City of Vaughan Online Permitting Portal Applicant User Manual for Permit Submissions · 2020. 8....

November, 2020 Online Permitting Portal - Applicant User Manual 1 | P a g e

City of Vaughan Online Permitting Portal Applicant User Manual for Permit Submissions

How do I submit a Permit? You need to be a registered user to apply and submit an application for a permit. Go to the City of Vaughan Online Permitting portal at https://eservices.vaughan.ca and select “Registered User” If you are a returning user, enter your e-mail address and password and select “Login” Register Page - Select “I am applying for the Permit for the first time” Complete all ٭required fields and select “Submit”

Figure 1

Figure 2

https://eservices.vaughan.ca/


A confirmation window will pop up for PIN and ‘next steps’ to complete your registration, select “Continue” Email - Once you receive the confirmation e-mail, select the “click here” link to retrieve your PIN verification associated with your portal account Select “Verify PIN”

Figure 3

Figure 4

Figure 5


Create a password and select “Submit”

A confirmation window will pop up indicating that your password has been set and to select “OK”.

You have successfully Registered! You will be redirected back to the login portal screen. Type in your email address and password and select “Login”

Figure 6

Figure 7

Figure 8


Select “Add New Permit” under “My Permits” section New Application Process - Step 1 - Select Type Select “Application Type” and complete all other *required fields Then select “Continue”

Figure 9

Figure 10


Figure 11

New Application Process - Step 2 - Property Details Type in the address of the property in the “Search Address” field and select “Search” Find the address from the “Return Results” field and choose “Select” and then select “Continue” *Please note, when entering the address in the “Search Address” field, do not include a street type (i.e. Street or St., Road or Rd., etc.) only the street number and/or name are required


New Application Process Step 3 - People Details

Complete all ٭required fields and select “Continue”

Figure 12


(you can select “Save for Later” if you wish to save and complete at a later time) New Application Process Step 4 - Additional Information Complete all ٭required fields and select “Continue”

Figure 12.1

Figure 13


(you can select “Save for Later” if you wish to save and complete at a later time) Fixture Information Complete the information below that pertain to your application and select “Continue” (you can select “Save for Later” if you wish to save and complete at a later time)

Figure 14

Figure 13.1


New Application Process Step 5 - Supporting Documents All fillable forms need to be completed prior to upload to the “Supporting Documents” page on the Application portal. By selecting “here” you will be directed to the Forms and Fees page on the City of Vaughan website to find all fillable forms. Choose the fillable forms that pertain to your Permit Application from the “Document Type” dropdown field. Download and complete the form; save to your computer and upload to the portal application “Shared Documents” Then, select the “٭Document Type” to find the name of the form that matches the form you will be uploading. See “Document Upload” requirements at the end of this manual. (If you have further detail to provide, you can enter the information in the “Detail” field) Select “Browse” to find the saved fillable form you would like to upload Select “Upload Document” and then select “Continue”.

Delete option available up to completion of Pre-Screening

Completed Building Permit Application Form or Completed Certified Model Application Form are required forms to continue.

Delete option (trash can symbol) available prior to uploading document

Figure 15


New Application Process Step 6 - Fees & Payment Check mark the minimum payment fee amount of $164.00 then select “Pay Selected Fees”

A shopping cart window will appear to enter your credit card information to complete the minimum payment fee. Complete the following fields: Full Name, Credit Card Number, Month, Year and CVC then select “Submit Payment”

Figure 17

Figure 16


A “Payment Completed” window will prompt you to print your receipt and select “Continue” You will also receive a confirmation e-mail with a receipt of your payment attached indicating the Record ID number of your Application.

Figure 18

Figure 19 Figure 19.1


New Application Process Step 7 - Complete Your Application has now been submitted. Select “Go to Home”. On the home page you will be able to view your “Record Details” Note the Record ID number associated with your Application, a Permit Number will not be assigned until your permit has been accepted. Note the Status column, as this will advise the status of your application.

Figure 20

Figure 21


You will receive another e-mail confirming the City’s receipt of your application Upon acceptance of the Pre-Application screening, you will receive another confirmation email indicating that your Application is now assigned for review.

Figure 22

Figure 23


Once the review is complete and your Building Permit has been issued, you will receive a confirmation email with the Building Permit information attached. To print a copy of your approved drawings you will need to login to the portal and navigate to the Supporting Documents section of the Permit Application. Drawings must be printed in colour and kept on site with the Permit card for Inspector to view. If you need to make a revision to an issued permit, please select “Create Revision” under the “Record Details” section and continue through to completion

Figure 24

Figure 25


Document Upload Requirements

Plans and Specifications

• All electronic documents, plans and drawings must be submitted in PDF format, maximum size 200 MB

• Files must not be password protected

• Plans/Drawings with multiple pages and sets must be combined into a single Electronic

Document (PDF format) in the same order as the submitted paper document

• Documents/Drawings containing multiple layers must be flattened to a single layer prior to submission

• Documents/Drawings must have no comments. Text placed in the PDF as a comment must be flattened or removed. When rendering drawings to PDF, options for saving text as comments must not be selected.

• Submitted PDF files must be a single layer

• Drawings and Specifications must be in black and white only. Full-colour renderings and photos may be submitted, but only as a supplement to the set of plans

• AutoCAD drawings, Microsoft Word documents, etc., must be converted to PDF format prior to submission.

• The PDF plans/drawings must match the scale and page size of the paper plans/drawings

• Documents must be properly labelled. PDF file names for electronic documents should have an abbreviated description of the documents

• Heating, ventilation, air conditioning and plumbing plans/drawings must be submitted as separate electronic documents (PDF format)

• Electrical / emergency lighting / fire alarm, sprinkler and other fire safety systems must be submitted as part of the Building Permit set


File Naming Convention for Online Permitting Portal, Building Permit Supporting Documents

Your file names (i.e. xxxxxx.pdf) to submit electronic building permit supporting documents must be in the following wording: Single Detached Dwelling, Semi-Detached Dwelling, Street Townhouse Forms

Application to Construct or Demolish Form Commonly Used Applicable Laws Form Tree Declaration Form Schedule 1 Form (Architectural) Schedule 1 Form (Mechanical) Energy Efficiency Design Summary Form Residential Plumbing Data Form

Plans and Specifications Note: Drawing disciplines cannot be combined into one set. For small scale residential interior alterations in the basement (i.e. Finishing a basement or proposing a basement secondary suite), architectural and mechanical drawing set may be combined.

Lot Grading Plan (as approved by Development Engineering) Site Plan, Site Services and Survey Architectural Drawing Set Structural Drawing Set Mechanical Drawing Set Mechanical Calculations Engineered Truss Package Engineered Floor Framing Package

Approvals, Clearances and Reports

Committee of Adjustment Site Plan Agreement Heritage Approval TRCA Approval MTO Approval Min of Health Approval X-Ray Approval Other Approvals as are Applicable


Institutional, Commercial, Industrial and Residential Not Mentioned Above Forms

Application to Construct or Demolish Form Commonly Used Applicable Laws Form Schedule 1 Form (Architectural) Schedule 1 Form (Mechanical) Land and Building Use Declaration Form Owners Letter of Undertaking Form General Review Commitment Form Non-Residential Plumbing Data Form Statement of Design Form SB-10 Compliance Information Form

Plans and Specifications Note: Drawing disciplines cannot be combined into one set.

Lot Grading Plan (as approved by Development Engineering) Site Plan, Site Services and Survey Architectural Drawing Set Structural Drawing Set Mechanical Drawing Set (plumbing included) Mechanical Calculations Mechanical Specifications and Reports Electrical Drawing Set Sprinkler and Fire Alarm Drawing Set Sprinkler Hydraulic Calculations

Approvals, Clearances and Reports

Committee of Adjustment Site Plan Agreement Heritage Approval TRCA Approval MTO Approval Min of Health Approval X-Ray Approval Other Approvals as are Applicable


Backflow Prevention Device Forms. Letter

Application to Construct or Demolish Form Commonly Used Applicable Laws Form Commitment to General Review by Architect and Engineers (if applicable) “Cross-Connection Control Survey Results and Installation Requirement” letter issued by Environmental Services Department – Commercial Backflow Prevention Program

Plans and Specifications

Plumbing Connection Schematics

Date post:	25-Aug-2020
Category:	Documents
Upload:	others
View:	1 times
Download:	0 times