CITY OF DES MOINES ENGINEERING DEPARTMENT Page 1 of 2 CLARIFICATIONS & CHANGES TO THE REQUEST FOR PROPOSALS PROFESSIONAL SERVICES FOR MUNICIPAL SERVICES CENTER - PHASE 1 Activity ID 01-2012-010 February 7, 2012 1. Telecom Services Description a. The City will provide equipment product data sheets for all voice/data equipment to assist the consultant in writing basis-of-design specifications i. Core switch ii. Patch panels iii. Racks iv. Cable type v. Cable tray vi. Voice/data devices b. Phone service will be VOIP c. Century Link is needed for fire and security alarms and fax lines d. Bid documents shall include i. Two routes to bring fiber to the property 1. From the intersection at Maury and SE 14 th 2. From the intersection of the Southeast Connector and SE 15 th ii. Hand hole at the NW corner of the site and a hand hole at the SW corner of the site; one of the hand holes shall also be the connection point for Mediacom cable and Century Link cable and have three conduits to the building. iii. A 9’x12’ room or clear space for data equipment and fiber entrances on separate HVAC system with dehumidification iv. Conduit(s) for future extension of data lines to Phase 2 v. UPS to serve the data equipment 2. The City has installed a new building automation system recently. The system is from Baker Group. The Security software will also be purchased soon. The MSC will include this system and all controlled systems will need to interface with the Baker system. 3. Flood Hardening – in the unlikely event of flooding, the building needs to be designed to allow for quick recovery from flood damage. 4. Functional Replacement Documentation – $5 million of Federal Surface Transportation Program funding has been allocated to replace the facilities being displaced by the Southeast Connector project. The funding is administered through the Iowa Department of Transportation. Documentation (plans, specifications, cost estimate and functional replacement analysis) will need to be submitted by City to Iowa DOT at the end of Design Development and at 90% Construction Documents. 5. Zoning - Planned Unit Development (PUD) requirements are being prepared and will be submitted to the Plan and Zoning Commission in April. 6. Questions regarding City of Des Moines Insurance and Indemnification Requirements. The City’s current requirements were included as Attachment 1 to the RFP.
Transcript
CITY OF DES MOINES
ENGINEERING DEPARTMENT
Page 1 of 2
CLARIFICATIONS & CHANGES TO THE REQUEST FOR PROPOSALS
PROFESSIONAL SERVICES FOR
MUNICIPAL SERVICES CENTER - PHASE 1
Activity ID 01-2012-010
February 7, 2012
1. Telecom Services Description
a. The City will provide equipment product data sheets for all voice/data equipment to assist the
consultant in writing basis-of-design specifications
i. Core switch
ii. Patch panels
iii. Racks
iv. Cable type
v. Cable tray
vi. Voice/data devices
b. Phone service will be VOIP
c. Century Link is needed for fire and security alarms and fax lines
d. Bid documents shall include
i. Two routes to bring fiber to the property
1. From the intersection at Maury and SE 14th
2. From the intersection of the Southeast Connector and SE 15th
ii. Hand hole at the NW corner of the site and a hand hole at the SW corner of the site;
one of the hand holes shall also be the connection point for Mediacom cable and
Century Link cable and have three conduits to the building.
iii. A 9’x12’ room or clear space for data equipment and fiber entrances on separate
HVAC system with dehumidification
iv. Conduit(s) for future extension of data lines to Phase 2
v. UPS to serve the data equipment
2. The City has installed a new building automation system recently. The system is from Baker Group.
The Security software will also be purchased soon. The MSC will include this system and all
controlled systems will need to interface with the Baker system.
3. Flood Hardening – in the unlikely event of flooding, the building needs to be designed to allow for
quick recovery from flood damage.
4. Functional Replacement Documentation – $5 million of Federal Surface Transportation Program
funding has been allocated to replace the facilities being displaced by the Southeast Connector
project. The funding is administered through the Iowa Department of Transportation.
Documentation (plans, specifications, cost estimate and functional replacement analysis) will need to
be submitted by City to Iowa DOT at the end of Design Development and at 90% Construction
Documents.
5. Zoning - Planned Unit Development (PUD) requirements are being prepared and will be submitted to
the Plan and Zoning Commission in April.
6. Questions regarding City of Des Moines Insurance and Indemnification Requirements. The City’s
current requirements were included as Attachment 1 to the RFP.
CITY OF DES MOINES
ENGINEERING DEPARTMENT
Page 2 of 2
a. QUESTION: Attachment 1. Section 3. Indemnification Requirements – last indented
paragraph for professional service agreements in excess of $500,000. Our insurance
provider is indicating to us that this automatic tender of defense language is not insurable.
Please clarify the language and intentions of this paragraph.
b. RESPONSE: Due to the potential cost to the City and the type of primarily large and complex
projects that would have agreements of this magnitude, the City feels it is appropriate to
require that Consultants defend the City. For this level of cost and risk, it is important that
the consultant be invested with the city in obtaining an acceptable end product. The City has
previously been advised that insurance coverage is not offered to consultants to defend the
city.
c. QUESTION: Additional Insured Endorsement - This paragraph notes the City is to be an
additional insured on the professional liability insurance policy. The insurance carrier is
noting this cannot be accommodated and creates several insurability issues.
d. RESPONSE: As provided in Section 2, G. ADDITIONAL INSURED & GOVERNMENTAL
IMMUNITY, Workers compensation and Professional Liability are excepted from that
requirement.
G. ADDITIONAL INSURED & GOVERNMENTAL IMMUNITY: Except
for Workers compensation and Professional Liability, the policies providing
the coverage's specified in paragraphs B, C, and D above shall include the
CITY Additional Insured and Governmental Immunities Endorsements.
Copies of those endorsements are attached.
7. Construction Photo Documentation Services - In regard to photographic services, there is
only one service to the City’s knowledge that provides the interactive capabilities of
software as requested in the RFP. However, Proposers are not limited to hiring specific
subconsultants.
ATTACHMENTS
Master Plan, Building Program Summary, pp. 89 & 93 2 pages
Parks and Recreation Housing - N/A o 0, o 0 0 0 0 0 0 0 0 0
Phase One - Parks and Recreation 21,863 19,700 41,563
Phase One - Engineering 23,275 1,600 24,875
Phase One - Core Functions and Mezzanine 6,120 11,500 17,620
Phase One Total 84,058
Phase Two Total 113,535 160,000 273,535
Phase Future Total 33,666 7,040 40,706
3
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*To facilitate the broad departmental consolidation and collaboration recommended by this plan, City standards and/or policy to coordinate office size and
program consistency among similar level positions across departments should be developed. At the time of this study, no such standards/policy existed for the City;
3 the reco -ten -d program for office space is commensurate with the consultants' experiences with other municipalities.
PSI
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DES MOINES MUNICIPAL SERVICES CENTER MASTER PLAN
PROGRAM SUMMARY BUILDING PROGRAM 89
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Phase One Program
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89-118 4'
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Administration Capital Center 11 2,800 5,762 Completetng. Admin.
Sign /Parking Meter Shop 216 SE 5th St. 10 2,300 3,500 1 1,00 on Mezzanine
Storage 216 SE 5th St. 1,200 1,060 89 Part of Admin.
T & T Signal Shop 2000 Scott St. 6 5,000 4,850 115
T & T Signal Mezzanine 4,850 115
Dept. Yard Storage 2000 Scott St. 6,000 8,000 149 4,000 sq/ft in Cold Storage - Phase Two
Vehicle Equipment Storage 1,600 89
Street Marking Shop 2000 Scott St. 2 1,480 2,000 115
Street Marking Mezzanine 2,000 115
Survey / Shop 216 SE 5th St. 16 1,600 1,950 115 6 Seasonal
Test Lab 216 SE 5th St. 2 1,400 1,400 115
Parks and Recreation - Phase One 80 44 10 11 89-118
Administration Capital Center 2,800 10,863 89
Union Park Maint. Shop 1810 Pennsylvania 1,000 2,950 89/116 Part of Administration
Grandview Park Maint. Shop E 32nd & Easton 700 4,320 89/116 Part of Administration
Pioneer Park Maint. Shop 1602 Pioneer Rd. 370 3,945 89/116 Part of Administration
Ewing Park Maint. Shop 5959 Indiana Rd. 1,890 4,879 89/116 Part of Administration
Building Maintenance Shop 1,300 116
Service Center Offices 405 SE 20th St. 5,520 89 Part of Administration
Carpentry Shop 405 SE 20th St. 5,080 5,275 118 With Mezzanine
Mechanic Shop 405 SE 20th St. 5,260 3,000 128 Part of Fleet Shop in Phase Two
Vehicle Equipment Storage 405 SE 20th St. 8,850 19,700 149 4,100 sq/ft in Cold Storage - Phase Two
Paint Shop 110 SE 6th St. 4,675 118 Booth Within Carpentry Shop
Storage Yard 405 SE 20th St. 60,000 12,000 120
Public Works - Phase One Salt Storage 2100 Scott St. 6,000 Tons 151 6,000 New Phase One - DPW Yard
t DES MOINES PHASE ONE BUILDING PROGRAM 93 MUNICIPAL SERVICES CENTER MASTER PLAN
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