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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
Capstone Project 1 and 2
Information Technology Division
ICS Department
Capstone Project Guidelines
Version 1.2
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
Table of Contents
Definition 3
Suggested Areas/Topics 3
Project Duration / Content 4
Group Composition 5
Adviser / Panel Member Composition
Capstone Project / Thesis Adviser 6
Technical Adviser 6
Panel Member 6
Schedule / Time Table 6
Proposal 8
Presentation / Defense 8
Format 10
IPR 11
Grading System 11
Submission of Requirements 13
Appendix 1: Title Page format 15
Appendix 2: THS Forms
THS1-Form1: Title Proposal Form 17
THS1-Form2: Oral Exams Endorsement Form 19
THS1-Form3a: Capstone Project Oral Defense Panel Schedule 21
THS1-Form3b: Memorandum to Capstone Project Oral Defense Panel 23
THS2-Form1: Oral Exams Endorsement Sheet 25
THS2-Form2a: Capstone Project Oral Defense Panel Schedule 27
THS2-Form2b: Memorandum to Capstone Project Oral Defense Panel 29
THS2-Form3: Approval Sheet 31
Appendix 3: Evaluation Forms
THS1-Evaluation Forms 33
THS2-Evaluation Forms 36
Appendix 4: Documentation Content 42
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
A. Definition
According to the CMO Research 2010, a Capstone Project is an “undertaking appropriate
to a professional field that should significantly address an existing problem or need.”
Students who will be taking this course are encouraged to come up with original ideas,
outcomes, and applications by applying their knowledge, skills and competencies learned in
previous subjects.
The Capstone Project Adviser will be the one to determine the appropriate level of
complexity of a specific project’s scope, implementation and proposed solution by
considering the duration of the project, the composition of the team, and the resources
available.
Based on the CMO memorandum of 2010, an Information Technology Capstone Project
should focus on the “infrastructure, application, or processes involved in introducing a
Computing solution to a problem… recommended infrastructure and its implications on other
systems should be clearly specified in the final report with the introduction of the project.”
Based on the focus, capstone projects need not require descriptive methodologies,
theoretical frameworks, surveys/questionnaires, or statistical treatments, unless considered
appropriate or needed in determining project results.
B. Suggested Areas/Topics
As recommended by the Commission on Higher Education, the following topics are
considered for students taking up BS Information Technology:
1. Software Development a. Software Customization b. Information Systems Development for an actual client (with pilot testing) c. Web Applications Development (with at least alpha testing on live
servers) d. Mobile Computing Systems
2. Multimedia Systems
a. Game Development b. e-Learning Systems c. Interactive Systems d. Information Kiosks
3. Network Design and Implementation and Server Farm Configuration and
Management
4. IT Management a. IT Strategic Plan for sufficiently complex enterprises
b. IT Security Analysis, Planning and Implementation
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
C. Project Duration / Content
Capstone Project is divided into two (2) semesters – THS1 and THS2.
THS1 or Capstone Project 1 is the project’s Title which will be taken during the second
semester of each school year and must be defended at the end of the term. Chapters 1, 2,
and 3 will be presented and defended in front of a group of panel members.
THS1 will be composed of the following chapter content:
Title Page (see format in Appendix 1) Executive Summary Table of Contents List of Figures, List of Tables, List of Notations Chapter 1: Introduction
1. Project Context 2. Purpose and Description 3. Objectives
a. General objective b. Specific objectives
4. Scope and limitations Chapter 2: Review of Related Literature, Studies, and Systems
Arranged per topic (minimum of 25 citations)
Include Synthesis at the end Chapter 3: Technical Background
1. Methodology 2. Requirements Analysis 3. Overview
System requirements
Prototype (if any) Bibliography
THS2 or Capstone Project 2 is the projects implementation and results analysis which will
be taken on the first semester of the succeeding school year. An additional two (2) chapters
will be presented and defended in front of the same group of panel members.
Chapter 4: Implementation, Results and Discussion 1. Requirements Documentation
include Design Methodology
include Event/ Use Case Diagram
include Systems Requirements 2. Design of Software, Systems, Product, and/or Processes
Flow chart (for hardware)
Class Diagrams (for software/system)
Sequence Diagrams (for software/system)
Network Design (if applicable)
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
Database Design (if applicable)
Circuit diagram (for hardware) 3. Development and Testing, where applicable
Include test procedures and test case scenarios 4. Description of the Prototype, where applicable
Include screen shots/ pictures 5. Implementation Plan (Infrastructure/Deployment) where needed 6. Implementation Results, where applicable
Tables, statistical treatments Chapter 5: Recommendations Bibliography Appendices (may include the following)
Relevant Source Code
Evaluation Tool or Test Documents
Sample input/output/Reports
Users Guide/Manual
Process/Data/Information Flow
One-Page Curriculum Vitae per team member
See Appendix 4: Documentation Content for brief descriptions of each part.
It must be duly noted by both Adviser and Panel members that the project is feasible within
the given time frame.
D. Group Composition
A student who will enrol in THS1 must have complied with all of the subject’s pre-requisites.
Subject co-requisites must also be strictly followed.
Pre-requisite Co-requisite
THS1 IM201 ENG108A, IM203, IT256
THS2 PRACT1 PRACT2
The group will be composed of a maximum of five (5) members composed of four (4)
students and one (1) Technical Adviser.
The choice of group members is crucial as students need to be enrolled in the same section
and retain the same grouping in THS2. The Technical Adviser must also still be the same.
The Technical Adviser will be introduced after a Project Proposal has been approved by the
Capstone Project Adviser. Recommendations as to who the Technical Adviser will be will
also come from the Capstone Project Adviser.
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
E. Adviser / Panel Member Composition
Who is the Capstone Project Adviser?
A Capstone Project Adviser or a Thesis Adviser is responsible for one Thesis class with a
maximum of 40 students. Thesis Advisers determine if the project follows CMO guidelines
and documentation content jives with the system being developed. Project status must be
closely monitored and documented.
THS1 Thesis Advisers must closely coordinate with ENG108A (Technical Writing) advisers
in the Engineering Sciences Department. Document check will also be done in this subject
to add to students’ overall proficiency.
Once a group’s project proposal has been approved, the Thesis Adviser will recommend a
Technical Adviser to the group who will serve as a co-author of the capstone project. Thesis
Advisers must closely coordinate with the Technical Advisers to check on the progress of
the group.
Who is the Technical Adviser?
A Technical Adviser or Co-Author is chosen based on their field of expertise and its
relevance to the group’s project output. Only one (1) Technical Adviser can be assigned per
group. Their role is to identify and discuss the technical needs of the project and work hand-
in-hand with the group in order to create the project. Technical Advisers are faculty
members of the Information and Computer Studies Department.
The Technical Adviser must be present during the title and final defense as part of the
project proponents. Having a Technical Adviser is mandatory, thus, if a group is unable to
get one, the Thesis Adviser will become the group’s Technical Adviser.
Who is the Panel Member?
Panel Members are chosen based on their field of expertise and its relevance to the group’s
project output. They are composed of at least three (3) members that includes the Thesis
Adviser. A Technical Adviser cannot be a panel member of his/her own group.
F. Schedule / Time Table
Thesis Advisers are to meet their respective section on the first week of classes and closely
monitored every week thereafter. It is recommended that the group keep a Thesis Journal –
a notebook which records all weekly progress from THS1 up to THS2.
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
Groupings must be done within the first two (2) meetings immediately followed by
submission of five (5) Project proposals.
For a Project proposal to be approved, it must be duly signed and noted by three (3)
professors, based on recommendations given by the Thesis Adviser. More often than not,
the three (3) signatories can also be the panel members later on.
Once accepted, the Thesis Adviser must handover the group to a Technical Adviser. Upon
acceptance of the Technical Adviser, that is the only time the group may proceed to do their
documentation.
The Thesis Adviser is still responsible for checking each group’s status to meet the project
deadlines which are recommended as follows:
THS1:
Project proposal two (2) weeks prior to the Preliminary Examinations
Chapter 1 two (2) weeks after the Preliminary Examinations
Chapter 2 and 3 two (2) weeks after submission of Chapter 1
Pre-oral defense immediately after submission of Chapters 1 to 3
Title oral defense immediately after the pre-oral defense
THS1 oral defense need not have a working prototype/system. Overview of expected
outcome should be discussed in Chapter 3: Technical Description.
THS2:
Implementation Plan (Gantt chart)
Prelim Period Requirements documentation
System Design (diagrams)
Prototype (50% working) Two (2) weeks prior to the Prelim Examinations
System Testing Final Period
User Testing (if applicable)
Implementation Results Four (4) weeks after the Prelim Examinations
Recommendations Immediately after gathering of Results
Pre-oral defense Immediately after completion of Documentation
Final oral defense Two (2) weeks prior to the Final Examination
THS2 oral defense must have a 100% working system/prototype.
Schedule (time and room) of pre-oral defense will be upon the discretion of the Thesis
Adviser. Panel members are not yet required during the pre-oral presentation.
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
Schedule (time and room) of Title defense and Final defense will be defined by the IT Thesis
Coordinator. Technical Adviser and Panel members must be present all throughout the
entire presentation.
G. Proposal
A Project Proposal must meet the standards set by the CMO of 2010 (Refer to Section B –
Suggested Areas).
Project proposals must be submitted during the Preliminary period of THS1. Each group is
encouraged to submit a minimum of five (5) proposals of varying topics in case a proposed
title already exists.
Thesis Advisers must closely coordinate with the IT Thesis Coordinator to ensure that
project titles are unique and different from other sections.
For Project proposal form, refer to Appendix 2: THS Forms: THS1-Form1
H. Presentation / Defense
For Information Technology Capstone Projects, presentation in a public forum is
encouraged. In this case, any target clients or beneficiaries, industry experts or industry
practitioners can be invited as audience or be a member of the panel.
Before the oral defense:
During pre-oral defense, the group must first fill out the Oral Exams Endorsement Sheet
(See Appendix 2: THS Forms). The Thesis Adviser must receive and evaluate the final copy
of the Project document during the pre-oral defense before signing the form.
Note: The group cannot proceed with the oral defense if the Thesis Adviser does not sign
Form2. This only indicates that the group is not yet ready to defend their thesis.
After the pre-oral defense, the group must fill out the Capstone Project Oral Defense
Panel Schedule and Memorandum to Thesis Oral Defense Panel (See Appendix 2: THS
Forms). Verify from the IT Thesis Coordinator the schedule available for the oral defense.
The forms should be duly signed by the Thesis Adviser, Technical Adviser, and IT Thesis
Coordinator.
Note: Panel members are chosen by the Thesis Adviser and/or IT Thesis Coordinator only.
Each panel member is to receive an honorarium for their services rendered. Groups must
prepare the honoraria at least three (3) days prior to the oral defense schedule and must be
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
coursed through the Thesis Adviser. After the oral defense, the Thesis Adviser will be the
one to distribute the honoraria to the panel, in which an acknowledgement is made –
Php200 for THS1 in the form of vouchers or gift certificates and Php500 for THS2 in cash.
Provide a copy of the required forms and thesis document to all the panel members at least
3 working days before the defense date.
During the oral defense:
Each group must have a scribe or secretary to take down notes during the defense proper.
All group members must be present during the defense. If possible, remind the panel
members of the defense schedule an hour before it starts.
Group members must be in proper business attire:
Men: Long sleeve shirts with necktie
Dress slacks
Leather shoes
Formal Coat (recommended)
Ladies: Dress shirts/blouses
Skirt of appropriate length
Closed shoes with heels
Blazers (recommended)
The duration of the oral defense is thirty (30) to ninety (90) minutes, broken down as follows:
THS1: Equipment set-up 5 min.
Presentation of slides 15 min.
Q&A 20 min.
Panel deliberation 10 min.
THS2: Equipment set-up 10 min.
Presentation of slides 20 min.
System demonstration 20 min.
Q&A 30 min.
Panel deliberation 10 min.
The Oral Defense Evaluation Sheet should be given to the Panel members and Thesis
adviser during the defense proper.
For THS1, see Appendix 3: Evaluation Forms: THS1-EvaluationForms.
In THS2, the Endorsement Sheet should be given to the Thesis Adviser during the defense
proper
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
For THS2, see Appendix 3: Evaluation Forms: THS2-EvaluationForms.
During deliberation:
Group members, technical adviser and scribe are requested to leave the defense room
during deliberation. After which, the Thesis Adviser will call back the proponents to give the
verdict.
After the oral defense:
As a form of courtesy, the group must prepare food for the panel members. This should be
served to the panel after the defense.
The Thesis Adviser will announce the verdict to the group which includes:
Grade
Pass – the group has successfully passed the course. Expectations have been
met successfully.
Conditional Pass – The group has revisions that need to be met before being
given a grade of pass. Required revisions and changes need to be reviewed by
either Thesis Adviser or Panel Members or both. A re-oral exam may again be
required.
Fail – The group has failed the course due to unresolved issues (i.e. Prototype
not fully functional, document does not match outcome, etc.)
NOTE: During THS1, if a group fails in their proposal defense, they are given a
grade of INC instead of 5.0. The failing grade is only applicable to THS2. See
Section K – Grading System for more details.
Required Revisions and changes
No revisions – no revisions, revisions on document format only
Minor revisions – minor revisions on document OR prototype/system
Major revisions – minor revisions on BOTH document and prototype/system,
major revision on document OR prototype
I. Format
The Capstone Project documentation will follow the APA format. Writing styles and
techniques need to be closely coordinated with ENG108A Advisers.
Other formats include the following:
o Document size 8 ½” x 11” o Margins: 1 ½” x 1” x 1” x 1” (left hand margin is bigger for binding purposes) o Font style: Arial
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
o Font size: 11 pts o Double spacing, paragraph single indent o Pagination on upper right hand portion of paper (page 1 starts with Chapter 1, pages
prior to Chapter 1 will use small roman numerals, i.e. i, ii, iii) o Use of Chapter format: headers are centered and bold o Paragraph content are all justified o Figure number and labels are centered and italicized BELOW the figure itself o Table number and labels are centered and italicized ABOVE the table itself
J. IPR
All Capstone Projects must be new, unique and not infringe on any existing intellectual property. Proper citation must be given to previous Projects, including but not limited to open source software and technology. References must be properly cited, most especially in Chapter 2: Review of Related Literature, Studies and Systems. Copy-pasting from books, journals, websites, etc. is not allowed. According to CHED memorandum, an undergraduate research paper must have a minimum of twenty-five (25) citations, each of which must be properly cited.
K. Grading System
Groups will be graded based on the following recommendations:
Panel grade 70%
Thesis Adviser grade 20%
Individual member grade 10%
Individual member group grade will be based on member cooperation. Grading will be done
individually.
Thesis Adviser grade will be based on timely submission of requirements and overall group
performance throughout the entire semester. Grading will be done as a group.
For THS1, Panel grade will be based on document content and oral defense. Grading will be
done individually and as a group.
For THS2, Panel grade will be based on document content, system/prototype, and oral defense.
Grading will be done individually and as a group.
See Appendix 3: Evaluation Forms for grade sheet formats.
All the members of the group must be present during the defense. A “no show” on the part of
the group member shall be a valid ground for a grade of 5.0.
Only for valid reason/s, shall a group be allowed to re-schedule their presentation. The Thesis
Adviser of the group will determine whether the group will be allowed to present at a later date.
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
Schedule must be verified with the Panel members and the IT Thesis Coordinator. The
concerned group seeking a “re-schedule” will be the one to find a schedule that will not
compromise the schedule of the panelist and the students. The students are discouraged from
seeking excuses from their classes because of the scheduled defense /presentation.
The last day of presentation/defense will be determined by the IT Thesis Coordinator, usually
prior to the final exam week. No defense/presentation will be allowed during the final exam
week and the semestral break.
If the group foresees that they cannot make it to the scheduled slot, they have to inform, through
their Thesis Adviser, their intention to defer the defense. The deferment of schedule must be
made at least four (4) school days before their scheduled date. Otherwise, their schedule will be
considered final. The Thesis Adviser then needs to inform the IT Thesis Coordinator of said
changes.
All groups who failed to defend on the scheduled (Sunday) date but were able to defend before
the last day of classes (prior to the Final Exam week) will have a ceiling grade of 1.50.
All groups who failed to defend before the last day of classes will be given a grade of INC.
For THS2 only:
Based on the decision of the panel members after the deliberation, all revisions (major and
minor) must be presented on or before the last day of classes. Failure to present revisions on
the deadline will also mean an INC grade.
All groups which were able to defend on the prescribed date but incurred a “re-defense” or
“major revision” status will have a ceiling grade of 1.50.
All groups which were unable to defend their project on the 1st semester of this school year will
have a grade of INC and will have subsequently a grade of either PASS (3.0) or FAIL (5.0)
NOTE: All groups who get a grade of FAIL (5.0) in the Proposal defense (THS1) will
subsequently still be recorded as INC. This is to encourage students to rather defend their
Project Proposals rather than wait for the next semester. At the same time, it will be fair to the
group who defended but failed compared to the group who did not defend their proposal, yet got
an INC.
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
L. Submission of Requirements
After revisions have been checked and verified by concerned parties, each group is required to
submit the following:
THS1:
Revised document in PDF Format sent via email to the following:
o Thesis Adviser
o IT Thesis Coordinator
1 copy of the Revised document (ring-bound) to be used as reference for THS2
(optional)
THS2:
Revised document in PDF Format sent via email to the following:
o Thesis Adviser
o IT Thesis Coordinator
o Department Chair
Installation CDs (for systems/applications), prototype
Final grades will only be encoded once the ICS Department Chair signs the Approval Sheet.
Note: The Department Chair will only sign once he receives the PDF format of the revised
document via email. A scanned copy of the signed Approval Sheet will be emailed to the
Thesis Adviser later on.
See Appendix 2: THS Forms - THS2-Form3: Approval Sheet.
The order of signatories will be as follows:
1. Thesis Adviser
2. Panel Members
3. Department Chair
Deadline of submission of requirements (including signed Approval Sheet) will be the last day of
classes of the given semester. A group who fails to submit the requirements on time will
automatically be given a grade of INC regardless if they were able to defend the project on time.
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
Appendix 1: Title Page
format
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
<insert capstone project title here>
A Capstone Project
presented to the
Department of Information and Computer Studies
Faculty of Engineering
University of Santo Tomas
in partial fulfilment
of the requirements in the degree of
Bachelor of Science in Information Technology
<proponent 1 Last name, First name, MI>
<proponent 2 Last name, First name, MI>
<proponent 3 Last name, First name, MI>
<proponent 4 Last name, First name, MI>
<Technical Adviser Last name, First name, MI>
<Month Year>
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
Appendix 2: THS Forms
THS1-Form1:
Title Proposal Form
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
UNIVERSITY OF SANTO TOMAS Faculty of Engineering
Information and Computer Studies Department 2ND Semester A/Y 20__-20__
INFORMATION TECHNOLOGY CAPSTONE PROJECT PROPOSAL
Proposed Title : <insert proposed title here> Proponents:
1. <LastName1, FirstName1> 2. <LastName2, FirstName2> 3. <LastName3, FirstName3> 4. <LastName4, FirstName4>
Reviewed by/date: Comments/Remarks:
________________ ___________________________________ <name of Adviser>
__________________ ___________________________________ <name of 1st Approver>
__________________ ___________________________________ <name of 2nd Approver>
__________________ ___________________________________ <name of 3rd Approver>
Short Description of the Study: Source code plagiarism in laboratories is one of the problems of the professors. There are already existing Java source code comparators; however, there is a trade off between the reliability and the speed of similarity detection. There is also a need for approximation on what grade the student will receive which is driven from the similarity percentage. <YOU CAN WRITE AS WELL THE PROBLEMS THAT YOU AIM TO SOLVE> The team decided to enhance Plaggie, an open source software version of Jplag which is the most efficient Java source code comparator according to the related literature that the team had researched on. There will be two possible approach to the problem. First is combining the algorithm of a fast but less reliable java source code comparator and combining Plaggie’s algorithm. Second is formulating a new algorithm with the use of tokenizing and other methods to balance or optimize the reliability and speed of Plaggie. With regards to the grade approximation for the student, the team will use the algorithm of the C++ Source Code Comparator Plug-in for Eclipse (a thesis of the previous year) as a basis. Area of Specialization:___<ex. Artificial Intelligence or Data Mining, etc.>_________ Tools/Programming Language to be used: <ex. Java, C#, etc>_____ ____________________________________
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
Appendix 2: THS Forms
THS1-Form2: Oral Exams
Endorsement Sheet
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
UNIVERSITY OF SANTO TOMAS Faculty of Engineering
Information and Computer Studies Department 2ND Semester A/Y 20__-20__
Project Title : <Insert the capstone project title here> Proponents :
1. <LastName1, FirstName1> 2. <LastName2, FirstName2> 3. <LastName3, FirstName3> 4. <LastName4, FirstName4>
Technical Adviser : <Title, First Name, Last Name>
In partial fulfillment of the requirements for the degree of Bachelor of Science in <Choose 1 : Computer Science, Information Science, Information Technology> the capstone project mentioned above, has been adequately prepared and submitted by the proponents and is hereby endorsed by the undersigned for Title oral examinations.
______________________ <Name of Thesis Adviser>
Thesis Adviser Date: ________________ Cc: <Panel Member 1> <Panel Member 2> <Panel Member 3>
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
Appendix 2: THS Forms
THS1-Form3a: Capstone
Project Oral Defense Panel Schedule
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
UNIVERSITY OF SANTO TOMAS Faculty of Engineering
Information and Computer Studies Department 2ND Semester A/Y 20__-20__
Date: <mmm-dd-yyyy> To: <name of Panelist> __________________ __________________ This is a reminder for the oral defense of the capstone project Project Title : <Insert the capstone project title here> by the proponents:
1. <LastName1, FirstName1> 2. <LastName2, FirstName2> 3. <LastName3, FirstName3> 4. <LastName4, FirstName4>
on DATE: <mmm-dd-yyyy> TIME: <hh:mm to hh:mm am/pm> Attached is a copy of: [ ] The thesis chapters 1-3 (Please bring this with you during the oral defense.) [ ] Thesis Proposal Oral Defense Evaluation Sheet Should there be other information you may need, please do not hesitate to get in touch with us. Sincerely yours,
______________________ <Name of Adviser>
Noted by: Technical Adviser __________________ <Name of Adviser> Thesis Adviser CC: IT Thesis Coordinator
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
Appendix 2: THS Forms
THS1-Form3b:
Memorandum to Capstone
Project Oral Defense Panel
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
Capstone Project Defense Panel Schedule
THS 1
Section: <section>
Title: <insert project title here>
Researchers: <name> <name> <name> <name> Technical Adviser: <Title, name>
Dear Esteemed Panel,
We would like to invite you to be part of our project title proposal entitled <insert project title
here>. Kindly indicate the date and time of your availability for the scheduled defense.
Thank you.
Preferred Schedule:
Name of Panel Availability
1.
2.
3.
Noted by:
_________________________
<Title, Name>
Thesis Adviser
CC: <Title, Name>
IT Thesis Coordinator
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
Appendix 2: THS Forms
THS2-Form1: Oral Exams
Endorsement Sheet
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
UNIVERSITY OF SANTO TOMAS Faculty of Engineering
Information and Computer Studies Department 1st Semester A/Y 20__-20__
Project Title : <Insert the capstone project title here> Proponents :
5. <LastName1, FirstName1> 6. <LastName2, FirstName2> 7. <LastName3, FirstName3> 8. <LastName4, FirstName4>
Technical Adviser : <Title, First Name, Last Name>
In partial fulfillment of the requirements for the degree of Bachelor of Science in <Choose 1 : Computer Science, Information Science, Information Technology> the capstone project mentioned above, has been adequately prepared and submitted by the proponents and is hereby endorsed by the undersigned for Final oral examinations.
______________________ <Name of Thesis Adviser>
Thesis Adviser Date: ________________ Cc: <Panel Member 1> <Panel Member 2> <Panel Member 3>
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
Appendix 2: THS Forms
THS2-Form2a: Capstone
Project Oral Defense Panel Schedule
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
UNIVERSITY OF SANTO TOMAS Faculty of Engineering
Information and Computer Studies Department 1st Semester A/Y 20__-20__
Date: <mmm-dd-yyyy> To: <name of Panelist> __________________ __________________ This is a reminder of the oral defense of the capstone project Project Title : <Insert the capstone project title here> by the proponents:
1. <LastName1, FirstName1> 2. <LastName2, FirstName2> 3. <LastName3, FirstName3> 4. <LastName4, FirstName4>
on DATE: <mmm-dd-yyyy> TIME: <hh:mm to hh:mm am/pm> Attached is a copy of: [ ] The thesis chapters 1-5 (Please bring this with you during the oral defense.) [ ] Final Oral Defense Evaluation Sheets Should there be other information you may need, please do not hesitate to get in touch with us. Sincerely yours,
______________________ <Name of Adviser>
Noted by: Technical Adviser __________________ <Name of Adviser> Thesis Adviser CC: IT Thesis Coordinator
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
Appendix 2: THS Forms
THS2-Form2b:
Memorandum to Capstone
Project Oral Defense Panel
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
Capstone Project Defense Panel Schedule
THS 2
Section: <section>
Title: <insert project title here>
Researchers: <name> <name> <name> <name> Technical Adviser: <Title, name>
Dear Esteemed Panel,
We would like to invite you to be part of our capstone project entitled <insert project title
here>. Kindly confirm the date and time of your availability for the scheduled defense.
Thank you.
Preferred Schedule:
Name of Panel Availability
1.
2.
3.
Noted by:
_________________________
<Title, Name>
Thesis Adviser
CC: <Title, Name>
IT Thesis Coordinator
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
Appendix 2: THS Forms
THS2-Form3:
Approval Sheet
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
APPROVAL SHEET
Thesis Title: <THESIS TITLE all caps>
Proponents:
1. <Proponent 1 First Name Middle Initial. Last Name>
2. <Proponent 2 First Name Middle Initial. Last Name >
3. <Proponent 3 First Name Middle Initial. Last Name >
4. <Proponent 3 First Name Middle Initial. Last Name >
5. <Technical Adviser First Name Middle Initial. Last Name >
In partial fulfillment of the requirements for the degree of Bachelor of Science in <write your
course ex. Computer Science>, the thesis mentioned above, has been adequately prepared and submitted
by the proponents. This thesis was duly defended in an oral examination before a duly constituted tribunal
with a grade of
___________________________
<name of Panel 1>
Panel Member
___________________________
<name of Panel 2>
Panel Member
____________________________
___________________________ <name of Adviser>
<name of Panel 3> Thesis Adviser
Panel Member
Accepted in partial fulfillment of the requirements for the degree of Bachelor of Science in <write
your course ex. Computer Science>.
_____________________________________
<Name of Chairperson>
Chairperson
Information and Computer Studies Department
Faculty of Engineering
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
Appendix 3: Evaluation
Forms
THS1-EvaluationForms
33
THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
UNIVERSITY OF SANTO TOMAS Faculty of Engineering
Information and Computer Studies Department 2ND Semester A/Y 20__-20__
GROUPMATES’ EVALUATION SHEET
Project Title : <Insert the capstone project title here> Proponents : Section: _____
1. <LastName1, FirstName1> 2. <LastName2, FirstName2> 3. <LastName3, FirstName3> 4. <LastName4, FirstName4>
LEGEND: 0 - NOT APPLICABLE
1 - POOR 2 – NEEDS IMPROVEMENT 3 – AVERAGE 4 – SATISFACTORY 5 – EXCELLENT
Evaluating Member : <LastName, FirstName> (Write the name of the members being evaluated.)
CRITERIA Name Name Name
Group member’s cooperation in completing the research
Groups member’s attendance during meetings with adviser and group / Member’s attendance during oral presentation
Group member’s knowledge of the research undertaken
Group member’s attitude towards the research activity / presentation
Group member’s ability to present findings during the oral presentation
TOTAL
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
UNIVERSITY OF SANTO TOMAS Faculty of Engineering
Information and Computer Studies Department 2ND Semester A/Y 20__-20__
PROJECT PROPOSAL ORAL DEFENSE EVALUATION SHEET
Project Title : <Insert the capstone project title here>
Instructions : The thesis adviser and each panel member must fill up this Evaluation Sheet. Rate each member from 1 to 5 (1-Poor, 3-Satisfactory, 5-Excellent)
Member’s Name: _______________________________________ SCORE: _____________ Questions: _______________________________________________________________ _______________________________________________________________ Member’s Name: _______________________________________ SCORE: _____________ Questions: _______________________________________________________________ _______________________________________________________________ Member’s Name: _______________________________________ SCORE: _____________ Questions: _______________________________________________________________ _______________________________________________________________ Member’s Name: _______________________________________ SCORE: ____________ Questions: _______________________________________________________________ _______________________________________________________________
RECOMMENDATIONS
________________________
Signature Over Printed Name
Date:
35
THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
Appendix 3: Evaluation
Forms
THS2-EvaluationForms
36
THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
UNIVERSITY OF SANTO TOMAS Faculty of Engineering
Information and Computer Studies Department 1st Semester A/Y 20__-20__
FINAL ORAL DEFENSE EVALUATION SHEET
Project Title : <Insert the capstone project title here>
Instructions : The thesis adviser and each panel member must fill up this Evaluation Sheet. Rate each member from 1 to 5 (1-Poor, 3-Satisfactory, 5-Excellent)
Member’s Name: _______________________________________ SCORE: _____________ Questions: _______________________________________________________________ _______________________________________________________________ Member’s Name: _______________________________________ SCORE: _____________ Questions: _______________________________________________________________ _______________________________________________________________ Member’s Name: _______________________________________ SCORE: _____________ Questions: _______________________________________________________________ _______________________________________________________________ Member’s Name: _______________________________________ SCORE: ____________ Questions: _______________________________________________________________ _______________________________________________________________
RECOMMENDATIONS
________________________
Signature Over Printed Name
Panel Member
Date: ______________
37
THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
UNIVERSITY OF SANTO TOMAS
Faculty of Engineering Information and Computer Studies Department
1st Semester A/Y 20__-20__
THESIS ADVISER’S EVALUATION SHEET
Project Title : <Insert the capstone project title here>
Group Evaluation
Criteria Rating (0 to 5)
Ability to submit requirements on time
Openness to suggestions and criticisms
Was able to apply classroom learning to development of project
Performed literature research thoroughly
Consulted resource person for certain problem areas
Project envisioned is innovative
Approach used in project development is innovative
Use of appropriate tools during project development, implementation and testing
(Document) Results were clearly discussed
(Document) Observed proper typing of manuscript including pagination, citations, etc.
TOTAL
Printed Name over Signature Thesis Adviser
Date: ___________________
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
UNIVERSITY OF SANTO TOMAS Faculty of Engineering
Information and Computer Studies Department 1st Semester A/Y 20__-20__
PANEL MEMBER’S EVALUATION SHEET
Project Title : <Insert the capstone project title here> Proponents : Section _____
1. <LastName1, FirstName1> 2. <LastName2, FirstName2> 3. <LastName3, FirstName3> 4. <LastName4, FirstName4>
LEGEND: 0 - NOT APPLICABLE 1 – POOR 2 – NEEDS IMPROVEMENT 3 – AVERAGE 4 – SATISFACTORY 5 – EXCELLENT
Evidence of Comprehensive Work Rate 0 to 5
1. Draft is well-typed and well-written as to correct grammar and textual
coherence
2. Document is complete with the necessary appendices
3. The style of writing is appropriate and can be understood
Evidence of Sound Organization of Material
1. There is sufficient research to support the document
2. Facts are documented and sources are reliable
3. There is a thorough coverage of subject matter
Clear Thinking
1. There is a clearness of purpose, ideas, and alternative solutions
2. Appropriate tools were used and decisions from logical analysis were
derived
3. Recommendations were analysed based from the results
Evidence of Creativity and Innovation
1. The project is relevant and innovative
2. The work shows transfer of learning from classroom to praxis
3. The project recommendations highlight extensions that can be done
TOTAL
Printed Name over Signature Panel Member
Date: ___________________
39
THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
UNIVERSITY OF SANTO TOMAS Faculty of Engineering
Information and Computer Studies Department 1st Semester A/Y 20__-20__
PANEL MEMBER’S EVALUATION SHEET
Project Title : <Insert the capstone project title here> Proponents : Section _____
1. <LastName1, FirstName1> 2. <LastName2, FirstName2> 3. <LastName3, FirstName3> 4. <LastName4, FirstName4>
LEGEND: 0 - NOT APPLICABLE 1 – POOR 2 – NEEDS IMPROVEMENT 3 – AVERAGE 4 – SATISFACTORY 5 – EXCELLENT
The Project Rate 0 to 5
4. Accuracy and Reliability – Results derived are accurate and properly
validated based on specific tools
5. Time efficiency – Output shows consistency, eliminating redundancy
6. Originality and creativity – Project is innovative and shows creativity in
adopting new solutions
7. Usability – Process flow is standard, consistent and well thought out
8. Maintainability (for systems with implementation) – Project is well
documented with a maintenance plan
9. User satisfaction (for systems with pilot testing) – There exists a user
report of satisfaction and user acceptance test results
The Group Rate 1 to 5
4. The group shows coherence and synergy in their presentation
5. Presentation was clear. Appropriate presentation tools were used
6. Questions were well answered with good communication skills
Printed Name over Signature Panel Member
Date: ___________________
40
THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
Faculty of Engineering Information and Computer Studies Department
1st Semester A/Y 20__-20__
GROUPMATES’ EVALUATION SHEET Project Title : <Insert the capstone project title here> Proponents : Section: _____
1. <LastName1, FirstName1> 2. <LastName2, FirstName2> 3. <LastName3, FirstName3> 4. <LastName4, FirstName4>
LEGEND: 0 - NOT APPLICABLE
1 - POOR 2 – NEEDS IMPROVEMENT 3 – AVERAGE 4 – SATISFACTORY 5 – EXCELLENT
Evaluating Member : <LastName, FirstName> (Write the name of the members being evaluated.)
CRITERIA Name Name Name
Group member’s cooperation in completing the research
Groups member’s attendance during meetings with adviser and group / Member’s attendance during oral presentation
Group member’s knowledge of the research undertaken
Group member’s attitude towards the research activity / presentation
Group member’s ability to present findings during the oral presentation
41
THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
UNIVERSITY OF SANTO TOMAS Faculty of Engineering
Information and Computer Studies Department 1st Semester A/Y 20__-20__
ENDORSEMENT SHEET
Proponents : Section _____ 1. <LastName1, FirstName1> 2. <LastName2, FirstName2> 3. <LastName3, FirstName3> 4. <LastName4, FirstName4>
Project Title : <Insert the capstone project title here> Technical Adviser: <Title, Name> Thesis Adviser: <Title, Name> Oral defense date: <month/dd/yyyy> Thesis Oral Defense Panel:
1. <LastName1, FirstName1> 2. <LastName2, FirstName2> 3. <LastName3, FirstName3> 4. <LastName4, FirstName4>
Panel’s Evaluation of Capstone Project Oral Defense
A. Grade 1. _________ Pass ________ Conditional Pass ________ Fail 2. _________ No re-oral ________ re-oral
B. Required revisions and changes
1. _________ No revisions ________ Minor revisions ________ Major revisions 2. Revisions/Changes Submission Date (Specific) _________________ 3. Revisions/Changes to be reviewed by
_________ Thesis Oral defense Panel and Thesis Adviser _________ Thesis Adviser only
C. Specific comments on revisions, changes and recommendations
Noted by: <Title, Name> Thesis Adviser
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
Appendix 4:
Documentation Content
Chapter 1: Introduction Project Context
Details how the group came about with the project.
What technology was used before arriving with the project initiative
Detailed introduction of system Purpose and Description
What is the purpose of this project?
Who will benefit from this project?
What are the technologies behind the development of this project?
What are the possible tools that will be used in the development of this project?
Objectives
Statements which specify what will be done General objective
o General statement which addresses the solution to the problem at hand
Specific objectives o Statements which specify certain scenarios in determining the solution
to the problem at hand Scope and limitations
Scope details what your project is supposed to do
Limitations detail what your project is not supposed to do in relation to given specifications and attributes
Chapter 2: Review of Related Literature, Studies, and Systems The content of this chapter must be comprised of literature taken from books, journals, online technical communities, verified websites and existing technologies. Note: Wikipedia.com is not a reliable reference material and should be limited in use. Researchers are encouraged to gather as many references as possible. CHED memorandum states that researches written by undergraduate students must have a minimum of 25 citations. This rule will be followed. Having a working bibliography is recommended. This chapter will be closely monitored by the ENG108A Advisers. Chapter 3: Technical Background
Methodology
Indicates what methodology will be used to develop the system/prototype Requirements Analysis
Indicates how the project will be started
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THS1 and THS2: Capstone Project Guidelines Prepared by : Engr. Mia V. Eleazar
Overview
For those with working prototypes, an initial hardware layout is encouraged
For those working with systems/applications, an initial flow chart or use case diagram is needed to determine process flow
Chapter 4: Implementation, Results and Discussion
Requirements Documentation
Discusses how the requirements were used and analyzed in creating the project (Hardware and Software requirements, Minimum and Recommended requirements, etc.)
Design of Software, Systems, Product, and/or Processes
Detailed description of creating the project Development and Testing, where applicable
Must include test procedures and test case scenarios Description of the Prototype, where applicable
Must include screen shots/ pictures of project during design phase and implementation phase
Implementation Plan (Infrastructure/Deployment) where needed
Usually includes a Gantt chart to keep track of project’s progress Implementation Results, where applicable
A summary of test scenarios done to check overall functionality of the project Chapter 5: Recommendations Based on the results, the group must come up with possible recommendations to further enhance their project’s capability. This is usually intended for future researchers and developers. Bibliography Refer to ENG108A advisers for the correct format Appendices (may include the following)
Relevant Source Code
Evaluation Tool or Test Documents
Sample input/output/Reports
Users Guide/Manual
Process/Data/Information Flow
One-Page Curriculum Vitae per team member Note: The appendices (of the documents to be submitted) maybe optional. However, if the
group senses that such appendix (or appendices) is necessary for understandability and
readability, it is the group’s responsibility to provide the panelist a copy.