Ce Annual Report Final

2009 Annual Report for

ASCE Student Organizations

Calendar Year: January 1 – December 31, 2009

Reports must be received by Deadline: FEBRUARY 1, 2010

Send with $25 ASCE Student Organization Annual Dues to:

American Society of Civil Engineers1801 Alexander Bell Drive

Reston, Virginia 20191-4400Attn: Student Services

REPORT INSTRUCTIONS – DO NOT INCLUDE WITH SUBMITTAL

ASCE STUDENT ORGANIZATIONANNUAL REPORT

Table of Contents

1 INTRODUCTION................................................................................................................................................ii1.1 Objectives..................................................................................................................................................ii1.2 Awards......................................................................................................................................................ii1.3 Distribution...............................................................................................................................................ii1.4 Delinquent Reports...................................................................................................................................ii

2 INSTRUCTIONS.................................................................................................................................................iii2.1 Formatting Guidelines.............................................................................................................................iii2.2 Report Contents - Part I – Student Organization Information.................................................................iii2.3 Report Contents - Part II - ASCE Student Organization Goals and Objectives......................................iv2.4 Report Contents - Part III – Student Organization Meetings....................................................................v2.5 Report Contents - Part IV – Student Organization Activities..................................................................vi2.6 Report Contents - Attachments..............................................................................................................viii

2.6.1 ATTACHMENT A – Membership Lists.................................................................................viii2.6.2 ATTACHMENT B – Sample Meeting Announcements, Programs, Agendas.......................viii2.6.3 ATTACHMENT C – Sample Newsletter and/or Printout of Web Site..................................viii2.6.4 ATTACHMENT D – Summary and Highlights of Meetings and Activities..........................viii2.6.5 ATTACHMENT E – Special Projects.....................................................................................viii2.6.6 ATTACHMENT F – Financial Statement.................................................................................ix

2.7 ASCE Student Organization Advisor Evaluation and Award Nomination.............................................ix2.8 Sample Annual Report evaluation sheet.................................................................................................xv

3 FINAL REPORT SUBMITTAL CHECKLIST.................................................................................................xvi

Blank tables and forms to be completed by the Student Organization follow Section 3.

Please do not include the report instructions(pp. i – xvii) with your submittal

ASCE Student Organization Annual Report i


ASCE STUDENT ORGANIZATIONANNUAL REPORT INSTRUCTIONS

DO NOT INCLUDE THESE INSTRUCTIONS WITH YOUR SUBMITTAL

1 INTRODUCTION

The ASCE Student Organization Annual Report can serve as a valuable tool for current and future officers for use in planning and improving the organization. Contact information, detailed summaries of activities and events for the past year, and a statement and assessment of goals (What worked and what didn't?) will help new officers as they prepare to take on their roles. A summary and evaluation of the organization’s activities will help future officers to plan activities and develop achievable goals. Continuity from year to year is a key element for any successful ASCE Student Organization.

According to ASCE Bylaws, Article 9.4.5.2.2, the report shall include:a. A summary statement of the meetings which were held during the preceding calendar year, giving the date

of each, the attendance, the principal speaker and subject, and other pertinent information; andb. Names of the officers and the members by class as of the end of the preceding calendar year.

The ASCE Committee on Student Activities (CSA) reviews all Annual Reports it receives and uses the information to make program improvements and nominate organizations for various ASCE awards.

1.1 Objectives

The Annual Report can help the student organization by meeting the following objectives:1) provide future ASCE Student Organization officers with important information; and2) provide a record of the group’s activities that can be used to promote the student organization within the

University and to potential sponsors, donors, and employers.

1.2 Awards

ASCE Student Organizations submitting the completed report and annual dues by the postmark deadline will be considered for awards including:

Robert Ridgway Student Chapter Award Letters of Significant Improvement Governors Awards Most Improved Student Organization Awards Certificates of Commendation Richard J. Scranton Outstanding Service Award Letters of Honorable Mention

1.3 Distribution

In addition to sending one copy to ASCE Student Services, one copy of this report should be placed in the ASCE Student Organization files, and an electronic copy should be maintained in the Organization’s archives. Completed copies of this report, in hardcopy or electronic format, should be distributed separately by the ASCE Student Organization to the following:

Faculty Advisor Department Head Section and/or Branch President Practitioner Advisor(s) Dean of School ASCE Regional Governor

If you need the name and address of the above people, first contact your Faculty Advisor or Practitioner Advisor(s). If they are unable to assist you, check the ASCE Official Register, the ASCE web site (http://www.asce.org) or contact ASCE Student Services ([email protected]).

1.4 Delinquent Reports

CSA has an active policy on probation, suspension, and disestablishment of ASCE Student Organizations with regard to delinquent Annual Reports and dues. An ASCE Student Organization whose Annual Report has not

ASCE Student Organization Annual Report ii

mailto:[email protected]


been received prior to the CSA Spring meeting, typically held in March, will be placed on probation. Chapters whose reports are received after the February 1 deadline will not be eligible for awards. Please notify ASCE Student Services (1-800-548-2723 or [email protected]) if you are unable to submit your report prior to the deadline.

2 INSTRUCTIONS

Before completing any section of this report, please review these instructions. Use the spaces provided in pages following the sample cover sheet to complete required information. All additional information should be attached to the end of the ASCE Student Organization report as Attachments. The complete submittal must include, at a minimum, Parts I, II, and Attachments A-F. Report contents and format are described in this section.

2.1 Formatting Guidelines

Please use the following format to prepare your report:

Margins Minimum ½” margin on all sides (excluding headers & footers).

Font Size Minimum 10 point in any font.

Page Numbering Place page numbers at bottom center of page.

Page Limit The report may not exceed 100 single-sided (50 double-sided) pages excluding the report cover and section dividers. All attachments (e.g. newsletters, thank you letters, newspaper articles, etc.) are included in the page limit. Reports exceeding the page limit will receive a score of 'zero' (out of 5) for the “Report presentation”. To save paper and shipping costs, double sided copies are encouraged.

2.2 Report Contents - Part I – Student Organization Information

Part I of the report includes objective records relating to leadership, membership, and finances. Obtain Officers’ and Advisors’ signatures as required on the signature sheet.

1. ADVISOR INFORMATIONList information for the Faculty and Practitioner Advisor(s). A Practitioner Advisor is a member of the ASCE Section/Branch in your area who has been appointed by the Section/Branch President to serve as a contact between your ASCE Student Organization and the practitioners in the Section/Branch. If your Organization has more than one Practitioner Advisor, please list each one.

2. ASCE STUDENT ORGANIZATION OFFICERSPrint the names of student officers during the 2009 calendar year by date of office. List any other officers on new lines. If your organization has different officers for each academic term, please list officers by their academic term of service (i.e., Fall, Winter, Spring), and provide dates of service.

3. MEMBERSHIPa. Is attendance at ASCE Student Organization meetings mandatory? ASCE Student Organizations will

not be penalized if attendance is mandatory. Scoring is adjusted to accommodate for mandatory attendance – points for attendance will be excluded from the raw score total. See the sample evaluation sheet provided on page 16.

b. Specify if society-level (i.e., National) ASCE Membership is voluntary or compulsory

c. Numbers provided for student counts should represent the average per term within the calendar year. (e.g. 50 Juniors & Seniors in Spring Term, 60 Juniors & Seniors in Fall Term: Enter 55 as the average per term within the calendar year.)

ASCE Student Organization Annual Report iii



Use the statistical information to identify areas for potential growth in chapter membership, especially among first and second year students, and to encourage students to become members of ASCE at the Society (i.e., National) level. Recruiting students in their first two years helps to engage these students and to promote continuity in the organization. Society-level membership allows your members to take advantage of the same valuable benefits available to civil engineering professionals. Invite local Section/Branch members, faculty, and practitioners to speak on the importance of professional membership and what employers are looking for on the resumes of graduates.

4. FINANCEProvide a summary of the organization’s financial standing over the past year. This information will help current and future officers plan for events and activities. Specify total Accounts Payable (amounts owed to others for goods or services received but not yet paid for, e.g., steel for the bridge) and Accounts Receivable (expected income, e.g., an annual allocation from your local Branch that is usually received in December and was promised, but has not yet been received). Accounts Payable and Receivable will help your officers plan for the Spring and Fall semesters. Only provide a summary in this section; detailed financial records are provided in Attachment F.

5. IMPORTANT CONTACTSIn alphabetical order, list contacts who contributed to the success of your ASCE Student Organization this year and who you feel will be helpful to future officers. You can include speakers, field trip leaders, any people or companies who provided financial or other support, key contacts at your local Section/Branch. See sample provided below.

Contact Name Phone/E-mail Mailing Address Comments

Pat Jones, E.I.T. [email protected]

15 A St.Mytown, ST 12344

Panel speaker at 10/8 meeting;MyState Section Treasurer

Jose Perez, P.E. [email protected]

17 Water St.Mytown, ST 12345

Spoke at 5/10 meeting; Tour of new force main installation site

Jane Smith, P.E. [email protected]

1 Main St.Mytown, ST 12345

Spoke at 9/8 meeting;Donated $100 value of aggregate for canoe

2.3 Report Contents - Part II - ASCE Student Organization Goals and Objectives

A key to a successful ASCE Student Organization is to establish goals and objectives at the beginning of a school year or as the officer elections take place. These goals provide the ASCE Student Organization with a constant reference for direction. Assessment of your progress toward meeting your goals and objectives is an equally important part of your leadership activities. Officers, together with the Advisors, should periodically review the goals and the organization’s progress towards meeting them.

In this section, state the goals and objectives of your ASCE Student Organization and specify the actions that were taken to meet the goal (listed under “Action Plan”). Discuss how your organization’s programs and activities have accomplished these goals and objectives. If any goals were not met, discuss what can be done or changed to meet the goal(s) in the future. These can be listed as “Future Actions” under “Action Plan”. You may use the summary sheet provided on page Error: Reference source not found to assist you with a statement and assessment of goals and an action plan.

The Student Organization’s goals must be specific and measurable, and should reflect those factors and activities that are important to your membership and the ASCE community. When brainstorming and setting your goals and objectives, consider why you became a civil engineering major and why you became an ASCE Student Organization officer. Additionally, consider your school’s civil engineering program outcomes and objectives, and the mission of your college or university.

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2.4 Report Contents - Part III – Student Organization Meetings

Part III of the report includes objective records relating to meetings, activities, and contacts.

A. ASCE STUDENT ORGANIZATION MEETINGS Meetings to which the general membership of the ASCE Student Organization is invited should be recorded here. All meetings reported in this section must be arranged and sponsored by the ASCE Student Organization. Include joint meetings, technical and professional meetings, field trips and social functions. Do not report attendance at meetings or functions hosted or sponsored by other ASCE or outside groups.

See sample provided below. Provide a sign-in sheet at each meeting to record attendance. If attendance numbers are not available, please write NA or clearly identify if the number is approximated (e.g., ~350). You may increase the table size as needed. Put the header information (grey block) at the top of each new page.

Activity Date

Activity Type

(Use abbreviations below; list all that apply.)

Program

(Briefly describe program. Include name of speaker if applicable.)

Attendance

Stu

dent

s

Fac

ulty

Fac

ulty

Adv

isor

Pra

ctit

ione

r A

dvis

or(s

)

Oth

er

9/1/08 SF Fall Welcome BBQ ~150 7 1 2 NA

9/8/08 PMFT

Speaker: J. Smith, P.E., XYZ Concrete Co.Topic: “Rebar Rocks!” Presentation and tour of new Engr. Bldg. Construction Site

35 4 1 1 2

Professional Meetings (PM): Work with your current membership, Department Chair/Head and faculty, alumni, local Section/Branch leadership, and Faculty/Practitioner Advisors to bring in professionals who are willing to give a presentation on a project or discuss professional development. Professional Meetings include those meetings with speakers or where chapter business is conducted. Professional Meetings do not include officer meetings or planning/construction meetings for competitions.

Student talks or paper presentations at ASCE Student Organization meetings (PP): Ask student members discuss their internship/summer work experiences, research activities, or design project results. These provide the speaker with practice in public speaking, and can help the younger students learn about potential future jobs and activities.

Meetings with Professional Conduct (Licensure/Ethics) programs (PC): This is an often overlooked item. Find someone local who has been faced with a moral/ethical dilemma in an engineering setting and ask if they are willing to speak on the topic. This will get the students talking and thinking about ethical behavior. Another suggestion is to ask a local professional engineer (PE) to speak on the importance of registration and the process required to become licensed in your state.

ASCE Student Organization sponsored field trips (FT): Ask your guest speakers, alumni, and local Section/Branch members if they can offer a field trip to a local project. Connect with faculty who organize class field trips. If they are willing to open a trip up to all ASCE students, then you can count it as an ASCE field trip. Remember that field trips are an excellent way to tie classroom knowledge to engineering projects that your chapter members may soon be leading.

ASCE Student Organization sponsored social functions (SF): Social activities are a great way to introduce your current members and ASCE Student Organization activities to faculty, Section/Branch members, and

ASCE Student Organization Annual Report v


new students in an informal setting. A primary objective of your ASCE Student Organization should be to have fun!

Officers’ Meetings and Planning Meetings for Organization activities or competitions (OP): Much of the work of the Chapter is done behind the scenes. Officers should meet regularly together with the Faculty Advisor and, to the extent possible, the Practitioner Advisor, to develop and review goals, develop a schedule, plan activities, review the status of chapter funds, discuss logistics for hosting a conference, and so on. Similarly, participation in a competition, whether at the local, Conference, or National level, requires much planning and coordination of personnel, funds, labor, materials, and logistics.

A key to a successful ASCE Student Organization is getting as many people involved as possible. The ASCE Student Organization officers are often relied upon to do a bulk of the work. The more members you have attending meetings, the greater the opportunity for encouraging other students to take an active role in the organization.

B. ASCE SECTION/BRANCH AND OTHER PROFESSIONAL MEETINGS Please list the date, location, and other information below for any meetings sponsored by the ASCE Section, Branch, or Society-level (i.e., National) that members of your ASCE Student Organization attended this calendar year. Also list any technical group meetings or meetings of other professional organizations attended by members of your organization. See sample provided below.

Date LocationName of Host Group/Event

# of ASCE Students Present

# of ASCE Members Present

2/20/08 Capital, ST ASCE MyState Section Luncheon

7 30

5/15/08 City, ST SWE Regional Meeting 3 NA

9/22/08 City, ST ASCE National Conference

2 >300

Statistical Information:Total number of students who attended ASCE Section/Branch/Technical group meetings should represent the number of students at all meetings (e.g., 2 students attended 2 Branch meetings each - Enter ‘4’ as the total number.)

Hosting or co-hosting at least one ASCE Section/Branch/Technical group meeting: A partnership between your ASCE Student Organization and the local Section/Branch is a great way for your membership to meet local professionals with common career interests. This activity could involve a luncheon or a social activity (i.e. BBQ, softball game, etc.) to attract more attendees.

Student attendance at an ASCE Section/Branch/Technical group meeting: If you show up at Section/Branch meetings, all sorts of good things can happen! Section/Branch members can help provide funding, speakers, field trips, and other forms of support. Students can also make contacts that will lead to employment.

2.5 Report Contents - Part IV – Student Organization Activities

This section includes a combination of objective and subjective records relating to activities outside of general ASCE Student Organization meetings. With activities represented in this section, ASCE Student Organizations have an opportunity to highlight their accomplishments for the previous calendar year.

1. PARTICIPATION IN STUDENT CONFERENCE & WSCLNumber of representatives who attended the ASCE Student Conference (Recorded in Part IV.1.a) There is more to Student Conferences than the competitions. It is a great place to interact with students from other schools and to make friends who may have an influence on your career in the future. Send as many

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members as possible. Many schools have student members pay some or all of their travel expenses so that they can take even more team members.

Participation in WSCL (Recorded in Part IV.1.b). The Workshop for Student Chapter Leaders (WSCL) is an extremely valuable ASCE Society-level (i.e., National) event that benefits your program directly. This is where you learn about ASCE as an organization, and where you obtain the tools for running an effective ASCE Student Organization. Send as many new officers as possible, and make sure that your Faculty and Practitioner Advisors understand the importance of their participation as well.

2. ASCE STUDENT ORGANIZATION NEWSLETTER & HOMEPAGENewsletters and web sites work together to keep your members, alumni, and sponsors informed as to what the Student Organization is doing. Newsletters help remind people to check out your web site. Your web site, if well maintained, can provide the latest information about activities. The combination can really make a difference. Electronic distribution of newsletters is acceptable. However, email announcements do not constitute a newsletter. If your group maintains a page on a Social Networking site, be sure to alert others to it so students will be informed about upcoming meetings and activities.

3. PRESENTATIONS OUTSIDE OF THE ASCE STUDENT ORGANIZATIONReport presentations made by one or more of your student members on a professional or technical topic undertaken in some ASCE- or academic-related environment, such as an ASCE Section/Branch meeting, National Engineers Week Event, or Student Conference. Presentations to potential ASCE Student Organization donors or community service project clients may be reported here. Meeting announcements, project presentations given as a mandatory part of a course, and the introductory slide presentation given at the WSCL should not be included in this section. See sample table provided below.

DateStudent

Presenter(s) Presentation Title Event Sponsor Location

2/17/09 Robert ChangElisa Hernandez

CE Rocks! (Engineers’ Week Presentation to high school students)

College of Engineering

Mytown High School, Mytown, ST

4/1/09 Jane Doe Mead Paper: Ethics in Engineering

Mid-West Student Conference

Anytown University, Anytown, ST

Consider making presentations to your local Section/Branch or to local civic groups about your performance at a Student Conference, special projects, etc. Presenting your ASCE Student Organization activities at a local elementary, middle, or high school is a great way to share information on your college and future profession. Many opportunities exist – investigate! Speaking outside the ASCE Student Organization represents an excellent marketing/promotion opportunity and allows the speakers to practice valuable communication skills.

4. PARTICIPATION IN ASCE STUDENT MEAD PAPER COMPETITIONThe Mead Paper Competition provides a wonderful opportunity to explore topics in engineering ethics. Many Student Conferences now use the same topic for their paper presentation competition. The paper competition rules and topic are available on the ASCE web site at http://www.asce.org/students.

5. PARTICIPATION IN ASCE SOCIETY-LEVEL CIVIL ENGINEERING EVENTSociety-level (i.e., National) events include Institute events, conferences, and the ASCE Annual Conference. These events provide excellent opportunities for ASCE Student Organization members to participate in technical sessions, field trips, and Younger Member activities while meeting and networking with students, faculty, and industry professionals from around the world. The National Concrete Canoe and Steel Bridge competitions are not included among society-level events.

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6. PARTICIPATION IN PRACTITIONER AND FACULTY ADVISOR TRAINING WORKSHOPThe Practitioner & Faculty Advisor Training Workshop (PFATW) is a 2-day workshop, similar to the WSCL. It provides a great opportunity for ASCE Advisors to participate in a community with other advisors, where they can learn about the value and purpose of ASCE Student Organizations and receive tools useful for helping to make their student organization a success.

2.6 Report Contents - Attachments

Please include each of the following attachments with the report. Attachments A-F are already designated. Additional attachments (G and higher, with no maximum) may be added in an organized manner. All attachments must be clearly marked.

2.6.1 ATTACHMENT A – Membership Lists

Membership lists should be included as Attachment A of the ASCE Student Organization Annual Report as follows:A.1) List of your ASCE Student Organization members and their years in school. Please do not include

Student ID or Social Security Numbers in this list.A.2) List of Society-level (i.e., National) ASCE Student Members. (sent by ASCE Student Services to the

Faculty Advisor during the Fall Term)

Note: The Society-level Student Member Roster provided by Student Services should only be used as a starter list as it may not contain the most current information.

2.6.2 ATTACHMENT B – Sample Meeting Announcements, Programs, Agendas

Include a sample of sample meeting announcements, programs, agendas, etc. as Attachment B of the ASCE Student Organization Annual Report. Do not include copies of all announcements, etc.; a representative sample is sufficient.

2.6.3 ATTACHMENT C – Sample Newsletter and/or Printout of Web Site

Please attach one sample copy of your newsletter and/or a print out of sample sections of the ASCE Student Organization web site as Attachment C of the ASCE Student Organization Annual Report. Do not include copies of all newsletters or a printout of the entire web site; a representative sample is sufficient.

2.6.4 ATTACHMENT D – Summary and Highlights of Meetings and Activities

To convey a more complete picture of ASCE Student Organization activities, it is suggested that a brief summary giving the highlights of each professional meeting and other activities be prepared on additional sheets and included as Attachment D to the Annual Report.

Other activities include any ASCE Student Organization field trips, social activities, competition projects, and activities that enhance the overall ASCE Student Organization program at your school. Please include any joint meetings and activities with other organizations. A summary of preparations for and participation in competitions including the Concrete Canoe, Steel Bridge, or local ASCE-sponsored competitions may be included in this section.

Please limit the summary of each meeting/activity to one page. A sample format is provided on page 11– use this to document each activity separately. Photos are highly encouraged!

2.6.5 ATTACHMENT E – Special Projects

ASCE encourages its members to provide leadership through special projects. Thus, it is appropriate for ASCE Student Organizations to undertake special projects that will fit in with the “people serving” role of

ASCE Student Organization Annual Report viii


civil engineering. Since you will be accomplishing your projects as an ASCE organization, the most desirable activities are those requiring engineering expertise, although other service efforts are also worthwhile. Successful projects are often published in ASCE News. A list of examples can be found in the ASCE Student Organization Handbook.

To be considered an acceptable special project, the project must have benefits outside the ASCE Student Organization and ASCE. Construction of a concrete canoe, steel bridge, or a fundraising project for your ASCE Student Organization do not qualify as “Special Projects”. The project should be directed toward community service or a project on campus or in the community that is for the benefit of more than just the ASCE Student Organization and its members. Hosting a Student Conference, National Concrete Canoe Competition, or National Student Steel Bridge Competition involves community participation and does qualify as a special project. Other examples include community service projects, National Engineers Week activities, outreach to K-12 students, and other activities that benefit more than the ASCE Student Organization.

If you do undertake special projects, they must be documented by report in narrative form using a format acceptable for formal technical reports. This format will provide a record of activities for your ASCE Student Organization files, make the project reports suitable for publication, and make it possible to be evaluated fairly. Special projects often represent a group’s best opportunity to achieve many of its goals and objectives. Within the special project report, highlight those goals that were addressed as part of the project.

To assist you with the organization of your report on special projects, use either the cover page found on page 12, or provide this information for each project on a separate cover sheet of your own design. The body of the report that follows the cover page should contain the narrative description of your project complete with photographs, news releases and other information necessary for the complete documentation of your efforts.

In recognition of outstanding service at the ASCE Student Organization level, the Committee on Student Activities may award special prizes and/or recognition to the student organization.

2.6.6 ATTACHMENT F – Financial Statement

Every successful organization maintains complete documentation of its income and expenses. A concise list of income and expenditures is helpful for planning purposes and will demonstrate to your sponsors that their donations are being put to good use. A complete listing of income sources will also provide future officers with ideas for raising funds, a consistent challenge faced by student organizations.

Income sources include dues, allocations to clubs from the university, donations (list by donor or source), fundraisers, or any other sources. Expenditures can be combined into major categories. Some example categories are: food and beverages for meetings; itemized expenses for building a canoe, registration and travel costs associated with participating in the local Student Conference; travel and lodging expenses for attending the Workshop for Student Chapter Leaders; and Special Project expenses, organized by project.

A sample format is provided on page 13 – use this to organize and present your chapter’s financial records. You should keep detailed records on a separate spreadsheet, but present the summary (subtotals) in this report.

2.7 ASCE Student Organization Advisor Evaluation and Award Nomination

CSA requires that each ASCE Student Organization advise the Committee on Student Activities on the effectiveness – or ineffectiveness – of your Faculty and Practitioner Advisors. The Evaluation of Advisory Personnel form, found on page 71, must be completed by the ASCE Student Organization. This evaluation form should be submitted at the same time as the annual report but sealed in a separate envelope. The Advisors (Faculty or Practitioner) should not be given access to this from, even if the evaluation is a positive one.

ASCE Student Organization Annual Report ix


There is often a correlation between a successful ASCE Student Organization and an active, involved advisor. To recognize and reward the dedication required to be an ASCE advisor, the Committee on Student Activities offers Advisor Awards based on nomination forms received from students. If your ASCE Student Organization would like to nominate your Faculty Advisor and/or Practitioner Advisor for Society-level (i.e., National) recognition, please complete the nomination form found on page 72. One nomination form must be completed for each person being nominated. Please note that submission of the Evaluation of Advisory Personnel form is not considered a nomination. Completed nominations should be included with the advisory personnel evaluation in a sealed envelope and submitted with the ASCE Student Organization Annual Report.

Nominations will be reviewed with the annual report and special recognition will be given to those Faculty Advisors and Practitioner Advisors who have significantly contributed to the success of an ASCE Student Organization. If you are nominating your Advisor please take the time to prepare a complete write-up of your organization’s experiences with this Advisor, and describe their contributions to your organization’s or personal successes.

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Sample Activity Summary Sheet (use a separate sheet for each meeting or activity)

ATTACHMENT D – ACTIVITY REPORT SUMMARY

Activity:

Date: Location:

Attendance:Students: Faculty: Faculty Advisor: Practitioner Advisor(s): Other:

Report Prepared By:

Activity Summary:

Activity Assessment:

Suggestions for the Future:

Include Photographs, Tables, Images, etc.

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Sample Special Projects Report Cover Sheet

ATTACHMENT E – SPECIAL PROJECTS REPORT

Project Title:

Project Participation (Number of people who worked on the project):Students: Faculty (incl. Faculty Advisor): Practitioners (incl. Practitioner Advisor):

Total Person-Hours Spent on the Project:

Percent of ASCE Student Organization Membership That Worked on the Project:

Was course or curriculum credit earned for this project? Yes / No

Project Abstract: (Provide a brief description of the project)

Goals and assessment: (Describe Student Organization goals and objectives that were addressed during the course of this project. Assess the degree to which goals were attained)

Engineering component: (Provide a brief description of engineering skills used to complete this project)

Project impact: (Briefly describe of the potential short- and long-term impacts of this project beyond the ASCE Student Organization)

Table of Contents:

Use additional pages, as necessary, to describe the project and provide photo documentation. There is no limit to the number of pages allowed for each Special Projects Report. However, the total number of pages in the Annual Report may not exceed 100.

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Sample Financial Statement Worksheet(Add or remove categories, as appropriate)

ATTACHMENT F – FINANCIAL STATEMENT SUMMARY INCOME

1. Local Membership DuesSpring 2009 (__ members @ $__/member) Fall 2009 (__ members @ $__/member)

2. Allocation from University (e.g., Student Life or Associated Students at ___ University)

3. Donations from sponsorse.g., Mr. Jose Perez, P.E., XYZ Water Engineers, Mytown, ST (alumnus) e.g., ASCE ___ Section

4. Other Fundraiserse.g., Dog wash at SUDS-R-US e.g. Weekly bagel and coffee sales

Total Income:

EXPENSES

1. Professional MeetingsFood and Beverages Printing

2. Attendance at WSCLAirfare/mileage Lodging Food

3. Competitions Competition: ________________ (List each competition’s costs separately)

Materials and supplies

4. Conference ParticipationRegistration (__ students@ $__./ student): Airfare/Mileage Lodging

5. Special ProjectsProject: ________________

Materials and supplies Travel Other (specify)

Total Expenses:

Cash Balance (Income – Expenses): Accounts Payable

e.g., Tough Steel, Inc.

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Accounts Receivable e.g., Donation from ___ Section Younger Member Group

ASCE Student Organization Annual Report xiv


ANNUAL REPORT EVALUATION

The ASCE Committee on Student Activities (CSA) will evaluate the report and Student Organization performance using the Evaluation Sheet provided on page 16. The overall score obtained by an ASCE Student Organization is calculated by adding scores in each of the following areas:

1. Data provided for Membership and Student Organization Activities2. Goals and Assessment 3. Special Projects 4. Report Presentation

Use this evaluation sheet as a guide to identify strengths and areas for improvement for your ASCE Student Organization.

REPORT PRESENTATION

Up to five points may be awarded to your ASCE Student Organization based upon evaluation of the overall report organization, presentation, and adherence to format specifications. This evaluation will not be based on a special cover, special paper, binding or colored photographs. Make it easy for the evaluators to review your report. A report exceeding the maximum limit of 100 pages will receive a score of zero for the Report Presentation Score.

A professionally prepared, high quality report can serve as an excellent promotional/marketing tool for your ASCE Student Organization. Use your Annual Report to inform others (e.g. prospective members/officers, Department Chair/Head, College Dean, University President, Section/Branch Members, etc.) about your ASCE Student Organization’s accomplishments and potential. Be proud of your accomplishments!

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2.8 Sample Annual Report evaluation sheet

DO NOT COMPLETE!

AMERICAN SOCIETY OF CIVIL ENGINEERSSTUDENT ORGANIZATION REVIEW AND RATING SHEET

ASCE Student Organization Name: Numbers recorded in Part VI (Statistical Input) should be placed in the first blank of the computation column for the respective category. Multiply this number by the indicated value to produce the score. A maximum is given for every category score.

Category Computation Maximum Score

1. Membershipa. x 5= b. x 5=

10

2. ASCE Student Organization Meetings (Professional) x 1= 10

3. ASCE Student Organization Meetings (Student Talks/Papers) x 1= 6

4. ASCE Student Organization Meetings (Professional Licensure / Ethics) x 1= 3

5. ASCE Student Organization Meetings (Field Trips) x 1= 6

6. ASCE Student Organization Meetings (Social Functions) x 1= 2

7. ASCE Student Organization Meetings (Attendance)

(Enter 0 if attendance is mandatory)

x 5= 5

8. Section/Branch Meetings (Host) 4 points for YES 4

9. Section/Branch Meetings (Attendance) x 0.5= 9

10. ASCE Student Conference Attendance x 2= 10

11. Workshop for Student Chapter Leaders 2 points for students. 8 points for FA/PA and students

8

12. Newsletters & Web Site a. x 2= b. 2 points for YES

4

13. Presentations outside of ASCE Student Organization x 2= 6

14. Mead Paper 3 points for YES 3

15. ASCE Society-level Civil Engineering Event x 1= 2

16. Practitioner & Faculty Advisor Training Workshop 1 point for a. or b. YES2 points for a. and b. YES

2

MEMBERSHIP AND ACTIVITIES RAW SCORE TOTAL

MEMBERSHIP AND ACTIVITIES SCORE (Percentage)

Raw Score=Adjusted Score = Raw Score * (70 / S(I)max) S(I)max = 90 for schools w/o mandatory attendanceS(I)max = 85 for schools with mandatory attendance

70

GOALS & ASSESSMENT SCORE Subjective Rating (0 to 10 points) 10

SPECIAL PROJECTS SCORE Subjective Rating (0 to 15 points) 15

REPORT PRESENTATION SCORE Subjective Rating (0 to 5 points) 5

TOTAL SCORE 100

ASCE Student Organization Annual Report xvi


3 FINAL REPORT SUBMITTAL CHECKLIST

Use the following checklist to ensure that all sections of the report are included, as required.

Sent to ASCE on time (to be received by Feb 1)

$25 ASCE Student Organization Annual Dues

Report Contents (see forms and tables on pages following this checklist):

Cover Sheet

Table of Contents for Report and Attachments (recommended)

Part I Organization Information - Signatures of Officers and Advisors

Part I.1 & I.2 Organization Information - Records Summary (Leadership Contact Information)

Part I.3. Membership Summary

Part I.4. Financial Standing Summary

Part I.5. Summary of Important Contacts

Part II. Goals and Objectives, and Assessment of the Goals

Part III. Student Organization Meetings, in tabular format

Part IV. Student Organization Activities

Attachment A.1. Local Student Organization membership list, name and year in school

Attachment A.2. Society- level membership list (from ASCE National)

Attachment B. Sample meeting announcements, programs, agendas, etc.

Attachment C Sample newsletter and/or printout of web site

Attachment D Summary and highlights of meetings and activities

Attachment E Special Projects Reports

Attachment F Financial Statement

Submit in a sealed envelope, together with the Annual Report:

Evaluation of Advisory Personnel

(Optional) Faculty and/or Practitioner Advisor Award Nomination Form

ASCE Student Organization Annual Report xvii

2009 Annual Report forASCE Student Organizations

Calendar Year: January 1 – December 31, 2009

Florida International University

2009 ASCE Student Organization Annual Report

PART I. STUDENT ORGANIZATION INFORMATION

School Name: Florida International University

ASCE Student Organization Mailing Address:

FIU College of Engineering.

Civil Engineering Dept.

10555 W. Flagler St. Miami, FL 33174

ASCE Student Organization E-mail Address: [email protected]

ASCE Student Organization web site: Web.eng.fiu.edu/~asce

ASCE Student Organization other online site(s):

Month(s) of Officer Elections: April

(Please print & sign names)Report submitted by: Contents approved by:

(Cesar Espinoza-Perez) (Hector Gomez)Secretary of ASCE Student Organization President of ASCE Student Organization

(Hector Gomez) (Nakin Suksawang, Ph D)President of ASCE Student Organization Faculty Advisor

Date (Julieta Rivero-Manso, E.I.)Practitioner Advisor #1

(Insert Name Here)Practitioner Advisor #2

1


1. ADVISOR INFORMATION(Please see instructions on p. 3)

Faculty Advisor Name: Nakin Suksawang, Ph D

Faculty Advisor ASCE Member Number: 356681

Faculty Advisor E-mail Address: [email protected]

Faculty Advisor Phone Number: 305-348-0110

Faculty Advisor Fax Number: 305-348-2802

Practitioner Advisor #1 Name: Julieta Rivero, E.I.

Practitioner Advisor #1 ASCE Member Number: 421210

Practitioner Advisor #2 Name: N/A

Practitioner Advisor #2 ASCE Member Number: N/A

2. ASCE STUDENT ORGANIZATION OFFICERS

SPRING From: January 1, 2009 To: May 14, 2009

President Tanya Jackson

Vice President Yulet Fernandez, Nelson Perez-Jacome

Secretary Brenda Solis

Treasurer Natalie Garganta

Activities Coordinator I Charlie Duverge

Activities Coordinator II Hector Gomez

Historian Jennifer Borges

Conference Chair Alex Barr

Membership Coordinator Bether Gomez

FALL From (date): May 15, 2009 To: December 2009

President Hector Gomez

Vice President Stefan Escanes, Nelson Perez-Jacome

Secretary Cesar Espinoza-Perez

Treasurer Valerie Bottaioli

Activities Coordinator I Raul Dominguez

Activities Coordinator II

Historian Edelberto Hernandez

Conference Chair

Membership Coordinator Aaron Osbourne

2


3. MEMBERSHIP(Please see instructions on p. 3)

Is attendance at ASCE Student Organization meetings mandatory? (select one) No

Society-level ASCE Membership is: (select one) Voluntary

Total number of Juniors & Seniors eligible to join ASCE 417 (number of Jr. & Sr. with CE declared major; average over the year)

Total number of Juniors & Seniors in your ASCE Student Organization: 89 (average over the year)

Number of members of your ASCE Student Organization: 117 (average over the year)

Number of ASCE Student Organization members who are 117 Society-level ASCE Student Members:

Statistical information:(Total Jr. & Sr. ASCE Student Organization Members) (Total Jrs. & Srs. Eligible) 0.21

(Total Society-level Student Members) (Total Local Student Members) 1

Note: Please provide membership lists in Attachment A. Please do not include University Student ID or Social Security numbers.

Has your ASCE Student Organization collaborated with other student Yes organizations on your campus in the last 12 months?

If yes, please indicate organizations and activities:

Activity Date

Collaborating Organizations

Program

(Briefly describe program.)

Attendance

AS

CE

S

tud

ents

Oth

er

stu

den

ts

Fac

ult

y or

P

ract

itio

ner

Oth

er

11/17/09 American Society Mechanical Engineers (ASME)

Recruitment BBQ.

Gathering students in the quad area of the engineering campus to recruit new members.

15 15 1 5

3


Activity Date

Collaborating Organizations

Program

(Briefly describe program.)

Attendance

AS

CE

S

tud

ents

Oth

er

stu

den

ts

Fac

ult

y or

P

ract

itio

ner

Oth

er

11/14/09 Theta Tau

Engineers without Borders (EWB)

ASME

Florida Engineering Society (FES)

2nd Annual Engineer’s Tailgate.Showed support for the Homecoming Football game with multiple societies in order to gather in a social setting.

22 41 2 8

6/4/09 EWB American Airlines Fundraising.

Fundraised for the chapter by working at concession stands at the Miami Heat game.

6 6 0 0

9/5/09 University of Miami ASCE Student Chapter

Career Guidance Seminar.Invited a professional panel for a Q & A session to guide students nearing graduation.

23 7 2 6

11/19/09 Cuban American Association of Civil Engineers

Presentation and Networking opportunity

50 0 ? 30

4


4. FINANCE

Local Membership dues: $ 25 per Year

Society-level Membership dues: $ 0 per Calendar year

Please refer to Appendix F for a Summary Financial Statement

Summary for 2009:

Total Income (2009) $ 10875

Total Expenditures (2009) $ 10795

Financial position as of December 31, 2009:

Cash Balance: $ 800

Accounts Receivable: $

Accounts Payable: $

5


5. IMPORTANT CONTACTS

Contact Name Phone/E-mail Mailing Address Comments

Cesar Abi 305-348-3813

[email protected]

10555 West Flagler Street EC 3600

Miami Fl, 33174

FIU Faculty Undergraduate Advisor

Valerie Bottaioli [email protected]

Treasurer

Stefan Escanes [email protected]

Vice President of Student Affairs

Cesar Espinoza-Perez

[email protected]

14741 Tyler Street Miami, FL 33176

Secretary

Maria Fernandez-Porrata

305-477-7575

[email protected]

2191 NW 97th Ave. Miami, Florida 33172

ASCE Member, WTS President

Hector Gomez [email protected]

President

Michael Hernandez 786-265-9411 (office)305-216-4670 (mobile)

[email protected]

Guest Speaker (ACI) Baker Concrete

Nelson Perez-Jacome

[email protected]

2990 SW 138th Ave., Miami, FL 33175

Vice President of Professional Affairs

Lucas Rincon, E.I. 305- [email protected]

800 Brickell AveSuite 500

Miami, Florida 33131

ASCE Past President

Julieta Rivero-Manso, E.I.

[email protected]

6161 Blue Lagoon Drive, Suite 200

Miami FL 33126

Practitioner Advisor

Frank Suarez [email protected]

Guest Speaker (ACI ) Grace Chemical

Nakin Suksawang, phD

305-348-0110

[email protected]


Miami Fl, 33174

Faculty Advisor

Berrin Tansel, P.E. 305-348-2928

[email protected]


Miami Fl, 33174

Professor

Christopher A. Zavatsky, E.I.

[email protected]

1800 N. Douglas RdPembroke Pines, FL 33024

Younger Member Committee

6

















PART II. ASCE STUDENT ORGANIZATION GOALS AND OBJECTIVES(Please see instructions on p. 4)

Mission statement: The ASCE FIU Student Chapter’s mission is to enhance networking relationship and foster our student community through hands on experience in civil engineering.

Objectives: Our mission statement is a declaration of our chapter’s commitment to the ASCE organization and to the FIU College of Engineering, In order to accomplish our mission in 2009, we generated two main goals that assist our chapter in keeping a good focus and succeeding in serving our student community.

Goals and Assessment:

Goal #1:Create and participate in more events with other organizations and student chapters

Action Plan: In order to achieve this, we reached out to various student leaders of the FIU College of Engineering, University of Miami and local professionals chapters to set up events. In doing so, our members would be actively exposed to the web of networking opportunities available in Miami, FL.

Assessment of Goal #1:The reason for us to pursuit this goal is to expand our members networking opportunities and create a base for ASCE FIU to showcase its civil engineering student body. In doing so, we would build external relationships with potential sponsors and employers. We noticed that we had a greater turnout for those events we had in partnership with professional societies than those with student organizations.

Follow-up Plan for Goal #1:We are looking to incorporate events that consist of professional and other student organizations together.

Goal #2: Increase the number of freshmen and sophomore members to promote longevity in membership

Action Plan:Have events that are not too technical and incorporate other aspects of college life to make ASCE FIU a well rounded society.

Assessment of Goal #2: We hosted many social events like the 2nd annual engineers tailgate and created ASCE FIU ATHLETICS, which was an initiative to compete in intramural sports. Also, we had more hands on events like field trips to expose the discipline in a much more fun way.

Follow-up Plan for Goal #2:We noticed a definite increase in the number of freshmen and sophomore members. We found a way to get students involved with no prior knowledge or coursework in the civil engineering major.

7


PART III. STUDENT ORGANIZATION MEETINGS(Please see instructions on p. 4)

A. ASCE STUDENT ORGANIZATION MEETINGS

Activity Date

Activity Type


Program


Attendance

Stu

dent

s

Fac

ulty

Fac

ulty

Adv

isor

Pra

ctit

ione

r A

dvis

or(s

)

Oth

er

1/29/2009 PMGeneral Meeting to inform students about Southeastern Regional Conference (SRC) in March

~30 NA

2/11/2009 PM

Career Guidance SeminarSergio Alfonso (Marlin Engineering)David Gonzalez (Intellectual Property Law)Dan DavisManuel Moncholi (Miami-Dade Water and Sewer Department)Fernando Miralles (FIU Associate Professor)

27 1 1

2/19/2009 PMGeneral Meeting to inform students of upcoming activities

~30 NA

2/26/2009 SFMiami Dade ASCE Younger Members Forum (YMF) Social

9 NA

2/26/2009 OP E-board Meeting to plan events 5 ? ? ? NA

3/7/2009 SF UM and FIU BBQ ~30 NA

3/10/2009 PMGeneral Meeting about details of SRC and meet with all team captains

~35 NA

4/14/2009 PM General Meeting: Officer Elections 30 1 ? NA

5/2/2009 SF End of Year BBQ 17 NA

6/23/09 OP E-board Meeting to plan Summer and Fall Activities

5

7/9/2009 PMGeneral Meeting: Introduction of new Officers

~25 NA

8/1/2009 FTBroward County Branch Bowl-A-Thon

10 ? NA

9/3/2009 PM General Meeting 44 NA

9/18/2009 PM ACI at FIU 27 2

8


Activity Date

Activity Type


Program


Attendance

Stu

dent

s

Fac

ulty

Fac

ulty

Adv

isor

Pra

ctit

ione

r A

dvis

or(s

)

Oth

er

10/1/2009 PM General Meeting 28 NA

10/17/2009 SFTailgate Party: FIU vs. Troy University

12 NA

10/21/2009 FTMiami Intermodal Center (MIC) Fieldtrip

6 6

10/21/2009 FTCement Quarry Fieldtrip presented by ACI

10 NA

10/29/2009 SF YMF Social Chevys 5 13

11/5/2009 PMGeneral Meeting to announce that rules are posted for SESC 2010

22 NA

11/5/09 PMCareer Guidance Seminar.Invited a professional panel for a Q & A session to guide students nearing graduation.

30

NA

11/14/2009 SF2nd Annual Engineers Tailgate: FIU vs. North Texas

30 NA

11/17/2009

SF Recruitment BBQ.

Gathering students in the quad area of the engineering campus to recruit new members.

30

NA

11/19/09 PMCUBAN-AMERICAN ASSOCIATION OF CIVIL ENGINEERS (CAACE) Presentation and Networking opportunity

50

30

MeetingAbbreviation Statistical Information:PM Number of Professional Meetings (business & technical presentation): 12

PP Number of student talks or Paper Presentations at ASCE Student Org. meetings: 0

PC Number of meeting with Professional Conduct (Licensure/Ethics) programs: 0

FT Number of ASCE Student Org. sponsored Field Trips: 3

SF Number of ASCE Student Org. sponsored Social Functions: 7

OP Number of Officers’ or Planning Meetings 2

9


Statistical Information:Average attendance at 10 most populated ASCE Student Org. meetings: 33.9 (if fewer than 10 meetings were held, average all meetings)

(Average attendance) (Total student ASCE Student Org. members) = 0.29

B. ASCE SECTION/BRANCH AND OTHER PROFESSIONAL MEETINGS

Date LocationName of Host Group/Event

# of ASCE Students Present

# of ASCE Members Present

8/20/09-8/22/09

St. Petersburg ASCE Fl Section Annual meeting

2 2

11/20/09 Orlando 2010 Legislative Session

2 2

5/30/09 Boca Raton BOD meeting 2 2

Statistical Information:Did your ASCE Student Org. host at least one ASCE Section/Branch/Technical group meeting? No

Total number of students who attended ASCE Section/Branch/Technical group meetings 6

10


PART IV. STUDENT ORGANIZATION ACTIVITIES(Please see instructions on p. 6)

1. PARTICIPATION IN STUDENT CONFERENCE & WSCL

a. Did your ASCE Student Organization attend a Student Conference during the year? Yes Number of representatives attending: 53 Name of Conference: Southeastern Student Conference (SESC) Location: Vanderbilt University, Nashville TN Dates: 3/26/2009-3/28/2009

Did your ASCE Student Organization host or co-host this Student Conference? NoIf yes, please attach a “Special Project Report” as described on page 8 and page 12.

b. Did your ASCE Student Organization attend a Workshop for Student Chapter Yes Leaders (WSCL) during the year?

Number of representatives attending: Students: Nelson Perez-Jacome 1 Advisors (Faculty and/or Practitioner)

Location: Cherryhill NJ Date: February 18, 2009

2. ASCE STUDENT ORGANIZATION NEWSLETTER & HOMEPAGE

a. Does the ASCE Student Organization prepare its own newsletter? Yes Number of issues during Annual Report year: 6

Are copies regularly distributed to the following? Alumni NoPractitioner Advisor(s): NoSection/Branch President: Yes (Published in ASCE Miami Dade Branch’s Newsletter) Regional Governor: NoASCE Headquarters: No

b. Does the ASCE Student Organization maintain an up-to-date webpage? Yes (Address must be listed on page 1 of the Annual Report)

3. PRESENTATIONS OUTSIDE OF THE ASCE STUDENT ORGANIZATION

a. Did any student members of your organization make presentations Yes outside of your ASCE Student Organization?Number of presentations made: 1

DateStudent

Presenter(s) Presentation TitleEvent

Sponsor Location

11/21/09 Valerie Bottaioli, Rodolfo Tobon, Meredith Johnson, Lillian Marrero

SECME Bridge Design Seminar for Miami-Dade Public Schools

Miami- Dade Public Schools

FIU College of Engineering

(Panther Pit)

11


4. PARTICIPATION IN ASCE STUDENT MEAD PAPER COMPETITION

Did a member of your ASCE Student Organization submit a paper to the National Daniel W. Mead NoStudent Paper Contest during the year of this report?

Author: Paper Title:

5. PARTICIPATION IN ASCE SOCIETY-LEVEL CIVIL ENGINEERING EVENT

Was your ASCE Student Organization represented at any ASCE Society-level (i.e., National) Event? NoEvent Name: Location: Dates:

Number of Representatives: Student(s)

Advisors (Faculty and/or Practitioner)

Event Name: Location: Dates:

Number of Representatives: Student(s)

Advisors (Faculty and/or Practitioner)

6. PRACTITIONER & FACULTY ADVISOR TRAINING WORKSHOP

Did your Faculty Advisor attend the Practitioner & Faculty Advisor Training Workshop Yes (this year or in the past)?

Date: 9/10/2009

Did one of your Practitioner Advisors attend the Practitioner & Faculty Advisor Training Workshop No(this year or in the past)?

Date: N/A

12


Attachment A.1. -Local Student Organization membership list, name and year in school

&

Attachment A.2 - Society- level membership list (from ASCE National)

13


Last Name First NameASCE

IDE-mail

Expected Grad

Aceredo Christian 936338 [email protected] 39914Acevedo Marina 931091 [email protected] 40269Altimari Hugo 921497 [email protected] 40522Amador Carlos 921497 [email protected] 39995Amicarelli Mariano 487638 [email protected] 39934Ansadi Mohammad 510977 [email protected] 40148Araque Gabriela [email protected] Jun-09Awan Jawad 505741 [email protected] Dec-12Baheru Thomas [email protected] Dec-13Balthazar Evens 505742 [email protected] 40269Banon Anton Luis 510096 [email protected] 39934Barrientos Javier 931679 [email protected] 40269Barroso Maite [email protected] May-11Baum Michael 510097 [email protected] 40026Bebchik Alan [email protected] 40156Belliard Carlos 931689 [email protected] 39934Bermodez Leonardo [email protected] Dec-10Blanco Mabel [email protected] May-11Bordas Desiree 494381 [email protected] 39934Bottaioli Valerie 477833 [email protected] 39943Bravo Mayumi [email protected] May-11Carballo Paul [email protected] Dec-10Castillo Terence [email protected] Dec-10Castillo Juan 412639 [email protected] Dec-09

Corzo Ramses 921194 [email protected] May-12

Desir Samuel [email protected] Apr-10Diaz Joniel 510105 [email protected] Apr-10Domiati Wessam 510107 [email protected] Dec-10Dominguez Raul 936332 [email protected] Dec-09Echezabal Erik [email protected] Dec-10Escanes Stefan 936349 [email protected] May-10Espino Adolfo 511530 [email protected] Dec-10Espinoza-Perez Cesar 510311 [email protected] May-10Farooq Jalal [email protected] May-10

Ferrer Josiel 510314 [email protected] Apr-09

Freeman Kristifer 505780 [email protected] Dec-10Fuentes Cynthia [email protected] Dec-10Garces Eduardo [email protected] Apr-11Garcia Gabriela 510109 [email protected] Dec-10Garganta Natalie 500433 [email protected] Dec-08

Gomez Bether 506038 [email protected] Dec-08

14



IDE-mail

Expected Grad

Gomez Hector 505744 [email protected] Dec-11Gomez Wendy [email protected] Apr-09Gropper Jeffrey 494380 [email protected] Dec-09Harb Said 505747 [email protected] Dec-11Hernandez Edelberto 489317 [email protected] Jun-09Hernandez Humberto 486758 May-09Hupp Joseph 494393 [email protected] May-10Jackson Tanya 489241 [email protected] May-10Jenetopulos Theo [email protected] May-10Jimenez Pablo 938888 [email protected] Jimenez Roberto [email protected] Johnson Meredith 505757 [email protected] Apr-09

Joseph Marvin 505761 [email protected] Dec-10

Jovanov Daniel 499745 [email protected] Junco Dayan 511532 [email protected] Leon Adrian 510320 [email protected] Apr-10

Lizarazo Daniel [email protected] Apr-09

Lombardo Uriel 505767 [email protected] Dec-09Londono Johanna [email protected] Dec-10Machado Alberto [email protected] Apr-10

Mafiol Giovanni 505770 [email protected] Dec-11Margolles Ervin 510324 [email protected] Dec-09Markovits Michele 494385 [email protected] May-09Marquez Loren [email protected] Dec-10Marrero Lilian 494575 [email protected] May-10Marrero Michael [email protected] May-10Martinez Alexis 510101 [email protected] Apr-10Matamoros Jorge 505781 [email protected] Dec-09McGill Joel 505771 [email protected] Dec-10

Melchor Carlos [email protected] Apr-11Melnikova Lilya [email protected] Apr-11Mena Freddy 505772 [email protected] Dec-11Mendez Hendric [email protected] Dec-10Milz Alexander 937859 [email protected] Dec-10Mintz Brandon 487639 [email protected] Apr-08Mosquera Takara 494352 [email protected] Dec-08Munoz Amed 936364 [email protected] Jul-10Navaro Kristian [email protected] Apr-10Oceguera Miriel 494384 [email protected] May-09Oporto Jr. Abel A. 510327 [email protected] Apr-10Osborne Aaron 467921 [email protected] Apr-10

15



IDE-mail

Expected Grad

Parraga Erick 501995 [email protected] Aug-09Perez-Jacome Nelson 487170 [email protected] May-10

Quinonez Alvaro 510113 [email protected] Apr-10

Ramirez Jonathan [email protected] Apr-10Ramos Damien 511539 [email protected] Jan-10

Rey Daniel 505783 [email protected] Jul-09Rodillia Ariel [email protected] Jun-10Rodriquez Evelyn 505785 [email protected] Dec-10Rojas Christian 505786 [email protected] Dec-09Romero Yohana [email protected] Jun-11Roux Rudolf 502009 [email protected] Jul-05Ruge Jean Carlo 1743819 [email protected] May-08

SaleemMuhammad Azhar 2255348 [email protected] May-08

Sanchez Christian [email protected] Apr-11Santos Edgardo 505788 [email protected] Dec-09Santos Baez Omar [email protected] May-11Sarrafi Ali 511541 [email protected] May-10Sizirici Yildiz Banu 499417 [email protected] Dec-09Somana Maria [email protected] Apr-11Sotoodeh Mostafa A. 510328 [email protected] Dec-10Stone Michael 480703 [email protected] Suarez Dronix 470544 [email protected] Suarez Randy 510329 [email protected] Apr-10Teresa Francisco [email protected] May-10Tobon Rodolfo [email protected] Dec-10Torres Victor 510102 [email protected] Apr-10Vasquez Alexander [email protected] Apr-10Velarde Jesus [email protected] Dec-09Velasco Vladimir [email protected] May-10Warfel David [email protected] May-11Workamaw Warsido 510103 [email protected] Aug-13Zahlene Jordan 505773 [email protected] Dec-12Zaldivar George [email protected] Dec-10Zhang Keng [email protected] Aug-09Zunga Alberto [email protected] Dec-11

16


Attachment B - Sample meeting announcements, programs agendas, etc.

17


18


ASCE FIU Student Chapter

To: Student Members

From: Brenda Solis, ASCE SecretaryDate: 1/29/2009

Re: Spring 2009 General Meeting Minutes

The following are meeting minutes taken at the first Spring ASCE general meeting held on January 29, 2009 at Florida International University Engineering Center in room 1114. Welcome: The meeting began at 3:30pm with Vice-President Yulet Fernandez welcoming the attendees.Sign in: Sign in sheet was passed around for students to sign in.Southeastern Regional Conference

President Tanya Jackson introduces new members to ASCE and informs about the various competitions that take place during the conference.

President Tanya Jackson talks about dates, transportation, and accommodation to Vanderbilt University. We will be traveling with UM.

Conference deposits of $40 due today were collected by Vice-President Yulet Fernandez.

Team captains for Steel Bridge, Concrete Canoe, Concrete Cylinder, and the Environmental competitions give brief updates.

Engineers Week 2009, February 15-21.

Engineers Make it work Banquet, February 18th, Double Tree Hotel on PGA Blvd

Dronix spoke about the Engineering Expo on Friday, February 20th from 7:30am – 2pm. We may participate in other competitions like the egg drop and tug of war. A minimum of 50 volunteers are needed to assist as tour guides and help coordinate the event.

AAA Fundraising Events

Charlie, the Activities Coordinator, spoke about fundraising on February 8th and 28th.

President Tanya Jackson adjourned the meeting

ASCE FIU Student

19


Chapter

To: Student Members

From: Brenda Solis, ASCE SecretaryDate: 2/19/2009

Re: Fall 2008 General Meeting Minutes

The following are meeting minutes taken at the ASCE general meeting held on February 19, 2009 at Florida International University Engineering Center in room 1113. Welcome: The meeting began on February 19, 2009 at 3:30p.m. President Tanya Jackson Welcoming all attendeesSign in: Sign in sheet was passed around for students to sign in.Collection of $80 2 nd Conference Payments – Vice President Yulet and Treasurer Natalie collected 2nd payment for conference. If any student was unable to pay on this day, please email us at [email protected] to make arrangements to collect your payment from you. Topics of discussion in General Meeting Agenda:

Southeast Student ConferenceRoommate signup sheet was passed around for members to sign up and decide who they want to room with. It was asked of members that rooms boys only and girls only please. President Tanya informed members of the traveling plans and date, as well as the schedule for the events during the conference. Below is a brief description of the conference schedule:Travel day: Wednesday, March 25th 2009; Departing FIU at 9p.m.

Team Captain Presentation and updateso Concrete Canoe Team - Team Captain Eddie informed students that they concrete

canoe team needs help on Sunday. They plan to be shredding and casting on this day.

o Surveying team- Team Captain mentioned that team members will be assisted by Professor Michael Whitling in preparing for competition.

o Transportation Team- Team Captain mentions that team members will be reviewing a manual that is used by DOT in order to prepare for the competition.

o Steel Bridge Team- Team Captain informed members that the team has designed a 240lb bridge that should take about a week 1 ½ to be built.

o Professional Paper - Team Captain informed that paper is in the progress of being written and that it is being written on a natural disaster.

o Tshirt Competition Team - Team Captain passed around a draft of the t-shirt design and asked for suggestions to design.

AAA and BAC Fundraising events

20



President Tanya informed student members that by participating any of the following days, you are entitled to a reduction of your conference fees. Vice President Yulet passed around a signup sheet for students that were interested in volunteering at any of these event dates. Below are the dates and times available. Dates and time: March 1, 2009, Sunday @3pmMarch 2, 2009, Mon @7:30pmMarch 4, 2009, Wed @7:30 p.m.March 7, 2009, Sat @8:00p.m.March 9, 2009, Mon @7:30 pmMarch 11, 2009, Wed @7:30pmMarch 14, 2009, Sat@ 1pmMarch 20, 2009, Fri @ 12pm

Upcoming Eventso YMF SocialThursday, February 26, 2009 @ 6:30 p.m.Chevy’s at Doral8191 NW 12th StreetDoral, FL 33126

o Math Counts CompetitionsSaturday, February 28th, 2009 8am-1p.m. Miami Dade Community College, Kendall Campus in the Gym

o ASCE UM AND FIU BBQ Day!Saturday, March 7, 2009 @ 10a.m. Tamiami Park, Miami FL

Meeting Adjourn. Next General meeting will be on Tuesday, March 10, 2009 at 3:30 p.m. The last $60 payment for conference will be collected on this day!

21



To: Student Members

From: Cesar, ASCE CSO representativeDate: March 10, 2009


The following are meeting minutes taken at the ASCE general meeting held on March 10, 2009 at Florida International University Engineering Center in room 1113. Welcome: The meeting began on March 10, 2009 at 3:30p.m. President Tanya Jackson Welcoming all attendeesSign in: Sign in sheet was passed around for students to sign in.Travel release forms: Forms were collected from all attendees to be turned in to A&S office.Collection of final $60 Conference Payments – Vice President Yulet and Treasurer Natalie collected the final payment for conference. If any student was unable to pay on this day, please email us at [email protected] to make arrangements to collect your payment from you. Topics of discussion in General Meeting Agenda:

Southeast Student ConferenceRoommate sheet was projected on PowerPoint for all members to see and make any changes.President Tanya informed members of the traveling plans and date, as well as the schedule for the events during the conference. Below is a brief description of the conference schedule:Travel day: Wednesday, March 25th 2009; Departing FIU at 9p.m.

Team Captain Presentation and updateso Geotechnical Team - Team Captain Valerie informed students that they have been

practicing and reviewing the rules.o Concrete Canoe Team - Team Captain Eddie informed students that they concrete

canoe team needs help on Sunday to help flip the canoe.o Concrete Frisbee Team - Giancarlo informed students on their progress. Frisbee is

not heavy enough. They will make four more concrete Frisbees.o Environmental Team - Team Captain Evens informed students that they have an

arsenic testing kit and are going to use activated alumina.o Balsa Wood Team -Amed informed students that they plan to do bulk of work

during the Spring break.o Surveying team- Team Captain mentioned that team members will be assisted by

Professor Michael Whitling in preparing for competition.o Transportation Team- Team Captain mentions that team members will be

reviewing a manual that is used by DOT in order to prepare for the competition.

22



o Steel Bridge Team- Team Captain informed members that the team has designed a 240lb bridge that should take about a week 1 ½ to be built.

o Professional Paper - Team Captain informed that paper is in the progress of being written and that it is being written on a natural disaster.

o Tshirt Competition Team - Team Captain passed around a draft of the t-shirt design and asked for suggestions to design.

o

Meeting Adjourn. Next General meeting date has not been determined.

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To: Student Members

From: Cesar, ASCE CSO representativeDate: April 17, 2009


The following are meeting minutes taken at the ASCE general meeting and elections held on April 14, 2009 at Florida International University Engineering Center Panther PitSign in: Sign in sheet was passed around for students to sign in.Agenda and Election Ballots forms: Forms were distributed to all members present. Topics of discussion in General Meeting Agenda:1) Tanya Jackson, Chapter President (2008-2009), started the meeting and welcomed all members. She

spoke on past events such as:

a) 2009 Southeastern Student Conference (SESC).

1st place on Mystery

3rd place on Geotechnical

Participation in other events like environmental, surveying, concrete canoe, concrete and steel bridge.

2) Yulet Fernandez, Vice President I (2008-2009), announced the ASCE end of the semester BBQ held at Crandon Park in Key Biscayne on Saturday May 2nd from 12:30pm-4:30pm. The BBQ will have games, competitions, etc.

3) Brenda Solis, Secretary announced the names of the new ASCE E-board for the 2009-2010 academic year.

Newly Elected Executive board President Hector GomezV.P. of Professional Affairs Nelson Perez-JacomeV.P. of Student Affairs Stefan EscanesSecretary Cesar Espinoza-PerezTreasurer Marina Acevedo

Meeting Adjourn. Next General meeting date has not been determined.Minutes taken by: Confirmed by:

____________________________________ __________________________________Cesar Espinoza-Perez, Secretary Elect May 4th, 2009 Tanya Jackson, President May 8th, 2009

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To: Student Members

From: Cesar Espinoza-Perez, ASCE SecretaryDate: July 15, 2009

Re: Summer 2009 General Meeting Minutes

The following are meeting minutes taken at the ASCE general meeting and elections held on July 9, 2009 at Florida International University Engineering Center room EC1112.Sign in: No sign in sheet was passed around for students to sign in.Agenda: Forms were distributed to all members present. Topics of discussion in General Meeting Agenda:1) Hector Gomez, Chapter President, started the meeting and welcomed all members. (The following

eboard members also introduced themselves: Nelson Perez-Jacome, Stefan Escanes, Cesar Espinoza-Perez.)

a. He spoke on open officer positions: fundraising coordinator, Council for Student Organizations (CSO) representative, Webmaster, events coordinator.

b. He spoke on 2009 Southeastern Student Conference (SESC) in Vanderbilt TN.

1st place on Mystery

3rd place on Geotechnical

Participation in other events like environmental, surveying, concrete canoe, concrete and steel bridge.

2) Stefan Escanes, V.P. of Student Affairs, announced that the ACI code can be purchased in Dr. Suksawang’s office EC3602 for $85. He spoke about fundraising by selling FIU hardhats and working concessions during American Airline Arena events.

3) Nelson Perez-Jacome , V.P. of Professional Affairs, announced that FIU ASCE will sponsor eight members to attend the ASCE Fl Section Annual meeting that will be held in St. Petersburg, FL from August 20 to August 22

4) Cesar Espinoza-Perez, Secretary, reminded members about the renewal fee of $10 for all returning members.

5) Hugo Altimari, Concrete Canoe Team Caption, recruited members for Concrete Canoe team.

6) Steel Bridge Captain, recruited members for Steel bridge team.

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To: Student Members

From: Cesar Espinoza-Perez, SecretaryDate: September 3rd, 2009

Re: Fall General Meeting Minutes

The following are meeting minutes taken at the ASCE general meeting and elections held on September 3rd, 2009 at Florida International University Engineering Center room EC1114.Sign in: A sign in sheet was passed around for students to sign in.Agenda: Forms were distributed to all members present. Topics of discussion in General Meeting Agenda:1) Hector Gomez, Chapter President, started the meeting and welcomed all members. (The following

eboard members also introduced themselves: Nelson Perez-Jacome (V.P. of Professional Affairs), Stefan Escanes (V.P. of Student Affairs), Cesar Espinoza-Perez (Secretary), and Valerie Bottaioli (Treasurer).

2) Valerie Bottaioli, Treasurer, announced office hours in EC3790 for fall 2009. Appointments may be scheduled with Cesar Espinoza-Perez (786-478-8075) or Valerie (786-208-9324).

3) Cesar Espinoza-Perez, Secretary, informed members about the Council for Student Organizations (CSO). He announced the open officer position of CSO representative.

4) Hector Gomez, Chapter President, presented information on the Southeastern Student Conference and introduced Hugo Altimari (Concrete Canoe Team Captain) and Juan Castillo (Steel Bridge Team Captain).

a. He also spoke about fundraising at AAA events and Signup sheets were passed around.

b. He mentioned that ACI manual are available for purchase in Dr. Suksawangs office in EC3602 (Office # (305) 348-0110)

c. The renewal fee of $10 and new member fee of $25 was mentioned.

5) Nelson Perez-Jacome , V.P. of Professional Affairs, announced that Baker Concrete Construction will hold a seminar on Friday September 18 from 11:30am to 1:00pm. Room TBA

6) Stefan Escanes, V.P. of Student Affairs, informed members that the Back to School Bash will be held at the Doral Ale House on Friday September 11, 2009. He asked if any member were interested in intramural soccer.

7) Jeffrey Gropper, President of Engineering Student Council, introduced himself and informed members about the Engineering Student Council ([email protected]).

Secretary’s Notes: A larger room is needed for the next meeting as well as more food.

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To: Student Members

From: Cesar Espinoza-Perez, SecretaryDate: October 1st, 2009


The following are meeting minutes taken at the ASCE general meeting and elections held on October 1st, 2009 at Florida International University Engineering Center room EC1112.Sign in: A sign in sheet was passed around for students to sign in.Agenda: Forms were distributed to all members present. Topics of discussion in General Meeting Agenda:1) Hector Gomez, Chapter President, started the meeting and welcomed all members. (The following

eboard members also introduced themselves: Nelson Perez-Jacome (V.P. of Professional Affairs), Cesar Espinoza-Perez (Secretary), and Valerie Bottaioli (Treasurer).

2) Valerie Bottaioli, Treasurer, announced that all volunteers need to fill out the AAA paperwork that was emailed in order to be allowed to work at the concession stands.

3) Hector Gomez, Chapter President, presented information on the Southeastern Student Conference and introduced Hugo Altimari (Concrete Canoe Team Captain) and Juan Castillo (Steel Bridge Team Captain).

a. He also spoke about fundraising at AAA events and Signup sheets were passed around.

b. He mentioned that ACI manual are available for purchase in Dr. Suksawangs office in EC3602 (Office # (305) 348-0110)

c. The renewal fee of $10 and new member fee of $25 was mentioned.

4) Nelson Perez-Jacome , V.P. of Professional Affairs, announced that two field trips are being planned for the month of October

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To: Student Members

From: Cesar Espinoza-Perez, SecretaryDate: November 5th, 2009


The following are meeting minutes taken at the ASCE general meeting held on November 5th, 2009 at Florida International University Engineering Center room EC1112.Sign in: A sign in sheet was passed around for students to sign in.Agenda: Forms were distributed to all members present. Topics of discussion in General Meeting Agenda:1) Hector Gomez, Chapter President, started the meeting and welcomed all members. (The following

eboard members also introduced themselves: Nelson Perez-Jacome (V.P. of Professional Affairs), Cesar Espinoza-Perez (Secretary), and Valerie Bottaioli (Treasurer).

2) Valerie Bottaioli, Treasurer, announced that there will be some AAA fundraising events going on this month. The next one coming up will be on November 12th. Remember not only are you raising money for your chapter but you will also be earning points to subsidize some of the cost for the trip to Auburn this spring.

3) Hector Gomez, Chapter President, announced that the Engineers Tailgate will be taking place next Saturday November 14th and the tailgate will begin around noon. It should be lots of fun and it will include many associations. Make sure you come out have some fun, enjoy the food, and enjoy the

4) Nelson Perez-Jacome , V.P. of Professional Affairs, announced that ASME Bridge building contest will be taking place on November 21st. This is a Miami-Dade Schools program which includes about 150 middle school students learning a little something about bridges. A presentation will be giving by Rodolpho and Valerie and we still need some members to help man the event.

5) Hector Gomez, Chapter President, announced that On November 19th there will be a CAACE event. The CUBAN-AMERICAN ASSOCIATION OF CIVIL ENGINEERS cordially invited students to attend a special presentation about our organization, history, vision and mission.

At the FIU – EC 2300 Conference Room on November 19th.

7:30 PM Networking Reception- Appetizers and Sodas

8:30 Presentation

The event is complementary to all attendees. You do not need to be Cuban or even Hispanic to attend the event and you must RSVP to Nelson or email us back. There will be food served which is why RSVP is required so they can have food for everyone.

He also stated that the all the rules for conference in Auburn have been posted, here is the link where members can find out what's happening at conference this spring. http://eng.auburn.edu/organizations/ASCE/asce-conf-2010/

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Attachment C - Sample newsletter and/or printout of web site

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Attachment D - Summary and highlights of meetings and activities

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Activity: Adopt-A-Road Cleanup

Date: 1/24/2009 Location: sw104th street (Killian Pkwy)by Miami Dade Community College –South Campus

Attendance:Students: 5 Faculty: Faculty Advisor: Practitioner Advisor(s): Other:

Report Prepared By: Cesar Espinoza-Perez, FIU ASCE Secretary

Activity Summary:FIU ASCE members helped clean up the road adopted by the Younger Member Forum (YMF). The YMF Committee has adopted-a-road located at SW 104th Street between SW 107th Avenue and SW 117th Avenue.

Activity Assessment:This event was successful.

Suggestions for the Future:Increase number of participants.


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Activity: Career Guidance Seminar

Date: 2/11/2009 Location: Panther Pit

Attendance:Students: 27 Faculty: 1 Faculty Advisor: Practitioner Advisor(s): Other:


Activity Summary:The following speakers provided students with their insight on higher education and professional careers:Sergio Alfonso, P.E., Daniel Davis, P.E., David Gonzalez, Esq., Fernando Miralles-Wilhelm, PhD, P.E.,Manuel Moncholi, MS, EIT




41


Activity: 3 rd Annual Concrete Exposure Day

Date: 2/21/2009 Location: FIU Engineering Center



Activity Summary:Florida International University hosted the “Third Annual Concrete Exposure Day” with workshops and field demonstrations. The workshops included high strength concrete, using concrete to obtain LEED credits, using fly ash in concrete mix design, and lightweight insulating concrete. ASCE members participated as staff members of the event. Students had an opportunity to network and enjoyed a free lunch. We had six volunteers but many students attended the workshops and demonstrations.


Suggestions for the Future:Increase number of volunteers.


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Activity: Miami Dade ASCE Younger Members Forum (YMF) Social

Date: 2/26/2009 Location: Chevy’s in Doral



Activity Summary:The YMF Committee hosted a social at Chevy’s in Doral. Approximately 30 people attended this grand event hosted by Chen and Associates and Miami-Dade ASCE Branch. This is an event where our student members have the opportunity to network with fellow classmates, students from other colleges and young engineers.




44


Activity: UM and FIU Pre-Conference BBQ

Date: 3/7/2009 Location: Tamiami Park

Attendance:Students: ~30 Faculty: Faculty Advisor: Practitioner Advisor(s): Other:


Activity Summary:FIU and UM ASCE students gathered at Tamiami Park to network with one another as well as practice racing own canoes.


Suggestions for the Future:Take pictures of the event.


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Activity: Concrete Canoe flipping in collaboration with Accounting Association

Date: 3/15/2009 Location: Structures Lab



Activity Summary:FIU ASCE members and volunteers from the Accounting Association gathered to help the Concrete Canoe team separate the concrete canoe from the mold.


Suggestions for the Future:Continue collaboration with other student organizations from the main campus.


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Activity: Southeastern Student Conference in Nashville TN

Date: 3/26/2009-3/28/2009 Location: Vanderbilt University

Attendance:Students: 53 Faculty: Faculty Advisor: 1 Practitioner Advisor(s): Other:


Activity Summary:FIU and UM ASCE collaborated to share a bus to transport members to Vanderbilt University for the Southeastern Student Conference. FIU ASCE members participated in all existing competitions. Our chapter won 1 s t place in the Mystery Competition and 3rd Place in the Mystery Competition. FIU placed 13 th overall out of 26 universities. We broke the FIU record of SESC attendees this year by having 53 students compete in the 14 competitions, namely: Plan Reading, Transportation, Mystery, Professional Paper, Steel Bridge, Visual Display, Environmental, Concrete Cylinder, Balsa Wood Bridge, Geotechnical, T-Shirt, Surveying, Concrete Canoe, and Concrete Disc. Activity Assessment:This event was successful.

Suggestions for the Future:Continue to work closely with the UM ASCE Chapter. Have participants bring blankets on bus just in case the heater does not work again.Include Photographs, Tables, Images, etc.

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Activity: 1st Annual West Point Bridge Design Contest

Date: 4/4/2009 Location: Arnold Hall/Coliseum in the Youth Fair

Attendance:Students: 18 Faculty: Faculty Advisor: Practitioner Advisor(s): 1 Other: 1


Activity Summary:FIU ASCE members volunteered as judges for the West Point Bridge Competition. The purpose of the contest is to provide middle school and high school students with a realistic, engaging introduction to engineering. FIU ASCE’s concrete canoe and steel bridge were also showcased by the respective teams.

Activity Assessment:



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Activity: Officer Election Day

Date: 4/14/2009 Location: Panther Pit

Attendance:Students: 30 Faculty: 1 Faculty Advisor: 1 Practitioner Advisor(s): 1 Other: 2


Activity Summary:On this day, a special meeting was held to hold elections for the 2009-2010 officer term. Candidates gave a brief speech and presentation on why they should be elected to the position they were running for. Students had the opportunity to ask questions and have them answered by the candidates. Ballots were passed around, filed out by the members and then counted. The results were then announced. Elections for Concrete Canoe and Steel Bridge captions were also held on this day.Also, on the same night, our faculty advisor, Dr. Nakin Suksawang and professional advisor, Julieta Rivero-Manso, E.I were recognized for their commitment to the FIU chapter and were awarded plaques. It is a delight to know that they will be with us for the upcoming term.Tanya Jackson, a junior year student and acting president, was awarded a scholarship by the ASCE Miami-Dade branch. The scholarship was presented by both Mr. Sergio Alfonso and Mr. Lucas Rincon. Ms. Jackson’s hard work and effort was definitely highlighted.



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Activity: End of Year BBQ

Date: 5/2/ 2009 Location: Crandon Park, 4000 Crandon Blvd, Key Biscayne, Fl



Activity Summary:As a FIU ASCE chapter tradition, we organized the End of Year BBQ at Crandon Park. Students organized various games and activities. Hamburgers, hotdogs and other delicious foods were served.




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Activity: American Airlines Fundraising

Date: 6/4/2009 Location: American Airlines Arena



Activity Summary:FIU ASCE chapter members fundraised for the chapter by working at concession stands at the Miami Heat game.


Suggestions for the Future:Increase number of participants


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Activity: Broward County Branch Bowl-A-Thon

Date: 8/1/2009 Location: Brunswick Margate Lanes in Margate, FL

Attendance:Students: 10 Faculty: Faculty Advisor: Practitioner Advisor(s): Other: 30


Activity Summary:Our ASCE Student chapter volunteered to assist the Broward County professional Chapter in this event. Student members assisted in multiple tasks such as registration bags and raffle ticket distribution. Students were assigned to monitor the competition process. This was a great experience for the students because many interacted with professional engineers and were offered internship opportunities.


Suggestions for the Future:Take pictures. Increase number of participants.


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Activity: FIU Club Fair Day 2009

Date: 9/2/2009 Location: FIU University Park Campus (Graham Center hall)



Activity Summary:Club Fair Day is a great opportunity for our ACSE Student Chapter to recruit new members to take part in our student chapter. It was a success since we were able to inform students about the benefits of joining ASCE. We distributed pamphlets and displayed our event pictures in an effort to recruit members. Many students found great interest in our student chapter and became members on this day.




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Activity: American Concrete Institute (ACI) Guest Speakers

Date: 9/18/2009 Location: Engineering Center 1112



Activity Summary:One this day, Michael Hernandez from Baker Concrete and Frank Suarez from Grace Chemical gave a presentation on ACI. Students were informed about free student member access to the ACI Manual of Concrete Practice. Students were also encouraged to attend luncheons hosted by ACI south Florida Chapter.


Suggestions for the Future:Continue to host guest speakers from ACI.


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Activity: Tailgate Party: FIU vs. Troy University

Date: 10/17/2009 Location: University Park Campus



Activity Summary:On this day our members were able to show their support for FIU’s football team. Our members were also given an opportunity to interact with non engineering students from the main campus.

Activity Assessment:This event was needed more planning.

Suggestions for the Future:Obtain funding from the Council for Student Organization (CSO) ahead of time.


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Activity: Miami Intermodal Center Fieldtrip

Date: 10/21/2009 (3:00pm to 5:00pm) Location: 3845 NW 25th Street, Miami, FL 33142



Activity Summary:The Miami Intermodal Center is a massive project next to the Miami International Airport. This project provides a transportation hub for the greater Miami area. In October of 2009 FIU students visited this project to see its construction and design. The students witnessed the construction for the future interconnectivity of Miami’s transportation system. This project will connect all modes of transportation in Miami.


Suggestions for the Future:Increase number of participants.


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Activity: Cement Quarry Fieldtrip presented by ACI

Date: 10/21/2009 (11:30am to 1:30pm) Location: Cemex Quarry- Okeechobee Rd & 1 block west of FL. Turnpike Extension



Activity Summary:Ten members of FIU ASCE attended the Cemex field trip in October 2009. This field trip was a 3 hour event in which the participants visited the Cemex plant in Okeechobee. The participants gathered in the conference room for lunch and a presentation on the plant’s operations and the excavation issues pertaining to South Florida. After the presentation, a tour of the plant was given. This tour took us around the entire site in Cemex vans to see the actual process. The participants witnessed the mining, transporting, and sorting of different sized aggregates. The field trip provided an opportunity for the students to see how concrete aggregates are made and the massive stock piles needed to sustain construction in an urbanized area.


Suggestions for the Future:Increase number of participants


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Activity: Miami Dade ASCE Younger Members Forum (YMF) Social

Date: 10/29/2009 Location: Chevy’s in Doral



Activity Summary:The YMF Committee hosted a social at Chevy’s in Doral. Approximately 30 people attended this grand event hosted by Chen and Associates and Miami-Dade ASCE Branch. This is an event where our student members have the opportunity to network with fellow classmates, students from other colleges and young engineers.


Suggestions for the Future:Take pictures

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Activity: Career Guidance Seminar

Date: 11/5/2009 Location: The University of Miami, McArthur Engineering Building (MEB), Room 202

Attendance:Students: 30 Faculty: 1 Faculty Advisor: Practitioner Advisor(s): 1 Other: 6


Activity Summary:Student Members from the Florida International University (FIU) and the University of Miami (UM) came together for a round-table discussion with a panel of local civil engineers. Students received words of wisdom and had the opportunity to pose questions to the four panelists. This year's panel included Brian Metrovich, Ph.D. (University of Miami), Christina M. Gonzalez, P.E. (Langan Engineering & Environmental Services), Andres Baquerizo, P.E. (HJ Foundation, Inc.) and Fernando Vazquez, P.E. (City of Miami Beach).


Suggestions for the Future:Take pictures


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Activity: 2 nd Annual Engineers Tailgate: FIU vs. North Texas

Date: 11/14/2009 Location: University Park Campus



Activity Summary:On this day, our ASCE Student Chapter along with different engineering organizations organized an engineering homecoming game tailgate. Students were able to show their support to FIU’s football team. This event was a success because we were able to work closely with and network with other engineering student organizations.




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Activity: Recruitment BBQ

Date: 11/17/2009 Location: Engineering Center



Activity Summary:This event was an opportunity for FIU ASCE and ASME to work together to recruit new members as well as socialize and network.




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Activity: CUBAN-AMERICAN ASSOCIATION OF CIVIL ENGINEERS (CAACE) presentation

Date: 11/19/2009 Location: FIU – EC 2300 Conference Room



Activity Summary:The Cuban American Society of Civil Engineers (CAACE) is a prestigious engineering society found in the South Florida region. This society helps aspiring Hispanic Civil Engineers to achieve their career goals. The CAACE hosted an event in FIU to recruit younger members into its society. This event was a critical part of the semester; it provided networking opportunities for ASCE members of UM and FIU. The CAACE board also explained the status of the job market in South Florida. Food and beverages were served in the event and several students joined the CAACE. Many of the professionals of the board of the CAACE are partners, associates, and co-founders of engineering firms in Miami. This event allowed students to make contact with entrepreneurs and higher-level management; providing a chance to ask questions concerning long-term career goals. One of the 50 FIU student members received a scholarship that night sponsored by the CAACE




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Activity: ASCE Intramural Soccer

Date: Various Mondays of the fall semester Location: FIU Main Campus (Recreation Center)



Activity Summary:FIU ASCE members participated in FIU Intramural sports as a way to broaden social aspects of the student organization. We entered an all men’s team and competed.

Activity Assessment:The team competed successfully.



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Attachment E – Special Projects Report

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Project Title: SECME Bridge Design Seminar for Miami-Dade Public Schools (11/21/2009)

Project Participation (Number of people who worked on the project):Students: 7 Faculty (incl. Faculty Advisor): Practitioners (incl. Practitioner Advisor):

Total Person-Hours Spent on the Project: 5

Percent of ASCE Student Organization Membership That Worked on the Project:

Was course or curriculum credit earned for this project? No

Project Abstract: (Provide a brief description of the project)On Saturday November 21st the Engineering Center at FIU hosted the Bridge Design Seminar for Miami-Dade Public School (MDPS). Stephanie Strange, the Assistant Director of Recruitment and Retention at FIU, coordinated with Ava D. Rosales, the Instructional Supervisor for Secondary Education for MDPS, in order to organize the event and recruit volunteers.

Among the volunteers were members from the FIU student chapter of ASCE. Many students, teachers, and parents were present to hear Valerie Bottaioli’s and Rodolfo Tobon’s presentation on bridge design as well as Meredith V. Johnson’s and Lillian Marrero’s presentation on Water Conservation.

Teachers and students demonstrated their enthusiasm and participation by asking many practical questions on the rules of the competition, methods of assembly, and truss design for the bridges. Overall, it was a great experience to share with the next potential generation of engineers.

Goals and assessment: (Describe Student Organization goals and objectives that were addressed during the course of this project. Assess the degree to which goals were attained)

Expose student members to out of the classroom education

Engineering component: (Provide a brief description of engineering skills used to complete this project)

Fundamental Statics principles were explained in a fun and easy to learn manner. Bridge design and trusses were introduced to Miami-Dade Public School students.

Project impact: (Briefly describe of the potential short- and long-term impacts of this project beyond the ASCE Student Organization)

The Bridge Design Seminar will help Miami-Dade public school students have a better understanding of what is needed for the bridge competition they will participate in the end of the academic year. Students can contact FIU ASCE for additional guidance.

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The long-term impact FIU ASCE intends to have on the Miami-Dade Public School students includes developing a clear understanding of what civil engineers do. We hope to help develop an interest in science and problem solving. With an interest in problem solving we can foresee future civil engineering students, ASCE members, and civil engineering professionals.

Table of Contents:

Use additional pages, as necessary, to describe the project and provide photo documentation. There is no limit to the number of pages allowed for each Special Projects Report. However, the total number of pages in the Annual Report may not exceed 100.

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Thank you email:

Dear Stephanie and FIU Engineering Society Members, Happy New Year! First, may I say that this email is long overdue and that our gratitude is eternal. Please accept this informal thank you for a wonderful opportunity afforded our students, parents and teachers on Saturday, November 24, 2009. There were 114 participants on site (middle and senior high students, parents and teachers) at the Florida International University, College of Engineeringcampus who participated in the SECME Bridge Design Seminar that was dynamically presented by the engineering student members of American Society of Civil Engineers (ASCE) and EWB. The long-standing partnership with the College of Engineering, more than 15 years of sponsorship of SECME Seminars and competition, is evident in the seemingly effortless accomplishment of engineering student-designed presentations, participant interpretation of rules and producing a preliminary sketch and structural design within a couple hours. Of equal delight, the development of the Facebook page to document the day’s excitement. You will receive an official thank you on letterhead, but I did not want more time to go by without acknowledging your tremendous efforts for a very successful day. Below are several reflections from the participants that sum up the experience better than I could:Student (Senior High): I used to think that the bridge was one of the easiest parts to the competition and that it did not require a lot of work. But now I know that it comes down to be a really important part of the competitionStudent I used to think that bridges were very simple and easy to make. I thought that it was just a few measurements here and there. But now I know that it takes a lot of work. Editing and revising. There are a lot of measurements required.Student: I used to think that bridges were very simple to build and understand. But now I know that bridges are very complex mechanism but they are also very fun!!! :)Student: I used to think the truss bridge was the strongest bridge. But now I know the arch bridges are stronger. Teacher: I used to think these projects were complicated and expensive. I also thought they were geared toward students that were exceptionally smart. But now I know that will assist our students in understanding the different aspects of engineering and realize it is an obtainable/realistic goal. Teacher: I used to think bridge design had to include technical calculations & introduce them in trusses. But now I know students can pick up skills by constructing basic designs.Teacher: I used to think that building bridges were for more complicated to plan and design. But now I know it takes Pythagorean theorem, force and motion, and good creativity. JTeacher: I used to think it would be easy because I looked info on the net, but after seeing new rules, I need to re-examine. But now I know I can get support from fellow teachers and FIU.Parent : I used to think architects are math experts. But now I know they are also artists - Parent: I used to think too many thing I can do for my son. But, now I know my son has more opportunity at the engineering future study.Parent I used to think bridges were just high rise streets easily made by architecture. But, now I know it takes a lot of measuring, a lot of math, and most of all patience.Parent: I used to think bridges was just a function of point A to point B. But now I know weight, wind, gravity has a play in construction of bridges. Again, many thanks for making this possible and moving our students closer to careers and interest in Science, Technology, Engineering, and/or Mathematics (STEM)– YES! And Congratulations to any recent graduates!A. “Our time is now!” –Alberto Carvalho, Superintendent of Schools Ava D. Rosales, Ph. D.

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Instructional SupervisorMiami-Dade County Public Schools1500 Biscayne Blvd., Suite 326Miami, FL 33132305-995-4537 (ph.)/305-995-1991 (fax)School Mail Code: 9628 -Contributing to diversity and closing the achievement gap in science and engineering education. Email: [email protected]: http://science.dadeschools.net/default.html SECME, Inc. - Diversity in STEM Education. Formerly the Southeastern Consortium for Minorities in Engineering.

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ATTACHMENT F – FINANCIAL STATEMENT SUMMARY INCOME

1. Local Membership DuesSpring 2009 (30 members @ $25/member) $750Fall 2009 (45 members @ $25/member) $1125

2. Allocation from University (e.g., Student Life or Associated Students at FIU) $2500

3. Donations from sponsorsLocal engineering companies and Organizations $4000ASCE Miami-Dade Section $1000

4. Other FundraisersAAA, Intramural Soccer, Ping-Pong Tournaments $1500

Total Income: $10875

EXPENSES

1. Professional MeetingsFood and Beverages $700Printing $300

2. Attendance at WSCLAirfare/mileage N/ALodging N/AFood N/A

3. Competitions Competition: Steel Bridge, Concrete Canoe, Balsa Wood, Geotechnical (List each competition’s costs

separately)Materials and supplies (Steel Bridge) $300Materials and supplies (Concrete Canoe) $300

Materials and supplies (Balsa Wood) $75 Materials and supplies (Geotechnical) $20

4. Conference ParticipationRegistration (52 students@ $50./ student): $2600Airfare/Mileage $3400Lodging $2200

5. Special ProjectsProject: T-shirts/Polo Printing for Members

Materials and supplies $900Travel N/AOther (specify) N/A

Total Expenses: $10795

Cash Balance (Income – Expenses): $80

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EVALUATION OF ADVISORY PERSONNEL

This evaluation form is required. Complete this form and send with the annual report to ASCE Student Services. Keep this form separate from your annual report by sealing it in a separate envelope.

SCHOOL NAME:

Check all that apply to your ASCE Student Organization’s Faculty Advisor:

tenured not tenured

appointed to the ASCE Student Organization

volunteered to be Faculty Advisor

Instructor Assistant Professor Associate Professor Professor

Please rank your advisory personnel regarding their contributions toward the effectiveness of your ASCE Student Organization.

Name, E-mail, &Phone Number Superior Good Fair Poor

We Don't Know This Person

# of Years Served as Advisor

Faculty Advisor

Practitioner Advisor #1

Practitioner Advisor #2

Other

Comments:

Note: Please contact ASCE Student Services if any significant difficulties occur with Advisory Personnel anytime throughout the year. Confidentiality will be maintained. It is the goal of ASCE to have effective advisors and Student Organizations.

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FACULTY/PRACTITIONER ADVISORAWARD NOMINATION FORM

(To be included with advisory personnel evaluation form in a sealed envelopeand mailed with the annual report to ASCE Student Services)

I. General Information

Who is being nominated? Faculty Advisor or Practitioner Advisor

Faculty Advisor or Practitioner Advisor’s Name

School

Advisor’s Address

Student Nominator(s):

Name Phone # & E-mail

Name Phone # & E-mail

II. Advisor Information

How many hours a week does your Advisor work with your ASCE Student Organization (approximately)?

Did your Advisor.... YES NO Date/Location

Attend Workshops for Student Chapter Leaders?

Attend Student Conferences?

Attend an ASCE Civil Engineering Conference?

Attend the Practitioner and Faculty AdvisorTraining Workshop (PFATW)?

Hold any Section, Branch, Region, or Younger Member office or committee member? If so, please list these positions below:

Belong to any Society-level ASCE Committees?If so, please list the committees:

III. Advisor Activities

Please tell us in detail why you are nominating your advisor. Describe how your advisor contributes to the professional development of your ASCE Student Organization and to individual students. Maybe your advisor is a planner and leader of the ASCE Student Organization, spends time with your ASCE Student Organization in social settings, is easy to talk to, or provides career guidance assistance.

This nomination will be reviewed with the annual report, so you may wish to reference specific projects that are described in the report. It is not necessary to detail projects and activities in this nomination if they are described in the annual report.

Please limit the nomination (including this form) to three pages.

If you have any questions, contact ASCE Student Services ([email protected]).

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Date post:	17-May-2015
Category:	Education
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