Club Manualgatestoexcellence.org/GTEManual.pdf · 7/8/2007 revision The Toastmasters Vision:...

Gates to Excellence Website: www.d26toastmasters.org/gates

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Revised 7/8/2007

Club: 3413 Area: D-5

Division: Denver District: 26

7/8/2007 revision


7/8/2007 revision

The Toastmasters Vision:

Toastmasters International empowers people to achieve their full

potential and realize their dreams. Through our member clubs, people throughout the world can improve their communication and

leadership skills, giving them the courage to change.

The Toastmasters Mission:

Toastmasters International is the leading movement devoted to making effective oral communication a worldwide reality.

Through its member clubs. Toastmasters International helps men and women learn the arts of speaking, listening, and thinking – vital skills that promote self-actualization, enhance leadership potential, foster human understanding, and contribute to the betterment of mankind.

It is basic to this mission that Toastmasters International continually expand its worldwide network of clubs, thereby offering ever-greater

numbers of people the opportunity to benefit from its programs.

The Club Mission:

The mission of the Toastmasters Club is to provide a mutually supportive and positive learning environment, in which every member has the opportunity to develop communication and

leadership skills, which in turn foster self-confidence and personal growth.

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Table of Contents

Gates to Excellence Toastmasters.................................................................................... 1 PROMPTNESS: .............................................................................................................. 1 PROGRAM RESPONSIBILITY: ..................................................................................... 1 REGULAR ATTENDANCE: ........................................................................................... 2

Suggested Meeting Agenda .............................................................................................. 3 Responsibilities and Guidelines ....................................................................................... 4 TOASTMASTER.............................................................................................................. 5

BEFORE THE MEETING: ............................................................................................. 5 AT THE MEETING:........................................................................................................ 5 BEFORE THE MEETING .............................................................................................. 6 AT THE MEETING......................................................................................................... 6

CHIEF EVALUATOR’S RESPONSIBILITIES ........................................................... 7 BEFORE THE MEETING: ............................................................................................. 7 AT THE MEETING:........................................................................................................ 7

EVALUATOR’S RESPONSIBILITIES......................................................................... 8 BEFORE THE MEETING: ............................................................................................. 8 DURING YOUR EVALUATION:.................................................................................... 8

TIMER’S RESPONSIBILITIES: ................................................................................... 9 BEFORE THE MEETING: ............................................................................................. 9 DURING THE MEETING: ............................................................................................. 9

Time Frame And Timing Sequence............................................................................ 9 INVOCATOR’S RESPONSIBILITIES ....................................................................... 10

BEFORE THE MEETING: ........................................................................................... 10 DURING THE MEETING: ........................................................................................... 10

GRAMMARIAN’S RESPONSIBILITIES................................................................... 10 BEFORE THE MEETING: ........................................................................................... 10 DURING THE MEETING: ........................................................................................... 10

Ah Counter’S RESPONSIBILITIES ............................................................................ 11 AT THE MEETING:...................................................................................................... 11

JOKEMASTER’S RESPONSIBILITY........................................................................ 11 AT THE MEETING:...................................................................................................... 11

NEW MEMBER MENTOR RESPONSIBILITIES.................................................... 12 Roles of a Mentor Include: ........................................................................................... 12

Club Officer Program..................................................................................................... 13 Toastmasters Contests .................................................................................................... 14 Toastmaster’s Checklist ..................................................................................................15 Agenda Template .............................................................................................................17

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7/8/2007 revision

Page 1 of 17 Gates to Excellence Toastmasters Website: www.d26toastmasters.org/gates

Gates to Excellence Toastmasters Welcome to the Gates to Excellence Toastmasters. We are pleased that you have joined our club and we congratulate you on taking this important step toward self-improvement.

As a member of the Club you will be working to improve your own communication and leadership skills, and at the same time you will have the opportunity and obligation to assist your fellow members in their self-improvement efforts. To achieve these mutual, helping goals, the members strive to consistently promote a friendly, supportive, and structured environment. We encourage every member to make the following commitments.

PROMPTNESS: Gates to Excellence Toastmasters meets on the 2nd and 4th Thursdays of each month. Our weekly meetings start promptly at 6:30 p.m. and we do our best to end meetings at 8:00 p.m. If you are the Toastmaster, Table Topicsmaster or Chief Evaluator, please arrive early enough to make any last-minute arrangements.

PROGRAM RESPONSIBILITY: It is vital that every member does his or her best to fulfill each assignment. If you are unable to fulfill your responsibility and can’t find a replacement, you put unnecessary burdens on your fellow members. All assignments are significant, whether you are a scheduled speaker or the Ah Counter. Once the schedule is published, if a conflict arises preventing you from performing your assignment, we expect you to try to find a replacement among the other members. If you can’t find a replacement or can’t find the time to look for one, contact the Vice President Education as soon as possible so he or she can arrange for a replacement. In a last-minute emergency, almost everyone in the club will volunteer to help you out. The important thing is to contact someone so that the role gets filled.

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REGULAR ATTENDANCE: To truly maximize your own self-improvement, you owe it to yourself to attend every regular meeting that you can. Even if you are not scheduled for an assignment, your attendance will foster your own growth because you will be exposed to the example of other Toastmasters performing their duties, and members with no assigned duties are normally called on to perform Table Topics. Also, other members will benefit, because they will be presenting to a larger audience with your added presence.

Please feel free to contact your mentor (see page 12) or any other member if you have questions about your role in Gates to Excellence Toastmasters. We hope you enjoy your Toastmasters experience and we wish you the best of luck.

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Suggested Meeting Organization 6:30 P.M. OPEN MEETING: Sergeant-at-Arms

Calls meeting to order and introduces presiding officer. 6:32 P.M. WELCOME: Presiding Officer

Welcomes everyone and introduces guests. Presiding officer introduces Toastmaster. 6:35 P.M. THEME: Toastmaster

Briefly introduces theme and gives an overview of the program. Introduces Invocator to give inspiration and pledge. Introduces Grammarian to give Word of the Day. Introduces meeting assistants.

6:40 P.M PREPARED SPEECHES: Toastmaster Introduces each Speaker. After each speech, gives members a brief time to write evaluations for Speaker. After all speeches, asks for Timer’s report, announces eligible participants, and requests vote for Speaker who best met objectives. Introduces Topicsmaster.

7:10 P.M. TABLE TOPICS: Topicsmaster Explains theme and procedure for Table Topics Calls on every member who does not have a major duty (within time limits – consult with Toastmaster for time constraints) Checks to see if all participants were within time and used Word of Day, announces names of eligible participants, and requests vote for best Table Topics. Returns meeting of meeting to Toastmaster.

Toastmaster introduces Chief Evaluator. 7:25 P.M. EVALUATIONS: Chief Evaluator

Introduces each Evaluator. Evaluates meeting in general (Does NOT evaluate Speakers). Asks for Timer’s report. Announces eligible participants and requests vote for best Evaluator. Asks for Ah Counter and Grammarian reports. Calls on Jokemaster. Returns meeting to Toastmaster.

7:40 P.M AWARDS: Toastmaster Presents ribbons and makes concluding remarks. Returns meeting of meeting to Presiding Officer.

7:42 P.M. BUSINESS MEETING: Presiding Officer Asks for guest comments/reactions.

Makes announcements. Confirms next meeting schedule. Makes closing remarks.

8:00 P.M. ADJOURN MEETING: Sergeant-At-Arms

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Responsibilities and Guidelines Gates to Excellence Toastmasters offers you a unique forum to learn, rehearse, and improve your communication and leadership skills. The following pages describe guidelines to be used when performing various meeting duties.

We strongly encourage you to thoroughly review this document with your mentor prior to the time when you are called upon to perform these roles.

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TOASTMASTER The Toastmaster is key to the meeting’s success. Only through proper advance planning can this assignment be carried out effectively. The primary duty of the Toastmaster is to facilitate a well-run, upbeat meeting and provide smooth transitions from one program to another. It is the responsibility of the Toastmaster to schedule the program so that all participants are known in advance and the meeting does not run overtime. Preferably this role is assigned to members who has completed at least three manual projects. There is a checklist at the end of this manual to help with preparing for the meeting.

BEFORE THE MEETING: • Review the schedule for the meeting you are to be the Toastmaster

• If the VP Education has not provided a theme for the meeting or you would prefer a different one, develop a theme and pass it on when you contact those listed as Speakers, Table Topicsmaster, Chief Evaluator, Jokemaster and Invocator to make sure they are planning to be at your meeting. Although it is not a requirement that Table Topics be in relation to the theme, it is popular practice. The sooner you verify your participants, the better. If possible, start making contact a week before the meeting and try to have confirmation from everyone by the Saturday prior to your Tuesday meeting. This gives you or the Chief Evaluator time to assign Evaluators to Speakers if necessary.

• Be prepared to adjust your program to accommodate advanced manual speeches that require longer speech times than the typical 5-7 minutes.

• When you talk to the assigned speakers, ask them to provide you with a formal, written introduction that includes biographical data, speech title and theme, manual project number, purpose, and speaking time. If possible have them provide these introductions by e-mail or by fax before meeting day so you can rehearse introducing each speaker.

• Prepare an agenda with at least enough copies for all expected participants and up to five guests. A boilerplate agenda at the back of this manual (and on our website) can be used as a template for normal meetings. Other guides are available for unusual meetings such as a debate or a speech contest.

AT THE MEETING: • Arrive early to distribute the agenda.

• Select a seat near the front of the room.

• Conduct the meeting using your prepared agenda.

• Warm up the audience by introducing the theme and overview of the program. These remarks should be brief and to the point (1-2 minutes).

• Keep the meeting running on schedule. You have the authority to ask participants who have exhausted their allotted time to immediately conclude their portion of the program.

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TOPICSMASTER’S RESPONSIBILITIES The Topicsmaster leads the Table Topics portion of the club meeting. Your primary goal is to give speaking opportunity to those with no duties or lesser meeting roles. Your focus should be to involve as many participants as possible within the time frame you’re given.

BEFORE THE MEETING • Prepare at least 5 Table Topics and make them interesting and somewhat unexpected.

When possible, coordinate the theme with the Toastmaster.

AT THE MEETING • Arrive early and reserve your seat near the front of the room so that you can quickly

advance to the front and return to your seat while introducing Topics participants.

• Using the agenda for the day, prepare a list of participants to be called on in this order:

1. Members with no assignment 5. Grammarian2. Any visiting Toastmaster 6. Jokemaster3. Timer 7. Guests4. Ah Counter

• At the beginning of Table Topics, introduce the process and benefits of Table Topics if there are guests present. It is helpful to remind the Word of the Day and use it in a sentence before calling on your first participant.

• Keep topic assignments and your introductions short and to the point.

• Call for Timer’s report, use of WOD and vote for best eligible Table Topic participant.

• Briefly thank the participants and return control of the meeting to the Toastmaster.

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CHIEF EVALUATOR’S RESPONSIBILITIES

The Chief Evaluator of the Club meeting should be seen as a teacher-by-example. His/her guidance of the speech evaluators and fair summary of the meeting will have a great influence on members’ attitudes. The Chief Evaluator should point with enthusiasm to the good in the meeting and should, by example and helpful suggestion, show how weak areas could be improved.

This role may be assigned to any club member but preferably one who has served as Toastmaster.

BEFORE THE MEETING: • If evaluators have not been assigned to speakers by the VP education or the Toastmaster, it

will be up to you to assign them. Try to match the experience level of the evaluator to the speaker and to a speaker that he or she has not evaluated recently.

• Verify with the Toastmaster that the speech Evaluators, Timer, Ah Counter, and Grammarian have confirmed their ability to attend the meeting. If not, contact them yourself.

• Encourage Evaluators to contact their Speakers at least the day before the meeting to learn in advance what type of speech will be given and any personal objectives the Speaker will be working to achieve.

AT THE MEETING: • Follow the Meeting Agenda

• Call on individual speech evaluators.

• Give an overall evaluation (2-3 minutes), of meeting, including the President, Toastmaster, Topicsmaster, Evaluators and general conduct of the meeting. Do not evaluate speakers as they already have been evaluated by individual evaluators and by the group. Suggest how future meetings could be improved and end on a positive note.

• Call for Timer’s report and the vote for best Evaluator.

• Ask that votes be passed to the Vote Teller.

• Call for reports from Ah Counter and Grammarian.

• Return the meeting to the Toastmaster.

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EVALUATOR’S RESPONSIBILITIES Your job as an Evaluator is to give constructive advice to a Speaker regarding how he or she delivered his or her speech. Generally, your comments should be restricted to form and style rather than actual content and views that were presented. However, if you feel that content was used that was inappropriate for the audience, it is your place to say so.

It is important to understand the purpose of the speech and review the speech manual guidelines in order to provide relevant comments. The Speaker should be delivering a speech from a Toastmasters manual, and the specific goals for the Speaker are outlined in that manual. The Speaker should be attempting to meet those goals. Even speeches given in preparation for outside events can usually be matched to a specific manual speech, although the timing may be different. Encourage the speaker to select an appropriate manual speech and use those objectives.

BEFORE THE MEETING: • Call the speaker at least the day before the meeting to discuss the objectives of the

speech.

• Discuss the objectives as outlined in the manual and ask the Speaker to bring the manual to the meeting so you can use it during your evaluation.

• Ask the Speaker is there are any additional specific goals for this speech.

DURING YOUR EVALUATION: • If the speech objectives have not already been presented to the audience, tell them what the

objectives were for this assignment. Recap if you feel it will enhance the evaluation.

• Comment if those objectives were or were not met.

• Offer at least 4 or 5 positive and praise-related comments, and limit yourself to two or three things the speaker should work on for the next time.

• Do not recap a speech but use a few examples that the audience and the speaker can relate to.

• Comment on speech organization and speech technique and give an honest response and reaction to the speech you just heard.

• Evaluate only the current speech, not past performance.

• Make remarks relevant to the speaker’s topic, purpose, gestures, organization, voice and enthusiasm.

• Give an honest evaluation. If the speech was great, say so. If as a listener you were confused, say so, but remember to offer suggestions to correct the problem.

• An evaluation is a mini-speech. Plan an opening remark, a body of comments about the speech, and a conclusion that summarizes your main points and ends on a positive note, such as “I’m looking forward to hearing future speeches from you.”

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TIMER’S RESPONSIBILITIES One of the skills to be learned in Toastmasters is how to conduct a program or deliver a speech within a strict time limit. The meeting Timer is a necessary aid in developing this skill.

BEFORE THE MEETING: • Check with the Toastmaster and Topicsmaster of the day regarding the time allotted for

the prepared speeches, evaluations, and table topics.

• Test the lights and make sure you know how to use the stopwatch. Ask your Coach or another member to help you and to sit next to you for the first time you are the timer. Being the timer takes some getting used to. Don’t be shy to ask for help.

DURING THE MEETING: The lights are most effective when only one light is on at a time. For example, the green light is always activated first. When it is time to turn on the yellow light, do so, but then turn off the green light. When the red light is activated, turn off the yellow light. If a participant goes overtime, keep the red light on until he or she concludes.

The Timer should make sure appropriate parts of the meeting are timed and the times are recorded. If a speaker’s overage becomes severe, and there appears to be no end in sight, the timer has the authority to begin clapping to halt the speaker. The rest of the club will join in and the speaker should terminate the presentation from running further. Strict time limits are enforced for a well managed meeting.

When called upon, present a report of actual times.

Time Frame And Timing Sequence

Type of Speech Minimum Green Amber Red Maximum CC Manual* 4m30s 5m 6m 7m 7m30s Table Topics 30s 1m 1m30s 2m 2m30s Evaluators 1m30s 2m 2m30s 3m 3m30s CE Comments NA 2m 2m30s 3m 3m30s Speeches from the advanced manuals may vary significantly depending on the manual and the project. As a rule of thumb, unless the speaker asks otherwise, turn on the green light at the minimum time specified for the project, the red at the maximum, and the amber midway between.

*Except the first speech is 4 to 6 minutes and the tenth speech is 8 to 10 minutes.

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INVOCATOR’S RESPONSIBILITIES The invocator role is one that helps set the tone for the meeting. It helps us transition from the various situations we left before the meeting and prepares us to listen and take part in the meeting by giving us something meaningful to ponder. This helps us leave our other thoughts behind and open our mind to take in the educational aspects of the meeting. Many people like to find something thoughtful and motivating written by another person and comment on the theme. Others prefer to write their own invocations.

BEFORE THE MEETING: • Prepare a 1 minute inspirational message. It can be a personal story, a reading, a joke,

a poem, or anything else that inspires the group and sets the tone for the meeting.

DURING THE MEETING: • When called on, go to the lectern and present the inspiration. • If a flag is available, lead the pledge of allegiance.

GRAMMARIAN’S RESPONSIBILITIES The Grammarian monitors and records usage of the Word of the Day in Table Topics and incorrect or noteworthy correct word usage, grammar, and pronunciation during the entire meeting. This applies to all meeting participants except guests. If there are that many, pick out the most exceptional four or five examples of the day and verbally report on them when called on after the evaluators have concluded.

BEFORE THE MEETING: • Select a “Word of the Day” (WOD). Make it a word that is useful but not commonly

used since the purpose of the word of the day is to expand members’ vocabularies.

• Display the word on two pieces of paper in large print.

• Include the definition and part-of-speech.

DURING THE MEETING: • Present the Word of the Day including definition, pronunciation, and an example use

when called on by the Toastmaster.

• Post the Word of the Day sheets where the audience can see them. Usually, they are hung with tape on the lectern or pinned to the back wall.

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• Listen carefully and be prepared to report on the following:

• Use (and correct pronunciation) of WOD, especially in Table Topics.

• Misuse of words.

• Incorrect pronunciation

• Clichés (overworked phrases or words)

• Poor sentence construction

• Excellent use of language

AH COUNTER’S RESPONSIBILITIES The Ah Counter helps cure the annoying habit of verbal pauses such as “ah” and “er” by reporting when such lapses occurred. The Ah Counter also keeps track of unnecessary connectors such as “and”, “but”, and “so” that cause run on sentences.

AT THE MEETING: • Keep a count of how many verbal pauses were used by each member and report them

when called upon.

JOKEMASTER’S RESPONSIBILITY The Jokemaster will present a joke when called upon by the Toastmaster.

AT THE MEETING: • Be sensitive to subject matter.

• If you’re not sure it’s in good taste, use a different joke.

• Jokes are better memorized and “delivered” than read.

• Be considerate of time. This is not an opportunity to make a speech.

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NEW MEMBER MENTOR RESPONSIBILITIES

Our New Member Mentoring system (otherwise known as Coaching) is an important reason why our new members excel so quickly. The VP Education assigns a mentor to each new member or transfer from another club. As a new member, you can have the confidence that your assigned mentor wants to help you. Never feel like you are being intrusive by wanting to have questions answered by your mentor. In addition, every member of our club is willing to help you in any way we can so feel free to ask questions of any of us.

Roles of a Mentor Include: • Introduce the New Member to the Gates to Excellence Toastmasters Club Manual and

the duties of each role.

• Assure that the VP Education promptly schedules the new member for the Ice Breaker speech.

• Assist New Member in obtaining educational materials.

• Explain the Communication and Leadership manual and evaluation system.

• Help member prepare for the first few speeches.

• Assist the Member in preparation and completion of his/her first time as Toastmaster, Topicsmaster, or Chief Evaluator. It’s a good idea for mentors and the new member to sit together for at least the first time these major roles are performed.

• Monitor new member’s attendance and follow up if meetings are missed.

• Make the new member feel welcome.

• Be available for help and advice as needed.

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Club Officer Program A critical element to the success of our club is the Club Officer Program. Serving as an officer also provides a unique platform for club members to experience various leadership roles and work together as a team to accomplish goals for the club.

Officers are nominated and elected by club members once a year to assume office from July through June. All Club offices are important, but first-time candidates are encouraged to seek nomination for less intensive duties such as Secretary, VP Public Relations, or Sergeant at Arms before taking on major roles as VP of Education, Membership and of course, President.

Each officer is expected to attend executive committee meetings to plan and monitor the Club program for the year. Officers are also strongly encouraged to attend Toastmasters Leadership Institute (TLI) which offers free training courses for how to perform specific officer functions.

The following is a brief description of our club officer structure. It is our hope that you will gain interest in serving your club as an officer in the future.

President - Serves as the Club’s chief executive officer, responsible for general supervision and operation of the club including the development of short-term and long-term goals. Also kicks-off and ends each meeting. It is suggested, but not mandatory, that members should serve as VP Education or VP Membership before seeking presidential nomination.

VP Education - Creates meeting schedule, offers educational speeches to club, assigns mentors, and works with VP Membership to maintain a solid mentoring program.

VP Membership - Informs guests what is involved with becoming a member including dues and responsibilities. Encourages guests to join and takes them through the sign-up process. Formally inducts new members.

VP Public Relations - Brings guests to the club by promoting our meetings outside the club such as through newspaper and Internet directories.

Secretary - Maintains club records and reports incoming officers to Toastmasters International upon his or her last month of the term of office.

Treasurer - Responsible for our club’s bank account and submission of membership dues.

Sergeant-at-Arms - The SAA is responsible for scheduling meeting locations and ordering and maintaining all supplies. The SAA sets up the room before the meeting and “tears-down” at the end. This person also welcomes each guest and member as they arrive. Typically, the SAA will be responsible for inventorying of club supplies.

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Toastmasters Contests Toastmasters clubs offer a unique forum for practicing public speaking skills in front of a group. Toastmasters contests are designed to provide additional challenge available to all members twice every year.

The winners of the club contests advance to the Area contest, where they compete with members who have advanced from other clubs in our Area. The winners of that event advance to the Division, then the District. Winners of the International Speech Contest advance to the Regional conference and then to the World Championship of Public Speaking.

In late January or in February the International Speech and Table Topics contest are held at the Club level. All contests require that participants are members in good standing (dues paid). In addition, for the International Speech contest only, a member must have completed six manual speeches before competing. Club members serve as judges and use Toastmasters provided judging forms as guidance in voting for the best presenters.

For the Table Topics Contest all contestants are escorted out of the room. Then, one at a time, each contestant is brought back into the room to respond to the same Table Topic as the previous person.

For the International Speech Contest each participant delivers a 5-7 minute speech about a subject of their choice. Winning speeches are typically entertaining and motivating.

In the fall a second contest is held called the Humorous Speech and Evaluation contest. In this case, a “Test Speaker” is invited (often from another club) to give a 5-7 minute speech. Evaluation Contest participants are escorted out of the room, given five minutes to work on their notes, and then brought back individually to give their evaluation of the test speech.

The Humorous Speech Contest challenges speakers to deliver a humorous talk. Subject matter is up to the contestant and length is 5-7 minutes. There is no requirement of membership time or speeches completed to participate in this contest.

Toastmasters contests offer a unique challenge and opportunity to gain speaking experience outside the comfortable walls of our club.

Toastmaster’s Checklist


A week before the meeting: Contact all the members with duties at the next meeting to confirm they will be present and perform their duties. Get the speakers’ titles and manual and project name or number. Remind each speaker to bring his or her manual. Notify everyone of the theme for the meeting. Meeting Date Theme Notice sent out

Duty Member Name When Contacted Status Chief Evaluator Topicsmaster Invocator Ah Counter Grammarian Vote Teller Timer Jokemaster Speaker #1 Manual # Title Time Project Name When Contacted Status Evaluator #1 When Contacted Status Speaker #2 Manual # Title Time Project Name When Contacted Status Evaluator #2 When Contacted Status Speaker #3 Manual # Title Time Project Name When Contacted Status Evaluator #3 When Contacted Status Speaker #4 Manual # Title Time Project Name When Contacted Status Evaluator #4 When Contacted Status

Toastmaster’s Checklist


Contacting can be in person, by phone, or by the Internet. If you use email or have to leave voice mail, don’t assume the person received the message. Follow up as necessary to get a response from everyone who has duties. If they don’t respond, make another effort to contact them – and use another medium if possible. In other words if they didn’t respond to email, call them. If they didn’t respond to voice mail at work, call them at home. If you don’t have alternate means of contacting them, assume they “accidentally” erased your message, and try again … and again. Eventually, they’ll get tired of ignoring you.

Three days before the meeting: Draft agenda prepared Draft agenda sent Toastmaster’s comments prepared

Generally, you’ll want to start the meeting with some brief comments about the theme and its relevance to the meeting. Then throughout the meeting you’ll want to have comments about the theme that you can toss in to fill dead spots.

The day before (or the day of) the meeting: Final agenda prepared Final agenda copies prepared At the meeting before it starts: Verify the participants are present and prepared for their duties. Verify that the evaluators are assigned and have contacted their speakers.

If there are changes, be sure they are announced before the first segment of the presentations begins. It can be embarrassing to introduce a speaker only to find out there is no timer or no evaluator.

After the meeting starts: When introduced acknowledge the president's introduction and recognize your audience. When introducing the speakers, try to give a little background or comment on each speaker. Be careful to make their titles and objectives clear.

In general, the agenda should be detailed enough to serve as a checklist for the meeting itself, but not so detailed that it’s mind-numbing.


Gates to Excellence Toastmasters Club # 3413

Agenda for Thursday, <Meeting date> THEME: “<Meeting theme>” 6:30 Sgt-at-Arms Calls meeting to order <Sgt-at-Arms> Introduces President 6:31 President Welcomes guests <President> Opening Remarks Introduces Toastmaster <Toastmaster> 6:35 Toastmaster Introduces Invocator <Invocator> Calls for Word of the Day <Grammarian> Introduces Chief Evaluator <Chief Evaluator> Evaluator for <Speaker #1> <Evaluator #1> Evaluator for <Speaker #2> <Evaluator #2> Evaluator for <Speaker #3> <Evaluator #3> Ah Counter <Ah Counter> Grammarian <Grammarian> Topicsmaster <Topicsmaster> Jokemaster <Jokemaster> Timer <Timer> Vote Counter <Vote Counter> 6:40 Toastmaster Introduces Speaker #1 <Speaker #1> “<Speech Title>” <Time> <Manual and Speech Number> <Project> Introduces Speaker #2 <Speaker #2> “<Speech Title>” <Time> <Manual and Speech Number> <Project> Introduces Speaker #3 <Speaker #3> “<Speech Title>” <Time> <Manual and Speech Number> <Project> CALLS FOR TIMER’S REPORT, VOTE <Timer> Introduce Topicsmaster <Topicsmaster> 7:10 Topicsmaster Topics presented to members and guests 1 – 2 min CALLS FOR TIMER’S REPORT, VOTE <Timer> Toastmaster Introduces Chief Evaluator <Chief Evaluator> 7:25 Chief Evaluator Introduces evaluator for Speaker #1 Evaluator #1 Introduces evaluator for Speaker #2 Evaluator #2 Introduces evaluator for Speaker #3 Evaluator #3 Chief Evaluator’s report <Chief Evaluator> CALLS FOR TIMER’S REPORT, VOTE <Timer> Calls for Ah Counter’s report <Ah Counter> Calls for Grammarian’s report <Grammarian> Introduces Jokemaster <Jokemaster> 7:40 Toastmaster Present awards <Toastmaster> 7:42 President Ask for guest comments <President> Conduct business meeting Make Announcements Confirm next meeting schedule 8:00 Sgt-at-Arms Closes meeting <Sgt-at-Arms>

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