Challenges in designing educational information system
Zaharije Radivojević, Miloš Cvetanović, Saša Stojanović
School of Electrical Engineering, Belgrade University
Workshop
“Cooperation at Academic Informatics Education across Balkan Countries and Beyond”
Jelsa, Croatia
2-6 September 2019
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Agenda
• Background
• Designing the information systems,
• Usage of the information systems,
• Usage of data from the systems.
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Background
• Faculty Information System – FIS
– 40+ faculties
– 10 universities
• University Information System
– 2 universities
• Registers
– Different institutions
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Designing the information systems
• Identification of:
– legal framework,
– actors,
– business processes,
– ….
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Legal framework
• Legislation:– Basics of the Education and Upbringing Law
– Primary Education Law
– Secondary Education Law
– Higher Education Law
– …
• Rules
– …
Unified Education Information System
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Legal framework
• Registers
• Records
Ministry
Users
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Actors and Business Processes
• Primary Education
• Secondary Education
• Higher Education
• More???
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Primary Education
• Mandatory
• 8 years (4+4 years)
• Pupils, Teachers, Parents, …
E-Registers +
E-Records +
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Secondary Education
• Elective
• 3 or 4 years
• Pupils, Teachers, Parents (?), …
E-Registers +
E-Records +
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Higher Education
• Elective
• 1, 1.5, 2, 3, 4 or 5 years
• Students, Teachers, Parents (No), …
E-Registers +
E-Records -
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Preschool Education
• Obligatory, what if not attending?
• 1 year
• Teachers, Parents, …
E-Registers +
E-Records +
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Kindergartens
• Elective
• 0 to 6 years
• Teachers, Parents, …
E-Registers +
E-Records +
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Art Schools
• Elective
• Primary or Secondary Schools
• Pupils, Teachers, Parents, …
E-Registers +
E-Records – (for now)
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Specialization
• Elective
• After Medical Faculties
• Students, Teachers, …
E-Registers ?
E-Records -
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Books - Literature
• Register of certified books
• Primary and Secondary Education
• Publishers, Schools, General public, …
E-Registers +
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Certificates
• Register of issued certificates
• Primary and Secondary Education
• Teachers, Schools, Principals, Secretary, General
public, …
E-Registers +
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Something else?
• Schools with dorms, dorms,
• Schools, pupils, parents
E-Registers +
E-Records -
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Something else?
• Competitions, Graduations, …
E-Registers +
E-Records -/+
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Something else?
• The institution maintains the prescribed
records in printed and / or electronic
form and issues public documents in
accordance with this and special law.
Who decides?
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Something else?
• Personal Data Protection Act!!!
• All Laws or Rules must be in consistence with the act.
• Personal data can not be stored within the registers if
not stated explicitly within the law.
• Level of personal data has to be minimized
• For statistical work all the data must be anonymised.
• …
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Unique Education Number - JOB
• The JOB is an individual and unique identifier
consisting of 16 characters and is awarded to a child,
student and adult in an automated process through
the system, upon request of the institution, upon first
enrollment in the institution.
JOB3JOB1 JOB2
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Unique Education Number
• Instead of exiting citizen ID use new unique number.
• A temporary JOB is awarded to a child, a student and
an adult until they receive a unique citizen ID, foreign
national, stateless person, expelled and displaced
person.
How to identify a person within multiple institutions without
storing its biometric data?
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Usage of the information systems
• Schools
• Pupils/Parents
• Students
• Ministry of education
• Ministry of labor
• Ministry of local administration
• Public access
• …
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Ministry of education
• provide indicators for monitoring and improving the
quality, efficiency and effectiveness of the education
and upbringing system;
• functioning of the education and upbringing system,
planning and undertaking measures of educational
and enrollment policy;
• conducting final exams and graduations;
• monitoring the professional status and training of
employees;
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Ministry of labor
• Based on persons education, time seeking for a job,
salary creates statistic.
• They use citizen ID to identify a person.
• Register uses a JOB!!!
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Ministry of local administration
• Finance schools on its territory
• …
•
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Something else?
• General Data Protection Regulation!!!
• Rewrite again.
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Usage of data from the systems
• Schools
• Pupils/Parents
• Students
• Ministry of education
• Ministry of labor
• Ministry of local administration
• …
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Ministry of education
• Digitalization…
• Large number of different participants
• Experience ensures functioning of the existing system
• Absence of unified written documentation
• Frequent changes to the legislation
• Work with a large number of diverse users
• Early benefits or potential resistance
• Frequent updates expected
• Exchanges of data with other systems
• Correctness, transparency and privacy.
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Conclusion
Thank you!
Zaharije Radivojevic
