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CollegeoftheCanyonsCoronavirusUpdateWebinar

Noon,Thursday,August13,2020

bToday’sAgenda

• Chancellor’sUpdates–Dr.DianneG.VanHook,Chancellor• EconomicDevelopmentUpdates–Mr.JeffreyForrest,VicePresident,EconomicDevelopment

• CanyonCountryCampusUpdates–Dr.RyanTheule,VicePresidentCanyonCountryCampus

• BusinessServicesUpdates–Ms.SharleneColeal,VicePresident,BusinessServices

• StudentServicesUpdates–Dr.MichaelWilding,VicePresident,StudentServices

• InformationTechnologyUpdates–Dr.JimTemple,VicePresident,InformationTechnology

• InstructionUpdates–Dr.OmarTorres,VicePresident,Instruction

• PublicInformationOfficeUpdates–Mr.EricHarnish,VicePresident,PublicInformation

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Chancellor’sUpdates

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PleaseJoinUs!CollegeoftheCanyons

OPENINGDAY2020:Whatalong,strangetrip!

FRIDAY,AUGUST21,202011:30–1:30pm

PleasejoinusvizZoomat:https://cccconfer.zoom.us/j/99965299486

Chancellor’sUpdates

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CollegePromise

2020-2021Cohorts• 2020-2021–SecondYearCohort–Thereare727studentsinoursecondyearcohort• 2020-2021–FirstYearCohort–Wehad1,871studentssignupforthe2020/2021programduringoursign-upperiodof

January1–June15.StudentRequirementsforbothcohorts• Enrollfulltime(minimumof12units)intheFall2020andSpring2021terms.

• Maintaina2.0GPAandremainingoodstandingintheFall2020semestertobeeligiblefortheprograminSpring2021.

• Meetwith a Canyons Promise Counselor to complete or review your student education plan. Counselors are available onCanvas,dropin,orbyoneononeappointments.

• RegularlychecktheCanyonsPromiseCanvaspageforimportantinformation.

• SecondYearEligibility:Maintaina2.5GPA, remain ingood standing, and completeat least27unitsby theendof Spring2020.SecondyearwillwaivetuitionandfeesonlyfortheFall2020andSpring2021semesters.Studentsmustremainingoodstandingandhaveabovea2.5GPAafterFall2020toreceivethebenefitinSpring2021.

CanyonsPromiseprovidesthefollowing:

•PaidTuition •PaidStudentFees •PeerLeaderSupport •SuccessWorkshop

•ParkingPermitorBusPass •DedicatedPromiseCounselors •PriorityRegistration

Chancellor’sUpdates

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AssessmentofPriorLearning

• Inprogress:DevelopinglocalBoardPolicyandAdministrativeProcedure,asrequiredbyAB2494

• RequiresCCCDistrictstoadoptby12/31/20localpoliciesthatalignwithstateChancellor’sOfficepolicy“todevelopaconsistentpolicytoawardmilitarypersonnelandveteranswhohaveanofficialJointServicesTranscriptcoursecreditfor”IGETC,CSUGEbreadth,orlocalcollegeGErequirements.

• GarrettRieckisdevelopinganoncredit,8-hourcoursetitled"IntroductiontoAssessmentofPriorLearning”

• StateChancellor’sOfficeisholdingawebinarto“presentanddiscussdetailsoftheamendedCPLregulation,thePalomarpilot,andtheimplementationtoolkit.”

• Aug18,202003:00-4:30PMhttps://cccconfer.zoom.us/j/98541370944

Chancellor’sUpdates

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LibraryServicesPlatform(LSP)

• InFY17-18,thestateprovidedlimitedfundingtoestablishasingleLibraryServicesPlatform(LSP)foroursystem.• ThisaccomplishmentwasadirectresultfromjointadvocacywiththeCouncilofChiefLibrarians

andtheCCLC.• Todate,110Californiacommunitycollegesparticipateinthisplatform.• TheCCCCOhasworkedwiththeCouncilofChiefLibrarianstocontinuetoadvocateforongoing

fundingandtheBoardofGovernorshassupportedfullongoingfundingforthispurposeinthe2019-20and2020-21budgetprocess.

• NoadditionalstatefundingtodirectlysupportthesingleLibraryServicesPlatformhasbeenprovidedandthestatewidecontractissettoexpireDecember31,2020.

• Whileadvocacycontinues,wemustexplorealloptionstocontinuesupportourstudents—andtheLibraryServicesPlatformisakeycomponentoftheresourcesourstudentsneedtosucceed.

• TheChancellor’sOfficeisdiligentlyworkingonthisissueandareconfidentthatwewillhaveanequitablesolutionshortly.

Chancellor’sUpdates

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Chancellor’sOfficeSystemWebinar

CaliforniaCommunityCollegeLeadersNurturinganAnti-racistCampusCultureWednesday,August19,2020–9a.m.to11a.m.

TheCaliforniaCommunityCollegesChancellor’sOfficeinvitesyoutojointheChancellor’sOfficeSystemWebinar.• ThiswebinarwillserveasafollowuptotheChancellor’sCalltoAction,andwillfeatureCaliforniaCommunity

Collegeleaders,throughtheirindividuallenses,presentingstructuralchanges,tools,anddialoguethatcampusesmustprioritizetonurtureananti-racistcampusculture.Guestpresenterswillinclude:• DeniseApuzzo,SeniorProgramSpecialist,OutreachandFinancialAid,GavilanCollege• Dr.KeithCurry,President,ComptonCollege• DoloresDavison,President,AcademicSenateforCaliforniaCommunityColleges,Faculty,FoothillCollege• StephenKodur,President,StudentSenateforCaliforniaCommunityColleges• Dr.CynthiaOlivo,ChiefStudentServicesOfficersAssociation,VicePresidentofStudentServices,Pasadena

CityCollege• Dr.EricRamones,AssociateViceChancellorofHumanResources,WestValley-MissionCommunityCollege

District• LindaWah,Trustee,PasadenaAreaCommunityCollegeDistrict

Chancellor’sUpdates

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LACountyDepartmentofPublicHealthReleasesGuidelines

• TheLosAngelesCountyDepartmentofPublicHealthannouncedyesterdayitwilladheretoguidancefromtheCaliforniaDepartmentofPublicHealth.

• StateDPHrecommendscountieswithhighlevelsofcommunitytransmissionofCOVID-19–includingLACounty–limitthereopeningofcollegesanduniversities.

• CollegesanduniversitiesinLACountywillnotbeabletoresumeallin-personacademicinstructionatthistime.

• Institutionsmayofferin-persontrainingandinstructionforessentialworkforceforrequiredactivitiesthatcannotbeaccomplishedthroughvirtuallearning.

Chancellor’sUpdates

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VirtualBusinessBriefingSeries

TheCollegeoftheCanyonsFoundationhasbeenworkinghardtoprovideresourcesforthelocalbusinesscommunityandourChancellor’sCirclemembersandprovideaspacetohelpmembersnavigatechallengesbusinessesarefacing.

10a.m.August28:EconomicDevelopmentRoundtable• GuestPresenters:JasonCrawford,Planning,MarketingandEconomicDevelopment

Manager,CityofSantaClarita;HollySchroeder,President&CEO,SCVEconomicDevelopmentCorporation;JeffreyForrest,VicePresident,EconomicandWorkforceDevelopment,CollegeoftheCanyons.

• Moderatedby:JoeKlocko,CollegeoftheCanyons,DeanofEconomicDevelopment(retired)&aerospaceindustryexecutive(retired)

• Topics:JoinfellowbusinessleadersandChancellor’sCirclememberstodiscussstrategiceconomicgrowthplansfortheSantaClaritaValleyandhowtheCollegeoftheCanyons,CityofSantaClarita,andtheSCVEconomicDevelopmentCorporationareworkingtoattractandsupportlocalbusinesses.

Chancellor’sUpdates

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COC/HartDistrictCollaboration

• OnMonday,August3,leadershipfromtheCenterforExcellenceinTeachingandLearning(CETL)andOnlineEducationmetwith45Hartdistrictadministratorsandinstructionalcoachestosharebestpracticesforonlineteachingandlearning.

• ThewebinarincludedapaneldiscussionwithexperiencedCOConlineinstructors.

• Inaddition,COCcollaboratedwithHartinstructionalcoachestocreateaself-pacedonlinecourseforHartteacherstolearnaboutimportantprinciplesofonlineinstruction–507Hartteachershaveaccessedthecourseinpreparationforthenewschoolyear!

EconomicDevelopmentUpdates

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FosteringPartnershipsintheAgeofCOVID-19

• EDDmetwithNorthropGrummantodiscussthelaunchoftheLowObservablePaintApplication.COCwillbetheonlycommunitycollegeofferingthiscourseinthecountry.

• TheEmploymentTrainingInstituteisworkingwithlocalcompaniestodetermineiftheyqualifyfora$200,000trainingsubsidythroughtheEmploymentTrainingPanel.Theprogramisaresponsetobusinessesadverselyimpactedbythecoronavirus.

• EDDwillmeetwithBankofAmericatodiscussitsproposalof$10millioninfundingtocreateanddeliveracceleratedtrainingprogramsthattargetAfrican-Americansandotherunderservedpopulations.

• Dr.DevinDaughertyhascreatedapartnershipwiththeAerospaceandDefenseForum,oneoftheleadingtradeassociationsfordefensemanufacturers.ThiscollaborationwillenabletheCACTtopositionitselftoplacemoregraduatesfromitsprogram.

• EDDisdevelopingacontracteducationcertificateentitled,“FoundationsofCybersecurity.”Thiscredentialwillprovidelearnerswiththeknowledgerequiredtoworkasapprenticesincybersecurity.

CanyonCountryCampusUpdate

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ConstructionProgress• TheStudentServices&LearningResources

CentersitepadisnowvisiblesouthoftheScienceCenter,withinitialfootingsandfoundationrebartofollowintheweeksahead.

• TheScienceCenterconstructionprogresscontinues,withupcomingworkonHVAC,interior,andamphitheaterspaces.

InstitutionalEffectivenessUpdate

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ResearchUpdate• TheIRPIEteamhasbeenhardatworkwiththefollowingstudentsurvey-

relatedresearchbriefsnowpostedorsoontobepostedtocanyons.edu/data:

➢ RB#203–OverviewandOnlineLearningAssessment➢ RB#204–FuturePlans➢ RB#205–AccesstoTechnology➢ RB#206–Communications➢ RB#207–AccesstoServices➢ RB#208–ChallengesandStudentRecommendations➢ RB#209–SummaryofOpen-EndedCommentsandPositiveExperiences(the

summaryofopen-endedquestionsfromtheCOVID19StudentExperienceSurvey.)➢ ActionItemsfromInstructionalDeansCouncilsRetreat

• Staytunedforfutureinformationalwebinarstoreviewthesematerialsingreaterdepthandbesuretobookmarkwww.canyons.edu/data.

BusinessServicesUpdates

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• COVID-19ResponseBlockGrant-$1,784,572Allocation▪ $801,150 FederalAllocation (Needstobespentby12/31/20)▪ $983,422 StateAllocation (Needstobespentby6/30/22)

ReengagementStrategies:ForStudentsWhoFailed/IncompleteduetoCOVID19inSpring2020

GrantstoFaculty:ToDevelopOnline,AcceleratedLearningModulestoHelpStudentsFromSpring2020MakeProgress

ProfessionalDevelopment:ForFacultyandStudentServicestoContinueInstructionandDevelopOnlineInstructionalCapabilitiesandSupportStudentsImpactedbyLearningLoss

AddressBarrierstoBasicNeedsandMentalHealthServices:EconomicAssistance:Utility,RentandFoodFunding/Access

PayrollExpendituresRelatedtoCOVID:GovernmentPayrollSupportProgramandUnemploymentInsuranceCosts

PublicHealthExpenses:CleaningSupplies,PPEandDisinfectionofPublicAreasandCampusFacilities

BusinessServicesUpdates

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Barnes&NobleBookstoreServices-Fall2020• Barnes&NobleHours:

o Monday–Thursday: 10amto4pm(1stWeek)o Friday,Saturday,Sunday:10amto2pmo Monday–Friday: 10amto2pm(2nd&3rdWeeks)

• Barnes&NobleWillComplyWithCountyGuidelinesToEnsureTheHealthAndWell-BeingOfItsEmployeesAndDistrictStudents,FacultyAndStaff.o Employeesandguestswillberequiredtowearmasksandfollowsocialdistancingguidelines.o Plexiglasssneeze-guardswillbeinstalledatallcheckoutcounters.o Employeeswillmaintaincleanworkspacesthroughregulardisinfecting.o Studentaccesstothebookstorewillbelimited.o Bookstore employees will emphasize speed and efficiency to get customers in and out as quickly aspossible.

o Separatewaitinglineswillbeestablishedtoavoidpeoplecrossingpaths.

BusinessServicesUpdates

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Barnes&NobleBookstoreServices-Fall2020• ToOrderCourseMaterials:

o Online/PhoneAppOrders:▪ Pickup:

• Delivery:StudentscanorderbooksonlineorthroughtheBarnes&NoblePhoneApp.• TheBookstorewillfulfilltheorderandsetitasideuntilthestudentarrivesforpickup.• In-StoreorCurbsidepickupwillbeavailableafterAugust17,2020.• Anyordersplacedbeforethen,willbeshippeddirectlytothestudent.• Studentscanordercoursematerialsonlinewithfreedelivery.• Pleasenote:shippingtimesmaybesignificantlylongerbasedonlocaldeliveryconditions.

o InStoreAppointments:▪ StudentscanmakeappointmentswiththeBookstorebycalling661-362-3255oremailing

sm220@bncollege.com.

• ToReturnCourseMaterials:o StudentscanreturntheirbookrentalsbyshippingthembacktotheBarnes&NobleBookstorethroughUPS.Fora

UPSreturnshippinglabelpleasegotohttps://coc.bncollege.com/shop/coc/page/rental-book-returno Bookscanalsobereturnedin-personatthebookstore.

BusinessServicesUpdates

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CONTRACTS,PROCUREMENT&RISKMANAGEMENT• PurchasingPointersWorkshops

o FirstworkshopheldAugust12,2020,viaZoom.o TipsforSUPERsmoothDistrictpurchasesincluding:

▪ Whoshouldbeplacingorders?▪ Whatpurchasesarenotallowable?▪ WhentorequestaBlanketPO?▪ Whydowehavedeadlines?▪ Howtogetavendorsetup?

o NextWorkshop–October15,2020viaZoomo Signupathttps://app.frontlineeducation.com!

BusinessServicesUpdates

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CONTRACTS,PROCUREMENT&RISKMANAGEMENTFacultyInputHasBeenUsedToDevelopNewFurnitureStandards

o Forallnewclassroomfurniturepurchases,theDistrictonlypurchasesactiveclassroomfurniture.

o FurnitureisFlexibleandMobile-Allclassroomtablesandchairsareoncasters.o ClassroomtablesareADACompliant.o Classroomscanbeconfiguredindifferentgroups:

▪ LectureStyle▪ SmallGroups▪ LargeGroups▪ GroupDiscussion

o SmartInstructorStations-SmallerandMobileo SpectrumFreedomOneInstructorStationwasselectedbyfaculty.o Lecternswereoffered,butnotselected.

StudentServicesUpdates

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VolunteerBureauandStudentEmployment(VBSE)VBSEiscontinuingtoservestudentsandvolunteersvirtuallyandmaintainingthelevelofserviceandresponsiveness.• Placedournewhiredocumentsandvolunteerpaperworkonlineprovidingourconstituentsandrecipients

immediateaccesstorequiredpaperworkanddocumentation.• MeetwithnewhiresandvolunteersthroughZoomappointmentstoassistthemincompletingthepaperandto

explaintheprocess.• Availableduringregularbusinesshoursonourtwowebsites(StudentEmploymentandVolunteerBureau)where

students,employeesandvolunteerscanconnectwithusinRealTime(videoandaudio).• Presenceonsocialmediatoconnectwithvolunteersandstudentemployeestokeeptheminvolvedandengaged

viagamesandactivities.• Executedplanformasshire/rehireseasoninconjunctionwithBusinessServicesandHR.• Launchedplanfordeterminingeligibilityandhire/rehireofFederalWorkStudyworkersfor2020-21in

conjunctionwiththeFinancialAidOffice.• Launchedvirtualvolunteeringinitiativeandbeganrecruitingnewvolunteersforthe2020-21year.• InitiatedmonthlyFederalWorkStudyTimesheetprocessthroughAdobeSigntocoordinateandfacilitatethe

completionofthetimesheetbyemployeesandapprovalprocessbysupervisors.

StudentServicesUpdates

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BaNCSummeroperationshaveincluded:

• Homedeliveryofgrocerybagsandgiftcard/orfreeJerseyMike’smealcertificates• One-on-oneassistanceprovidedfornavigatingthecommunityresourcesinformationonour

website• Teachinghowtosearchforresourcesandadvisingonprogramsforwhichstudentsmayqualify• OngoingZoommeetingstoassiststudentswithCalFreshsignupeveryWednesdayandThursday,

9a.m.to4p.m.• BaNCstaffmemberhelpsthestudentwithCalFreshapplicationcompletionandassistswith

uploadingrequesteddocumentation• Followingupwithstudentsweeklytoensuretheykeepand/orunderstandadditionalDPSS

requests• Troubleshootingforstudentsthatdonothavethetechnologyorabilitytonavigatethe

complicatedsocialservicesystems• ThroughCalFreshprescreeningadvisementviaZoom,wehavesuccessfullyhelpedover20

studentssignupandreceivebenefitsthissummer(notallstudentswhoattemptapplicationwindupbeingqualified)

StudentServicesUpdates

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BaNC

• ValenciaHillsCommunityChurchisplanningadrive-bydonationdrivefortheBaNC:giftcardsforTargetorWalmarttoallowpurchaseofnon-foodessentialitems,diapers,wipes,shelf-stable“meal”itemsthatarefillingandnutritious.

• Forfall,weareestablishingZoomhoursintwo-hourblocksMonday-Thursdaytomeetwithandadvisestudentsofavailablecommunityresourcestomeettheirbasicneedso WehaveinvitedTheVillageandDPSSpartnerstoprovideadditionalassistanceforhousing

andMediCalsign-upduringtheseZoomBaNChours

• Wewillbeconductingdrive-thrueventsduringthefallsemesterandgiveawaygrocerycardsandmaypartnerwithCulinaryArtsforlunches,iftheychooseto/areabletoprovideboxedlunchesagain

• Whileremote,wehavecontinuedtoassiststudentswithgrocerycards,mealcertificatesandbusinessattirewhenreferredtous

• WeareexploringtoseeifanexpandedpartnershipwiththeLosAngelesFoodBankmightnetdirectshipmentoffoodtothecampus

StudentServicesUpdates

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VeteransResourceCenter

Access• TheVeteransResourceCenterisprovidingallservicesremotelyonline.• VRCMentorsareavailabletostudentsthroughtheVirtualVRCusingZoom,Monday-Thursday,9a.m.to

5p.m.studentscanjustdropin.• VRCTechniciansareavailablethroughremotephoneoperations,Monday-Thursday,9a.m.to5p.m..• Emailactivityhassignificantlyincreasedsinceswitchingtoremoteoperations.Themailboxismonitored

dailyfrom9a.m.to5p.m.Monday-Friday.Information• WeupdatedandoverhauledtheVRCWebsitetoproviderelevantresources,easeofuse,andgreater

accesstoservices.• TheRequestforVAPaymentformhasbeenplacedonlineandisaccessibleattheVRCwebsiteto

increaseaccessibilityforrequestingVAEducation/VocationalBenefits.• VeteransResourceCenterdocumentshavebeenconvertedtofillableformssothatstudentscan

completeonlineorsendthembyemail.

StudentServicesUpdates

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VeteransResourceCenterFunding• TheVeteransResourceCenterissubmittingtheCCCCOVRCFundingCertificationFormforFY

2020-21.• InFY2019-2020theallocationwas$68,162.• InJuly2020,theChancellor’sOfficeallocatedthebasefundingtoall113collegesserving

veteransthrougharesourcecenter.• TheVeteransResourceCenterprovidesabenefitsorientationforallnewstudentveteransor

veterandependentsinterestedinusingVAEducation/VocationBenefits.AcademicSuccess• VeteranCounselorsmeetwithstudentsregularlyforacademicadvisement,academic

counselingandtocreateanacademicstudenteducationplanwrittentotheVAstandardforVAEducation/VocationBenefits.

• TheseplansarerequiredforanystudentrequestingVAEducation/VocationBenefits.• Thecounselorscompleted59appointments,theyhelped98studentsviaemailand

completed59studenteducationplansforJuly.

StudentServicesUpdates

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VeteransResourceCenter

VABenefits• SchoolCertifyingOfficials(SCOs)arecollegeemployeestrainedandapprovedtoprocessrequestsforVAEducation/VocationBenefits.

• SCOsarecompletingallrequiredtraining,submittingrequestsforCOCCatalogapproval,andrequestsforCOCVAWork-StudySiteapproval.

• InadditiontoprocessingrequestsforVAEducation/VocationalBenefitsremotely,theSCOcompleted170enrollmentcertificationsinJuly2020.Theenrollmentcertificationprocessiswhatdriveseducationorhousingallowancepaymenttostudentsandtuitionandfeestothecollege.

• RequestforVAEducation/VocationBenefitsisrequestedbythestudenteverysemester.CoursesapplicabletocompletinganapprovedprogramarethencertifiedandsubmittedtoVAforpaymenttothestudentandtheschoolinsomecases.

StudentServicesUpdates

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DSPS

DSPSiscontinuingtoservestudentsaswedowhenweareoncampus.

Counseling• ThecounselorsaremeetingregularlywithstudentsregardingfallclassesthroughZoom

appointments,andthroughphoneappointmentsaswell.Thisweektherewere31scheduledZoomappointmentsbetweenDSPSpersonnelandstudents.

• MostZoomappointmentsarescheduledforonehour.It’salsonecessarytoallowtimetomakecasenotes,followupwithinstructorsregardingstudentissues,anddoresearchifnecessary.

OutreachandIntake• DSPShasbeenprovidingintakeservicesforincomingstudentsfromourhighschooloutreach

effortsandstudentsnewtoDSPS,aswellasprovidingcounselingappointmentsandaccommodationissueappointmentsforincomingstudents

StudentServicesUpdates

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DSPSCommunication

TheDSPSemailisthemostefficientwaytogetintouchwithDSPS.• ThemailboxismonitoreddailyfromMonday-Thursday9:00am-5:00pm,andFridayfrom9:00am-1:00pm.• MostallincomingemailsarereadandfilteredtothecorrectDSPSemployee,oranappointmentis

scheduledwithinacoupleofhoursifitiswithinthetimeframetheDSPSmailboxisbeingmonitored.• AnyphonecallsmadetoDSPSareforwardedtotheDSPSmailboxandrespondedtoaccordingly.

TransitiontoRemoteServices• AllDSPSpaperworkhasbeenconvertedtofillableformssoitcanbealldoneonline.• Thereisnodelayofservicestostudents.SomeaccommodationsmaybediscussedwiththeLDSpecialist

and/orcounselorifadjustmentsneedtobemadeforaremotelearningenvironment.• ItisstilltheresponsibilityofthestudenttoletDSPSknowofanyaccommodationsissuesthatmayarise.In

addition,weencouragestudentstolettheirprofessorsknowofanyaccommodationstheyneedwithinthefirstweekofthesemester.

• Weareavailabletofacultyaswellasstudents.InstructorscancontactDSPSstaffbytheirCOCemailorthroughtheDSPSemail.ScottMcAfeecontinuestoprovide508trainingsforallfaculty.

InformationTechnologyUpdates

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FallTechnologyEquipmentNeeds

Ifemployeesneedequipmentorsupportfortheirclassorhomeoffice,pleasereachout:

• EmailHelpdesk@canyons.edu• Call661-362-3953andleaveamessagewithyourcontactinformation• ConnectviaZoom:https://intranet.canyons.edu/offices/css/helpdesksupport.asp

Studentswhoneedlaptopscanemaillaptops@canyons.edu

Checkoutwww.canyons.edu/onlineeducationforresourcesforstudentsandemployees

ParkinglotWi-FiavailableontheValenciacampusinthefollowingareas:• Lot1neartheLibrary• Lot3&4bythePerformingArtsCenter• Lot14bytheUniversityCenter• Lot15bytheTLC

InformationTechnologyUpdates

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UpdateonSoftwareProgramAccessSoftware District/Chancellors

OfficeProgramSupported ExpirationDate Notes

AdobeStudentLicenses Adobe Various(MEA,CAWT,Photo,Graphics,Animation)

8/16/2020 • AdobeextendedthelicenseforworkathomefromMarchthroughAugust16th.

AdobeStudentLicenses District/CARE Various(MEA,CAWT,Photo,Graphics,Animation)

8/16/2021 • $39.99perstudentcovers6Monthlicense

Ally Chancellor’sOffice CanvasCourses 9/30/2020 • MakesCoursecontentaccessible• CurrentlyImplementing

BeyondLabz District/CARES Biology/Chemistry 4/5/2021 • OnlinelabsforSciencecoursesCanvasDaytimeSupport Chancellor’sOffice CanvasCourses 12/31/2020 • ProvidesTechnicalsupportforstudents

duringtheday.• TLChandlesthesecallssowedon’t

thinkitisusedmuchH5p.com District/CARES CanvasPlug-Inforcontent

creation6/30/2021

Kanopy District/CARES Cinema 5/31/2021 • Freetosetup.$100-$150perfilmforoneyearaccess

Labster Chancellor’sOffice Biology/Chemistry 12/31/2020 • OnlineLabsforSciencecoursesProctorio Chancellor’sOffice CanvasCourses 12/31/2020 • SecureTesttakingapplicationSPSS District/CARES Psychology/Math 6/30/2021 • StatisticalPrograms

InformationTechnology

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TransitionfromWebAdvisortoSelf-ServiceinMyCanyons• WebAdvisorisbeingretiredbythecompanyFebruary2021• Self-Serviceisreplacingit

• BetterUserInterface• Moreintuitivemenus• Expandedfeatures

IntranetgetsaFacelift

• IntranetmovedtoourContentManagementSystem• IncludedafacelifttomatchtheInternetwebsite• Firststepinacompleteredesignofthesite• Watchyouremailformoreinformation

CCCApplyNon-CreditApplicationisLIVE

InstructionUpdates

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Fall2020EmergencyTemporaryDistanceEducationandCorrespondenceEducationBlanketAddendaStatus• TheFall2020DEBlanketAddendumsubmissionwasduetotheStateon7/10/20.• Thesubmissionconsistedof:

o Listofcoursescoveredbytheaddendumcomparedtothelistofclassesthatwillremainface-to-face(i.e.,essentialinfrastructuresectorlabsections)

o Estimatednumberofstudentsservedo Listofanyprograms,certificates,ordegreesinwhich50%ormoreofthecoursesaredelivered

viadistanceeducationo ProfessionalDevelopmentPlanthatincludesourlocalprocessforcourseapprovals,frequency

ofcommitteemeetings,andmonthlyanticipatedscheduleforapprovals• TheFall2020DEBlanketAddendumhasnowbeenapprovedbytheCCCCO.• Inaddition,thelistofprograms,certificates,ordegreesinwhich50%ormoreofthecoursesare

deliveredviadistanceeducationhasalsobeensubmittedtoandapprovedbyACCJC.

InstructionUpdates

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Fall2020EmergencyTemporaryDistanceEducationandCorrespondenceEducationBlanketAddendaStatus• Finally,aFall2020EmergencyTemporaryCorrespondenceEducationBlanketAddendum

submissionwasduetothestateon8/1/20.• TheFall2020CorrespondenceEducationBlanketAddendumhasalsobeenapprovedby

theCCCCO.ForCOC,thesecorrespondenceeducationclasseswillonlybetaughtinjailsduringthepandemicorotheremergencyconditionswherebytraditionalface-to-faceinstructionisnotpossible.

• DepartmentChairsandFacultyarethankedforalltheirworkandremindedtopleasemakesureandsubmittheirProvisionalDLAsthroughtheCurriculumCommitteethisFall2020,inparticularforcoursesthatwouldonlybeofferedinaDistanceEducationmodeduringemergencyconditions,astheapprovedblanketaddendawillonlycovertheCollegethroughthisfall.

InstructionUpdates

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EssentialInfrastructureSectorDisciplinesGearingUpfortheStartofFall2020

• Overthesummer,theCollegehasbeenworkingwithvariousstakeholdergroupstobringbackvariousessentialinfrastructuredisciplinesapprovedbytheLACountyDepartmentofPublicHealth.

• The8disciplinesreturningtocampusfor(select)labsonlyinclude:AutomotiveTechnology,Construction,CulinaryArts,EmergencyMedicalTechnician,MedicalLaboratoryTechnician,Nursing,Surveying,andWelding.

• AheatmapdetailingingressandegressoutofeachbuildingduringspecifictimesacrossthedisciplinesforeachweekofthefallsemesterwasconstructedtoassistFacilities,faculty,andstaffwitheffectivelyproducingacleaningscheduleacrosstheDistrict.

InstructionUpdates

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EssentialInfrastructureSectorDisciplinesGearingUpfortheStartofFall2020

• Instructionhasbeenworkingcloselywith(andspecialthanksto)Facilities,BusinessServices,andourActingDeputyChancellortoensurethatallPPEandothernecessaryinstructionalandsafetymaterialsaredeliveredtotheappropriatelaboratorylocationsintimeforthestartofthefallsemester.

• SpecialthankstoSusanWills,DianneAvery,AngelRobinson,andWillMurphyfortheirworkinproducingthisheatmaptoassistwithourDistrict-wideplanning.

InstructionUpdates

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Fall2019FTESComparedtoFall2020

RegistrationWeek Fall2019Total Fall2020TotalDifferenceinTotal(N)

DifferenceinTotal(%)

Week1comparison(7/11/19and7/16/20)* 1,567 1,625 58 4%

Week2comparison(7/18/19and7/23/20)** 2,933 3,000 67 2%

Week3comparison(7/24/19and7/30/20)*** 3,565 3,678 114 3%

Week4comparison(avg8/1/19&8/2/19and8/7/20)**** 4,232 4,207 -26 -1%

Week5comparison Week6comparison(Fridaybeforeclassesstarted)

Endoffirstweekofclasses

InstructionUpdates

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Competency-BasedEducationProfessionalDevelopmentProvidedtoFacultyandDeans• ThispastMonday,8/10,theInstructionOfficehostedaprofessionaldevelopment

opportunityforvariousSenate,Curriculum,andCTEfacultyleaders,aswellasinstructionaldeans,onthepotentialaccessandequitableopportunitiesprovidedbyCompetency-BasedEducation.

• Dr.LaurieDodge,ViceChancellorofInstitutionalAssessment&PlanningandViceProvostatBrandmanUniversity,helpedleadthecreationofdirectassessmentcompetency-basededucationdegreeprogramsattheuniversityandledavaluablepresentationfollowedbyQ&Aforattendees.

• ParticipantslearnedabouthowCompetency-BasedEducationdifferssubstantiallyfromthetraditionalcredithourmodelcurrentlyinexistencethroughoutoursystem,whichisbasedonseattimeintheclassroomandisusedasthebasisforawardingfinancialaid,facultyworkloadduringasemesterorterm,resultinginstudentdegreecompletion.

InstructionUpdates

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Competency-BasedEducationProfessionalDevelopmentProvidedtoFacultyandDeans• Instead,directassessmentCompetency-BasedEducationallowsforstudentstodemonstrate

masterybasedonprogrammaticoutcomesviamultipleformsofsummativeauthenticassessmentsatastudent’sownpersonalizedpace(andthusisnotcontingentondefinedsemestersortermsasthetraditionalcredithour)withsupportfromfacultyandstaff.

• DuringitsrecentJune2020meeting,ACCJCrecentlyapprovedapolicyonCompetency-BasedEducation.

• ASCCCisnowworkingwith5CandtheCCCCOtorecommendchangestoTitle5thatwillallowfortheCCCSystemtoengageinCompetency-BasedEducationasaninstructionaloptionforstudentsandinstitutions.

• CollegeoftheCanyonsisexploringthepromiseofCompetency-BasedEducationandhowitmightrelatetoourowncampuswhilesimultaneouslyworkingonfinalizingadraftAssessmentofPriorLearningpolicythisfall2020.

InstructionUpdates

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UpdateonInstructorOnlineCertificationatCOCinPreparationfortheFall2020Semester

Updatedinformationregardinginstructors’certificationtoteachonlinethisFall2020asof8/6/20isprovidedbelow:

TotalFully Online

Certified

Percent of Fully

Online Certified

Provisionally Certified

Percent of Provisionally

CertifiedNot

Certified

Percentage Not

CertifiedFull-time Faculty 189 153 81% 2 1% 34 18%Part-time Faculty 535 327 61% 8 1% 205 38%Total 724 480 66% 10 1% 239 33%

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UpdateonInstructorOnlineCertificationatCOCinPreparationfortheFall2020Semester

• SinceCOCbegantrainingfacultyinMarchforteachingatadistance:• 96facultyarecurrentlyenrolledinandhavebegunworkingthroughthe‘KeepTeachingFall

2020’self-pacedcourse• 176facultyhavecompletedtheIOIcoursesinceMarch2020• JamesGlapa-Grossklag,JoyShoemate,andChloeMcGinleyareworkingonconductinga

facilitatedcourseforthe239remainingfaculty,priortothestartofthefall2020semester,sothatwearereadytogo.

• Instructorswithlate-startclasses,scheduledtobeginafterthefirstweekofthefallsemester,willhaveadditionaltimetocompletetheironlinecertification(priortothestartoftheirclass).

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GuidelinesforSynchronousClassesandOnlineRecording

• InstructorssometimesrecordliveclasssessionsinConferZoom,sothatstudentscanwatchamissedclasssessionorreviewanearliersession,orfortheinstructortosharewithafutureclass.

• Dependingonwhoisidentifiableintherecording,therecordingsmayconstituteeducationalrecordsthatareprotectedundertheFamilyEducationalRightsandPrivacyAct(FERPA)—thefederalstudentprivacylaw.

• Thankstotheworkofagreatteam,guidanceforconductingsynchronousclasseswithConferZoom(orMicrosoftTeams)hasbeenconstructedanddistributedtoallfaculty.

• Thisguidanceaddressesbestpracticesformakingandusinginstructionalvideoandaudiorecordings,describesbestpracticesaroundrecordingclasssessionsandaskingstudentstouseacameraduringliveclasssessions,andprovidesastudentconsentformthatinstructorsmaychoosetouse.

• AllfacultyshouldchecktheiremailsreceivedfromJamesGlapa-Grossklagonthisimportantinformationalitem,andthehandoutcanalsobelocatedontheOnlineEducation(underFacultySupport)websitevia:https://www.canyons.edu/_resources/documents/academics/onlineeducation/guidance-for-synchronous-classes-coc.pdf

InstructionUpdates

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InstructionConvocationduringOpeningDayFall2020• Allinstructionalfaculty,instructionalstaff,andmanagersareinvitedtothefirst-ever“Zoom”Instruction

ConvocationduringOpeningDaythisfall.• AcademicSenatePresidentDavidAndruswilljoinmeinwelcominginstructionalattendeesonFriday,August

21stat8:30am.• Themorning’spresentationwillincludediscussionswithCETLfacultyonbestpracticesasweprepareto

continuewithprimarilydistanceeducationthisfall.• Wewillalsoengageinqualitydialogueregardinganti-BlackracismandhearfromDistrictleadersrepresenting

variousstakeholdergroupsacrosscampusontheircommitmentmessagetoendinganti-Blackracismwhilesupportingculturallyrelevantpedagogy/andragogy,promotingdiversityandsocialjustice,andenhancingourtoolkitoftechnologicalanddigitaltoolsthatfurtherengagestudentsinavirtualsettingwhilepromotingtheirsuccesses.

• WewillendthemorningsessionwithastudentandfacultypanelbeforetransitioningtoDr.VanHookandtheOpeningDaycommitteeat11:30am.

• SpecialthankstoDavidAndrus,LisaHooper,NicoleFaudree,DayleneMeuschke,andFlavioMedina-Martinfortheirmostappreciatedbehind-the-scenesplanningworkinbringingthesemorningsessionstogether.

InstructionUpdates

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MemoFS20-09:PhaseOutofCertainAllowancesforAttendanceAccountMethodsandStudentWithdrawals

• TheEmergencyConditionsAllowancewesubmittedinApril2020willremainineffectandallowustouse2019-20P1FTESwhencalculatingour2019-20SCFFapportionment

• TherewillbeasecondEmergencyConditionsAllowanceMemothatwillbereleasedinMarch2021andwillbeduebyApril20,2021,thatwillallowustouse2019-20P1FTESforour2020-21FTESandfutureyears.

• BeginningSpring2021,allonlinecoursesmustbeconvertedtotheappropriateattendanceaccountingmethodperregulation.

• WewillnolongerbeabletoclaimFTESaswedidinthefallasface-to-facecensustypeattendanceaccounting.Wecanonlyusethatforsynchronouscourses,notasynchronous.

• AttendanceaccountingforDistanceEducationregulationsareunderreview.• BeginningSpring2021,excusedwithdrawalswillnolongercountasanenrollmentattemptforapportionment

purposes.• DuringtheFall,whenastudentwithdrewduetoCOVID,wewouldrefundtheenrollmentfeebutcounteditasa

contrarevenueandcouldreduceourenrollmentfeerevenuebythatamountwhenclaimingapportionment;wenolongercandothat.

PublicInformationUpdates

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