CIO Academy

New/Aspiring CIO AcademyOctober, 2012

Dona BoatrightCCCC Vice Chancellor, Emeritus

“Our doubts are traitors, and make us lose the good we oft

might win, by fearing to attempt.”

Measure for Measure, W. Shakespeare

OverviewThe Hierarchy of

Rules Key RegulationsManaging at the

CollegeHot IssuesResources and Tips

3

Understanding the Language

No good dictionary or Grammar availableBut check out the glossary of terms

Sometimes we call things by more than one name

Many words are acronyms

4

Living in Acronym WorldAnd then there is

the unrelenting use of abbreviations…….

5

Abbreviations Can Make or Break You

WSCHFTEFFTESSACCTBAFTOARRATMCAA-T, AS-T

6

Peralta Community College District PPSI VVSS PPIT SPPAC DAS PRC SMT IEC

BCC DMC PAAA CIC IEC BSMC VPI/D DWEMPC

7

Some Words are Charged…

They have multiple meaningsThe evoke different responses from different

constituencies

8

Some Issues Have Been Canonized…

9

AB 1725Represents the 10

Commandments?

OR

Work of the Devil?

10

Know who is talking

11

Leadership in a bureaucratic environment:

See the big wave, surf forward; don’t look back

12

The hierarchy of rules

Statute: state law—the Education CodeTitle 5 (of the California Code of Regulations): regulations adopted by the Board of GovernorsLocal board policy: local implementation of regulations

13

Statute

Title 5 regulations

Local board policy

Statute: Education Code Section 70901:

(a) The Board of Governors of the California Community Colleges shall provide leadership and direction in the continuing development of the California Community Colleges as an integral and effective element in the structure of public higher education in the state. The work of the board of governors shall at all times be directed to maintaining and continuing, to the maximum degree permissible, local authority and control in the administration of the California Community Colleges.

70901(b)(6): Establish minimum conditions entitling districts to receive state aid for support of community colleges.

14

Ed Code, cont’d70902. (a) Every community college district

shall be under the control of a board of trustees, which is referred to herein as the "governing board." …The governing board of each community college district shall establish rules and regulations not inconsistent with the regulations of the board of governors and the laws of this state for the government and operation of one or more community colleges in the district.

15

Regulations - who cares!!!

16

Regulations—who cares?You Should!!!

Ethical commitments made by those who sign off on compliance

Economic implications for failure to adhere to regulations that have apportionment sanctions attached

Political implications of flouting of regulations

17

Title 5 regulationsMinimum conditions for receipt of state

supportStandards of scholarship (§51002)Remedial coursework limit (§55765.5)Grade changes (§55760)Award of degrees and certificates (§51004)Minimum requirements for the Associate Degree

(§55806)Open courses (§51006)Equal employment opportunity (§51010)Student fees (§51012)Curriculum (§51021)

18

Regulations and the Department of Finance

If DOF believes that a mandated cost results from a new regulation, they can veto a BOG decision!!

Local Board policyPolicies implementing Title 5 regulations

Per Ed Code 70902 aboveBe aware of your own district’s policies

20

Minimum Conditions Compliance

Be aware of all the elements

Know which ones are your responsibility

Pay attention to deadlines on reporting

21

Minimum Conditions Compliance Advice

Some topics “involve greater likelihood of violations and will be monitored more closely”

“Self-compliance and other mechanisms” will now be used for some issues which are tracked elsewhere: Comprehensive PlansApproval of new colleges and educational centersAccreditationCounseling programsObjectivesFaculty, staff and student participation in governance

or through the complaint process

23

Leadership is Key•Stretch people to potentially achieve goals they didn’t think were possible.

•Be direct. Don’t tiptoe around hard issues.

•Be an “information socialist”. Don’t hoard information

Managing at the College You cannot know all the information all the time.Key is to be AWARE of: your areas of responsibility where to find information quickly when

you need it who you can call when you cannot find it!

25

Managing at the College Hiring Evaluation Scheduling Assignment/Load Contract Negotiations Contract Management Conflict Resolution

26

F/T Faculty Hiring/Evaluation

Use CIO network for “real” reference checksKeep department culture in mind (good fit or

change agent?)Be advocate for studentsBe vigilant during first yearBe bold

27

P/T Faculty Hiring/Evaluation

Avoid Crisis or Convenience HiringCreate Part-Time Faculty PoolsPay attention to Evaluation processMonitor Re-hire process

Student evals & complaintsGrading practicesStudent retention

Avoid “owning” mediocre PT facultyBe Advocate for Student Needs

28

Collective Bargaining Be involved whether at the

table or not Pay attention in your

practices Avoid setting unwanted

precedents Train your Deans and

Chairs

29

Faculty Assignment and Load/Contract Enforcement

Quest for Perfect Schedule for STUDENT needs as opposed to faculty

Be strict, consistent but not inflexibleCreate an ethos of fair process so you do not

have to overrule your dept. chairsKNOW the contract

30

Conflict ManagementMaintain communication with deans/chairsFollow college processesDocument conversationsBe creativeUse resources: HR, Medical, Legal

31

.

REMEMBER: It’s not about you. You don’t lead by your

position. You lead by how you influence other people’s

thinking.

Awareness of Statewide Issues

Know the System Office Structure & Staff

Use the tools: websites Read the memosMeet the deadlinesAsk questionsEngage with the

Consultation Process

33

34

Recent and Continuing Issues

Budget Basic Skills 50% law Categorical shrinkage Scheduling Priorities (transfer, cte, basic skills) SB 1440 Implementation aat/ast Non Credit BOG Student Success Task Force Recommendations Title 5 Regulation changes.

Accreditation

35

36

SB 1440 Law since 2010

Transfer Degree simplified to 60 units with 18 units of major or area of emphasis

C or better students guaranteed admission to CSU

Prohibit CSU from requiring additional lower division course work beyond the 60 units

Senate developed Degree plans

37

SB 1440

38

Intersegmental Curriculum WorkgroupWeb site: SB1440.org

§58130 “No state aid or apportionment may be claimed on account of the attendance of students in non credit classes in dancing or recreational physical

education.”Top Codes 0835 and 1008

40

Accreditation:FOCUS ON THE BIG 4+1

Responses to Previous Recommendations

Program Review – Sustained

Planning – Sustained

Student Learning Outcomes – Proficiency!

Distance Education

41

AFFIRMATIVE ACCREDITATION

REMEMBER: It’s all about the college……..

Question: “Can we assure parents, potential students and others that we provide a reputable, high quality educational experience?”

Answer: Clear, concise, honest reviewReports to avoid at all cost:

National Enquirer or Doctoral Dissertation

42

Be specific and measurable..

Action PlanThe College will investigate stable funding

sources required to maintain technology and the required support.

The College will seek additional technology funding through on-going state funding, business and industry partnerships, and will forecast for a future bond measure to support its instructional technology needs.

43

Self EvaluationThe College and Library together have a very

strong information competency program and plan in place to ensure that students gain information competency skills. As the number of courses infused with information competency increases, students will have more opportunities to learn and practice these skills regardless of whether they plan to obtain associate’s degrees or pursue other educational paths.

Action PlanNone.

Remember - We’re all in this together…

44

Resources and tipsProgram and Course Approval HandbookTutoring and Learning Assistance GuidelinesBasic Skills Report (“Poppy Copy”) Legal Affairs site at www.cccco.eduThe roles of the “O ’s”: CIOs, CSSOs, CHROs,

CBOs, and othersCIO Manual

45

Where Can I Find This Stuff?

Ccccio.org: CIOsCccco.edu: Chancellor’s OfficeCccaoe.org: Technical Education DeansRpgroup.org: ResearchersCssofficers.org: CSSOsCcleague.org The LeagueAccjc.org: AccreditationAsccc.org: Academic SenateSB1440.org

46

Top 10 “Get Real” List of Things Administrators Need to Know

1. There will never be enough MONEY!2. There will never be enough STAFF!3. There will never be enough TIME!4. There will never be enough SPACE! There will

always be problems with construction projects.5. People will still be PEOPLE! They will occasionally

misunderstand, blame it on someone else and mess things up! We are not Gods!

6. Your job will get harder, and the organization and work will be more complex. More rules, constraints…

47

Top 10 “Get Real List” (continued)

7. CHANGE will be the only CONSTANT!8. There will be increased external COMPETITON.9. OPPORTUNITIES are seldom labeled. Opportunities are

often disguised as problems. Ban the word “CAN’T ” from your vocabulary.

10. You are NOT ALONE – WORK IN TEAMS and partnerships. Compromise is not a dirty word. Strategic partnerships and teamwork can overcome most of the above realities.

Originally prepared by Bill Feddersen, Retired College President, Mt. SAC

48

DON’T GO IT ALONE

49

50

Q & A