CITY OF SOMERTON CITY COUNCIL MEETING AGENDA TUESDAY, APRIL 21, 2020 Regular Meeting City Hall, Council Chambers 143 N. State Avenue, Somerton, AZ 85350 7:00 PM This meeting can be viewed live on the City of Somerton YouTube channel . You can also find the link on the homepage of the City website: somertonaz.gov. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CALL TO PUBLIC This is the time for the public to comment. Members of the City Council may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. § 38-431.01 (G), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later time. 5. CONSENT AGENDA All matters listed here are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the CONSENT AGENDA and will be considered separately. 1. Approval of April 7, 2020 Regular Council Meeting Minutes. Andrea Moreno, Deputy City Clerk 2. Authorization for the Mayor to sign a letter of support for the City of Yuma for a Better Utilizing Investments to Leverage Development (BUILD) Transportation Grant for development of a Regional Multi-Modal Transportation Center. Ian McGaughey, City Manager 6. PUBLIC HEARING 7. OLD BUSINESS All items are for discussion and possible action. 8. NEW BUSINESS All items are for discussion and possible action. 1. Discussion related to City employee health insurance. Armando Leon, Chairman, Health Insurance Committee 2. Presentation update on the level of service for City Parks and open spaces. Jesus Meza, Parks and Recreation Director City of Somerton Agenda 1
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CITY OF SOMERTONCITY COUNCIL MEETING AGENDA
TUESDAY, APRIL 21, 2020
Regular Meeting City Hall, Council Chambers143 N. State Avenue, Somerton, AZ 85350
7:00 PM
This meeting can be viewed live on the City of Somerton YouTube channel . You can also find the link on thehomepage of the City website: somertonaz.gov. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CALL TO PUBLIC
This is the time for the public to comment. Members of the City Council may not discuss items that are not specifically identified on the agenda.Therefore, pursuant to A.R.S. § 38-431.01 (G), action taken as a result of public comment will be limited to directing staff to study the matter,responding to any criticism or scheduling the matter for further consideration and decision at a later time.
5. CONSENT AGENDA
All matters listed here are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of theseitems. If discussion is desired, that item will be removed from the CONSENT AGENDA and will be considered separately.
1. Approval of April 7, 2020 Regular Council Meeting
Minutes.Andrea Moreno,Deputy City Clerk
2. Authorization for the Mayor to sign a letter of support for
the City of Yuma for a Better Utilizing Investments toLeverage Development (BUILD) Transportation Grantfor development of a Regional Multi-ModalTransportation Center.
Ian McGaughey, CityManager
6. PUBLIC HEARING 7. OLD BUSINESS
All items are for discussion and possible action. 8. NEW BUSINESS
All items are for discussion and possible action. 1. Discussion related to City employee health insurance. Armando Leon,
Chairman, HealthInsurance Committee
2.
Presentation update on the level of service for City Parksand open spaces.
3. Discussion and possible action to cancel all spring 2020
recreational activities due to the COVID-19 pandemic, andto reimburse those who have already paid.
Jesus A. Meza, Parks &Recreation Director
4. Discussion and possible action to approve the publication
of notice for two public hearings of the intention to adoptan Alternative Expenditure Limitation also known as theHome Rule Option for the City of Somerton.
Andrea Moreno,Deputy City Clerk
5. Discussion and possible action to approve Taylor
Engineering as the contractor for the Avenue B andCounty 16th Street Waterline Extension project.
Sam Palacios, PublicWorks Director
6. 2020 Financial update and discussion of year-to-date
revenue and expenditure trends.Czarina Gallegos,Finance Director
9. SUMMARY OF CURRENT EVENTS/FUTURE AGENDA ITEMS 10. EXECUTIVE SESSION
City Council may vote to hold an Executive Session for the purpose of obtaining legal advice from the council’sattorney on any matter listed on the agenda, pursuant to Arizona Revised Statute §38- 431.03(A)(3).
11. ADDENDUM 12. GENERAL INFORMATION 13. ADJOURNMENT 14. ACTION ITEMS
In accordance with the Americans with Disabilities Act (ADA) and § 504 of the Rehabilitation Act of 1973, the City of Somerton doesnot discriminate on the basis of disability in the admission of or access to, or treatment or employment in its programs, activities orservices. For information regarding rights and provision of the ADA or § 504, or to request reasonable accommodations for participationin City programs, activities or services contact: ADA/Section 504 Coordination, City of Somerton Human Resources, 143 N. State Avenue,Somerton, Arizona 85350. (928) 722-7400. TDD is the same number.
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CITY COUNCILOF THE
CITY OF SOMERTON
Approval of April 7, 2020 Regular Council Meeting Minutes. MEETING DATE: April 21, 2020DEPARTMENT: AdministrationCATEGORY:PREPARED BY: Andrea Moreno DISCUSSION SUGGESTED ACTIONApprove April 7, 2020 Regular Council Meeting Minutes.
TUESDAY, APRIL 7, 2020 Regular Meeting City Hall, Council Chambers 7:00 PM 143 N. State Avenue, Somerton, AZ 85350
CALL TO ORDER Meeting called to order at 7:02 PM by Mayor Gerardo Anaya. ROLL CALL Attendance Name Title Status Juan Castillo Council Member Present Gerardo Anaya Mayor Present Martha Garcia Vice- Mayor Present Miguel Villalpando Council Member Present Luis Galindo Council Member Present Carlos Gonzalez Council Member Present Jesus Roldan Council Member Present
Council Members Luis Galindo, Miguel Villalpando, Carlos Gonzalez, and Jesus Roldan called in remotely over the phone. Mayor Anaya mentioned to the people watching the meeting from the City of Somerton YouTube Channel the efforts the City is taking on practicing social distancing by having four Council Members remotely calling into the meeting from home and only three members present.
PLEDGE OF ALLEGIANCE
Mayor Gerardo Anaya led the Pledge of Allegiance. CALL TO PUBLIC
This is the time for the public to comment. Members of the City Council may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. § 38 -431.01 (G), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later time. Mayor Anaya opened the meeting to receive comments from the public. The public offered no comments.
CONSENT AGENDA
All matters listed here are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the CONSENT AGENDA and will be considered separately.
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RESULT: PASSED [UNANIMOUS] MOVER: Carlos Gonzalez, Council Member SECONDER: Juan Castillo, Council Member AYES: Martha Garcia, Miguel Villalpando, Luis Galindo, Carlos Gonzalez, Jesus Roldan,
Juan Castillo, Gerardo Anaya
1. Approval of March 17, 2020 Regular Council Meeting Minutes.
2. Approval to perform slurry seal work with American Pavement Preservation. NEW BUSINESS
All items are for discussion and possible action.
1. Presentation of donation from Cocopah Indian Tribe to the City of Somerton.
Ian McGaughey, City Manager, asked for this item to be tabled as the Representative from Cocopah was unable to be present.
RESULT: PASSED [UNANIMOUS] MOVER: Juan Castillo, Council Member SECONDER: Martha Garcia, Vice- Mayor AYES: Martha Garcia, Miguel Villalpando, Luis Galindo, Carlos Gonzalez, Jesus
Roldan, Juan Castillo, Gerardo Anaya
2. Discussion and possible action to reappoint Francisco Vasquez as the City of Somerton representative on the Yuma County Library District Board of Trustees.
Ian McGaughey, City Manager, stated that current term of Francisco Vasquez as the City of Somerton representative on the Yuma County Library District Board of Trustees expires on June 30, 2020. Mr. McGaughey said Mr. Vasquez expressed interest in continuing to serve in this capacity and asked Council to confirm this reappointment for a three-year term so it can go before the Yuma County Board of Supervisors no later than June 1, 2020. There were no questions or comments from Council.
RESULT: PASSED [UNANIMOUS] MOVER: Jesus Roldan, Council Member SECONDER: Juan Castillo, Council Member AYES: Martha Garcia, Miguel Villalpando, Luis Galindo, Carlos Gonzalez, Jesus
Roldan, Juan Castillo, Gerardo Anaya
3. Presentation update on the City's efforts to combat the spread of COVID-19. City of Somerton Minutes
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Ian McGaughey, City Manager, stated it had been a wild three weeks since our last Council meeting since at that time, the County had no positive cases of COVID-19. Mr. McGaughey said that the County now has 16 cases. Mr. McGaughey said that the City has been taking proactive safety measures that have been put in place to help slow the spread of the virus. Mr. McGaughey mentioned he authorized department directors to allow select employees to work remotely to limit the number of people together at any given time. He mentioned City employees are doing most meetings over secure Internet using Microsoft Teams to limit the in-person contact we have with one another.
Mr. McGaughey added that the senior phone hotline has been receiving 25 to 30 calls each day and that Parks & Rec staff has been assisting answering questions related to the resources available in the community through the city and nonprofit agencies. He said that the City is providing meals to seniors five times a week in conjunction with the Regional Center for Border Health.
Mr. McGaughey said that Governor Ducey expanded the number of businesses in the state who must cease operations effective this past Saturday, and the city also closed the basketball court and skate park to be in compliance with this order. He mentioned that a significant focus has been placed on supporting our local businesses during this crisis and directed our Economic Development department to be aggressive in ensuring our local business owners are aware of the help that’s available. Mr. McGaughey stated we will be seeing more short videos highlighting the various hours and offerings of local businesses. He said we are working with Radio Sin Fronteras from Somerton on public service announcements to help make sure the word gets out.
Mr. McGaughey said he has been in contact with his counterparts in the county and is participating in weekly calls with Senator Kyrsten Sinema. He stated he met with the leadership of our police and fire departments and also joined by Cocopah emergency personnel to develop an advanced strategy to protect our first responders from the virus. He stated every department is committed to doing what they can to keep their employees healthy while ensuring that the needs of the community are met.
Mayor Gerardo Anaya thanked Mr. McGaughey for his hard work and the employees as well even those working from home. Mayor stated he has been working with other Mayors and following the Governor’s orders.
4. Discussion regarding feedback provided by community on City parks and facilities.
Ian McGaughey, City Manager, stated that at the March 17, 2020 Council Meeting Call to the Public, a group of people including young people spoke about the need for improved and additional parks and sports facilities in the City. Mr. McGaughey introduced Jerry Cabrera from FOCUS Consultants to discuss more about the topic.
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Mr. Cabrera stated that he has spoken to various community members as well and one of the things they all mentioned was that we need to do something with our current facilities. Mr. Cabrera said he has been working with Jesus Meza, Parks and Recreation Director from the City of Somerton to compare the level of service he currently has versus the level of service that will be needed to maintain current facilities and bring up to par the number of staff for the level of service that is needed. Mr. Cabrera said this information will be brought to Council in the next Council Meeting for presentation.
Jesus Meza, Parks and Recreation Director mentioned they were working on a maintenance schedule which revolves around the different parameters from parks and recreation. He said it includes anything from maintenance, staff and all the details that goes into the maintenance of parks and recreation. He said this will be presented in the next Council meeting for Council to be able to make specific recommendations for the High School project.
Mr. Cabrera asked Council if there was any guidance that needed to be followed regarding the comments from the public from the last Council meeting. Mayor Anaya said that they understand there are needs but they want to get a better understanding about their financial situation and be able to compare needs versus wants.
Council Member Juan Castillo said we need to take into consideration the comments from the public and understand what the need versus the wants is. Mr. Castillo the important thing for him was the maintenance. He mentioned it doesn’t matter how many fields we get if they can’t maintain the current ones. Mr. Castillo said we need to give the fields adequate maintenance and too get creative by optimizing the resources we have.
Council Member Villalpando said he was in line with what the Mayor and Council Member Castillo said in regard to the needs versus wants. Mr. Villalpando said that he is also concerned with what Mr. Cabrera said about the quality of the parks we currently have and take that into consideration in analyzing how much money we want to spend in the parks.
5. Discussion and possible action to authorize the Mayor to execute an agreement engaging GreenbergTraurig for bond/special counsel services for the City of Somerton.
Jerry Cabrera from FOCUS Consultants stated that GreenbergTraurig was the same firm the City used on the last bond election. Mr. Cabrera presented the proposal along with the fee schedule that is using state contract. There were no questions or comments from Council.
RESULT: PASSED [UNANIMOUS] MOVER: Martha Garcia, Vice- Mayor SECONDER: Juan Castillo, Council Member AYES: Martha Garcia, Miguel Villalpando, Luis Galindo, Carlos Gonzalez, Jesus
Roldan, Juan Castillo, Gerardo Anaya
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6. Discussion and possible action to award the lowest responsible bidder for the repair and/or for the new 1.2 million gallon storage tank project.
Sam Palacios, Public Works Director, provided a summary background of this item by stating that an invitation to bid for the construction of both projects were advertised in the Yuma Daily Sun. Mr. Palacios stated that the repair of the existing 1.2M gallon storage water tank project and the new 1.2M gallon bolted storage water tank project design work and specifications were prepared by James Davey and Associates. Mr. Palacios said their goal is to explore and analyze the cost of both options once the bid packages are received.
Mr. Palacios said that on Thursday March 26, 2020, they opened three sealed bids for the repair of the existing 1.2M gallon storage water tank project and three sealed bids for the construction of the new 1.2M gallon bolted storage water tank project. He said staff reviewed and analyzed the bid submittals for both projects and the results are attached in the bid tabulation record.
Mr. Palacios stated that the lowest bidder for the tank repair was Revolution Industrial LLC with a base bid of $601,165.95 and the lowest bidder for the new tank was Darrel Thompson Tank Inc. with a base bid of $650,601.00. Mr. Palacios provided the pros and cons for both options. Mr. Palacios recommended moving forward with the repair of the existing tank and to award the bid to Revolution Industrial LLC.
Mr. Palacios said he wanted to discuss the welded tank versus the bolted tank. He said the reason why they choose the option of the bolted tank was because it is cheaper than a new welded tank on the new tank bid option. He said it is more expensive to construct a new welded tank, that is why this option was not considered. He said both options were good options the tank repair and the new tank if we decide for either one but the reason why they are recommending the repair is because the welded tank is more secure than a bolted tank. Mr. Palacios said an issue with the bolted tank is that there is a dome on the roof that is about 6 to 8 feet higher than the existing tank and the possible issues on an earthquake because bolted tanks are constructed in sections. He added that the bolted tank requires less maintenance.
Mr. Palacios added that he received a call from Council Member Galindo asking him why they decide to go with the repair. He stated again that either option is good and that there is minimal saving of less than 10 percent. He said if we decide to go with the repair, there will be maintenance required every 10 to 15 years.
Council Member Juan Castillo asked Mr. Palacios for the life expectancy for both options. Mr. Palacios said the aluminum one would be better because less maintenance would be required but that they both had the same life expectancy of about thirty years or more. Mr. Castillo asked about the repair costs to which Mr. Palacios replied the periodic repair would be every 10 to 15 years and cost approximately between $25,000 to $40,000.
Council Member Carlos Gonzalez asked Mr. Palacios where the money was coming from for this project. Mr. Palacios replied that the water CIP account currently had allocated $400,000 this fiscal year and that he was planning to allocate the rest for next fiscal year.
Council Member Miguel Villalpando asked what type of warranty was available for each option. Mr. Palacios stated he didn’t have that information in his packet, but he was going to look into it.
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He added that most likely it would be one- year warranty, but he would look into the warranty of the paint and coating for both options. Mr. Villalpando said it might be better to go with the new tank because it is going to be under warranty.
RESULT: PASSED [UNANIMOUS] MOVER: Martha Garcia, Vice- Mayor SECONDER: Juan Castillo, Council Member AYES: Martha Garcia, Miguel Villalpando, Luis Galindo, Carlos Gonzalez, Jesus
Roldan, Juan Castillo, Gerardo Anaya
7. Discussion and possible action to proclaim April 2020 as Fair Housing month in the City of Somerton.
Ian McGaughey, City Manager, asked Mayor and Council to proclaim April 2020 as Fair Housing month in the City of Somerton.
RESULT: PASSED [UNANIMOUS] MOVER: Martha Garcia, Vice- Mayor SECONDER: Juan Castillo, Council Member AYES: Martha Garcia, Miguel Villalpando, Luis Galindo, Carlos Gonzalez, Jesus
Roldan, Juan Castillo, Gerardo Anaya
8. Discussion and possible action to Approve Resolution 2020-004, a Resolution of the Mayor and Council of the City of Somerton, Arizona, adopting a fair housing policy, making known its commitment to the principle of fair housing, and describing actions it shall undertake to affirmatively further fair housing.
Ian McGaughey, City Manager, asked Mayor and Council to approve Resolution 2020-004 stating the City’s commitment to the principles of fair housing.
RESULT: PASSED [UNANIMOUS] MOVER: Juan Castillo, Council Member SECONDER: Jesus Roldan, Council Member AYES: Martha Garcia, Miguel Villalpando, Luis Galindo, Carlos Gonzalez, Jesus
Roldan, Juan Castillo, Gerardo Anaya SUMMARY OF CURRENT EVENTS/FUTURE AGENDA ITEMS
Ian McGaughey, City Manager, stated he will be participating in a briefing from the AZ Department of Emergency Management to learn how the city can be reimbursed for its COVID-19 related expenses. He said Chiefs Juarez and De Anda, Finance Director Gallegos and Vice Mayor Garcia will be joining him for this briefing. Mr. McGaughey said he will also be participating in a webinar detailing how to navigate COVID-19 related grant funding. Mr. McGaughey has been working closely with the Community Development Department as well as Mayor Anaya to develop ways to encourage Somerton residents to complete the 2020 Census. Mr. McGaughey added that Public Works has engaged the services of a consultant to complete a review of the current state of our solar installations.
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Sam Palacios, Public Works Director, provided an update on the Zocalo Garden Project, a project from CDBG. They sent an order to proceed to CEMEX Construction and will start construction this coming Monday. The new 12-inch water stub-out was installed in Cesar Chavez and Main Street. The purpose for this is to continue the line to the west Valley Vista Project and also to avoid any traffic signal issues on Cesar Chavez. In addition to this Cesar Chavez Project, they had money left from the design portion of the project and was able to transfer about 80,000 for the construction portion of project.
Jesus Meza, Parks and Recreation Director, stated they established an Emergency Preparedness Plan in response to the Covid-19 as a proactive measure in order to protect our employees and continue with our operational matters. Mr. Meza added that our skate park was pending in regard to closing it, but it was going to be taken care of by the following day. He said they are going to continue moving forward with their projects. They will continue with their summer projects with on boarding lifeguards and hopefully have a regular season but if not at least reschedule them. Mr. Meza said they will be having their Parks and Rec Commission meeting next week and will be addressing the spring 2020 activities.
Araceli Juarez, Police Chief, said they had been working with the Emergency Management from the Tribal Reservation along with Chief Jenkins. Also, they had been sending kids home from skate parks. She added to keep reminding the public to stay at home. Thanked Regional Center for Border Health for providing masks and shields for their faces.
Community Development: 1. Census 2020, self-response percentages as of today indicate that Somerton is very low (14.3%) compared to the state (42.5%), the city is looking for additional ways to incentivize residents to fill out their questionnaires. 2. 21 new construction permits were issued in March, all applications were submitted prior to March 23rd to avoid paying the new impact fees that went into effect on that date. 3. The Infill, Incentive Overlay Plan presentation to the community has been postponed until the COVID-19 restrictions are lifted. Staff continue receiving calls from residents asking if this plan has been approved yet. 4. General Plan 2020, the Planning and Zoning Commission will be presented with this draft document on April 20th for their review and comments before presenting it to Council for potential adoption.
Economic Development: 1. Main Street Façade Improvement Program. The new owners of the building located at 316 West Main Street will start the façade improvement of this building. Work on this project may start within the next three weeks. 2. On March 30, Radio Sin Fronteras started announcing that Somerton’s restaurants are open for business, take out and that some offer delivery (in Spanish). The first run is until Sunday April 12. Another two weeks will be necessary to continue with this message. 3. Approved local banks to lend to small businesses based on the Small Business Administration (SBA): 1st Bank Yuma, National Bank of Arizona, and Wells Fargo.
Finance: 1. Working with ADP to set up pay codes for COVID-19 schedules in case of additional funding Preparing for the Public Assistance Program meeting on Tuesday, April 8.
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2. Working on FTE information for the 2021 Budget. 3. Working with Parks and Recreation regarding additional COVID-19 Funding for the Senior Center. 4. Working on Improvement District Budget with Parks and Public Works. 5. Working with staff on telecommuting as two staff members this week will be working off sight.
Council Member Carlos Gonzalez thanked staff, City Manager, Mayor and the rest of Council. He said we are all in this together and thanked everyone for doing their best to keep us healthy and safe.
Council Member Juan Castillo thanked all City Staff for their hard work with this unexpected pandemic that is happening. Mr. Castillo gave kudos to Mayor Anaya for his response to his pandemic. Mr. Castillo said we should look into the supply and demand of our City. Mr. Castillo said when he ran for Council, he ran under the idea that he wanted to focus on bringing in a grocery store to Somerton. Mr. Castillo added that he wants to make sure that during his tenure if that doesn’t happen, he doesn’t want it to be because of lack of effort. Mr. Castillo stated that he has asked for documentation on the effort that has been placed of bringing another grocery store. He said he has talked to Ian McGaughey, City Manager, about meeting with the Economic Development Director on a monthly basis to follow up with this issue.
Vice Mayor Martha Garcia thanked the Chiefs for the efforts on being flexible on something we haven’t been through before. Mrs. Garcia also thanked IT for their hard work. Mrs. Garcia said she had a phone call with YMPO about the funds approved for the City. She added she would like to meet with Mayor Anaya and Sam Palacios on how to make Somerton be a priority to YMPO.
Mayor Gerardo Anaya said that the Census has been low for Somerton and asked Council Members for any ideas on how to motivate people. Mayor talked about reaching out to the City’s small businesses to talk about the help the Government is offering. He added that now that playgrounds are closed, we can concentrate on their maintenance. Mayor stated that the important thing here is to keep our employees safe. Asked Council to promote the stay at home policy because it is important because of our limited resources.
ADJOURNMENT
Mayor Anaya adjourned the meeting at 8:00 p.m. City of Somerton Minutes
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_________________________
Gerardo Anaya, Mayor CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Council Meeting of Tuesday, April 7, 2020.
_________________________ Ian McGaughey, City Manager
In accordance with the Americans with Disabilities Act (ADA) and § 504 of the Rehabilitation Act of 1973, the City of Somerton does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in its programs, activities or services. For information regarding rights and provision of the ADA or § 504, or to request reasonable accommodations for participation in City programs, activities or services contact: ADA/Section 504 Coordination, City of Somerton Human Resources, 143 N. State Avenue, Somerton, Arizona 85350. (928) 722-7400. TDD is the same number.
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CITY COUNCILOF THE
CITY OF SOMERTON
Authorization for the Mayor to sign a letter of support for the City of Yuma for a Better UtilizingInvestments to Leverage Development (BUILD) Transportation Grant for development of a
Regional Multi-Modal Transportation Center. MEETING DATE: April 21, 2020DEPARTMENT: AdministrationCATEGORY: GrantPREPARED BY: Ian McGaughey DISCUSSIONThis is a letter of support for grant application by the City of Yuma for the development of a RegionalMulti-Modal Transportation Center at the site of the Yuma Hotel Del Sol. This center wouldincorporate Amtrak's cross-country rail services, Greyhound's regional intercity bus lines, and YCATlocal bus services.
A recent Countywide Transportation Study done by YMPO, the Yuma Metropolitan PlanningOrganization, found there was a significant need for improved access to Amtrak, Greyhound and localbus services. This facility would provide a safe and convenient local transportation center that linksthese and other transportation services. This letter simply offers non-financial support for the $12 million grant being sought. There is nofinancial impact to Somerton. SUGGESTED ACTIONTo authorize the Mayor to sign this letter of support.
The Honorable Elaine L. Chao, Secretary U.S. Department of Transportation 1200 New Jersey Avenue, SE Washington, D.C. 20590
Dear Secretary Chao:
As Mayor of the City of Somerton and regional partner, I am writing in support of an application by the City of Yuma, Arizona (City) for an estimated $11,975,691 Better Utilizing Investments to Leverage Development (BUILD) Transportation Grant to help support the development of a Multi-Modal Transportation Center (Center) in downtown Yuma. The Center is part of an ambitious economic revitalization plan for the region, where the unemployment rate is extremely high. The new Center will strengthen the mobility and safety of citizens, consolidate several modes of transportation at one location, transform the heart of the City, and most of all, support the movement of citizens to and from school and work as they pursue opportunities to improve their quality of life. Businesses located in downtown Yuma will directly benefit as citizens and tourists are provided with more robust transportation alternatives.
The Center will include, at a minimum, bus bays for Greyhound and Yuma County Area Transit vehicles, a renovated pedestrian pathway to the Amtrak platform, an indoor passenger waiting area with ticketing kiosks, waiting areas for bus, rail and taxi/shuttle providers, and office space for Yuma County Intergovernmental Public Transportation Authority. The location of the project will also provide efficient access to jobs and services by enhancing transit access to the historic downtown, one of the community’s largest job centers with thousands of City, County, and Federal employees working in the area. Other benefits of the project include an expected reduction of congestion and environmental impacts from single vehicle traffic while providing residents with alternative methods of transportation to augment the automobile.
The total project cost of the Center is estimated to be $18.51 million. Of this total, the City of Yuma is prepared to contribute an estimated $3.88 million; providing a non-federal match of 20 percent of the total project cost. The investment will promote transportation change, help create opportunities for citizens to advance their lives educationally, professionally, and economically, support job creation, enhance job transportation opportunities for low-income citizens, and stimulate the economic development of one of the nation’s most economically distressed areas.
On behalf of the City Council of the City of Somerton, I express my strong support for the Center project as we work to advance and improve the quality of life within the Yuma region. These efforts would not be made possible without the partnerships forged within the City and County of Yuma. These agencies support and share our vision of being a more livable and sustainable community, providing insight and expertise to augment the resources and enthusiasm of our citizens. I would greatly appreciate your careful consideration of this grant application by the City of Yuma.
Sincerely,
Gerardo Anaya, Mayor14
CITY COUNCILOF THE
CITY OF SOMERTON
Discussion related to City employee health insurance. MEETING DATE: April 21, 2020DEPARTMENT: Human ResourcesCATEGORY: PersonnelPREPARED BY: Ian McGaughey DISCUSSIONCity of Somerton Health Insurance Committee Chairman Armando Leon will review the different plansreceived by the City for employee health coverage. SUGGESTED ACTIONThis is a discussion item only.
Health Insurance Plan ComparisonRevised Date: 4/20/2020 Self Program Provider Premium Premium Total Employer Employee Employer EmployeeCity/Municipality/Gov Entity Insured Administrator Plan Coverage Type Monthly Cost Share/month Share/month Share % Share %Yuma County Yes Blue Cross Blue Shield AZ BCBS AZ Employee Only $713.72 $642.54 $71.18 90.0% 10.0%
City of Yuma Yes Yuma Area Benefit Consortium H.S.A (QHDHP) Employee Only $510.00 $510.00 $0.00 100.0% 0.0%Rates for Network: Blue Cross Blue Shield Includes: Employee & SP $1,030.00 $635.00 $395.00 61.7% 38.3%FY 7/1/2019 - 6/30/2020 Dental Employee & CH $971.00 $668.00 $303.00 68.8% 31.2%
Vision EE & Family $1,281.00 $699.00 $582.00 54.6% 45.4%
Plan A Employee Only $788.00 $635.00 $153.00 80.6% 19.4%Includes: Employee & SP $1,562.00 $760.00 $802.00 48.7% 51.3%Dental Employee & CH $1,473.00 $793.00 $680.00 53.8% 46.2%Vision EE & Family $1,934.00 $824.00 $1,110.00 42.6% 57.4%
Plan B Employee Only $658.00 $635.00 $23.00 96.5% 3.5%Includes: Employee & SP $1,303.00 $760.00 $543.00 58.3% 41.7%Dental Employee & CH $1,228.00 $793.00 $435.00 64.6% 35.4%Vision EE & Family $1,612.00 $824.00 $788.00 51.1% 48.9%
International Medical Solutions Mexico Network Not Available Not Available Not Available
Vision Service Provider Vision Plan Not Available Not Available Not Available
Ameriben Dental Plan Employee Only $39.00 $39.00 $0.00Employee & SP $80.00 $39.00 $41.00Employee & CH $75.00 $39.00 $36.00EE & Family $100.00 $39.00 $61.00
City of San Luis Medical - US & Mexico Mayo / BCBS Employee Only $636.67 $636.67 $0.00 100.0% 0.0%Employee & SP $1,321.22 $1,021.62 $299.60 77.3% 22.7%Employee & CH $1,321.22 $1,021.62 $299.60 77.3% 22.7%EE & Family $2,021.09 $1,562.79 $458.30 77.3% 22.7%
Medical - Mexico Only Employee Only $232.00 $232.00 $0.00 100.0% 0.0%Employee & SP $481.39 $109.16 $54.58 22.7% 11.3%Employee & CH $481.39 $109.16 $54.58 22.7% 11.3%EE & Family $702.95 $159.40 $79.70 22.7% 11.3%
Presentation update on the level of service for City Parks andopen spaces.
MEETING DATE: April 21, 2020DEPARTMENT: Parks and RecreationCATEGORY: PresentationPREPARED BY: Jesus Meza DISCUSSIONThis item will review important components of our Parks Maintenance schedule in relation torecommended acreage per employee ratios, schedules, and operational key-points. SUGGESTED ACTIONTo review the update only.
Attachment(s)LOS Presentation April 21st 2020.pptx
Level of Service (LOS) - Discussion SessionNOTESLevel of Service (LOS)
City of Somerton I Parks, Recreation Facility and Open Space Master Plan & Funding 1
Level of Service (LOS)Intent
The Intent of Level of Service is to establish current level of care and conditions for Projects relative to the extent Full-Time Employees (FTE) are
allocated.
The Level of Service provides a guideline of the required, current or intended, level of staffing of FTE for all current and future projects to achieve the level
of care and services required to maintain the projects , currently and /or intended (increase/decrease).
The Level of Service, as it relates to existing projects’ conditions and level of services being provided, can then be extrapolated to anticipate FTE
allocation for future projects relative the Level of Service intended to be achieved for Future Project.
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Level of Service (LOS) - Discussion SessionNOTESLevel of Service (LOS)
City of Somerton I Parks, Recreation Facility and Open Space Master Plan & Funding 2
LOS Ranking Methodology5: Excellent.Parks and Open Space hasoptimum conditionsfor community member’s needs, accommodation’s and retains ample space toabsorb more recreation of all modes, while providing high-quality maintenance to all equipment, recreational parks, and facilities.
4: Good.Parks and Open Space hasgood recreational conditions, and retains significant room to absorb more users,while maintaining an ability to provide maintenance to all equipment, recreational parks, and facilities .
3: Fair. Parks and Open Space hasat least adequate current demand and to provide basic safe accommodations. A modest level of additional capacity is available; however more maintenance is required or LOS will begin to diminish.
2: Poor.Parks and Open Space isnearing its functional safety accommodationsgiven its volume of recreation activities based on population. Peak periodof activities are likely to reduce LOS. The addition of moreusers of any mode will result in significant service degradation. Usersare likely to adjust their experience expectations or avoid peak-period use.
1: Very Poor. Parks and Open Spacerecreational volume, and user experiencehas reached its functionalsafety. Peak-period of activities are likely to be reduced by the LOS.Parks and Open Space usersmay enjoy strong community support because of its high usage rate; however, manyusers are likely to adjust their experience expectations, or to avoid peak perioduse.
0: Failing.Parks and Open Spacesignificantly unsafe and diminishedthe experience for at least one, and most likely for alluser groups. It does not effectively serve all users and significant user conflicts should beexpected.
***FACTORS***FTE being pulled for other duties as assignedNumber of Recreational Activities per Peak PeriodsMaintenance Agreements with School FacilitiesOnly 6 FTE Maintain a total of 71 acres of green areas totaling 11.83 acres maintained /FTE. National Standard is rated at: 9.8 acres/FTE (Upper Quartile, Median 5, Lower 2.7 ) per NRPA Latest National Database Report of 2014 (file:///G:/NRPA/2014National-Database-ReportNRPA.pdf). Equipment Needs and End of Life
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Level of Service (LOS) - Discussion SessionNOTESLevel of Service (LOS)
City of Somerton I Parks, Recreation Facility and Open Space Master Plan & Funding 3
Current FTE Allocation for Current Projects at Current Level OF Service & CareMaintenance Standards Routine Maintenance Tasks Quantity Frequency Man Hours Annual Total Hours Hourly Average Labor Cost Yearly Labor Cost Annual Materials Cost Annual equipment cost TOTAL
Ramadas Trash cans free of trash and debris Remove or replace trash can 5 360 0.5 900 $13.25 $11,925.00 $1,250 $250.00 $13,175.00All outdoor picnic tables shall be cleaned Remove loose debris and wipe down tables 0 $0.00Ramada floor is cleaned and free of any debris Inspect picnic tables for defects. 0 $0.00
PlaygroundsPlaygrounds are free of litter and waste Remove any and all trash and debris. Remove any grafitti. Clean
all playground and adjacent area acordingly. 2 360 0.5 360 $13.25 $4,770.00 $700 $5,470.00Playgrounds are free of grafitti. Remove all trash and debris.Rake sand surface tp provide a level
finish. Add sand if needed to insure a level surface.Play area adjacent to play structure are clean with trash cansand debris and available for public use.
Visually and physicaly assess playgroundcompoents,Surface,Borders,Signage, and Entries.
Play surfacing is maintained to standards for impactattenuation. Surface is free from foreign debris and is levelwith a uniform surface.
Document necessary parts and/or materials needed for repair.
Playground equipment is maintained to state and federalstandards and guidelines.Playgrounds are free of hazards and maintained tomanufactures specifications.
Playgrounda are inspected regularly and to ASTM standards.Inspection reports are maintained and available for referanceand reporting.Playgrounds are repaired when defiencies are noted. Hazardsare mitigated and parks are closed if deficiencies are not ableto be repaired quickly.
Restroom Restrooms free of trash and debris. Remove all trash and debris. 6 360 1 2160 $13.25 $28,620.00 $14,160 42'780.00.Restrooms toilets, Sinks and floors to be disinfected and ingood working condition. Wipe down toilet, sinks and urinals with disinfectant.
Restrooms to be odor free and meet local/state health codes.Mop floors and check toilet tissue, hand towels. Refill asneeded.
TURF BTurf should be level, 1 1/2" tall, free of weeds, and green coloryear round.
Mow grass,spray chemicals, and preform other groundsmaintaince necessarry. 37.23 52 56 3,136 $13.25 $41,552.00 $12,000 $3,744 $57,296
Turf areas should be healthy and attractive with vigorousgrowth. Turf areas are green uniform, with limited patches orbrown spots.
Apply fertilizer, weed control, and other turf services toaccomplish healthy turf.
Turf should be free of weeds and safe for athlectic play. Remove leaves and foreign debris from turf areas as needed.Turf areas should be healthy and not have over-compactedsoils.Areation shall be employed to reduce soil compactionand increase oxygen to thr root system.
Areate turf with core areater,remove excess thatch and topdress accordingly.
Turf edges are maintained and trimmed to match the mowinghight. Long grass is not allowed to grow around trees,fences,post, walk edges, ect.)
Line trim,and/or spray chemicals to provide nice edge aroundall components.
Basketball court Courts are free of leaves,sticks and debris-surface is clean.Courts are blown using a leaf blower to remove leaves ordebris. 2 180 3 1080 $13.25 $14,310.00 $1,000 $1,800 $17,110
All basketball nets should be in good condition. Any cracks in surface will be repaired.Playerin surface should be smooth and have no viable cracksthat could be deemed unsafe.
Baseball/softball fieldsInfield should be level and free of any dips or bumps. Basesare square,fieldsurface is dry. Field is lined.
Rake drag,fill,and grade infields to meet standards.Measurebases,field is lined with chalk and dried by adding sand asneeded.Remove lip with rake water, or other equipment ifnecessary. 2 180 3 1080 $13.25 $14,310.00 $1,368.00 $3,990.00 $19,668
Provide safe and clean spectator seating and player benches.Ensure all trash and debris is removed. Inspect all hardwareensuring that it is secure and functioning appropiatlly.
Pick up trash and debris. Blow, pressure wash, or sweepelemetes and surrounding areas to remove excess dirt andother soils.
Provide safe and properly functioning infrastructures,irrigation system, water fountains, and other fieldcomponents.
Inspect infrastructures and irrigation componets esuringcomponets to be in a proper working manner while complyingwith safety standards. Repair/replace components as needed.
Backstop/Diamond fence are astedically appealing,safelysecured,and working properly. Inspect all fencing componets. Repair, paint,replace as needed.Lights should be functional and available forpublic use eachnight.
Asssse lighting system ensuring all bulbs,fixtures,poles and anyother components is functioning properly. Fields will bevisable in the evenings and early morning hours . Repair asneeded to ensure standards are met.
Dog parkDog park trash containers should be emptied frequently toreduce smell and offensive orders.
Remove or replace trash cans daily. Clean cans with water anddisifectants as needed. 1 180 3 540 $13.25 $7,155.00 $250.00 $7,405
Dog park grass should be mowed to a uniform height of 2".Grass should be green,healthy, and free of major bare spots. Remove trash and debris, mow and fertilize turf as needed.Fencing is consistent and uniform, and free of any damagedrail or post.
Inspect, repair and paint all fenceing components includinggates.
Parking lotsParking lots are free of trash and debris, Parking lines arevisable. Pick up trash and debris. Empty trash cans. 4 12 2 96 $13.25 1,272.00 $200.00 $400.00 1,872.00Parking lots are sweept regularly. Parking lots are cleaned anefree of deferred maintenance such as potholes or failingasphalt. Remove excess dirt and debris from hardscape.All lights around parking structures shall be functional.Lighting shall be inspected regular intervals duringmaintenance cycles. Inspect and repair lights as needed.
Aquatic/Splash pads
Provide a safe and clean cool decking. All filtrationequipment shall be in good repair to meet all local/state andfederal regulations.
Remove trash and debris from cool decking. Check allequipment to ensure proper operation of filtration system.Keep a daily log of chemical levels to ensure safe waterconditions. 3 180 6 total 1080 $13.25 $14,310.00 $8,400 $1,000 $22,810
All fencing , gates around pool shall meet all state, federalregulations. Check fencing and ensure all gates lock.
$187,606
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CITY COUNCILOF THE
CITY OF SOMERTON
Discussion and possible action to cancel all spring 2020 recreational activities due to the COVID-19 pandemic, and to reimburse those who have already paid.
MEETING DATE: April 21, 2020DEPARTMENT: Parks and RecreationCATEGORY: PresentationPREPARED BY: Jesus Meza DISCUSSIONAfter item being review by Parks & Recreation Commission on April 15, 2020, the recommendation tocancel all spring activities was made due to current COVID-19 freeze and health concerns. Socialdistancing is a priority worldwide, and no set timeline is currently in place to regulate social interactionsin association with recreational activities. Following recommendations by the applicable organizations like CDC or Department of Health, socialdistancing is crucial right now to reduce the spread of COVID-19. As of today, March 30th, 2020, thegovernor of Arizona, Doug Ducey, issued a "stay at home" order until April 30th, 2020. Due toscheduling & unpredictable timelines at this moment, it's simply unsafe & not viable to move forwardwith spring 2020 activities. If things hopefully go back to normal in the next few months, our plan is toprogram sports clinics & short tournaments to incentivize the community to "jump back" into recreationtowards the summer/early fall. If activities are cancelled we can move forward with reimbursements. SUGGESTED ACTIONTo follow the Parks & Recreation Commission's recommendation to cancel all spring 2020 recreationalactivities due to COVID-19 pandemic, and issue partial reimbursement to the soccer league (deductinguniforms that were already provided) and full reimbursements to activities that were unable to start dueto the pandemic (Baseball, Tee-Ball, & Girl's Softball).
Attachment(s)Spring_2020_Activities_Information for agenda.pdf
From: Jesus MezaSent: Thursday, April 16, 2020 10:08 AMTo: Ian McGaugheySubject: FW: Agenda item/Spring 2020 Activities
Hello, Just to informed you that Parks & Recreation Commission recommended on 4/15/20 meeting that all spring 2020 activities are cancelled. They mentioned that the “ripple effect” cause by COVID-19 has disabled our spring 2020 schedule, and the most convenient option not to tweak our yearly calendar. Commission mentioned that our plan to continue with applicable recreational activities asap depending on health recommendations by our government or applicable organizations was most convenient. They provided good feedback on current virtual activities we are promoting, and our plans to keep promoting virtual recreational activities. Also, I mentioned that all departments around the state are in a holding pattern until we find out if orders from state/federal government are extended. We are preparing for summer 2020 activities in the hopes of being able to open the pool sometime this summer (lifeguard positions are open and hiring process in our the way; we are also connecting with San Luis for trainings as usual even though everything is on hold with City of San Luis). Our action plan as a department is to move forward with programming for summer/fall 2020 activities, and start activities asap (depending on timing try to link it as much as possible to closest applicable season). Also, considering the overall impact of COVID-19, our plan is to institute a few clinics & short tournaments before re-starting regular activities to incentivize & motivate community in participating in recreational activities once again. Please let me know if its okay to move forward with reimbursement asap. Best Regards, Jesus.
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CITY COUNCILOF THE
CITY OF SOMERTON
Discussion and possible action to approve the publication of notice for two public hearings of theintention to adopt an Alternative Expenditure Limitation also known as the Home Rule Option
for the City of Somerton. MEETING DATE: April 21, 2020DEPARTMENT: AdministrationCATEGORY: Public HearingPREPARED BY: Andrea Moreno DISCUSSION
Home Rule Option allows the City to adopt its own budget limits based on local needs, service levelsand available resources. Without this Home Rule Option, Somerton expenditures would be limited tothe State's imposed formula resulting in a reduction in City services for next fiscal year 2020-2021.
The State of Arizona Constitution imposes a formula-based budget spending limit on Arizona cities andtowns, including the City of Somerton. This formula-based spending limit does not take intoconsideration the services and programs provided to citizens. There is an alternative to this formula-based limit and the State Constitution allows voters to approve a local Alternative ExpenditureLimitation – Home Rule Option.
Prior to scheduling an election for the Home Rule Option, the City is required to publish pursuantArizona Revised Statute section 41-563.01 to hold first and second notice of public hearings. Thepublic hearings are set to be held on June 2 and June 16, 2020 at the regular Council meetings. After thesecond public hearing, Council may consider the adoption of a resolution authorizing the AlternativeExpenditure Limitation – Home Rule Option to be submitted to the voters of the City of Somerton atthe same time as candidate elections.
SUGGESTED ACTIONApprove the publication of notice for public hearings to adopt an Alternative Expenditure Limitation forthe City of Somerton.
CITY OF SOMERTON NOTICE OF PUBLIC HEARINGS REGARDING
CITY'S INTENTION TO ADOPT AN ALTERNATIVE EXPENDITURE LIMITATION - HOME RULE
The City of Somerton hereby gives notice pursuant to Arizona Revised Statute section
41-563.01 of two public hearings to be held at the regularly scheduled City Council meetings of June 2, 2020 and June 16, 2020 at 7:00 p.m. at the Somerton City Hall, 143 N. State Avenue, Somerton, Arizona, 85350, in connection with the City's intention to adopt an alternative expenditure limitation, home rule. At the hearings, the City will accept verbal and written comments concerning the proposed intention to adopt an alternative expenditure limitation, home rule.
By order of the Somerton City Council
Signed:
_________________________________ City Clerk/Deputy City Clerk
15440089v1 Attachment #1
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CITY COUNCILOF THE
CITY OF SOMERTON
Discussion and possible action to approve Taylor Engineering as the contractor for the Avenue Band County 16th Street Waterline Extension project.
MEETING DATE: April 21, 2020DEPARTMENT: Public WorksCATEGORY: ContractPREPARED BY: Hector Tapia DISCUSSIONThe City extended an existing waterline on 16th Street at La Mesa area to east of Avenue B (at theFIRM property). Factum,L.L.C., purchased approximately 5 acres of undeveloped real property locatedat 260 South Avenue B, Somerton, Arizona which Factum plans to develop for a new 50,000 s.f.industrial warehouse building for Factor Sales as a central distribution location. The City presently has a10-inch water main located in County 16th Street which the City desires to extend Southward to the 260South Avenue B Property to facilitate development within the City limits. Due to the Yuma County'sAvenue B pavement improvement work, the City and a contractor need to start ahead of the pavementimprovement work. The City's Public Works Staff solicited bid proposals and Taylor Engineering wasselected to work on this project for the amount of $92,952. Based on a City Council's approveddevelopment agreement, Factum L.L.C. will share the cost of the waterline extension for future creditduring the building permit process. The waterline contractor starting time is critical due to YumaCounty's pavement work on Avenue B. The pavement contractor will start during the first week of May2020. Public Work's recommendation, as an emergency, is to select and approve Taylor Engineering forthe construction of the waterline from the County 16th Street and Avenue B intersection up to 260South Avenue B location. SUGGESTED ACTIONTo approve the contractor, Taylor Engineering, for the waterline extension project to be located onAvenue B and County 16th Street.
February 28, 2020 Attn: Andres Salcido Factum, LLC [email protected] Project: Avenue ‘B’ Waterline Extension General Description of Work Taylor Engineering P.L.L.C. shall furnish all the necessary personnel, material, equipment, services to install approximately one thousand two hundred ninety-one feet (1291-ft) of 10-inch PVC line, two (2) 8-inch service lines, three (3) fire hydrant and one (1) watermain blowoff per plan. It is noted that this line parallels an existing 8-inch High Pressure Sludge line owned by the United States Bureau of Reclamation. From past experience working near this line may require additional precautions required by the USBR. This bid excludes any additional requirements by the USBR. INCLUDED SCOPE OF WORK:
Mobilization Construction Staking Connect new line to existing line Install new water line per plan Testing
EXCLUDES:
Any USBR requirements for working near the 8-inch sludge line Firm Fixed Price $92,952
We appreciate and look forward to a successful project and timely completion. If you have any questions or need any additional information, contact me at 480.326.7115
Sincerely, _________________________ Antonio De Anda Taylor Engineering, P.L.L.C.
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CITY COUNCILOF THE
CITY OF SOMERTON
2020 Financial update and discussion of year-to-date revenue and expenditure trends. MEETING DATE: April 21, 2020DEPARTMENT: FinanceCATEGORY: ReportPREPARED BY: Czarina Gallegos DISCUSSIONReview our year to date revenue and expenditure trends as well as report on revenue projections basedon research from past recessions and recoveries. SUGGESTED ACTIONInformational item only.
