Card Game Tender Document-2013-3

8/22/2019 Card Game Tender Document-2013-3

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GOVERNMENT OF PUNJAB, DEPARTMENT OF FINANCE (DIRECTORATE OF LOTTERIES)

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Invitation of Bids for Six Sets of Weekly Lotteries, 2013 /3

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66

Government of Punjab

Department of Finance

Directorate of Lotteries

_______________________________________________________________________

Tender Document

Invitation of Bids

For

Six sets of Weekly Lotteries ___________________________________________________________________ _




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GOVERNMENT OF PUNJABDIRECTORATE OF PUNJAB STATE LOTTERIESSCO: 106-108, BATRA BUILDING, SECTOR 17-D

CHANDIGARH.

TERMS & CONDITIONS GOVERNING THE SOLE SELLING AGENT

Sealed tenders are invited for Six Sets of 28 weekly lottery (each set

comprising of 28 weekly lottery Schemes i.e 4 draws daily) by the under signed,

acting for and on behalf of the Governor of Punjab, from bonafide agent of sound

financial standing for appointment as Sole Selling Agent for the marketing of lottery

tickets of the following schemes, on an all sold basis, Tender for each set in the

attached prescribed performe must be accompanied by Earnest Money of Rs. 1.30Crore only (Rupees One Crore Thirty lakh only) in the shape of a Bank Draft in favour

of Director, Punjab State Lotteries, Chandigarh.

One Set (comprises of 28 Weekly Lottery schemes- Joker / Card games). The

prize structure of each Weekly Lottery scheme is tentatively as under:-

1. Weekly Lottery Scheme

i) The weekly lottery Scheme comprises of 7.20 lac tickets having MRP of

Rs.2/- per lottery. The prize structure of each Weekly Lottery scheme is

tentatively as under:-

A. Total tickets : 7.20 lac for each Weekly lottery

Price of ticket : Rs. 2 per ticket

Rank of

Prizes

No. of prizes Example Prize Amount

(Rs)

Total prize

Amount1st 1 A JHA1 5489 10,000/- 10000

2n 6,000 A JHAI/B KDB2/C QHA2/D

JCAI/E QSB2/F JCA2/ G KSB 1/ H

QDB2/ I JDAI/ J KHA2/ KJSB1/L

JDA1/M QCB2

200/- 12,00,000

Total 12,10,000




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OR

B. Total tickets : 3.60 lac for each Weekly lottery

Price of ticket : Rs. 4 per ticket

NOTE:- The rates be given per 1.20 lac tickets for MRP of Rs.2.00. The Sole Selling

Agent, keeping in view the market condition, may exercise the option to

change the scheme of different MRPs, as mentioned above. However, the

decision with regard to change of schemes will be taken by the Director

Punjab State Lotteries, at his sole discretion, keeping in view the market

conditions and revenue interest of the State and the same shall be final

and binding on the Sole Selling Agent. In the eventuality of change of

MRP, the tendered rate accepted for MRP of Rs.2.00 will be increased

proportionately. For example, if the rate for MRP of Rs.2.00 for 1.20 lac

tickets if it is say Rs. 2,40,000/- , it will be Rs. 4,80,000/- in case of tickets

of MRP of Rs. 4.00.

METHOD OF DRAW

First Prize:

The first digit shall be drawn out of J (Jack) / Q (Queen) / K (King)

The second digit shall be drawn out of S (Spade) / C (Club) / D (Diamond) / H (Heart)

The third digit shall be drawn out of A / B

Rank of

Prizes

No. of prizes Example Prize Amount

(Rs)

Total prize

Amount

1st 1 A JHA1 5489 10,000/- 10000

2n 3,000 A JHAI/B KDB2/C QHA2/D

JCAI/E QSB2/F JCA2/ G KSB 1/ H

QDB2/ I JDAI/ J KHA2/ KJSB1/L

JDA1/M QCB2

400/- 12,00,000

Total 12,10,000




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The fourth digit shall be drawn out of 1 / 2 / 3 / 4 / 5

The last four digits shall be numbers from 0000 to 5999

Second Prize: (on all tickets with first four digit/characters as under):

The first digit shall be drawn out of J (Jack) / Q (Queen) / K (King)

The second digit shall be drawn out of S (Spade) / C (Club) / D (Diamond) / H (Heart)

The third digit shall be drawn out of A / B

• The fourth digit shall be drawn out of 1 / 2 / 3 / 4 / 5

• There are 120 combinations and 6000 tickets in each combination numbering 0000 - 5999

will be printed. Hence minimum tickets to be printed will be 7.20 lacs.

B. Total tickets : ii) The tickets shall be issued to the Sole Selling Agent on all-sold basis and

no ticket shall be taken back as unsold.

iii) The Parties quoting the higher bid/ rates for each Set or as the case may

be, will have first option of choosing the timings.

iii) In case the tenderer offer to lift more number of tickets (in multiple of

1.20 lacs only) then he will have to pay the rate as offered in the scheme.

In that case the prize structure will be increased proportionately except

the first prize. If at any subsequent stage he fails to lift the additional

number of tickets he shall have to pay damages equal to the amount of

face value of those unlifted tickets. The scheme can be changed whenever

it is required as per market conditions in consultation with SSA.

However, the decision of the Government will be final and binding on

the Sole Selling Agent and the prize structure to the winners will not be

less than 75% of the face value of the tickets printed

2 MINIMUM GUARANTEED REVEUE

i) The minimum reserve price for lifting of tickets will be Rs.2, 12,400/- per

1.20 lac tickets.




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ii) The agent will be required to deposit Minimum Guaranteed Revenue ( i.e

Rate of per lac tkts offered less Guaranteed prize as per scheme) for at least

15 days equivalent amount seven days prior to draw.

iii) The agent will be required to deposit initially, before conducting the first

draw, two days sale proceeds to be calculated on the face value of tickets.

iv) The prizes up to 10,000 will paid by the SSA to the winners as per scheme.

v) Claim of prizes/Commission as per scheme lodged by the Sole Selling

Agent on the Government, if not paid immediately shall be considered as

payments against face value of tickets of further draws. As soon as the bills

of such claims are paid the amount to the extent of tickets are already issued

against security of such claims, shall be recovered and deposited to the

Treasury. Detailed report including claimed and unclaimed prize winning

tickets will be generated from the master server. Agent have to submit the

claim of commission on date of draw.

vi) The Sole Selling Agent will submit the physical prize winning tickets within

30 days from the date of draw & the final adjustment will be made after the

physical verification by the counting committee constituted by the

Department.

vii) After thirty days on submitting the prize winning tickets by sole selling

agents, if any difference between the actual prizes claimed as per the report

from the server and total prize claimed or benefit given in the Clause V

above, the sole selling agent will be liable to pay penalty equal to ten times

of the difference.

3 QUALIFICATIONS:-

(A) The net worth of the bidding entity alone shall not be less than Rupees Ten

crore on the date of submission of tender or as on 31.03.2012. A certificate to

this effect from a Chartered Accountant or the balance sheet showing the net

worth as on date certified by a Chartered Accountant, as the case may be, shall

be enclosed with the tender.




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(B) The bidder should have experience of at least one year for conducting lottery

as distributor/sub distributor in any State of India during the last fifteen

years.

ADDITIONAL INFORMATION TO BE SUBMITTED ALONG WITHDOCUMENTERY PROOF AT TIME OF SUBMISSION OF TENDER

i) The Legal Status of the bidder along with documentary proof i.e. whether

it is sole proprietorship, Private Limited Company or Partnership firm. In

case of partnership firm, it shall be registered and proof thereof be

attached.

ii) The experience of the bidder in the lottery trade if any, in the capacity of

Sole Selling Agent/Sole Distributor/Sole Stockiest/Agent of any state

Government(s).

iii) A list of immovable assets and bank balances as on 31.3.2012 of the Sole

Proprietor/Partners of the partnership firm/Directors of the Company

running lottery business in the Punjab State or any other State. If any

immovable assets is pledged, mortgaged or if any loan is taken against

immovable assets, the same shall be properly reflected in the list for

which a certificate from a Chartered Accountant be enclosed.

iv) Whether any of the partners/proprietors/directors of the tendering party

are also partners/proprietor/directors of any other company running

lottery business in Punjab State or any other State.

v) Whether any of sister concern or parties mentioned above have tendered

for the same lottery in any other name and style.

vi) The tenderer shall be income tax Assesses having PAN.




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vii) Latest Income Tax Assessment Order and Latest Income Tax Return.

IMPORTANT NOTES

1 The bidder may submit the tender for any number of sets. He Shall

separately bid for each super set and has to enclose the earnest money

deposit, for requisite amount , for each super set as explained above. Any

tender/offer without requisite earnest money amount is liable to be

rejected.

2

In case the tender document has been downloaded from the Internet the

bidder would need to enclose an additional demand draft of Rs.10,000/-

(Rupees Ten Thousand Only) on account of tender document charges, for

each set tender submitted.

3 Any conditional/ incomplete tender will be rejected.

4 The Government reserves the right to accept or reject any or all tenders

without giving any reasons.

5 The earnest money received from the unsuccessful tenderers, except Ist

highest to 2nd highest, will be returned without interest any time after

the opening of tenders.

4. ON ACCEPTANCE OF BID THE SUCCESSFUL BIDDER HAS TOCOMPLY / FULLFILL THE FOLLOWING TERMS AND

CONDITIONS.-i) Successful tenderer (s) shall be required to execute agreement with the

Department immediately on the issue of acceptance letter of tender and

shall be required to complete/fulfill all formalities/requirements to

enable the department to hold the first draw within thirty days from

signing of agreement or as the case may be. The tenderer may be given 30




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days time to setup the infrastructure to run the lottery or as the case may

be but he has to conduct the first draw definitely within thirty days from

signing of agreement or which ever is earlier. In case the successful

tenderer fails to execute the agreement or fails to complete any of the

formalities, to hold the draw within the specified period of time, his

earnest money shall be forfeited and offer to market the lottery tickets

shall be treated as withdrawn. The earnest money of the remaining

tenderers, except the successful tenderer (s), will be returned after/on the

finalisation of tender process.

ii) The successful tenderer shall have to furnish a Bank Guarantee of Rs.155

lacs or equivalent amount of Minimum Guaranteed Revenue for two

months , which ever is higher within 21 (twenty one) days from the

issuance of acceptance letter of tender but definitely before the signing of

the agreement. The validity of the bank guarantee shall be for a period of

one year from the date of Ist draw, with a moratorium period of three

months.

iii) The Sole Selling Agents shall have to deposit Minimum Guaranteed

Revenue to be calculated on the basis of rates offered for each lottery. The

agent will be required to deposit Minimum Guaranteed Revenue for at

least 15 days equivalent amount seven days prior to draw so as to enable

the Department to issue print/release orders to the printer failing which

the SSA shall have to pay a penalty of Rs.10,000/- for each delayed day

for each scheme in addition to any other action to be taken against him




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under the terms & conditions. The said amount will be adjusted against

the sale proceeds for that particular draw.

iv) The SSA shall make the payment of prizes up to the value of Rs.10,000/-

to the prize winners on behalf of the Government within Ten days from

the date of draw/publication of result in the government gazette

whichever is earlier and seek reimbursement, if any, within thirty days

from the date of draw or as provided in the Punjab State Lotteries Rules,

1998, whichever is earlier. However, time can be extended by the

Principal Secretary Finance in the Department of Finance. To ensure the

payment of prizes by the SSA, if the Government/Department deems it

proper during the period of contract, may require the SSA to furnish

sound security equal to the amount of prizes of one draw of each scheme

or as provided in the Rules ibid, whichever is more, which shall be

furnished by him within fifteen days from the date of communication

received from the Government/Department. However, this time can be

extended by the Director Lotteries for a period of another fifteen days on

the request of the S SA.

v) The prizes which remain unclaimed or otherwise not disbursed by way

of prizes shall revert to and become the property of the State

Government. To determine the unclaimed/undisbursed prizes amount

which are to become the property of the State Government on the basis of

prize winning tickets, the appropriate decision will be taken by the

Tender Committee. This can be by way of actual counting of tickets

drawn from all the draws from an independent agency and expenditure




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on this account shall be got reimbursed from the Sole Selling Agent. On

the basis of this exercise the Tender Committee may fix the amount to be

recovered from the Sole Selling Agent on unclaimed/undisbursed prizes

for total period of the Agency/contract and the said decisions shall be

binding on the Sole Selling Agent. In case the SSA fails to submit the

prize-winning tickets, the quantum of recovery for the

unclaimed/undisbursed prize amount shall also be separately decided

by the Tender Committee and its decision shall be binding on the Sole

Selling Agent.

vi) If the SSA does not lift the tickets already printed in full or part, he shall

have to pay damages equal to the amount of the Minimum Guaranteed

for the draws for which tickets have not been lifted or as the amount of

damages decided by the Government.

vii) In case the Sole Selling Agent desires to drop the marketing of tickets at

his own will, he shall have to give a prior notice of thirty days or to pay

penalty of an amount equal to the Minimum Guaranteed Revenue, to be

earned by the Govt for thirty days or Rupees 78 lacs whichever is higher.

a. If he marketing the tickets of

b. ..more than one Set , for the Punjab Govt, he shall have to first drop,

the marketing of tickets of the Set, being operated by him at the

lowest rate, at that time and then the next lowest and so on in that

order, on the terms and condition provided in the agreements of

those super sets.




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c. Where he is marketing tickets for only one set, he shall have to give a

prior notice of thirty days or pay a penalty equal to the Minimum

Guaranteed Revenue, to be earned by the Govt for thirty days or

Rs.78 lacs whichever is higher.

viii) The Lotteries (Regulation) Act 1998 and Lotteries (Regulations) rules 2010

will be part and parcel of the document.

5. IMPORTANT GUIDELINES/INSTRUCTIONS

i) The time of draw would be specified and the draw shall be arranged by

the Director of Lotteries on behalf of the Government. The Department

can hold more draws of various lottery schemes at the same time. It will

be binding on the Sole Selling Agent.

ii) The successful tenderer shall have to bear all the expenses viz. the

payment of stockistship commission to various stockiests appointed by

the Sole Selling Agent; expenditure on the supply of tickets to agents and

stockiests; printing of office stationery; invoice books; payment of

collection charges of prize winning tickets; maintenance of accounts at

his office and submission of regular accounts to the department and

other misc. expenditure. The bidder shall have to bear all expenses for

creation of the infrastructure required for running the weekly lotteries.

iii) The result publicity shall be done by the Department.

iv) The Department shall arrange the printing of lottery tickets of each

Weekly draw and deliver it to the Sole Selling Agent at the place

mutually agreed upon in Punjab. The style and form of lottery tickets

shall be as such as may be designed by the Department.




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v) The agents commission will be settled/ paid/adjusted in the purchase

advance. Sole Selling Agent will deposit amount in shape of DD, along

with purchase advance amount, equivalent to the amount of TDS so

required to be deposited as per the guidelines of the income tax

department.

vi) The delivery of tickets shall be made in advance as per the decision of the

Director Lotteries.

vii) In case there is loss of tickets in transit due to any valid reasons the same

shall be notified by the Director, Punjab State Lotteries in the

newspapers. However, in case the tickets are once handed over to the

Sole Selling Agent or to his duly authorised stockist or Sub-agent and

there is loss of tickets due to any reason, no compensation of any kind

would be allowed to the Sole Selling Agent.

viii) The draw will be conducted by the Department and the place for holding

the draw shall be located within the State of Punjab and Director

Lotteries shall be competent to fix the same and to change it subsequently

depending upon the circumstances.

ix) Every lottery shall have one draw in a week. The draws of all kind of

lotteries shall be conducted between the period as prescribed in the

Lotteries (Regulations) Rules 2010. However, Director Punjab State

Lotteries shall be competent to change the timings/method of draw as

and when required depending upon the circumstances and lottery

market conditions and may also consult the SSAs in this regard, if need

be.




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x) No draw will held on National Holidays.

xi) The result of the draw shall be got published by the Department in the

newspapers to be decided by the Director, Punjab State Lotteries.

However, a certified copy of the result will be supplied to the SSA

immediately after the draw.

xii) The result of the draw shall be notified in the Gazette of Punjab

Government.

xiii) The Sole Selling Agent can make publicity for the promotion of the

lottery provided that the publicity shall in no way undermine the image

of the Government.

xiv) In case of any default dues and damages shall be recovered from the Sole

Selling Agent by invoking Bank Guarantee and by forfeiting security/co-

lateral security, as the case may be.

xv) The Government can recover any of its dues from the Sole Selling Agent

by any method i.e. by invoking bank guarantee as arrears of land

revenue or by Civil Suit etc.

xvi) The Sole Selling Agent shall conduct the business in accordance with the

law / rules and regulations as may be in force in various States/Union

Territories of India and shall pay Sales Tax / VAT or other taxes, levies,

octroi etc., as may be applicable from time to time. However, the Service

Tax on Lotteries of or any other Tax on Lotteries imposed by the Center

Government from time to time will be borne by the bidder.

xvii) Director, Punjab State Lotteries or his nominee may, at any reasonable

time, enter into the premises of Sole Selling Agent and inspect the




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account pertaining to the lottery and may call for any information in this

regard.

xviii) The agreement will remain in force for a period of one year from the date

of first draw. The agreement may be extended on mutual consent, at the

sole discretion of the Punjab Government, for a further period of two

years (on year to year basis).

xix) Director Lotteries may terminate the contract without any notice, and

without any payment of money, for violation of any condition of

contract, mis-conduct or erratic running of lottery without any sufficient

cause, non-payment of prizes payable by the Agent, fraud, etc.

xx) The Director Lotteries may also terminate the contract if the

State/Central Government take such a policy decision or there is any

judgment of any Court of Law regarding the Lottery.

xxi) There is Tax on lotteries in Punjab. However Tax on Lotteries and any

other tax on Lotteries in the State of Punjab, will be paid by the

Directorate of Punjab State Lotteries. Further the service tax on lotteries

or any other tax on lotteries imposed by the Centre Government from

time to time will be born by the bidder.

xxii) In addition to above, any condition can be modified or added

subsequently if prescribed by the Central Government or the State

Government.

xxiii) In case of any dispute, which may arise between the Tenderers/ Sole

Selling Agent and Director Punjab State Lotteries, Principal Secretary




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Finance will be the Sole Arbitrator and his decision shall be final and

binding.

6. Permission to sell Punjab Lottery through website/Internet asAdditional Marketing Strategy

The Government at its sole discretion may allow the sole selling agents to

sell part or all lottery tickets through web site/ internet mode as

additional market strategy. The permission in this regard will be allowed

on the following conditions:-

1) Sale of tickets through Internet will be governed strictly for the

particular lottery.

2) The Tickets for particulars lottery schemes (s) both sold through

conventional retail outlets and Internet outlets will not exceed the

total number of tickles of that particular lottery scheme.

3) The total number of lottery tickets with numbers fed in the Server

Machine for selling through Internet and number of sold and

number of tickets in hand with tickets numbers be notified

through Internet before commencement of draw of particular

scheme and a written statement thereof shall also be submitted to

this Department.

4) The programming shall be so configured as to ensure that as soon

as particular ticket number is sold, the number of the ticket shallbe eliminated from the list of the tickles available for sale.

5) The Internet system being used will be subject to system audit

both at back-end and in the front end at the dealer level by any

audit agency appointed by the Directorate of Lotteries, The SSAs

will have to bear the expenditure incurred by the department on




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the system audit, The SSA will ensure compliance with the

suggestions of the independent audit company.

6) The Central Computer Server which accepts, process, store and

validate each transaction must be under the direct control of the

Director Punjab State Lotteries within the State of Punjab.

7) The Management Information System shall provide detailed

information regarding the complete scheme and each and every

transaction such as on the following to the Director, Punjab State

Lotteries from time to time through Dealer Control Panel:

1. Passwords Master Passwords / Sub Password,2. Agent Identity Code No.3. Sub Agent Registration.4. Sub Agent List.5. Sub Agent wise daily sales.6. Scheme/Stock availability.The SSA will have to ensure that the application software

interface have some minimum common features and

functionalities to ensure a high level of reliability, security,

redundancy, scalability and manageability. The Sole Selling Agent

will provide the entire feature related with the sale, encashment

etc. of tickets as in master server.

8) The Central Computer System installed by agent under the control

of the Government i.e office of Director, Punjab State Lotteries at

Mohali and operation be done under the strict control and

supervision of the Directorate of Punjab State Lotteries, The

Central Computer System shall be equipped with all the desired

information by maintaining redundancy at the office of Director.

9) The Sole Selling Agent will have to use pre printed and pre

numbered stationary for printing of cash receipts at the retail

outlets. The same will be provided by the Government however

the cost of this will be recovered from the concerned agent.




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10) No information regarding Punjab Lotteries other than the lottery

results duly signed by the Governments officer(s) and

advertisements duly approved by the Director, Punjab State

lotteries shall be fed/ passed through INTERNET channel.

11) No separate draws shall be conducted for those lotteries sold

partly or fully through INTERNET.

12) All expenditure on creation of Central Computer System

Infrastructure ,assets, expenditure on men power, management,

connection charges, other charges etc. shall be borne by Sole

Selling Agent.

13) The Sole Selling Agent will ensure the compliance all rules, laws,

regulations and orders and in the event of any violation

responsibility will rest on the Sole Selling Agent and he will be

liable to compensate the Government in case of any loss /

damages suffered by the Government.

14) The permission to sell lottery tickets is subject to the territorial

jurisdiction of Punjab and sole Selling Agents has to submit

undertaking that they are not marketing any tickets through

Internet out side the territorial jurisdiction of Punjab and the

territorial jurisdiction of Punjab will not be violated in any event.

15) A detailed contract documents comprising of service level

agreement and operating procedures as per the Model Agreement

issued by the Ministry of Home Affairs will be executed at the

government level.

16) In case there is violation of any of the terms and conditions

mentioned above, the permission granted can be taken back by the

Government without any notice or compensation of any kind.

17) In case of any loss to the Government due to sale of tickets though

Interne the permission will be withdrawn.




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18) The permission being given in provisional and can be withdrawn

at any time by the Government without assigning any reason and

the SSA will not be entitled to any damages/ loss on creation of

infrastructure etc. The use of such discretion by the Government

will be binding on the SSA.

19) The Sole Selling Agents shall ensure that receipts/ cash memo as

proof of purchase of tickets being generated at the terminals bear

the logo of the Punjab Government.

20) As per the scheme sanctioned for each draw, the number of tickets

to be sold through Internet for each draw will be intimated to the

Director atleast on week in advance.

21) In the event of any loss accrued to the Government due to the

actions on the part of the Sole Selling Agent or an interse dispute

between the Sole Selling Agent and its sub-Agents /Retailers or

any other person in regard to the Sale tickets or any other reason,

the Governments shall be at liberty to withdraw this permission,

the decision of the Government in this regard will be final and

binding on the Sole Selling Agent.

22) The Sole Selling Agents shall not market/ sell or engage in sale of

lottery tickets of any other State(s) except Punjab State Lotteries on

terminals installed in Punjab for sale of Punjab State Lotteries

tickets through website/ internet. Further, the Punjab State

Lottery tickets shall not be sold on any terminals installed in

Punjab for sale of lottery tickets of any other State(s) Furthermore,

the Government will have the absolute right to check or stop any

such activity being carried on in violation of above mentioned

conditions on such terminals.

23) In case there is violation of any of the terms and condition

mentioned above, the Government will have the absolute right to




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withdraw this permission and the Sole Selling Agent shall not be

entitled for any compensation of any kind.

24) The compliance of above mentioned conditions are a pre condition

for the sale of tickets of Punjab State Lotteries on terminals

through Internet/Website.

7. (i) The interested parties are requested to send their offers in the enclosed

proforma to this Directorate by 3.00 p.m on 20.02.2013.

(ii) The offers shall be in two- separate envelopes. Envelope No.1 shall

contain information as asked for in Proforma -I along with all relevant

documents including earnest money. This will be qualifying bid. It shall

be clearly mentioned on the both the envelopes

"INVITATION OF BIDS FOR SET OF WEEKLY LOTTERIES, 2013/3”

a. Envelope No.2 (in Profoma-1I) shall contain the Financial Bid,

indicating rate of lifting of tickets per lac for MRP of Rs 2/- as specified in

the Scheme.

b. The offers received thereafter or without earnest money shall be

considered invalid. Any conditional/incomplete tender shall be rejected.

c. The tenders (Qualifying Bid) will be opened on the same day

20.02.2013 at 3.05 p.m in the presence of representatives of the tenderers,

who wish to attend. The date and time of opening of the Financial Bids of

those tenderers considered eligible after qualifying bid will be decided by

the Tender Committee and conveyed to the representatives of the

tenderers. The Financial Bids of other parties will be kept in sealed

position till the finalisation of the tender process, where after these will




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be returned to the parties concerned, if so desired by them, otherwise

these will be destroyed by the department.

8. Copies of the Lotteries (Regulation) Act, 1998, Lotteries (Regulation)

Rules 2010 are enclosed.

Director,Punjab State Lotteries, Chd.




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(Proforma-l) Form No.____________

(Issuing authority)

QUALIFYING BIDTo

The Director,Punjab State Lotteries,Chandigarh.

Sub: Invitation of Bids for Set of Weekly Lotteries, 2013/3.

Sir,

In response to your tender notice published in newspapers we quote our offers: -

(i) Name and address of the party

(ii) Status of the tenderer i.e. whether it is sole proprietorshipor Pvt. Ltd. Co. or Partnership firm (a proof thereof beattached).

(iii) In case of sole proprietorship, full name and address of thesole proprietor; in case of partnership firm, the names and

addresses of partners. In case of Partnership Firm it shall beregistered and proof thereof be attached.

(iv) In case of Pvt.Ltd.Co., the names and addresses of theDirectors (along with articles of Association).

(v) Experience if any as (a) Sole Selling Agent (b )Stockists ofLottery ( c) any other experience pertaining to lottery.(proof to be attached).

(vi) Details of immoveable assets/bank balance as on 31.3.2012of Sole Proprietors, partners of partnership firm, Directorsof Pvt.Ltd. Company. If any immovable assets is pledged,mortgaged or if any loan is taken against immovable assets,the same shall be properly reflected in the list for which acertificate from a Chartered Accountant be enclosed (proofto be attached).




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(vii) Whether any of the partners/proprietors/ Directors of thetendering party are also partners/proprietors/Directors ofany other Company running lottery business in the PunjabState or any other State,(proof to be attached).

(viii) Whether any of sister concern or parties mentioned abovehas tendered for the same lottery in any other name/style.If so, details thereof.

(ix) Whether the tenderer or any of his partners has applied forany other lottery, if so, mention the name of thescheme/date of application.

(x) Latest Income Tax Assessment order and latest Income Taxreturn (alongwith PAN) and latest audited Balance Sheet

(to be attached).

(xi) Net worth of the bidding entity shall not be less than RupeesTen crore as on 31.3.2012 and a certificate to this effect froma Chartered Accountant and the balance sheet as on31.3.2012 certified by a Chartered Accountant shall beenclosed with the tender.

(xii) Particulars of Demand Draft on account of Earnest Moneyi.e. No. and date. (Rs. 1.30 crore).

(xiii) Any other information which the tenderer may like to give.

It is certified that-

I. The bidder has understood all the terms and conditions contained in the tenderdocument and complies / agrees to comply with all the terms and conditionscontained therein.

2. All information provided and statements made by the bidder in the bid/tender,including supplementary information and / or statements required to beprovided at the request of the Government are complete, correct and truthful.

3. The Bidder is aware that provision of incomplete, incorrect and / or falseinformation in connection with the bid / tender can lead to termination of theAgency / rejection of the Bid / tender




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4. The Bidder fulfills all the pre-qualification conditions mentioned in the tenderdocument.

Yours faithfully,

Dated:

(To be signed by the Sole Prop./ oneof partners in case of partnership firm / one

of the Directors in case of a Pvt.Ltd.Co.)

NOTES:

(I) Complete information may begiven in each column even if it is

already available in thedepartment. Any tender notgiving complete information onany of the above points shall beconsidered invalid. No columnshall be left unfilled and everypage is required to be signed.All documents required to besubmitted with the tender shallbe enclosed.




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(Proforma-ll)FINANCIAL BID

ToThe Director,

Punjab State Lotteries,Chandigarh.

Sub: Invitation of Bids for Super Set of Weekly Lotteries, 2013/3

Sir,

In response to your tender notice published in newspapers and in continuationof our Qualifying Bid, we give the Financial Bid as under: -

1. Rate of lifting of tickets per Rs. ______________________(if MRP of ticket islac specified in the scheme. Rs.2/-)

Yours faithfully,

Dated:

(To be signed by the Sole Prop./oneof partners in case of partnership firm/ one

of the Directors in case of a Pvt.Ltd. Co. )

Date post:	08-Aug-2018
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Card Game Tender Document-2013-3

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