CITY OF PALMERSTON Notice of Council Meeting To be held in Council Chambers, Civic Plaza, Palmerston On Tuesday, 18 November 2014 at 6:30pm AGENDA Audio Disclaimer An audio recording of this meeting is being made for minute taking purposes as authorised by City of Palmerston Policy MEE3 Recording of Meetings, available on Council’s Website. 1. PRESENT 2. APOLOGIES 3. CONFIRMATION OF MINUTES RECOMMENDATION 1. THAT the minutes of the Council Meeting held Wednesday, 5 November 2014 pages 7714 to 7779, be confirmed. 2. THAT the minutes of the Confidential Session of the Council Meeting held Wednesday, 5 November 2014 page 160 be confirmed. 4. MAYOR’S REPORT M8-04 5. REPORT OF DELEGATES 6. QUESTIONS (WITHOUT DEBATE) FOR WHICH NOTICE HAS BEEN GIVEN 7. QUESTIONS (WITHOUT DEBATE) FOR WHICH NOTICE HAS NOT BEEN GIVEN 8. PETITIONS 9. DEPUTATIONS / PRESENTATIONS
Transcript
CITY OF PALMERSTON
Notice of Council Meeting To be held in Council Chambers, Civic Plaza, Palmerston
On Tuesday, 18 November 2014 at 6:30pm
AGENDA
Audio Disclaimer
An audio recording of this meeting is being made for minute taking purposes as authorised by City of Palmerston Policy MEE3 Recording of Meetings, available on Council’s Website. 1. PRESENT
2. APOLOGIES
3. CONFIRMATION OF MINUTES
RECOMMENDATION
1. THAT the minutes of the Council Meeting held Wednesday, 5 November 2014 pages 7714 to 7779, be confirmed.
2. THAT the minutes of the Confidential Session of the Council Meeting held Wednesday, 5 November 2014 page 160 be confirmed.
4. MAYOR’S REPORT M8-04 5. REPORT OF DELEGATES 6. QUESTIONS (WITHOUT DEBATE) FOR WHICH NOTICE HAS BEEN GIVEN 7. QUESTIONS (WITHOUT DEBATE) FOR WHICH NOTICE HAS NOT BEEN
GIVEN 8. PETITIONS 9. DEPUTATIONS / PRESENTATIONS
10. CONSIDERATION OF MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN 10.1 Notice of Motion to Amend – December Council Meeting Date 11. COMMITTEE RECOMMENDATIONS
11.1 Governance and Organisation
THAT the minutes from the Governance and Organisation Committee meeting held on 13 November 2014 be received and noted and that Council adopts the recommendations made by the Committee and accordingly resolves as follows:
11.1.1 Assessment Records for public inspection
1. THAT Council supports the inclusion of the payment reference number of an assessment on the assessment record held compliant with Section 152 (2) (f) Local Government Act Northern Territory.
2. THAT Council seek clarification whether any conflict exists
between the Privacy Act and the Section 152 (4) Local Government Act Northern Territory.
11.1.2 Community BBQ Trailer Policy
THAT Council approve the Building Better Neighbourhoods Program Community BBQ Trailer Policy.
11.1.3 Internal Audit Committee Terms of Reference
THAT the Internal Audit Committee Terms of Reference be reviewed with a view to increasing the scope of its audit activity.
11.2 Economic Development and Infrastructure
THAT the minutes from the Economic Development and Infrastructure Committee meeting held on 13 November 2014 be received and noted and that Council adopts the recommendations made by the Committee and accordingly resolves as follows:
1. THAT Council approve a budget of $20,000 to be provided at the first budget review for the replacement of the Marlow Lagoon playground shade canopy.
2. THAT a meeting be organized between JLT, TIO and Council representatives to discuss the claim.
11.2.2 Split Driveway Access to Lot 11706 (37) Hawker Street, Zuccoli
THAT Council raises no objection to two 3m driveways to lot 11706 Hawker Street Zuccoli from Falco Court.
11.2.3 The Boulevard Stage 1 – Zebra Crossings
THAT the Council supports the retention of the two zebra crossings in the vicinity of the intersection of The Boulevard and Palmerston Circuit as recommended by consultants Roberts Day.
11.3 Community Culture and Environment
THAT the minutes from the Community Culture and Environment
Committee meeting held on 5 November 2014 be received and noted and
that Council adopts the recommendations made by the Committee and
accordingly resolves as follows:
11.3.1 Palmerston Carols 2014 CCE/0292
THAT an external provider be appointed as Master of
1. THAT Council write to the Palmerston Shopping Centre,
Oasis Shopping Centre and the Gateway Shopping Centre
Management advocating for the installation of a defibrillator
at each centre.
2. THAT Council approve the installation of a defibrillator in
the Palmerston Library, the Gray Community Hall and the
Recreation Centre at a cost of up to $5,000 per unit.
11.3.3 Financial Support – St John Ambulance CCE/0300
1. THAT Council does not support the funding application from
St John Ambulance in its current format.
2. THAT Council write to the Palmerston Golf/Bowls Club
advocating for the purchase and installation of a
defibrillator.
3. THAT Council further negotiate with St John Ambulance
over the placement of defibrillators within Palmerston.
11.3.4 Palmerston Festival Logistics Tender Exemption CCE/0302
THAT Council write to the Chief Executive of the Department of
Local Government and Regions and apply for an exemption
under Section 31 (1) of the Local Government Accounting
Regulations from going to tender for the provision of Palmerston
Festival Logistical services.
11.3.5 Pipes and Drains Campaign CCE/0303
THAT Council supports through the current 2014/2015 budget,
the Pipes and Drains campaign through the provision of $6,000 to
the Royal Life Saving Society Northern Territory.
11.3.6 Environment and Climate Change CCE/0304 CCE/0305
1. THAT Council endorse the Issues Paper response provided
to both the NT EPA and LGANT in relation to the review of
the 1999 “Waste Management and Pollution Control Act”
and the 1972 “Litter Act”.
2. THAT Council invite the 2014 City of Palmerston
Conservation and Land Management winner, Cassandra
Wadrop to attend the next Council Meeting.
3. THAT Council advise the Charles Darwin University that it would like to retain the current Conservation Land Management Scholarship selection process.
4. THAT Council endorse the inclusion in the Terms and
Condition that “Students should outline in their application any volunteer work undertaken or community involvement that they have had that may be relevant to their chosen course of study”.
5. THAT Council will retain the current arrangement of $2,500
(plus GST) being paid as a stand-alone annual amount towards the City of Palmerston Conservation and Land Management Scholarship.
6. THAT Council delegate an annual selection of a suitable
candidate to the CCE Committee.
11.3.7 Social Sustainability Workshop CCE/0307
THAT a Social Sustainability Planning Workshop be held for
Elected Members utilising Elton Consulting.
12. INFORMATION AGENDA 12.1 Items for Exclusion 12.2 Receipt of Information Reports RECOMMENDATION
THAT the information items contained within the Information Agenda, be received.
12.3 Officer Reports
12.3.1 Action Report 8/0581 13. DEBATE AGENDA 13.1 Officer Reports 13.1.1 Financial Report for the month of October 2014 8/0580 13.1.2 Community Group Access Policy 8/0582 13.1.3 Environment and Climate Change 8/0585 13.1.4 First Budget Review 2014/2015 8/0586 14. CORRESPONDENCE 14.1 Land Release – Lots 11256, 5045 and 5050 – Minister for Lands,
Planning and the Environment 15. PUBLIC QUESTION TIME At the invitation of the Chair
16. OTHER BUSINESS – ALDERMAN REPORTS
By-law 14(8) provides that the Chairman must not accept a motion without notice if the effect of the motion would, if carried, be to incur expenditure in excess of $1,000 unless
a) the motion relates to the subject matter of a committee’s or sub committee’s
recommendations (as the case may be, or an officer’s report that is listed for
consideration on the business paper; or b) the matter is urgent
17. CONFIDENTIAL REPORTS
17.1 Presentation – Maluka Views
RECOMMENDATION
1. THAT pursuant to Section 65 of the Local Government Act,
Council orders that the public be excluded from the meeting with the exception of the Chief Executive Officer, Minute Secretary, Director of Corporate Community Services and Director of Technical Services on the basis that Council considers it necessary and appropriate to act in a manner closed to the public in order to receive the presentation to confidential agenda item 17.1 Maluka Views and that Council is satisfied that the meeting should be conducted in a place open to the public is outweighed in relation to the matter because receiving, considering and discussing the report and associated documentation involves:
(c) information that would, if publicly disclosed, be likely to:
(i) cause commercial prejudice to, or confer an unfair
commercial advantage on, any person; or
This item is considered confidential pursuant to Regulation 8 (c)(i) of the Local Government (Administration) Regulations.
2. THAT Council orders that the minutes from the Confidential
Council meeting held on 18 November 2014, in relation to confidential item number 17.1 Maluka Views be released to the public record.
17.2 Expression of Interest – 14 The Boulevard 8/0587
RECOMMENDATION
1. THAT pursuant to Section 65 of the Local Government Act, Council orders that the public be excluded from the meeting with the exception of the Chief Executive Officer, Minute Secretary, Director of Corporate Community Services and Director of Technical Services on the basis that Council considers it necessary and appropriate to act in a manner closed to the public in order to receive, discuss and consider a report and associated documents in relation to confidential agenda item 17.2 Expression of Interest – 14 The Boulevard and that Council is satisfied that the meeting should be conducted in a place open to the public is outweighed in relation to the matter because receiving, considering and discussing the report and associated documentation involves:
(c) information that would, if publicly disclosed, be likely to:
(i) cause commercial prejudice to, or confer an unfair
commercial advantage on, any person; or
This item is considered confidential pursuant to Regulation 8 (c)(i) of the Local Government (Administration) Regulations.
2. THAT Council orders that the minutes from the Confidential
Council meeting held on 18 November 2014, in relation to confidential item number 17.2 Expression of Interest – 14 The Boulevard, the report and associated documents remain confidential and not available for public inspection for a period of 12 months from the date of this meeting or a lesser period as determined by the Chief Executive Officer.
17.3 Internal Audit Committee Call for Independent
Representatives 8/0584
RECOMMENDATION
1. THAT pursuant to Section 65 of the Local Government Act, Council orders that the public be excluded from the meeting with the exception of the Chief Executive Officer, Minute Secretary, Director of Corporate Community Services and Director of Technical Services on the basis that Council considers it necessary and appropriate to act in a manner closed to the public in order to receive, discuss and consider a report and associated documents in relation to confidential agenda item 17.3 Internal Audit Committee Call for Independent Representatives and that Council is satisfied that the meeting should be conducted in a place open to the public is outweighed in relation to the matter because receiving, considering and discussing the report and associated documentation involves:
(e) information provided to the council on condition that it be
kept confidential.
This item is considered confidential pursuant to Regulation 8 (e) of the Local Government (Administration) Regulations.
2. THAT Council orders that the minutes from the Confidential
Council meeting held on 18 November 2014, in relation to confidential item number 17.3 Internal Audit Committee Call for Independent Representatives, the report and associated documents remain confidential and that the resolution only be brought back to the public record.
17.4 Performance Review of the Chief Executive Officer 8/0583
RECOMMENDATION
1. THAT pursuant to Section 65 of the Local Government Act, Council orders that the public be excluded from the meeting with the exception of the Minute Secretary on the basis that Council considers it necessary and appropriate to act in a manner closed to the public in order to receive, discuss and consider a report and associated documents in relation to confidential agenda item 17.4 Performance Review of the Chief Executive Officer and that Council is satisfied that the meeting should be conducted in a place open to the public is outweighed in relation to the matter because receiving, considering and discussing the report and associated documentation involves:
(a) information about the employment of a particular individual
as a member of the staff or possible member of the staff of the council that could, if publicly disclosed, cause prejudice to the individual;
This item is considered confidential pursuant to Regulation 8 (a) of the Local Government (Administration) Regulations.
2. THAT Council orders that the minutes from the Confidential
Council meeting held on 18 November 2014, in relation to confidential item number 17.4 Performance Review of the Chief Executive Officer the report and associated documents remain confidential.
17.5 CEO Performance Appraisal Committee Recommendations
RECOMMENDATION
1. THAT pursuant to Section 65 of the Local Government Act, Council orders that the public be excluded from the meeting with the exception of the Minute Secretary on the basis that Council considers it necessary and appropriate to act in a manner closed to the public in order to receive, discuss and consider the Committee Recommendations in relation to confidential agenda item 17.5 CEO Performance Appraisal Committee Recommendations and that Council is satisfied that the meeting should be conducted in a place open to the public is outweighed in relation to the matter because receiving, considering and discussing the report and associated documentation involves:
(a) information about the employment of a particular individual
as a member of the staff or possible member of the staff of the council that could, if publicly disclosed, cause prejudice to the individual;
This item is considered confidential pursuant to Regulation 8 (a) of the Local Government (Administration) Regulations.
2. THAT Council orders that the minutes from the ConfidentialCouncil meeting held on 18 November 2014, in relation toconfidential item number 17.5 CEO Performance AppraisalCommittee Recommendations and associated documents remainconfidential.
17.6 Committee Recommendation - Assignment of Contract TS2013/04
RECOMMENDATION
1. THAT pursuant to Section 65 of the Local Government Act,Council orders that the public be excluded from the meeting withthe exception of the Chief Executive Officer, Minute Secretary,Director of Corporate Community Services and Director ofTechnical Services on the basis that Council considers itnecessary and appropriate to act in a manner closed to the publicin order to receive, discuss and consider the CommitteeRecommendations in relation to confidential agenda item 17.6Committee Recommendation - Assignment of ContractTS2013/04 and that Council is satisfied that the meeting shouldbe conducted in a place open to the public is outweighed inrelation to the matter because receiving, considering anddiscussing the report and associated documentation involves:
(c) information that would, if publicly disclosed, be likely to:
(i) cause commercial prejudice to, or confer an unfair commercial advantage on, any person; or
This item is considered confidential pursuant to Regulation 8 (c)(i) of the Local Government (Administration) Regulations.
2. THAT Council orders that the minutes from the ConfidentialCouncil meeting held on 18 November 2014, in relation toconfidential item number 17.6 Committee Recommendation -Assignment of Contract TS2013/04 and associated documentsremain confidential and not available for public inspection for aperiod of 12 months from the date of this meeting or a lesserperiod as determined by the Chief Executive Officer
18. CLOSURE
Mark Spangler Acting Chief Executive Officer
Any member of Council who may have a conflict of interest, or a possible conflict of interest in regard to any item of business to be discussed at a Council meeting or a
Committee meeting should declare that conflict of interest to enable Council to manage
the conflict and resolve it in accordance with its obligations under the Local Government Act and its policies regarding the same.
ITEM NO. 4 Mayor’s Report
FROM: Ian Abbott
REPORT NUMBER: M8-04
MEETING DATE: 18 November 2014
Summary:
My report provides Council with an update on recent meetings or events of interest to Elected Members.
General:
Wednesday, 29 October 2014 2:30pm – Sign and Seal Crown Lease Thursday, 30 October 2014 10.30am – Attended the “Music, Count Us In” National Sing-Along at Rosebery Primary School 3.30pm – JP Service Friday, 31 October 2014 8.30am – Council agenda briefing with the CEO 10.30am – Attended the Announcement of the 2014 Portrait of a Senior Territorian Art Award at Parliament House 3.00pm – Attended Goyder Square Business Forums in the Library Training Room
Three attendees 6.00pm – Attended the Goyder Square Stage 2 Public information display in the Library Community Room Saturday, 1 November 2014 6.30pm – Attended the Darwin School of Ballet “Forty and Fabulous” Performance Wednesday, 5 November 2014
8.30am – Attended the Community, Culture and Environment Committee Meeting 11.00am – Radio interview on 360 with Pete Davies
Goyder Square Stage 2 concept and consultation
Community Safety Survey 2014
Swap and go with the water saving flow
Review of Constitutional Arrangements
1.00pm – Attended the LGANT Mayors’ and Presidents’ Forum at Darwin Council Chambers 5.30pm – Attended the CEO Performance Appraisal Committee Meeting 6.30pm – Chaired the Council Meeting Thursday, 6 November 2014
8.30am – Attended LGANT General Meeting 6.00pm – Attended LGANT Conference Dinner Friday, 7 November 2014
8.30am – Attended LGANT Annual General Meeting 5.30pm – Attended the Menzies School of Health Research Oration at Darwin Convention Centre Sunday, 9 November 2014
10.00am – Judged at the ABC Live Broadcast of Disaster Chef, Cyclone emergency procedures on the Darwin Waterfront 3.45pm – Attended the Neighbourhood Watch NT Community Meeting at the Palmerston Salvation Army
Invitations:
Nil
RECOMMENDATION
THAT Council receives Report Number M8-04 Recommending Officer: Any queries on this report may be directed to Ian Abbott on telephone (08) 8935 9911 or email [email protected] Schedule of Attachments: Nil
Provided with this report are individual action items outstanding from previous Council Meetings:
Dec # Task Date Matter Action Update
8/0104 5/06/2012
NT Planning Scheme
Palmerston CBD Masterplan to be incorporated into the NT Planning Scheme.
Draft plan currently being finalised by Roberts Day / Elton Consulting. Workshop scheduled for 18 November 2014.
8/0738
20/08/2013 Yarrawonga Land Proposal
DTS to conduct a feasibility study for a joint development across Lots 9542 & 9543 with the lessee of Lot 9542.
Cost Estimates have been received. Estimates are to be further staged. Expect report to the November EDI meeting.
8/0787
17/09/2013 Real Housing for Growth Project
Design and project management contract awarded to Thinc. Agreement to lease with the CEO Department of Housing has been executed.
Norbuilt commenced construction. Building pads underway. Contracts executed.
8/0847
19/11/2013 TC Zone Land
Discuss with NT Government on acquiring the Tourist Commercial (TC) Zone land – Part Lot 8405
Letter received 9 April 2014 advising investigations are currently being undertaken to inform the potential release of this site including servicing and development options.
8/0879
11/12/2013
Development of Lot 10029 and Part Lot 9608
Expression of Interest for the development of Lot 10029 and Part Lot 9608 be prepared for Council approval.
Development signs on display 31 October – 14 November
Municipal Plan:
4. Governance & Organisation
4.3 People
We value our people, and the culture of our organisation. We are
committed to continuous improvement
8/0899
14/01/2014
Expression of Interest – Development of Lot 10024 and Part Lot 9609
An EOI to be brought to Council for the development of Lot 10024 and part Lot 9609 with the purpose being for the provision of public car parking combined with a mixed use development comprising of retail, commercial or residential.
Council considering further as part of the car parking strategy. Other potential uses for this site are currently being investigated by staff.
8/0946
18/02/2014
Palmerston Draft Subdivision Guidelines
Draft guidelines to undergo a Level 3 public consultation for a minimum period of six weeks, to include a community / industry forum.
Guidelines placed on hold pending the outcome of the NTG guideline development. A further report will be presented to Council shortly on this matter.
8/0949
18/02/2014 Car Parking Contribution Plan Update
Matter on the table
8/0976
18/03/2014 Marlow Lagoon Toilet Block
CEO to seek Ministerial dispensation pursuant to Clause 30 (1) (b) of the Local Government (Accounting) Regulations for the requirement to call tenders.
Letter sent to the Dept. of Housing, Local Government and Regional Services. Expecting a response week beginning 22 September. Dept. has advised that the response will be forwarded week commencing 29 September 2014. Self cleaning toilet has been placed on order. Expect delivery by early February.
8/1074
20/05/2014
City Centre Parking Strategy and Subdivision Guidelines
Roberts Day to undertake the Parking Strategy and Public Realm Strategy in accordance with their fee proposal dated 14 March 2014 subject to funding being identified.
Parking strategy, traffic assessment, and Public Realm Strategy drafts received. Comments from staff are being considered by the consultant.
8/1126
17/06/2014 Reconstruct Radford Road
Council to enter into a memorandum of understanding regarding the use of any contractor security held by LDC.
Drawings approved. Project is out to Tender.
8/1169
15/07/2014 Smoke Free Areas
Officers to investigate funding options for the promotion of non-smoking signs.
Report to November EDI meeting.
8/1169
15/07/2014 Community Group Access Policy
Policy GSTV01, commercial usage report and the signs code to be discussed at a workshop of full Council.
Policy to go to Council following Workshop held on 19 August 2014.
RECOMMENDATION
THAT Council receives Report Number 8/0581.
Recommending Officer: Mark Spangler, Acting Chief Executive Officer
Any queries on this report may be directed to Ricki Bruhn, Chief Executive Officer on telephone (08) 8935 9902 or email [email protected]
8/1206
19/08/2014 Tender Evaluation Procedure
Tenders and Purchasing Policy to reflect changes to the Tender Evaluation Procedure as endorsed by the Committee and forward the policy to Council for consideration.
Procedure approved policy amendments to November GOC meeting.
8/1235
02/09/2014 Palmerston Sporting Grounds
CEO to seek further clarification from the NT Government on their proposal to transfer ownership and management of sporting facilities in Palmerston.
Response letter received, further discussions to take place with Minister Sport, Recreation and Racing.
8/1281
7/10/2014 Electoral Review
Council to undertake a further round of public consultation.
Commenced. Consultation period closes on 1 December 2014.
8/1290
7/10/2014
Quarterly Meetings with NT Government Senior Ministers
Mayor and the chairs or delegate of the three Standing Committees be established to meet with senior Ministers of the NT Government on a quarterly basis to seek financial support and provide updates on projects and initiatives associated with the Palmerston City Centre Master Plan.
In progress
8/1291
7/10/2014 National Stronger Regions Fund
CEO to submit a funding application pursuant to the National Stronger Regions Fund for the redevelopment of Goyder Square.
Eltons engaged to prepare funding application – underway.
8/1274
21/10/2014
City Car Parking Advisory Group – Terms of Reference
Chief Executive Officer to recruit for membership of the City Centre Car Parking Advisory Group.
8/1285
21/10/2014
City Centre Public Open Space – Consultation Proposal
Workshop to be held to discuss the city centre project brand and message.
Workshop date to be determined.
8/1290
05/11/2014 Annual Report 2013/2014
CEO to send the Annual Report 2013/2014 to the Minister for Local Government.
ITEM NO. 13.1.1 Financial Report for the month of October 2014
FROM: Acting Director of Corporate and Community
Services
REPORT NUMBER: 8/0580
MEETING DATE: 18 November 2014
Summary:
Financial Report for the month of October 2014.
Background:
The Local Government (Accounting) Regulations, prescribes that: 18 Financial reports to council
(1) The CEO must, in each month, lay before a meeting of the council a report, in a form approved by the council, setting out: (a) the actual income and expenditure of the council for the period from
the commencement of the financial year up to the end of the previous month;
(b) the forecast income and expenditure for the whole of the financial year.
(2) The report must include: (a) Details of all cash and investments held by the council (including
money held in trust); (b) a statement on the debts owed to the council including the aggregate
amount owed under each category with a general indication of the age of the debts;
(c) other information required by the council. If a council does not hold a meeting in a particular month, the report is to be laid before the council committee performing the council’s financial functions for the particular month.
General:
Financial Officers provide year to date financial information for the month ended 31 October 2014.
Municipal Plan:
4. Governance & Organisation
4.1 Responsibility
We are committed to corporate and social responsibility, the sustainability of Council assets and services, and the effective planning and reporting of Council performance to the community
Financial Implications:
Nil
RECOMMENDATION
THAT Council receives Report Number 8/0580.
Recommending Officer: Jan Peters, Acting Director of Corporate and
Community Services
Any queries on this report may be directed to Ben Dornier, Director of Corporate and Community Services on telephone (08) 8935 9976 or email [email protected].
Schedule of Attachments:
Attachment: Financial Management Report – October 2014
ITEM NO. 13.1.2 Community Group Access Policy
FROM: Director of Corporate and Community Services
REPORT NUMBER: 8/0582
MEETING DATE: 18 November 2014
Summary:
The Governance and Organisation Committee recommended to Council that the draft City of Palmerston Policy GSTV01 Goyder Square Television Screen Content and Usage be discussed at a workshop of full Council. Council approved the recommendation at its meeting held on 15 July 2014:-
Community Group Access Policy THAT the draft City of Palmerston Policy GSTV01 Goyder Square Television Screen Content and Usage, a commercial usage report and a review of the signs code be discussed at a workshop of full Council.
CARRIED 8/1169 – 15/07/2014
Background:
A workshop was held with Elected Members on 19 August 2014.
General:
The City of Palmerston Policy GSTV01 Goyder Square Television Screen Content and Usage has been provided as an attachment for Council’s consideration.
Financial Implications:
If adopted, this Policy requires applicants for programming to cover costs associated with broadcast rights and copyright fees, and in the case of free to air content, a fee for staffing the television during the event.
Legislation / Policy:
Nil
Municipal Plan:
4. Governance & Organisation
4.1 Responsibility
We are committed to corporate and social responsibility, the sustainability of Council assets and services, and the effective planning and reporting of Council performance to the community
RECOMMENDATION
1. THAT Council receives Report Number 8/0582.
2. THAT Council adopt City of Palmerston Policy GSTV01 Goyder Square
Television Screen Content and Usage.
Recommending Officer: Ben Dornier, Director of Corporate and Community
Services
Any queries on this report may be directed to Ben Dornier, Director of Corporate and Community Services on telephone (08) 8935 9976 or email [email protected].
Schedule of Attachments:
Attachment A: City of Palmerston Policy GSTV01 Goyder Square Television Screen Content and Usage
Goyder Square TV Screen Content and Usage GSTV01
Goyder Square TV Screen Content and Usage | Council Policy | Approval Date: [Approval Date] | City of Palmerston | Page 1
Name: Goyder Square TV Screen Content and Usage
Type: Council Policy Owner: Chief Executive Officer
Responsible Officer: Director of Corporate and Community Services
Approval Date: [Approval Date] Next Review Date: [Next Review]
1 Purpose
The Goyder Square Television (GSTV) is a large format screen mounted on the Library which plays a strategic role in communicating with and attracting residents and visitors to Palmerston’s Central Business District. The screen also provides the City of Palmerston with a unique opportunity to link the city with other parts of Australia for a national experience, and with the wider international community to celebrate global events of cultural and community significance and entertainment value. The screens also provide a commercial opportunity for the City of Palmerston to raise revenue to supplement or sponsor multiple content programs and to cover basic operational costs.
City of Palmerston Policy GSTV01 Goyder Square TV Screen Content and Usage is a policy governing the content and usage of the screen, and is intended to provide consistency across all community, sponsor, event and advertising activities.
2 Principles
In alignment with City of Palmerston’s Municipal Plan, this Policy ensures that screen content adheres to the following principles:
To communicate and engage residents and visitors regarding activities and events taking place inPalmerston;
To provide a stimulating, educational, comfortable and entertaining viewing experience forresidents and visitors to Palmerston’s Central Business District;
To represent the City of Palmerston as a leading city for the arts, cultural pursuits and sportingevents, and to encourage innovation and creativity;
To promote Goyder Square and the Central Business District as a focal point for festivals, sportingevents and important civic events and commemoration;
To promote local community groups, activities, events, and businesses to residents and visitors;and
To encourage community and cultural wellbeing, economic development, the sustainability of ourenvironment and infrastructure, and good governance of the City of Palmerston.
3 Definitions For the purposes of this Policy, the following definitions apply:
Term Definition
4 Policy Statement
4.1 The Goyder Square Television
4.1.1 The Goyder Square Television is a 5.2m wide x 3.2m high large screen LED television with a display aspect of 16:9 and capable of broadcasting video content during both day and night. It incorporates a sound system, and is centrally controlled from the Civic Centre.
Goyder Square TV Screen Content and Usage GSTV01
Goyder Square TV Screen Content and Usage | Council Policy | Approval Date: [Approval Date] | City of Palmerston | Page 2
4.1.2 The normal operating hours of the screen are between 8:00am and 9:00pm, although bookings can be made for content to be displayed out of hours.
4.2 Screen Content Guidelines
4.2.1 Programming content wherever possible must adhere to the assessments provided by the Office of Film & Literature Classification rating scheme.
4.2.2 Programming content between 8:00am and 6:00pm is required to be classified no higher than G (“General Viewing”).
4.2.3 Programming content between 6:00pm and 9:00pm is required to be classified no higher than PG (“Parental Guidance”).
4.2.4 Programming content shall not incite, encourage or present violence or brutality in any form; simulate news or event in such a way to mislead or alarm viewers; depict distasteful or highly controversial material; depict explicit sexual activity or crude or indecent language; present as desirable the misuse of drugs including alcohol, narcotics and tobacco; stereotype, incite, vilify or perpetuate hatred against, or attempt to demean, any person or group on the basis of ethnicity, nationality, race, gender, sexual preference, religion, age or physical or mental disability.
4.3 Screen Content Assessment
4.3.1 Key Criteria Programming content submitted for viewing will undergo a content assessment process. Content satisfying a minimum of three of the following elements will be considered for inclusion:
Have broad popular appeal and community relevance (e.g. major event “live sites”)
Nature of content is primarily civic or cultural
Be “high quality” material
Enhance the visitor experience at Goyder Square
Have an interactive element for visitors where appropriate
Themes or topics are relevant to Goyder Square Television principles
Content should be able to assist/benefit Goyder Square and the Central Business Districtof Palmerston where appropriate
Satisfy sponsorship commitments when required
4.3.2 Preferred Programming Content The following content is preferred for programming:
Major sporting events on free to air broadcasting
Live simulcasts from around the Northern Territory or Australia or the world which hasbroad popular appeal or significance
Media which does not rely primarily on audio
Media with interactive and engaging visual content
Community updates, event updates and informational content which appropriatelyinforms residents and visitors regarding Palmerston and Top End events and activities
Appropriate broadcasts on free to air television with iconic or broad appeal to residentsand visitors to Palmerston
Commercial advertising from Palmerston based businesses
4.3.3 Programming Content which will be rejected The following content will be rejected:
Poor quality production material
Content heavily reliant on audio, unless part of an overall program
Goyder Square TV Screen Content and Usage GSTV01
Goyder Square TV Screen Content and Usage | Council Policy | Approval Date: [Approval Date] | City of Palmerston | Page 3
Excessively long content, except where it is an extraordinary event compliant with thePrinciples of this Policy
Promotion, community messages and commercial advertising which does not align withthe Principles of this Policy, or with clause 4.2.4 of this Policy
Promotion, community messages and commercial advertising which is in conflict withclause 4.2.4 of this Policy
4.4 Broadcast Rights, Copyright and Sponsorship
4.4.1 The City of Palmerston seeks to ensure the sustainability of the screen through recouping the costs associated with broadcast rights and copyright of content being displayed on the Goyder Square Television. As such, access by the public to programming requires application to Council using the Goyder Square Television Booking Form. Upon receipt of the form, Council will endeavour to process and inform the applicant of any necessary broadcast rights or copyright fees applicable to the requested programming content.
4.4.2 While direct broadcasting from free to air or pay TV networks is normally exempt from broadcast rights or copyright fees, associated audio content may not be. Council will endeavour to ensure applicants are provided with timely information regarding licencing fees, but the applicant and not Council is responsible for any licencing fees associated with requested content, and payment is due prior to approval.
4.5 Management of Public Complaints and Enquiries
4.5.1 The City of Palmerston acknowledges its responsibilities to provide programming content pursuant to this policy, and makes every endeavour to ensure all displayed content and all programming decisions are made according to the clauses set out in this Policy.
4.5.2 The City of Palmerston acknowledges the rights of residents, businesses and visitors to provide comment and make complaints regarding programming content. Council will make every reasonable effort to resolve complaints, which will be conscientiously considered and investigated. Complaints must be lodged in writing in order for it to be fully assessed, and must include the name and contact details of the complainant, and should be addressed to:
Mail: Attention: Director of Corporate and Community Services The City of Palmerston 1 Chung Wah Terrace PALMERSTON NT 0831
4.6.1 Applications for booking the Goyder Square Television should be made to Council using the Goyder Square Television Booking Form, available on Council’s website at www.palmerston.nt.gov.au. Only applications using this form will be accepted, and application forms require the individual or organisation to sign a declaration stating that the content complies with this Policy.
4.6.2 Programming content of an informational nature should be provided in the format using the template provided on Council’s website.
4.6.3 Other original programming content should be provided in final edit format on either a disc or flash media for approval with the application.
Goyder Square TV Screen Content and Usage | Council Policy | Approval Date: [Approval Date] | City of Palmerston | Page 4
4.6.4 Free to air events require the applicant to identify the channel, programming time and duration, and classification of the broadcast to be included in the application. Free to air applications will incur a charge associated with staffing, identified in the application.
4.6.5 Applications must be received by Council 5 business days prior to the requested programming date. The application will be assessed, any broadcasting rights or copyright issues assessed and applicable licensing fees levied against the applicant. All fees must be paid before content is programmed.
5 Associated Documents
Goyder Square Television Booking Form
6 References and Related Legislation
Nil
ITEM NO. 13.1.3 Environment and Climate Change
FROM: Director of Technical Services
REPORT NUMBER: 8/0585
MEETING DATE: 18 November 2014
Summary:
Council’s Environment and Climate Change Section of Technical Services provides a report of events and actions on a monthly or bimonthly basis. This is to inform the Mayor and Aldermen of activities, bring to attention matters of general interest and provide response to matters that may have been to Council on a previous occasion.
Background:
The Environment and Climate Change area of Technical Services continues to respond to a variety of queries, surveys, reports, activities and events and imitates new opportunities to bring environmental priorities to the notice of those working within the organisation and beyond in the community.
General:
The City of Palmerston is recognised within Local Government circles as a leading Council addressing environmental and climate change issues. Many objectives and achievements are demonstrated in Council’s 5 year Sustainability Strategy and one of the areas that Council is seen to be working towards, is improved Waste and Recycling opportunities. For these reasons Council has been chosen to represent the Northern Territory in the 2014 National Sustainable Cities Awards on 28 November. In the spirit of the above mentioned it has come to the attention of Technical Services that there is a resident in our community who on a daily basis is picking up rubbish and taking it directly to the appropriate bins at his location on Forest Parade, Bakewell. It has been a plan for a while to introduce a Council Certificate recognising Champions in the community; those who give ‘hands on’ support to the clean-up of the City and have a commitment to Waste Management and Recycling.
Municipal Plan:
3. Environment & Infrastructure
3.1 Environment Sustainability
3.1 We are committed to actively protecting and enhancing the environmental assets and infrastructure of the City of Palmerston, while supporting local businesses and industry in sustainable land use
Mark Cavenagh, who has had several major health issues from childhood to his adult years, lives at home with the assistance of carers. He is a great example of an active Community Champion and is picking up rubbish on a daily basis as a personal challenge and from what he finds on the verges and footpaths around his local streets. Mark’s carers accompany him to whichever location he chooses each day. Mark phones Council once he has finished his daily clean up indicating which areas he has cleaned. Mark takes all general litter home, disposing of it in the waste bins where he resides. Palm fronds and other green waste is stacked neatly either in the neighbouring park or on the verge for collection by council contractors during their maintenance runs. To progress a potential time to present Mark with a Certificate as a Waste and Recycling Champion, should council approve this recommended action, and to see what might be the best way to undertake the presentation to suit Mark’s lifestyle, Technical Services met with his parents on Monday 10 November. Mark’s parents and family members are delighted with the thought that Mark may be acknowledged for his service. Discussions with Mr & Mrs Cavenagh also considered what would be the best arrangement in view of Mark’s disability and to seek a time of day that would be most suitable for Mark and his sisters and brother and their children to come to Council to see Mark receive his Certificate from the Mayor. During the Council Meeting on Tuesday 9 December was considered an appropriate time to present Mark with the Certificate but it is clear from his parents that the best time of day to manage the presentation for Mark and family members is earlier. To this end 5.00pm on Tuesday 9 December has been proposed. The brief presentation by the Mayor to Mark could take place in the Chamber and be followed by light refreshments in the Meeting Room adjoining the Chamber. Mr & Mrs Cavenagh are aware of the timelines in terms of the evening Council Meeting that is to follow the presentation. As well as Mark and his family attending the presentation, the invitation will be extended to his Carer Team of 2-3 people and the CEO of Keep Australia Beautiful NT.
RECOMMENDATION
1. THAT Council receives Report Number 8/0585. 2. THAT Council thanks Mark Cavenagh for his persistent efforts over the years
in keeping Lambrick Avenue clear of rubbish and garden litter and awards Mark a Certificate as a Community Champion for Waste Management and Recycling.
3. THAT the certificate presentation to Mark Cavenagh for being a Community
Champion for Waste Management and Recycling take place at 5pm on Tuesday 9 December 2014
Recommending Officer: Mark Spangler, Director of Technical Services
Author: Pam Robinson, Environment & Climate Change Strategic Planner. Any queries on this report may be directed to Mark Spangler, Director of Technical Services on telephone (08) 8935 9958 or email [email protected].
ITEM NO. 13.1.4 First Budget Review 2014/2015
FROM: Acting Director of Corporate and Community Services
REPORT NUMBER: 8/0586
MEETING DATE: 18 November 2014
Summary:
This report presents the first review of the 2014/15 financial year budget. The review was undertaken by senior management and based on the financial data as per 30 September 2014.
Background:
Legislative requirements
Local Government Act 2008:
127 Annual budgets
(1) A council must prepare a budget for each financial year.
(2) The budget for a particular financial year must:
(a) outline: (i) the council's objectives for the relevant financial year; and (ii) the measures the council proposes to take, during the financial year, towards achieving those objectives; and (iii) the indicators the council intends to use as a means of assessing its efficiency in achieving its objectives; and (b) contain estimates of revenue and expenditure for the financial year (differentiating between operating and capital expenditure); and (c) state the amount to be allocated to the development and maintenance of each class of infrastructure for the financial year; and (d) state the amount the council proposes to raise by way of rates, and set out the rates structure, for the financial year; and (e) contain an assessment of the social and economic effects of its rating policies; and (f) state the allowances for members of the council for the financial year and the amount budgeted to cover payment of those allowances. (3) Subject to the regulations, a council must not budget for a deficit.
Municipal Plan:
4. Governance & Organisation
4.1 Responsibility
We are committed to corporate and social responsibility, the sustainability of Council assets and services, and the effective planning and reporting of
Council performance to the community
128 Adoption of budget or amendment
(1) A council must adopt its budget for a particular financial year on or before 31 July in the relevant financial year.
(2) A council may, after adopting its budget for a particular financial year, adopt an amendment to its budget (but once allowances for the members of the council for a particular financial year have been set, they cannot be changed by amendment).
(3) As soon as practicable after adopting its budget, or an amendment to its budget, for a particular financial year, a council must:
(a) publish the budget or the amendment as adopted on the council's website; and
(b) notify the Agency in writing of the adoption of the budget or amendment; and
(c) publish a notice in a newspaper circulating generally in the area informing the public that copies of the budget or amendment may be downloaded from the council's website or obtained from the council's public office.
(4) The council's budget forms part of the council's municipal or shire plan.
Local Government (Accounting) Regulations;
13 Deficit budgeting
A council must not budget for a deficit.
Note
A deficit occurs if overall expenditure for a financial year (disregarding depreciation) exceeds income. Transfers into, and out of, specific reserves are to be taken into account.
14 Allocation of money
(1) A council must not allocate money for a particular purpose unless:
(a) provision for the allocation is made in the budget for the relevant financial year; or (b) the allocation is: (i) authorised by resolution of the council; and (ii) made in anticipation of the adoption of a budget, or an amendment to a budget, making provision for the expenditure for the relevant financial year. (2) An allocation of money for a particular purpose under sub regulation (1)(b) must not exceed one-quarter of the expected budgetary provision for expenditure for the relevant purpose.
There is currently no legislated requirement on the intervals for budget reviews but it is anticipated that at least 3 will occur in each financial year.
Discussion
The first budget review has required a minimal number of budget adjustments to be made to the budget for 2014/15 (adopted by Council 1st July 2014) as follows:
1. Budget Result for the current year
The original budget for 2014/2015 was balanced excluding Depreciation. With the recommended adjustments and reserve funding the forecasted Budget Surplus/Deficit excluding Depreciation will stay balanced.
2. Income
2.1 Operating Income Adjustments
Operating income has increased overall by $1,078,769.
Revenue has mainly increased for Statutory Fees, User Fees and Grants and decreased for Carbon tax rebate
2.2 Capital Income Adjustments
Capital income has decreased by $147,977. • Capital Revenue has decreased due to budget area movements and did
increase for developer contributions
2.3 Operating Expenditure
Operating expenditure increased by $211,606 which is mainly due to;
($162,680) Employee costs budget movement
$249,830 Professional Services budget movement and high-rise funds from 2014
($139,856) Materials & Contractors due to increase in vandalism costs, demolition of Archer, refurbishment Civic Plaza new tenancy. Reduction in fees required for carbon tax
$264,312 Other Expenses including 2014 roll overs, cat monitoring program, Christmas tree purchase
2.4 Capital Expenditure
Capital expenditure increased by $3,969,567.
Capital expenditure is made up of 2014 roll overs of $3,912,567, cost of $20,000 Howitzer for Memorial park & $25,000 Gordon Stott Park play equipment & $12,000 IT budget movement
2.5 Reserves
Total transfer from / to Reserves of $3,250,381 is due to budget roll overs, grant movement and an increase in the rate of land release. Due to income increase $620,850 has been moved to reserves in accordance with FIN19.
RECOMMENDATION
1. THAT Council receives Report Number 8/0586.
2. THAT Council adopts the First Budget Review 2014/15, pursuant to Section
128 (2) of the Local Government Act.
Recommending Officer: Jan Peters, Acting Director of Corporate and
Community Services
Any queries on this report may be directed to Ben Dornier, Director of Corporate and Community Services on telephone (08) 8935 9976 or email [email protected].
Schedule of Attachments:
Attachment: First Budget Review 2014/2015
STATEMENT OF COMPREHENSIVE INCOME
YTD BalanceOriginal
Budget 2015
1st Review
Increase/
(Decrease)
Reviewed
Budget
Operating Income Rates 21,153,342 22,105,952 (240,808) 21,865,144
Statutory charges 430,801 733,056 58,100 791,156
User charges 59,289 98,500 391,849 490,349
Grants, subsidies and contributions 999,675 1,267,188 1,222,642 2,489,830
Investment income 477,157 1,299,949 (385,349) 914,600
Other income 66,860 84,413 32,335 116,748
Total Operating Income 23,187,125 25,589,059 1,078,769 26,667,828
