CMI Leadership & Management

Expansion of eAuthoring services for all academic staff

Gareth Compton

aimOpen up services that the eAuthoring department can offer for all academic staff to increase the online presence and interactivity of courses for students.

scopeThe scope of this project will involve investigating gaps in moodle usage/resources to provide solutions to academic staff in developing a structure to online teaching through the college LMS.

objectives• Investigate current moodle usage• Increase variety of online resources for students• Investigate how the eAuthoring department can better support academic

staff

“E-learning is about embedding and exploiting technologies in all aspects of teaching, and getting ICT embedded across the curriculum for all subjects and in the teaching practices of all tutors” DEL eLearning Strategy

Justification

ILT development mentors are working on reduced hours

Possibility of eLearning systems becoming a shared service

Justificationmoodle utilisation

data

Google analytics• To determine overall moodle usage• Usage by campus area

Team discussions• Find out what services we can offer based on staff abilities

Staff surveys• Find out which services staff require

Student surveys• Students view on effectiveness of moodle• Find out the resources that students want

datagoogle analytics usage data

moodle 2

56,833 visits 522,252 page views

student intranet

140,190 visits385,746 page views

Full time enrolments for FE/HE (Data correct 08/10/13)

Visits to moodle 2 per campus area

datagoogle analytics location data

team meetingmind map of services

team meetingmind map of services

team meetingmind map of services

student surveyactual resources used

Wor

d Doc

Power

Point

s

PDFs

Assig

nmen

t Dro

pbox

es

Quizz

esCha

t

Lear

ning

Gam

es

Video

Audio

Forum

s

Check

lists

Jour

nals

Onlin

e as

sess

men

t too

ls0

10

20

30

40

50

60

70

4 7 22 24 37 58 55 27 47 55 40 53 30

3441

5345

50

2734

59

3831 31 32

43

61

50

22 24

9 96

11 9 9 9 9

18

Not Used Some lots

Moo

dle

Train

ing

Moo

dle

Suppo

rt

Inte

racti

ve co

nten

t

Video

Rec

ordi

ng a

nd e

ditin

g

Photo

grap

hy

Recor

ding

Les

sons

Podca

sts/A

udio

reco

rdin

gs

Equip

men

t Boo

king

Telev

ision

reco

rdin

g

Video

conv

ersio

n

Softw

are

train

ing

Live

Vid

eo S

tream

ing

0

10

20

30

40

50

60

70

80

10 5 12 50 72 57 43 64 52 52 37 66

33 3340

2718

26

38

2519

29 33

21

5762

49

23

10

17 19

12

29

19

30

13

unlikely likely Very Likely

staff surveylikelihood of using services

• Moodle usage low in certain areas

• Staff need constant training/support

• Variety of resources still limited

• Need to further drive usage of multimedia tools

• Students want learning games, videos, interactive material

• Academic staff need to be made aware of the benefits of using

eAuthoring services

findings

1.Do Nothing

2.Train Academic staff

3.Launch eAuthoring services• Portal for all their eLearning needs

• Moodle support/Training/Drop ins

• Content authoring

• Blogs/tips

• Examples and advice

• Promotion of shared resources

options

Phase one

Moodle

One on one supportCourse Team supportLive SupportHelp guides

Launched 9th September

As a result of the findings in this project an eAuthor will be present in the Downpatrick and Lisburn campuses on Monday and Tuesday of every week to support staff.

Starting 21st October

Phase Two

Creative Services

Interactive Content (SCORM)VideoAudioPhotographyMedia Centre

Interim Page Launched 4th October

Phase one feedback

Bangor & Ards Lisburn Downpatrick0

10203040 30

21

9

Training by campus

1 to 1s

Data correct 9/10/13

“The Training was very informative and I wasn't made to feel inadequate. It was all very

simple and I just need to practise what I have learnt. Thank you to both of you.”

“Excellent way of training, probably one of the most effective and rewarding sessions, in

groups I normally feel that the time is not used well!! I have been able to show my

colleagues the useful things I have learnt. Good initiative from SERC. Thanks”

“The support was great and so useful for me as it has improved my confidence using

moodle”

“Communication was clear, the trainer responded to all my queries. I feel more confident

in using Moodle.”

“I would use training again. It was clear and left me feeling confident about my Moodle

abilities.”

Staff responses

Costings

Main Costings in achieving project aim• eAuthoring staff time• Academic staff time for training/developing resources

Savings• Reduction of staff development days spent on moodle• Essential Basic Moodle Training done by staff on lower pay

scale• Free up ILT Mentors to focus on pedagogic practice• Resources developed by eAuthors freeing up academic

staff.

• Greater focus to be placed on embedding eLearning

• Better quality resources

• Development of the eAuthoring team

• Ensure moodle utilisation is increased

• Added value to students online learning experience

• Academic staff will feel more confident using moodle

• Moodle will become better integrated in teaching and

learning rather than a tool that staff have been told to

use

impact

future

Completed eAuthoring services portal for staff

Student eLearning portal offering:• Quick links to courses• Moodle help & advice• Latest eLearning news/resources• Media Centre updates• Moodle Status• Q & A Forum• Report an issue/fault

?questions