C.L.MEENA

“Apno Taluko

Vibrant

Taluko”

• To empower Taluka Leadership

– create a Taluka team at par with district team

– Risk taking capacity.Development catalyst

– To institutionalize the taluka campaigns for

better future governance.

• To provide “ maximum governance minimum

government”

• Based upon the geographical and other

features Taluka Theme may be developed as

planning model for each taluka

ATVT – An Approach

• Use of information technology(ICT) and geographical

information system (GIS) for planning and selection

of works.

• Creation of GIS based unified taluka portal for

effective planning.

• Single asset directory linked with GIS .

• Creation of uniform MIS system for all schemes .

• Single window System at Taluka.• Citizen centric Services of all department are

available at Taluka Jan Seva center( JSK )

ATVT – An Approach (Conti.)

• Committees entrusted with different

works consumes a lot of time and

duplication of work for important

functionaries such as TDO and

Mamlatdar.

• There fore other than statutory

committees all other committees are

clubbed together in to 3 committees.

ATVT – An Approach (Conti.)

• Citizen centric Services of all department

are available at JSK .

• Where JSK are not created in the taluka

New JSK are should be created

• Where JSK are created under citizen centric

yojana , they should be upgraded.

Taluka Jan seva Kendra

6

• Sign boards showing services and Time limits there of

should be displayed at JSK

• Sign boards showing services covered under One day

Governance should be displayed

• Sitting and other arrangement should be made according

to stipulated design

• Arrangements like sitting, writing, drinking water,

acceptance of applications and guidance to applicants

should be made at JSK and signboard regarding these

services should be displayed at appropriate place.

• Special Counter and ramp for Physically Disabled Citizen

and Senior citizens should be arranged at JSK.

Arrangements at JSK

7

1. Chairman - District Collector.

2. Members - District Development Officer.

- District Treasury Officer.

- District Planning Officer.

- Executive Engineer (R & B)

- District Information Officer. (NIC).

- (Other Government Members will be appointed by

Collector).

3. Member Secretary - Resident Additional Collector.

• All Prant officers are special invitees at District E-Seva Society.

• Minimum 10 members .

• Review meeting should be called every month.

• Administrative/Service charge of up to Rs.20/- for each

application/applicant.

• Administrative and other miscellaneous expenses should be occurred from fund

raised from Administrative/Service charges for the smooth functioning of JSK.

District E-Seva Society

8

• Administrative/Service charge obtained at

JSK should be deposited in District E-Seva

Society Fund.

• Administrative expenses like site

development and maintenance, electricity

charges etc. should be occurred from E-

Seva Society Fund.

Procedure of operating Taluka JSK by inhouse

method

9

• Maximum 60% of charges levied as Administrative/Service charges

should be allocated to Out Sourcing Service Provider. Remaining

amount will be deposited in the fund of E-Seva Society.

• In the initial stage, necessary hardware required at JSK should be

provided by Revenue Department. Pre printed/plane stationary should

be provided by concerned Departments. Data Operators should be

provided by service provided as per need.

• Administrative expenses like site development and maintenance,

electricity charges etc. should be occurred from E-Seva Society Fund.

• An agreement in prescribed format should be executed by service

provider for out sourcing services.

• An agreement for the first two years should be executed with

outsourcing agency. If required, Period of Agreement with E-Seva

Society can be renewed for further period after due considerations .

Procedure for functioning of JSK operationalised by Out Sourcing

Method

10

• Service counters enabled with

GSWAN connectivity.

• Allocation of Computers, webcam and

printers at each JSK.

• Monitoring of concerned offices by

respective Departments for the timely

disposal of Application received at JSK.

Infrastructure Facilities at JSK

11

• Constitution of Taluka Co-ordination

and Grievance Redressal Committees for

prompt disposal and discussion at local

level for effective and efficient solution

of local issues .

• Provision for Regular meetings on the

first Saturday of each month.

Taluka Co-ordination and Grievance Redressal Committees

12

Prant Officer as a Chairman Permanent Member

• PO cum TDO / TDO (Panchayat)

• DYSP/ Police Inspector

• Mamlatdar- Member Secretary

• TDO (Rural Development)

• Dy. Executive Engineer (ATVT)/(Irrigation)/ (R& B)• Dy. /Additional Assistant Engineer,(Water Supply)• Dy. Executive Engineer ( Electricity Company)

• Superintendent ,Community Health Center

• Block Health Officer

• Chief Officer, Nagarpalica

• Assistant Agriculture Director

• CDPO

Taluka Co-ordination and Grievance Redressal Committees

• Concerned Veterinary Officer.

• Representative of Project Administrator. (Equivalent to Class-II)

• Representative of District Industries Centre. (Equivalent to Class-

II).

• Representative of District Sports Officer.

• Assistant Conservator of Forest.

• Superintendant of Fisheries (Senior) (At concerned Talukas).

• Taluka Education Inspector.

• Taluka Social Welfare Inspector.

• Chairman can invite in the meeting any other concerned officer if

required for any specific issues.

• In this meeting, concerned officers should remain present in person.

• Prant officer will convene Taluka Co-ordination Meeting. 13

Taluka Co-ordination and Grievance Redressal Committees (Conti.)

14

• Review of Decisions taken in earlier meeting.

• Discussions about important Government Orders related to public.

• Review of disposal of applications received at Taluka JSK.

• Progress of pending Tumars disposal, particularly related to disposal of applications received from public.

• Effective implementation of various departmental schemes.

• Discussions on important issues to make administration effective and people oriented.

• Review of important schemes like MDM, ICDS, Health, Animal Husbandry, Fisheries, education , Rural Development, Social Welfare, Tribal Development , Agriculture, Water Supply, Irrigation and Housing Schemes etc.

• Review of schemes of State Government like Van Bandhu, Sagarkhedu, School Health, School Enrolment, Gunotsav, Krushi Mahotsav etc.

• Important work related to natural calamities.

Agenda for Taluka Coordination Committee Meeting

15

• Invitation to Public Representatives as a

permanent invitee.

• MLA of Taluka Constituency.

• President of Taluka Panchayat.

• Chairman of Taluka Social Justice

Committee.

• President of Nagarpalika of Taluka.

• Three Non Government Members.

Meeting of Grievances Redressal Committee

16

• A meeting of Taluka Grievances Committee should be convened immediately after completion of Taluka Co-ordination Committee meeting.

• All desgnated officers should remain present in person.

• To the extent it is possible, meeting of the Committee should be convene on the first Saturday of each month.

• The prants consisting of two talukas should convene meeting in the morning and afternoon.

• The prants consisting of three talukas should convene meeting on the day which is suitable (except third Saturday).

• Meetings of Committees constituted by statute or any other Departmental permanent committee at Taluka level should be convened on the same day.

An Important Note

• Considering talukas social, geographical,economical situation & from that identify taluka theme, talukas strength weakness, opportunity & threat & create development plan of taluka.

• Village Profile are available by General Administrative Department (Planning) in which 304 type of 34 facility is included.

• Such 34 facility is like these

• Population, Literacy, BPL, Classification of working person, Total no. of houses, Information related land, Education, Drinking water facility, Sanitation, Health etc.

• Using village profile taluka development plan should be prepared.

• Cluster Officer must use these information & make validation & updation of information in village profile in proper time interval .

• They also use geographic information available by BISAG taluka profile.

17

Taluka Development Plan at Taluka level

To combine different Departments Scheme Plannnig to Utilization of Grant and Implementation of work Should be done

• As per Outlay of GAD (Planning)-ATVT Development plan

• Grant allocation to taluka by district planning board

• MLA, MPLAD Grant

• Schedule tribe sub plan area committee grant

• Developing taluka’s grant

• National Independence day celebration grant, Sagarkhedu Sarvangi Vikas package grant

• Vanbandhu Kalyan Yojana-Grant

• Revised Dist. Coll. /DDO Award scheme grant

• 13th Finance commission Grant

• Any grant allocation to taluka which not included in above

Sanction of work & implementation done by respective department. As per state Govt.’s direction planning & implementation will done by department

18

Implementation of Taluka Development Plan

As per GAD Resolution Dated 6-2-12 Structure of ATVT Executive Committee

•Prant Officer Chairman

• All MLAS of Taluka’s Member

•President of Taluka Panchayat Member

•Mamlatdar Member

•Project Officer Member

•Deputy Engineer Roads/Water Resources/Water Supply Member

•Deputy Engineer (Electricity) Member

•Medical Officer (C.H.C./P.H.C.) Member

•Three Members Nominated by Government Members

•Research Officer Member

•Taluka Development Officer Member Secretary.

19

ATVT Scheme Executive Committee

• ATVT Scheme Executive Committee are expected to

formulate the proposals looking to the urgent needs of

villages within the limit of likely allocation and also to

suggest priorities. Taluka Planning Committees are

supposed to monitor the progress of works implemented

in the taluka by calling meeting every month.

• Work selection sectors(minimum need programme)

– Village internal roads

– Sewarage(Gatar)

– Solid waste disposal

– Drinking water 20

Taluka Planning Executive Committee

• Convergence should be first in M.G.Narega/Finance Commission/New Gujarat patterns like scheme.

• Work may be done in centrally sponsored scheme should not be included in these scheme.

• For any work, amount limit is maximum Rs. 5 Lac

• Proposed work should be sent to District Planning Officer.

• DPO must check that the proposed work may as per guidelines of GAD. After that from Dist. Collector sanction of incharge Minister is received.

• As per Grant allocation ¼ Village of the district should be included in first year.

21

Working of ATVT Executive Committee

– Village internal roads

– Sewarage(Gatar)

– Solid waste disposal

– Drinking water

• Disposal of solid waste like work should be done in decentralized district planning programme (minimum need programme)

• Work should not done in any private land / building/ NGO / Private Institute/ Trust.

• Only Public utility work should be done in Govt. / Panchayat / Nagarpalica occupied land 22

Work done in ATVT Scheme

• Prant Officer should sanction vivekadhin work from the allocation of grant of Rs. 25.00 lac to him.

• Priority should be given to work suggested by CM Swagat Programme, gramsabha, Recommendation received during Collector, Minister in charge, Secretary in charge visit.

• Grant must be spend in the related taluka by Prant officer.

• Work not included in the list, for sanction of that work proposal should sent to Govt.

23

Work done in ATVT Scheme (Conti.)

(A) (i) Grant of Rs.1.00 Crore per annum to the taluka having number of villages up to 50.

(ii) Grant of Rs.1.25 Crore per annum to the taluka having 51 to 100

villages

(iii)Grant of Rs.1.50 Crore per annum to the taluka having more than 100 villages

(B) Rs. 25.00 lakh per taluka for the discretionary outlay of the concerned Prant Officer.

(C) Rs. 100.00 lakh per taluka for the 41 developing taluka scheme for the outlay of the concerned In charge Secretary at the recommendation of the Prant Officer.

(D) In this ATVT scheme government has form the ATVT executive committee headed by Prant Prant Officer of the concerned taluka, to work out the feel need works from the guidelines specified for the scheme and Minister in Charge will, approve this works from the above mentioned grant pattern(A). 24

Grant Allocation System

• Grant from GAD to District collector.

• Para-3 A After sanction of In charge minister, collector place the grant as per sanction work to related Prant officer.

• Prant Officer place the grant with administrative approval to implementing officer.

• Under Para 3 B work grant, Prant officer give primary sanction after that he receive the grant from collector proportional to sanctioned work & with administrative approval grant should be kept under implementing officer.

• Grant under para- 3 C should be allocated to the prant officer by collector after preliminary sanction received by in charge secretary & with administrative sanction prant officer allocate these grant to implementing officer.

25

Grant Allocation

• Cluster level monitoring for effective implementation of the government schemes and speedy disposal of works

• For effective monitoring by way of cluster approach.

• To cut down duplication of different functionaries doing similar work on a wider area.

• Save losses of manpower and save duplication.

• By mere administrative restructuring no change in manpower 26

Cluster level monitoring

• Distribution of different services & effective monitoring, inspection work cluster unit is formed.

• Cluster unit is created to considering local & Geographical situation of the village

• Class-1 officer must be appointed as a cluster officer if not possible class-2 officer should be appointed.

• Cluster Officer Should take the help of Co-employee of his office, Revenue Talati & Talati-Cum-Mantri.

27

Taluka Cluster Unit

• For effective monitoring by way of cluster approach.

• To cut down duplication of different functionaries doing similar work on a wider area.

• Save losses of manpower and save duplication.

• By mere administrative restructuring no change in manpower.

28

Cluster Level monitoring

• State’s Social field like health, education, women & child welfare, sanitation etc. for developing human development index, provide basic facility to citizen, upgrade their standard of living & help them.

• Work like improvement in human development index.

• The main function of cluster unit is to improve citizen’s facility.

• Basic field like education, health women & child welfare etc. in which arrangement of service distribution & effective implementation of it. 29

Working of Cluster Unit

• Planning

• For taluka planning gap analysis of cluster & suggestion done.

• Validation & upgradation of village profile in time limit.

• Infrastructure facility & find missing link in human development index & for planning suggestion given by him.

• Local essentialities identified in development work, identify priorities development planning at local level for that suggestion should be givem

• Monitoring

• Monitoring that the different work included in cluster should completed in time limit.

• Different department’s scheme, activities & Services effective implementation & monitoring

30

Working of Cluster Unit

• Implementation

• Quality inspection of different work executed in cluster.

• Give information to people about the work done of different departments & do social audit.

• Implement of state Govt. different plans.

• Try that advantages of different departments schemes should be reach to the last man.

• Other Work

• Work under the control of prant officer

• Remain present in the meeting held by Prant Officer.

31

Performance of cluster unit

• Schemes of social justice & empowerment

• Implementation of 19 schemes of schedudul Tribe (welfare) in Nagarpalika area.

• Implementation of 22 schemes of developing tribe (welfare) in Nagarpalika area sanction, Implementating & recommending authority in Gujarat Matikam kala Karigari & Rural technology Institute.

• Member secretary in taluka Integration & Grievances Committee.

• To strengthen decentralized district planning programme, as per GAD’s 6-2-2013 resolution member in ATVT executive committee

• Member in Taluka Planning Committee

• Member in Forest & Environment Committee

• Work given by prant officer

32

Work & Duties of Mamalatdar in ATVT

• A.T.V.T program is basically a development program at taluka level, though Prant officer is a leading officer, the role of a collector is very important here. Collector is a bridge between state and sub district level, with his regular duties he has to perform the duty of a strong coordinator here.

AS A COORDINATOR.

• Collector has to coordinate between different officials of different departments. With having good control over Prant officer, Collector has to ensure that implementation of A.T.V.T is on right path, keeping co-ordination between various department at state level so that collector can solve the problems of implementation of delegated powers on taluka level, In district co-ordination committee meetings, collector has to review the A.T.V.T progress.

33

ROLE OF DISTRICT COLLECTOR IN A.T.V.T.

• IN THE FIELD OF PLANNING.

• Taluka development plan and Taluka gap analysis monitoring is duty of the collector under A.T.V.T. Collector has to ensure that Taluka Planning Committee meets regularly and works well and the work suggested by Taluka Planning Committee are taken up for consideration by District Planning Committee

34

ROLE OF DISTRICT COLLECTOR IN A.T.V.T.

• Scheme of social justice & empowerment

• Implementation of 19 scheme in rural area of schedule tribe.(welfare)

• Implementation of 22 schemes in rural area of developing tribe(welfare)

• Sanction,recommendation,Implementation of 11 scheme of Gujarat Matikam kalakarigari& Rural Technology in Rural area.

• Accept application & recommendation of 51 training scheme of Gujarat State Hathshal & Hastakala Development Board

• Member in Taluka Co-Ordination & Grivenance Committee

• As per GAD Resolution dated 6-2-12 Member secretary in ATVT Executive Committee.

• Work given by prant officer35

Role of TDO in ATVT

36

Planning

Co-ordination, Monitoring and Service Distribution• For the Redressal of Taluka Level Grievances

and coordination, Link between Panchayati Raj Institutions, Agencies under D.D.O. and various departments at State Level.

• Supervisions for the effective implementation of concept of Clusters.

• Monitoring for timely upload of information for M.I.S at Taluka level. Once M.I.S. Is implemented, vigilance for use of M.I.S. and to ensure that no information is sought separately.

Role of District Development Officer

37

• Co-ordination with various Departments for resolution

of issues in effective implementation of powers

delegated to Panchayati Raj Institutions at Taluka

Level with regard to subjects entrusted to PRIs.

• Co-ordination of various Branch Officers of District at

District Level and co-ordination of various Agencies

under DDO. • To resolve issues regarding plan, services and

activities, implemented by Prant officers and Taluka

level officers in coordination with District Panchayat

and at State Level.

Role of District Development Officer(Conti.)

38

Jan Seva Kendra • Monitoring of Jan Seva Kendra, Periodical visits of Jan Seva

Kendras, working as member of District E-Seva Society.

• Ensure availability of services delegated to Panchayats at Jan

Seva Kendras and periodical review of timely disposal of

application for various services. To decide time limit for disposal

of applications for various services.

• To direct offices to dispose applications pending above time limit.

• To look after activities of Jan Seva Kendras as per GAD

Resolution dtd. 13/04/2011. To take necessary action to

functionalize Jan Seva Kendra.

Role of District Development Officer(Conti.)

39

Co-ordination of various schemes:-

Co-ordination with various agencies to workout system for

inclusion of various schemes implemented at Taluka Level.

Grievance Redressal:-

• Monitoring for timely redressal of grievances raised at

Taluka Co-ordination and grievance committee.

• Monitoring for redressal of grievances of applicants at

Taluka and Gram “SWAGAT”.

Review:-

Review of working of “ATVT” at District Level Meeting.

Role of District Development Officer(Conti.)

40

Collector is link between Talukas and State

• Resolves issues hindering effective implementation of

powers delegated at Taluka level in co-ordination with

various departments of state level.

• Co-ordination of various offices at District level.

• Total Control over Prant Officers for effective

implementation of all matters related to ATVT.

• To resolve issues regarding plan, services and activities,

implemented by Prant officers and Taluka level officers in

coordination with District offices and at State Level. • Review of ATVT activities in Revenue officer’s Meeting and

District Co-ordination Meeting.

Role of District Collectors

41

Planning• Supervision for timely meeting and smooth working of Taluka

Planning Committee and giving sanction to recommended work by Taluka Planning Committee at District Planning Commission and if needed co-ordination with concerned Department for sanction to recommended work.

• Supervision for GAP Analysis of Talukas, timely preparation and execution of Taluka Development Plan.

Co-ordination, Monitoring and Distribution of Services:-

• Supervision for timely and smooth functioning of Taluka Co-ordination and Grievances Redressal Committee.

• Facilitation for the issues of Taluka Level pending at District Level or State Level..

• Supervision for effective implementation of Cluster Concept.

• Monitoring for timely upload of information for M.I.S at Taluka level. Once M.I.S. Is implemented, vigilance for use of M.I.S. and to ensure that no information is sought separately.

Role of District Collectors

At Jan Seva Kendras

• Periodical visits and supervision.

• Chairman of District E-Seva Society.

• To ensure availability of services of all departments at JSK.

Periodical co-ordination of concerned officers of all

departments and direct them to dispose applications within

time limit at JSK.

• To ensure procurement of Hardware/Software at JSK.

• Control over Technical Unit.

• ATVT Development Plan.

• To work according to provision of GAD(Planning)

Resolution dtd 06/02/2012.42

Role of District Collectors

43

• Power of HOD’s have been delegated to concerned District and Taluka level

offices and officers. Guidance and clarification with regard to it if needed.

• Supervision regarding effective implementation of delegated schemes,

services and activities at Taluka level.

• Supervision of subordinate offices/officers of HODs working under

Guidance/Control of Prant Officers at taluka level.

• Consideration of Suggestions made by Collectors or Prant Officers.

• Supervision for timely completion and target oriented activities for the

delegated powers from concerned department.

• To inform Prant officers regarding latest revisions/changes in plan activities.

• HOD’s are required to provide latest training module for Training

Programmes to be held periodically to educate officers/employees of

concerned department.

• HOD’s will use MIS and will not ask for separate statements.

Role of Head of the Departments

44

Functions as In charge ATVT Officer:- Taluka Planning• Assessment of resources of Taluka and preparation of Asset

Directory.

• Review of needs of Talukas.

• Development oriented planning of Taluka.

• Calculation for funds needed and procurement thereof. • Annual Development Plan.

• Monitoring of execution and review of achievement.

Citizen Centric Administration• Review of applications received at JSK and disposal thereof.

• Visits of JSK and arrangement for their effective working.

• Review of Gram and Taluka “SWAGAT” programmes for effective implementation.

Functions and Duties of Prant Officers

45

Delegation of activities/powers to Prant Officer by various

Departments.

• To perform in accordance with various Resolution/Circulars of

Government.

• Formulation of Committee under Chairmanship of Prant officer for

Panchvati Scheme and Tirth Gram Pawan Gram Scheme.

Supervisions of Samarag Gram Scheme.

• Powers regarding inspection and supervision of Mid Day Meal

scheme of Education Department for talukas under their

jurisdiction.

Appellate powers delegated by various

Departments.• Powers of Appellate Authority against orders of Mamlatdar

regarding Indira Gandhi National Old Age Pension Scheme and

Vay Vandana scheme of SJED.

• Powers of Appellate Authority against orders of Mamlatdar

regarding Rashtriya Kutumba Sahay Youjana (Sankat Mochan

Yojana) of SJED.

46

Delegation of activities/powers to Prant Officer by various

Departments.Powers delegated by Narmada Water Resources and Kalpasar

Department.

•Power to Prant Officer to sanction administrative approval to village plan up

to Rs.10 Lacs for quick implementation of working of Village Water

Committee under People Participation.

•Dy. Executive Engineer will help Prant Officer in the works of Village Tank

Deepening and other programmes under People Participation Programme in

the ratio of 90:10 up to Rs.5 Lacs.

•Approval to small check dames (upto Rs.7 Lacs) under Sardar Patel Water

Harvesting Scheme (80:20). This scheme will be implement with help of

Farmers/NGOs in accordance with guidelines of Water Resources Department.

Industries and Mines Department•Prant Officer has been included in the committee of 5 schemes for the

approval of loan upto Rs.50000 and between 50000 and 100000.

•Appellate Authority in Appeal Cases regarding Appointment and Dismissal of

Co-ordinators, cook and assistants under Mid Day Meal Scheme of Education

Department.

• Elections

• Natural Calamities

• Scarcities related work

• Effective Supervision of office

of Dy. Executive Engineer47

Other Functions

48

Functions and Duties of Prant Officers

14 schemes of Tribal Development Department at

Prant and Taluka Level

Prant Officer declared as Sub-District Appropriate Authority

under The PC and PNDT ( ) Act-1994.

•Deputy Executive Engineers have been appointed on deputation at

Prant Offices for implementation of 3 schemes of Energy and Petro-

chemical Department.

•Prant Officers have been entrusted with co-ordination, supervision

and monitoring of Range Officer of Forest and Environment

Department.

•Appointment as Collector in their respective jurisdiction for the

purpose of Section 32(A) of Mumbai Stamp Act, 1958.

•Appointment as In-charge officer of Garib Kalyan Mela.

•As suggested in GAD Planning GR dtd. 06-02-2012 work as a

Chairman of Executive Committee for ATVT development scheme

To convene meeting of Taluka Co-ordination and Greivances

Redressal Committee on the first Saturday of every month.

•Topic wise review of Agenda.

•To send minutes of meeting to ATVT Cell.

•Review of functioning of all Taluka level offices.

•To prepare information in stipulated formats.

•Review of execution by Taluka officers of Delegated powers by

various department at Taluka level.

•Periodical visits of various offices of Talukas, guidance/review

of pending work above time limit.

•Visit of Development oriented works and their beneficiaries. •To make arrangements with coordination of taluka level offices for availability of all services of various departments at Jan Seva Kendra. •Supervision of Jan Seva Kendras.

49

Functions of Prant Officers (1)

• Validation of village profiles prepared by Taluka

Panchayats by cluster officers.

• To functionalize Technical Unit and

Administrative control over it.

• Conversion of various schemes and effective

execution thereof.

50

Functions of Prant Officer (2 )

51

Planning and Execution by Technical Unit for

Development of Infrastructure at Talukas.•Works approved from grant of State Government’s ATVT Fund.

•Works entrusted by Planning Committee.

•Works entrusted by Taluka Panchayats.

•Works from grant of MPs/MLAs.

•Works under MGNREGS, Idira Aawas Yojana, Central/State Government.

•Works of 41 Developing Talukas.

•Works from grant of National Festival.

•Works from grant of Best Collector/DDO.

•Works from grant for Infrastructure Development like Roads, Nalas,

Buildings, Water Supply, Irrigation etc.

52

• Technical Unit will prepare plan estimates and get it sanctioned

from competent authority for Taluka level eligible works. Dy.

Executive Engineer will sanction technical sanction/DTP to the

works upto Rs. 10 Lacs and will sanction tender of works upto Rs.5

Lacs. (PWD Department Resolution No. PWD/3079/D-2959/P-

2/136/S dtd.18/05/2001)

• Dy.E.E. has been delegated powers for technical sanction of works

up to Rs. 10 Lacs. For the works above this limit, Local Executive

Engineer Irrigation/Panchayat will give technical sanction.

• Preparing Draft Tender Paper (DTP), Tender process and getting

approval from competent authority will be done by D.E.E.

• D.E.E.’s authority to accept S.O.R. has been restricted to the

amount of Rs.15000/-

Powers of Technical Unit

53

Powers of Final Measurement of Works.• Assistant Engineer – Total Powers• Additional Assistant Engineer – Up to Rs.2 Lacs.• Deputy Executive Engineer – 50% checking of Works.

Powers of Interim Measurement of Works.• Assistant Engineer/Additional Assistant Engineers will

have total powers.• Deputy Executive Engineer – 50% checking of works.

Extension of Time Limit:• Up to 20% of actual time limit – Dy. Executive

Engineer.• Up to 50% of actual time limit – Executive Engineer

Irrigation/ Panchayat.

Powers of Technical Unit

54

• For maintaining quality of works under ATVT, third

party inspection will be get done as per existing rules.

• State Government will utilize existing Quality Control

System of R & B or Narmada Water Resources

Department for Quality Control of Infrastructural

works of ATVT.

• In case of serious complaints, help of Quality Control

Organisation, Gandhinagar will be sought.

ATVT – Checking of Quality of Technical Works.

55

• DEE, AE, AAE and other non technical

staff will work under direct

administrative control of Prant Officer.

• CR of DEE will be written by Prant

Officer and Technical Part of CR will be

written by Executive Engineer. CR of

AE,AAE and Sr. Clerk will be written by

DEE and Reviewed by Prant Officer.

Administrative Control

56

• To prepare Taluka Development Plan based on Taluka theme.

• To prepare plan estimates, give technical sanction to approved works.

• To prepare Draft Tender Papers.

• To do whole tender process.

• To get work executed.

• Monitoring of Expenditure and progress of work.

• To note down measurements/checking measurements/to make

payments.

• To get necessary sanction from competent authority regarding extra

item, extension of time limit for work etc.

• To maintain stock/store.

• To maintain record related to construction.

Job Chart of Deputy Executive Engineer

57

• Maintenance of Cash Book, Miscellaneous Cash Book and other

related registers.

• Allocation of work to staff under control.

• To arrange third party inspection with sanction of Prant Officer

and to provide them necessary details.

• To prepare agenda regarding construction for meeting of

Taluka Planning/ Co-ordination , to prepare meeting

proceedings and to execute decision taken in it.

• To take suitable action on presentation from citizens.

• Planning, sanction in Gramsabha, execution and monitoring of

flagship schemes like MGNREGS.

Job Chart of Deputy Executive Engineer (Conti.)

58

• Single Window System for more than 172 services of various departments from Jan Seva Kendras spread over all talukas of the State.

• Computerization of Jan Seva Kendras for prompt and transparent services.

• Extension of 2 mbps existing bandwidth to 10 mbps at all Talukas.

• Extension of 4-8 mbps existing bandwidth to 34 mbps at all Districts.

• At least 10 nods at all Taluka ATVT Centres and connection of prant offices with Local Area Network.

59

To receive applications. To verify applications.• Acceptance : If all facts are found proper and sufficient in application,

approval of printout by concerned officer.

• Rejection : Rejection of applications which are incomplete or with insufficient facts/information. • Query : If any question arises regarding facts of application, it

will be returned to Jan Seva Kendra for compliance. If queries are

not solved, then application is rejected.

Completion of service.• Certificate/Affidavit is delivered to applicant after it is certified and

signature of applicant is taken.

• Disposal of application is noted by computer. Time of disposal is also noted.

• When radio button of disposal is clicked, data automatically get updated. Information regarding received application, disposed application, pending application (with in time limit and above time limit) is available online.

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• Training is imparted to officers/employees of Talukas so that

they can understand subjects, schemes, services and activities

of departments and can dispose their work with speed and

without making mistakes. Various Modules for Training: • Officers/Employees working at Taluka level and

officers/employees getting their first posting at Taluka level

will get 7 days basic training. • Those officers/employees who have taken basic training, will

be imparted refresher training for 3 days every year.

• Module for Basic and Refresher Training will be prepared by

Revenue department with consultation of General

Administration Department.

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Subjects included in Training Module. • Latest information regarding schemes,

activities and services should be included and for this purpose Concerned department should prepare necessary literature for the purpose of training.

• Training for the effective management of Jan Seva Kendra.

• Training for effective management of Taluka Co-Ordination and Grievances Committee.

• Training for Management Information System (MIS).

Training(Conti.)

• Integrated Management Information System for review

of schemes and to avoid repetition of information.

• 10 review statements with inclusion of various activities,

services and schemes of Departments on ATVT Portal.

• Allocation of password to concerned officers/employees

by NIC for the purpose of data entry.

• Data entry for every month. • Data Entry by concerned employee/officer where GSWAN

connectivity is available.

• Where GSWAN connectivity is not available, data entry

will be get done at Jan Seva Kendra. 62

Monitoring and Review of

working of various Departments

Use of Generated Reports • Concerned Department Officer of Talukas.

• Prant Officer. • District Collector. • District Development Officer. • Concerned Head of the Department.

• Concerned Department. • ATVT Cell of Revenue Department.

• Access and use of Information. No separate information will be sought for

information which is available on ATVT Portal. 63

Monitoring and Review of

working of various

Departments(Conti.)

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