CITY MANAGER’S REPORT

April 2013

Volume 1, Issue 7

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As we began the second half of this fiscal year, we

continue to move forward with potential projects

and continue to prepare our city’s first five year

fiscal and strategic plan. This plan will reveal

projected revenue and potential expenditures both

operational and capital through fiscal year 2018.

The goal of producing this plan is to capitalize on

the principles of asset management with the result

of giving the council information to make timely

decisions. We hope to present this plan toward the

end of June.

As you browse through this month’s report, you

will see that all departments remain busy as they

serve the public. Of particular note, I would draw

your attention to the Planning & Zoning report.

While it is too soon to determine if a trend is

developing, it is encouraging to see that the month

of April revealed a spike in building permits. More

time will be needed to analyze this spike and the

possible reasons this has occurred.

More people continue to use our parks, and we

look forward to entertaining registrations for fall

sports. We continue to develop planning to

accommodate these leagues beginning on July 1st.

The five year plan will also include recommended

Apri l 2013

Contents:

Financial Report 3

Planning & Zoning 6

Parks & Rec 7

Fire Report 12

IT Report 13

Utility Report 14

Court Report 15

Library Report 9

Police Report 10

Street Dept 16

City of Pell City April, 2013 Volume 1, Issue 7

C i t y m a n a g e r ’ s r e p o r t

upgrades to our Parks & Recreational facilities as

they continue to remain very popular with citizens.

Recently, we hosted a Bass Pro Shop fishing

tournament that was a tremendous success. The

last time this tournament was held in Pell City was

many years ago, and we are expecting a positive

impact to our local economy. It is worth

mentioning that other tournaments are considering

our lake as possible sites for later this year and next

year.

We also continue to work toward a solution for our

library. We have been working with several entities

and agencies, including the Library Guild, as we

move closer to a resolution. This hopefully will also

be a focus of the five year plan.

We recently conducted a kickoff meeting for the

JSU City Personnel Study, as well as the resurfacing

analysis project with CDG engineering. We hope to

have information back on both of these projects, so

that we can add this information as an addendum to

the five year plan.

In the street department, you will notice that we are awaiting approval of facility charges for lighting for Seddon Point Circle and the intersection of Mays Bend and Cedar Lane. You may have already noticed that we have new traffic turn signals at Hwy 231 and Iola Roberts and Hwy 231 and Hazelwood Drive. We are expecting to receive the ALDOT traffic study results related to the Hwy 78 and Hardwick Road intersection soon. Additional traffic counts have been requested on AL Hwy 34 in front of the Civic Center (location of the three way stop) and Hwy 231 and Jeanne Pruitt Drive. The work beginning on the lighting on exit 156 is a couple of weeks out as the contractor is awaiting parts.

Patrick Draper, City Manager

City of Pell City:

Mayor

Joe T. Funderburg

Council President

James McGowan

President Pro Tem

Dot H. Wood

Council

Jay Jenkins

Sharon Thomas

Terry Templin

3

Financial Report GENERAL FUND FINANCIAL RESULTS BY DEPT Month of April 2013 Actual to Budget & Prior Year

UTILITY FUND FINANCIAL RESULTS BY DEPT Month of April 2013 Actual to Budget & Prior Year

Note: The information above does not reflect invoices related to the month of April that were received by City Hall after May 13th;

therefore, the data in the actual column is understated.

Note: The information above does not reflect invoices related to the month of April that were received by City Hall after May 13th;

therefore, the data in the actual column is understated.

ActualMTH 04/13

BudgetMTH 04/13

ActualMTH 04/12

Revenue 319,480$ 378,242$ 362,179$

Expenditures:

Garbage Collection 54,408 41,650 54,974

Water 64,573 96,228 152,757

Wastewater Treatment 75,035 114,350 16,497

Capital Expenditures 59,825 1 98,024 256,697

Debt Service Payments 444,516 191,674 109,151

Excess of Revenues Over/(Under) Expenses (378,877)$ (163,685)$ (227,898)$

Transfers In from General Fund (Fund Balance) - 95,833 83,333 2

Transfers In from Grants & Other Restricted Funds 25,966 98,024 -

Net Effect of Activities (352,911)$ 30,173$ (144,564)$

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2

$25,966 of the actual capital expediture amount is construction cost related to water infrastructure improvements to Well B. These expenses were paid out of water capital recovery/sewer impact funds. $41,430 is engineering cost related to various water and sewer infrastructure improvements (WWTP Expansion Phase III, Mill Village Water & Sewer Projects, Sewer Rehab Project B). These expenses were paid with general utility funds.

It appears that approximately $1,000,000 last year (or approximately $83,333 per month) was needed by the Utility Fund in the prior year to cover expenses. This will become more apparent in August when the utility bond payments are made.

ActualMTH 04/13

BudgetMTH 04/13

ActualMTH 04/12

Revenue 1,395,264$ 1,435,061$ 1,338,443$

Other Financing Sources 280 96,855 130

Expenditures:

Administration 147,052 175,016 226,606

Library 24,544 26,541 25,888

Street 110,397 109,564 153,579

Police 211,595 246,450 277,830

Fire 213,960 233,744 256,828

Parks & Recreation 149,199 144,443 121,531

Appropriations 430,083 328,948 380,500

Capital Expenditures 40,450 125,420 31,459

Debt Service Payments 496,478 137,562 185,494

Excess of Revenues Over/(Under) Expenses (428,215)$ 4,228$ (321,141)$

Projected Transfers In from Fund Balance 40,450 125,420 31,459

Projected Transfers In from Grants & Other Restricted Funds - 21,867 -

Actual & Projected Transfers Out to the Utility Fund - (95,833) (83,333)

Net Effect of Activities (387,765)$ 55,682$ (373,016)$

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Financial Report - continued

GENERAL FUND FINANCIAL RESULTS BY DEPT YTD April 2013 Actual to Budget & Prior Year

Note: The information above does not reflect invoices related to the month of April that were received by City Hall after May 13th;

therefore, the data in the actual column is understated.

ActualYTD 04/13

BudgetYTD 04/13

ActualYTD 04/12

Revenue 11,159,171$ 1 10,048,927$ 11,240,033$

Other Financing Sources 2 1,390,103 673,736 1,256,610

Expenditures:

Administration 1,262,820 1,246,710 1,131,933

Library 165,104 189,117 185,045

Street 879,503 1,031,769 914,609

Police 1,609,859 1,733,970 1,768,949

Fire 1,681,748 1,679,912 1,845,788

Parks & Recreation 759,199 934,588 834,106

Appropriations 2,502,177 3 2,271,136 2,531,975 3

Capital Expenditures 266,471 4 609,822 429,068

Debt Service Payments 2,145,240 1,994,864 1,630,793

Excess of Revenues Over/(Under) Expenses 1,277,153$ (969,225)$ 5 1,224,377$

Projected Transfers In from Fund Balance 266,471 609,822 -

Projected Transfers In from Grants & Other Restricted Funds - 153,067 -

Actual & Projected Transfers Out to the Utility Fund (487,373) (575,000) (500,000)

Net Effect of Activities 1,056,250$ (781,336)$ 724,377$

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2

3

4

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Actual revenues are significantly larger than the budgeted revenues because business license renewals are due in January and the City receives sales tax revenue from the largest holiday month (December) in January, but the budgeted revenue is spread evenly over the entire year. Please note that actual revenues for YTD FY 2013 and compare to actual revenues for YTD 2012.

There is a budgeted deficit in the month of April because budgeted revenues were spread evenly over the entire year with the exception of the debt service payments. The majority of general fund debt service payments is paid within the first seven months of the year.

Appropriation amounts for the current year and prior year were adjusted because there was a Pell City School System payment made in FY 2012 that should have been made in FY 2013.

Actual capital expenditures are lower than budget due to several general fund capital improvement projects budgeted in this fiscal year have not started and/or completed.

Other Financing Sources is made up of the following : 1) Debt service reimbursement from the BOE related to the debt that the City holds on the school system's behalf, 2) Loan Proceeds, 3) Donations

5

Financial Report - continued

UTILITY FUND FINANCIAL RESULTS BY DEPT YTD April 2013 Actual to Budget & Prior Year

Note: The information above does not reflect invoices related to the month of April that were received by City Hall after May 13th;

therefore, the data in the actual column is understated.

ActualYTD 04/13

BudgetYTD 04/13

ActualYTD 04/12

Revenue 2,807,171$ 2,647,694$ 3,147,095$

Expenditures:

Garbage Collection 333,587 291,550 454,663

Water 538,895 766,981 751,968

Wastewater Treatment 660,531 806,333 57,893

Capital Expenditures 917,185 1

588,146 990,080

Debt Service Payments 1,448,295 1,341,720 840,415

Excess of Revenues Over/(Under) Expenses (1,091,323)$ (1,147,036)$ 52,075$

Transfers In from Grants & Other Restricted Funds 603,950 588,146 -

Transfers In from General Fund (Fund Balance) 487,373 2

575,000 500,000 3

Net Effect of Activities 0$ 16,110$ 552,075$

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$493,388 Constr Cost - Water & Sewer Infrastructure Improv to 29th & 30th Street (Mill Village) - Paid with Water Capital Recovery/Sewer Impact funds $313,235 Engineering Cost - Various infrastructure improvement projects - Paid with general utility funds $40,346 Construction Cost - Upgrade to Well D - Paid with Water Capital Recovery/Sewer Impact funds $25,966 Construction Cost - Well B Improvements -Paid with Water Capital Recovery/Sewer Impact funds $22,496 Construction Cost - Shadydale (Project C) Sewer infrastructure improvements - Paid with state revolving funds (SRF) $21,753 Construction Cost - Shadydale Improvements -Paid with Water Capital Recovery/Sewer Impact funds

2

3 It appears that approximately $1,000,000 last year (or approximately $83,333 per month) was needed by the Utility Fund in the prior year to cover expenses. This will become more apparent in August when the utility bond payments are made and when expenses related to capital expenditures were paid.

The following is a breakdown of actual capital expenditures in the amount of $917,185 displayed above:

The Utility Fund has needed $487,373 as of April 30, 2013 YTD transferred in from the General Fund to cover expenses.

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Planning & Zoning Report

PERMITS BY TYPE Month of October 2012 thru April 2013

PERMITS FEES BY TYPE Month of October 2012 thru April 2013

BUILDING PERMITS OCT NOV DEC JAN FEB MAR ARP TOTAL PERMITNew Residential Building 2 0 1 1 2 4 7 17Residential Addition 1 2 1 2 1 1 2 10Residentail Repair 2 3 2 4 1 6 5 23Residential Remodel 0 0 0 0 3 0 0 3Residential Roofing 4 2 2 5 1 6 16 36New Commerical Building 0 1 0 0 0 0 0 1Commerical Addition 0 1 0 0 0 0 1 2Commerical Remodel 0 3 1 0 1 4 1 10Commerical Repair 0 0 1 1 0 2 1 5Commerical Finish Out 1 0 0 1 0 1 0 3Commerical Roofing 1 0 0 0 1 0 1 3Residential Electrical 3 0 4 7 5 7 11 37Residential HVAC 3 1 1 3 4 7 9 28Residential Plumbing 2 2 1 4 4 6 9 28Commerical Electrial 1 4 0 2 2 4 4 17Commerical HVAC 1 2 0 2 0 3 1 9Commerical Plumbing 1 4 0 1 1 2 1 10

Totals 22 25 14 33 26 53 69 242

PERMIT FEES OCT NOV DEC JAN FEB MAR ARP TOTAL FEENew Residential Building $900.00 $0.00 $300.00 $1,350.00 $1,484.00 $2,186.00 $6,722.00 $12,942.00Residential Addition $75.00 $124.00 $75.00 $149.00 $25.00 $145.00 $277.00 $870.00Residentail Repair $90.00 $77.00 $150.00 $933.00 $87.00 $622.00 $305.00 $2,264.00Residential Remodel $0.00 $0.00 $0.00 $0.00 $499.00 $0.00 $0.00 $499.00Residential Roofing $122.00 $80.00 $69.00 $172.00 $25.00 $178.00 $576.00 $1,222.00New Commerical Building $0.00 $800.00 $0.00 $0.00 $0.00 $0.00 $0.00 $800.00Commerical Addition $0.00 $153.72 $0.00 $0.00 $0.00 $0.00 $0.00 $153.72Commerical Remodel $0.00 $682.46 $29.00 $0.00 $135.00 $371.00 $693.00 $1,910.46Commerical Repair $0.00 $0.00 $50.00 $250.00 $0.00 $255.00 $25.00 $580.00Commerical Finish Out $480.00 $0.00 $0.00 $360.00 $0.00 $425.00 $0.00 $1,265.00Commerical Roofing $25.00 $0.00 $0.00 $0.00 $32.00 $0.00 $145.00 $202.00Residential Electrical $130.00 $30.00 $90.00 $290.00 $249.00 $235.00 $445.00 $1,469.00Residential HVAC $20.00 $10.00 $25.00 $60.00 $70.00 $140.00 $225.00 $550.00Residential Plumbing $0.00 $0.00 $25.00 $87.50 $165.50 $197.50 $296.00 $771.50Commerical Electrial $100.00 $105.00 $0.00 $130.00 $194.00 $290.00 $119.00 $938.00Commerical HVAC $15.00 $50.00 $0.00 $45.00 $0.00 $60.00 $25.00 $195.00Commerical Plumbing $46.50 $213.50 $0.00 $22.50 $28.50 $49.50 $25.00 $385.50

Totals $2,003.50 $2,325.68 $813.00 $3,849.00 $2,994.00 $5,154.00 $9,878.00 $27,017.18

RESIDENTIAL PERMITS BY MUNICIPALITY January— April 2013

Permits Jan Feb Mar AprPell City 1 2 4 7Moody 2 4 2 0Trussville 16 8 19 18Leeds 4 2 0 0Oxford 1 1 1 2Total 24 17 26 27Estimated Permits

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Planning & Zoning —continued

INSPECTIONS BY TYPE Month of October 2012 thru April 2013

PERMITS Month of April 2012 vs April 2013

PL CASES BY TYPE Month of October 2012 thru April 2013

INSPECTIONS OCT NOV DEC JAN FEB MAR ARP TOTALNew Residential Building 54 45 15 52 61 55 20 302Residential Addition 2 6 12 10 12 10 2 54Residentail Repair 9 31 10 8 19 18 3 98Residential Remodel 7 7 2 1 8 6 4 35Residential Roofing 1 8 1 0 1 2 17 30New Commerical Building 12 13 3 9 11 6 0 54Commerical Addition 2 0 1 2 9 9 0 23Commerical Remodel 1 3 3 6 16 14 3 46Commerical Repair 0 0 0 6 11 2 0 19Commerical Finish Out 16 8 1 0 31 12 4 72Commerical Roofing 0 2 0 0 1 0 0 3Residential Electrical 1 6 8 2 2 3 15 37Residential HVAC 0 0 6 2 1 3 2 14Residential Plumbing 2 0 6 0 1 1 6 16Commerical Electrial 0 1 5 1 4 3 10 24Commerical HVAC 0 0 1 2 0 0 3 6Commerical Plumbing 0 0 4 1 0 0 3 8

Totals 107 130 78 102 188 144 92 841

PL CASES OCT NOV DEC JAN FEB MAR ARP TOT PL Cases

Annexation 0 0 0 0 0 0 0 0Appeal Process 0 0 0 0 0 0 0 0De-Annexation 0 0 0 0 0 1 0 1Conditional Use 0 0 0 1 0 0 0 1Lot-Split 1 0 0 1 0 0 0 2Rezone 1 1 0 0 0 0 0 2Variance 0 0 0 0 0 0 0 0

Totals 2 1 0 2 0 1 0 6

New Residential Building

Residential Additions

Residential Repair

Residential Remodel

Residential Roofing

New Commerical Building

Commerical Additions

Commerical Remodel

Commerical Repair

Commerical F/O

Commerical Roofing

Residential Electrical

Residential HVAC

Residential Plumbing

Commerical Electrical

Commerical HVAC

Commerical Plumbing

Apr‐12 0 2 4 4 3 0 0 1 0 0 0 8 2 7 5 0 1

Apr‐13 7 2 5 0 16 0 1 1 1 0 1 11 9 9 4 1 1

0

2

4

6

8

10

12

14

16

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PERMITS

Compare April 2012 to April 2013

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Parks & Recreation Report PARKS & RECREATION REVIEW—Month of April 2013

The Civic Center & Lakeside Park 

Facility Rentals: During the month of April there were 110 bookings.  44 of the bookings were regular rentals. The remaining 66 bookings were for non‐

profit meetings. The Lakeside Park pavilions were rented 25 times. 

Highlighted Events:  The Alabama Jubilee Square Dance, Bible Prophecy Class, Equine and Soil Management Class, Pecan Workshop, and GCW Wres‐

tling. 

Memberships & Guests:  110 new members were signed up, and there were 352 paying guests.  

The Senior Center 

Weekly Programming:  `Each Tuesday and Thursday line dancing and group exercise sessions were held. Bingo, pool, nail painting, and various games 

were also held regularly. 

Off Campus Activities:   The seniors participated in the Blooming Benefits Day at the Civic Center and went to The Village at Cook Springs for hot dogs 

and fishing. 

Additional Events:   Special music was provided by Lee lowery on three occasions, and once by Denton & Richard.  A Karaoke event was held by “Hank 

the Heartbreaker”. 

Monthly Meal Totals: There were 963 meals served in the month of April.  

Maintenance Department 

Projects:  Due to storm damage, three dugout tops had to be replaced and downed trees removed from Lakeside Park. The maintenance staff also began 

cutting grass for all the city’s fire stations. 

Regular Duties:  Setting up and breaking down for events, Landscaping, blowing leaves from parking lots and walking tracks, cleaning Lakeside Park 

bathrooms, emptying trash in Lakeside Park, picking up litter on all our properties, and maintaining equipment.  

Pell City Tennis Center 

 Events:    Ladies Social Days were held each Tuesday and Friday. An average of 16 ladies attended, with 128 total participants for the month. 

Tournaments:  The Logan Martin Tennis Association hosted their annual Relay for Life tennis tournament on Saturday, April 20th. 16 women partici‐

pated; all proceeds benefited the American Cancer Society.  

Matches: There were 10 USTA league matches with 160 participants.  Pell City High School and Victory Christian School held 6 matches at our facilities. 

Clinics & Lessons: There were 36 clinics taught and 129 private lessons. 

Memberships:  During the month of April 19 new members were added and 12 memberships were renewed. 

Projects:  Each Saturday the tennis center began hosting Kids Play Day. There have been two thus far with 16 participants. 

Athletic Department 

Baseball 

League Information:   Games were held every week day except Wednesday. Practices and make up games took place each Saturday. 

Tournaments: Pell City hosted a USSSA baseball tournament on April 20th. 12 teams participated in this event. 

Softball 

League Information: Youth Softball played games on Mondays, Tuesdays, and Thursdays throughout the month of April. 

Tournaments:  There were 4 tournaments scheduled during the month of April. Due to weather and lack of participation only one of these tournaments 

was played.  On April 12th and 13th the Pell City High School softball team held a tournament at our facilities. 

Soccer 

League Information:  The Logan Martin Soccer Association practiced every Monday, Tuesday, and Thursday, with games were held every Saturday. 

Each Friday afternoon an instructional soccer camp was hosted by Challenger Soccer. 

Tournaments:  The Pell City High School girls soccer team used our facilities for their annual tournament on April 12th and 13th. 

Planning for the Fall 

A tremendous amount of planning has taken place, in order to prepare for the upcoming fall season. Parks and Recreation will offer the following sports: 

Youth Football, Youth Cheerleading, Youth Soccer, Youth Softball, and Adult Softball. 

Daily Responsibilities 

Civic Center Duties:  Assisting with event setups and breakdowns, cleaning the gym, and providing customer service. 

Sports Complex Duties:  Opening and closing each facility, preparing the playing surfaces for practices and games, weed eating, grass cutting, working 

on infields, painting soccer fields, moving soccer goals, cleaning restrooms, picking up trash.

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Library Report

LIBRARY REVIEW Month of April 2013

Members

Members at 4/30/2013 14,494

New Adult Members 23

New Juvenile 25

Members Withdrawn - 53

Public Computer Usage

2,375 hours

Circulation

Adult Fiction 1,276

Adult Non-Fiction 395

Large Print 975

Juvenile Fiction 1242

Juvenile Non-Fiction 232

Audios/CDs 261

Videos/DVDs 840

E-Books 364

Total 5,585

Prior year 5,433

Current Holdings 35,287

Programs

Story Time

Occurrences 4

Attendance 105

Young Adult

Occurrences 2

Attendance 30

Library Tours

Occurrences 0

Attendance 0

Meeting Room Use

Occurrences 32

Attendance 115

Special Library Programs

Occurrences 4

Attendance 105

Genealogy

Sessions 12

Minutes logged on 1,054

Average Minutes 87

Pages Viewed 1,640

Joe Whitte

n

Lee Tuggle

10

Police Department Report

P a t r o l D i v i s i o n

Calls for Service: 2,542 Warrants Issued: 116 Warrants Served: 66 Warnings: 40

Arrests: 63 Citations Issued: 124 Accidents: 27 Warrants Recalled: 31

Reports/Supplements made: 154

D e t e c t i v e D i v i s i o n

Felony Cases: 33

Burglary: 3 Theft of Property: 11 Assault: 1 Rape: 1 U.B.E.V.: 8

Robbery: 1 Domestic Violence: 1 Identity Theft: 4 Fraud. Use of CC: 2 Forgery: 1

Misdemeanor Cases: 59

Domestic Violence: 4 Harassment: 8 Assault: 3 Leaving Scene of an Accident: 8

Theft of Property: 22 Child Abuse: 2 Criminal Mischief: 5 Disorderly Conduct: 1

Animal Cruelty: 1 Criminal Tampering: 1 Criminal Trespassing: 1 Negotiating Worthless Inst.: 1

Unauthorized Use of MV: 1 Tampering w/Availability of a Utility: 1

S p e c i a l O p e r a t i o n s U n i t Felony Warrants: 0 Interviews: 12 I/O’s Completed: 11 Felony Arrest: 0

Misd. Arrest: 2 Traffic Stops: 28 Citations: 12 Warnings: 12

Officer Assists: 0 New Narcotic Cases: 7 Depo. Completed: 0 Misd. Warrants: 2

Phone Call ref. Narcotics: 51

Seizures: (1) Marijuana Pipe Approximately .25 oz of Marijuana

Police Department Activity Month of April 2013

Completed (2) sets of Fingerprint Cards

Attended Drug Court Graduation

Took Class on Tru-Nac Device

Took Class on Lidar at the Police Department

Worked Municipal Court

Attended Circuit Court Once

Attended District Court Once

Answered (2) Alarm Calls for Patrol

(5) Shifts of Marine Operations Training

Taught (2) E-cite Classes

(1) Officer went through Narcotics FTO

Worked on Computer in Car 366

Worked with Demopolis P.D. on Forged Script Case

Worked with K-mart in Pell City on Forged Script Case

Re-wired radio in Unit 768

Replaced camera in unit 472

Put stand, printer, laptop, inverter, card scanner and GPS in Unit 357

Worked on Computer in Unit 407

Worked on Air Card Activation

Worked on Antenna in Car 116

Checked Fire Extinguishers in All Vehicles

Worked on radar in 354

Installed stand and software in car 350

Installed printer and stand in Car 5842

Worked on Kodiac Boat (Tried to Start Engine)

Picked up New Patrol Cars in Montgomery

Received Call about two reckless Jet Skis on waterway

Worked with Iola Roberts Elementary School on a detail

Ran 640 lockers at Jr. High School in Moody with K-9s

Ran (2) Drug Rehab Facilities with K-9’s

Trained with K-9s at Canine Concepts

Worked on Camera in Car 780

Replaced Antenna in Car 42

Worked on Camera in Car 42

Worked on Computer in Car 35

Put Radios and Antennas in New Command Center

Wired Fan and worked on computer in car 353

Worked on Car 768 Computer

Put Camera in Car 5842

Worked on Electrical problem in 352

Put radio siren and speaker in unit 210

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Police Department Report– continued VEHICLE USAGE

A n i m a l C o n t r o l Pell City Services:

Total Miles : 2,076

Animals Picked Up: 23 Dogs, 21 Cats, 2 Wildlife

VIPS SERVICES Volunteers reported 41 hours in the month of April resulting in 293 hours year-to-date. Activity included 34 patrol hours, 7 administra-tive hours.

Additional Activity:

S c h o o l R e s o u r c e D i v i s i o n

Activity:

Calls for Service: 27 Parent/Teacher Meetings: 30 Informal Counseling: 63

I/O Reports: 7 Arrest Reports: 2 Citations Issued: 0

Warnings Issued: 3 Classes Taught: 0 Schools Attended: 60

Special Programs: 3 Student Contact: 3520 Drug Searches: 6

Special Programs Summary

Quality of Life Miscellaneous Details

Signs Removed: 0 Revenue Citations: 33 Vehicles Tagged: 3 Property Inspections: 4

Of Note:

Riverside Services:

Total Miles : 96

Animals Picked Up: 6 Dogs, 0 Cat, 0 Wildlife

Car # 5842 (Norris)

Starting Mileage: 239

End Mileage: 528

Total Miles: 289

Fuel Used (Gal): 33

Car # 5842 (Norris)

Starting Mileage: 239

End Mileage: 528

Total Miles: 289

Fuel Used (Gal): 33

Car # 5842 (Norris)

Starting Mileage: 239

End Mileage: 528

Total Miles: 289

Fuel Used (Gal): 33

MARINE PATROL

Warnings Issued: 3 Vessels Stopped: 3

Marine Patrol operated a total of 3.3 hours during the month of April. During this time 3 hazards were removed, along with several logs from the main channel

of Logan Martin Lake, and checked on a call for reckless jet ski. The Marine Patrol unit conducted several patrol requests including Pine Harbor to Eagle Pint,

Lakeside Landing, Skyline, Pirates Island, Cove Slough, Autumn Ridge Slough and Mays Bend Boat Launch

31 Specific Patrol Request and Business Checks

3 Transports

2 Suspicious Situations

3 Citizen Assists

4 Officer Assists

1 Traffic Accident Worked

2 Animals removed from Roadway

1 Intoxicated Person

2 Traffic Direction Events

1 Funeral Escorts

3 Closing Escorts

1 Person Contact

8 Other Public Services

1. The SRO Division went to the High School for the Prom Promise.

2. The SRO Division went to Prom.

3. The SRO Division went to the Police Department for LIDAR training.

Chief Turley, Lieutenant Holmes, Lieutenant Herren, Sergeant Warrington, Sergeant Newton, Sergeant Woods, Sergeant McGuffie, Sergeant Carden, Corporal McInnish, Corporal McWaters, Corporal Hazel, Corporal Norris and Corporal Burgos all attended Lidar Training.

Corporal McInnish instructed SSGT class two days for Officers.

K-9 Unit assisted Oxford PD on a search. Officer Jimmy Woodard and Officer Phillip Rowe conducted a Citizens Firearms Class.

12

Fire Report

Fire Activity

Month of April 2013

TRAINING: During the month of April, the department has been at work to complete our bi-annual hydrant testing

and records have been updated to reflect those results. Furthermore, roof repairs have been completed at

Station 4 in Eden to stop any further water damage.

Also, we at the department have been working to improve our service to the public. The territory each

station is responsible for has been restructured. This will allow quicker response times to emergency calls

and diminish wear and tear on responding apparatus. In addition, six more of the department’s employ-

ees have attended a Rope Rescue 1 course offered through the Alabama Fire College. This course offers

introductory information into technical rescue and the basic knowledge for Rope Rescue operations.

13

IT Report Month of April 2013

1. Mobile App

Reconciling Business Addresses and Categories

Testing on Apple IOS

2. Police Department

Upgraded Mobile communication equipment in the cars. (Complete)

Assisted with setup of MDT equipment and communications new cars. (Complete)

Upgrading Building Security System Implementation Phase

3. Cable Channel

Replacement Cable Server Installed and Working. (Complete)

Channel 73 being updated on a regular basis with new content and scheduling now.

Evaluate Live Feed connection options and opportunities.

4. Tyler Utilities Conversion Project:

Attentively Go-Live Conversion Analysis re- scheduled for April 2013 due to rate changes.

Presently on Stand-by per City Manager for system re-evaluation of work order processes.

5. Content and Document Management System Project:

On hold for possible relocation and reassignment of processes.

Initiated basic document management for scan and search capabilities for AP.

6. E-mail Exchange Migration

Hosted exchange presently being testing on a 30 day trial basis.

7. Website

Need Bio information from Administration and Council.

Calendars, Forms, and Departmental sites being built out as requested.

Departmental website power users identified.

Plan to start training Power Users to keep departmental content up to date.

Posted Advanced Disposal Route and Schedule zoom able Map to new website.

8. GIS System

Exploring options for mobile GIS Data collection.

9. Utility Department

Wireless Mobile Meter Read Equipment upgrade ordered.

10. Fire Department – Computer Equipment recycled upgrade for Fire Station 1.

14

Utility Report

DAILY INSPECTIONS

WELL A,B,C,D, CVWA

13 WW LAB

78 BACTERIOLOGICAL SAMPLING

BAC-T SAMPLES (42)

4 WATER QUALITY CHECKS

0 SSO’S

FLUSHING PROGRAM FOR MONDAY AND THURSDAY

FLUSHING PROGRAM FOR TUESDAY AND FRIDAY

RAMDOM FLUSHING FOR WEDNESDAY

133 VARIOUS LOCATIONS

WATER & SEWER INSPECTIONS

4 INSPECTIONS

LEAKS

25 LEAKS REPORTED AND REPAIRED

0 FORCE MAIN LEAK

15 LOCATES

7 INSPECTION

FINALS/TURNOFFS/CUTS/RECONNECT

52 FINALS

61 TURN ON

81 CUT

56 RECONNECT

REGISTER CHANGE OUTS

57 REGISTER CHANGEOUTS (BALANCE OF 112 REGISTERS)

SERVICES

30 SERVICES INSTALLED

METER READS/SKIPPED METERS READS/STOPPED METER

METER READS FOR MONTHLY BILLING4959 METERS READ

84 SKIPPED METERS READ 289 STOPPED METERS 5023 TOTAL METERS

Utility Activity Month of April 2013

NEW UTILITY CUSTOMER: 67 NEW BUSINESS LICENSES: 40

8 FLUSHING PROGRAM FOR MONDAY AND THURSDAY: 25THST.N.9TH AVE, 26TH ST./11TH AVE.,26TH ST. N. BETWEEN 4TH& 5TH AVE.,7TH AVE. B.O.V., 31ST ST. N./COMER , BUNT DRIVE,28TH ST. B.O.V., HARDEE'S, 36TH ST B.O.V. WELLS A,C,D CVW.WW LAB

7 FLUSHING PROGRAM FOR TUESDAY / FRIDAY: SCOTT DRIVE,BURGER KING, 28TH ST. N. BETWEEN 7TH/9TH AVE., 27TH ST. N.6TH AVE., 31ST ST. N./9TH AVE. , 33RD ST. N. /7TH AVE.,6TH AVE.B.O.V., 26TH ST.N. B.O.V.,25TH ST.N. /11TH AVE., 27TH ST.N. B.O.V. .

15

Court Report

 

 

COURT ACTIVITY Month of April 2013

16

Street Department Report

Activity month of April 2013 Cut right of way from 16th St N to 22nd St N / 1st Ave N/S /2nd Ave N/S /3rd Ave N/s /4th Ave N/S/Cedar

Lane/ Red Hawk Tr. /Autumn Lane/Traweek Lane/ Autumn Ridge Tr./ Lakeshore Dr./Walkers Crossing

Rd.

Cut right of way on Comer Ave/ Dr John Haynes Dr./Jeff State/Highway 231 N./ 231 S./Cogswell

Ave /231 Cir./A J Blake Bridge/ 19th Street S./ Bruce Etheredge Parkway/ Eden City Hall/ Animal Shelter/

City Hall/ Library / Hwy 34/ 231S .( Zero turn mowers)

Cut right of way on 16th Ave S / 15th Ave S/Forest Hill Subdivision/ Water Tank Hill Rd./ Hillstone Sub-

division/(Brush Axe)

Clean out storm damage in Eden/Whitesville Rd. /Park Hill / Forest Hill/17th Street North./23rd Street

North/Church Rd.//King Circle /Hwy 78 East/Dry Creek Rd././Pine Knoll Dr.

Picked up liter on all City right of way (weekly) Litter for blue barrels (weekly)

Installed Back-up Alarm on All Street Dept./Water Dept./ Park & Rec./Wastewater trucks.

Clean up 3220 7th Ave N. trash/yard nuisances

Perform maintenance on all red lights / Cogswell Ave/ Hwy 231North/ South/ Street Lights Cogswell

Ave

Shop/ Maintenance on Street Dept./ Water Dept. /Fire Dept./ Waste Water/ Park & Rec. –Trucks/Eq.

Maintenance on City Hall/Library/Chamber/ Social Services/Animal Shelter

Repaired/ Replace signage throughout city

Grubbing / Removing of trees /under growth at Cogswell Ave Industrial Park

Monthly Fuel Report Street Dept.

Industrial Park (793 off road fuel)

Gas:723.60 gal / on road fuel: 139.30 / off road fuel: 1598.10

Street Light Updates

Seddon Point Circle and the intersection of Mays Bend and Cedar Lane are waiting on approval of Facility charges.