reports






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


district. developed ( jobs created by the district)

created by the district)



DPEMS-21


Entrepreneurship Support for SMME

Supporting farmers with linkages and information

CDM

Number of SMMEs supported in farming

New indicator

5 farmers supported with linkage to markets and information

Target not Revised

1 Information sharing session held



Target not Revised

5 farmers supported with linkage to markets and information

Target not Revised

R310 000. 00

Budget not revised

None Reports on SMMEs supported in farming

Incubation of SMMEs

Incubation of SMMEs

15 SMME incubated

Target not Revised

Development of project charter

Identification of SMMEs to be incubated

Incubation of SMMEs

Signing of MOU with LEDA

15 SMME incubated

Target not Revised

Late signing of MOU

Project charter/List of farmers/incubation report






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


DPEMS-22


SMME support (exhibitions)

Facilitate the exhibition of SMME products (exhibitions)

CDM

Number of SMME exhibitions coordinated

4 SMME exhibitions coordinated

4 SMME exhibitions coordinated

Target not Revised

One (1) SMME exhibition coordinated



Target not Revised


Target not Revised

164 000.00

Budget not revised

None SMME exhibitions report

DPEMS-23


To create a conducive environment and ensure support to key economic sectors Agriculture, tourism, manufacturing

Monitoring of SETAS initiatives in the district

Monitoring of SETAS initiatives in the district

CDM

Number of monitoring reports of SETAS initiatives in the district developed

New Indicator

4 monitoring reports developed

4 monitoring reports of SETAS initiatives in the district developed

One (1) Monitoring developed



1 monitoring report of SETAS initiatives in the district developed


1 monitoring report of SETAS initiatives in the district developed


KPI and targets revised to make them specific

Monitoring report






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


and mining

DPEMS-24


To create a conducive environment and ensure support to key economic sectors Agriculture, tourism, manufacturing and mining

Motumo Trading Post

Development of Motumo Trading Post

CDM

Number Motumo Trading Post monitoring reports developed

4 Monitoring Reports developed


4 Motumo Trading Post monitoring reports developed

1 Monitoring Report

1 Monitoring Report developed


1 Motumo Trading Post monitoring report developed


1 Motumo Trading Post monitoring report developed



Monitoring report






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


DPEMS-25


Agri-Parks

Development of an Agri-Park in the District

CDM

Number of reports on Agri-Park in the District developed.


4 monitoring reports developed

4 reports on Agri-Park in the District developed




1 report on Agri-Park in the District developed


1 report on Agri-Park in the District developed



Monitoring report

DPEMS-26


To create a conducive environment and ensure support to key economic sectors Agriculture,

Review of Investment and Marketing Strategy

Review of Investment and Marketing Strategy

CDM


New Indicator




Draft diagnostic Report

Draft Investment and Marketing Strategy Report

Bid re-advertised

One ( 1) Investment and Marketing Strategy reviewed


R865 000. 00

Budget not revised

Late appointment of service provider. KPI revised to be consistent with revised target

Appointment letter/Draft Diagnostic Report/Draft Investment and Marking Strategy Report/ Reviewed






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


tourism, manufacturing and mining

Investment and Marketing Strategy

DPEMS-27


Review of investment and marketing strategy

Inward and Outward Mission

Support investment attraction opportunities in the district

CDM

% of packaging of investment opportunities

New Indicator

100% of inward and Outward Mission conducted


40% of inward and Outward Mission conducted (Identification of Inward and Outward mission)

60% of inward and Outward Mission conducted (Packaging of Economic opportunities in the district)

80% o of inward and Outward Mission conducted (Packaging of Economic opportunities in the district.)


100% of inward and Outward Mission conducted (Hosting of Investor Conference)


R160 000. 00

Budget not revised

Inward and Outward Mission depends on the package opportunities in the investment and marketing strategy. KPI revised to be consistent with targets

List of identified inward and outward mission/Packaged Economic Opportunities/ Investor conference Report.






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


EXPANDED PUBLIC WORKS PROGRAMMES(EPWP)

DPEMS-28


To manage and coordinate spatial planning within the district

EPWP Coordination

EPWP Forums

CDM

Number of EPWP Forums coordinated

4 EPWP Forums coordinated


Target not Revised




Target not Revised


Target not Revised


None EPWP Reports/ Attendance Register

DPEMS-29


EPWP Coordination

EPWP work opportunities created

CDM

Number of EPWP work opportunities created

2050 EPWP work opportunities created

2 400 EPWP work opportunities created

Target not revised








The Department will be able to create 600 per quarter

EPWP RS Reports






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


DPEMS-30


Implementation of EPWP grant projects

Implementation of EPWP grant projects

CDM

Number of EPWP grant projects implemented

6 Expanded Works Programmes projects implemented


Target not Revised




Target not Revised


Target not Revised

5 080 000.00

Budget not revised

None EPWP RS Reports/ EPWP project Reports






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


SPATIAL PLANNING

DPEMS-31

Spatial Planning


Implementation of SPLUMA (District Municipal Planning Tribunal)

Coordination of District Municipal Planning Tribunal

CDM

Number of reports on District Municipal Planning Tribunal

District Municipal Planning Tribunal establishment of the District Municipal Planning Tribunal received

4 District Municipal Planning Tribunal sessions coordinated

2 reports on District Municipal Planning Tribunal







400 000.00

Budget not revised

Rate off application received will not able to coordinate Municipal Planning Tribunal every quarter. KPI revised to be consistent with revised target

Progress Reports / Attendance Registers

DPEMS-32

Spatial Planning

To manage and coordinate spatial

Implementation of SDF

Implementation of the Spatial Development Framework

CDM


1 SDF (2017) available

Status quo report



Draft report available

Stakeholder Consultation

Bid advertised

2 SDF projects implemented


700 000.00

Budget not revised

Delay in finalisation of terms of reference. KPI revised to align

Appointment letter






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


planning within the district

to revised annual target

DPEMS-33

Spatial Planning


Spatial Planning Awareness Sessions

Co-ordination of spatial awareness sessions

CDM

Number of awareness sessions co-ordinated

4 awareness sessions co-ordinated

4 Spatial planning awareness sessions coordinated

Target not Revised




Target not Revised


Target not Revised

50 000.00

180.000.00


Awareness session package/ Attendance Register

INTEGRATED DEVELOPMENT PLANNING

DPEMS-34

Municipal Transformation and organisational Devel

To manage and coordinate the development

Review of IDP/Budget

Review of Integrated Development Plan

CDM

Number of IDP/Budget reviewed

1 IDP/Budget developed

1 IDP/Budget reviewed

Target not Revised

IDP/Budget Framework/Process Plan prepared

Draft Status Quo Report prepared

1 (one) 2018/19 Draft IDP/Budget reviewed

Target not Revised

1 (one) 2018/19 Final IDP/Budget reviewed

Target not Revised

624 000.00

Budget not revised

None IDP/Budget report






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


opment

and review of IDP/Budget within the District

DPEMS-35


Strategic Planning Sessions

Coordination of strategic planning sessions

CDM

Number of strategic planning sessions coordinated

8 strategic planning sessions coordinated

8 strategic planning sessions coordinated

Target not Revised

Concept Document for Strategic Planning Sessions approved


6 Departmental and 1 Management Strategic Planning Session co-ordinated

Target not Revised

1 Organisational Strategic Planning Session co-ordinated

Target not Revised

565 000.00

835 000.00


Strategic planning session packages/ Attendance register/ Strat Plan reports

DPEMS-36


To manage and coordinate the devel

IDP Awareness Sessions

Co-ordination of IDP awareness sessions

CDM

Number of awareness sessions co-ordinated



Target not Revised

2 IDP Awareness Sessions coordinated

2 IDP Awareness Sessions coordinated.


Target not Revised


Target not Revised

70 000.00

11 000.00

Savings IDP Awareness reports/ Attendance report






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


opment and review of IDP/Budget within the District

s

DPEMS-37

Municipal Transformation and organisational Development

To manage and coordinate the development and review of IDP/Budget within the District

Review of 2030 Growth and Development Strategy (GDS)

Review of 2030 Growth and Development Strategy

CDM

Number of 2030 Growth and Development Strategy reviewed

New indicator

1 2030 Growth and Development Strategy reviewed

Target not Revised

Appointment of Service provider

Draft diagnostic report

Draft Reviewed Strategy Report

Target not Revised

Final draft 2030 Growth and Development Strategy reviewed

Target not Revised

10 000.00

960 000.00

Roll over of last financial year

Reviewed 2030 Growth and Development Strategy






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


FD-07

Financial Viability




CDM

% of compliance to the SCM regulations that result in R nil irregular expenditure



Target not Revised




Target not Revised


Target not Revised




11.6 COMMUNITY SERVICES DEPARTMENT - VOTE 6

Business Unit Community Services Department - Vote 6




Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


EMERGENCY SERVICES (FIRE AND RESCUE)

CMSD-01

Basic Services Delivery

To ensure provision of effective firefighting and rescue services in the district

Fire and rescue infrastructure

Establishment of Fire Station in the former Aganang (Tsholo Fire Station)

Polokwane

% of establishment of Fire Station

Signed agreement with the appointed Contractor.

40 % of Fire station established

40 % of Fire station established Construction, Project implementation & Monitoring

Appointed contractor, Site establishment


20 % of Fire station established Construction, Project implementation & Monitoring.

Target not Revised


Target not Revised

10 929 000.00

18 393 000.00

Inclusion of Roll over 16/17 financial year. KPI revised to align with annual and quarterly targets

Appointment letter, SLA and invoices.

CMSD-04


To ensure provision of effective firefighti

Extrication equipment

Procurement of Extrication equipment

CDM area

Number of set of extrication equipment

3 sets equipment procured.

1 set of extrication equipment procured

Target not Revised



1 set of extrication equipment procu

Target not Revised


Target not Revised

1 000 000

2 452 000.00

Project description was wrong captu

Delivery note and invoices






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


ng and rescue services in the district

procured.

red red

CMSD-05


To ensure provision of effective firefighting and rescue services in the district

Fire safety awareness programme

Fire safety week

CDM area

Number of Fire safety awareness week events held.

1 fire safety week - awareness event held.

1 fire safety awareness event held

Target not Revised

Draft project scoping



Target not Revised

1 fire safety week - awareness event held

Target not Revised

150 000.00

Budget not revised

None Agenda Attendance register

CMSD-06

Spatial rationale

To promote and sustain an integrated approach to disaster management continuum in CDM

Review of District Disaster Management Plan and Framework.

Review of District Disaster Management Plan and Framework.

CDM Number of disaster management plans and Framework reviewed

1 Service provider appointed for the development and review of Disaster Manag

1 District Disaster Management Plan and Framework reviewed

Target not Revised

No target for quarter



Target not Revised

1 District Disaster Management Plan and Framework reviewed

Target not Revised

200 000.00

600 000.00

This project had a roll-over of R500 000 and R200 new budget, R600 000

Reviewed Disaster Management Framework and plan






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


ement Framework and plan

will be sufficient to complete the project

CMSD-07

Basic Services


Disaster risk management capacity building workshops for community based structures.

Capacity building workshops on disaster management for community based structures.

LMs Number of Disaster Management Capacity building workshops conducted

4 disaster management workshops conducted

4 disaster management Capacity building workshops conducted

Target not Revised




Target not Revised


Target not Revised

50 000.00

80 000.00

Insufficient budget to achieve outstanding targets

Agenda/Attendance register

CMSD-08

Good Governance and Pub

To promote and sustain an integrated approa

Disaster management coordination services

Disaster management advisory forum meetings arranged

CDM/LM

Number of disaster management advisory forums

6 disaster management advisory forum meetings

5 disaster management advisory forum coordinated

Target not Revised

1 disaster management advisory forum meeting coordinat

1 disaster management advisory

1 disaster management advisory

Target not Revised

2 disaster management advisory forum meetings

Target not Revised

50 000.00

60 000.00

Insufficient budget to achieve outstanding

Agenda/Attendance register






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


lic Participation

ch to disaster management continuum in CDM

(Advisory Forum)

coordinated

coordinated

ed forum meeting coordinated

forum meeting coordinated

coordinated

targets

CMSD-09



Recruitment, engagement and registration of disaster management volunteers

Recruitment, engagement and registration of disaster management volunteers

CDM Number of Disaster management volunteers engaged and monitored

50 Disaster management volunteers, engaged and registered

50 Disaster management volunteers engaged and monitored

Target not Revised




Target not Revised


Target not Revised

210 000.00

Budget not revised

None Attendance register

CMSD-10

Basic Services

To promote and sustain an integrated approach to disaster

Procurement of Disaster relief materials and shelters

Procurement of disaster relief material

CDM Number of Disaster relief material and shelters procured

100 tents, 70 sleeping mats, 100 blankets, 140 lamps, and

Procurement of 90, tents, 150 sleeping mats,800 blankets, 100 lamps, and 100

Target not Revised




Target not Revised

Procurement of 90, tents, 150 sleeping mats,800 blanket

Target not Revised

1 220 000.00

Budget not revised

None Delivery note and invoice






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


management continuum in CDM

100 salvage sheets, 15 foldable shacks procured

salvage sheets, 5 foldable shacks

s, 100 lamps, and 100 salvage sheets, 5 foldable shacks

CMSD-11

Basic Services


Disaster management awareness services

Commemoration of International day for disaster risk reduction (IDDRR)

CDM Number of International Day for Disaster Risk Reduction (IDDRR) awareness and summit held

1 IDDRR awareness event held

1 IDDRR awareness and disaster risk management summit held

Target not Revised



1 IDDRR awareness and disaster risk management summit held

Target not Revised


Target not Revised

150 000.00

Budget not revised

None Concept Document and Attendance register

CMSD-12

Basic service delivery

To ensure provision of effective Municipal

Monitoring of food handling facilities

Monitoring of Food handling facilities for compliance with food and

All LMs

Number of reports on monitored food handling

12 reports on monitored food handling facilitie

12 reports on monitored food handling facilities

Target not Revised

3 reports on monitored food handling facilities

3 reports on monitored food handling

3 reports on monitored food handling

Target not Revised

3 reports on monitored food handling facilitie

Target not Revised


None Report on monitored food handling faciliti






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


Health Services in the District that efficiently address all the felt needs and aspirations of local communities

water quality standards

facilities

s facilities

facilities

s es

CMSD-13


To ensure provision of effective Municipal Health Services in the District that efficient

Water quality inspected/tested at sources

Monitoring of water sources

All LMs

Number of reports on water sources inspected

12 reports on water sources inspected


Target not Revised




Target not Revised


Target not Revised


None Inspection report






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


ly address all the felt needs and aspirations of local communities

CMSD-14


To ensure provision of effective Municipal Health Services in the District that efficiently address all the felt needs and

Procurement of Food and Water quality monitoring accessories

Procurement of accessories (Boxes of Clean-trace swabs (100/box), AQT100 Aqua trace water devices(100/box), Petri film E.coli/Coliform count(100/box),

CDM Number of food and water quality monitoring accessories procured

17 boxes of food and water quality monitoring accessories procure

17 boxes of food and water quality monitoring accessories procured

Target not Revised




Target not Revised

17 boxes of food and water quality monitoring accessories procured

Target not Revised

85 000.00

Budget not Revised

None Delivery note Invoice






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


aspirations of local communities

Red swab Lethcin Broth (1ml))

CMSD-15


To ensure provision of effective Municipal Health Services in the District that efficiently address all the felt needs and aspirations of local communities

Procurement of Food and water quality monitoring equipment

Procurement of equipment (Blow torches, Blow torch cartridges(190g), Unilite NG System; Unilite NG Docking Stations; Unilite NG Soft carrying Cases)

CDM Number of food and water quality monitoring equipment procured

100 food and water quality monitoring equipment procured


Target not Revised




Target not Revised


Target not Revised

400 000.00

Budget not Revised

None Delivery note Invoice






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


CMSD-16


To ensure provision of effective Municipal Health Services in the District that efficiently address all the felt needs and aspirations of local communities

Food and Water control

Food and Water sampling

All LMs

Number of reports on food and water sampling

12 reports on food and water sampling


Target not Revised




Target not Revised


Target not Revised

50 000.00

Budget not revised

Insufficient budget to achieve the annual targets

reports on food and water sampling

CMSD-17

Basic serv

To ensure provisio

Planting of Moore

Planting of Moore pads for

All LMs

Number of analysi

12 analysis

12 analysis reports

Target not Revise

3 analysis reports

3 analysis

3 analysis

Target not Revised

3 analysis

Target not Revise

105 000.00

145 000.00

Insufficient budg

analysis report






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


ice delivery

n of effective Municipal Health Services in the District that efficiently address all the felt needs and aspirations of local communities

pads

cholera surveillance

s reports on Moore pads planted

reports on Moore pads planted

on Moore pads planted

d on Moore pads planted




d et to achieve the annual targets

s on Moore pads

CMSD-18


To ensure provision of effective Municipal Health

Communicable disease monitoring and control

Follow-up of reported communicable diseases

All LMs

Number of reports on reported communicable disease

12 reports on reported communicable diseases

12 reports on reported communicable diseases followed up

Target not Revised

3 reports on reported communicable diseases followed up

3 reports on reported communicable disea

3 reports on reported communicable disea

Target not Revised

3 reports on reported communicable diseases

Target not Revised


None Follow-up report on communicable diseases






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


Services in the District that efficiently address all the felt needs and aspirations of local communities

s cases followed up

followed up

ses followed up

ses followed up

followed up

CMSD-19


To ensure provision of effective Municipal Health Services in the District that efficiently

Monitoring compliance with health legislation of non-food handling premises

Monitoring of non-food handling premises

CDM Number of reports on non-food handling premises monitored

12 reports on non-food handling premises monitored


Target not Revised




Target not Revised


Target not Revised


None non-food handling premises monitoring report






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


address all the felt needs and aspirations of local communities

SPORTS, RECREATION, ARTS AND CULTURE

CMSD-20


To ensure co-ordination and promotion of sports and recreation, arts and culture in Capricorn District Municip

Coordination of Community Safety Forums

Coordination of four community safety forums

CDM Number of Community safety forums coordinated

2 Community safety forums coordinated


Target not Revised




Target not Revised


Target not Revised

100 000.00

Budget not revised

None Agenda/ Attendance register






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


ality

CMSD-21


To ensure co-ordination and promotion of sports and recreation, arts and culture in Capricorn District Municipality

Heritage event celebration

Celebration of one heritage event

LMs Number of heritage events celebrated

heritage event celebrated

heritage event celebrated

Target not Revised

1 heritage event celebrated



Target not Revised


Target not Revised

115 000.00

Budget not revised

None Agenda Attendance






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


CMSD-22

Municipal Transformation and Institutional Development

To ensure co-ordination and promotion of sports and recreation, arts and culture in Capricorn District Municipality

Refurbishment of community assets.

Refurbishment of identified community sport and recreation, arts and culture facilities in local municipalities

LMs Number of community sport and recreation, arts and culture facilities refurbished

1 community sport and recreation, arts and culture facility refurbished


Target not Revised




Target not Revised


Target not Revised

410 000.00

497 000.00

This is a multi-year project that require term contractor as on standby.

Completion certificate

CMSD-23

Local Economic development

To ensure co-ordination and promotion of sports and recreati

Sport and Recreation, Arts And Culture Development progra

Organising sport and recreation development event in collaboration with

LM Number of sport and recreation, arts and culture development

1 sport and recreation, arts and culture development programme

1 sport and recreation, arts and culture development programme

Target not Revised



1 sport and recreation, arts and culture devel

Target not Revised


Target not Revised

215 000.00

965 000.00

Insufficient budget to achieve CDM commitments to

Attendance register






Project No.



Project Name


Location


Baseline



Quarter 1 Targets

Quarter 2 Targets

Quarter 3 Targets


Quarter 4 Targets




Reason for Review


on, arts and culture in Capricorn District Municipality

mme(s)

relevant stakeholders

programmes organised

organised

organised

opment programme organised

Sports Sector and partnership with other Federations

FD-07

Financial Viability

To monitor departmental expenditure






Target not Revised




Target not Revised


Target not Revised


None Zero irregular expenditure


12. DETAILED CAPITAL WORKS PLAN OVER THREE YEARS

A detailed three year capital works plan is required to ensure sufficient detail to measure and monitor delivery of infrastructure

projects. The capital works plan is indicated below:

DC35 Capricorn - Supporting Table SA36 Detailed capital budget

Municipal Vote/Capital project

Ref

Program/Project description

IDP Goal code

2

Individually Approved (Yes/No) Asset Class

Asset Sub-Class GPS co-ordinates

Total Project

Estimate

Prior year outcomes 2017/18 Medium Term Revenue &

Expenditure Framework

R thousand 4 6 3 3 5 Audited

Outcome 2015/16

Current Year

2016/17 Full Year Forecast

Budget Year 2017/18



Parent municipality: List all capital projects

grouped by Municipal Vote

Infrastructure Services Alldays Bulk water supply Yes Water Supply Infrastructure Distribution

22"40"40.958 S 29"06"22.606 E 1 316

Infrastructure Services Blackhill Water Supply Yes Water Supply Infrastructure Distribution

23"11"40.421 S 28"59"47.728 E 4 386

Infrastructure Services Borgerigt, Stoking Water Supply Yes

Water Supply Infrastructure Distribution

23""02""38.246 S 28""55""40.741 E –


Burgerreght Matlona The Grange (Glefirnes phase 5) WS Yes


22"59"41.756 S 28"57"16.287 E 20 747

Infrastructure Services Planning water projects Yes Water Supply Infrastructure Distribution

23"54"42.006 S 29"27"23.001 E 19 452 33 685 39 511

Infrastructure Services Driekoppies Water Supply Yes Water Supply Infrastructure Distribution

23"13"28.581 S 28"14"52.396 E 877

Infrastructure Services Ga- Kibi Water Supply 877

Infrastructure Services Ga-Hlako Water Supply Yes Water Supply Infrastructure Distribution

23"13"22.965 S 28"52"57.982 E 10 526

Infrastructure Services Ga-Mmamoleka water supply Yes


23"06"02.881 S 28"14"52.396 E 877

Infrastructure Services Grootpan, Sias, Ramaswikana Water Supply Yes


22"47"07.696 S 28"47"54.001 E 877


Kromhoek, Devrede, Taaibosch New Stand Water Supply Yes


22"55"53.339 S 29"02"27.615 E 877


Infrastructure Services Langlaagte (Rammutla/ Vergelegen) WS Yes


23"12"54.456 S 29"04"49.009 E 13 367

Infrastructure Services Lethaleng ext and Puraspan (Ga-Machaba) ext WS Yes


23"10"00.712 S 29"07"40.951 E 17 810

Infrastructure Services Lipzight (Sesalong) Water Supply Yes


23"07"59.640 S 28"55"50.630 E 3 509


Nailana, Milbank East, Nereng Ga Molefe Water Supply Yes


23"13"'41.468 S 29""03"'45.085 E 877

Infrastructure Services Sadu Water Supply Yes Water Supply Infrastructure Distribution

23"18"49.240 S 28"45"23.287 E 8 824


Sekhung (Larochel), Vergelen, Madibeng Water Supply Yes


23"10"00.712 S 29"07"40.951 E 877

Infrastructure Services Senwabarwana Water Supply Yes


23"17"06.926 S 29"18"38.645 E 17 544 26 316 10 347

Infrastructure Services Thalane Madoana (Matoane) Water Supply Yes

Water Supply Infrastructure Distribution 23""07""46.603 S 877

Infrastructure Services Thorpe, Hlona Water Supply Yes Water Supply Infrastructure Distribution

22"56"50.126 S 28"41"23.126 E 877

Infrastructure Services Groothoek (Gedroogte) Yes Water Supply Infrastructure Distribution

24"29"46.659 S 29"21"24.607 E 11 469 –


Groothoek RWS Makgophong Reticulation and boreholes. Yes


24"30"15.048 S 29"27"12.088 E 877

Infrastructure Services Groothoek RWS Mogoto water supply Yes


24"20"49.028 S 29"17"21.419 E 877


Groothoek RWS (Madisha Leolo, Mapatjakeng, Motserereng) Yes

Water Supply Infrastructure Distribution 877

Infrastructure Services Groothoek Lebowakgomo Zone B Yes


24"18"35.954 S 29"28"58.902 E 17 544 41 080 30 406

Infrastructure Services Groothoek RWS ( Ga Mogotlane) Yes



Groothoek RWS (Rakgwatha, Makweng, Makushoaneng) Yes


24"21"26.689 S 29"22"10.528 E 877


Mafefe RWS (Mahlatjane, Mankele, Ga Moila, Ngwaname) Yes



Mathabatha/Tongwane BWS (Makgoba, Madikeleng, Lekgwareng, Matatane, Success, Mphaaneng) Yes


Infrastructure Services Mphahlele (Bolatjane, Phalakoane, Makurung) Yes


24"21"16.827 S 29"34"29.462 E 17 544 87 718 127 206

Infrastructure Services Mphahlele RWS (Maijane, Sefalaolo) Yes


Infrastructure Services Mphahlele RWS (Makaepea, Sedimothole, Moshate) Yes



Infrastructure Services Stocks RWS (Hwelereng, Makotse) Yes


Infrastructure Services Zebediela South (Khureng, Mehlareng, Malatane) Yes



Mashaha, Madiehe,Phelendaba and Mankwepa Water Supply 877

Infrastructure Services Matseke Water Supply Yes Water Supply Infrastructure Distribution

23"29"59.847 S 29"43"54.872 E 3 413

Infrastructure Services Mogwadi Borehole Development(Rita/Bethesda) Yes


23"19"53.578 S 29"13"58.534 E 4 047


Molemole Cluster A (Makgato, Ga Mokganya A & B and Molotong) WS Yes


23"30"24.483 S 29"40"09.322 E 8 772

Infrastructure Services Nthabiseng Capricorn park WS Yes


23"29"55.064 S 29"56"38.984 E 2 634

Infrastructure Services Nyakelane Yes Water Supply Infrastructure Distribution

23"28"25.971 S 29"43"40.711 E 1 754

Infrastructure Services Nyakelane and Sekhokho RWS Yes


23"28"25.971 S 29"43"40.711 E 439

Infrastructure Services Nyakelang (Itumele RDP) Yes Water Supply Infrastructure Distribution

23"29"55.064 S 29"56"38.984 E 877

Infrastructure Services Overdyk water Supply Yes Water Supply Infrastructure Distribution

23"18"23.093 S 29"06"27.023 E 877


Sephala,Mokopu, Thoka,Makwetja RWS Phase 2 Yes


23"29"55.064 S 29"56"38.984 E 14 430 35 088 16 585

Infrastructure Services Ratsaka Water Supply 877

Infrastructure Services Sefene Water Supply 877

Infrastructure Services Phasha Water Supply 877

Infrastructure Services Thoka Water Supply Yes Water Supply Infrastructure Distribution

23"29"55.064 S 29"56"38.984 E 877

Infrastructure Services Vuka Water Supply Yes Water Supply Infrastructure Distribution

23"27"36.028 S 29"47"27.248 E 877

Infrastructure Services O & M Tools Yes Water Supply Infrastructure Capital Spares

23"54"42.006 S 29"27"23.001 E 150 200 220

Infrastructure Services Engines Yes Water Supply Infrastructure Capital Spares

23"54"42.006 S 29"27"23.001 E 1 000 1 000 1 000

Community Services Establishment of Aganang Fire station Yes

Community Facilities

Fire/Ambulance Stations

23"40"37.946 S 29"07"55.895 E 11 922 10 000 16 000

Corporate Services Computer equipment Yes Computer Equipment

Computer Software and Applications

23"54"42.006 S 29"27"23.001 E 7 530 3 260 3 160

Corporate Services Plant & Equipments Yes Machinery and

Equipment Unspecified 23"54"42.006 S 29"27"23.001 E 5 000 3 450 2 850

Corporate Services Transport Yes Transport

Assets Unspecified 23"54"42.006 S 29"27"23.001 E 5 000 7 050 6 200

Corporate Services Furniture & Office equipments Yes

Furniture and Office Unspecified

23"54"42.006 S 29"27"23.001 E 1 800 200 3 250


Equipment

Corporate Services Buildings Yes Operational

Buildings Municipal

Offices 23"22"04.467 S 29"19"27.472 E 7 800 3 000 3 500

Parent Capital expenditure 1 237 974 252 047 286 546

Entities:

List all capital projects

grouped by Entity

Entity A

Water project A

Entity B

Electricity project B

Entity Capital expenditure – – – – –

Total Capital expenditure – – 237 974 252 047 286 546


13. CONCLUSION Our performance as at the end of the first six months of the year inspires confidence that we are on track to achieve our 2017/2018 targets. We have put in place measures to catch up on those targets that are behind schedule and have accordingly removed those that are impossible to achieve for one reason or the other, as justified in this revised Plan. This is the beauty of in –year performance assessment and reporting. It enables the organization to timeously identify and clear bottle necks likely to affect the annual targets and to review those that are impossible to achieve. The revised targets, budgets and strategies have been developed to ensure that backlogs are addressed and that future financial problems are avoided and timeously corrected. It is also to ensure that projects are adequately funded and that future projects can be realistically planned and budgeted for through a highly consultative process. Through the support and oversight guidance by all the governance structures, Management is committed to achieving all objectives and targets outlined in this Plan. With the current resources, tools of trade and commitment of our valued human capital, this Plan is achievable within the defined timeframes and budget.

Date post:	20-Sep-2020
Category:	Documents
Upload:	others
View:	1 times
Download:	0 times

CAPRICORN DISTRICT MUNICIPALITY...M&E Monitoring and Evaluation MEC Member of Executive Committee...

Documents