City Hall East 200 N. Main Street Room 800 Los Angeles, CA 900 12 (213) 978-8100 Tel (213) 978-8312 Fax CTrutanich@lacity .o rg www.lacity.o rg/atty CARMEN A. TRUTANICH City Attorney REPORT RE: REPORT NO. R 1 2 - 0 0 1 MAR 2 7 2012 REQUEST TO DESTROY CERTAIN OBSOLETE RECORDS FROM THE BOARD OF PUBLIC WORKS, OFFICE OF ACCOUNTING, ACCOUNTS PAYABLE DIVISION (ACT/02 -78 BOXES) FOR THE PERIOD OF 01/01/1984 - 12/31/2000 The Honorable City Counc il of the City of Los Angeles Room 395, City Ha ll 200 North Spr in g Street Los Angeles, CA 90012 Honorable Members: Transmitted herewith is a request by the Board of Public Works, Office of Accounting, Accounts Payable Division (ACT/02 - 78 boxes) for the period 01/01/1984 - 12/31 /2000 to destroy certain obsolete records. This Office finds that this request for destruction of obsolete records has been processed in accordance with the requirements of Los Angeles Administrative Code (LAAC) Secti on 12 .5 and according ly approves the destruction thereof. Also attached to this letter is a certification of the City Clerk and a form of resoluti on as required by LAAC Sect io n 12.5. Should you have any questions, please contact Assistant City Attorney Edward Jordan at (213) 978-8199. WWC:Iee Transmittal Very truly yours, CARMEN A. TRUTANICH, City Attorney WILLIAM \11. CARTER Chief Deputy City Attorney M:\Muni Counsei\RECORD DESTRUCTIONIPW- BOARD OF PUBLIC WORKS\#1 39 ACT-02 78 Bxs Ltr to CCL 3-20-12.doc
Transcript
City Hall East 200 N. Main Street Room 800 Los Angeles, CA 90012
(213) 978-8100 Tel (213) 978-8312 Fax
CTrutanich@lacity .org www.lacity.org/atty
CARMEN A. TRUTANICH City Attorney
REPORT RE:
REPORT NO. R 1 2 - 0 0 ~- 1 MAR 2 7 2012
REQUEST TO DESTROY CERTAIN OBSOLETE RECORDS FROM THE BOARD OF PUBLIC WORKS, OFFICE OF ACCOUNTING, ACCOUNTS PAYABLE DIVISION
(ACT/02 -78 BOXES) FOR THE PERIOD OF 01/01/1984 - 12/31/2000
The Honorable City Council of the City of Los Angeles
Room 395, City Hall 200 North Spring Street Los Angeles, CA 90012
Honorable Members:
Transmitted herewith is a request by the Board of Public Works, Office of Accounting, Accounts Payable Division (ACT/02 - 78 boxes) for the period 01/01/1984 - 12/31 /2000 to destroy certain obsolete records.
This Office finds that th is request for destruction of obsolete records has been processed in accordance with the requirements of Los Angeles Administrative Code (LAAC) Section 12.5 and according ly approves the destruction thereof. Also attached to this letter is a certification of the City Clerk and a form of resolution as required by LAAC Section 12.5. Should you have any questions, please contact Assistant City Attorney Edward Jordan at (213) 978-8199.
WWC:Iee Transmittal
Very truly yours,
CARMEN A. TRUTANICH, City Attorney
WILLIAM \11. CARTER Chief Deputy City Attorney
M:\Muni Counsei\RECORD DESTRUCTIONIPW-BOARD OF PUBLIC WORKS\#1 39 ACT-02 78 Bxs Ltr to CCL 3-20-12.doc
Form Gen. 160
DATE:
TO:
FROM:
CITY OF LOS ANGELES INTER-DEPARTMENTAL CORRESPONDENCE
February 1], 2009
Honorable Reckard J. Delgadillo, City Attorney Room 800, City Hall East
~~~.Interim City Clerk
SUBJECT: REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS
/ (
Attached is a Request for Authority to Destroy Obsolete Records from the Board of Public Works, Office of Accounting, signed by an authorized designee on the date indicated and for the period listed below:
DEPARTMENT/DESIGNEE/DATE
Board of Public Works, Office of Accounting Accounts Payable Division (ACT/02 78 boxes) Craig V. Bloomquist November 24, 2008
CITY CLERK RECORDS REVIEW
DATES OF RECORDS
01 /01 /1984- 12/31 /2000
In accordance with Section 12.5 (d) of the Los Angeles Administrative Code and the Mayor's Executive Directive No. 50, I hereby certify that the attached Request for Authority to Destroy Obsolete Records has been reviewed by my office and to the best of my knowledge is complete, accurate, and adequate. City Clerk staff have reviewed the request for historical content and removed any items of unique historical value. This file is therefore forwarded to your office for review and confirmation of consent on the attached Consol idated Request for Authority to Destroy Obsolete Records (Form Gen. 48a).
FISCAL IMPACT STATEMENT
The retention of 78 records boxes beyond the required retention time period, based on industry commercial standard rates, will continue to cost the City the equivalent of a minimum of $12.17 per month, or $146.04 per year.
Please return this letter and the enclosed documents to the City Clerk's Office for further processing to the City Council. If you have any questions please contact Todd Gaydowski of my Records Management Division at (213) 473-8449. '
KEK:HLW:TG:IS Attachments 0158
0:\records correspondence\ACT02 0 I 58 78 boxes dor.docx
Form Gen. 4Ba ® 10-81) CITY OF LOS ANGELES
Consolidated Request For
AUTHORITY TO DESTROY OBSOLETE RECORDS
Honorable Council of the City of Los Angeles
The following departments respectfully request authority to destroy the obsolete records listed herein. The records have been retained for the period of time prescribed on approved Records Retention Schedules and have been certified for destruction in accordance with Section 12 .5 of the Los Angeles Administrative Code:
DEPARTMENT PAGE(S)
BOARD OF PUBIC WORKS! OFFICE OF ACCOUNTING
Accounts Payable Division (ACT/02) 5
78 boxes of City Contract Files
ACT02 0158 div.docx
Consent of the City Attorney is hereby ·given [ ] See attc~~ le~ fo.r ~ceptions .
By ~ f" ( ~~ Date - -:=---=.-=--:-=--k.-==--- Council File No . City torney ~
34090 of the Government Code: No exceptions .
Form Gen. 160
DATE:
TO:
FROM:
SUBJECT:
SITUATION:
CITY OF LOS ANGELES INTER-DEPARTMENTAL CORRESPONDENCE
November 24, 2008
The Information Tecbnology & General Services Committee <l ..
In accordance with instructions from the Information Technology & General Services Committee, it is requested that authority be granted to destroy the following records.
RECORDS OF:
Schedule No.
ACT/02
Schedule Item No.
0001
REASONS:
Department I Division
Public Works- Office of Accounting/Accounts Payable
Record Series Title
City Contract Files
Total Retention
AU+S
Quantity of Boxes
78
The records are recommended for destruction clue to tbe expiration oftheir retention time periods. Depmim~nt review indicated that there is no operational reason for extending the retention period.
Attachments
CITY OF LOS ANGELES City Clerk/Records Management Oivi sian Form Gen. 48 (Revised 01/2312006)
REQUEST FOR AUTHORITY TO DETROY OBSOLETE RECORDS (ORIGINAL RECORDS)
0001. CITY CONTRACT FILES AU+5 01/01/1993 12/31/1993 /ACT/02/ Sf-lAWMAN CORP.- STAE OF CAL. DIV OF HIGHWAYS
0001. CITY CONTRACT FILES AU+5 01/0111993 12/31/1993 tACT/021 STATE DIV. OF HIGHWAYS
0001. CITY CONTRACT FILES AU+5 01/01/1993 12/3111993 IACT/02/ TRANSPORT INDEMNITY
0001. CITY CONTRACT FILES AU+5 01/01/i 993 i 2/31/1993 /ACT/02/ ADVANCO CONST.- CRSS COMMERCIAL
0001. CITY CONTRACT FILES AU+5 01/01/1994 12/3112000 IACT/02/ CSE CONTRUCTION- CITY OF CARSON
0001. CITY CONTRACT FILES AU+5 01/01/1994 12/3i/2000 /ACT/02/ CITY OF GLENDALE- DOWNS MILLSON
000·1. CITY CONTRACT FILES AU+5 01/01/1994 12/31/2000
MEDIA CODE
Date: 1 0/11/2006
PAGE: Page 2 of 3
DEPT. BOX NO.
CRC (BOX) NO.
134117
COUNT
000002029 134118 29
000002030 134119 30
000002031 134120 31
000002032 134121 32
000002033 134122 33
000002034 134123 34
000002035 134124 35
000002036 134125 36
000002037 134126 37
000002038 134127 38
000002039 134128 39
000002040 134129 40
000002041 134130 41
000002042 134131 42
000002043 134132 ~3
000002044 134133 44
000002045 134134 45
000002046 134135 46
000002047 134136 47
000002048 134137 48
000002049 134138 49
000002050 134139 50
000002051 134'140 51
000002052 134141 52
00000205 3 "13414 2 53
000002054 "134143 54
000002055 134144 55
City Clerk/Records Management Divi sian CITY OF LOS ANGELES Date: 10/11/2006 Form Gen. 48 (Revised 0 1/23/2006) REQUEST FOR AUTHORITY TO DETROY OBSOLETE RECORDS (ORIGINAL RECORDS) PAGE: Page 3 of 3
RECORDS OF: ACCOUNTS PAYABLE
/ACT/02/
SCHD RECORD SERIES TITLE TOTAL ~~INCLUSIVE DATES-- MEDIA DEPT. CRC ITEM DESCRIPTION OF BOX CONTENTS RETENTION TO CODE BOX (BOX) COUNT NO. PERIOD FROM NO. NO.
/ACT/021 DUNN DECORATING~ GE JEPSON INC.
0001. CITY CONTRACT FILES AU+S 01/01/1994 12/31/2000 000002056 134145 56 /ACT/021 GANSEK CONSTRUCTION~ KEEGO INC.
0001. CITY CONTRACT FILES AU+5 01/01/1994 12/31/2000 000002058 134147 58
/ACT/021 LONGA CO. ENV. -OPTIMUM PRO FOR MANCE SYSTEM
0001. CITY CONTRACT FILES AU+5 01/01/1994 12/31/2000 000002059 134148 59
IACT/021 LOS ANGELES COMMUNITY PARTNERSHIP
0001. CITY CONTRACT FILES AU+5 01/01/1994 12/31/2000 000002060 134149 60
IACT/021 LOS ANGELES COMMUNITY PARTNERSHIP
0001. CITY CONTRACT FILES AU+5 01/01/1994 12/31/2000 000002061 134150 61
IACT/02/ LOS ANGELES COMMUNITY PARTNERSHIP
0001. CITY CONTRACT FILES AU+5 01/01/1994 12/31/2000 000002062 134151 n2
IACT/02/ LOS ANGELES COMMUNITY PARTNERSHIP
0001. CITY CONTRACT FILES AU+5 01/01/1994 12/31/2000 000002063 134152 63 IACT/02/ LOS ANGELES COMMUNITY PARTNERSHIP
0001. CITY CONTRACT FILES AU+5 01/01/1994 12/31/2000 000002064 134153 64 IACT/02/ LOS ANGELES COMMUNITY PARTNERSHIP
0001. CITY CONTRACT FILES AU+S 01/01/1994 12/31/2000 000002065 134154 65
IACT/021 LOS ANGELES COMMUNITY PARTNERSHIP
0001. CITY CONTRACT FILES AU+S 01/01/1994 12/31/2000 000002066 134155 66
/ACT/021 LOS ANGELES COMMUNITY PARTNERSHIP
0001. CITY CONTRACT FILES AU+5 01/01/1994 12/31/2000 000002067 134156 67 IACT/02/ SUNS PEAK- WMP YOUNG INC.
0001. CITY CONTRACT FILES AU+S 01101/1994 12/31/2000 000002068 134157 68
IACT/021 SCOTT CO. OF CA.-SULLY MILLER
0001. CITY CONTRACT FILES AU+5 01/01/1994 12/31/2000 000002069 134158 69
/ACT/021 CH2M HILL
0001. CITY CONTRACT FILES AU+S 01/01/1994 12/31/2000 000002070 134159 70
/ACT/02/ CH2M HILL
0001. CITY CONTRACT FILES AU+S 01/01/1994 12/3112000 000002071 134160 71
IACT/021 LEROY CRANDALL
0001. CITY CONTRACT FILES AU+5 01/01/1994 12/31/2000 000002072 134161 72
/ACT/021 LEROY CRANDALL ,
0001. CITY CONTRACT FILES AU+5 01/01/1994 12/31/2000 000002073 134162 13 /ACT/021 RICHARD MAGEE - SCAPCO
0001. CITY CONTRACT FILES AU+5 01/01/1994 12/31/2000 000002074 134163 74
IACT/021 CYCLEAN
0001. CITY CONTRACT FILES AU+5 01/01/1994 12/31/2000 000002075 134164 75
/ACT/021 CONST. ENGINEERS- CITY OF CULVER CITY
0001. CITY CONTRACT FILES AU+S 01/01/1994 12/31/2000 000002076 134165 76
/ACT/021 ARCH PLAN- TETRADESIGN
0001. CITY CONTRACT FILES AU+5 01/01/1994 12/31/2000 000002071 134166 77 /ACT/021 MICROFILM OF TIME SHEET LA CELLULAR
0001. CITY CONTRACT FILES AU+5 01/01/1994 '12/31/2000 000002078 134167 78
IACT/021 LA CELLULAR
City Clerk!Records Management Division Request for Authority to Destroy Obsolete RecalllS Form Gen. 48 (Revised 1 0111/2006)
CITY OF LOS ANGELES REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS
(ORIGINAL RECORDS)
Department:
Division: Accounts f) 1 a utJJie ,j
Total Number of Boxes Eligible for Destruction
Number of Boxes Excluded from Destruction
Please indicate Box Numbers and/or Pages of any Excluded Boxes:
TOTAL NUMBER OF BOXES APPROVED FOR DESTRUCTION
I HEREBY CERTIFY THAT THE ABOVE SUMMARIZED RECORDS, AS DETAILED ON THE ATTACHED REQUEST (FOR AUTHORITY TO DESTROY OBSOLETE RECORDS), ARE SUBMITTED FOR DESTRUCTION IN ACCORDANCE WITH ALL RELEVANT PROVISIONS OF SECTIONS 12.4 AND 12.5 OF THE LOS ANGELES ADMINISTRATIVE CODE, AND SECTION 434 OF THE LOS ANGELES CHARTER WHERE APPLICABLE.
BY:
Division Head
RETENTION CODES:
MEDIA CODES:
RECORD TYPES:
0:\0flice\Fonn 48 sununary.wpd
lf/24tf;Jv Department Head Date '
AU,AUDIT AR-ANNUAL REVIEW CA,CANCELLED CL=CLOSEO CO=COMPLETION EX=EXPIRATION PE=PERMANENT SU-SUPERSEDED TE=TERMINATION TO, THE DATE OF THE RECORD, i.e. the "TO DATE"
AT=AUDIO TAPE BP=BLUEPRINT BK=BOOKS CP=COMPUTER PRINT OUT DO=DOCUMENT FM=FILM MD'-"MAG DISK MT=MAG TAPE MC=MICROFICHE MF=MICRORFILM PH=PHOTO NG=NEGATIVE OD=OVERSIZED DOCUMENT OP=OPTICAL DISK VT=VIDEO TAPE PC=PUNCH CARDS
