CIVIL SERVICE COMMISSION COMMISSIONERS REGULAR Andrae ...

CIVIL SERVICE COMMISSION

REGULAR MEETING AGENDA

Monday, January 13, 2020

3:30 PM

COMMISSIONERS Andrae Randolph, Chair

Rick Ward, Vice Chair Deborah Bennett Ronald Le Doux

John Costa

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Commission Clerk. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Commission Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

MEETING LOCATION:

Placer County Human Resources Department

145 Fulweiler Avenue, 1st Floor Conference Room Auburn, CA 95603

(530) 889-4060 OPEN SESSION Call to Order | 3:30PM Roll Call | Judy McKeig Flag Salute Public Comment: Persons may address the Commission on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Commission is not permitted to take any action on items addressed under Public Comment. 1. Approval of Agenda | Regular Meeting, January 13, 2020

2. Approval of Minutes | Regular Meeting, December 9, 2019

3. Classification Specification Revisions and Classification Specification Abolishment | County

Executive Office Presenter: Lindsay Killian, Human Resources Analyst I a. Approve the proposed revisions to the classification specifications to Buyer I/II and Buyer-

Senior. b. Approve the abolishment of the classification specification for Buyer Technician.

Kate Sampson, Human Resources Director Judy McKeig, Commission Clerk

Office: (530) 889-4067

145 Fulweiler Avenue, Suite 200 Auburn, California 95603

www.placer.ca.gov

Civil Service Commission Agenda January 13, 2020 Page 2 4. Request for Reclassification | Agricultural Department

Presenter: Valeriya Bachinsky, Human Resources Analyst II a. Approve the reclassification of one Administrative Clerk - Journey position, GNRL Grade

37 ($3,158.13 - $3,945.07 monthly) to the classification of Administrative Clerk - Senior, GNRL Grade 49 ($3,482.27 - $4,348.93 monthly).

b. Approve the non-competitive promotion of the incumbent pursuant to County Code section 3.08.480.

5. Classification Specification Revisions | Health and Human Services Presenter: Courtney Thomas, Human Resources Analyst II a. Approve the proposed revisions to the classification specification of Client Services

Program Manager, including a title change to Health and Human Services Program Manager;

b. Approve the proposed revisions to the classification specification of Client Services Program Supervisor, including a title change to Health and Human Services Program Supervisor;

c. Approve the proposed revisions to the classification specification of Kennel Attendant, including a title change to Animal Care Attendant.

6. Retroactive Non-Competitive Promotion | Health and Human Services Presenter: Katelynn Mahaney, Human Resources Analyst I Determine whether a retroactive non-competitive promotion be granted for employee number 51233108, in the Department of Health and Human Services (HHS), from the classification of Accountant I, Grade 204 – Range A ($4,794.40 - $5,827.47 monthly) to Accountant II, Grade 216 – Range A ($5,550.13 - $6,746.13 monthly) to be effective retroactive to November 23, 2019.

7. Communications Reports to the Commission are informational only. No action will be taken. a. Provisional Appointments: None b. Staff Reports and Correspondence: Kate Sampson c. Commissioner Comments

8. Classified Employees Merit Increases

Approve merit increases for classified employees pursuant to Placer County Code Section 3.04.650 (progression in steps).

9. Adjournment to the following upcoming meetings

Regular Meeting Calendar 2020 Human Resources Department, 1st Floor Conference Room

145 Fulweiler Avenue, Suite 200, Auburn, CA 95603 3:30PM

Monday, February 10, 2020 Monday, March 9, 2020 Monday, April 13, 2020 Monday, May 11, 2020 Monday, June 8, 2020 Monday, July 13, 2020

Monday, August 10, 2020

Civil Service Commission Agenda January 13, 2020 Page 3

Monday, September 14, 2020 Monday, October 12, 2020 - Tuesday, October 13, 2020

Monday, November 9, 2020 Monday, December 14, 2020

CIVIL SERVICE COMMISSION

REGULAR MEETING MINUTES

Monday, December 9, 2019

3:30 PM

COMMISSIONERS Andrae Randolph, Chair John Costa, Vice Chair

Deborah Bennett Ron Le Doux

Rick Ward

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Commission Clerk. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Commission Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.

MEETING LOCATION:

Placer County Human Resources Department

145 Fulweiler Avenue, 1st Floor Conference Room Auburn, CA 95603

(530) 889-4060 OPEN SESSION Call to Order: 3:32PM Roll Call: Judy McKeig, Commission Clerk Present: Andraé Randolph, Ron Le Doux, Rick Ward, John Costa Absent: Deborah Bennett Flag Salute: Led by Commissioner Le Doux Public Comment: None Persons may address the Commission on items not on this agenda. Please limit comments to 3 minutes per person since the time allocated for Public Comment is 15 minutes. If all comments cannot be heard within the 15-minute time limit, the Public Comment period will be taken up at the end of the regular session. The Commission is not permitted to take any action on items addressed under Public Comment.

1. Approval of Agenda | Regular Meeting, December 9, 2019 Motion: Le Doux/Costa/Unanimous vote 4:0 Ayes: Randolph, Le Doux, Ward, Costa Absent: Bennett

2. Approval of Minutes | Regular Meeting, November 12, 2019 (absent Bennett, Costa) Motion: Le Doux/Ward/Unanimous vote 4:0 Ayes: Randolph, Le Doux, Ward, Costa Absent: Bennett

Kate Sampson, Human Resources Director Judy McKeig, Commission Clerk

Office: (530) 889-4067

145 Fulweiler Avenue, Suite 200 Auburn, California 95603

www.placer.ca.gov

CSC Meeting Agenda – December 9, 2019 Page 2

3. Approval of Minutes | Regular Meeting, October 15, 2019 (absent: Randolph, Costa) Motion: Le Doux/Ward/Unanimous vote 4:0 Ayes: Randolph, Le Doux, Ward, Costa Absent: Bennett

4. Report from Disciplinary Appeal Hearing | October 10, 2019 Presenter: Kate Sampson, Human Resources Director The Commission convened on July 22, 2019 and concluded on October 10, 2019 for a closed session confidential disciplinary hearing. A decision was reached, and the parties have been notified.

5. Work Out-of-Class Pay | Department of Public Works

Presenter: Courtney Thomas, Human Resources Analyst II Attendee: Kim Hughes, Staff Services Manager, Department of Public Works Approve a work out-of-class pay extension as per Placer County Code 3.08.510 (C)(5)(c) for employee number 51231791 in the Department of Public Works. Motion: Le Doux/Costa/Unanimous vote 4:0 Ayes: Randolph, Le Doux, Ward, Costa Absent: Bennett The department requests an extension of the current work out-of-class pay for one Road District Supervisor as a Senior Road District Supervisor in the Road Maintenance Division due to an extended leave of absence. The assignment began in June 2019 and is anticipated to end in April 2020. The date range for the extension request was confirmed as 12/7/19 to 6/15/20. No Commission comments. No public comment.

6. Work Out-of-Class Pay | Human Resources Department Presenter: Lindsay Killian, Human Resources Analyst I Attendee: Michelle Beauchamp, Assistant Director of Human Resources Approve a work out-of-class pay extension as per Placer County Code 3.08.510 (C)(5)(c) for employee number 51231985 in the Human Resources Department. Motion: Ward/Le Doux/Unanimous vote 4:0 Ayes: Randolph, Le Doux, Ward, Costa Absent: Bennett The department requests an extension of the current work out-of-class pay for an Administrative Technician as an Information Tech Specialist. The assignment began in December 2017 for implementation of Workday, the county’s new cloud-based Enterprise Resource Plan (ERP) system. Phase 1, the financial aspect of Workday, went live in July 2018 and phase 2 incorporating payroll and human resources went live in June 2019. The additional extension is necessary for post-implementation project support. No Commission comments. No public comment.

7. Work Out-of-Class Pay | Department of Child Support Services Presenter: Valeriya Bachinsky, Human Resources Analyst II Attendee: Jeff Thompson, Administrative & Fiscal Officer II, Child Support Services Approve a work out-of-class pay extension as per Placer County Code 3.08.510 (C)(5)(c) for employee number 51235226 in the Department of Child Support Services.


Motion: Costa/Le Doux/Unanimous vote 4:0 Ayes: Randolph, Le Doux, Ward, Costa Absent: Bennett The department requests an extension of the current work out-of-class pay for a Child Support Specialist II as a Child Support Specialist Senior in order to meet the requirements of state and federal programs, and to provide new hire training. Each new hire receives six months of training. The work out-of-class extension will run through the conclusion of the training program and is not anticipated to come before the Commission again. The Commission discussed the total number of child support specialists in the department, vacancies, and vacancy limits. Mr. Thompson stated there are 47 positions with nine vacancies, and typically three vacancies initiates a recruitment. Following a recent recruitment, five new hires are anticipated to start January 6, 2020. No public comment.

8. Retroactive Non-Competitive Promotion | Department of Child Support Services Presenter: Valeriya Bachinsky, Human Resources Analyst II Attendee: Jeff Thompson, Administrative & Fiscal Officer II, Child Support Services Determine whether a retroactive non-competitive promotion be granted for employee number 51235727, in the Department of Child Support Services (DCSS), from the classification of Child Support Specialist I, Grade 55 – Range A ($3,757.87 - $4,567.33 monthly) to Child Support Specialist II, Grade 67 – Range A ($4,142.67 - $5,033.60 monthly) to be effective retroactive to September 14, 2019. Motion: Le Doux/Costa/Unanimous vote 4:0 Ayes: Randolph, Le Doux, Ward, Costa Absent: Bennett The department inadvertently processed a retroactive non-competitive promotion on October 26, 2019, which was subsequently determined to be effective September 14, 2019. The department is requesting to rectify the error. The Commission questioned the length of the correction period, which Ms. Bachinsky confirmed will be three payroll periods.

9. Civil Service Commission Election of Officers Presenter: Kate Sampson, Human Resources Director The Human Resources Department recommends the Civil Service Commission elect its officers for calendar year 2020. Motion for Chair: Andraé Randolph Le Doux/Ward/Unanimous vote 4:0 Ayes: Randolph, Le Doux, Ward, Costa Absent: Bennett Motion for Vice Chair: Rick Ward Le Doux/Randolph/Unanimous vote 4:0 Ayes: Randolph, Le Doux, Ward, Costa Absent: Bennett No public comment.


10. Communications Reports to the Commission are informational only. No action will be taken.

a. Provisional Appointments: None b. Staff Reports and Correspondence:

i. HR Updates: Kate Sampson 1. Wendy Brodnick introduced Janice Nelson, who has promoted from

an Administrative Technician to a Training and Organization Development Analyst I. Ms. Nelson has been with the County of Placer for 13 years, beginning her career in Children’s System of Care as an Administrative Clerk, before moving to the Treasurer-Tax Collector for seven years. Ms. Nelson joined Human Resources five years ago as an Administrative Technician and is an integral part of the Learning and Development team. Ms. Sampson noted Ms. Nelson will fulfil an important role in employee engagement which now resides with Human Resources. The Commission offered its congratulations to Ms. Nelson.

2. Ms. Sampson noted Ms. McKeig completed the California International Marathon on December 8, 2019. The Commission offered its congratulations.

c. Commissioner Comments

i. Commissioner Ward wished Human Resources happy holidays. ii. Commissioner Costa expressed his appreciation and Merry Christmas to

Human Resources. iii. Commissioner Le Doux noted it has been an interesting year, offered his thanks

to staff and wished them happy holidays. iv. Commissioner Randolph noted government service is a noble calling,

expressed his appreciation to Ms. Sampson and Ms. McKeig, and wished all happy holidays.

CLOSED SESSION

11. §54957 - Public Employee Performance Evaluations Evaluation of performance of various Placer County employees pursuant to Government Code Section 54957 and pursuant to Placer County Chapter 3, Code Section 3.04.650.

OPEN SESSION

Closed Session Report Report of action taken in closed session pursuant to Government Code Section 54957.1. Ms. Sampson noted there is nothing to report.

12. Classified Employees Merit Increases Approve merit increases for classified employees pursuant to Placer County Code Section 3.04.650 (progression in steps). Motion: Le Doux/Costa/Unanimous vote 4:0 Ayes: Randolph, Le Doux, Ward, Costa Absent: Bennett


13. Adjournment to the following upcoming meetings Motion: Le Doux/Ward/Unanimous vote 4:0 Ayes: Randolph, Le Doux, Ward, Costa Absent: Bennett

Special Meeting Friday, December 20, 2019 | 9AM

Human Resources Department, 1st Floor Conference Room 145 Fulweiler Avenue, Suite 200, Auburn, CA 95603

Regular Meeting Calendar 2020

Human Resources Department, 1st Floor Conference Room 145 Fulweiler Avenue, Suite 200, Auburn, CA 95603

3:30PM Monday, January 13, 2020 Monday, February 10, 2020

Monday, March 9, 2020 Monday, April 13, 2020 Monday, May 11, 2020 Monday, June 8, 2020 Monday, July 13, 2020

Monday, August 10, 2020 Monday, September 14, 2020

Monday, October 12, 2020 - Tuesday, October 13, 2020 Monday, November 9, 2020

Monday, December 14, 2020

_________________________________ __________________________________

Andraé Randolph, Chair Judy McKeig, Commission Clerk

MEMORANDUM ________________________________________________________________________________________ DATE: January 13, 2020

TO: Civil Service Commission

FROM: Kate Sampson, Director of Human Resources

BY: Lindsay Killian, Human Resources Analyst

SUBJECT: Request for Classification Specification Revisions – Buyer - I/II and Buyer – Senior, and Request for Classification Specification Abolishment – Buyer Technician

__________________________________________________________________________________

Recommendation

The Human Resources Department recommends that the Civil Service Commission approve:

a. The proposed revisions to the classification specifications for Buyer I/II and Buyer–Senior.

b. The abolishment of the classification specification for Buyer Technician.

Background

At its October 9, 2018, meeting, the Board of Supervisors unanimously adopted a plan to reorganize the structure of some county departments. One of the approved structure changes included the dissolution of the Administrative Services Department effective January 2019. At that time, the Information Technology Division was elevated to a department status, and the remaining divisions (Revenue Services, Procurement, and Document Solutions) moved under the supervision of the County Executive Office.

Due to the movement of these divisions, it is necessary to update classification specifications for affected positions.

Basis for Recommendation

Human Resources has been working to review and update classification specifications affected by the movement of the Revenue Services Division, the Procurement Division, and the Document Solutions Division from the former Administrative Services Department to the County Executive Office. Most recently, staff met with the Purchasing Manager from Procurement to review and update classification specifications for Buyer – I/II and Buyer - Senior. References to the former Administrative Services Department and associated classification titles were removed, and additional revisions were made to more accurately

January 13, 2020 Request for Classification Specification Revisions Page 2 reflect current terminology, typical job duties, and the knowledge/skills/abilities needed for these classifications. New sections for Working Conditions, Probationary Period, and Bargaining Unit were also added to align with the updated classification specification format approved by your Commission at the February 2019 CSC meeting.

It is also recommended that the Buyer Technician classification be abolished, as this classification is no longer used and has not been allocated to the department for many years.

Pursuant to County Code section 3.08.520, the employees impacted by the classification specification changes have been notified of this recommendation and the action to move the request forward to the Civil Service Commission at today’s meeting. The Business Agent for PPEO/Local 39 and the County Executive’s Office have reviewed the draft classification specifications and agree with the recommended changes.

Attached for your review and consideration are copies of the Buyer – I/II and Buyer – Senior classification specifications with the proposed updates noted, a copy of the classification specification for Buyer Technician, and an organizational chart for the Procurement Division of the County Executive Office.

Attachments

1. Classification specification for Buyer – I/II with proposed revisions 2. Classification specification for Buyer – Senior with proposed revisions 3. Classification specification for Buyer Technician 4. Organizational chart for the Procurement Division of the County Executive Office

cc: Jane Christensen, Assistant County Executive Officer Chad Fenstermacher, Management Analyst Brett Wood, Purchasing Manager Gary Winegar, Business Agent for PPEO/Local 39

PLACER COUNTY September 1995

June 2004 January 2020

BUYER I BUYER II

DEFINITION To purchase, or negotiate to purchase, materials, supplies, equipment, and services for use by County departments; to consult with departments in assessing requirements and developing specifications for the procurement of goods and services; and to prepare and conduct formal and informal competitive solicitations.

DISTINGUISHING CHARACTERISTICS Buyer I: This is the entry level class in the Buyer series. This class is distinguished from the journey level by the performance of the more routine tasks and duties assigned to positions within this series. Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Employees work under immediate supervision while learning job tasks. Buyer II: This is the full journey level class within the Buyer series. This class is distinguished from the Buyer I by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the entry level.

SUPERVISION RECEIVED AND EXERCISED BUYER I

Receives general supervision from a Senior Buyer or the Purchasing Manager higher-level professional staff.

BUYER II Receives direction from a Senior Buyer or the Purchasing Manager higher level-professional staff.

EXAMPLES OF ESSENTIAL DUTIES – Duties may include, but are not limited to, the following: Analyze, evaluate, and make recommendations for solicitation awards for the purchase of goods and services used utilized by County departments. Prepare Conduct formal solicitations and prepare specifications for acquisition of a wide variety of goods and services utilized by County departments.

PLACER COUNTY Buyer I & Buyer II (Page 2)

Conduct informal solicitations by telephone, letter, or personal contact, computerized system, or any other manner appropriate for acquisition of goods and services utilized by County departments. Maintain a variety of records relating to the purchasing function; prepare reports and correspondence. Provide liaison assistance between County departments and vendors. ANegotiate and administer contracts to ensure that goods and services are delivered consistent with contract and bid specifications. Conduct research on market conditions, product developments, and relative merits of individual products and vendors. Assist County departments in assessing their needs; advise departments on quantities to be purchased to obtain better prices; provide information on how to prepare specifications for purchases and requisition procedures. Build and maintain positive working relationships with coworkers, other County employees, and the public using principles of good customer service. Perform related duties as assigned.

WORKING CONDITIONS Work is typically performed in an indoor office and/or warehouse environment with controlled temperature conditions. Position may require travel to and from other locations in a variety of outdoor weather conditions and lifting various materials and supplies.

MINIMUM QUALIFICATIONS BUYER I

Knowledge of: • Purchasing principles and practices.

• Techniques of organization and planning.

• Basic record keeping, statistics, and data processing principles, including the use of common spreadsheet and word processing software used on personal computers.

Ability to: • On a continuous basis, know and understand all aspects of the job; intermittently

analyze work papers, reports, and special projects; identify and interpret technical and numerical information; observe and solve problems relating to operational and technical policy and procedures.

• On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; and lift heavy weight.

• Keep abreast of market conditions, product developments, and the relative merits of individual vendors.


• Learn the methods of purchasing by specifications and competitive bidding.

• Learn to use specialized financial, procurement, and data management software utilized within County departments.

• Learn public procurement laws and regulationspertinent local, state, and federal laws, ordinances, and rules applicable to public procurement.

• Establish and maintain effective working relationships with those contacted in the course of work.

• Communicate clearly and effectively concisely, both orally and in writing and by speaking.

Experience and Training • Any combination of experience and training that would provide the required

knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience:

One year of purchasing experience is desirable.

Training:

Equivalent to an Aassociate’s of Arts degree from an accredited college with major course work in business administration, public administration, economics, or a related field.

License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.

BUYER II In addition to the qualifications for Buyer I:

Knowledge of: • Knowledge of public procurement laws and regulations Pertinent local, state, and

federal laws, ordinances, and rules applicable to public procurement.

• MSolicitation methods of purchasing by specifications and competitive bidding for the purchase of goods and services.

• Characteristics of materials, supplies, and equipment, and contracted services used by large public agencies.

• Statistical methods, analyses, and the use of statistics in reports.

Ability to: • Exercise independent judgment and initiative on purchasing matters.

• Prepare detailed and complex numerical and narrative reports.


• Prepare for and conduct effective meetings with internal and external stakeholders.

• Interpret and explain pertinent local, state, and federal laws, ordinances, and rules applicable to public procurement.

• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.

• On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; and lift heavy weight.



Experience:

Two years of responsible purchasing experience with a large business or governmental agency.

Training:

Equivalent to an Aassociate’s of Arts degree from an accredited college or university with major course work in business administration, public administration, economics, or a related field.

License or Certificate: • May need to possess a valid driver's license as required by the position. Proof of

adequate vehicle insurance and medical clearance may also be required.

• Possession of or ability to obtain the Certified Professional Public Buyer or equivalent certification is desirable.

Length of Probation: • All permanent appointments from open eligible lists to positions in the classified

service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more.

Bargaining Unit: • General

PLACER COUNTY January 2004 January 2020

SENIOR BUYER

DEFINITION STo supervises and directs the daily work of assigned staff within the purchasing operations of the Procurement Services Division of the Administrative Services Department; to perform purchasing services in the most difficult, complex, and specialized commodity areas; and to perform a variety of technical tasks and special assignments relative to assigned area of responsibility.

DISTINGUISHING CHARACTERISTICS The Senior level recognizes positions that perform the most difficult and responsible type of duties which may include the exercise of direct supervision over professional, technical and clerical staff as assigned to include planning, assigning and evaluating the work of subordinates. This is the advanced journey level class within the Buyer series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, and the amount of time spent performing the more complex duties. Employees perform the most difficult and responsible types of duties assigned to classes within this series, including exercising direct supervision over technical and clerical staff and planning, assigning, and evaluating the work of subordinates.

SUPERVISION RECEIVED AND EXERCISED Receives general direction from Purchasing Manager higher-level professional staff. Exercises direct supervision over assigned professional, technical and clerical personnel staff.

EXAMPLES OF ESSENTIAL DUTIES – Duties may include, but are not limited to, the following: Recommend and assist in the implementation of unit goals and objectives; establish schedules and methods for the Procurement Services Division; assist with the development and implementation of policies and procedures. Represent the Purchasing Manager as directed; and in the absence of the Purchasing Manager, to assume the responsibility of the Purchasing Manager of the division as needed. Plan, prioritize, assign, supervise, and review the work of assigned professional and technical and clerical staff involved in procurement of a wide variety of commodities and services for County departments.

PLACER COUNTY Senior Buyer (Page 2)

Train subordinate purchasing personnel staff in County ordinances and regulations governing procurement practices and procedures pertinent local, state, and federal laws, ordinances, and rules applicable to public procurement. Perform the more most difficult purchasing tasks requiring extensive knowledge of technical and specialized commodities and services; prepare conduct formal and informal solicitations and prepare specifications; and analyze, evaluate, and recommend awards of purchases. Conduct product research; evaluate markets and trends for procurement; develop and prepare commodity specifications of items to be bid. Mediate and resolve problems encountered by subordinate purchasing personnel staff. Prepare and maintain appropriate records, reports, and correspondence. Confer with Ddepartmental officials to determine purchasing needs and advise them of current product development and cost advantages of particular quantities and timing for purchases. Assist in the development and monitoring of the Ddivision budget. Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities. Participate in the selection of staff; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed. Answer questions and provide information to the public; investigate complaints; and recommend corrective action as necessary to resolve complaints. Build and maintain positive working relationships with coworkers, other County employees, and the public using principles of good customer service. Ensure compliance of with procurement policies and procedures, local, state and federal laws and regulationspertinent local, state, and federal laws, ordinances, and rules applicable to public procurement. Perform and conduct competitive contract negotiations and administration with outside vendors and consultants. Conduct and review analytical studies and surveys in difficult or complex situations which require a high level of skill, judgment, and expertise; make recommendations on a broad spectrum of administrative and program-related topics; maintain records and statistics; prepare productivity and other reports. Administer and oversee special programs/processes such as the County credit procurement card program, County surplus program, and specialized financial, procurement, and data management software, and other special programs and processes.County financial software system. Develop, implement, and conduct procurement training sessions. Perform related duties as assigned.

WORKING CONDITIONS Work is typically performed in an indoor office and/or warehouse environment with controlled temperature conditions. Position may require travel to and from other locations in a variety of outdoor weather conditions and lifting various materials and supplies.


MINIMUM QUALIFICATIONS

Knowledge of: • Principles and practices of public purchasing and cCounty administration,

organization, programs, and functions.

• Materials, supplies, and equipment, and contracted services used by a large public agency.

• Basic accounting and data processing principles.

• Principles of supervision, training, and performance evaluations.

• Principles of budget monitoring.

• Principles and practices of work safety.

• Pertinent local, state, and federal laws, ordinances, and rules applicable to public procurementlocal, State and Federal laws, ordinances and rules.

• Computer systems and software, including word processing and spreadsheet applications and financial accounting systems.

• Statistical methods and analysis and the use of statistics in reports.

Ability to: • Organize, implement, and direct purchasing operations and activities.

• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports, and special projects; identify and interpret technical and numerical information; observe and problem-solve operational and technical policy and procedures.

• On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use a telephone and write or use a keyboard to communicate through written means; and lift heavy weight.

• Supervise, train, and evaluate assigned staff.

• Interpret and explain pertinent local, state, and federal laws, ordinances, and rules applicable to public procurementlaws, as well as County and Department policies and procedures.

• Negotiate and administer contracts to ensure that goods and services are delivered consistent with contract and bid specifications.

• Assist in the development and monitoring of an assigned program budget.

• Develop and recommend policies and procedures related to assigned operations.


• Establish and maintain effective working relationships with those contacted in the course of work.

• Communicate clearly and concisely, both orally and in writing.

• Prepare detailed and complex written reports.

• Prepare and conduct effective presentations.



Experience:

Three years of increasingly responsible journey-level experience in purchasing, including two years with a governmental agency performing duties similar to a Buyer II in Placer County. Prior supervisory experience preferred is desirable.

Training:

Equivalent to a Bbachelor's degree from an accredited college or university with major course work in business administration, public administration, economics, or a related field,.

or;

Five years of increasingly responsible journey level experience in purchasing, including three years with a governmental agency performing duties similar to a Buyer II in Placer County and Certification through the Institute for Supply Management (ISM) as an Accredited Purchasing Practitioner (A.P.P). or Certified Purchasing Manager (C.P.M.), or the National Institute for Governmental Purchasing (NIGP) as a Certified Public Purchasing Buyer (CPPB) or Certified Public Purchasing Officer (CPPO).



• Possession of or ability to obtain the Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), or equivalent certification is desirable.

Length of Probation: • All permanent appointments from open eligible lists to positions in the classified

service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more.


Bargaining Unit: • Professional

PLACER COUNTY September 1995

BUYER TECHNICIAN

DEFINITION To make routine purchases and process purchase orders; administer specified supply contracts; monitor and maintain surplus property program for the County; and perform difficult and responsible clerical work.

DISTINGUISHING CHARACTERISTICS This is an advanced journey level class in the clerical series. Employees within this class are distinguished from lower level clerical positions by the technical nature of the duties as assigned including specialized purchasing responsibilities. This class differs from higher level Buyer classifications in that positions in this class are assigned the more standardized, routine purchasing duties and perform a wide range of clerical tasks.

SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Supervising Buyer.

EXAMPLES OF ESSENTIAL DUTIES – Duties may include, but are not limited to, the following: Order, distribute and monitor needs for supplies using standing purchase orders for use by County departments. Monitor surplus property program, including receipt and distribution of surplus property items and maintenance of records pertaining to surplus property; and the disposal process for liquidation of surplus property. Conduct informal solicitations for goods and services. Prepare periodic statistical reports. Provide assistance to Buyer staff, as required. Assist clerical staff by performing a wide range of clerical tasks. May maintain records on all County-owned vehicles, including registration with the Department of Motor Vehicles. Analyze, evaluate and make recommendations for solicitation awards. Assist County departments with routine needs assessments for acquisitions and assist in the development of routine budget estimates for proposed purchases. Conduct product research and evaluation. Act as a liaison between vendors and County departments. Maintain records and prepare reports and correspondence. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned.

PLACER COUNTY Buyer Technician (Page 2)


Knowledge of: • Modern office methods, practices, procedures, equipment and computer equipment.

• Basic purchasing principles and practices.

• Typing, spelling and grammar.

• Arithmetic and record keeping.

• Common word processing and spreadsheet software used on personal computers.

Ability to: • On a continuous basis, sit at desk and/or stand at a counter for long periods of time.

Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift heavy weight.

• Intermittently, review documents related to Department operations; observe, identify and solve problems involving office operations and procedures; understand, interpret and explain Department policies and procedures; explain operations and solve problems involving office issues for the public and with staff.

• Perform routine evaluations of the quality and price of materials and services. • Perform difficult and responsible clerical work with speed and accuracy. • Make arithmetic calculations with speed and accuracy. • Establish and maintain effective working relationships with others. • Maintain accurate and complete records and reports. • Communicate effectively in writing and speaking. • Produce word processing and spreadsheet documents on a personal computer.



Experience:

Two years of responsible clerical experience including one year related to the ordering, requisitioning and/or purchasing of common materials and supplies.

Training:

Equivalent to the completion of the twelfth grade.






BY: Valeriya Bachinsky, Human Resources Analyst II

SUBJECT: Request for Reclassification – Agricultural Department

__________________________________________________________________________________

Recommendation

It is recommended that the Civil Service Commission approve:

a. The reclassification of one Administrative Clerk - Journey position, GNRL Grade 37 ($3,158.13 - $3,945.07 monthly) to the classification of Administrative Clerk - Senior, GNRL Grade 49 ($3,482.27 - $4,348.93 monthly);

b. The non-competitive promotion of the incumbent pursuant to County Code section 3.08.480.

Background

At the request of the Agricultural Department, the Human Resources Department (HRD) conducted a classification review of an Administrative Clerk - Journey position. HRD reviewed and analyzed the position inventory questionnaire (PIQ) completed by the incumbent and also performed a desk audit.


Based on a review of the PIQ, information obtained through the desk audit, discussions with management staff, as well as a comparison of the duties assigned and performed by other county employees in the Administrative Clerk - Senior and the Administrative Clerk - Journey classifications countywide, it was determined that the duties assigned to this position are consistent with the duties of the higher level Administrative Clerk - Senior classification.

Employees in the Administrative Clerk series perform general clerical and routine secretarial duties related to the function and department assigned. The difference between the Journey and the Senior levels is the degree of supervision received, independence of action taken, the complexity of the duties assigned.

January 13, 2020 Request for Reclassification – Agricultural Department Page 2 A preponderance of the duties assigned to this incumbent are outside the scope of the journey level, requiring specialized knowledge and appear to be most similar to those of the advanced journey Administrative Clerk - Senior position, including, but not limited to the following:

• Preparing correspondence and supporting documentation on behalf of the Agricultural Commissioner, the Agricultural Deputy Commissioner and the Inspectors.

• Tracking expenditures via numerous receipt books required for proper coding.

• Interpreting, applying and explaining policies and procedures, and responding to individual requests for services for Agriculture, Pesticide Use Enforcement, Weights & Measures, Wildlife Services, Farm Advisor as well as for the University of California Cooperative Extension’s Master Gardener and 4-H programs.

• Understanding the organizational operations, and continually improving the process flow and operational efficiencies of the dispatch system to eliminate errors and expedite response time of field staff in responding to service requests.

• Utilizing independent judgment and initiative, relieving the supervisor and other department staff of administrative support service functions.

• Performing complex administrative clerical duties including coordinating and scheduling on-site pesticide inspections.

• Acting as an information source to inquiries not requiring the supervisor’s attention and representing the department by telephone and in person.

• Maintaining and monitoring records and files, following up on payment due dates, performing other monitoring functions to ensure timely completion of work.

• Assigning and reviewing the work of clerical staff.

In contrast, the Administrative Clerk – Journey responsibilities include performing routine secretarial duties related to the function and department assignment, such as acting as a receptionist, filing, billing, checking and recording information on records, maintaining a variety of statistical records, and receiving, sorting and distributing incoming and outgoing mail. These duties are limited in scope and do not rise to the higher level of complexity, independence of action and decision making performed by the incumbent in this position.

Pursuant to County Code section 3.08.520, the employee impacted by this reclassification has been notified of this recommendation and the action to move the request forward to the Civil Service Commission at today’s date. Pursuant to County Code 3.08.480 (A), this employee has also been determined to meet the minimum qualifications of the proposed classification and has been performing the duties listed above successfully for not less than one year. It is

January 13, 2020 Request for Reclassification – Agricultural Department Page 3 therefore requested that the incumbent be non-competitively promoted to the classification of Administrative Clerk - Senior.

Attached for your review is the organizational chart for the Agricultural Department. The Business Agent for Local 39, County Executive Office, and the Agricultural Department all concur with the recommendation described above.

Attachments

1. Agricultural Department Organizational Chart

cc: Joshua Huntsinger, Agricultural Commissioner/Sealer of Weights & Measures Bryan Hacker, Senior Management Analyst, County Executive Office James Britton, Business Representative, IUOE Stationary Engineers Local 39

Agriculture Department Org Chart Joshua Huntsinger

Agricultural Commissioner/Sealer of Weights and Measures

Cynthia Mitchell (Retiring Dec 30) Executive Secretary

(33635) Corrie Larsen

Deputy Agricultural Commissioner/Sealer of Weights and Measures (32204)

Darryl Mitani Agricultural & Standards Inspector - Supervising

(34416)

Tanya Russell Agricultural & Standards

Inspector—Senior (32195)

Elizabeth Satterlee Administrative Clerk

Senior (33636)

Jeanne Johnston Accounting Clerk

Senior (32196)

Marie Malloy Administrative Clerk

Senior (33637)

Sonja Huppert Administrative Clerk

Journey (32194)

VACANT Agricultural & Standards

Inspector—Aid (34908)

Joe Jimenez Agricultural & Standards


Pest Detection

Ryan Fernandez Agricultural & Standards

Inspector—II (32202)

Kelsey Lewis Agricultural & Standards

Inspector—II (34237)

Michael Poltz Agricultural & Standards


Weed Crew


Inspector—Aid Seasonal

Nancy Murphy Agricultural & Standards

Inspector—Aid (45005-EH)

Vicki Phillips-Cossairt Agricultural & Standards

Inspector—Aid (35961-EH)


Inspector—Aid (Seasonal)

Dave Bugenig Wildlife Specialist

(32200)

Robert Rath Wildlife Specialist

(32201)

Jay Shepherd Wildlife Specialist

(32203)

Sarah Silva Agricultural & Standards

Inspector—I (34238)

Lisa Rutherford Agricultural & Standards

Inspector—I 45079


Inspector—Aid (Seasonal)

MEMORANDUM __________________________________________________________________________________________ DATE: January 13, 2020



BY: Courtney Thomas, Human Resources Analyst

SUBJECT: Request for Revisions to the Classification Specifications for Client Services Program Manager, Client Services Program Supervisor and Kennel Attendant

__________________________________________________________________________________________

Recommendation:

It is recommended that the Civil Service Commission take the following action pertaining to the classification specifications listed below:

a. Approve the proposed revisions to the classification specification of Client Services Program Manager, including a title change to Health and Human Services Program Manager;

b. Approve the proposed revisions to the classification specification of Client Services Program Supervisor, including a title change to Health and Human Services Program Supervisor; and

c. Approve the proposed revisions to the classification specification of Kennel Attendant, including a title change to Animal Care Attendant.

Background:

At the request of the Health and Human Services (HHS) Department, the classification specifications for Client Services Program Manager, Client Services Program Supervisor and Kennel Attendant were reviewed in order to ensure they accurately describe the work being performed and the classification titles are consistent with industry standards.

Basis for Recommendation:

Following the review and analysis by the HR Department and HHS management staff, it was revealed that minor updates to several HHS classification specifications were necessary, including title changes for clarification and to more accurately describe the work performed to improve recruitment efforts. Other updates include adding sections for working conditions, length of probation and bargaining unit to be consistent with our current classification

January 13, 2020 Request for Revisions to the Classification Specifications for Client Services Program Manager, Client Services Program Supervisor and Kennel Attendant Page 2 specification template. Furthermore, a market analysis was conducted of comparable classifications in the relevant labor market to ensure the proposed revisions were appropriate and consistent with industry best practices, which includes:

• A title change for the classification specification of Client Services Program Manager to Health and Human Services Program Manager. Other general changes are proposed to the classification specification in order to accurately reflect the department and division to which this position is assigned, including updating the minimum qualifications to expand the qualifying experience for positions assigned to the Environmental Health Division. It is further recommended to remove obsolete language referencing qualifying experience in a call center for positions assigned to the Human Services Division, as this is no longer required.

• A title change for the classification specification of Client Services Program Supervisor to Health and Human Services Program Supervisor. In addition, the reference to this classification reporting to a Client Services Program Manager has been updated since we are proposing changing this classification title to Health and Human Services Program Manager.

• A title change for the classification specification of Kennel Attendant to Animal Care Attendant. In addition, the recommendations to the Essential Duties section represent tasks that have been performed by Kennel Attendants for several years but were not previously specified in detail within the classification specification.

Attached for your review and consideration are copies of the classification specifications with the proposed updates noted. Pursuant to County Code section 3.08.520, the proposed revisions have been reviewed by the position incumbents and their supervisors. In addition, the business representative of IUOE Stationary Engineers Local 39 has reviewed all recommendations with the exception of the Program Manager and is in support of HR’s recommendations.

Attachments:

1. Client Services Program Manager Classification Specification with Proposed Revisions 2. Client Services Program Supervisor Classification Specification with Proposed Revisions 3. Kennel Attendant Classification Specification with Proposed Revisions cc: Jeffrey S. Brown, MPH, MSW, Director of Health and Human Services Department Wesley Nicks, Director of Environmental Health and Animal Services Twylla Abrahamson, Director of Children’s System of Care Aimee Sisson, Health Officer and Director of Public Health Amy Ellis, Director of Adult System of Care Amanda Sharp, Director of Human Services Gary Winegar, Business Representative, IUOE Stationary Engineers Local 39

PLACER COUNTY April 1997 May 2014

February 2019 January 2020

CLIENT SERVICESHEALTH AND HUMAN SERVICES PROGRAM MANAGER

DEFINITION To plan, organize, manage, and coordinate the programmatic, administrative, and operational activities in support of assigned and multiple program areas; to direct, manage, and supervise the work of assigned staff/team members; to establish and implement assigned programs’ objectives and performance standards; to promote, coordinate, and participate in collaborative activities, programs, and projects; and to function as a proactive and positive member of a program management team within the Health and Human Services Department.

DISTINGUISHING CHARACTERISTICS The Health and Human Services Program Manager job class recognizes positions that provide full second-line, direct supervision to program/project teams within the context of one large and complex division or program, or multiple program areas. Incumbents within this job class provide responsible clinical, administrative, operational, and program management within the Health and Human Services Department.

SUPERVISION RECEIVED AND EXERCISED Receives general direction from higher level management staff. Exercises direct supervision over supervisory, professional, technical, and clerical personnel.

EXAMPLES OF ESSENTIAL DUTIES – Duties may include, but are not limited to, the following: Plan, organize, and manage programmatic, administrative, and operational activities in support of multiple program areas; oversee and coordinate the allocation of designated resources, administer the record keeping and reporting functions, and ensure compliance with stated mission, goals, regulations, and guidelines. Establish programs’ objectives and performance standards; evaluate programs’ operations and activities in terms of over-all effectiveness and compliance; implement improvements and modifications as necessary; and adjust over-all goals and objectives in response to program directives and/or client needs. Develop, coordinate, and participate in collaborative activities, programs, and projects to maximize available resources and responsiveness to clients; provide necessary and requested resources; act as team member/leader for assigned projects/opportunities. Develop, implement, and manage clinical, administrative, and operational systems and processes to maximize the effectiveness and responsiveness of assigned programs; act as

PLACER COUNTY Client Services Health and Human Services Program Manager (Page 2)

professional and managerial resource to program staff, project teams, and clients as well as other County departments and departmental colleagues in a positive and supportive manner. Provide professional and managerial expertise in support of assigned and multiple program areas as well as the Department’s over-all mission, goals, objectives, and directives; act as a primary resource to the Department’s Policy Counsel, boards, committees, contractors, and clients in the planning, development, and implementation of Department’s activities in targeted and/or proposed program areas. Collaborate with appropriate departments, programs, and work units to secure advice, resources, and technical services necessary to achieve assigned programs’ goals, objectives, and directives in accordance with mutually agreed upon time frames and in compliance with pertinent guidelines and regulations. Participate in budget preparation and administration for assigned program; preparing cost estimates/projections, submitting justifications for requested resources, and monitoring and controlling expenditures. Direct, oversee, and administer contracts for service/care providers in the implementation of assigned client services/program areas; review and evaluate quality of service and contract compliance; verify billings and payments; respond to inquiries and trouble-shoot complaints; and represent the Department and assigned programs to contractors and vendors. Represent Department and assigned programs/projects to other organizations, local communities, special interest groups, schools, businesses, clients, and the general public; act as primary and major resource regarding assigned programs; respond to inquiries; and promote the Department’s mission and goals. Establish and maintain open communications with other Department programs, projects, and multi-disciplinary teams; coordinate data, resources, and work products as necessary and upon request in support of a productive and positive working environment. Perform related duties as required.

WORKING CONDITIONS Work is typically performed in an indoor office environment with controlled temperature conditions. Position may require travel to and from other locations in a variety of outdoor weather conditions.


Knowledge of: • Principles and practices of designated professional discipline with specific

knowledge and expertise of assigned program and client services areas. When assigned to the Human Services Call Center, expertise is also required in lobby management, document imaging, task management, call management via related operational systems and technology.

• Pertinent local, state and federal rules, regulations and laws. • Modern office procedures, methods and computer equipment.


• Principles and practices of research, analysis and management. • Budgeting procedures and techniques. • Principles of supervision, training and performance evaluations. • Cultural, religious, economic and social groups and their relationship to the delivery

and acceptance of health and human services.

Ability to: • Organize, implement and direct assigned program operations and activities. When

assigned to the Human Services Call Center, monitor real-time metrics via task management, lobby management, and call management technologies and systems to redirect staff and optimize service delivery on a continuous basis.

• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.

• On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and communicate through written means; and lift light weight.

• Interpret and explain pertinent County-wide and Departmental policies and procedures.

• Plan, organize, and implement assigned client services through multi-disciplinary and multi-agency programs that include public, private, and contract agencies/providers.

• Assist in the development and monitoring of an assigned program budget. • Develop and recommend policies and procedures related to assigned operations. • Work with various cultural and ethnic groups in a tactful and effective manner. • Communicate clearly and concisely, both orally and in writing. • Supervise, train and evaluate assigned staff. • Establish and maintain effective working relationships with those contacted in the

performance of required duties.


knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience:

Five years of increasingly responsible clinical and/or administrative experience in a health or human services or environmental health agency, including at least two years of supervisory responsibility.; or, when assigned to the Human


Services Call Center, five years of experience in a call center, including two years of experience with a public assistance, social services, human services, medical or health-related call center that would provide an opportunity to possess expertise with telecommunications industry systems, standards and trends; and, at least two years of supervisory responsibility.

Training:

Equivalent to a bachelor's degree from an accredited college or university. Designated positions may require major course work in specified and concentrated areas of study.

License or Certificate: • Designated positions may require possession of a specific license to perform and/or

oversee regulatory or clinical functions in the State of California. • May need to possess a valid driver's license as required by the position. Proof of


Length of Probation:

• All permanent appointments from open eligible lists to open positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more.

Bargaining Unit: • Management

PLACER COUNTY April 1997

Revised September 1998 January 2020

CLIENT SERVICESHEALTH AND HUMAN SERVICES PROGRAM SUPERVISOR

DEFINITION To plan, organize, coordinate and supervise the operational and clinical activities in support of assigned program(s); to plan, prioritize, assign, supervise, and review the work of assigned professional, clinical, technical, and clerical staff; to establish operational and/or clinical processes, methods, and procedures in support of assigned program area; to perform a variety of technical and specialized functions in support of assigned area of responsibility; and to function as a proactive and positive team leader within the Health and Human Services Department.

DISTINGUISHING CHARACTERISTICS The Health and Human Services Program Supervisor level recognizes positions that perform full, first-line supervisory responsibilities including planning, assigning and evaluating the work of subordinate staff and are responsible for a program area within a major work unit, division, or multi-disciplinary and collaborative program/project. Employees in this job class are assigned the responsibility for either one major, significant and complex program or multiple smaller and related programs.

SUPERVISION RECEIVED AND EXERCISED Receives direction from a Client ServicesHealth and Human Services Program Manager or other higher level management staff. Exercises direct supervision over professional, technical, clinical, and clerical personnel.

EXAMPLES OF ESSENTIAL DUTIES – Duties may include, but are not limited to, the following: Plan, organize, and supervise the operational and clinical activities in support of assigned program area(s); effectively manage and monitor the allocation of designated resources, supervise and monitor the necessary record keeping and reporting functions, and ensure compliance with stated mission, goals, regulations, and guidelines. Participate in the development and implementation of assigned program’s mission, goals, and objectives; establish operational and/or clinical processes, methods, and procedures to effectively meet the program’s goals and the clients’ needs. Plan, prioritize, assign, supervise and review the work of assigned professional, clinical, and administrative support staff according to program’s goals and objectives; act as primary resource to assigned staff regarding professional, programmatic, administrative, and/or operational issues. Review and evaluate operations and activities of assigned program/work unit; recommend improvements and modifications as necessary; maintain a variety of records

PLACER COUNTY Client ServicesHealth and Human Services Program Supervisor (Page 2)

and documentation and prepare reports on program operations and activities periodically and upon request. Identify and develop grant applications and/or program proposals; administer grants and monitor work performed under grant/program terms. Participate in collaborative activities, programs, and projects to maximize available resources and responsiveness of assigned programs; act as team member/leader for assigned projects/opportunities. Perform outreach activities with various community groups and other public agencies to identify and assess the health and human services needs of target client populations. Act as primary resource to clients, staff, and the general public regarding assigned program; supervise and coordinate treatment plan development; and oversee and participate in case management activities as necessary and as appropriate. Participate in the selection of assigned staff; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed. Participate in budget preparation and administration for assigned program areas; prepare cost estimates for budget recommendations; submit justifications for resource allocations; monitor and control expenditures. Represent assigned program/projects to other organizations, local communities, special interest groups, schools, businesses, clients, and the general public; respond to inquiries; and promote the program’s mission and goals. Establish and maintain open communications with other Department programs, projects, and multi-disciplinary teams; coordinate data, resources, and work products as necessary and upon request in support of a productive and positive working environment. Perform related duties as required.

WORKING CONDITIONS Work is typically performed in an indoor office environment with controlled temperature conditions. Position may require travel to and from other locations in a variety of outdoor weather conditions.


Knowledge of: • Principles and practices of designated professional discipline with specific

knowledge and expertise in assigned program areas.

• Pertinent local, state and federal rules, regulations and laws.

• Modern office procedures, methods and applicable computer hardware/software.

• Principles and practices of supervision, training and performance evaluation.

• Principles of budget monitoring.

• Principles and practices of work safety.


• Cultural, religious, economic and social groups and relationships to the delivery and acceptance of health and human services.

Ability to: • On a continuous basis, know and understand all aspects of the job and observe safety

rules; intermittently analyze work papers, reports and special projects; identify and problem solve client issues; identify and interpret technical and numerical information; remember clients' names; observe and problem solve operational and technical issues; understand and explain Department's and program's policies and procedures to clients, families and the general public.

• On a continuous basis, sit at a desk for long periods of time; see and hear with sufficient acuity to observe and be aware of client; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift light weight.

• Supervise, train and evaluate assigned staff.

• Interpret and explain pertinent County and Department policies and procedures.

• Assist in the development and monitoring of an assigned program budget.

• Develop and recommend policies and procedures related to assigned program operations.

• Work with various cultural and ethnic groups in a tactful and effective manner.

• Communicate clearly and concisely, both orally and in writing.

• Establish and maintain effective working relationships with those contacted in the performance of required duties.



Experience:

Four years of increasingly responsible experience in providing professional and/or clinical client services with at least two years of the qualifying experience at the journey level or higher.

Training:

Equivalent to a bachelor's degree from an accredited college or university. Designated positions may require major course work in specific and concentrated areas of study.




• Designated positions may require possession of a specific license to perform and/or oversee regulatory, clinical or medical functions in the State of California.



Bargaining Unit:

• Professional

September 1995 December 1995 November 2002

January 2020

KENNEL ANIMAL CARE ATTENDANT

DEFINITION To feed and care for animals housed by the County in the kennel or catteryanimal care facility; and to maintain facilities in a clean and sanitary condition.

SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from the Animal Care Supervisor, and technical and functional supervision from other animal care staff.

EXAMPLES OF ESSENTIAL DUTIES – Duties may include, but are not limited to, the following: Maintain the kennel and cattery animal care facility in a clean, sanitary and safe condition; clean and disinfect kennels and cages; feed and water animals; provide first aid to wounded animals. Maintain records on special feed instructions for animals needing unique care; clean and disinfect quarantine areas; take in stray and owner released animals from the public and provide appropriate records; handle dead and decomposing animal carcasses. Assist the public in difficult situations, including requests for euthanasia; perform euthanasia procedures to ensure safe and humane treatment; perform chemical restraint procedures as necessary. Receive and classify animals delivered to the shelter. Assist the public in redemption and adoption of animals; review records for lost and found animals and attempt to help the public. Oversee volunteer involvement in the kennels and catteryanimal care facility; teach basic animal attendant skills. Oversee the ordering of supplies needed for operation of the kennel and catteryanimal care facility; make recommendations to supervisor. Build and maintain positive working relationships with coworkers, other County employees and the public using principles of good customer service. Perform related duties as assigned. Administer vaccinations and medications to animals in accordance with the Guidelines for Standards of Care in Animal Shelters. Provide enrichment to animals on a daily basis to maintain their health and well-being. Attend off-site events and presentations on behalf of the County to educate the public about animal care services and promote responsible pet ownership.

WORKING CONDITIONS Work is performed in an animal care facility with indoor and outdoor operations and animal noises and odors.

PLACER COUNTY Kennel Animal Care Attendant (Page 2)


Knowledge of:

• Various dog breeds and characteristics in order to properly classify and cage dogs in order to avoid disruptions and maintain safety of all animals.

Ability to: • Work with the public during tense and emotional situations; calm hostile and

emotionally distraught individuals; demonstrate tact, courtesy, patience and sound judgement.

• Relay information to the public on program and departmental policies, procedures, and services.

• Learn procedures and terminology associated with kennel and catteryanimal shelter operations.

• Instruct and review the work of volunteers and trustees involved in maintaining the shelter facility.

• Learn to apply state and local laws, rules and regulations relating to the shelter, including special conditions for quarantined animals.

• Properly feed animals and notice symptoms of illness. • Hold live animals and inject an euthanizing drug into the animal in the most humane

manner possible; properly measure drugs into hypodermic syringes for chemical restraint and euthanasia.

• Maintain records and files. • Establish and maintain effective working relationships with those contacted in the

course of work. • On a continuous basis, know and understand all aspects of animal control

operations; intermittently analyze work papers, reports and special projects; problem solve kennel or catteryanimal shelter situations; and explain animal care and control related laws to the public.

• On an intermittent basis, sit at desk or in vehicle; walk and stand during field activities; bend, squat, kneel or twist while working in field or kennel animal shelter operations; perform simple and power grasping, pushing, pulling and finer manipulation; and lift very heavy weight.

Experience and Training

• Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience:

No experience is required. Some experience handling dogs and cats under stressful and traumatic conditions is desirable.

PLACER COUNTY Kennel Animal Care Attendant (Page 3)

Training:

Formal or informal education or training which ensures the ability to read and write at a level necessary for successful job performance.

License or Certificate: • Possession of, or ability to obtain prior to completion of the probationary period, a

certificate in euthanasia procedures.

• May need to possess a valid driver’s license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.



Bargaining Unit:

• General




BY: Katelynn Mahaney, Human Resources Analyst

SUBJECT: Retroactive Non-Competitive Promotion – Department of Health and Human Services

__________________________________________________________________________________

Recommendation

It is recommended that the Civil Service Commission determine whether a retroactive non-competitive promotion be granted for employee number 51233108 in the Department of Health and Human Services (HHS) from the classification of Accountant I, Grade 204 – Range A ($4,794.40 - $5,827.47 monthly) to Accountant II, Grade 216 – Range A ($5,550.13 - $6,746.13 monthly) effective November 23, 2019.


It is the Human Resources Department’s practice to process non-competitive promotions to be effective the beginning of the pay period in which the information is transacted in the Workday payroll system. The Department’s intent was to make the non-competitive promotion effective November 23, 2019 when the employee qualified for the higher level classification and was performing duties at the full journey level. However, staff in HHS Administration inadvertently delayed processing this non-competitive promotion into the Workday payroll system until the following pay period (December 7, 2019) and do not want the employee to be negatively impacted by the delay. Therefore the department requests your Commission approve the retroactive non-competitive promotion.

This retroactive request, if approved, will cover the period from November 23, 2019 through December 6, 2019 (pay period 13). Attachment: Department Memo cc: Jeff Brown, Director of Health and Human Services Department Darlene King, Director of Health and Human Services Administration

HHS Administrative Services Director34525

Darlene King

HHS Administrative Services Director34525

Darlene King Admin Secretary

30726LeeAnn Halleib

Admin Secretary30726

LeeAnn Halleib

Rev. 1/6/20

Sr. Accountant34671

Erica Collins

Sr. Accountant34671

Erica Collins

Supervising AccountantBehavioral Health

34669VACANT

Supervising AccountantBehavioral Health

34669VACANT

HHS Administrative Services Assistant Director

34883Vicki Grenier

HHS Administrative Services Assistant Director

34883Vicki Grenier

Administrative Services ManagerFiscal Team

32571Megan Shepard

Administrative Services ManagerFiscal Team

32571Megan Shepard

Admin & Fiscal Operations ManagerBusiness Operations Team

32565Genna Martin

Admin & Fiscal Operations ManagerBusiness Operations Team

32565Genna Martin

BEHAVIORAL

HEALTH

BEHAVIORAL

HEALTH

SOCIAL SERVICES

SOCIAL SERVICES

HEALTH

HEALTH

FISCAL

ANALYTICS

FISCAL

ANALYTICS

SOC MH SOC MH

SOC BILLING & SYSTEMSSOC BILLING & SYSTEMS

Admin Technician34791

Melissa Leighton

Admin Technician34791

Melissa Leighton

Sr. Account Clerk32785

Doris Phillips Parnell


Doris Phillips Parnell

Acct Clk Journey32810

Selby Abramson


Selby Abramson

Supervising AccountantSocial Services

34670Denise Medlin

Supervising AccountantSocial Services

34670Denise Medlin

SOC SOCIAL

SERVICES

SOC SOCIAL

SERVICES

HS/IHSS/

VETS

HS/IHSS/

VETS

Accountant II 33460

Julie Leipsic

Accountant II 33460

Julie Leipsic


Marilyn Pajari


Marilyn Pajari

Accountant I

33145Decca Melott

Accountant I

33145Decca Melott


Tammy Lindstrom


Tammy Lindstrom


Tonya Vusik


Tonya Vusik

PH/

COLLECTIONS

PH/

COLLECTIONS

EH/AS

EH/AS

Sr. Accountant33846

Suzanne Davirro

Sr. Accountant33846

Suzanne Davirro

Accountant II30725

Kristin Rhoades

Accountant II30725

Kristin Rhoades

Accounting Tech33854

Mary Mathews


Mary Mathews

Acct Clk Journey 30627

Sherill Lander

Acct Clk Journey 30627

Sherill Lander

Accountant II30629

Eric Cecil

Accountant II30629

Eric Cecil


Brenda Noxon


Brenda Noxon

Admin & Fiscal Operations Manager

33415 Brian Rupprecht

Admin & Fiscal Operations Manager

33415 Brian Rupprecht

Supervising AccountantGeneral Accounting

32561Karen Lightfoot-Smith

Supervising AccountantGeneral Accounting

32561Karen Lightfoot-Smith

ACCOUNTS PAYABLE

ACCOUNTS PAYABLE

PAYROLL

PAYROLL

Accountant II34668

Heidi Helm

Accountant II34668

Heidi Helm


Catherine Nofuente


Catherine Nofuente

Acct Clk Entry33087

VACANT

Acct Clk Entry33087

VACANT


Jody Hoffman


Jody Hoffman


Ashley McAllister


Ashley McAllister


Ashley Dominguez


Ashley Dominguez

Accountant I34757

Debbi Gow

Accountant I34757

Debbi Gow


Amy Dunn


Amy Dunn

Staff Services Manager32567

Nancy Baggett

Staff Services Manager32567

Nancy Baggett

CONTRACTS

CONTRACTS

SSA II34528

Kellie Barton

SSA II34528

Kellie Barton

SSA II32573

Adam Raymond

SSA II32573

Adam Raymond

SSA II34527

Alexis Madera

SSA II34527

Alexis Madera

Collection Agent II33387

Margie Livingston

Collection Agent II33387

Margie Livingston

INTERNAL AUDITS

INTERNAL AUDITS

Sr Accountant

34786Steve Schroeder

Sr Accountant34786

Steve Schroeder


Jana Nebeker


Jana Nebeker


Rachel Cho


Rachel Cho


Monica Woodard


Monica Woodard

Sr Admin Clerk34156

Rachel Bloise

Sr Admin Clerk34156

Rachel Bloise

Accountant II

32798Linda Dickerson

Accountant II

32798Linda Dickerson

Admin Tech32557

Tami Burns

Admin Tech32557

Tami Burns


Tyler Stenson


Tyler Stenson

Acct Clk JourneyMichelle Hira

(EH)

Acct Clk JourneyMichelle Hira

(EH)

Sr SSA32575

Kristal Baumbach

Sr SSA32575

Kristal Baumbach

SSA I34623

Joey Wojtowicz

SSA I34623

Joey Wojtowicz


Mohammad Zarif


Mohammad Zarif


Michael Ensley


Michael Ensley


Sheri Jeffery


Sheri Jeffery

SOC SUDSOC SUD

Acct Clk JourneyBrant Golsong

(EH)

Acct Clk JourneyBrant Golsong

(EH)

Accountant II 32824

Steve Fink

Accountant II 32824

Steve Fink

CLIENT AID/

REALIGNMENT

CLIENT AID/

REALIGNMENT

Sr Accountant34520

Karin Czaja

Sr Accountant34520

Karin Czaja

ADMIN

ADMIN

Accountant I32652

Tracey Adamis

Accountant I32652

Tracey Adamis

Accountant II33404

VACANT

Accountant II33404

VACANT


Lesley Miller


Lesley Miller

AFOM32568 AFOM32568

Account Clerk Journey32812

Account Clerk Journey32812

Vacant Funded:

MEMORANDUM

________________________________________________________________________________________ DATE: January 13, 2020



SUBJECT: Review of Merit Increases for Eligible Classified County Employees ________________________________________________________________________________________

During the closed session of your meeting, your Commission will review the performance evaluations of classified County employees pursuant to Government Code Section 54957. For those classified County employees determined to be eligible for a merit increase, the following motion is submitted for your consideration:

Motion to approve the classified merit awards set forth in the list dated January 13, 2020, pursuant to Section 3.04.650 of the County Code.

Classified Staff Merit Increases Presented to Civil Service Commission on January 13, 2020

Name Classification Current Salary At Increase % Increase

Di Ianni, Debora Client Services Practitioner II 34.40 36.13 5%Brening, Virginia Accountant II 33.62 35.30 5%Cardenas, Vanessa Eligibility Specialist II 25.09 26.35 5%Bloise, Rachel Administrative Clerk Senior 20.64 21.68 5%Shepard, Megan Accountant Supervising 46.73 49.06 5%Corry, James Deputy Probation Officer II - Field 37.70 39.58 5%Facino, Austen Deputy Probation Officer II - Institution 32.93 34.58 5%Brieno, Daniela Eligibility Specialist II 25.09 26.35 5%Mizell, Dustin Animal Control Officer I 22.76 23.90 5%Angeline, Sherry Library Clerk Entry 17.48 18.35 5%Solomon, Rebeca Civil Engineer - Associate 49.83 52.33 5%Sandher, Karmjit Enterprise Resource Planning Analyst 39.64 41.63 5%Lee, Andrea Administrative Clerk Journey 21.68 22.76 5%Hoskin, Steven Maintenance Worker 23.90 25.09 5%Brown-Farmer, Gabriel Equipment Operator 29.04 30.50 5%Anderson, Adam Community Development Technician Associate 29.04 30.50 5%Tchobanoff, Isaiah Sheriff's Sergeant 46.05 48.32 5%Burubeltz, Bryan Correctional Officer II 30.55 32.07 5%Alire, Joseph Accountant II 37.07 38.92 5%Cleek, James Sheriff's Sergeant 46.05 48.32 5%Schmidt, Connie Sheriff's Lieutenant 55.96 58.78 5%Holt, Amanda Administrative Legal Clerk Journey 23.90 25.09 5%Fallon, Timothy Deputy Probation Officer II - Field 34.19 35.90 5%Manning, Jacqueline Administrative Technician 28.31 29.72 5%Smith, David Sheriff's Sergeant 46.05 48.32 5%Nevins, Donald Sheriff's Sergeant 46.05 48.32 5%McNally, Stacie Eligibility Specialist - Senior 29.04 30.50 5%Hendricks, Sheri Eligibility Specialist II 23.90 25.09 5%Broussard, Michele Administrative Legal Clerk Senior 26.35 27.66 5%Jakobs, Daniel Deputy Sheriff II 38.70 40.66 5%Moore, Kristen Client Services Practitioner II 39.83 41.82 5%Reyes, Sandra Victim/Witness Advocate I 23.90 25.09 5%McKenzie, Justin Information Technology Supervisor 50.83 53.42 5%Solorzano, Juan Correctional Officer II 30.55 32.07 5%Blair, Daniel Sheriff's Lieutenant 55.96 58.78 5%Schell, Glenn Library Clerk Journey 21.68 22.76 5%Cooke, Kenneth Building Inspector II 39.83 41.82 5%Lombardi, Patrick Equipment Operator 26.35 27.66 5%Cekic, Maureen Collection Agent II 25.67 26.96 5%Armstead, Bailey Client Services Practitioner II 39.83 41.82 5%Halleib, Leeann Administrative Secretary 23.29 24.46 5%Smith, Kimberly Client Services Counselor I 26.96 28.31 5%Grellus, Michelle Administrative Clerk Journey 18.73 19.66 5%Collins, Jarod Correctional Officer I 25.13 26.39 5%Giovanetti, Nathaniel Deputy Sheriff II 40.66 42.73 5%Jackson, Katherine Civil Engineer - Associate 53.38 56.05 5%Black, Felicia Librarian II 32.02 33.62 5%Wilson, Bryan Deputy Probation Officer Senior 34.19 35.90 5%Brodnick, Wendy Training/Organization Development Analyst Senior 50.70 53.32 5%Hugi, Lena Human Resources Analyst I 39.97 41.98 5%Souza, Victoria Administrative Legal Clerk Entry 18.73 19.66 5%Shaw, Braden Deputy Sheriff II 38.70 40.66 5%Driscoll, Kelly Account Clerk Journey 22.19 23.29 5%Dunn, Stacie Administrative Clerk Journey 19.66 20.64 5%Rutter, Sarah Eligibility Supervisor 37.07 38.92 5%Gilbert, Tyler Environmental Health Technician I 23.90 25.09 5%Gibson, Alison Public Administrator Assistant 29.04 30.50 5%Haney, Rebecca Eligibility Specialist II 25.09 26.35 5%Robinson, Anthony Child Support Specialist I 23.90 25.09 5%Otero, Raymond Environmental Health Trainee 33.62 35.38 5%Smits, Micah Public Safety Dispatcher I 28.31 29.72 5%Gow, Marline Administrative Legal Clerk Entry 19.66 20.64 5%Gundolff, Angela Client Services Practitioner II 36.13 37.93 5%Schroeder, Steve Accountant Senior 40.86 42.91 5%

Classified Staff Merit Increases Presented to Civil Service Commission on January 13, 2020

Name Classification Current Salary At Increase % Increase

Nelson, Sarah Public Health Nurse I 37.07 38.92 5%Peccianti, Zachary Business Process Analyst 48.31 50.70 5%Dashiell, Andrea Administrative Secretary 25.67 26.96 5%Bartlett, Candace Engineer Assistant 39.83 41.82 5%Bow, Leslie Client Services Counselor I 25.67 26.96 5%Little, Diane Administrative Clerk Journey 20.64 21.68 5%Middleton, Christie Accountant I 27.66 29.04 5%Miller, James Parks & Grounds Worker Supervising 30.50 32.02 5%Siefert, Suzanne Library Specialist 28.31 29.72 5%Jensen, Garret Bus Driver II 20.64 21.68 5%Steer, Christopher Bus Driver II 20.64 21.68 5%Ensminger, John Bus Driver II 22.76 23.90 5%Beaumont, Jody Bus Driver II 20.64 21.68 5%Staniforth, Edward Civil Engineer Senior 61.79 64.88 5%Hoffman, Orrin Community Development Technician Associate 33.62 35.30 5%Bird, Katina Civil Legal Secretary Senior 32.77 34.40 5%Wines, Shannon Client Services Program Supervisor 46.11 48.42 5%Correa, Tammie Child Support Specialist II 27.66 29.04 5%Burns, Patrick Correctional Officer II 30.55 32.07 5%Miller, Tara Client Services Counselor I 25.67 26.96 5%Cervantes, Tiffany Administrative Technician 25.67 26.96 5%Gropp, Kyle Transportation System Supervisor Senior 45.05 47.31 5%Smith, Nicole Administrative Legal Clerk Journey 20.64 21.68 5%Cahill, Andrew Evidence Technician II 32.02 33.62 5%Vartanian, Anthony Correctional Officer II 29.09 30.55 5%Howard, Tyler Equipment Operator 27.66 29.04 5%Burns, Megan Correctional Officer II 30.55 32.07 5%Barker, Mary Eligibility Supervisor 37.07 38.92 5%Spurlock, Andrew Client Services Counselor I 25.67 26.96 5%Hughes, Kimberly Staff Services Manager 47.83 50.21 5%Bertilson, Lance Custodan Senior 23.90 25.09 5%Colbert, Susan Board Commission Clerk Senior 28.31 29.76 5%Perbetsky, Todd Client Services Counselor II 29.04 30.50 5%Miele, Cameron Deputy Sheriff II 40.66 42.73 5%Powell, Jeremy Deputy Sheriff II 38.70 40.66 5%Persinger, Jon Deputy Sheriff II 40.66 42.73 5%Mercado, Melissa Accounting Technician 29.04 30.50 5%Ragan, Janna Correctional Officer II 32.07 33.68 5%Cortez, Lilia Public Health Nurse II 45.05 47.31 5%Suarez, Amber Administrative Clerk Journey 20.64 21.68 5%Rasch, Alison Administrative Clerk Journey 18.73 19.66 5%Kuzmenko, Georgette Child Support Specialist I 22.76 23.90 5%Farrell, Colleen Administrative Legal Clerk Senior 25.09 26.35 5%Croucher, Jaime Eligiblity Specialist II 26.35 27.66 5%Logan, Laura Client Services Counselor II 29.04 30.50 5%Vargas, Genevieve Architect Senior 57.50 60.37 5%

Date post:	15-Oct-2021
Category:	Documents
Upload:	others
View:	3 times
Download:	0 times

CIVIL SERVICE COMMISSION COMMISSIONERS REGULAR Andrae ...

Documents