Capstone Project 1 Manual

1

THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar

Capstone Project 1 and 2

Information Technology Division

ICS Department

Capstone Project Guidelines

Version 1.2

2


Table of Contents

Definition 3

Suggested Areas/Topics 3

Project Duration / Content 4

Group Composition 5

Adviser / Panel Member Composition

Capstone Project / Thesis Adviser 6

Technical Adviser 6

Panel Member 6

Schedule / Time Table 6

Proposal 8

Presentation / Defense 8

Format 10

IPR 11

Grading System 11

Submission of Requirements 13

Appendix 1: Title Page format 15

Appendix 2: THS Forms

THS1-Form1: Title Proposal Form 17

THS1-Form2: Oral Exams Endorsement Form 19

THS1-Form3a: Capstone Project Oral Defense Panel Schedule 21

THS1-Form3b: Memorandum to Capstone Project Oral Defense Panel 23

THS2-Form1: Oral Exams Endorsement Sheet 25

THS2-Form2a: Capstone Project Oral Defense Panel Schedule 27

THS2-Form2b: Memorandum to Capstone Project Oral Defense Panel 29

THS2-Form3: Approval Sheet 31

Appendix 3: Evaluation Forms

THS1-Evaluation Forms 33

THS2-Evaluation Forms 36

Appendix 4: Documentation Content 42

3


A. Definition

According to the CMO Research 2010, a Capstone Project is an “undertaking appropriate

to a professional field that should significantly address an existing problem or need.”

Students who will be taking this course are encouraged to come up with original ideas,

outcomes, and applications by applying their knowledge, skills and competencies learned in

previous subjects.

The Capstone Project Adviser will be the one to determine the appropriate level of

complexity of a specific project’s scope, implementation and proposed solution by

considering the duration of the project, the composition of the team, and the resources

available.

Based on the CMO memorandum of 2010, an Information Technology Capstone Project

should focus on the “infrastructure, application, or processes involved in introducing a

Computing solution to a problem… recommended infrastructure and its implications on other

systems should be clearly specified in the final report with the introduction of the project.”

Based on the focus, capstone projects need not require descriptive methodologies,

theoretical frameworks, surveys/questionnaires, or statistical treatments, unless considered

appropriate or needed in determining project results.

B. Suggested Areas/Topics

As recommended by the Commission on Higher Education, the following topics are

considered for students taking up BS Information Technology:

1. Software Development a. Software Customization b. Information Systems Development for an actual client (with pilot testing) c. Web Applications Development (with at least alpha testing on live

servers) d. Mobile Computing Systems

2. Multimedia Systems

a. Game Development b. e-Learning Systems c. Interactive Systems d. Information Kiosks

3. Network Design and Implementation and Server Farm Configuration and

Management

4. IT Management a. IT Strategic Plan for sufficiently complex enterprises

b. IT Security Analysis, Planning and Implementation

4


C. Project Duration / Content

Capstone Project is divided into two (2) semesters – THS1 and THS2.

THS1 or Capstone Project 1 is the project’s Title which will be taken during the second

semester of each school year and must be defended at the end of the term. Chapters 1, 2,

and 3 will be presented and defended in front of a group of panel members.

THS1 will be composed of the following chapter content:

Title Page (see format in Appendix 1) Executive Summary Table of Contents List of Figures, List of Tables, List of Notations Chapter 1: Introduction

1. Project Context 2. Purpose and Description 3. Objectives

a. General objective b. Specific objectives

4. Scope and limitations Chapter 2: Review of Related Literature, Studies, and Systems

Arranged per topic (minimum of 25 citations)

Include Synthesis at the end Chapter 3: Technical Background

1. Methodology 2. Requirements Analysis 3. Overview

System requirements

Prototype (if any) Bibliography

THS2 or Capstone Project 2 is the projects implementation and results analysis which will

be taken on the first semester of the succeeding school year. An additional two (2) chapters

will be presented and defended in front of the same group of panel members.

Chapter 4: Implementation, Results and Discussion 1. Requirements Documentation

include Design Methodology

include Event/ Use Case Diagram

include Systems Requirements 2. Design of Software, Systems, Product, and/or Processes

Flow chart (for hardware)

Class Diagrams (for software/system)

Sequence Diagrams (for software/system)

Network Design (if applicable)

5


Database Design (if applicable)

Circuit diagram (for hardware) 3. Development and Testing, where applicable

Include test procedures and test case scenarios 4. Description of the Prototype, where applicable

Include screen shots/ pictures 5. Implementation Plan (Infrastructure/Deployment) where needed 6. Implementation Results, where applicable

Tables, statistical treatments Chapter 5: Recommendations Bibliography Appendices (may include the following)

Relevant Source Code

Evaluation Tool or Test Documents

Sample input/output/Reports

Users Guide/Manual

Process/Data/Information Flow

One-Page Curriculum Vitae per team member

See Appendix 4: Documentation Content for brief descriptions of each part.

It must be duly noted by both Adviser and Panel members that the project is feasible within

the given time frame.

D. Group Composition

A student who will enrol in THS1 must have complied with all of the subject’s pre-requisites.

Subject co-requisites must also be strictly followed.

Pre-requisite Co-requisite

THS1 IM201 ENG108A, IM203, IT256

THS2 PRACT1 PRACT2

The group will be composed of a maximum of five (5) members composed of four (4)

students and one (1) Technical Adviser.

The choice of group members is crucial as students need to be enrolled in the same section

and retain the same grouping in THS2. The Technical Adviser must also still be the same.

The Technical Adviser will be introduced after a Project Proposal has been approved by the

Capstone Project Adviser. Recommendations as to who the Technical Adviser will be will

also come from the Capstone Project Adviser.

6


E. Adviser / Panel Member Composition

Who is the Capstone Project Adviser?

A Capstone Project Adviser or a Thesis Adviser is responsible for one Thesis class with a

maximum of 40 students. Thesis Advisers determine if the project follows CMO guidelines

and documentation content jives with the system being developed. Project status must be

closely monitored and documented.

THS1 Thesis Advisers must closely coordinate with ENG108A (Technical Writing) advisers

in the Engineering Sciences Department. Document check will also be done in this subject

to add to students’ overall proficiency.

Once a group’s project proposal has been approved, the Thesis Adviser will recommend a

Technical Adviser to the group who will serve as a co-author of the capstone project. Thesis

Advisers must closely coordinate with the Technical Advisers to check on the progress of

the group.

Who is the Technical Adviser?

A Technical Adviser or Co-Author is chosen based on their field of expertise and its

relevance to the group’s project output. Only one (1) Technical Adviser can be assigned per

group. Their role is to identify and discuss the technical needs of the project and work hand-

in-hand with the group in order to create the project. Technical Advisers are faculty

members of the Information and Computer Studies Department.

The Technical Adviser must be present during the title and final defense as part of the

project proponents. Having a Technical Adviser is mandatory, thus, if a group is unable to

get one, the Thesis Adviser will become the group’s Technical Adviser.

Who is the Panel Member?

Panel Members are chosen based on their field of expertise and its relevance to the group’s

project output. They are composed of at least three (3) members that includes the Thesis

Adviser. A Technical Adviser cannot be a panel member of his/her own group.

F. Schedule / Time Table

Thesis Advisers are to meet their respective section on the first week of classes and closely

monitored every week thereafter. It is recommended that the group keep a Thesis Journal –

a notebook which records all weekly progress from THS1 up to THS2.

7


Groupings must be done within the first two (2) meetings immediately followed by

submission of five (5) Project proposals.

For a Project proposal to be approved, it must be duly signed and noted by three (3)

professors, based on recommendations given by the Thesis Adviser. More often than not,

the three (3) signatories can also be the panel members later on.

Once accepted, the Thesis Adviser must handover the group to a Technical Adviser. Upon

acceptance of the Technical Adviser, that is the only time the group may proceed to do their

documentation.

The Thesis Adviser is still responsible for checking each group’s status to meet the project

deadlines which are recommended as follows:

THS1:

Project proposal two (2) weeks prior to the Preliminary Examinations

Chapter 1 two (2) weeks after the Preliminary Examinations

Chapter 2 and 3 two (2) weeks after submission of Chapter 1

Pre-oral defense immediately after submission of Chapters 1 to 3

Title oral defense immediately after the pre-oral defense

THS1 oral defense need not have a working prototype/system. Overview of expected

outcome should be discussed in Chapter 3: Technical Description.

THS2:

Implementation Plan (Gantt chart)

Prelim Period Requirements documentation

System Design (diagrams)

Prototype (50% working) Two (2) weeks prior to the Prelim Examinations

System Testing Final Period

User Testing (if applicable)

Implementation Results Four (4) weeks after the Prelim Examinations

Recommendations Immediately after gathering of Results

Pre-oral defense Immediately after completion of Documentation

Final oral defense Two (2) weeks prior to the Final Examination

THS2 oral defense must have a 100% working system/prototype.

Schedule (time and room) of pre-oral defense will be upon the discretion of the Thesis

Adviser. Panel members are not yet required during the pre-oral presentation.

8


Schedule (time and room) of Title defense and Final defense will be defined by the IT Thesis

Coordinator. Technical Adviser and Panel members must be present all throughout the

entire presentation.

G. Proposal

A Project Proposal must meet the standards set by the CMO of 2010 (Refer to Section B –

Suggested Areas).

Project proposals must be submitted during the Preliminary period of THS1. Each group is

encouraged to submit a minimum of five (5) proposals of varying topics in case a proposed

title already exists.

Thesis Advisers must closely coordinate with the IT Thesis Coordinator to ensure that

project titles are unique and different from other sections.

For Project proposal form, refer to Appendix 2: THS Forms: THS1-Form1

H. Presentation / Defense

For Information Technology Capstone Projects, presentation in a public forum is

encouraged. In this case, any target clients or beneficiaries, industry experts or industry

practitioners can be invited as audience or be a member of the panel.

Before the oral defense:

During pre-oral defense, the group must first fill out the Oral Exams Endorsement Sheet

(See Appendix 2: THS Forms). The Thesis Adviser must receive and evaluate the final copy

of the Project document during the pre-oral defense before signing the form.

Note: The group cannot proceed with the oral defense if the Thesis Adviser does not sign

Form2. This only indicates that the group is not yet ready to defend their thesis.

After the pre-oral defense, the group must fill out the Capstone Project Oral Defense

Panel Schedule and Memorandum to Thesis Oral Defense Panel (See Appendix 2: THS

Forms). Verify from the IT Thesis Coordinator the schedule available for the oral defense.

The forms should be duly signed by the Thesis Adviser, Technical Adviser, and IT Thesis

Coordinator.

Note: Panel members are chosen by the Thesis Adviser and/or IT Thesis Coordinator only.

Each panel member is to receive an honorarium for their services rendered. Groups must

prepare the honoraria at least three (3) days prior to the oral defense schedule and must be

9


coursed through the Thesis Adviser. After the oral defense, the Thesis Adviser will be the

one to distribute the honoraria to the panel, in which an acknowledgement is made –

Php200 for THS1 in the form of vouchers or gift certificates and Php500 for THS2 in cash.

Provide a copy of the required forms and thesis document to all the panel members at least

3 working days before the defense date.

During the oral defense:

Each group must have a scribe or secretary to take down notes during the defense proper.

All group members must be present during the defense. If possible, remind the panel

members of the defense schedule an hour before it starts.

Group members must be in proper business attire:

Men: Long sleeve shirts with necktie

Dress slacks

Leather shoes

Formal Coat (recommended)

Ladies: Dress shirts/blouses

Skirt of appropriate length

Closed shoes with heels

Blazers (recommended)

The duration of the oral defense is thirty (30) to ninety (90) minutes, broken down as follows:

THS1: Equipment set-up 5 min.

Presentation of slides 15 min.

Q&A 20 min.

Panel deliberation 10 min.

THS2: Equipment set-up 10 min.

Presentation of slides 20 min.

System demonstration 20 min.

Q&A 30 min.

Panel deliberation 10 min.

The Oral Defense Evaluation Sheet should be given to the Panel members and Thesis

adviser during the defense proper.

For THS1, see Appendix 3: Evaluation Forms: THS1-EvaluationForms.

In THS2, the Endorsement Sheet should be given to the Thesis Adviser during the defense

proper

10


For THS2, see Appendix 3: Evaluation Forms: THS2-EvaluationForms.

During deliberation:

Group members, technical adviser and scribe are requested to leave the defense room

during deliberation. After which, the Thesis Adviser will call back the proponents to give the

verdict.

After the oral defense:

As a form of courtesy, the group must prepare food for the panel members. This should be

served to the panel after the defense.

The Thesis Adviser will announce the verdict to the group which includes:

Grade

Pass – the group has successfully passed the course. Expectations have been

met successfully.

Conditional Pass – The group has revisions that need to be met before being

given a grade of pass. Required revisions and changes need to be reviewed by

either Thesis Adviser or Panel Members or both. A re-oral exam may again be

required.

Fail – The group has failed the course due to unresolved issues (i.e. Prototype

not fully functional, document does not match outcome, etc.)

NOTE: During THS1, if a group fails in their proposal defense, they are given a

grade of INC instead of 5.0. The failing grade is only applicable to THS2. See

Section K – Grading System for more details.

Required Revisions and changes

No revisions – no revisions, revisions on document format only

Minor revisions – minor revisions on document OR prototype/system

Major revisions – minor revisions on BOTH document and prototype/system,

major revision on document OR prototype

I. Format

The Capstone Project documentation will follow the APA format. Writing styles and

techniques need to be closely coordinated with ENG108A Advisers.

Other formats include the following:

o Document size 8 ½” x 11” o Margins: 1 ½” x 1” x 1” x 1” (left hand margin is bigger for binding purposes) o Font style: Arial

11


o Font size: 11 pts o Double spacing, paragraph single indent o Pagination on upper right hand portion of paper (page 1 starts with Chapter 1, pages

prior to Chapter 1 will use small roman numerals, i.e. i, ii, iii) o Use of Chapter format: headers are centered and bold o Paragraph content are all justified o Figure number and labels are centered and italicized BELOW the figure itself o Table number and labels are centered and italicized ABOVE the table itself

J. IPR

All Capstone Projects must be new, unique and not infringe on any existing intellectual property. Proper citation must be given to previous Projects, including but not limited to open source software and technology. References must be properly cited, most especially in Chapter 2: Review of Related Literature, Studies and Systems. Copy-pasting from books, journals, websites, etc. is not allowed. According to CHED memorandum, an undergraduate research paper must have a minimum of twenty-five (25) citations, each of which must be properly cited.

K. Grading System

Groups will be graded based on the following recommendations:

Panel grade 70%

Thesis Adviser grade 20%

Individual member grade 10%

Individual member group grade will be based on member cooperation. Grading will be done

individually.

Thesis Adviser grade will be based on timely submission of requirements and overall group

performance throughout the entire semester. Grading will be done as a group.

For THS1, Panel grade will be based on document content and oral defense. Grading will be

done individually and as a group.

For THS2, Panel grade will be based on document content, system/prototype, and oral defense.

Grading will be done individually and as a group.

See Appendix 3: Evaluation Forms for grade sheet formats.

All the members of the group must be present during the defense. A “no show” on the part of

the group member shall be a valid ground for a grade of 5.0.

Only for valid reason/s, shall a group be allowed to re-schedule their presentation. The Thesis

Adviser of the group will determine whether the group will be allowed to present at a later date.

12


Schedule must be verified with the Panel members and the IT Thesis Coordinator. The

concerned group seeking a “re-schedule” will be the one to find a schedule that will not

compromise the schedule of the panelist and the students. The students are discouraged from

seeking excuses from their classes because of the scheduled defense /presentation.

The last day of presentation/defense will be determined by the IT Thesis Coordinator, usually

prior to the final exam week. No defense/presentation will be allowed during the final exam

week and the semestral break.

If the group foresees that they cannot make it to the scheduled slot, they have to inform, through

their Thesis Adviser, their intention to defer the defense. The deferment of schedule must be

made at least four (4) school days before their scheduled date. Otherwise, their schedule will be

considered final. The Thesis Adviser then needs to inform the IT Thesis Coordinator of said

changes.

All groups who failed to defend on the scheduled (Sunday) date but were able to defend before

the last day of classes (prior to the Final Exam week) will have a ceiling grade of 1.50.

All groups who failed to defend before the last day of classes will be given a grade of INC.

For THS2 only:

Based on the decision of the panel members after the deliberation, all revisions (major and

minor) must be presented on or before the last day of classes. Failure to present revisions on

the deadline will also mean an INC grade.

All groups which were able to defend on the prescribed date but incurred a “re-defense” or

“major revision” status will have a ceiling grade of 1.50.

All groups which were unable to defend their project on the 1st semester of this school year will

have a grade of INC and will have subsequently a grade of either PASS (3.0) or FAIL (5.0)

NOTE: All groups who get a grade of FAIL (5.0) in the Proposal defense (THS1) will

subsequently still be recorded as INC. This is to encourage students to rather defend their

Project Proposals rather than wait for the next semester. At the same time, it will be fair to the

group who defended but failed compared to the group who did not defend their proposal, yet got

an INC.

13


L. Submission of Requirements

After revisions have been checked and verified by concerned parties, each group is required to

submit the following:

THS1:

Revised document in PDF Format sent via email to the following:

o Thesis Adviser

o IT Thesis Coordinator

1 copy of the Revised document (ring-bound) to be used as reference for THS2

(optional)

THS2:

Revised document in PDF Format sent via email to the following:

o Thesis Adviser

o IT Thesis Coordinator

o Department Chair

Installation CDs (for systems/applications), prototype

Final grades will only be encoded once the ICS Department Chair signs the Approval Sheet.

Note: The Department Chair will only sign once he receives the PDF format of the revised

document via email. A scanned copy of the signed Approval Sheet will be emailed to the

Thesis Adviser later on.

See Appendix 2: THS Forms - THS2-Form3: Approval Sheet.

The order of signatories will be as follows:

1. Thesis Adviser

2. Panel Members

3. Department Chair

Deadline of submission of requirements (including signed Approval Sheet) will be the last day of

classes of the given semester. A group who fails to submit the requirements on time will

automatically be given a grade of INC regardless if they were able to defend the project on time.

14


Appendix 1: Title Page

format

15


<insert capstone project title here>

A Capstone Project

presented to the

Department of Information and Computer Studies

Faculty of Engineering

University of Santo Tomas

in partial fulfilment

of the requirements in the degree of

Bachelor of Science in Information Technology

<proponent 1 Last name, First name, MI>




<Technical Adviser Last name, First name, MI>

<Month Year>

16



THS1-Form1:

Title Proposal Form

17


UNIVERSITY OF SANTO TOMAS Faculty of Engineering

Information and Computer Studies Department 2ND Semester A/Y 20__-20__

INFORMATION TECHNOLOGY CAPSTONE PROJECT PROPOSAL

Proposed Title : <insert proposed title here> Proponents:

1. <LastName1, FirstName1> 2. <LastName2, FirstName2> 3. <LastName3, FirstName3> 4. <LastName4, FirstName4>

Reviewed by/date: Comments/Remarks:

________________ ___________________________________ <name of Adviser>

__________________ ___________________________________ <name of 1st Approver>

__________________ ___________________________________ <name of 2nd Approver>

__________________ ___________________________________ <name of 3rd Approver>

Short Description of the Study: Source code plagiarism in laboratories is one of the problems of the professors. There are already existing Java source code comparators; however, there is a trade off between the reliability and the speed of similarity detection. There is also a need for approximation on what grade the student will receive which is driven from the similarity percentage. <YOU CAN WRITE AS WELL THE PROBLEMS THAT YOU AIM TO SOLVE> The team decided to enhance Plaggie, an open source software version of Jplag which is the most efficient Java source code comparator according to the related literature that the team had researched on. There will be two possible approach to the problem. First is combining the algorithm of a fast but less reliable java source code comparator and combining Plaggie’s algorithm. Second is formulating a new algorithm with the use of tokenizing and other methods to balance or optimize the reliability and speed of Plaggie. With regards to the grade approximation for the student, the team will use the algorithm of the C++ Source Code Comparator Plug-in for Eclipse (a thesis of the previous year) as a basis. Area of Specialization:___<ex. Artificial Intelligence or Data Mining, etc.>_________ Tools/Programming Language to be used: <ex. Java, C#, etc>_____ ____________________________________

18



THS1-Form2: Oral Exams

Endorsement Sheet

19




Project Title : <Insert the capstone project title here> Proponents :


Technical Adviser : <Title, First Name, Last Name>

In partial fulfillment of the requirements for the degree of Bachelor of Science in <Choose 1 : Computer Science, Information Science, Information Technology> the capstone project mentioned above, has been adequately prepared and submitted by the proponents and is hereby endorsed by the undersigned for Title oral examinations.

______________________ <Name of Thesis Adviser>

Thesis Adviser Date: ________________ Cc: <Panel Member 1> <Panel Member 2> <Panel Member 3>

20



THS1-Form3a: Capstone

Project Oral Defense Panel Schedule

21




Date: <mmm-dd-yyyy> To: <name of Panelist> __________________ __________________ This is a reminder for the oral defense of the capstone project Project Title : <Insert the capstone project title here> by the proponents:


on DATE: <mmm-dd-yyyy> TIME: <hh:mm to hh:mm am/pm> Attached is a copy of: [ ] The thesis chapters 1-3 (Please bring this with you during the oral defense.) [ ] Thesis Proposal Oral Defense Evaluation Sheet Should there be other information you may need, please do not hesitate to get in touch with us. Sincerely yours,

______________________ <Name of Adviser>

Noted by: Technical Adviser __________________ <Name of Adviser> Thesis Adviser CC: IT Thesis Coordinator

22



THS1-Form3b:

Memorandum to Capstone

Project Oral Defense Panel

23


Capstone Project Defense Panel Schedule

THS 1

Section: <section>

Title: <insert project title here>

Researchers: <name> <name> <name> <name> Technical Adviser: <Title, name>

Dear Esteemed Panel,

We would like to invite you to be part of our project title proposal entitled <insert project title

here>. Kindly indicate the date and time of your availability for the scheduled defense.

Thank you.

Preferred Schedule:

Name of Panel Availability

1.

2.

3.

Noted by:

_________________________

<Title, Name>

Thesis Adviser

CC: <Title, Name>

IT Thesis Coordinator

24



THS2-Form1: Oral Exams

Endorsement Sheet

25



Information and Computer Studies Department 1st Semester A/Y 20__-20__

Project Title : <Insert the capstone project title here> Proponents :


Technical Adviser : <Title, First Name, Last Name>

In partial fulfillment of the requirements for the degree of Bachelor of Science in <Choose 1 : Computer Science, Information Science, Information Technology> the capstone project mentioned above, has been adequately prepared and submitted by the proponents and is hereby endorsed by the undersigned for Final oral examinations.

______________________ <Name of Thesis Adviser>

Thesis Adviser Date: ________________ Cc: <Panel Member 1> <Panel Member 2> <Panel Member 3>

26



THS2-Form2a: Capstone

Project Oral Defense Panel Schedule

27




Date: <mmm-dd-yyyy> To: <name of Panelist> __________________ __________________ This is a reminder of the oral defense of the capstone project Project Title : <Insert the capstone project title here> by the proponents:


on DATE: <mmm-dd-yyyy> TIME: <hh:mm to hh:mm am/pm> Attached is a copy of: [ ] The thesis chapters 1-5 (Please bring this with you during the oral defense.) [ ] Final Oral Defense Evaluation Sheets Should there be other information you may need, please do not hesitate to get in touch with us. Sincerely yours,

______________________ <Name of Adviser>

Noted by: Technical Adviser __________________ <Name of Adviser> Thesis Adviser CC: IT Thesis Coordinator

28



THS2-Form2b:

Memorandum to Capstone

Project Oral Defense Panel

29


Capstone Project Defense Panel Schedule

THS 2

Section: <section>

Title: <insert project title here>

Researchers: <name> <name> <name> <name> Technical Adviser: <Title, name>

Dear Esteemed Panel,

We would like to invite you to be part of our capstone project entitled <insert project title

here>. Kindly confirm the date and time of your availability for the scheduled defense.

Thank you.

Preferred Schedule:

Name of Panel Availability

1.

2.

3.

Noted by:

_________________________

<Title, Name>

Thesis Adviser

CC: <Title, Name>

IT Thesis Coordinator

30



THS2-Form3:

Approval Sheet

31


APPROVAL SHEET

Thesis Title: <THESIS TITLE all caps>

Proponents:

1. <Proponent 1 First Name Middle Initial. Last Name>

2. <Proponent 2 First Name Middle Initial. Last Name >



5. <Technical Adviser First Name Middle Initial. Last Name >

In partial fulfillment of the requirements for the degree of Bachelor of Science in <write your

course ex. Computer Science>, the thesis mentioned above, has been adequately prepared and submitted

by the proponents. This thesis was duly defended in an oral examination before a duly constituted tribunal

with a grade of

___________________________

<name of Panel 1>

Panel Member

___________________________

<name of Panel 2>

Panel Member

____________________________

___________________________ <name of Adviser>

<name of Panel 3> Thesis Adviser

Panel Member

Accepted in partial fulfillment of the requirements for the degree of Bachelor of Science in <write

your course ex. Computer Science>.

_____________________________________

<Name of Chairperson>

Chairperson

Information and Computer Studies Department

Faculty of Engineering

32


Appendix 3: Evaluation

Forms

THS1-EvaluationForms

33




GROUPMATES’ EVALUATION SHEET

Project Title : <Insert the capstone project title here> Proponents : Section: _____


LEGEND: 0 - NOT APPLICABLE

1 - POOR 2 – NEEDS IMPROVEMENT 3 – AVERAGE 4 – SATISFACTORY 5 – EXCELLENT

Evaluating Member : <LastName, FirstName> (Write the name of the members being evaluated.)

CRITERIA Name Name Name

Group member’s cooperation in completing the research

Groups member’s attendance during meetings with adviser and group / Member’s attendance during oral presentation

Group member’s knowledge of the research undertaken

Group member’s attitude towards the research activity / presentation

Group member’s ability to present findings during the oral presentation

TOTAL

34




PROJECT PROPOSAL ORAL DEFENSE EVALUATION SHEET

Project Title : <Insert the capstone project title here>

Instructions : The thesis adviser and each panel member must fill up this Evaluation Sheet. Rate each member from 1 to 5 (1-Poor, 3-Satisfactory, 5-Excellent)

Member’s Name: _______________________________________ SCORE: _____________ Questions: _______________________________________________________________ _______________________________________________________________ Member’s Name: _______________________________________ SCORE: _____________ Questions: _______________________________________________________________ _______________________________________________________________ Member’s Name: _______________________________________ SCORE: _____________ Questions: _______________________________________________________________ _______________________________________________________________ Member’s Name: _______________________________________ SCORE: ____________ Questions: _______________________________________________________________ _______________________________________________________________

RECOMMENDATIONS

________________________

Signature Over Printed Name

Date:

35


Appendix 3: Evaluation

Forms

THS2-EvaluationForms

36




FINAL ORAL DEFENSE EVALUATION SHEET


Instructions : The thesis adviser and each panel member must fill up this Evaluation Sheet. Rate each member from 1 to 5 (1-Poor, 3-Satisfactory, 5-Excellent)

Member’s Name: _______________________________________ SCORE: _____________ Questions: _______________________________________________________________ _______________________________________________________________ Member’s Name: _______________________________________ SCORE: _____________ Questions: _______________________________________________________________ _______________________________________________________________ Member’s Name: _______________________________________ SCORE: _____________ Questions: _______________________________________________________________ _______________________________________________________________ Member’s Name: _______________________________________ SCORE: ____________ Questions: _______________________________________________________________ _______________________________________________________________

RECOMMENDATIONS

________________________

Signature Over Printed Name

Panel Member

Date: ______________

37


UNIVERSITY OF SANTO TOMAS

Faculty of Engineering Information and Computer Studies Department

1st Semester A/Y 20__-20__

THESIS ADVISER’S EVALUATION SHEET


Group Evaluation

Criteria Rating (0 to 5)

Ability to submit requirements on time

Openness to suggestions and criticisms

Was able to apply classroom learning to development of project

Performed literature research thoroughly

Consulted resource person for certain problem areas

Project envisioned is innovative

Approach used in project development is innovative

Use of appropriate tools during project development, implementation and testing

(Document) Results were clearly discussed

(Document) Observed proper typing of manuscript including pagination, citations, etc.

TOTAL

Printed Name over Signature Thesis Adviser

Date: ___________________

38




PANEL MEMBER’S EVALUATION SHEET

Project Title : <Insert the capstone project title here> Proponents : Section _____


LEGEND: 0 - NOT APPLICABLE 1 – POOR 2 – NEEDS IMPROVEMENT 3 – AVERAGE 4 – SATISFACTORY 5 – EXCELLENT

Evidence of Comprehensive Work Rate 0 to 5

1. Draft is well-typed and well-written as to correct grammar and textual

coherence

2. Document is complete with the necessary appendices

3. The style of writing is appropriate and can be understood

Evidence of Sound Organization of Material

1. There is sufficient research to support the document

2. Facts are documented and sources are reliable

3. There is a thorough coverage of subject matter

Clear Thinking

1. There is a clearness of purpose, ideas, and alternative solutions

2. Appropriate tools were used and decisions from logical analysis were

derived

3. Recommendations were analysed based from the results

Evidence of Creativity and Innovation

1. The project is relevant and innovative

2. The work shows transfer of learning from classroom to praxis

3. The project recommendations highlight extensions that can be done

TOTAL

Printed Name over Signature Panel Member

Date: ___________________

39




PANEL MEMBER’S EVALUATION SHEET

Project Title : <Insert the capstone project title here> Proponents : Section _____


LEGEND: 0 - NOT APPLICABLE 1 – POOR 2 – NEEDS IMPROVEMENT 3 – AVERAGE 4 – SATISFACTORY 5 – EXCELLENT

The Project Rate 0 to 5

4. Accuracy and Reliability – Results derived are accurate and properly

validated based on specific tools

5. Time efficiency – Output shows consistency, eliminating redundancy

6. Originality and creativity – Project is innovative and shows creativity in

adopting new solutions

7. Usability – Process flow is standard, consistent and well thought out

8. Maintainability (for systems with implementation) – Project is well

documented with a maintenance plan

9. User satisfaction (for systems with pilot testing) – There exists a user

report of satisfaction and user acceptance test results

The Group Rate 1 to 5

4. The group shows coherence and synergy in their presentation

5. Presentation was clear. Appropriate presentation tools were used

6. Questions were well answered with good communication skills

Printed Name over Signature Panel Member

Date: ___________________

40


Faculty of Engineering Information and Computer Studies Department

1st Semester A/Y 20__-20__

GROUPMATES’ EVALUATION SHEET Project Title : <Insert the capstone project title here> Proponents : Section: _____


LEGEND: 0 - NOT APPLICABLE

1 - POOR 2 – NEEDS IMPROVEMENT 3 – AVERAGE 4 – SATISFACTORY 5 – EXCELLENT

Evaluating Member : <LastName, FirstName> (Write the name of the members being evaluated.)

CRITERIA Name Name Name

Group member’s cooperation in completing the research

Groups member’s attendance during meetings with adviser and group / Member’s attendance during oral presentation

Group member’s knowledge of the research undertaken

Group member’s attitude towards the research activity / presentation

Group member’s ability to present findings during the oral presentation

41




ENDORSEMENT SHEET

Proponents : Section _____ 1. <LastName1, FirstName1> 2. <LastName2, FirstName2> 3. <LastName3, FirstName3> 4. <LastName4, FirstName4>

Project Title : <Insert the capstone project title here> Technical Adviser: <Title, Name> Thesis Adviser: <Title, Name> Oral defense date: <month/dd/yyyy> Thesis Oral Defense Panel:


Panel’s Evaluation of Capstone Project Oral Defense

A. Grade 1. _________ Pass ________ Conditional Pass ________ Fail 2. _________ No re-oral ________ re-oral

B. Required revisions and changes

1. _________ No revisions ________ Minor revisions ________ Major revisions 2. Revisions/Changes Submission Date (Specific) _________________ 3. Revisions/Changes to be reviewed by

_________ Thesis Oral defense Panel and Thesis Adviser _________ Thesis Adviser only

C. Specific comments on revisions, changes and recommendations

Noted by: <Title, Name> Thesis Adviser

42


Appendix 4:

Documentation Content

Chapter 1: Introduction Project Context

Details how the group came about with the project.

What technology was used before arriving with the project initiative

Detailed introduction of system Purpose and Description

What is the purpose of this project?

Who will benefit from this project?

What are the technologies behind the development of this project?

What are the possible tools that will be used in the development of this project?

Objectives

Statements which specify what will be done General objective

o General statement which addresses the solution to the problem at hand

Specific objectives o Statements which specify certain scenarios in determining the solution

to the problem at hand Scope and limitations

Scope details what your project is supposed to do

Limitations detail what your project is not supposed to do in relation to given specifications and attributes

Chapter 2: Review of Related Literature, Studies, and Systems The content of this chapter must be comprised of literature taken from books, journals, online technical communities, verified websites and existing technologies. Note: Wikipedia.com is not a reliable reference material and should be limited in use. Researchers are encouraged to gather as many references as possible. CHED memorandum states that researches written by undergraduate students must have a minimum of 25 citations. This rule will be followed. Having a working bibliography is recommended. This chapter will be closely monitored by the ENG108A Advisers. Chapter 3: Technical Background

Methodology

Indicates what methodology will be used to develop the system/prototype Requirements Analysis

Indicates how the project will be started

43


Overview

For those with working prototypes, an initial hardware layout is encouraged

For those working with systems/applications, an initial flow chart or use case diagram is needed to determine process flow

Chapter 4: Implementation, Results and Discussion

Requirements Documentation

Discusses how the requirements were used and analyzed in creating the project (Hardware and Software requirements, Minimum and Recommended requirements, etc.)

Design of Software, Systems, Product, and/or Processes

Detailed description of creating the project Development and Testing, where applicable

Must include test procedures and test case scenarios Description of the Prototype, where applicable

Must include screen shots/ pictures of project during design phase and implementation phase

Implementation Plan (Infrastructure/Deployment) where needed

Usually includes a Gantt chart to keep track of project’s progress Implementation Results, where applicable

A summary of test scenarios done to check overall functionality of the project Chapter 5: Recommendations Based on the results, the group must come up with possible recommendations to further enhance their project’s capability. This is usually intended for future researchers and developers. Bibliography Refer to ENG108A advisers for the correct format Appendices (may include the following)

Relevant Source Code

Evaluation Tool or Test Documents

Sample input/output/Reports

Users Guide/Manual

Process/Data/Information Flow

One-Page Curriculum Vitae per team member Note: The appendices (of the documents to be submitted) maybe optional. However, if the

group senses that such appendix (or appendices) is necessary for understandability and

readability, it is the group’s responsibility to provide the panelist a copy.

Date post:	03-Jan-2016
Category:	Documents
Upload:	bim-canaria
View:	72 times
Download:	2 times