CASE STUDY: Major Cost Savings from Color Print Management

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CASE STUDY: Major Cost Savings from Color Print Management


Client: Western and Southern Insurance 181 offices across the U.S.

The Printing Problem: Large amount of waste and cost from unnecessary color printing

Client Goal: Reduce color printing expenses across

the entire fleet without hindering necessary color printing

The SituationThe Situation


Printer fleet profile Operates under a managed print service contract from a printer vendor who

charges approximately: 9 cents for each color page printed < 1 cent for each black/white page printed

Complicating factors Simple color printing strategies are ineffective. Determining the appropriate color documents is more

complex than diverting color to mono based on just user name or device ID.

Print Cost DriversPrint Cost Drivers


The Solution: Intelligent The Solution: Intelligent Color Print ManagementColor Print Management

Step 1: Upgrade the spooling software. OM Plus from Plus Technologies is an advanced print spooling solution that can

minimize color printing page volume and reduce costs.

Step 2: Utilize color print management features. The software capabilities of OM Plus test

documents for a range of established parameters to distinguish documents that need to be printed in color from documents that should be printed in black & white.


How Does Color Print Management Work?How Does Color Print Management Work?

By using color print management, OM Plus is able to target documents on a wide range of factors, including: User name Printer Title File type Content inside the document

Additionally, these determinations are made in real-time.

Users can also manage their color printing by defining daily/weekly/monthly quotas for their color printers. Quotas can be set for an individual or group of printers. Users will be permitted to print color up to the quota limit. Once the limit has been attained user

printing will be routed to a predetermined mono device.


Color Printing – Only When You Need ItColor Printing – Only When You Need It

Using OM Plus’s advanced security system, authorized users may override the OM Plus rules and print in color as needed.

This gives the users a seamless, easy to use, intelligent system that can interrogate the entire print stream, identify just the unnecessary color jobs and convert them to mono.


Estimated savings from utilizing OM Plus spooler software and color print management amount to more than $300,000 annually.

After only four years of using OM Plus, Western and Southern Insurance is positioned to save more than $1 million in printing expenses.

Color Print Management OutcomesColor Print Management Outcomes


Print Solutions from PlusPrint Solutions from Plus

OM Plus DM = Delivery Manager+ Advanced Delivery and Confirmation of Print Jobs (Spooler)+ Management of queues+ Value Add Functions e.g. – Secure Print Release, Failover, Load Balancing, Redirect, Restart,

Bundling, Bursting, Tray Mgmt, Audit, Throughput Enhancement, etc.

OM Plus FM = Fleet Manager + Consumable Management+ Device Alerts+ Device Meters

OM Plus RM = Report Manager + Electronic Report Distribution+ Virtual Bursting+ Archiving


Support and LicensingSupport and Licensing

Multiple Licensing Pricing Models – Examples: ILF – one time fee Subscription – 36 months Usage Based – on # of printers Custom Licensing – large opportunities

Free Customer Evaluation 30 Day Trials

Printing Support Direct access to technician 5 x 12 hrs per day (standard) 7 x 24 available Annual support renewals


Plus Tech Contact InformationPlus Tech Contact Information

Telephone Toll free in North America: 877-899-7587 Local: 937-847-0614

Email [email protected]

Website www.plustechnologies.com

Date post:	21-Nov-2014
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CASE STUDY: Major Cost Savings from Color Print Management

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