Census 2018 File Format Requirements: Transferring School ... · 2018 Census on the Internet –...

Census 2018

File Format Requirements:

Transferring School Census Data

via the Internet

2018 Census on the Internet – File Upload Requirements

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Table of Contents

Table of Contents Introduction ............................................................................................................................................ 3

Changes in 2018 ...................................................................................................................................... 3

Supported Browsers................................................................................................................................ 3

Census Data Files .................................................................................................................................... 4

File Structure ........................................................................................................................................... 5

Format Requirements ............................................................................................................................. 9

Census Return Types ............................................................................................................................. 10

Graded Student Data Template (Pre-Year 1) ........................................................................................ 14

Graded Student Data Template (Year 1 to Year 12) ............................................................................. 16

Special Student Data Template (11 Years and Younger) ...................................................................... 18

Special Student Data Template (12 Years and Older) ........................................................................... 20

Part Time Student Data Template ........................................................................................................ 23

Indigenous Non-Stated Student Data Template ................................................................................... 25

Non-Indigenous/Indigenous Staff Data Template ................................................................................ 26

Teaching Staff Data Template ............................................................................................................... 28

Non-Teaching Staff Data Template ....................................................................................................... 29

Full Time NCCD Students with Disability Data Template ...................................................................... 31


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Introduction Census on the Internet includes a file upload facility which is offered as an alternative method to data entry for submitting census returns. Through the file upload facility, text files are transferred directly to Census on the Internet without using the Data Entry facility.

Census on the Internet offers a file upload facility for student and staff census data.

This document outlines the format requirements of the files to be transferred and the specifications of the field formats that apply for the 2018 Census.

Changes in 2018 Changes to the structure of the data files for 2018 include:

• The introduction of a third gender category into the student and staff file formats. • The inclusion of a new upload file to cover data on NCCD students with disability.

Supported Browsers The following browsers can be used to upload census data files to Census on the Internet.

1. Microsoft Internet Explorer 4.01 and above, and 2. Netscape Navigator/Communicator 4.7 and above.


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Census Data Files There are 8 file types to transfer different types of census data:

• 4 files for Full Time students (Primary, Secondary, Combined and Special); • 2 files for Staff (Primary/Secondary/Special and Combined); • 1 file for Part Time students; • 1 file for Indigenous Non-Stated students; • 1 file for NCCD students with disability; and

Separate Full Time student data file structures are in place for Primary, Secondary, Combined and

Special schools as they have different grades. Only submit the grades for which census data is

available.

Primary schools

1. Pre Year 1 to Year 6 (inclusive) (for NSW, VIC, TAS, NT, WA, QLD & ACT) 2. Pre Year 1 to Year 7 (inclusive) (for SA)

Secondary schools

1. Year 7 to Year 12 (inclusive) (for NSW, VIC, TAS, NT, WA, QLD & ACT) 2. Year 8 to Year 12 (inclusive) (for SA)

Combined schools

1. Pre Year 1 to Year 12 (inclusive)(for all states)

Special schools

1. 11 Years and Younger; and 2. 12 Years and Older

Separate Staff data file structures are required for a Primary/Secondary/Special School and a

Combined School as they have different types of census data. Use the file structure that

corresponds to the census data being submitted.

Primary, Secondary and Special schools

1. Non-Indigenous 2. Indigenous

Combined schools

1. Full Time Teaching 2. Part Time Teaching 3. Full Time Indigenous Teaching 4. Part Time Indigenous Teaching 5. Full Time Non-Teaching 6. Part Time Non-Teaching 7. Full Time Indigenous Non-Teaching 8. Part Time Indigenous Non-Teaching


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File Structure This section describes the file structure for all the census upload files except the NCCD file. The NCCD

file is different to all the other files, in that it is a .csv file with rows and columns. The rest of the

census files are .txt files with major and minor keywords to delineate the fields and records.

Information about the NCCD file data structure is on page 31 of this document.

Major Keywords

The file structure uses major keywords to represent each of the 8 file types. In addition there are 2

other keywords used. #EOF is used to denote the end of a file and must appear on the last line of

each file type. #EOD is used to denote the end of data and must appear on the last line of each data

type (i.e. grade or staff type).

File Types Major Keywords Full Time Student - Primary #FTS-PRIMARY Full Time Student - Secondary #FTS-SECONDARY Full Time Student - Combined #FTS-COMBINED Full Time Student - Special #FTS-SPECIAL Part Time Student #PTS Indigenous Non-Stated Student #INDIGENOUS-NON-STATED Staff - Primary/Secondary/Special #STAFF-TYPE-1 Staff - Combined #STAFF-TYPE-2 End of Data #EOD End of File #EOF

Minor Keywords

The file structure uses minor keywords to represent specific type of data for 8 of the 9 file types

(minor keywords are not required for the newly created Indigenous Non-Stated Students file. Only

enter minor keywords that apply to your school or school system. The minor keywords do not have

to be ordered as shown however it is recommended that you use the minor keywords in the order as

listed below. For example if you have Full Time students only in Year 1, Year 3 and Year 4, the minor

keywords that apply to you will be #PRE-YEAR-1, #YEAR-3 and #YEAR-4 respectively.

File Types Major Keywords Minor Keywords Full Time Student - Primary #FTS-PRIMARY #PRE-YEAR-1

#YEAR-1 #YEAR-2 #YEAR-3 #YEAR-4 #YEAR-5 #YEAR-6 #YEAR-7 (for, SA,)

Full Time Student - Secondary #FTS-SECONDARY #YEAR-7 (for ACT, NSW, TAS, VIC, NT, QLD & WA) #YEAR-8 #YEAR-9 #YEAR-10 #YEAR-11 #YEAR-12


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File Types Major Keywords Minor Keywords Full Time Student - Combined

Full Time Student - Special

#FTS-COMBINED

#FTS-SPECIAL

#PRE-YEAR-1 #YEAR-1 #YEAR-2 #YEAR-3 #YEAR-4 #YEAR-5 #YEAR-6 #YEAR-7 #YEAR-8 #YEAR-9 #YEAR-10 #YEAR-11 #YEAR-12 #11-YEARS-AND-YOUNGER #12-YEARS-AND-OLDER

Part Time Student #PTS #1 #2 … #N

Staff - Primary/Secondary/Special #STAFF-TYPE-1 #NON-INDIGENOUS #INDIGENOUS

Staff - Combined/Systems #STAFF-TYPE-2 #FT-TEACHING-STAFF #PT-TEACHING-STAFF #FT-INDIGENOUS-TEACHING-STAFF #PT-INDIGENOUS-TEACHING-STAFF #FT-NON-TEACHING-STAFF #PT-NON-TEACHING-STAFF #FT-INDIGENOUS-NON-TEACHING-STAFF #PT-INDIGENOUS-NON-TEACHING-STAFF

Census Data Lines

Census data must follow the minor keywords for all file types.

The data templates listed in Attachment A detail the various census data lines for each file type. All

census data must be entered and if no census data exists, you must enter zero (i.e. 0) for numeric

data lines. Only the Part Time Student census data file requires textual data lines. In this case you

must enter one of the valid characters specified.

The data templates are outlined as tables containing 3 columns: line, field and census data. You only

need to enter the value for the data line. The line column represents the position of the line after

the major/minor keyword in your census file and is only provided as a guide. The field column

represents the census data as described by the corresponding description. The census data column

details the census data type required and the valid values accepted for the census data.

Example:

Line Major Keywords Minor Keywords 1 Age 1 - All Students Male Integer (0 to 999)

Age1 - All Students Male for a Year 6 indicates the census data for all male students

(including Indigenous students) who are 9 years old. To determine the Age1 for Year 6

please refer to Table 1 - Graded Age Range. This data line appears on the first line and must

be an integer between 0 and 999.


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The number of census data lines varies depending on the file types and the minor keywords. For

example, the Graded Student Data template (Pre Year 1) has 46 lines of data and the Graded

Student Data template (Year 1 to Year 12) has 50 lines of data.

The census data to be submitted corresponds to Census data fields as displayed on the Census on

the Internet Data Entry facility (ordered from left to right and top to bottom). Each field is

submitted as a census data line.

Refer to Attachment A for details of data file templates for each file type.

Type of Census Data Files File Structures File Templates Graded Student Data #PRE-YEAR-1

<65 lines of data> #YEAR-1 <71 lines of data> #YEAR-2 <71 lines of data> #YEAR-3 <71 lines of data> #YEAR-4 <71 lines of data> #YEAR-5 <71 lines of data> #YEAR-6 <71 lines of data> #YEAR-7 <71 lines of data> #YEAR-8 <71 lines of data> #YEAR-9 <71 lines of data> #YEAR-10 <71 lines of data> #YEAR-11 <71 lines of data> #YEAR-12 <71 lines of data>

1. Graded Student Data Template (Pre Year 1) 2. Graded Student Data Template (Year 1 to Year 12)

Special Student Data #11-YEARS-AND-YOUNGER <70 lines of data> #12-YEARS-AND-OLDER <90 lines of data>

5. Special Student Data Template (11 Years and Younger) 6. Special Student Data Template (12 Years and Older)

Part Time Student Data #1 <17 lines of data> #2 <17 lines of data> #N <17 lines of data>

7. Part Time Student Data Template

Indigenous Non-Stated Student Data

#INDIGENOUS-NON-STATED <3 lines of data>

8. Indigenous Non-Stated Student Data Template

Non-Indigenous/Indigenous Staff Data

#NON-INDIGENOUS <46 lines of data> #INDIGENOUS <46 lines of data>

9. Non-Indigenous/Indigenous Staff Data Template

Teaching Staff Data #FT-TEACHING-STAFF <31 lines of data> #PT-TEACHING-STAFF <31 lines of data> #FT-INDIGENOUS-TEACHING-STAFF <31 lines of data> #PT-INDIGENOUS-TEACHING-STAFF <31 lines of data>

10. Teaching Staff Data Template


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Type of Census Data Files File Structures File Templates Non-Teaching Staff Data #FT-NON-TEACHING-STAFF

<51 lines of data> #PT-NON-TEACHING-STAFF <51 lines of data> #FT-INDIGENOUS-NON-TEACHING-STAFF <51 lines of data> #PT-INDIGENOUS-NON-TEACHING-STAFF <51 lines of data>

10. Non-Teaching Staff Data Template


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Format Requirements File type

The file used for transfer must be an ASCII text file with a file name limited to 256 characters

including an extension of ‘txt’. It is recommended the file name is representative of its contents. For

example, Full-Time-Student-data-(client 1234).txt contains census data for full time students of

school 1234.

1. The first line in the file designates the school number, school system number or client-id (also known as identification number or AGEID). The identification number is allocated by the Department of Education and is unique to each school or school system.

2. The second line designates a major keyword representing either the type of census data of subsequent lines, an end of data, or an end of file. All keywords must start with a hash character (ie. #) and must be typed in upper case.

3. From the third line there are a variable number of data lines. The exact number of lines depends on the type of census data as detailed in Attachment A.

• For Full Time students, Part Time students and Staff data templates, the third line designates a minor keyword to represent the type of data of subsequent lines. The fourth line designates the first data field for the specified keyword followed by other data fields.

• In the above case #EOD must always follow the last field for the specified keyword.

4. Where there are multiple schools or locations (campuses) in the data file, data for each location begins with a new location number (AGEID) and a new major keyword representing the file type.

5. The last line designates the end of file keyword #EOF.

Census Data

Each line of data must not have any leading or trailing spaces, and must be terminated by a carriage

return/line feed (CR/LF) character. A data line can be a keyword, an integer, a decimal or letters.

1. The following section covers the general rules that must be followed. Refer to the corresponding census data templates in Attachment A for specific rules.

2. Do not enter the line number or the field description - these are provided as a guide.

3. Only enter the value (e.g. 0 to 999) as specified by the type (eg. Integer). For example, student data is any integer between 0 and 999.

4. If you do not have any data, you must enter zero (ie. 0) in the corresponding field. Do not leave a data line blank.

5. Data values can be numbers (integers or decimals) and letters.

6. Decimals are truncated to one decimal place.

7. Letters must be in upper case and are not enclosed within quotes. Do not use any leading or trailing characters such as spaces.

8. The Graded Student data templates refer to fields ranging from Age1 through to Age12. Use Table 1 – Graded Age Range below to determine the corresponding ages. These will often vary depending on the grades in question. Pre Year 1 is allocated 4 ages (e.g. Age1=4,


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Age2=5, Age3=6 and Age4=7). All the other grades are allocated 5 ages, for example Year 6 which has Age1=9, Age2=10, Age3=11, Age4=12 and Age5=13.

Table 1 – Graded Age Range Grade Age1 Age2 Age3 Age4 Age5 PRE-YEAR-1 4 5 6 7

YEAR-1 4 5 6 7 8

YEAR-2 5 6 7 8 9 YEAR-3 6 7 8 9 10 YEAR-4 7 8 9 10 11 YEAR-5 8 9 10 11 12 YEAR-6 9 10 11 12 13 YEAR-7 10 11 12 13 14 YEAR-8 11 12 13 14 15 YEAR-9 12 13 14 15 16 YEAR-10 13 14 15 16 17

YEAR-11 14 15 16 17 18 YEAR-12 15 16 17 18 19

Table 3 – Special Age Range Grade Age1 Age2 Age3 Age4 Age5 Age6 Age7 Age8 Age9 Age10 Age11 Age12 11-YEARS-AND-YOUNGER Below 4 4 5 6 7 8 9 10 11

12-YEARS-AND-OLDER 12 13 14 15 16 17 18 19 20 21 22 23

9. Graded and Special Student data values are integers ranging from 0 to 999. If you do not have any values, enter zero (i.e. 0). Never leave the data line blank.

10. The 3 Other Age values are integers ranging from 0 to 23. If you do not have any Other Age values, enter zero (i.e. 0). Never leave the data line blank. Note that the age entered in Other Age cannot be less than 4 or already specified within the age range (e.g. 9 to 13 for Year 6). If the Other Age is greater than 21 years, enter 22 (this indicates that the person is over 21 years old). If you do not know the age, enter 23 (this indicates that the age of the person is not known).

Census Return Types There are 4 types of Census returns:

1. Primary schools 2. Secondary schools 3. Combined schools 4. Special schools

The type of census returns determines the type of data files to be submitted. Full Time Student and

Staff data files must be submitted. Part Time Student data files are only submitted if the school has

this type of census data. The types of data files required by each Census return are described below.

Primary Schools

Submit the following census data files as applicable for a Primary school or campus.


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Type of File Major Keyword Minor Keywords Full Time Student #FTS-PRIMARY #PRE-YEAR-1

#YEAR-1 #YEAR-2 #YEAR-3 #YEAR-4 #YEAR-5 #YEAR-6 #YEAR-7 (for, SA)


Indigenous Non-Stated Students #INDIGENOUS-NON-STATED Not Applicable Staff #STAFF-TYPE-1 #NON-INDIGENOUS

#INDIGENOUS

Secondary Schools

Submit the following census data files as applicable for a Secondary school or campus.

Type of File Major Keyword Minor Keywords Full Time Student

#FTS-SECONDARY

#YEAR-7 (for NSW, VIC, TAS, ACT & NT, QLD & WA) #YEAR-8 #YEAR-9 #YEAR-10 #YEAR-11 #YEAR-12



#INDIGENOUS

Combined Schools

Submit the following census data files as applicable for a combined school or campus.

Type of File Major Keyword Minor Keywords Full Time Student #FTS-COMBINED #PRE-YEAR-1

#YEAR-1 #YEAR-2 #YEAR-3 #YEAR-4 #YEAR-5 #YEAR-6 #YEAR-7 #YEAR-8 #YEAR-9 #YEAR-10 #YEAR-11 #YEAR-12



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Type of File Major Keyword Minor Keywords Indigenous Non-Stated Students Staff

#INDIGENOUS-NON-STATED #STAFF-TYPE-2

Not Applicable #FT-TEACHING-STAFF #PT-TEACHING-STAFF #FT-INDIGENOUS-TEACHING-STAFF #PT-INDIGENOUS-TEACHING-STAFF #FT-NON-TEACHING-STAFF #PT-NON-TEACHING-STAFF #FT-INDIGENOUS-NON-TEACHING-STAFF #PT-INDIGENOUS-NON-TEACHING-STAFF

Special Schools

Submit the following census data files as applicable for a Special school.

Type of File Major Keyword Minor Keywords Full Time Student #FTS-SPECIAL #11-YEARS-AND-YOUNGER

#12-YEARS-AND-OLDER Part Time Student #PTS #1

#2 … #N


#INDIGENOUS


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Attachment A –

Data File Templates


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Graded Student Data Template (Pre-Year 1)

Line Field Census Data

1 Age 1 – All Students Male Integer (0 to 999)

2 Age 1 – All Students Female Integer (0 to 999)

3 Age 1 – All Students X Integer (0 to 999)

4 Age 1 – Indigenous Students Male Integer (0 to 999)

5 Age 1 – Indigenous Students Female Integer (0 to 999)

6 Age 1 – Indigenous Students X Integer (0 to 999)



















25 Other Age 1 Integer (0 to 23)

26 Other Age 1 – All Students Male Integer (0 to 999)

27 Other Age 1 – All Students Female Integer (0 to 999)

28 Other Age 1 – All Students X Integer (0 to 999)

29 Other Age 1 – Indigenous Students Male Integer (0 to 999)

30 Other Age 1 – Indigenous Students Female Integer (0 to 999)

31 Other Age 1 – Indigenous Students X Integer (0 to 999)
















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46 Boarders – All Students Male Integer (0 to 999)

47 Boarders – All Students Female Integer (0 to 999)

48 Boarders – All Students X Integer (0 to 999)

49 SWD – All Students Male Integer (0 to 999)

50 SWD – All Students Female Integer (0 to 999)

51 FFPOS – All Students Male Integer (0 to 999)

52 FFPOS – All Students Female Integer (0 to 999)

53 FFPOS – All Students X Integer (0 to 999)

54 ESL – All Students Male Integer (0 to 999)

55 ESL – All Students Female Integer (0 to 999)

56 Distance Education – All Students Male Integer (0 to 999)

57 Distance Education – All Students Female Integer (0 to 999)

58 Distance Education – All Students X Integer (0 to 999)

59 Indigenous Distance Education - All Students Male Integer (0 to 999)

60 Indigenous Distance Education - All Students Female Integer (0 to 999)

61 Indigenous Distance Education - All Students X Integer (0 to 999)

62 Students on Visas - All Students Male Integer (0 to 999)

63 Students on Visas - All Students Female Integer (0 to 999)

64 Students on Visas - All Students X Integer (0 to 999)

65 End of Data Keyword #EOD

Notes: • The values used for Age 1 through Age 4 are determined by Table 1 - Graded Age Range. • You must use this template if your school has Pre Year 1 full time students. • If you do not have any data you must enter 0 in the corresponding field. Do not leave a

data line blank. • Yellow highlighted lines are new fields added in 2018. • Red highlighted lines show fields that are no longer used. These lines must still remain in

the file for backward compatibility. Always enter 0 for these lines.


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Graded Student Data Template (Year 1 to Year 12)




3 Age 1 - All Students X Integer (0 to 999)



6 Age 1 - Indigenous Students X Integer (0 to 999)









































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67 Indigenous Distance Education - All Students X Integer (0 to 999)



70 Students on Visas - All Students X Integer (0 to 999)


Notes: • The values used for Age 1 through Age 4 are determined by Table 1 - Graded Age Range. • You must use this template if your school has Year 1 and up to Year 12 full time students. • You must re-submit the template above with the corresponding minor keyword for every

grade that applies to your school. For example, if your school is a Primary school that provides education in grades Pre Year 1 to Year 6 you must submit:

o 6 x Graded Student Data Templates (Year 1 to Year 12) which equates to one each for Year 1, Year 2, Year 3, Year 4, Year 5 & Year 6; along with

o 1 x Graded Student Data Template (Pre Year 1) for Pre Year 1 • If you do not have any data you must enter 0 in the corresponding field. Do not leave a




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Special Student Data Template (11 Years and Younger)
















































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Notes: • The values used for Age 1 through Age 9 are determined by Table 3 – Special Age Range. • If you do not have any data you must enter 0 in the corresponding field. Do not leave a




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Special Student Data Template (12 Years and Older)
















































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Notes: • The values used for Age 1 through Age 12 are determined by Table 3 – Special Age Range. • If you do not have any data you must enter 0 in the corresponding field. Do not leave a




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Part Time Student Data Template


1 Grade PRE-YEAR-1

YEAR-1

YEAR-2

YEAR-3

YEAR-4

YEAR-5

YEAR-6

YEAR-7

YEAR-8

YEAR-9

YEAR-10

YEAR-11

YEAR-12

SPECIAL

2 FTE (to 1 decimal place) Decimal (0.1 to 0.9)

3 Age as at July 1 (completed years) Integer (4 to 23)

4 Gender Letter (M, F, X)

5 Boarder Letter (Y, N)

6 Student with disability Letter (N)

7 Indigenous Letter (Y, N)

8 Requires ESL assistance Letter (N)

9 Full Fee Paying Overseas Students Letter (Y, N)

10 Distance Education Letter (Y, N)

11 Also attends another school Letter (Y, N)

12 Indigenous Distance Education Letter (Y, N)

13 Students on Visas Letter (Y, N)

14 Level of Adjustment Support within QDTP

Supplementary

Substantial

Extensive

None

15 Disability Category Physical

Cognitive

Social-Emotional

Sensory

None

16 NCCD SWD Full Fee Paying Overseas Students Letter (Y, N)


Notes: • The Part Time Student data template is for a ‘student level’ data-set. That is, each set of

data corresponds to a specific part-time student. • The template requires that you enter values that are decimals numbers, letters or text. • Letters and text must be entered as shown in the template. They must be in upper case

and must not be preceded by leading spaces. You must only use valid values listed in the


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right-hand column of the table which are shown in brackets above. For example, ages accepted are 4 to 23 inclusive while gender can only be M, F or X.

• The Level of Adjustment value and the Disability Category value must either both be ‘None’ or both must have a value other than ‘None’. You cannot have a value of ‘None’ in only one of these fields.

• Yellow highlighted lines are new fields added in 2018. • Red highlighted lines show fields that are no longer used. These lines must still remain in

the file for backward compatibility. Always enter ‘N’ for these lines. • Green highlighted line is a field where an additional possible value has been added for 2018.


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Indigenous Non-Stated Student Data Template


1 Indigenous Non-Stated - Primary Integer (0-9999)

2 Indigenous Non-Stated - Secondary Integer (0-9999)

3 End of data keyword #EOD

Notes: • You must submit the template above with the #INDIGENOUS-NON-STATED major keyword

if your school is a Primary, Secondary or a Combined school with students who have not disclosed their Indigenous or Non-Indigenous status to the school;

• If you do not have any data you must enter 0 in the corresponding field. Do not leave a data line blank.


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Non-Indigenous/Indigenous Staff Data Template


1 Full Time – Male Principal Integer (0 to 9999)

2 Full Time – Female Principal Integer (0 to 9999)

3 Full Time – X Principal Integer (0 to 9999)

4 Part Time Headcount - Male Principal Integer (0 to 9999)

5 Part Time FTE – Male Principal Decimal (0 to 999.9)

6 Part Time Headcount - Female Principal Integer (0 to 9999)

7 Part Time FTE – Female Principal Decimal (0 to 999.9)

8 Part Time Headcount - X Principal Integer (0 to 9999)

9 Part Time FTE – X Principal Decimal (0 to 999.9)

10 Full Time – Male Teaching Staff Integer (0 to 9999)

11 Full Time – Female Teaching Staff Integer (0 to 9999)

12 Full Time – X Teaching Staff Integer (0 to 9999)

13 Part Time Headcount - Male Teaching Staff Integer (0 to 9999)

14 Part Time FTE – Male Teaching Staff Decimal (0 to 999.9)

15 Part Time Headcount - Female Teaching Staff Integer (0 to 9999)

16 Part Time FTE – Female Teaching Staff Decimal (0 to 999.9)

17 Part Time Headcount - X Teaching Staff Integer (0 to 9999)

18 Part Time FTE – X Teaching Staff Decimal (0 to 999.9)

19 Full Time - Male Specialist Support Integer (0 to 9999)

20 Full Time – Female Specialist Support Integer (0 to 9999)

21 Full Time – X Specialist Support Integer (0 to 9999)

22 Part Time Headcount - Male Specialist Support Integer (0 to 9999)

23 Part Time FTE – Male Specialist Support Decimal (0 to 999.9)

24 Part Time Headcount - Female Specialist Support Integer (0 to 9999)

25 Part Time FTE – Female Specialist Support Decimal (0 to 999.9)

26 Part Time Headcount - X Specialist Support Integer (0 to 9999)

27 Part Time FTE – X Specialist Support Decimal (0 to 999.9)

28 Full Time - Male Administrative and Clerical Integer (0 to 9999)

29 Full Time – Female Administrative and Clerical Integer (0 to 9999)

30 Full Time – X Administrative and Clerical Integer (0 to 9999)

31 Part Time Headcount - Male Administrative and Clerical Integer (0 to 9999)

32 Part Time FTE - Male Administrative and Clerical Decimal (0 to 999.9)

33 Part Time Headcount - Female Administrative and Clerical Integer (0 to 9999)

34 Part Time FTE - Female Administrative and Clerical Decimal (0 to 999.9)

35 Part Time Headcount - X Administrative and Clerical Integer (0 to 9999)

36 Part Time FTE - X Administrative and Clerical Decimal (0 to 999.9)

37 Full Time - Male Building Operations and Other Integer (0 to 9999)

38 Full Time - Female Building Operations and Other Integer (0 to 9999)

39 Full Time - X Building Operations and Other Integer (0 to 9999)

40 Part Time Headcount - Male Building Operations and Other Integer (0 to 9999)

41 Part Time FTE - Male Building Operations and Other Decimal (0 to 999.9)

42 Part Time Headcount - Female Building Operations and Other Integer (0 to 9999)

43 Part Time FTE - Female Building Operations and Other Decimal (0 to 999.9)

44 Part Time Headcount - X Building Operations and Other Integer (0 to 9999)


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45 Part Time FTE - X Building Operations and Other Decimal (0 to 999.9)


Notes: • You must re-submit the template above with the corresponding minor keyword if your

school has Indigenous staff: o 1 x Non-Indigenous/Indigenous Staff Data Template for Non-Indigenous Staff;

and/or o 1 x Non-Indigenous/Indigenous Staff Data Template for Indigenous Staff.

• This template applies only to schools or campuses with an education level of either primary or secondary.

• Yellow highlighted lines are new fields added in 2018.


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Teaching Staff Data Template


1 Primary Only Headcount – Male Principal Integer (0 to 9999)

2 Secondary Only Headcount – Male Principal Integer (0 to 9999)

3 Primary & Secondary Headcount – Male Principal Integer (0 to 9999)

4 Total Primary FTE – Male Principal Decimal (0 to 999.9)

5 Total Secondary FTE – Male Principal Decimal (0 to 999.9)

6 Primary Only Headcount – Male Teaching Staff Integer (0 to 9999)

7 Secondary Only Headcount – Male Teaching Staff Integer (0 to 9999)

8 Primary & Secondary Headcount – Male Teaching Staff Integer (0 to 9999)

9 Total Primary FTE – Male Teaching Staff Decimal (0 to 999.9)

10 Total Secondary FTE – Male Teaching Staff Decimal (0 to 999.9)

11 Primary Only Headcount – Female Principal Integer (0 to 9999)

12 Secondary Only Headcount – Female Principal Integer (0 to 9999)

13 Primary & Secondary Headcount – Female Principal Integer (0 to 9999)

14 Total Primary FTE – Female Principal Decimal (0 to 999.9)

15 Total Secondary FTE – Female Principal Decimal (0 to 999.9)

16 Primary Only Headcount – Female Teaching Staff Integer (0 to 9999)

17 Secondary Only Headcount – Female Teaching Staff Integer (0 to 9999)

18 Primary & Secondary Headcount – Female Teaching Staff Integer (0 to 9999)

19 Total Primary FTE – Female Teaching Staff Decimal (0 to 999.9)

20 Total Secondary FTE – Female Teaching Staff Decimal (0 to 999.9)

21 Primary Only Headcount – X Principal Integer (0 to 9999)

22 Secondary Only Headcount – X Principal Integer (0 to 9999)

23 Primary & Secondary Headcount – X Principal Integer (0 to 9999)

24 Total Primary FTE – X Principal Decimal (0 to 999.9)

25 Total Secondary FTE – X Principal Decimal (0 to 999.9)

26 Primary Only Headcount – X Teaching Staff Integer (0 to 9999)

27 Secondary Only Headcount – X Teaching Staff Integer (0 to 9999)

28 Primary & Secondary Headcount – X Teaching Staff Integer (0 to 9999)

29 Total Primary FTE – X Teaching Staff Decimal (0 to 999.9)

30 Total Secondary FTE – X Teaching Staff Decimal (0 to 999.9)



school has part time and/or Indigenous teaching staff: o 1 x Teaching Staff Data Template for Full Time staff; o 1 x Teaching Staff Data Template for Part Time staff; o 1 x Teaching Staff Data Template for Full Time Indigenous staff; and/or o 1 x Teaching Staff Data Template for Part Time Indigenous staff.

• Yellow highlighted lines are new fields added in 2018.


24-5-18 Page 29 of 32

Non-Teaching Staff Data Template


1 Primary Only Headcount – Male Specialist Support Integer (0 to 9999)

2 Secondary Only Headcount – Male Specialist Support Integer (0 to 9999)

3 Primary & Secondary Headcount – Male Specialist Support Integer (0 to 9999)

4 Total Primary FTE – Male Specialist Support Decimal (0 to 999.9)

5 Total Secondary FTE – Male Specialist Support Decimal (0 to 999.9)

6 Primary Only Headcount – Male Administrative and Clerical Integer (0 to 9999)

7 Secondary Only Headcount – Male Administrative and Clerical Integer (0 to 9999)

8 Primary & Secondary Headcount – Male Administrative and Clerical Integer (0 to 9999)

9 Total Primary FTE – Male Administrative and Clerical Decimal (0 to 999.9)

10 Total Secondary FTE – Male Administrative and Clerical Decimal (0 to 999.9)

11 Primary Only Headcount – Male Building Operations and Other Integer (0 to 9999)

12 Secondary Only Headcount – Male Building Operations and Other Integer (0 to 9999)

13 Primary & Secondary Headcount – Male Building Operations and Other Integer (0 to 9999)

14 Total Primary FTE – Male Building Operations and Other Decimal (0 to 999.9)

15 Total Secondary FTE – Male Building Operations and Other Decimal (0 to 999.9)

16 Primary Only Headcount – Female Specialist Support Integer (0 to 9999)

17 Secondary Only Headcount – Female Specialist Support Integer (0 to 9999)

18 Primary & Secondary Headcount – Female Specialist Support Integer (0 to 9999)

19 Total Primary FTE – Female Specialist Support Decimal (0 to 999.9)

20 Total Secondary FTE – Female Specialist Support Decimal (0 to 999.9)

21 Primary Only Headcount – Female Administrative and Clerical Integer (0 to 9999)

22 Secondary Only Headcount – Female Administrative and Clerical Integer (0 to 9999)

23 Primary & Secondary Headcount – Female Administrative and Clerical Integer (0 to 9999)

24 Total Primary FTE – Female Administrative and Clerical Decimal (0 to 999.9)

25 Total Secondary FTE – Female Administrative and Clerical Decimal (0 to 999.9)

26 Primary Only Headcount – Female Building Operations and Other Integer (0 to 9999)

27 Secondary Only Headcount – Female Building Operations and Other Integer (0 to 9999)

28 Primary & Secondary Headcount – Female Building Operations and Other Integer (0 to 9999)

29 Total Primary FTE – Female Building Operations and Other Decimal (0 to 999.9)

30 Total Secondary FTE – Female Building Operations and Other Decimal (0 to 999.9)

31 Primary Only Headcount – Female Cleaners Integer (0 to 9999)

32 Secondary Only Headcount – Female Cleaners Integer (0 to 9999)

33 Primary & Secondary Headcount – Female Cleaners Integer (0 to 9999)

34 Total Primary FTE – Female Cleaners Decimal (0 to 999.9)

35 Total Secondary FTE – Female Cleaners Decimal (0 to 999.9)

36 Primary Only Headcount – X Specialist Support Integer (0 to 9999)

37 Secondary Only Headcount – X Specialist Support Integer (0 to 9999)

38 Primary & Secondary Headcount – X Specialist Support Integer (0 to 9999)

39 Total Primary FTE – X Specialist Support Decimal (0 to 999.9)

40 Total Secondary FTE – X Specialist Support Decimal (0 to 999.9)

41 Primary Only Headcount – X Administrative and Clerical Integer (0 to 9999)

42 Secondary Only Headcount – X Administrative and Clerical Integer (0 to 9999)

43 Primary & Secondary Headcount – X Administrative and Clerical Integer (0 to 9999)

44 Total Primary FTE – X Administrative and Clerical Decimal (0 to 999.9)

45 Total Secondary FTE – X Administrative and Clerical Decimal (0 to 999.9)


24-5-18 Page 30 of 32


46 Primary Only Headcount – X Building Operations and Other Integer (0 to 9999)

47 Secondary Only Headcount – X Building Operations and Other Integer (0 to 9999)

48 Primary & Secondary Headcount – X Building Operations and Other Integer (0 to 9999)

49 Total Primary FTE – X Building Operations and Other Decimal (0 to 999.9)

50 Total Secondary FTE – X Building Operations and Other Decimal (0 to 999.9)



school has part time and/or Indigenous teaching staff: o 1 x Non-Teaching Staff Data Template for Full Time staff; o 1 x Non-Teaching Staff Data Template for Part Time staff; o 1 x Non-Teaching Staff Data Template for Full Time Indigenous staff; and/or o 1 x Non-Teaching Staff Data Template for Part Time Indigenous staff.

• Yellow highlighted lines are new fields added in 2018. • Red highlighted lines show fields that are no longer used. These lines must still remain in



24-5-18 Page 31 of 32

Full Time NCCD Students with Disability Data Template

This template is different to all the other templates, in that it requires a comma separated file (CSV)

rather than a text file. The CSV file is organised into six columns. The first two columns correspond to

AGEID of the school and the location (campus) respectively. Note that the number to use for the

main campus of a school is the same as the school ID, so for a school with only one campus the

AGEID of the school and the location are the same.

The remaining columns specify the characteristics for each cohort of students.

Column number

Field Census Data Notes

1 School ID Integer

This is the Australian Government Education ID – a unique identifier for each approved

Australian school

2 Location ID Integer

This is the unique identifier for each location or campus of an Australian school. Each

school has one main location, which has the same ID as the school itself. Each subsequent location for a school will have its own unique

ID.

3 Student Level

PRE-YEAR-1

For all schools except for special schools, the applicable values are pre-year 1 through to

year 12. Special schools use the 11 Years and Younger and 12 Years and Older values.

Overseas Students are reported separately, with the “OS” suffix included in each grade

value.

YEAR-1

YEAR-2

YEAR-3

YEAR-4

YEAR-5

YEAR-6

YEAR-7

YEAR-8

YEAR-9

YEAR-10

YEAR-11

YEAR-12

11 Years and Younger

12 Years and Older

PRE-YEAR-1 OS

YEAR-1 OS

YEAR-2 OS

YEAR-3 OS

YEAR-4 OS

YEAR-5 OS

YEAR-6 OS

YEAR-7 OS

YEAR-8 OS

YEAR-9 OS

YEAR-10 OS

YEAR-11 OS

YEAR-12 OS

11 Years and Younger OS

12 Years and Older OS


24-5-18 Page 32 of 32

Column number

Field Census Data Notes

4 Disability Category

Physical

Cognitive

Social-Emotional

Sensory

5 Level of Adjustment

Support within QDTP

Supplementary

Substantial

Extensive

6 Head Count Integer (0 to 999)

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