CHAPTER 3: XBRL - CBSiChapter 3: XBRL 3 - 7 8. Click Yes to apply the linkbase to the selected...

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Chapter 3: XBRL

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CHAPTER 3: XBRL Objectives

The objectives are:

• Explain the terminology associated with XBRL. • Explain the process of importing and updating taxonomies. • Explain the process of attaching linkbases to taxonomies. • Describe windows related to XBRL lines and explain the process of

entering XBRL line definitions. • Demonstrate the process of exporting the XBRL lines.

Introduction XBRL, which stands for eXtensible Business Reporting Language, is an XML-based language for tagging financial data, enabling businesses to efficiently and accurately process and share their data. The XBRL initiative enables global financial reporting by numerous ERP software companies and international accounting organizations. The goal of the initiative is to provide a standard for the uniform reporting of financial information for banks, investors, and government authorities. Such business reporting can include:

• Financial statements • Financial information • Non-financial information • Regulatory filings, such as annual and quarterly financial statements

Microsoft Dynamics™ NAV enables companies to implement data in XBRL, and take advantage of the flexibility and automation it provides for both collecting and sharing data. In this section, you:

• Import an XBRL taxonomy. • Attach a linkbase, which applies rules for reading the XBRL. • Enter line definitions, which identify the types of data, such as

general ledger, comments, or descriptions. • Export the XBRL lines. • Try reporting company information to the Stock Exchange using

XBRL.


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XBRL Terminology The following definitions cover the basic concepts of XBRL:

• An XBRL Instance document is a business report, such as a financial statement, prepared to the XBRL specification. The meaning of the values in the instance document is explained by the taxonomy.

• The XBRL Schema are the core low-level components of XBRL. The schema are the physical XML Schema Definition (XSD) and Document Type Definition (DTD) files that express how instance documents and taxonomies are to be built.

• The XBRL Specification explains what XBRL is, and how to build XBRL instance documents and XBRL taxonomies. The XBRL Specification explains XBRL in technical terms and is intended for a technical audience.

• An XBRL Taxonomy is a vocabulary or dictionary created by a group or organization that is compliant with the XBRL Specification, in order to exchange business information.

For more information about XBRL, refer to the website at www.xbrl.org(http://www.xbrl.org/).

XBRL Specifications and Taxonomies The XBRL organization released Specification 2.1 with errata corrections in December 2006. Microsoft Dynamics NAV conforms to Specification 2.1, though it still works with taxonomies which were prepared according to Specifications 2.0 and 1.0. In this section, a new taxonomy is imported into Microsoft Dynamics NAV and then reviewed. This section also includes information on updating existing taxonomies. The XBRL IAS Taxonomy.zip file needed to complete this import is available on the training manual download page of PartnerSource. Download this file and unzip to a location accessible to the Microsoft Dynamics NAV database.

NOTE:The CRONUS International Ltd. demonstration database contains the IAS XBRL Spec. 2 taxonomy.

Demonstration: Import a Taxonomy Scenario: A new IAS taxonomy must be imported into Microsoft Dynamics NAV. This taxonomy includes four linkbases that are automatically attached to the schema, and the linkbases are applied during the import process. After you complete the import, you review the imported lines.


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Steps To import the IAS taxonomy, follow these steps:

1. On the Navigation Pane, click Financial Management > General Ledger > Analysis & Reporting > XBRL Taxonomies.

2. Press F3 to create a new taxonomy. 3. In the Name field, type "IAS New", and in the Description field

type "IAS New, Spec. 2". 4. Click Taxonomy > Schemas. 5. In the Description field, type "IAS New, Spec. 2". 6. Click Schema > Import. 7. Locate and select the directory where the XBRL IAS Taxonomy file

was saved. 8. Select the ias-ci-edap-2002-11-15.xsd file and click Open. The

import may take several minutes. During the import process, the schema is imported and the relevant

linkbases are attached. Linkbases must be attached before using the taxonomy.

To verify that the taxonomy was imported and that the linkbases are applied, follow these steps:

1. In the XBRL Schemas window, click Schema > Linkbases. 2. Notice that four linkbases have been imported: Label, Reference,

Presentation, and Calculation.

FIGURE 3-1: XBRL LINKBASES WINDOW

3. Close the XBRL Linkbases and XBRL Schemas windows.



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4. In the XBRL Taxonomies window, with the line for IAS NEW selected, click Taxonomy > Lines. The XBRL Taxonomy Lines window opens.

5. Press CTRL+HOME to go to the top of the lines. 6. Expand the Trade and Other Receivables Disclosures line by

clicking the plus sign (+) in the Expand field. 7. Expand the Trade and Other Receivables, Current line. 8. Expand the Trade Receivables, Net, Current line. The labels,

source types, and information from the linkbases have been successfully imported. These terms are described in this chapter, in the section, "XBRL Taxonomy Lines Window Overview."

Demonstration: Update a Taxonomy Occasionally a taxonomy will change and must be updated. Microsoft Dynamics NAV 5.0 allows users to update only the changed lines, so not all the definitions must be entered every time. To update a taxonomy, follow these steps:


2. Select the taxonomy that requires the update. 3. Click Taxonomy > Schemas. 4. Select the relevant record in the XBRL Schemas window. 5. Click Schema > Import. 6. In the Import Memo dialog box, select the file name of the updated

taxonomy schema file. 7. Click Open. 8. Click Yes to replace the existing schema. The taxonomy is updated.

Working with Linkbases Linkbases are the XML files containing information that allows a taxonomy to be presented in a readable, usable format. As the demonstration of importing a taxonomy noted, Microsoft Dynamics NAV uses four types of linkbases:

• Label: These links manage the text associated with taxonomy elements in various languages.

• Presentation: These links put the labels into usable order. • Calculation: These links assign the calculation relations between the

presented labels. • Reference: These links show the information provided by the

taxonomy provider.


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Linkbases must be attached to a taxonomy to make the information appear correctly. Typically, linkbases are attached automatically when a taxonomy is imported. There may be times when additional linkbases need to be imported. In this topic, the process of importing linkbases is explained, in addition to the processes of updating and applying linkbases, and adding new label linkbases.

NOTE: Specification 1 taxonomies do not require the attachment of linkbases. Microsoft Dynamics NAV uses a Specification 2 taxonomy.

Demonstration: Attach a Linkbase To attach a linkbase to a taxonomy, follow these steps:


2. Select the taxonomy to which you will attach linkbases. 3. Click Taxonomy > Schemas. The XBRL Schemas window opens. 4. Click Schemas > Linkbases. The XBRL Linkbases window opens. 5. In the Type field, click the AssistButton and select the relevant

linkbase type. 6. In the Description field, type a short description of the linkbase to be

imported. 7. Click Linkbase > Import. 8. In the Import Memo dialog box, locate the relevant linkbase file. 9. Click Open. 10. Click Yes to apply the linkbase to the taxonomy. After the import,

the XSD File Imported check box contains a check mark.

NOTE: While linkbase files typically contain the words label, presentation, calculation, or reference, this may not always be the case. Refer to the documentation that accompanies the taxonomy to review the file names. Linkbase files will normally end in .xml.

Demonstration: Update a Linkbase To update a linkbase that has changed, follow these steps:


2. Select the taxonomy that requires the update. 3. Click Taxonomy > Schemas. 4. Select the relevant record in the XBRL Schema window. 5. Click Schema > Linkbases. 6. Select the relevant record in the XBRL Linkbase window. 7. Click Linkbase > Import.



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8. In the Import Memo dialog box, select the file name of the updated taxonomy linkbase file.

9. Click Open. 10. Click Yes to replace the existing linkbase. 11. Click Yes to apply the linkbase to the taxonomy. The linkbase is updated.

Demonstration: Add a New Label Linkbase If a new label linkbase is received, such as, in another language, a new XBRL linkbase can be created and applied to the taxonomy. The steps to add a new linkbase are as follows:


2. Select the taxonomy that requires the update. 3. Click Taxonomy > Schemas. 4. Select the relevant record in the XBRL Schema window. 5. Click Schema > Linkbases. 6. Press F3 to insert a new line. 7. In the Type field, click the AssistButton and select Label. 8. In the Description field, enter a name for the new linkbase. 9. With the new line selected, click Linkbase > Import. 10. In the Import Memo dialog box, select the file name of the new

taxonomy linkbase file. 11. Click Open. 12. Click Yes to apply the linkbase to the taxonomy. The label linkbase is added to the taxonomy.

Demonstration: Apply a Linkbase If linkbases are not applied during the import, they can be applied to the taxonomy later. To apply an individual linkbase, follow these steps:


2. Select the relevant taxonomy. 3. Click Taxonomy > Schemas. 4. Select the relevant record in the XBRL Schema window. 5. Click Schema > Linkbases. 6. Select the linkbase to apply to the taxonomy. 7. Click Functions > Apply to Taxonomy.


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8. Click Yes to apply the linkbase to the selected taxonomy. To apply all linkbases to a taxonomy, follow the above steps, but in

step 6 select all linkbases.

Entering XBRL Line Definitions After importing or updating a schema, the lines must be supplied with the information that corresponds to the line types, such as comments or descriptions, G/L accounts, or constants. In addition, irrelevant lines can be marked as Not Applicable and will not be exported with the XBRL instance document. In this topic, the XBRL Taxonomy Lines and XBRL G/L Map Lines windows are explained to prepare for the demonstration of mapping to the Chart of Accounts. This topic also includes a review of the XBRL Mapping of G/L Accounts report and the process of copying XBRL setup.

NOTE: The mapping to the Chart of Accounts is the same for both Specification 1 and Specification 2 taxonomies. The difference is that Specification 1 taxonomies do not require the import of linkbases to be able to see the XBRL Taxonomy Lines window.

XBRL Taxonomy Lines Window Overview The XBRL Taxonomy Lines window:

• Is similar in structure to a chart of accounts. • Contains the labels, source types, and information imported from the

linkbases.

FIGURE 3-2: XBRL TAXONOMY LINES WINDOW



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As demonstrated, the XBRL Taxonomy Lines window is opened by selecting a taxonomy in the XBRL Taxonomy window, and then clicking Taxonomy> Lines. The General tab on the XBRL Taxonomy Lines window includes the following fields:

Field Description Taxonomy Name Identifies the current taxonomy. Label Language Indicates the taxonomy's language. Used for taxonomies

that have various language versions. Other languages are active only if label linkbases have been imported in other languages for a particular taxonomy.

The lines include the following fields.

Field Description Source Type

This information is provided in the Calculations linkbase, but can be changed if necessary. The options are:

• Not Applicable: Prevents a line from being exported to the XML document.

• Rollup: Indicates that the line is a rollup of other lines. Enter the XBRL lines that will be rolled up into this line by clicking XBRL Line > Rollups.

• Constant: If selected, a fixed amount must be entered in the Constant Amount field. This option can be used to express a number of shares, for example.

• General Ledger: Indicates that the information on the line comes from the General Ledger. After mapping to the appropriate accounts in the chart of accounts, a check mark is placed in the G/L Map Lines check box.

• Notes: Indicates that there are notes that will be exported along with the instance document. There will be a check mark in the Notes check box if there is a note.

• Description: Used to export a short description for the line.

• Tuple: Represents a number of related lines. The related lines are listed below this line and are indented.

Constant Amount

Indicates fixed amount information, such as number of employees. Used with the Source Type of Constant.


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Field Description Information

If selected, a message was imported with the taxonomy. This may be any information that the taxonomy provider chooses. To view the information, click XBRL Line > Information.

Reference

If selected, the Comment table contains a reference to official material relevant to the line. The reference was imported from the reference linkbase when the taxonomy was imported. To view the reference, click XBRL Line > Reference.

Notes

If selected, a note has been entered for the line that needs to be exported with the financial information. To add a note, click XBRL Line > Notes.

G/L Map Lines

If selected, this line has been mapped to the chart of accounts.

Rollup

If selected, this line has records in the Rollup Line table. This data was imported when the taxonomy was imported. The contents of this field cannot be changed or deleted.

Description

Enter a description on this line and select Source Type Description for the text to export with the financial information.

Name

The XBRL Line table contains all the definitions that exist within a given taxonomy. From this table, assign what information is to be exported in XML format and how it will be exported. The export file that is created is called an Instance Document.



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XBRL G/L Map Lines Window Overview The XBRL G/L Map Lines window is used to select which general ledger accounts Microsoft Dynamics NAV must use to calculate the amount that will be exported for each relevant line.

FIGURE 3-3: XBRL G/L MAP LINES WINDOW Open this window by clicking XBRL Line > G/L Map Lines from the XBRL Taxonomy Lines window. This window contains the following fields:

Field Description G/L Account Filter

Indicates the G/L account(s) that will be used to generate the exported data contained in the Instance Document. Only Posting accounts are used. Individual or multiple accounts can be entered.

Business Unit and Global Dimensions Filters

Defines business units or dimensions to be used to generate the exported data contained in the Instance Document.

Timeframe Type

Determines, along with the starting date, period length, and number of periods, what date range will be applied to the general ledger data exported for this line. The options are:

• Net Change: Used if the total amount changes from the beginning of the period through the period ending date.

• Beginning Balance: Used if the calculated amount is based on the balance from the start of the period to the period ending date.

• Ending Balance: Used if the calculated amount is based on the balance as of the period ending date.


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Field Description Amount Type

Determine which general ledger entries are included in the total calculated for export to the Instance Document. The options are:

• Net Amount: Used to include both credit and debit entries in the amount.

• Debits Only: Used to include only debit entries in the amount. • Credits Only: Used to include only credit entries in the amount.

Normal Balance

Determines how the balance is handled during calculation, allowing balances consistent with the Normal Balance type to be exported as positive values. The options are:

• Debit (positive) • Credit (negative)

For example, if the Instance Document needs to contain positive numbers, all G/L Accounts with a normal credit balance will need to have Credit (negative) selected for this field.

Demonstration: Map the Taxonomy to the Chart of Accounts Scenario: Now that the IAS taxonomy has been imported, the sum of the ending balances of both Domestic and Foreign Customer Accounts are mapped in the general ledger to the XBRL line labeled Trade Receivables, Gross, and Current. The XBRL Mapping of G/L Accounts report is then run to validate XBRL setup after the mapping of the taxonomy.

Steps To map XBRL lines to G/L accounts, follow these steps:


2. Click the IAS NEW taxonomy, and click Taxonomy > Lines. 3. Expand the Trade and Other Receivables Disclosures line, and

then expand the Trade and Other Receivables, Current line. 4. Expand the Trade Receivables, Net, Current line. 5. Click the Trade Receivables, Gross, Current line. 6. Click XBRL > G/L Map Lines. The XBRL G/L Map Lines window opens for this line.



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7. In the G/L Account Filter field, type "2310..2320" to include the Domestic and Foreign Customer accounts.

Alternatively, click the AssistButton to select the account or account range.

8. In the Timeframe Type field, select Ending Balance. 9. Ensure that the Amount Type field is set to Net Amount. 10. Ensure that the Normal Balance field is set to Debit (positive). 11. Close the XBRL G/L Map Lines window. The G/L Map Lines check box is selected for the Trade

Receivables, Gross, and Current line, indicating that the taxonomy line has been mapped to the G/L.

To run the XBRL Mapping to G/L Accounts report to verify the mapping on the IAS NEW taxonomy, follow these steps:

1. In the General Ledger folder, click Reports > Miscellaneous > XBRL Mapping of G/L Accounts.

2. In the Filter field for the Name line, click the AssistButton and select IAS NEW.

3. Click OK to close the XBRL Taxonomies window. 4. Click Preview to review and verify the mapped account information.

The report opens, with XBRL mapping displayed. 5. Close the Print Preview window.

Demonstration: Copy XBRL Setup It is possible to copy from one taxonomy to another. For example, a bank may base its taxonomy on the IAS Specification 2 taxonomy, which is already mapped to the G/L, so to save time, the setup is copied rather than re-mapped. To copy the setup from one taxonomy to another, follow these steps:


2. Click the taxonomy to copy the setup to and click Taxonomy > Lines.

3. Click Functions > Copy XBRL Setup. The XBRL Copy Setup window opens.

4. In the From Taxonomy Name field, click the AssistButton and select the taxonomy to copy setup from.

The To Taxonomy Name field is automatically populated with the current taxonomy.

5. Click OK to copy the setup information.


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NOTE: It is strongly recommended to copy only within a specification, for example, from one Specification 2 taxonomy to another, and not across specifications.

Exporting the XBRL Lines The purpose of defining the XBRL lines is to create and export an XBRL instance document. This document provides the required financial reporting information in an XML file format. This information can be previewed in a report before exporting to the requestor. In this topic, XBRL lines are previewed and exported to an XML Instance Document file.

Demonstration: Preview and Export the XBRL Lines Scenario: Now that you have mapped the IAS NEW taxonomy, you have to preview and export the Instance Document. To preview and export the instance document, follow these steps:

1. On the Navigation Pane, click Financial Management > General Ledger > Analysis & Reporting > XBRL Reporting > XBRL Spec. 2 Instance Document.

2. In the XBRL Taxonomy Line tab, filter on Business Units and global dimensions, as needed.

3. Click the Options tab. 4. In the XBRL Taxonomy Name field, select or type "IAS NEW". 5. In the Label Language field, click the AssistButton and select en. 6. Select the Create File check box to view a report. The XBRL File

Name box that has been grayed out, is made active. 7. In the XBRL File Name field, click the AssistButton. 8. Select a location to save the file and in the File Name field, type a

file name. 9. Click Save. 10. In the Starting Date field, type "01/01/08". 11. In the No. of Periods field, type "2". 12. In the Period Length field, type "1Y". 13. Ensure that the Closing Entries is set to Include. 14. Select the Document Complete check box. 15. Click Preview to preview the report. 16. Click OK to the message that the file was created. The XBRL Document report is created, displaying lines from the

designated time period and reflecting the filters you set.

17. Review the report and then close the Print Preview window. The saved XML file can be sent to the reporting authorities.



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Lab 3.1: Stock Exchange Reporting with XBRL Scenario The Stock Exchange has requested that CRONUS International Ltd. provide information about its assets and liabilities for 2007 using the IAS - XBRL Spec. 2 taxonomy. To provide this information, map to the following Asset and Liability accounts in your G/L:

Taxonomy Label

CRONUS G/L Accounts

Timeframe Type

Amount Type

Normal Balance

Assets Property, Plant and Equipment

1003..1999 Ending Balance

Net Amount Debit (positive)

Inventories 2110..2180 Ending Balance


Trade and Other Receivables (Current)



Cash and Cash Equivalents



Liabilities Issued Capital and Reserves


Net Amount Credit (negative)

Interest Bearing Borrowings (Non Current)



Trade and Other Payables (Current)



After mapping the accounts, create and preview a report to send to the Stock Exchange based on the following criteria:

• Only mapped assets and liabilities starting in January 2007 • Two periods for one year • Include Closing Entries and do not show zero lines.


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Challenge Yourself!

1. Map to the accounts as specified in the scenario. 2. Create the report as specified in the scenario.

Need a Little Help?

1. Open the XBRL Taxonomy Lines window for the IAS - XBRL Spec. 2 taxonomy.

2. Expand the Primary Financial Statement line and then expand all lines in the Balance Sheet.

3. Map to the balance sheet lines as specified in the scenario. 4. Open the XBRL Spec. 2 Instance Document report. 5. Filter the report as specified in the scenario. 6. Preview the report.

Step by Step


2. Select the IAS - XBRL Spec. 2 taxonomy. 3. Click Taxonomy > Lines. 4. Expand the Primary Financial Statements line. 5. Click the Balance Sheet line. 6. Click Functions > Expand All. 7. Press CTRL+HOME to go to the top of the lines. 8. Under Non Current Assets, click the Property, Plant and Equipment

line. 9. Click XBRL > G/L Map Lines. 10. In the G/L Account Filter field, type "1003..1999" to include all the

Fixed Assets accounts. 11. In the Timeframe Type field, click the AssistButton and select

Ending Balance. 12. Close the XBRL G/L Map Lines window. 13. Under Current Assets, click the Inventories line. 14. Click XBRL > G/L Map Lines. 15. In the G/L Account Filter field, type "2110..2180" to include all the

inventory accounts. 16. In the Timeframe Type field, click the AssistButton and select

Ending Balance. 17. Close the XBRL G/L Map Lines window. 18. Click the Trade and Other Receivables (Current) line. 19. Click XBRL > G/L Map Lines.



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20. In the G/L Account Filter field, type "2310..2340" to include all the receivables accounts.

21. In the Timeframe Type field, click the AssistButton, and select Ending Balance.

22. Close the XBRL G/L Map Lines window. 23. Click the Cash and Cash Equivalents line. 24. Click XBRL > G/L Map Lines. 25. In the G/L Account Filter field, type "2910..2940" to include all the

cash accounts. 26. In the Timeframe Type field, click the AssistButton, and then

select Ending Balance. 27. Close the XBRL G/L Map Lines window. 28. Under Equity, click the Issued Capital and Reserves line. 29. Click XBRL > G/L Map Lines. 30. In the G/L Account Filter field, type "3110..3120" to include the

equity accounts. 31. In the Timeframe Type field, click the AssistButton, and then

select Ending Balance. 32. In the Normal Balance field, click the AssistButton, and then select

Credit (negative). 33. Close the XBRL G/L Map Lines window. 34. Under Non Current Liabilities, click the Interest Bearing

Borrowings (Non Current) line. 35. Click XBRL > G/L Map Lines. 36. In the G/L Account Filter field, type "5110..5120" to include all the

long-term liability accounts. 37. In the Timeframe Type field, click the AssistButton, and then


Credit (negative). 39. Close the XBRL G/L Map Lines window. 40. Under Current Liabilities, click the Trade and Other Payables

(Current) line. 41. Click XBRL > G/L Map Lines. 42. In the G/L Account Filter field, type "5410..5425" to include all the

payables accounts. 43. In the Timeframe Type field, click the AssistButton, and then


Credit (negative). 45. Close the XBRL G/L Map Lines window. 46. Close the XBRL Taxonomy Lines window. 47. In the Analysis & Reporting folder, click XBRL Reporting >

XBRL Spec. 2 Instance Document.


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48. On the XBRL Taxonomy Line tab, go to an empty line, and in the Field field, click the AssistButton.

49. Select G/L Map Lines and click OK. 50. In the Filter field for the G/L Map Lines field, type "Yes". 51. Click the Options tab. 52. In the XBRL Taxonomy Name field, type "IAS". 53. In the Label Language field, click the AssistButton, and then select

en. 54. Select the Create File check box. 55. In the XBRL File Name field, click the AssistButton. 56. Select a location to save the file and in the File Name field, enter a

file name. 57. Click Save. 58. In the Starting Date field, type "01/01/07". 59. In the No. of Periods field, type "2". 60. In the Period Length field, type "1Y". 61. Select the Document Complete check box. 62. Click Preview to preview the report. 63. In the message box that says the file was created, click OK. 64. Review the report and then close the Print Preview window.



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Summary A company's ability to implement data in XBRL enables it to share financial data in an internationally recognized, computer-readable format with a number of agencies, from tax and government regulators, to banks, and other accounting agencies. XBRL can reduce human error, because it enables businesses to automate reporting and data exchange that previously had to be generated by hand.


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Quick Interaction: Lessons Learned Take a moment and write down three Key Points you have learned from this chapter:

1.

2.

3.



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