#eMSF2016@eMobilityForum
4th E-MOBILITY STAKEHOLDER FORUM
Clean Vehicles & Services
Procurement in Practice
Public tender structure – selectedcriteria and conditions
Brussels, 25th & 26th May 2016
Janusz Bosakirski MZA Warsaw
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May 25 – 26, 2016
o Tender structure - content
o Tender evaluation criteria
o Quality requirements
o Service requirements
o Performance requirements
o Road test procedure for BEB
o Brainstorming objectives
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May 25 – 26, 2016
Agenda
4
Based on his own experience, taking into account the
recommendations of UITP, MZA Ltd has prepared
specifications for an open public tender for:
Delivery of 10 pcs, brand new, electric city buses
Tender n#: 2/NT/WM/14
CPV code: 34121100-2;
34121400-5
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May 25 – 26, 2016
5
UITP Tender Structure -
content
The tender document should
contain the following distinct
structure, in detail accepted by
the operator and the vehicle
manufacturer
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May 25 – 26, 2016
6
UITP Tender Structure -
criteria
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May 25 – 26, 2016
7
„The second edition of the UITP
recommendations, given in this document, is the
outcome of a joint analysis between operators,
manufacturers and organising authorities,
carried out under the supervision of UITP.”
„Nothing in these recommendations can
supersede EU directives, local laws, local
agreements or protocols (see also Annex III for
references to the most important European laws).
Both suppliers and purchasers retain full freedom
whether to follow the recommendations or not.”
UITP Tender Structure -
foreword
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May 25 – 26, 2016
The criteria and weights:
Total offer price (*) - 90,0 %
Technical parameters - 08,0 % 0
Ecology - 02,0 %
(*) this value is typically 70 – 80%
MZA OPEN TENDER – evaluation criteria
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May 25 – 26, 2016
MZA OPEN TENDER – evaluation criteria
The criteria and weights:
Technical parameters - 8%
- a driver closed-cab 1%
- the windscreen divided into 3 parts 1%
- sheating of the side walls vertically split along
the entire length of the strip of windows 1%
- made a complete corrosion protection 1%
- homologation of non-flammability of materials
used for bus interior 1%
- energy of batteries 250 kWh 2% (200kWh = 0%)
- AC for CO2,with heat pump function 1%
Ecology – consumption of electric energy(*) - 02% 02%(*) at that time there were no procedures for measuring consumption of electricity
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May 25 – 26, 2016
MZA OPEN TENDER – warranty conditions
WARRANTIES of QUALITY:
- „Bumper to bumper” 300.000 km / 3 years, whichever occurs first,
- Main structure and chassis (defects / corrosion) - 10 years
- On lacquer - 5 years
- For corrosion protection of chassis - 5 years
- Perforation elements of outer sheats - 7 years,
- All internal electronics (computers. LCD, CCTV etc.) - 5 years
- For traction batteries - energy capacity at least 80% - 10 years
- On battery chargers - 3 years.
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May 25 – 26, 2016
MZA OPEN TENDER – warranty conditions
WARRANTIES of DELIVERY - PENALTIES:
for withdrawal from the Contract by the Contractor
…..- 10% of the total gross value of the Contract;
for the delay in delivery of buses, in the amount of:
- 1’000 PLN for each of the first 14 days of delay
- 2’000 PLN for each of the 15 to 30 day delay
- 5’000 PLN for 31 day and each subsequent day of delay,
for delay in delivery of electronic devices or bus for test purpose in
the amount of 1’000 PLN for each day of delay,
for the delay in the delivery of documentation in the amount of
50’000 PLN
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May 25 – 26, 2016
MZA OPEN TENDER – warranty conditions
EXPLOITATION GUARANTEES & PENALTIES:
for rate of technical availability less than 80% - penalty is
…..3’329.13 PLN per day and the bus out of order;
for not delivered substitute bus (in case of mass defects at
…..least 10% of fleet) penalty is 3’329.13 PLN per day and the
…..bus.
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May 25 – 26, 2016
MZA OPEN TENDER – warranty conditions
SERVICE GUARANTEES - Warranty:
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May 25 – 26, 2016
guarantee the delivery of spare parts and materials not later
…than within 2 working days,
guarantee organise a deposit
….warehouse of spare parts and
….materials active in continuous
operation (7/24),
guarantee of repair within 5 working days from the date of
…notification (10 days only for requiring repair of assy / unit).
MZA OPEN TENDER – warranty conditions
SERVICE GUARANTEES - PENALTIES:
in the case of exceeding the agreed deadline of delivery of requested
spare part - penalty is 3’329.13 PLN per part and day(s) of delay
in the case of exceeding the agreed deadline
of repair, maintenance or service - penalty is
3’329.13 PLN per day and the bus out of order;
in the case of unsuccessful warranty
repair - penalty is 5’548.56 PLN per day
and the bus out of order
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May 25 – 26, 2016
MZA OPEN TENDER – offer
OFFER - the subject and prices:
„We offer the contract execution, in whole accepting the terms and conditions
specified / defined in the Terms of Tender, for a total gross price: ...... .........
PLN (in words ..................... .... PLN);
Description UnitsNet price
[PLN]
VAT
[PLN]
Gross price
[PLN]
the unit price of the bus 10
unit price of basic charger
unit price of quick charger
unit price of dual function charger
the total value of the contract,
i.e. buses and chargers togethertotal
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May 25 – 26, 2016
MZA OPEN TENDER - results
The firts electric buses in Warsaw
We received two valid offer from the companies:
BYD Europe and Solaris Bus & Coach S.A.
As a result of, a rather complicated, procedure (appeal, cancellation,
appeal and court) was selected the offer of Solaris.
In 2015, MZA Ltd. signed the Contract for the delivery of 10 electric
buses made by SOLARIS
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May, 25 – 26, 2016
MZA ROAD TEST procedure
The performed test program of
„Energy consumption of
electrical driven regular buses”,
consisted of a combination of
existng UITP SORT guidelines
and developed for this test own
procedures.
as a way to verify the declared of energy consumption
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May, 25 – 26, 2016
UITP SORT 2 CYCLES - details
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May, 25 – 26, 2016
Energy measurment in
Solaris Urbino E12
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May, 25 – 26, 2016
Ec – the total electrical energy consumed by the bus is the sum of
the power collect from the battery Ez and the energy Eo a
regenerating during the recuperation process was calculated
according to the formula:
Ec = Ez + η * Eo
where:
Ez - electric energy collect from the battery [VAs];
Eo - regenerative electric energy fed back into the battery [VAs];
η - energy efficiency of battery charging, the value specified by
the manufacturer of the battery, if data is missing, the value of
80% is taking into account, and this information is giving in the
test report.
Measurement of electric energy
- approved calculating formulas
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May, 25 – 26, 2016
Test results
The electricity consumption at the distance of 100 km
Base cycle – SORT 2 Eb = 86,3 [kWh/100km]
Declared value 84,0 [kWh/100km]
Calculated parameters of base cycles
Base cycleAverage
distance [m]Average time [s]
Average
speed [km/h]
SORT 2 919,57 178,56 18,58
MZA ROAD TEST procedure
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May, 25 – 26, 2016
how buyer has to enforce its
…..requirements from the seller
- functionality
- quality
- good price
how buyer has to protect its
…..interest in the concluded contract
- penalties
Brainstorming objectives
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May 25 – 26, 2016
whether it is the balance of
….„power” between the buyer and the
….seller
if the buyer has sufficient
….professional support from.„outside” -
….who should support him:
- EU organisations
- UITP
- manufacturers
- …
Brainstorming objectives
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May 25 – 26, 2016
Do we know what is the
key to success?
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May 25 – 26, 2016
Brainstorming objectives
… info, info, and yet more info …
For the preparation of the presentation, been used
MZA own materials, as well as those presented by
manufacturers or project authors at conferences and
official meetings as well as on websites.
I do hope not missed any entity.
All the authors thank you for the opportunity to use
these materials.
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May 25 – 26, 2016
#eMSF2016@eMobilityForum
Thank you
+ 48 22 568 79 36
+ 48 660 668 569
http://www.mza.waw.pl/
4th E-MOBILITY STAKEHOLDER FORUM - Brussels, May 25 – 26, 2016
Janusz BosakirskiWarsaw Municipal Bus Co. Ltd.
Member of the UITP Bus Committee
#eMSF2016@eMobilityForum
4th E-MOBILITY STAKEHOLDER FORUM
cleaner air:3 ways to purchase or procure it
Jos Streng, City of Rotterdam
Look at trips made and corresponding emissions caused by:
1. The fleet of duty vehicles you buy2. The transport services you buy3. Delivery of goods and services you buy
and realize that, as a buyer, you can influence all of these.
3 ways to clear the air
The fleet of duty vehicles you buy(and operate!)
o Number of vehicles, locations and categorieso Mileage and fuel consumptiono Best Driver Game (energy & emission awareness)o Fleet Management Systemo Electrificationo Towards TaaS
Examples
o Rotterdam Tests Electric Drivingo Personal Protection Itemso Case study postal services
Daily distance histograms 2010-2011Light duty vans – 60% can be electrified
Kilometers per average weekday
Rotterdam Region
Passenger cars 13,0 million 21,0 miljoen
Vans/trucks 1,5 million 2,5 miljoen
kilometers per year
Passenger cars 4.400 millon 6.900 miljoen
Vans-trucks 500 million 800 miljoen
Road length (excluding residential)
Rotterdam Region
1200 km 2600 km
The transport services you buy
o Social Transport
o Taxi Services
o Moving
Examples
o Amsterdam Taxi Covenant
o Rotterdam Social TransportCompetitive dialogue: suppliers surpass expectationson percentage of emission free trips
o Amsterdam moving services contract
Delivery of goods&services you buy
o Transport and delivery intensive goodso Frequent delivererso 7SqE (and other inner city areas)o Procurement policyo Promoting Low Footprint Purchasing and Procurement
Examples
o Rotterdam Flowers and Gifts Contracto Quantifying delivery related emission in
Sustainability Certificates - Ecostarso 7 Square Endeavour spatial clustering
A Joint Forum for buses, trucks, vans and cars only makessense if we discuss what unites us (and what divides us)
o If we compete for the same financial resources…….…..let’s coordinate our appeals
o If we are trying to speed up development (and pull downprices) of the same technology (or components)……………..let’s coordinate our efforts
One more thing on energy efficiency
4th European Electromobility
Stakeholder Forum
Brussels 2016
Clean Vehicles &
Services
Procurement in
Practice
Tim Anderson
Energy Saving Trust
I-CVUE
I-C…who?
A broad consortium of organisations:
1. Project coordination
2. Fleet mentoring
3. Analysis of European boundary
conditions
4. Online tool for fleets and policy
makers
5. Evaluation and monitoring
6. Communications
6 Work packages, 1 goal
Inform
Mentor
Communicate
Advise
1000 more EVs
Fleet Mentoring
The journey:
2
1
3
4
1 2
34
Fleet Mentoring
Mentoring Model
Bridging the chasm
Fleet Mentoring
Building the case for procurement
0203
01
• Vehicle profiles / duty cycles that appear to work
• Vehicles where there is an appropriate alternative
Identify the vehicle opportunity
• Carry out whole life cost analysis vs ICE
• Factor in grants and tax benefits
Understand the costs & benefits • Ensure drivers are
educated, informed and enthusiastic!
• Consider specific efficient driver training to improve range
Driver acceptance
• How and where to re-charge
• Duty cycle and route optimisation
Operational considerations
04
1. Analyse vehicle duty cycles –
mileage, utilisation, storage, rest
periods
2. Match vehicles to meet business
requirements
3. Consider organisation culture and
policies
4. Anticipate the pitfalls – right vehicle
for the job
Fleet Mentoring
01 Identify the vehicle opportunity
Fleet mentoring
02 Understand the costs
Source: Go Ultra Low Fleet Guide 2016
Fleet mentoring
Understand the benefits02
Source: Go Ultra Low Fleet Guide 2016
Fleet mentoring
Operational considerations03
1. How and where will vehicles be
recharged? (depot, home, public)
2. Determine charging requirements: rapid,
fast, slow
3. Examine route optimisation
4. Use of telematics to optimise duty cycles
and efficiency
5. Financing vehicles – outright purchase
or lease?
Fleet mentoring
Driver acceptance04
1. Consider incentives beyond tax
2. Ensure a positive driver experience
3. Provide EV driver training to
minimise range anxiety
4. Obtain regular feedback from
drivers
5. Ensure expectations are managed
e.g. PHEVs for high mileage driving
#eMSF2016@eMobilityForum
4th E-MOBILITY STAKEHOLDER FORUM
Electrification of public transport
Ulf Gustafsson
With the help of electric
propulsion we can..
reduce CO2 emissions and at the same time improve
energy efficiency
improve the air quality
reduce disturbing noise from traffic.
attract new passengers for public transport.
build affordable public transport
be an important tool when cities want to increasedensity
Market uptake. Example Sweden
87 % of the public procured buses In Sweden are using renewable fuelsSource: Sveriges bussföretag
Facilitators in Sweden.
This has been made possible of two reasons PTA´s in Sweden has a strong commitment to use fossil free fuels
Fossil free fuels has significant tax reductions.
0
2.000
4.000
6.000
8.000
10.000
12.000
14.000
16.000
18.000
20.000
Diesel Biogas HVO Hybrid ,HVO
Plug-in,HVO
Full Electric
Ta
x r
eli
ef €
/bu
s/y
ea
r
Energy tax Carbondioxide tax
Based on
Energy consumption 46 kWh/10 Km
Driving distance 60 000 Km/yearTo promote the market for
electric buses, the Swedish
government has decided to
introduce a grant for
electric buses.
Details not decided
EU Directive
EU Directive 2009/33/EC, (option3) is representing an excellent tool for “the promotion of clean and energy-efficient road transport vehicles”
The costs for noise is not included in the directive.
Volvo
Hybrid
Volvo
Biogas
Volvo
Diesel
k€ 225
Electric
Particulates
Nox
CO2
Energy
-147 k€
+39 k€
-160 k€
Plug-inHybrid
-95 k€
BiogasDiesel
Sort for hybrids
and electric buses
to be resolved
City initiatives
LEZ was first introduced in Sweden 1993.
Planed new initiatives will influence the
pace of market entrance.
London, Ultra Low Emission Zone
Paris, Region Urban Travel Plan
(RATP aims for 80% electric in Paris
by 2025)
Amsterdam, City authorities plan
to have 100% battery electric buses
by 2025
Hamburg. only zero emission buses
from 2020,
Charging
The bus can be charged I a number of different ways and there are pro and cons
with all of them.
Compromises that has to be conceded:
Passenger capacity Vs. Battery weight
Driver/bus utilization Vs. Charging time
Cost for fast charging stations Vs. Battery cost
To ensure interoperability between
vehicle and chargers a number
OEM´s have agreed
an open common interface.
The agreement includes an
Automatic Conductive Charging Interface
Bus stop
It is not only about
the bus.
There is a huge
potential to
make the bus ride
more popular!
Challenge
We believe that future city buses will have electrical propulsion.
The only question is
at what pace this will
happened.
The challenge is how
the city can utilize
the advantages with
low noise and no
local exhaust
emissions?
ZeEUSHybrid buses in live traffic on line 73 i Stockholm.
Images from the royal wedding I Stockholm this summer, in witch the electric hybrid buses
was used for to transport guests.
ZeEUS. EU funded project, Coordinator UITP
Demonstrations in 10 cities
40+ companies participating
10
#eMSF2016@eMobilityForum
Thank you