CITY COUNCIL MEETING AGENDA Council Chambers, 1000 Laurel ... · • Handed out police blotter •...

Council may add and take action on other items not listed on this agenda. If you need ADA accommodations, please contact City Hall at (253) 517-2705 prior to the meeting.

Thank you.

CITY COUNCIL MEETING AGENDA Council Chambers, 1000 Laurel Street

September 21, 2015 Monday

Regular Meeting

7:00 p.m.

1. Call to Order and Flag Salute

2. Roll Call of Councilmembers

3. Additions/Deletions

4. Citizen Participation Citizens may comment on any topic that is not on the Regular Agenda. To comment, please raise your hand to request recognition by the Chair. Once so recognized, please step to the podium and state your name and address for the record before making your comments. Also, please limit your comments to no more than three (3) minutes.

The public may comment on individual agenda items on the Regular Agenda prior to Council’s action.

The public may also submit written communications, via letters or emails to [email protected]. Any item received by noon on the day of the meeting will be distributed to Council.

5. Presentations & Proclamations 6. Consent Agenda

A. Minutes i. 9/8/15 Regular Meeting ii. 9/14/15 Study Session

B. Claims Approval i. Approval of vouchers numbered 57552-57619 in the amount of

$577,970.03.

Council may add and take action on other items not listed on this agenda. If you need ADA accommodations, please contact City Hall at (253) 517-2705 prior to the meeting.

Thank you.

ii. Approval of payroll for 9/4/15 and related check numbers 3877-3881 and 57537-57551 in the amount of $236,493.83.

7. Regular Agenda Items A. Approval of Purchase of New Backhoe B. Approval of Purchase of Portable Variable Message Board (VMB) C. Approval of City Engineer Position D. Resolution – Right-of-Way Acquisition Policy

8. Council Reports

9. Director’s Reports

10. Mayor’s Report

11. Adjournment

12. Upcoming Meetings

CITY COUNCIL MINUTES Regular Meeting Tuesday, September 8, 2015 7:00 p.m. CALL TO ORDER Mayor Perry called the meeting to order at 7:00 p.m., and led the flag salute. ROLL CALL

Present: Mayor Pro Tem Zaroudny, Councilmembers Whalen, Manley, Ott, Morton, Johnson

Absent: Councilmember Bennest

STAFF PRESENT

Finance Director Garrison, Police Chief Hernandez, Community Development Director Nix, and City Clerk Bolam ADDITIONS / DELETIONS CITIZEN PARTICIPATION

CONSENT AGENDA

Speaker Comments Heather Read prepared statement against 911 Memorial in Milton Community

Park.

Noah Bershatsky Fully supports a 911 memorial in some shape or form. Current plan is grotesque; an eyesore. If it truly can’t be changed, it has to go back.

Tom Boyle Website hasn’t been updated and isn’t being used the best. Public meetings should be on the front page.

City Clerk Four citizen letters read into the record, all in opposition to the 911 Memorial in Milton Community Park.

Approval of:

A. Minutes

a. August 10, 2015 Special Meeting

B. Voucher and Payroll Approval

a. August vouchers numbered 57360-57518 in the amount of $543,059.29.

b. Payroll for 8/5/15 and 8/20/15, and related checks numbered 57346-57359, 57380, 57444-57447, and 57455-57460 in the amount of $406,493.60.

c. September vouchers numbered 57519-57536 in the amount of $17,851.38.

Some question/answer time ensued. COUNCILMEMBER MORTON MOVED, seconded by Councilmember Whalen, to approve the Consent Agenda. Passed 6/0. PUBLIC HEARING

A. 2015 Budget Amendment #2 Director Garrison provided a brief introduction to the budget amendment necessity. Mayor Perry opened the public hearing at 7:26 pm.

Mayor Perry closed the public hearing at 7:28 pm. REGULAR AGENDA

• 2015 Budget Amendment #2 Director Garrison explained the included changes. One more look will come near the end of the year to determine whether another amendment is necessary. She explained the handout detailing changes involving the criminal justice fund. 7:33 pm – recess called. 7:40 pm – meeting reconvened. Clarification discussion time ensued. MAYOR PRO TEM ZAROUDNY MOVED, seconded by Councilmember Whalen, to adopt the attached Ordinance amending the 2015 Budget and Staffing Levels.

Speaker Address Comments Tom Boyle 1109 9th Ave Likes the format. Public Hearing not advertised in

the Signal nor the reader board.

Mayor Pro Tem Zaroudny explained her understanding of the concerns stated and her understanding of the steps that have been taken by Director Garrison to bring the city’s financial records to the most accurate they have ever been. Councilmember Whalen said he wants to see the strategic reserve fund increased in future years. The motion was voted on and passed 5/1. (Johnson)

• Traffic Impact Fee Update Director Nix presented and explained a handout detailing the full impact fees to build a new single family residence in neighboring jurisdictions. He explained the public process to date on this subject, including the Planning Commission’s vote to recommend approval. He referred to the packet reports in his complete presentation. Councilmember Manley pointed out that even doubling the traffic impact fee will not begin to touch the unfunded costs of identified improvements. He pointed out his appreciation for what staff is attempting, while explaining his strong opposition to this action. Discussion ensued, including direct and indirect impacts, the need for additional revenue however small, and the purpose to not subsidize development. 9:34 pm – recess called. 9:37 pm – meeting reconvened.

COUNCILMEMBER WHALEN MOVED, seconded by Councilmember Morton, to adopt Ordinance 1869-15 amending Section 16.84 of Milton Municipal Code as it relates to the continued implementation of the collection of Traffic Impact Fees as development occurs within the City of Milton. Councilmember Whalen pointed out the extensive time and money that has been spent on this, and said that this is an avenue of negotiation. The matter was voted on and passed 4/2. (Ott and Manley)

• Mayoral Delegation of Duties

Speaker Address Comments Tom Boyle 1109 9th Ave That $3,900 is per p.m. trip, so an ADU for example

would be affected.

Jacquelyn Whalen Planning Commission

The document included in the packet and referred to by Council is a PSRC-generated document.

Mayor Perry explained that the MMC is not flexible with regard to the absence of the Mayor. Director Garrison and Chief Hernandez further clarified the purpose of this ordinance. Discussion ensued. The proposed ordinance will be amended to reflect a gender-neutral status. MAYOR PRO TEM ZAROUDNY MOVED, seconded by Councilmember Manley, to amend Chapter 2.06 of the Milton Municipal Code through the addition of Section 2.06.020 titled “Delegation of Duties by the Mayor”. Passed 4/2 (Johnson and Ott)

• Fee Schedule Update Director Garrison explained the proposed changes to the Fee Schedule. COUNCILMEMBER MORTON MOVED, seconded by Councilmember Johnson, to adopt the attached Resolution approving the updated Fee Schedule. Decision to include the clarification of “additional” on the Bazaar Late Registration Fee. Passed 6/0. COUNCIL REPORTS Councilmember Whalen

• Community Park sign at 15th/Milton Way needs landscape maintenance • Reported a line-of-sight issue when traveling on Porter Way

Councilmember Manley

• Attending Chamber lunch tomorrow • Met with legislative candidate Teri Hickel

Councilmember Ott

• Milton Days very successful • Community effort on Officer Lyon impressive

Councilmember Morton

• Reports from Milton Days vendors indicated busier year Councilmember Johnson

• Milton Days was fantastic – appreciated all the City staff being there Mayor Pro Tem Zaroudny

• Regarding the 911 Memorial comments – happy that citizens have spoken up – we should encourage the memorial to go on, but look at options to mitigate the design

DIRECTOR’S REPORTS

Director Nix • Attended the 911 Memorial Committee meeting – asked for the integration of the

Parks Board, which was well-received • Flashing pedestrian lights – working on receiving additional bids • Working on the budget for Community Development and Public Works

departments, to include capital projects (handout) • Working on a current project list – about 15 land use projects in the works • Mechanical relocation for city hall roof done this week – roof project will begin on

9/21 • MAC bathrooms are done with compliments • Skate Park will be repaired this month

Chief Hernandez

• Handed out police blotter • Aug 29 wind storm – Milton fared well • Sept 3 brown water issue explained • City staff expressed excitement and pride for the involvement with Milton Days • New operations superintendent now on board – currently auditing the operations

staff and processes • Met with new fire chief with the Mayor – lease agreement work coming • Clarified the structure of Milton’s strong-mayor form of government

MAYOR’S REPORT

• Chamber lunch tomorrow includes school superintendent – school district is in good hands

• Attended WCIA training on HR best practices with senior management • Attended Edgewood mayor’s swearing-in ceremony along with some members of

council and staff • Event Committee is planning the Craft Bazaar which will be bigger and better • Appreciated staff’s presence at Milton Days – nearly 100% participation • 911 Memorial parade this Friday followed by a small ceremony in Milton

Community Park • City website is up to date

ADJOURNMENT Adjourned at 10:48 p.m.

______________________________ Debra Perry, Mayor

ATTEST: _________________________________ Katie Bolam, City Clerk

mmayerTypewritten TextBack to Agenda

DRAFT CITY COUNCIL MINUTES Study Session Monday, September 14, 2015 7:00 p.m. CALL TO ORDER Mayor Perry called the meeting to order at 7:00 p.m., and led the flag salute. ROLL CALL

Present: Mayor Pro Tem Zaroudny, Councilmembers Whalen, Bennest, Manley, Ott, Morton, Johnson

STAFF PRESENT

Finance Director Garrison, Police Chief Hernandez, Community Development Director Nix, and City Clerk Bolam EXECUTIVE SESSION Mayor Perry recessed the meeting to Executive Session at 7:05 pm for the purpose of discussing the negotiations of the IBEW Local 483 labor contract as per RCW 42.30.140(4)(b). The meeting was called back to order at 8:45 pm STUDY ITEMS

A. NPDES Presentation Director Nix presented a power point explaining the NPDES Stormwater Permit requirements. Discussion ensued.

B. City Engineer Position Mayor Perry introduced this topic, explaining the efficiencies of the proposed restructuring. Chief Hernandez, Director Nix, and management consultant Pete Lewis added information. Discussion ensued. MAYOR’S REPORTS

• Review of congratulations letter received from the Department of Commerce for the city’s comprehensive plan.

DIRECTOR’S REPORTS Chief Hernandez & Director Nix

• Handed out announcement on upcoming fireflow testing scheduled for next week.

ADJOURNMENT Adjourned at 10:30 p.m.

______________________________ Debra Perry, Mayor

ATTEST: _________________________________ Katie Bolam, City Clerk

CONSENT AGENDA ITEM #

Finance Director DATE

Dates Check # Amount Date Check # Amount9/9/2015 57552-57577 68,872.22 9/4/2015 ACH 88,950.30

9/11/2015 57578-57603 275,111.82 9/4/2015 Ck 3877-3881, 57537-57551 147,543.53 9/12/2015 57604 148,230.00 9/16/2015 57605-57606 565.22 9/22/2015 57611-57618 81,190.77$ 9/30/2015 57619 4,000.00$

Total Accounts Payable: 577,970.03$ Total Payroll: 236,493.83$ VoidsPrinter Error Checks

Dated: September 21st, 2015

WE, THE UNDERSIGNED COUNCILMEMBERS OF THE CITY OF MILTON, WASHINGTON, DO HEREBY CERTIFY AND APPROVE THE PAYROLL AND CLAIM VOUCHERS FOR THE TOTAL AMOUNT OF:

$814,463.86

COUNCILMEMBER COUNCILMEMBER

COUNCILMEMBER COUNCILMEMBER

CITY OF MILTONPAYROLL and CLAIMS VOUCHER APPROVAL

Sep-15

I HEREBY CERTIFY THAT THE EXPENDITURES SHOWN BELOW REFLECT THE TRUE AND CORRECT EXPENDITURES TO THE BEST OF MY KNOWLEDGE. I FURTHER CERTIFY THE EXPENDITURES BELOW TO BE VALID AND CORRECT.

Claim Vouchers: Payroll Disbursements:

kbolamTypewritten Text6B

mmayerTypewritten TextReturn to Agenda

CHECK REGISTERCity Of Milton Time: 15:57:45 Date: 09/17/2015MCAG #: 09/01/2015 To: 09/30/2015 Page: 1Trans Date Type Acct # Chk # Claimant Amount Memo

5580 09/09/2015 Claims 1 57552 ARCHITECTURAL SPECIALTIES INC.

312.88 Water Material

403 - 534 50 48 000 - Repairs and Maintenance 312.88 Fixed Skylight W/Clear Acrylic Dome

APs Amount For2439 312.88 Water Material

5581 09/09/2015 Claims 1 57553 BEST PARKING LOT CLEANING

541.53 Street Sweeping

101 - 542 30 48 000 - Repairs and Maintenance 541.53 Street Sweeping

APs Amount For2457 541.53 Street Sweeping

5582 09/09/2015 Claims 1 57554 CHUCKALS 40.30 Finance Office Supplies

406 - 531 10 41 000 - Professional Services 8.06 Labels401 - 533 10 41 000 - Professional Services 16.12 Labels403 - 534 10 41 000 - Professional Services 16.12 Labels

APs Amount For2445 40.30 Finance Office Supplies

5583 09/09/2015 Claims 1 57555 DATA BAR INCORPORATED

9,260.18 Utility Statement Production & Mailing; Utility Statement Production And Mailing; Print & Mail Stormwater Press Newsletter;Utility Bill Production & Mailing

406 - 531 10 49 003 - Misc/Outside Printing 189.66 Utility Billing Print & Mail406 - 531 10 49 003 - Misc/Outside Printing 738.04 Utility Billing Print & Mail406 - 531 10 49 003 - Misc/Outside Printing 921.52 Print Stormwater Press Newsletter Aug

2015406 - 531 10 49 003 - Misc/Outside Printing 720.59 Utility Billing Print & Mail406 - 531 10 49 003 - Misc/Outside Printing 97.22 Stormwater Press Insert401 - 533 10 49 003 - Misc/Outside Printing 379.31 Utility Billing Print & Mail401 - 533 10 49 003 - Misc/Outside Printing 1,476.08 Utility Billing Print & Mail401 - 533 10 49 003 - Misc/Outside Printing 1,441.18 Utility Billing Print & Mail403 - 534 10 49 003 - Misc/Outside Printing 379.31 Utility Billing Print & Mail403 - 534 10 49 003 - Misc/Outside Printing 1,476.08 Utility Billing Print & Mail403 - 534 10 49 003 - Misc/Outside Printing 1,441.19 Utility Billing Print & Mail

APs Amount For2431 948.28 Utility Statement Production & Mailing2441 3,690.20 Utility Statement Production And Mailing2442 921.52 Print & Mail Stormwater Press Newsletter2443 3,700.18 Utility Bill Production & Mailing

5584 09/09/2015 Claims 1 57556 FEDERAL WAY AUTOMOTIVE

948.75 Vehicle Repair And Maintenance; Vehicle Repair And Maintenance; Vehicle Repair And Maintenance; Vehicle Repair And Maintenance; Vehicle Repair And Maintenance; Vehicle Repair And Maintenance; Vehicle

107 - 521 20 48 001 - Vehicle Repairs and Maintena 137.69 Install Bicycle Hitch107 - 521 20 48 001 - Vehicle Repairs and Maintena 92.42 Install Bicycle Hitch107 - 521 20 48 001 - Vehicle Repairs and Maintena 92.42 Install Bicycle Hitch107 - 521 20 48 001 - Vehicle Repairs and Maintena 92.42 Installed Bicycle Hitch107 - 521 20 48 001 - Vehicle Repairs and Maintena 92.42 Install Bicycle Hitch107 - 521 20 48 001 - Vehicle Repairs and Maintena 295.85 Oil Change, Lube, Diagnostics, Rotate

Tires, Replace Belts


107 - 521 20 48 001 - Vehicle Repairs and Maintena 145.53 Oil Change, Lube, Dianostics, Rotate Tires

APs Amount For2422 137.69 Vehicle Repair And Maintenance2423 92.42 Vehicle Repair And Maintenance2424 92.42 Vehicle Repair And Maintenance2425 92.42 Vehicle Repair And Maintenance2426 92.42 Vehicle Repair And Maintenance2427 295.85 Vehicle Repair And Maintenance2428 145.53 Vehicle Repair And Maintenance

5585 09/09/2015 Claims 1 57557 GRAY & OSBORNE INC 7,631.98 Engineering Services; Engineering Services

101 - 542 90 41 000 - Professional Services 5,267.24 ROW Engineering310 - 595 30 63 082 - Milton Way Ped Improv 2,364.74 Milton Way Ped Imps (17th To 22nd Av)

APs Amount For

2464 5,267.24 Engineering Services2465 2,364.74 Engineering Services

5586 09/09/2015 Claims 1 57558 HD SUPPLY POWER SOLUTIONS

191.45 Electric Materials; Curtailment Project Materials

401 - 533 50 31 000 - Operating Supplies 82.05 Guy Strand Wire401 - 594 33 63 095 - Curtailment Project 109.40 Curtailment Project Materials

APs Amount For2448 82.05 Electric Materials2455 109.40 Curtailment Project Materials

5587 09/09/2015 Claims 1 57559 HD SUPPLY WATERWORKS 5,199.44 Water Materials; Water Materials403 - 534 50 31 000 - Office and Operating Supplies 1,003.26 Washers, Tubing, Yoke Insta-Tite403 - 534 50 31 000 - Office and Operating Supplies 4,196.18 Yokes, CPLG PJ, Washers, Rectorseal,

Bilge Pumps, Tubing

APs Amount For2458 1,003.26 Water Materials2459 4,196.18 Water Materials

5588 09/09/2015 Claims 1 E57560 KANSAS STATE BANK 8,109.03 Vactor Truck Payment

406 - 531 30 48 000 - Repairs and Maintenance 8,109.03 Vactor Truck Payment

APs Amount For2467 8,109.03 Vactor Truck Payment

5589 09/09/2015 Claims 1 57561 LARSEN SIGN CO. 350.08 Vehicle Repair And Maintenance

107 - 521 20 48 001 - Vehicle Repairs and Maintena 350.08 Vehicle Lettering Applied To PD #083

APs Amount For2463 350.08 Vehicle Repair And Maintenance

5590 09/09/2015 Claims 1 57562 MC ELECTRIC VEHICLES 213.71 Fleet Materials

501 - 548 30 34 000 - Parts 213.71 Switch For Electric Vehicle

APs Amount For2462 213.71 Fleet Materials

5591 09/09/2015 Claims 1 57563 NATIONAL BARRICADE CO., LLC

419.93 Milton Days Barricade And Signage Rental


116 - 573 91 45 000 - Milton Days - Rentals 419.93 Milton Days Barricade & Signage Rental

APs Amount For2452 419.93 Milton Days Barricade And Signage Rental

5592 09/09/2015 Claims 1 57564 NEWS TRIBUNE, THE 1,000.90 Legal Notice Publication; Legal Notice Publication; Legal Notice Publication; Legal Notice Publication; Legal Notice Publication

001 - 511 60 41 002 - Advertising 48.46 Ordinance Publication 1867-15001 - 558 50 41 002 - Advertising 207.18 Determination Of Non Significance001 - 558 50 41 002 - Advertising 302.02 Modified Mitigated Determination Of

Non-Significance001 - 558 50 41 002 - Advertising 205.54 Public Hearning Notice 9/17 #11/2014001 - 558 50 41 002 - Advertising 237.70 Public Hearing Notice 09/17 #05-2015

APs Amount For2429 207.18 Legal Notice Publication2430 302.02 Legal Notice Publication2436 48.46 Legal Notice Publication2437 205.54 Legal Notice Publication2438 237.70 Legal Notice Publication

5593 09/09/2015 Claims 1 57565 NORTHSTAR CHEMICAL 452.70 Water Materials403 - 534 51 31 000 - Office and Operating Supplies 452.70 Sodium Hypochlorite

APs Amount For2456 452.70 Water Materials

5594 09/09/2015 Claims 1 57566 PACIFIC COAST MEMORIALS

247.00 Memorial Bench Engraving

001 - 517 90 41 000 - Prof Svcs 247.00 Memorial Bench Engraving

APs Amount For2440 247.00 Memorial Bench Engraving

5595 09/09/2015 Claims 1 57567 PRO-BUILD 50.17 Facility Materials; Facility Materials

001 - 518 30 31 000 - Operating Supplies 16.49 Masking Tape001 - 518 30 31 000 - Operating Supplies 33.68 Painting Supplies

APs Amount For

2449 16.49 Facility Materials2453 33.68 Facility Materials

5596 09/09/2015 Claims 1 E57568 PUGET SOUND ENERGY 233.36 MAC Natural Gas; Electric For Intertie

403 - 534 50 47 000 - Public Utility Services 147.15 Electric For Intertie001 - 569 00 47 000 - Public Utilities-SC 86.21 Natural Gas MAC

APs Amount For2345 86.21 MAC Natural Gas2346 147.15 Electric For Intertie

5597 09/09/2015 Claims 1 57569 SCHWEITZER ENGINEERING LABORATORIES, INC

25,525.21 Engineering Services

401 - 594 33 63 095 - Curtailment Project 25,525.21 Curtailment Project

APs Amount For


APs Amount For2454 25,525.21 Engineering Services

5598 09/09/2015 Claims 1 57570 SUPPLYWORKS 353.10 Facility Materials

001 - 518 30 31 000 - Operating Supplies 353.10 Janitorial Supplies

APs Amount For2450 353.10 Facility Materials

5599 09/09/2015 Claims 1 57571 SYSTEMS FOR PUBLIC SAFETY, INCL.

4,087.44 Vehicle Repair And Maintenance; Vehicle Repair And Maintenance

107 - 521 20 48 001 - Vehicle Repairs and Maintena 3,696.64 Repair Brakes And Transmission107 - 521 20 48 001 - Vehicle Repairs and Maintena 390.80 Alternator & Radio Head Replaced

APs Amount For2468 3,696.64 Vehicle Repair And Maintenance2469 390.80 Vehicle Repair And Maintenance

5600 09/09/2015 Claims 1 57572 TACOMA POWER 184.97 Electric Materials

401 - 533 50 31 000 - Operating Supplies 184.97 Power Pole Anchors

APs Amount For2447 184.97 Electric Materials

5601 09/09/2015 Claims 1 57573 UNIFIRST CORPORATION 592.95 Uniforms; Uniforms; Uniforms; Uniforms

001 - 518 30 20 002 - Uniforms 13.46 Uniforms001 - 518 30 20 002 - Uniforms 5.85 Uniforms406 - 531 30 20 002 - Uniforms 21.52 Uniforms406 - 531 30 20 002 - Uniforms 9.34 Uniforms401 - 533 50 20 002 - Uniforms 77.24 Uniforms401 - 533 50 20 002 - Uniforms 77.24 Uniforms403 - 534 50 20 002 - Uniforms 7.02 Uniforms403 - 534 50 20 002 - Uniforms 111.65 Uniforms403 - 534 50 20 002 - Uniforms 48.50 Uniforms403 - 534 50 20 002 - Uniforms 6.96 Uniforms101 - 542 30 20 002 - Uniforms 55.15 Uniforms101 - 542 30 20 002 - Uniforms 23.96 Uniforms501 - 548 30 20 002 - Uniforms 80.71 Uniforms501 - 548 30 20 002 - Uniforms 35.06 Uniforms001 - 576 80 20 002 - Uniforms 13.45 Uniforms001 - 576 80 20 002 - Uniforms 5.84 Uniforms

APs Amount For2432 84.26 Uniforms2433 295.94 Uniforms2434 128.55 Uniforms2435 84.20 Uniforms

5602 09/09/2015 Claims 1 57574 UNITED SITE SERVICES 1,102.00 Milton Days Portable Restrooms/Sanitation Service

116 - 573 91 45 000 - Milton Days - Rentals 1,102.00 Milton Days Portable Restrooms/Sanitation Service Rental

APs Amount For

2451 1,102.00 Milton Days Portable Restrooms/Sanitation Service

5603 09/09/2015 Claims 1 57575 WATER MANAGEMENT LABORATORIES

935.00 Water Materials; Water Testing


403 - 534 51 41 000 - Professional Services 830.00 Water Testing403 - 534 51 41 000 - Professional Services 105.00 Water Testing

APs Amount For2460 830.00 Water Materials2461 105.00 Water Testing

5604 09/09/2015 Claims 1 E57576 XPRESS BILL PAY ACCOUNTS PAYABLE

686.40 Web Transaction Fees

406 - 531 10 41 000 - Professional Services 226.51401 - 533 10 41 000 - Professional Services 233.38403 - 534 10 41 000 - Professional Services 226.51

APs Amount For2446 686.40 Web Transaction Fees

5605 09/09/2015 Claims 1 57577 GENE & LORRAINE ZIEMKE

201.76 Refund inactive customer credit balance

406 - 343 10 00 000 - Storm Drainage Fees -140.24401 - 343 30 00 000 - Electric Sales -61.52

APs Amount For2471 201.76 Refund inactive customer credit balance

5647 09/11/2015 Claims 1 57578 ASSOCIATED PETROLEUM PRODUCTS

985.07 Oil

406 - 531 30 32 000 - Fuel 98.51 Oil401 - 533 50 32 000 - Fuel 197.01 Oil403 - 534 50 32 000 - Fuel 295.53 Oil101 - 542 30 32 000 - Operating Supplies/Fuel 197.01 Oil001 - 576 80 32 000 - Fuel 197.01 Oil

APs Amount For2480 985.07 Oil

5648 09/11/2015 Claims 1 E57579 BONNEVILLE POWERADMINISTRATION

154,687.00 Monthly Power

401 - 533 50 33 000 - BPA-Electricity for Resale 154,687.00 Monthly Power For Resale

APs Amount For2338 154,687.00 Monthly Power

5649 09/11/2015 Claims 1 57580 CDW GOVERNMENT, INC. 3,838.69 IT Materials; IT Materials; IT Materials

001 - 594 19 64 000 - Capital Expense - technology 2,187.78 Trend A/G Ent Renewal001 - 594 19 64 000 - Capital Expense - technology 103.69 Microsoft Surface Pro Extended Warranty001 - 594 19 64 000 - Capital Expense - technology 1,547.22 Surface Pro & Accessories, Monitors

APs Amount For2242 2,187.78 IT Materials2493 103.69 IT Materials2494 1,547.22 IT Materials

5650 09/11/2015 Claims 1 57581 CENTURYLINK 216.07 T1 Lines

107 - 521 20 42 000 - Communication 72.02 T1 Lines401 - 533 10 42 000 - Communications 72.04 T1 Lines403 - 534 10 42 000 - Communication 72.01 T1 Lines

APs Amount For


APs Amount For2495 216.07 T1 Lines

5651 09/11/2015 Claims 1 E57582 CHASE PAYMENTECH 1,266.96 Credit Card Processing Fees

406 - 531 10 41 000 - Professional Services 253.39 Credit Card Processing Fees401 - 533 10 41 000 - Professional Services 506.78 Credit Card Processing Fees403 - 534 10 41 000 - Professional Services 506.79 Credit Card Processing Fees

APs Amount For2489 1,266.96 Credit Card Processing Fees

5652 09/11/2015 Claims 1 57583 CHUCKALS 514.33 Public Works Operating Supplies; Utility Billing Materials; Finance Office Supplies

001 - 514 20 31 000 - Office and Operating Supplies 6.34 Scissors, Laminating Pouch, Post It Notes, Binder Clips

001 - 518 30 31 000 - Operating Supplies 34.90 Work Order Forms001 - 518 50 31 000 - Office Supplies - Central Store 3.17 Scissors, Laminating Pouch, Post It Notes,

Binder Clips107 - 521 20 31 000 - Office and Operating Supplies 3.17 Scissors, Laminating Pouch, Post It Notes,

Binder Clips406 - 531 10 31 000 - Office and Operating Supplies 6.34 Scissors, Laminating Pouch, Post It Notes,

Binder Clips406 - 531 10 41 000 - Professional Services 55.29 24 Hour Notices For Disconnection406 - 531 30 31 000 - Operating Supplies 34.90 Work Order Forms401 - 533 10 31 000 - Office and Operating Supplies 22.19 Scissors, Laminating Pouch, Post It Notes,

Binder Clips401 - 533 10 41 000 - Professional Services 110.58 24 Hour Notices For Disconnection403 - 534 10 31 000 - Office and Operating Supplies 22.18 Scissors, Laminating Pouch, Post It Notes,

Binder Clips403 - 534 10 41 000 - Professional Services 110.58 24 Hour Notices For Disconnection403 - 534 50 31 000 - Office and Operating Supplies 34.89 Work Order Forms101 - 542 30 31 000 - Office and Operating Supplies 34.90 Work Order Forms001 - 576 80 31 000 - Operating Supplies 34.90 Work Order Forms

APs Amount For2474 174.49 Public Works Operating Supplies2484 276.45 Utility Billing Materials2488 63.39 Finance Office Supplies

5653 09/11/2015 Claims 1 E57584 COSTCO WHOLESALE 413.58 Copy Paper And Finance Office Supplies

001 - 511 60 31 000 - Operating Supplies 14.00 Copy Paper001 - 513 10 31 000 - Office and Operating Supplies 56.00 Copy Paper001 - 514 20 31 000 - Office and Operating Supplies 14.00 Copy Paper001 - 514 20 31 000 - Office and Operating Supplies 6.36 Pens And Highlighters001 - 518 50 31 000 - Office Supplies - Central Store 3.18 Pens And Highlighters107 - 521 20 31 000 - Office and Operating Supplies 42.00 Copy Paper107 - 521 20 31 000 - Office and Operating Supplies 3.18 Pens And Highlighters406 - 531 10 31 000 - Office and Operating Supplies 28.00 Copy Paper406 - 531 10 31 000 - Office and Operating Supplies 6.36 Pens And Highlighters401 - 533 10 31 000 - Office and Operating Supplies 83.99 Copy Paper401 - 533 10 31 000 - Office and Operating Supplies 22.26 Pens And Highlighters403 - 534 10 31 000 - Office and Operating Supplies 83.99 Copy Paper403 - 534 10 31 000 - Office and Operating Supplies 22.26 Pens And Highlighters001 - 558 50 31 000 - Office and Operating Supplies 14.00 Copy Paper001 - 558 60 31 000 - Operating Supplies 14.00 Copy Paper

APs Amount For2490 413.58 Copy Paper And Finance Office Supplies


APs Amount For

5654 09/11/2015 Claims 1 57585 DECATUR ELECTRONICS, INC

135.00 Police Services

107 - 521 20 35 000 - Small Tools and Equipment 135.00 Radar Tuning Forks

APs Amount For2492 135.00 Police Services

5655 09/11/2015 Claims 1 57586 DRYCON LLC 58,109.61 MAC ADA Upgrades

107 - 521 20 48 002 - Facility Repairs and Maintena 2,814.77 Pay Estimate #1 MAC ADA Upgrades310 - 594 75 63 084 - Activity Center ADA 55,294.84 Pay Estimate #1 MAC ADA Upgrades

APs Amount For2500 58,109.61 MAC ADA Upgrades

5656 09/11/2015 Claims 1 57587 FERGUSON ENTERPRISES, INC. #1539

566.76 Water Materials

403 - 534 50 31 000 - Office and Operating Supplies 566.76 LF 1.5 OMR2 MNCS 13L 1cf AMR LWD

APs Amount For2479 566.76 Water Materials

5657 09/11/2015 Claims 1 57588 GRAY & OSBORNE INC 848.73 Engineering Services

631 - 586 00 00 005 - Using Deposit 848.73 Engineering Services Sager Property

APs Amount For2499 848.73 Engineering Services

5658 09/11/2015 Claims 1 57589 HIGRADE CONSTRUCTION ASPHALT

78.00 Landscape Materials

001 - 576 80 31 000 - Operating Supplies 78.00 Compost And Soil - Councilmember Memorial

APs Amount For2477 78.00 Landscape Materials

5659 09/11/2015 Claims 1 E57590 JIVE COMMUNICATIONS 1,427.99 Phones

001 - 513 10 42 000 - Communication 71.40 Phones001 - 514 20 42 000 - Communication 71.40 Phones001 - 518 30 42 000 - Communication 35.70 Phones001 - 518 90 42 000 - Communication 35.70 Phones107 - 521 20 42 000 - Communication 214.20 Phones406 - 531 10 42 000 - Communication 142.80 Phones401 - 533 10 42 000 - Communications 314.16 Phones403 - 534 10 42 000 - Communication 328.44 Phones101 - 542 30 42 000 - Communication 71.40 Phones501 - 548 30 42 000 - Communications 35.70 Phones001 - 558 50 42 000 - Communications 35.70 Phones001 - 558 60 42 000 - Communication 35.70 Phones001 - 576 80 42 000 - Communication 35.69 Phones

APs Amount For

2466 1,427.99 Phones

5660 09/11/2015 Claims 1 57591 CITY OF MILTON - C/O RLI 13,441.83 Utility Bills001 - 518 30 47 000 - Public Utility Service 41.52 Utilities107 - 521 20 47 000 - Utilities 971.27 Utilities


406 - 531 30 47 000 - Public Utility Services 170.20 Utilities401 - 533 50 47 000 - Public Utility Services 612.00 Utilities403 - 534 50 47 000 - Public Utility Services 7,201.32 Utilities101 - 542 30 47 000 - Utilities 1,447.07 Utilities001 - 558 50 47 000 - Public Utility Services 51.30 Utilities001 - 558 60 47 000 - Public Utilities 51.30 Utilities001 - 569 00 47 000 - Public Utilities-SC 348.68 Utilities001 - 576 80 47 000 - Public Utility Service 2,547.17 Utilities

APs Amount For2370 13,441.83 Utility Bills

5661 09/11/2015 Claims 1 57592 MILTON CITY OF 2,049.25 Mechanical Permit Fees; PlumbingPermit; Bulding Permits

310 - 594 75 63 084 - Activity Center ADA 163.60 Mechanical Permit MAC ADA Upgrades 2015.0013.MP0001

310 - 594 75 63 084 - Activity Center ADA 246.00 Plumbing Permit MAC ADA Upgrades #2015.0012.PP0001

310 - 594 75 63 084 - Activity Center ADA 1,639.65 Bulding Permits MAC ADA Upgrades #2015.0014.BP0004

APs Amount For

2501 163.60 Mechanical Permit Fees2502 246.00 Plumbing Permit2503 1,639.65 Bulding Permits

5662 09/11/2015 Claims 1 57593 NEWS TRIBUNE, THE 53.82 Legal Notice Publication

001 - 511 60 41 002 - Advertising 53.82 Ordinance Publication #1868-70

APs Amount For2504 53.82 Legal Notice Publication

5663 09/11/2015 Claims 1 57594 NORTHSTAR CHEMICAL 5,891.85 Water Material

403 - 534 51 31 000 - Office and Operating Supplies 5,891.85 Sodium Hydroxide

APs Amount For2482 5,891.85 Water Material

5664 09/11/2015 Claims 1 57595 PIERCE CO BUDGET & FINANCE

224.69 Court Remittance

001 - 586 12 00 000 - Crime Victims Comp Fund 224.69 Court Remittance - Crime Victims

APs Amount For2486 224.69 Court Remittance

5665 09/11/2015 Claims 1 57596 RIGHT! SYSTEMS, INC 109.40 IT Services001 - 594 19 64 000 - Capital Expense - technology 109.40 Engr-VMWare

APs Amount For2347 109.40 IT Services

5666 09/11/2015 Claims 1 57597 SOFTWAREONE, INC. 13,944.17 IT Materials001 - 594 19 64 000 - Capital Expense - technology 13,944.17 Office 365 Shared Server License

APs Amount For2497 13,944.17 IT Materials

5667 09/11/2015 Claims 1 57598 STANDARD PARTS CORPORATION (NAPA)

26.81 Fleet Materials


501 - 548 30 34 000 - Parts 26.81 Plugs And Switches Portable Generators

APs Amount For2481 26.81 Fleet Materials

5668 09/11/2015 Claims 1 57599 SUPPLYWORKS 210.37 Park Materials

001 - 576 80 31 000 - Operating Supplies 210.37 Seat Cover Dispenser, Paper Towels, TissueDispenser - ADA Restroom

APs Amount For2478 210.37 Park Materials

5669 09/11/2015 Claims 1 57600 UNIFIRST CORPORATION 293.68 Uniforms; Uniforms001 - 518 30 20 002 - Uniforms 9.53 Uniforms406 - 531 30 20 002 - Uniforms 15.23 Uniforms401 - 533 50 20 002 - Uniforms 77.18 Uniforms403 - 534 50 20 002 - Uniforms 79.03 Uniforms403 - 534 50 20 002 - Uniforms 7.02 Uniforms101 - 542 30 20 002 - Uniforms 39.04 Uniforms501 - 548 30 20 002 - Uniforms 57.13 Uniforms001 - 576 80 20 002 - Uniforms 9.52 Uniforms

APs Amount For2475 209.48 Uniforms2476 84.20 Uniforms

5670 09/11/2015 Claims 1 57601 VERIZON WIRELESS 412.27 Cell Phones001 - 518 30 42 000 - Communication 33.83 Cell Phones001 - 518 90 42 000 - Communication 5.64 Cell Phones406 - 531 10 42 000 - Communication 46.24 Cell Phones401 - 533 10 42 000 - Communications 119.55 Cell Phones403 - 534 10 42 000 - Communication 91.35 Cell Phones101 - 542 30 42 000 - Communication 48.50 Cell Phones501 - 548 30 42 000 - Communications 14.41 Cell Phones001 - 558 50 42 000 - Communications 2.26 Cell Phones001 - 558 50 42 000 - Communications 14.40 Cell Phones001 - 575 50 42 000 - Communication - 2.93 Cell Phones001 - 576 80 42 000 - Communication 33.16 Cell Phones

APs Amount For2378 412.27 Cell Phones

5671 09/11/2015 Claims 1 57602 WA STATE TREASURER 15,110.89 Court Remittance & Building CodeFees

001 - 586 00 00 001 - Building Code Fee 31.50 Building Code Fees001 - 586 83 00 000 - Trama/Auto Theft/Brain Injur 1,373.89 Court Remittance001 - 586 88 00 000 - State General Fund 54 (PSEA 92.66 Court Remittance001 - 586 89 00 000 - Death Investigation Account 208.66 Court Remittance001 - 586 91 00 000 - State General Fund 40 (PSEA 7,179.68 Court Remittance001 - 586 92 00 000 - State General Fund 50 (PSEA 3,656.24 Court Remittance001 - 586 97 00 000 - JIS 2,490.13 Court Remittance001 - 586 99 00 000 - School Zone Safety 78.13 Court Remittance

APs Amount For2485 15,110.89 Court Remittance & Building Code Fees

5672 09/11/2015 Claims 1 57603 WATER MANAGEMENT LABORATORIES

255.00 Water Testing

403 - 534 51 41 000 - Professional Services 255.00 Water Testing


APs Amount For2483 255.00 Water Testing

5673 09/15/2015 Claims 1 57604 US BANK ST PAUL 148,230.00403 - 591 34 72 000 - Revenue Bond-Principal 100,000.00 Revenue Bond Principal403 - 592 34 83 000 - Revenue Bond-Interest 48,230.00 Revenue Bond Interest

APs Amount For2491 148,230.00

5745 09/16/2015 Claims 1 57605 COPY WRIGHTS INC 138.83 Copies001 - 558 50 31 000 - Office and Operating Supplies 138.83 Posters And Binding

APs Amount For2508 138.83 Copies

5746 09/16/2015 Claims 1 57606 PATRICE WOODS 426.39 Refund inactive customer credit balance

406 - 343 10 00 000 - Storm Drainage Fees -47.23401 - 343 30 00 000 - Electric Sales -82.98403 - 343 40 10 000 - Water Sales -296.18

APs Amount For2505 426.39 Refund inactive customer credit balance

5807 09/22/2015 Claims 1 E57611 COMCAST 522.95 Phone Lines & Internet

001 - 513 10 42 000 - Communication 26.15 Phone Lines & Internet001 - 514 20 42 000 - Communication 26.15 Phone Lines & Internet001 - 518 30 42 000 - Communication 13.07 Phone Lines & Internet001 - 518 90 42 000 - Communication 13.07 Phone Lines & Internet107 - 521 20 42 000 - Communication 78.44 Phone Lines & Internet406 - 531 10 42 000 - Communication 52.30 Phone Lines & Internet401 - 533 10 42 000 - Communications 115.05 Phone Lines & Internet403 - 534 10 42 000 - Communication 120.28 Phone Lines & Internet101 - 542 30 42 000 - Communication 26.15 Phone Lines & Internet501 - 548 30 42 000 - Communications 13.07 Phone Lines & Internet001 - 558 50 42 000 - Communications 13.07 Phone Lines & Internet001 - 558 60 42 000 - Communication 13.07 Phone Lines & Internet001 - 576 80 42 000 - Communication 13.08 Phone Lines & Internet

APs Amount For2515 522.95 Phone Lines & Internet

5808 09/22/2015 Claims 1 E57612 WA STATE DEPT OF REVENUE

23,359.98 Excise Tax And Tax Owed

107 - 521 20 31 000 - Office and Operating Supplies 9.49 Tax Owed Law Enforcement Systems 190479

107 - 521 20 31 000 - Office and Operating Supplies 28.00 Tax Owed Amazon 103-1187738-7289066107 - 521 20 35 000 - Small Tools and Equipment 13.91 Tax Owed Brownells 57229824107 - 521 20 35 000 - Small Tools and Equipment 2.54 Tax Owed Satellite Radio Direct

002-8367627-6251469107 - 521 20 48 001 - Vehicle Repairs and Maintena 9.40 Tax Owed Astro Auto Wrecking 0092

7/29/2015 CC Purchase406 - 531 10 44 002 - Excise Tax 1,044.86 Excise Tax401 - 533 10 44 002 - Elect Excise Tax 11,144.73 Excise Tax401 - 533 50 20 002 - Uniforms 19.09 Tax Owed Northstarglove

89h60493kv4313101401 - 533 50 31 000 - Operating Supplies 17.39 Tax Owed Tacoma Power 90643109403 - 534 10 44 002 - Water Excise Tax 10,954.06 Excise Tax


403 - 534 50 31 000 - Office and Operating Supplies 12.93 Tax Owed American Water Works 7001060678

116 - 573 91 45 000 - Milton Days - Rentals 103.58 Tax Owed United Site Services 114-3225813

APs Amount For

2507 23,359.98 Excise Tax And Tax Owed

5809 09/22/2015 Claims 1 57613 MILTON CITY OF 56,975.84 Utility Tax

406 - 531 10 44 001 - Utility Taxes 6,269.18 Utility Tax401 - 533 10 44 001 - Utility Tax 17,412.20 Utility Tax403 - 534 10 44 001 - Utility Tax 19,780.87 Utility Tax406 - 597 04 07 406 - Transfer to FUND 407/Capita 13,513.59 Utility Tax

APs Amount For2513 56,975.84 Utility Tax

5810 09/22/2015 Claims 1 E57614 PIERCE COUNTY SEWER 134.07 Sewer Bill; Sewer Bill; Sewer Bill; Sewer Bill; Sewer Bill

001 - 518 30 47 000 - Public Utility Service 8.20 City Hall Sewer107 - 521 20 47 000 - Utilities 31.01 PD Sewer406 - 531 30 47 000 - Public Utility Services 1.57 PW Shops Sewer406 - 531 30 47 000 - Public Utility Services 4.44 City Hall Sewer401 - 533 50 47 000 - Public Utility Services 9.81 PW Shops Sewer401 - 533 50 47 000 - Public Utility Services 7.18 City Hall Sewer403 - 534 50 47 000 - Public Utility Services 8.23 PW Shops Sewer403 - 534 50 47 000 - Public Utility Services 7.52 City Hall Sewer101 - 542 30 47 000 - Utilities 0.68 City Hall Sewer001 - 558 50 47 000 - Public Utility Services 2.39 City Hall Sewer001 - 558 60 47 000 - Public Utilities 2.39 City Hall Sewer001 - 569 00 47 000 - Public Utilities-SC 31.00 MAC Sewer001 - 575 50 47 000 - Public Utilities Services 18.27 Community Building Sewer001 - 576 80 47 000 - Public Utility Service 1.38 City Hall Sewer

APs Amount For2517 62.01 Sewer Bill2518 19.61 Sewer Bill2519 18.27 Sewer Bill2520 34.18 Sewer Bill

5811 09/17/2015 Claims 1 57616 PIERCE COUNTY SEWER 44.43001 - 576 80 47 000 - Public Utility Service 44.43 Community Park ADA Restroom Sewer

5812 09/22/2015 Claims 1 E57617 VALERIE MONSEY 86.95 Employee Reimbursement

406 - 531 10 31 000 - Office and Operating Supplies 17.51 Paper For Milton Days406 - 531 10 32 000 - Fuel 69.44 Fuel Reimbursement

APs Amount For

2444 86.95 Employee Reimbursement

5813 09/22/2015 Claims 1 E57618 US BANK ACCOUNTABILITIES

66.55 Copier Lease

107 - 521 20 45 000 - Operating Rentals and Leases 66.55 PD Clerk Copier Lease

APs Amount For2496 66.55 Copier Lease

5814 09/30/2015 Claims 1 E57619 SANDRA ALLEN 4,000.00 Judge Services

001 - 512 50 41 000 - Professional Services 4,000.00 Judge Services September


APs Amount For2470 4,000.00 Judge Services

001 General Fund 43,580.95101 Street Fund 7,752.63107 Criminal Justice Fund 9,881.22116 Community Events Fund 1,625.51310 Capital Improvement Fund 59,708.83401 Electric Utility Fund 215,296.87403 Water Utility Fund 205,739.58406 Stormwater Operations Fund 33,059.11501 Vehicle Repair & Maintenance Fund 476.60631 Trust / Suspense Funds 848.73

Claims: 577,970.03* Transaction Has Mixed Revenue And Expense Accounts 577,970.03

I hereby certigy that the expenditures shown above reflect the true and correct expenditures to the best of my knowledge. I further certify the expenditures above to be valid and correct.

=

_____________________________________ _________________ Finance Director Date

=

Approved for release prior to council meeting per Council Authorization.

= =

_____________________________________ _________________ Mayor Date

Agenda Item #: 7A

To: Mayor Perry and City Council Members From: Interim Public Works Director Nix Date: September 21, 2015 Regular Session Re:

ATTACHMENTS: Resolution XXXX-15

Approval for Purchase of a Backhoe

Quotation Maintenance Staff Analysis on Purchase

TYPE OF ACTION: Information Only Discussion X Action X Expenditure Required: Recommendation/Action:

“I move to approve the attached resolution authorizing the purchase of a backhoe for the Public Works Department, authorize the allocation of the total purchase price of $112,132.90 for equipment purchase to be split among the Water, Electric, and Storm Utilities.”

Fiscal Impact/Source of Funds: The cost of the new backhoe is $112,132.90 including taxes. The purchase up to $120,000 ($40,000 from each enterprise fund) was included in the budget for 2015. There will be a surplus of $7,860.10 as the backhoe has been sourced at a lower cost than the original recommendation of $120,000.00.

Background: The backhoe is used for the Water, Storm, and Electric departments in Public Works, for construction, maintenance and emergency work that occurs on a regular basis, and required emergency response from the City of Milton Public Works Utility Teams. The present backhoe, at over 24 years old, has reached its economic life and needs to be replaced. The Public Works staff has researched the best options and has proposed purchasing a new backhoe through National Joint Powers Alliance (NJPA). NJPA is a national non-profit organization that provides competitive bidding services for local jurisdictions towards similar types of purchases. This purchase is needed in order to help maintenance staff continue to provide the level of service expected of them throughout the year.


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RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILTON, WASHINGTON, TO APPROVE THE PURCHASE OF A BACKHOE FOR THE PUBLIC WORKS DEPARTMENT, AUTHORIZE THE ALLOCATION OF $112,132.90 FOR EQUIPMENT PURCHASE AND SPLIT THE COST AMONG THE WATER, ELECTRIC AND STORM UTILITIES.

WHEREAS, Public Works Maintenance Staff has done extensive work in identifying and setting aside sufficient budgetary funds for the purchase of this needed piece of machinery, in support of providing the level of service expected of them, and,

WHEREAS, The current backhoe is approximately 23 years old and has reached its functional life expectancy, and,

WHEREAS, This item is included in the 2015 budget in order to address this need for the City; therefore,

THE CITY COUNCIL OF THE CITY OF MILTON, WASHINGTON, HEREBY RESOLVES AS FOLLOWS:

Section 1. The City Council hereby authorizes the Mayor to purchase a 2014 Case Backhoe from Sonsray Machinery for the amount of One-hundred twelve thousand, one-hundred thirty two dollars and ninety cents ($112,132.90).

RESOLVED this 21st

day of September, 2015.

APPROVED:

DEBRA PERRY, MAYOR

ATTEST/AUTHENTICATED: KATIE BOLAM, CITY CLERK

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mmayerTypewritten Text

Agenda Item #: 7B

To: Mayor Perry and City Council Members From: Interim Public Works Director Nix Date: September 21, 2015 Regular Session Re:


Approval for Purchase of a Portable Variable Message Board (VMB)

Quotation and Sign Description

TYPE OF ACTION: Information Only Discussion X Action X Expenditure Required: Recommendation/Action:

“I move to approve the attached resolution authorizing the purchase of a portable Variable Message Board for the Public Works Department, at a cost of $18,750.75, which will be split among the Water, Electric, and Storm Utilities, and authorize the additional $3,750.75 be added to the 2015 Budget.”

Fiscal Impact/Source of Funds: The cost of the new VMB is $18,750.75, including taxes. The previous Public Works Director made an initial estimated purchase cost of $15,000 ($3,750 from each enterprise fund), which was included in the budget for 2015;

Background: The VMB is used to get valuable information to the public. A multitude of options for construction work announcements, traffic changes or safety related data for driving near working zones. The Public Works staff has researched the best options and has proposed purchasing through the Washington State Bid Process Department, which is a non-profit organization that provides bidding data for local jurisdictions to utilize in acquiring related equipment, specific to government operations.

This is a bit higher than the estimated cost, but includes a full matrix design that will help staff with programming the unit and a better picture display for passing motorists.


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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILTON, WASHINGTON, TO APPROVE THE PURCHASE OF A VARIABLE MESSAGE BOARD FOR THE PUBLIC WORKS DEPARTMENT, AUTHORIZE THE ALLOCATION OF $18,750.75 FOR EQUIPMENT PURCHASE AND SPLIT THE COST AMONG THE WATER, ELECTRIC, STREET AND STORM UTILITIES, AND AUTHORIZE THE ADDITIONAL $3,750.75 BE ADDED TO THE 2015 BUDGET.

WHEREAS, Public Works Maintenance Staff has done extensive work in identifying and setting aside sufficient budgetary funds for the purchase of this needed piece of equipment, in support of providing allowing Staff the ability to inform citizens and the general public of upcoming roadway closures, events and other activities, and,

WHEREAS, This item had been previously budgeted in the 2015 budget in order to address this need for the City to better serve the citizens and visitors to the City of Milton, therefore,


Section 1. The City Council hereby authorizes the Mayor to purchase a Variable Message Board, Full-Matrix, from National Barricade CO., LLC for the amount of Eighteen thousand, seven hundred fifty dollars and seventy five cents ($18,750.75).

RESOLVED this 21st

APPROVED:


DEBRA PERRY, MAYOR

ATTEST/AUTHENTICATED: KATIE BOLAM, CITY CLERK FILED WITH THE CITY CLERK:

Agenda Item #: 7C

To: Mayor Perry and City Council Members From: Public Works/Community Development Director Nix Date: September 21, 2015 Regular Meeting Re: Authorization for City Engineer Position

ATTACHMENTS: Proposed City Engineer Job Description Proposed Public Works/Community Development Organizational Chart TYPE OF ACTION: Information Only Discussion X Action Expenditure Required RECOMMENDED MOTION: I move to approve the establishment of the position of City Engineer at a base salary range of $68,400-$92,400, to add it to the 2015 Budget, and to defund the salary for a Public Works Director from the remainder of the 2015 Budget.

Background: City Council reviewed this at the September 14, 2015 Study Session and indicated support for approval.

The Public Works department is currently operating under a different structure than it has in recent years. Where there was a contract planner and a public works director/city engineer, we now have a Community Development and Planning Director who is also acting as the Public Works Director, and we are contracting our engineering work out to Gray & Osborne.

Even though our Public Works Director in the past was a P.E., the day-to-day demands caused much of our engineering projects to be outsourced to Gray & Osborne.

Additionally, we have expanded the role of the Operations Superintendent to include project management.

Issue: The Public Works Director position is currently vacant. It is time to fill the position, either with another Public Works Director, or with a City Engineer.

Discussion: It has proven to be an effective structure to have one Director over the two departments. The centralized management allows for more effective and efficient communication, while the day-to-day operations and project details are handled by the Operations Superintendent, and the engineering needs of the city can be focused on by an individual skilled in that area and not distracted by supervisory functions.

Fiscal Impact/Source of Funds: The base salary for the proposed position is $68,400-$92,400 base salary, for a top annual expense of $126,531 including benefits. Proposed funding for the position is allocated at 25% water, 25% electric, 25% storm, and 25% split among general fund accounts. This equates to $31,633 annually at top range from the general fund.

The Director position is allocated at 40% to the general fund.

A City Engineer would be approximately $17,000 less annually at top range than a Public Works Director, with an approximate $25,880 lower impact to the general fund.

We can expect to see a marked decrease in the amount of money spent with Gray & Osborne under this structure, as well.


City Engineer 1 of 5 Job Description – September 2015

POSITION DESCRIPTION

Class Title: City Engineer Department: Public Works Union/FLSA: Exempt GENERAL PURPOSE The City Engineer, under direction of the Community Development/Public Works Director, has responsibility for engineering functions including: infrastructure and utilities engineering, transportation engineering, construction management, and development review. The City Engineer is also responsible for construction inspections directly related to capital improvement projects, enforcement of permit conditions, construction codes, development regulations, and/or contract requirements. The City Engineer also collaborates with businesses, citizens, city departments, other cities and counties, and other stakeholders to plan and design the city’s current and future infrastructure. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Public Works Director. Supervision may be exercised over a small number of engineering and technical personnel and over public works personnel where so assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES This section is not intended to be an exhaustive list of all responsibilities, duties and skills. It is

intended to be an accurate summary of what the job classification involves and what is required to perform it. Employees are responsible for all other duties as assigned.

Public Interface Provides services to City customers including but not limited to: • Attends and participates in professional group meetings; participates on and makes

presentations to a variety of boards and commissions; stays abreast of new trends and innovations in engineering, public works and other types of public services.

• Responds to and settles citizen concerns and complaints. Administration General administrative duties and expectations include but are not limited to: • Participates in development and management of the city's engineering budget and the

development of goals and objectives for the city.

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• Administers the City’s Engineering Standards governing the requirements, practices and standards of design and construction of public infrastructure.

• Investigates, analyzes, and applies for various grants and other funding sources. • Ability to work collaboratively with a diversity of people with differing backgrounds and areas

of expertise. Capital Improvement Participate in the Capital Improvement Program (CIP) including but not limited to: • Participates in the development and prioritization of the Capital Improvement Program for

the City; coordinates with other departments in the development of the program. • Design of Capital Improvement Program projects; initiates projects, including defining the

project scope, determining the financial resources, identifying internal and external stakeholders, identifying a project manager, and developing a project charter; confers with engineers, developers, architects, outside agencies and the general public in coordination of projects

• Manages consultant requests for proposal for professional services; evaluates proposals and provides recommendation for project award; negotiates and administrates contracts; monitors for compliance with City standards, specifications, time, and budget estimates; resolves problems; provides recommendations for approval of plans, specifications, estimates and reports.

• Provides oversight of advertising for construction bids; reviews bids; provides recommendations for award of construction contracts.

• Monitors construction of CIP projects including: reviewing changes; monitoring project costs and schedules to ensure conformance with established budgets and project timelines; ensuring project quality; providing program level performance reports to the Public Works Director.

• Prepares and oversees the preparation of engineering reports, designs, specifications and cost estimates for capital improvement projects.

Technical Engineering Expertise and Development Review Provides technical engineering expertise and participates in the development review process including but not limited to: • Ensures the effective coordination of work and project development between

engineering/design components and the operations/maintenance components. • Provides detailed technical evaluation and civil engineering expertise of regional projects or

programs impacting the City. • Supervises and participates in the review of development plans; evaluates compliance with

laws, ordinances, and acceptable engineering standards; recommends corrections or improvements; approves plans as authorized by the Public Works Director.

• Inspects methods and materials used by contractors to construct public improvements; ensures conformity with plans and specifications and for intended results; provides evaluation of construction progress; observes for safety procedures and sound construction practices.

All employees are expected to work in a manner consistent with the City of Milton’s Team Philosophy; specifically: Work and act as a team player in all interactions with other city employees; provide a high level of customer service at all times; project and maintain a positive image with those contacted in the course of work; develop and maintain collaborative and respectful working relationships with team members and others; and, consistently provide quality service.


MINIMUM QUALIFICATIONS Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Education: A bachelor's degree from an accredited college or university with major coursework in engineering, typically with an emphasis in civil engineering, water resources engineering, geotechnical engineering, construction engineering or structural engineering.

Experience: Five (5) years of progressively responsible experience in civil or other applicable engineering field. Relevant, regional experience in transportation engineering is strongly desired.

Certification/License: Possession of a professional engineering license (P.E.) and a valid driver’s license are required. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: • Engineering principles, methods, and practices as applied to public works, traffic,

maintenance activities and utilities, including planning and development, design and construction.

• Funding sources as they relate to the development of a Capital Improvement Program. • Techniques for reviewing designs, plans, specifications, estimates, reports, and

recommendations related to public works projects. • Federal, State and local laws or regulations, particularly as it relates to land development. • State Law as it relates to the bidding processes and bid evaluation, contract administration

and procurement. • Public works construction contracts, requirements, specifications, administration, and claims

avoidance/resolution. • Methods, materials, and techniques used in the construction of public works projects,

including water systems, stormwater, streets, parks, and traffic systems. • Traffic control techniques and practices. • Land use planning principles and practices. • Modern office practices and technology, including computer applications such as computer-

aided drafting concepts and applications, project management software and Geographic Information Systems (GIS) programs.

WORK ENVIRONMENT/PHYSICAL DEMANDS Work may be performed at various locations; however, most work is performed in a normal office environment in front of a computer. Field assignments may entail exposure to all types of weather conditions, hazardous traffic situations and work in or near construction sites. May be required to sit for extended periods of time. This description was prepared to indicate the general nature, kinds of activities, and levels of work difficulty typically required. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and/or qualifications required of employees assigned to this position. The omission of specific statements of duties does not

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exclude them from the position if the work is similar, related or is a logical assignment to the position. Individuals may perform other duties as assigned. SPECIAL REQUIREMENTS • Valid Washington state driver’s license or evidence of equivalent mobility. • Must be bondable. • Must have strong organizational skills and a sharp attention to detail. PHYSICAL DEMANDS • The physical demands described here are representative of those an employee encounters

while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Required to sit, talk, and hear; frequently required to use hands to finger, feel or handle objects, computers and office supplies which require repetitive arm, wrist and hand movement.

• May be required to sit for extended periods of time. • Occasionally required to stand and reach with arms and hands, climb, balance, stoop, kneel,

crouch, bend or crawl. • Specific vision abilities include close, distant, color and peripheral vision, depth perception

and the ability to adjust focus. • The employee is occasionally required to lift or move up to 30 pounds. • May visit job sites that require walking on uneven, rocky, or rough ground. • Requires mental acuity to ensure thorough mental analysis of situations in a fast-paced

environment. TOOLS AND EQUIPMENT Operate a computer and assigned software programs; operate other office equipment as assigned; drive a vehicle to various sites to conduct inspections. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Work mostly indoors in a clean, climate-controlled workspace. • Work generally involves a high degree of concentration. • Frequently required to perform work in confidence, under pressure of deadlines and with

interruptions. • Occasionally requires worksite visits to shop or field environments.


DISCLAIMER The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.


Agenda Item #: 7D

To: Mayor Perry and City Councilmembers

From: Aaron Nix, Community Development and Interim Public Works Director

Date: September 21, 2015 Regular Meeting

Re:


Updating Right of Way Acquisition Policies for Milton Way Pedestrian Project

Right of Way Procedures

Waiver

Settlement Policy Attachment and Historical Right of Way Acquisition Procedures previously submitted to the Washington State Department of Transportation

TYPE OF ACTION: Information Only X Discussion X Action Expenditure Required

Recommendation/Action: I move to approve the attached resolution approving the City of Milton policies as it relates to the right-of-way acquisition procedures, as required by the Washington State Department of Transportation, in order to proceed with acquisition activities utilizing grant funds. Fiscal Impact/Source of Funds: N/A Background: In order to proceed forward in utilizing grant monies for acquiring right of way for the construction of the Milton Way Pedestrian Improvement Project, the City is required to update its acquisition policies, including identifying Staff and their associated responsibilities. As these policies have not been updated since March of 2007, the attached resolution and its associated documents will allow the City to meet these requirements and have the project ready for construction before the grant-imposed deadline of December 31, 2015.


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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILTON, WASHINGTON, APPROVING THE CITY OF MILTON POLICIES AS IT RELATES TO RIGHT OF WAY ACQUISITION PROCEDURES, AS REQUIRED BY THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION IN ORDER TO PROCEED WITH ACQUISITION ACTIVITIES UTILIZING GRANT FUNDS.

WHEREAS, The City is a recipient of grant funds (Project #82) in order to connect a stretch of sidewalk that is missing on the north side of Milton Way, between 17th and 22nd

WHEREAS, These policies have not been updated since 2007 and are a requirement for allowing Staff to move forward with right of way acquisition activities associated with expending these grant resources towards this project, and,

Avenues, and,

WHEREAS, these documents (Appendix A) have been reviewed by Washington State Department of Transportation and meet their criteria for approval, now, therefore,


Section 1. The City Council hereby approves the revised Right of Way Acquisition Procedures, and supporting documents (Appendix A) in order to allow City Staff the ability to move forward with the Milton Way Pedestrian Improvement Project.

RESOLVED this 21st

APPROVED:


DEBRA PERRY, MAYOR

ATTEST/AUTHENTICATED: KATIE BOLAM, CITY CLERK FILED WITH THE CITY CLERK:

APPENDIX A

Public Works Office 1000 Laurel St. Milton, WA 98354-8850

Ph 253.922.8738 / Fax 253.922.3466

Right-of-Way Procedures The City of Milton , hereinafter referred to as “AGENCY”, desiring to acquire Real Property in accordance with the state Uniform Relocation Assistance and Real Property Acquisition Act (Ch. 8.26 RCW) and state regulations (Ch. 468-100 WAC) and applicable federal regulations, hereby adopts the following procedures to implement the above statutes and Washington Administrative Code. The AGENCY is responsible for the real property acquisition and relocation activities on projects administered by the AGENCY. To fulfill the above requirements the AGENCY will acquire right-of-way in accordance with the policies set forth in the Right of Way Manual M 26-01 and Local Agency Guidelines. The AGENCY has the following expertise and personnel capabilities to accomplish these functions:

1. The following relate to the AGENCY’s request. a. Below is a list of responsible AGENCY positions for which the AGENCY has

qualified staff to perform the specific right-of-way function(s). Attached is a listing of each individual on the AGENCY staff who currently fill those positions below, and a brief summary of their qualifications pertaining to the specific right-of- way function(s) for which they are listed. This list shall be updated whenever staffing changes occur. The AGENCY will be approved to acquire based upon staff qualifications.

(1) PROGRAM ADMINISTRATION Public Works Superintendent, Jeff Joy (See Attached Resume) and Mayor of Milton Title of AGENCY position (employee name & qualifications attached) (2) APPRAISAL

N/A Consultant Title of AGENCY position (employee name & qualifications attached) (3) APPRAISAL REVIEW N/A Consultant Title of AGENCY position (employee name & qualifications attached) (4) ACQUISITION N/A Consultant Title of AGENCY position (employee name & qualifications attached)

(5) RELOCATION N/A Consultant Title of AGENCY position (employee name & qualifications attached) (6) PROPERTY MANAGEMENT Public Works Superintendent, Jeff Joy (See Attached Resume) and Mayor of Milton Title of AGENCY position (employee name & qualifications attached)

b. Any functions for which the AGENCY does not have staff will be contracted for with the Washington State Department of Transportation (WSDOT), another local agency with approved procedures or an outside contractor. An AGENCY that proposes to use outside contractors for any of the above functions will need to work closely with the WSDOT Local Agency Coordinator (LAC) and Local Programs to ensure all requirements are met. When the AGENCY proposes to have a staff person negotiate who is not experienced in negotiation for Federal Highway Administration (FHWA) funded projects, the LAC must be given a reasonable opportunity to review all offers and supporting data before they are presented to the property owners.

c. An AGENCY wishing to take advantage of WSDOT’s Appraisal Waiver

Procedure on properties valued up to $25,000 or less should make their proposed waiver procedure a part of these procedures as an attachment. The procedure outlined in the LAG manual has already been approved using RES form LPA-003. The AGENCY may submit a procedure different than that shown, and it will be reviewed and approved if it provides sufficient information to determine value.

d. Attached is a copy of the AGENCY’s Administrative Settlement Procedure

showing the approving authority(s) and the procedure involved in making administrative settlements.

2. All projects shall be available for review by FHWA and WSDOT at any time and all

project documents shall be retained and available for inspection during the plan development, right-of-way and construction stages, and for a three year period following acceptance of the projects by WSDOT.

3. Approval of the AGENCY’s procedures by WSDOT may be rescinded at any time the

AGENCY is found to no longer have qualified staff or is found to be in non-compliance with the regulations. The rescission may be applied to all or part of the functions approved.

_____________________________________ _______________________ Debra Perry, Mayor of Milton, WA Date

WASHINGTON STATE DEPARTMENT OF TRANSPORTATION

Approved By: ______________________________________ _______________________

Local Programs Right of Way Manager Date


Ph 253.922.8738 / Fax 253.922.3466

WAIVER OF APPRAISAL PROCEDURE

The City of Milton, hereinafter referred to as “AGENCY”, desiring to acquire Real Property according to 23 CFR, Part 635, Subpart C and State directives, and desiring to take advantage of the $25,000.00 appraisal waiver process approved by the Federal Highway Administration (FHWA) for Washington State, hereby agrees to follow the procedure approved for the Washington State Department of Transportation (WSDOT) as follows: Rules

A. The AGENCY may elect to waive the requirement for an appraisal if the acquisition is simple and the compensation estimate indicated on the Project Funding Estimate (PFE) is $25,000.00 or less including cost-to cure items. A True Cost Estimate shall not be used with this procedure.

B. The AGENCY must make the property owner(s) aware that an appraisal has not been completed on the property for offers $10,000 or less.

C. The AGENCY must make the property owner(s) aware that an appraisal has not

been completed on the property for offers over $10,000 and up to $25,000, and that an appraisal will be prepared if requested by the property owner(s).

D. Special care should be taken in the preparation of the waiver. As no

review is mandated, the preparer needs to assure that the compensation is fair and that all the calculations are correct.

Procedures

A. An Administrative Offer Summary (AOS) is prepared using data from the PFE. B. The AOS is submitted to the Public Works Superintendent for approval. C. The Public Works Superintendent signs the AOS authorizing a first

offer to the property owner(s).

APPROVED: AGENCY By: _____________________________ _____________________________

Debra Perry, Mayor Local Programs Right of Way Manager


Ph 253.922.8738 / Fax 253.922.3466

September 21, 2015

Attachment to the Right of Way Procedures RE: Administrative Settlement Policy Any purchase or settlement amount in excess of just compensation shall be approved by the Milton City Council.


09-21-2015 Regular Meeting AgendaSeptember 21, 2015Monday

09-08-2015 Council Minutes/ CITY COUNCIL MINUTESRegular MeetingTuesday, September 8, 20157:00 p.m.

09-14-2015 Council Minutes/ DRAFT CITY COUNCIL MINUTESStudy SessionMonday, September 14, 20157:00 p.m.

Voucher Approval FormCouncil Approval Form

Check Register7A Agenda Bill Backhoe PurchaseFrom: Interim Public Works Director NixDate: September 21, 2015 Regular Session

7A Att 1 Resolution 15_XXXX BackhoeSection 1. The City Council hereby authorizes the Mayor to purchase a 2014 Case Backhoe from Sonsray Machinery for the amount of One-hundred twelve thousand, one-hundred thirty two dollars and ninety cents ($112,132.90).

7A Att 2 Quotation7A Att 3 Backhoe Back Up Materials - Copy7B Agenda Bill Message Board PurchaseFrom: Interim Public Works Director NixDate: September 21, 2015 Regular Session

7B Att A Resolution 15_XXXX VMBSection 1. The City Council hereby authorizes the Mayor to purchase a Variable Message Board, Full-Matrix, from National Barricade CO., LLC for the amount of Eighteen thousand, seven hundred fifty dollars and seventy five cents ($18,750.75).

7B Att B Message Board Back Up Materials7C Agenda Bill City EngineerFrom: Public Works/Community Development Director Nix

7C Att A 2015 City Engineer job description7D Agenda Bill Ped ProceduresAgenda Item #: 7DFrom: Aaron Nix, Community Development and Interim Public Works Director

7D Att 1 Resolution 15-XXXX Ped ProceduresSection 1. The City Council hereby approves the revised Right of Way Acquisition Procedures, and supporting documents (Appendix A) in order to allow City Staff the ability to move forward with the Milton Way Pedestrian Improvement Project.

7D Att 2 ROW Procedures7D Att 3 WAIVER OF APPRAISAL PROCEDURES7D Att 4 Administrative Settlement Policy 2015

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