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Columbia Sailing Club Yearbook 2016
Columbia Sailing Club Yearbook 2016
COLUMBIA SAILING CLUB
Founded July 17, 1957 Furthering interest and activities in Sailing
in central South Carolina since 1957
Mailing Address PO Box 922
Columbia SC 29202
Phone 803-781-4518
Physical Address 292 Shuler Road
Columbia SC 29212 34°03’51.06”N 81°13’41.79”W
Club US Sailing Number 102725I
Website www.columbiasailingclub.org
The yearbook is for the use of CSC members only. The personal information contained in it is not intended to be used for
non-CSC mailings or emails.
Editor – Will Haltiwanger Club Device (shown above) – Illustrated by Jim Edwards
CLUB BURGEE CLUB DEVICE
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Home to these Fleets
J/24 Fleet 67
JY-15 Fleet 47
Lightning Fleet 440
MC Scow Fleet 65
S2 7.9 Fleet 24
San Juan 21 Fleet 31
Sunfish Fleet 670
Y-Flyer Fleet 16
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TABLE OF CONTENTS
CSC Officers, Board of Stewards, Membership Committee, Committee Chairs ................ 4 CSC Auxiliary Board and Committee Chairs ....................................................................... 5 Past Commodores and Past CSC Auxiliary Presidents ...................................................... 6 Special Club Awards ........................................................................................................... 7 Fee Schedule ..................................................................................................................... 11 Club Rules and Guidelines ................................................................................................ 12 Back Cove Rules ............................................................................................................... 15 Land Parking Rules ........................................................................................................... 17 Long Range Land Use Plan .............................................................................................. 18 Membership Process ......................................................................................................... 20 Youth Protection Policy ..................................................................................................... 21 The History of CSC ............................................................................................................ 23 Flotsam & Jetsam .............................................................................................................. 26 Frequently Asked Questions ............................................................................................. 27 By-Laws of the Columbia Sailing Club .............................................................................. 28 By-Laws of the CSC Auxiliary ............................................................................................ 38
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COLUMBIA SAILING CLUB BOARD & COMMITTEE CHAIRS
OFFICERS HOME WORK EMAIL Andrew Clarkson ............... Commodore ...................... 254-5827 ..... 600-3119 [email protected] Dan Robinson ................... Vice Commodore .............. 695-9559 ..... 354-5772 [email protected] Jan Jernigan ..................... Rear Commodore .............. 359-1323 ..... 251-3248 [email protected] Tommy Tapp ..................... Secretary ........................... 787-1614 ..... 401-4277 [email protected] Robert Key ........................ Treasurer .......................... 252-4844 ..... 254-9500 [email protected]
BOARD OF STEWARDS HOME WORK Crawford Milling ............................................. 1 Year ................................817-798-9957 Ralph Pearson ............................................... 1 Year ................................345-2860 ............ 553-5635 Sarah Wilkins Weiss ...................................... 1 Year ................................359-5457 ............ 260-4384 Rich Boyle ...................................................... 2 Years ..............................781-2451 ............ 401-4421 Michial Smith .................................................. 2 Years ..............................732-0598 ............ 803-534-5247 Alan Zwart ...................................................... 2 Years ..............................957-4595 ............ 821-4901 Brion Kenline .................................................. 3 Years ..............................521-0379 Meyer Moore. ................................................. 3 Years ..............................429-0699 John Young .................................................... 3 Years ..............................781-0738 ............ 413-5819(C) J. C. Moore ....................... Immediate Past Commodore .........................779-0124 ............ 600-6500(C)
MEMBERSHIP COMMITTEE HOME WORK Dan Robinson ................................................ Chair/Vice Commodore .....695-9559 ............ 354-5772 Charles Bumgardner ...................................... 1 Year ................................315-8788 ............ 356-6030 Steve Szymanski Jr. ...................................... 1 Year ................................760-4337 Jim Edwards .................................................. 2 Years ..............................781-2033 Stanley Hassinger .......................................... 2 Years ..............................919-602-0763(C) Jerry Jowers ................................................... 3 Years ..............................779-1142 ............ 726-0050 Bruce Seiffert ................................................. 3 Years ..............................667-9756 402-850-8425(C)
COMMITTEE CHAIRS HOME WORK Back Cove...................................................... David Oliver .......................312-2580(C) ...... 434-6151 Boat Master (co-chair) ................................... Jerry Jowers ......................779-1142 ............ 726-0050 Boat Master (co-chair) ................................... Hammond Edwards ...........413-2084(C) ....... 803-251-1825 Bookkeeper .................................................... Alecia Milling......................920-0943 ............ 920-0943 Communications ............................................ Mark Alexander .................920-8124 ............ 920-8124 CSCA ................................ Jayne Boyle (assisted by Kim Milling) ............781-2451 ............ 397-9439 Docks ............................................................. Jim Holland ........................407-4237 ............ 760-5389(C) Entertainment ................................................. Bart Thorne........................860-559-4638(C) 517-789-4400 Grounds ......................................................... Dan Clayton .......................960-1169 ............ 960-1169 House (co-chair) ............................................ Tommy Tapp .....................787-1614 ............ 401-4277 House (co-chair) ............................................ Henry Roe .........................403-3270 ............ 401-4283 Land Parking (co-chair) .................................. J. C. Moore ........................779-0124 ............ 600-6500 Land Parking (co-chair) .................................. Bruce Seiffert .....................667-9756 .......... 402-850-8425 LMYRA........................................................... Bob Meyer .........................813-495-2465 Recycling ...................................................... Scott Leamy.......................356-9923 ............ 237-2498(C) Safety ............................................................. Dennis Anderson ...............414-5544 ............ 732-2554 Sailing ............................................................ Jan Jernigan ......................359-1323 ............ 251-3248 SAYRA ........................................................... J. C. Moore ........................779-0124 ............ 600-6500 Telephone/Email/Yearbook ............................ Will Haltiwanger .................787-2931 TellTale .......................................................... Kim McGill .........................445-8466(C) Web Master .................................................... Peter Gindhart ...................260-2459(C) ....... 978-2676 Yearbook (co-chair) ....................................... Will Haltiwanger .................787-2931 Yearbook (co-chair) ....................................... Nora Fowles ......................782-3494 ............ 446-3494(C) Youth Sailing .................................................. Maria DeHart .....................730-9310(C) Youth Sailing - Maintenance .......................... David Moseley ...................240-5133 ............ 434-7475 Youth Sailing – Summer Camp ...................... Mike Brothers ....................790-6581
LONG RANGE PLANNING COMMITTEE HOME WORK Charlie Calhoun ............................................. Chair/1 Year ......................781-1846 Richard Leaphart ........................................... 2 Years ..............................791-0538 ............ 217-4754 Beth Mathias .................................................. 3 Years ..............................957-5829 ............ 358-6220
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CSC AUXILIARY 2016 BOARD & COMMITTEE CHAIRS
OFFICERS HOME WORK Jayne Boyle ................................................... President ...........................397-9439 .......... Kim Milling...................................................... Vice President ...................817-247-6620 .. Beverly Beauregard ....................................... Secretary ...........................732-0783 ............ 719-7730 Pat Freeman ................................................. Treasurer ...........................553-5338 ............ 553-5338 Diana Wrisley ................................................. Immediate Past President .960-9747 ............ 256-1989
COMMITTEE CHAIRS HOME WORK Communications ............................................ Harriet Zwart ......................957-4595 ............ 821-1229 Community Outreach ..................................... Jackie Meyer .....................399-8153 Historian ......................................................... Betty Evans .......................782-7447 ............ 735-8181 House ............................................................ Marybeth Mahrer ...............359-2475 ............ 331-8920 Membership (co-chair) ................................... Alecia Milling......................920-0943 ............ 920-0943 Membership (co-chair) ................................... Melissa Szymanski ............767-8882 ............ Member Support ............................................ Judith Williams ...................781-4510 ........... 413-8907(C) Regatta Lunches ............................................ OPEN Ship's Store (co-chair) .................................... Nan Nussler .......................345-1201 ............ 429-1834 Ship's Store (co-chair) .................................... Diane Augsberger ..............360-7594(C)
LONG RANGE PLANNING COMMITTEE HOME WORK Chair/Immediate Past President .................... Diana Wrisley ..................960-9747(C) Vice President ................................................ Kim Milling .........................817-247-6620(C) Member At Large ........................................... Rebecca Dotterer ..............413-2565 Member At Large ........................................... Karen Brooks .....................237-7734(C)
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COLUMBIA SAILING CLUB PAST COMMODORES
1957 – 58 ...................... Robert H. Webster * 1959 ................................. A.C. Heyward Jr. * 1960 ............................... Phillipe H. McLain * 1961 ................................. Edward E. Bailey * 1962 .......................................... John Wrisley 1963 ......................... Weston C. Cook M.D. * 1964 ..................................... Jack A. Helms * 1965 .............................. George V. Sumner * 1966 ....................... Thomas S. Glazebrook * 1967 ...................... Raymond L. Chaplin Jr. * 1968 ............................... Martin B. Jones Jr.* 1969 ............................... Staton J. Peele Jr. * 1970 .......................... Thomas E. McCutchen 1971 ...................................... Lund F. Hood * 1972 ....................... Robert L. Armstrong Jr. * 1973 ..................................... H. Willard Davis 1974 ............................ William Willoughby II* 1975 ........................... Bernard A. Daetwyler* 1976 ..................................... R. Leeton Davis 1977 ........................................ Harold L. Tarr 1978 .......................................John W. Ledlie 1979 ............................. B. Palmer McArthur * 1980 .................................. William S. Nelson 1981 ..................................... David L. Mahrer 1982 ................................ Caldwell R. Dial Jr. 1983 .......................................... Larry Propes 1984 ............................. William A. Whitworth 1985 ................................. Harry W. Davis Jr. 1986 .......................................Parks N. Small
1987 ..................................... James T. Tharp 1988 ....................................... John H. Helms 1989 ...................................... John M. Young 1990 .................................... John B. Dotterer 1991 .................................... Charles J. Bruce 1992 ............................... Arthur N. Coggins * 1993 ........................... Edward B. Wilkins III * 1994 ........................................ J. C. Moore III 1995 ...........................................Wayne Hale 1996 ........................... Abney A. “Skip” Smith 1997 ................................... John P. Johnson 1998 ...................................... Clarke DuBose 1999 ........................................ Roger Dougal 2000 .......................................... Craig Milling 2001 ............................................ Chip Lyerly 2002 .............................. George Selkinghaus 2003 ..................................... Mark Alexander 2004 ............................................ Robert Key 2005 .......................................... Sarah Weiss 2006 ......................................... Tommy Tapp 2007 ............................................. Alan Zwart 2008 .............................................. Curt Rone 2009 ...................................... Pete Olmstead 2010 ........................................ Jamie Tupper 2011 .................................... Will Haltiwanger 2012 .................................... Charlie Calhoun 2013 ................................... Richard Leaphart 2014 ......................................... Beth Mathias 2015 ........................................ J. C. Moore III
PAST PRESIDENTS OF CSC AUXILIARY
1968 .......................................Mary L. Cook * 1969 ....................................... Marie Haines * 1970 ........................................... Beth Hood * 1971 ...................................... Carrie Noland * 1972-73 ......................... Barbara Armstrong * 1974 ......................................... Jessie Helms 1975 ................................ Martha Daetwyler * 1976 ................. Caroline (Steppe) Alexander 1977 ................................... Ruth Otterbacher 1978 .....................................Roberta Harris * 1979 ........................................ Betsy Whyte * 1980 ........................................... Ann Shelton 1981 .................................... Mary McArthur * 1982 .................................... LeGrand Nelson 1983 ............................ Jean (Fearing) Keans 1984 ......................................... Valerie Small 1985 ................... Debbie (Propes) Robertson 1986 ............................................ Vickie Bost 1987 ........................ Judy (Parshall) Williams 1988 .................................. Rebecca Dotterer 1989 .......................................... Pam Morgan 1990 ........................................ Linda Wilkins* 1991 .................................. Anna Haltiwanger 1992 ................................. Beverly Whitworth 1993 ............................................. Karen Dial
1994 ........................................... Lynn Moore 1995 ................................... Mary Belle Smith 1996 ....................................... Michele Lyerly 1997 ......................................... Pat Freeman 1998 .................................... Nancy Olmstead 1999 ..................................... Norma Hammill 2000 ................................... Marybeth Mahrer 2001 .............................................. Kay Smith 2002 ......................................... Alecia Milling 2003 ........................................ Karen Counts 2004 ......................................... Linda Keisler 2005 ................................ Ruth Anne Lawson 2006 .......................................... Juli Calhoun 2007 ................................. Candace Leaphart 2008 ......................................... Harriet Zwart 2009 .......................................... Jan Jernigan 2010 ......................................... Dupre Young 2011 ...........................................Joan Leamy 2012 .......................................... Nan Nussler 2013 ............................................Debra Kelly 2014 ........................................... Kris Kenline 2015 ........................................ Diana Wrisley
* deceased
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SPECIAL CLUB AWARDS Each year at the Christmas Party, the recipients of Columbia Sailing Club’s special awards are announced. Included in the awards are Outstanding Service, Outstanding Sailor, Sportsmanship, Outstanding Crew, and CSCLA Outstanding Service. Later in the month, the Outstanding Junior Sailor and Junior Sportsmanship
awards are announced at the Christmas Carol Sing for the whole family to enjoy. The Outstanding Service Award dates back to the early days of the club when Commodore Bob Webster donated a handsome antique (1870) silver pitcher and asked the club to select a winner each year. It has always been difficult to choose among the many deserving members; however, the names engraved on our “auld mug” uniformly reflect members who have given special service and devotion to Columbia Sailing Club.
Outstanding Service Award - This award recognizes a person who spends countless hours in
service of the Club.
1960 ......................................... Phillippe H. McLain
1961 .................................. A.C. "Zan" Heyward, Jr.
1962 ........................................... Arthur B. Tiemann
1963 .......................................... Robert H. Webster
1964 ....................................... Charles C. Wagoner
1965 ................................................... John Wrisley
1966 ................................... Thomas S. Glazebrook
1967 ............................................ T. M. Dowdey, Jr.
1968 ...................................... Bernard A. Daetwyler
1969 ......................................... Staton J. Peele, Jr.
1970 .................................... J. W. "Bill" Morgan, Jr.
1971 ......................................... J. Blanding Holman
1972 ............................................... Barton L. Harris
1973 .............................................. Janus DeHamer
1974 .................................................. Harold L. Tarr
1975 .............................................. H. Willard Davis
1976 .......................................... David H. Sampson
1977 .............................................. R. Leeton Davis
1978 ................................................ Roberta Harris
1979 ............................................... L. F. "Bill" Hood
1980 ...................................... H. Olin "Ted" Shelton
1981 ................................................. Jack A. Helms
1982 .............................................. David L. Mahrer
1983 ......................................... William S. Nelson II
1984 .............................................. Larry W. Propes
1985 ....................................... William A. Whitworth
1986 ................................... Arthur N. "Art" Coggins
1987 ................................................ Parks N. Small
1988 ............................................. Charles J. Bruce
1989 ....................................... Edward B. Wilkins III
1990 .............................................. Linda B. Wilkins
1991 ............................................ Daniel C. Clayton
1992 ............................................... John M. Young
1993 ............................................... Frank D. Pierce
1994 ........................... Maurice C. "Mace" Coleman
1995 ............................................... Frank D. Webb
1996 ............................................. Roger A. Dougal
1997 ................................................. Norma Hamer
1998 ................................................... Pat Freeman
1999 .......................................Charles Bumgardner
2000 .............................................. Hootie Bushardt
2001 .............................................. Johnny Dotterer
2002 ............................................. John P. Johnson
2003 ....................................................... John Lane
2004 .................................................... Craig Milling
2005 .................................................... Dennis Bost
2006 ............................................... Clarke DuBose
2007 ............................................. Thomas T. Tapp
2008 ................................................... Alecia Milling
2009 .................................................. Dick Dommel
2010 ................................................... John Wrisley
2011 ................................................ Ralph Pearson
2012 ....................................... George Selkinghaus
2013 ................................................... Jan Jernigan
2014 ..................................................... Jim Holland
2015 ...................................................... Robert Key
Lifetime Service Award
1999 .................................................. Jessie Helms
2005 ................................................... John Wrisley
2007 ................................................... Leeton Davis
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Special Recognition
1995 .................................................. John Dotterer
1996 ..................................... Chip & Michele Lyerly
2002 ..................................................... J. C. Moore
2004 .............................................. Johnny Johnson
2005 .................................................. David Mahrer
2007 ..................................................... Mike Monts
2012 ................................................... Frank Pierce
Sportsmanship Award - This award recognizes someone who both practices good sportsmanship
in competition and promotes the sport of sailing
1988 .................................Edward M. Schlaefer, Jr.
1989 ................................................ Tom Albergotti
1990 ........................................ William J. Epperson
1991 .............................................. Janus DeHamer
1992 ................................................... Willard Davis
1993 .............................................. David L. Mahrer
1994 .................................... William S. Van Alstyne
1995 ............................................. Roger A. Dougal
1996 ........................................ Palmer B. McArthur
1997 .................................................. George Perry
1998 ................................................... Frank Pierce
1999 ............................................. Richard Cipriano
2000 ...................................................... Joe Waters
2001 .................................................... Linton Lewis
2002 .................................................... Linton Lewis
2003 .................................................... Dan Clayton
2004 ................................................. Roger Dougal
2005 .............................................. Hootie Bushardt
2006 .............................................. Will Haltiwanger
2007 ....................................... Sarah Wilkins Weiss
2008 ................................................... Jan Jernigan
2009 .............................................. Hootie Bushardt
2010 ............................................ Richard Leaphart
2011 .................................................... John Young
2012 ...................................................... Ron Loring
2013 ................................................ David Parshall
2014 ..................................................... Steve Rose
2015 ..................................................... Ted Koberg
Outstanding Sailor - This award recognizes the person who has successfully competed in numerous
regattas during the year.
1972 ............................................. Arthur J. Simons
1973 ........................................... J. Thomas Waters
1974 .............................................. Will Haltiwanger
1975 ............................................... Bruce S. Loring
1976 ........................................................ Ann Boyd
1977 ............................................... Bruce S. Loring
1978 ........................................... J. Thomas Waters
1979 ............................................... Bruce S. Loring
1980 ............................................. Ann Boyd Sloger
1981 ...................................................... Joe Waters
1982 ................................................. Jim Humphery
1983 ................................................. Robby Wilkins
1984 ........................................... J. Thomas Waters
1985 ...................................................... Joe Waters
1986 ................................................. Robby Wilkins
1987 ...................................................... Joe Waters
1988 ...................................................... Joe Waters
1989 ...................................................... Joe Waters
1990 ................................................... Dave Mahrer
1991 ................................................... Dave Mahrer
1992 ...................................................... Joe Waters
1993 .................................................... David Loring
1994 ................................................ David Parshall
1995 ................................................... David Loring
1996 ................................................... David Loring
1997 .................................................... Craig Milling
1998 ................................................. Roger Dougal
1999 ................................................. Roger Dougal
2000 ................................................. Roger Dougal
2001 ................................................... Frank Pierce
2002 ................................ Edward M. Schlaefer, Jr.
2003 ................................................ John Raymont
2004 .................................................. John Dotterer
2005 .................................................. Dick Dommel
2006 ....................................... Sarah Wilkins Weiss
2007 ....................................................... Karen Dial
2008 .................................................. John Dotterer
2009 ....................................................... Karen Dial
2010 ................................................. Robby Wilkins
2011 ................................................ David Parshall
2012 ................................................ David Parshall
2013 ...................................................... Robert Key
2014 ................................................. Roger Dougal
2015 .......................................... Stanley Hassinger
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Wallace Wilkins Memorial Outstanding Crew Trophy - This award recognizes a crew
who has sailed in numerous regattas during the year and has consistently exhibited outstanding crew work.
1986 ................................................. Robby Wilkins
1987 ...................................................... Joe Waters
1988 .................................................. Rodney Abee
1989 ................................................... John Houser
1990 ....................................................... John Lane
1991 ..................................................... John Young
1992 .............................................. Hootie Bushardt
1993 ................................................... Alecia Milling
1995 .................................................... Tom Waters
1996 ................................................... Pam Morgan
2000 ................................................ Chris Freeman
2001 .............................................. Nicole Freeman
2002 ....................................................... John Lane
2003 .............................................. Charlie Calhoun
2004 ........................................... Rebecca Dotterer
2005 ..................................................... Mike Monts
2006 ............................................... Allison Calhoun
2007 .................................................. David Wrisley
2008 ................................................... Bill Freeman
2009 ................................................. Diana Wrisley
2010 .................................................. Dan Ramage
2011 ............................................... Amber Parshall
2012 ........................................ Hammond Edwards
2013 ................................................... Jim Edwards
2014 ............................................... George Murray
2015 ...................................................... Ron Loring
Jessie H. Helms CSCA Outstanding Service Award
2001 ............................................ Rebecca Dotterer
2002 ................................................... Pam Morgan
2003 ................................................... Alecia Milling
2004 .................................................. Karen Counts
2005 ................................................... Linda Keisler
2006 ............................................. Cynthia Johnson
2007 ................................................... Linda Wilkins
2008 ................................................... Pat Freeman
2009 ................................................... Harriet Zwart
2010 ........................................... Beverly Whitworth
2011 .................................................... Juli Calhoun
2012 .................................................. Dupre Young
2013 ............................................ Marybeth Mahrer
2014 .................................... Elizabeth Selkinghaus
2015 .................................................... Nan Nussler
Outstanding Junior Sailor - Same requirements as Outstanding Sailor above. This person must
be under the age of eighteen (18).
1972 .......................................... Barton L. Harris Jr.
1973 ................................................. Robby Wilkins
1974 ................................................. Robby Wilkins
1975 ................................................. Robby Wilkins
1976 ................................................ Elaine Parshall
1977 ................................................ Elaine Parshall
1978 ................................................ Elaine Parshall
1979 ................................................ Elaine Parshall
1980 .................................................... Steve Loring
1981 ............................................. Arthur Simons III
1982 ...................................................... Ingid Hutto
1983 ...................................................... Tripp Davis
1984 .................................................... David Loring
1985 ............................................. Arthur Simons III
1986 .................................................... David Loring
1987 .................................................... David Loring
1988 ...................................... Christopher Rawlings
1989 ...................................... Christopher Rawlings
1990 ............................................ Martine Rawlings
1991 ............................................ Martine Rawlings
1992 ......................................Christopher Rawlings
1993 ......................................Christopher Rawlings
1994 ......................................... Christopher Blundy
1998 ........................................... Michelle Bushardt
1999 ........................... Stanton Bost & Park Tupper
2000 ................................................... Stanton Bost
2001 ................................................. Margaret Bost
2002 ................................................... Stanton Bost
2003 ................................................ Catherine Bost
2005 ...................................................... Alex Bolan
2006 ................................................ Wallace Weiss
2007 ......................................................... Sally Key
2008 ...................................................... Windy Key
2009 ........................................................ Will Tyner
2010 ......................................................... Sally Key
2011 ......................................................... Sally Key
2012 ................................................ Nate Stockwell
2013 ......................................................... Sally Key
2014 ......................................................... Sally Key
2015 ................................................... Pierce Avery
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Junior Sportsmanship Award - Same requirements as Sportsmanship above. This person must
be under the age of eighteen (18).
2005 ....................................................... Windy Key
2006 ........................................................ Josh Fins
2007 .......................................... Emma Whittemore
2008 ........................................................ Josh Fins
2009 ......................................................... Sally Key
2010 ................................................ Jackson Avery
2011 ............................................... Ryan Hargrave
2012 ............................................... Ryan Hargrave
2013 ............................................... Ryan Hargrave
2014 ............................................... Ryan Hargrave
Junior Coach's Award
2006 ................................... Sally Key & Alex Bolan
2007 ....................................................... Windy Key
Junior Outstanding Crew Award
2009 ................................................. Reese Wilkins
2014 ................................................... Pierce Avery
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FEE SCHEDULE Initiation Fee ......................................................................................................................................... $1000
Resident Members Resident Provisional members have the option of paying their initiation fee quarterly over a two-year period ($125 per quarter) or they may pay the amount in full. Juniors (ages 18 through 30) Junior Provisional members have the option of paying the first half of their initiation fee quarterly over a two-year period ($62.50 per quarter) or they may pay the amount in full. At age 31, the balance of their initiation fee ($500) is due. Dues Junior .............................................................................................................................. $104.50 per quarter Resident ........................................................................................................................... $209.00 per quarter Non-Resident .................................................................................................................. $104.50 per quarter Senior ............................................................................................................................. $104.50 per quarter Land Parking Boats under 16 feet ........................................................................................................... $44.00 per quarter Boats over 16 feet.............................................................................................................. $66.00 per quarter Trailer Parking Lot ............................................................................................................. $27.50 per quarter Slips Entry Fee (per slip): ............................................................................................................................... $1000 Members have the option of paying their back cove entry fee quarterly over a two-year period ($125 per quarter) or they may pay the amount in full. Rental Fee .............................................................................................................. $6.60 per foot per quarter
Payment Billing procedures are set forth in Article VIII 3 of the Club’s By-Laws.
Work Day Assessments The Club will schedule several work days a year for the purpose of maintaining the property or making improvements. Any member that does not participate in at least one work day a year will be subject to a work day assessment of $50 at the discretion of the Commodore. Private Parties The Board must approve all private parties with more than 25 people. Private parties are not allowed on Friday through Sunday. Schedule of charges for private parties One to 25 persons ................................................................................................................................... $150 26 to 50 persons ...................................................................................................................................... $250 51 to 100 persons .................................................................................................................................... $500 101 to 150 persons .................................................................................................................................. $750 151 to 500 persons ................................................................................................................................ $1000 Boats or trailers parked improperly are subject to being moved and/or impounded. A fine of up to $25 may be imposed by the Board for each violation of this rule.
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CLUB RULES Please review these Club rules with your family and guests.
The following rules have been adopted by the Board of Stewards as guidelines in the use of Club facilities. The Board does not consider it necessary or even practical to provide rules to cover all situations and circumstances. If each member will observe the principles of fair play, exercise good judgment and remember that the Club is intended primarily for the private use of its members, their families and guests, these rules should suffice. The Board of Stewards is charged in the By-laws with the management of the affairs, finances and property of the Club and, accordingly, is granted the authority to enforce and carry out its responsibilities. The Board of Stewards reserves the right to amend, clarify and/or interpret these rules and take any such actions as it may deem necessary for the safety and good order of the Club. General
1. No individual whose membership in the club is under suspension or has been terminated by vote of the Board of Stewards shall participate in or attend any sailing, social, or other function hosted by the Club.
2. Use of Club facilities is restricted to members, children under age 21 of members and invited guests.
Any damage to Club facilities as a result of abuse by member, his family or guest will be the responsibility of the member.
3. The gate at the entrance of the Club property shall be closed after entering or leaving. The clubhouse
is to remain locked except during daylight hours on the weekend. Exceptions to these two items are permitted only if authorized by a Board of Stewards member or Flag Officer.
4. Under all circumstances, members will be held responsible for the conduct of their guests and children
and must see to it that their guests comply with Club rules and guidelines. They are expected to behave in a manner appropriate to a family oriented club.
5. Members should limit their guests to a reasonable number. Further, making guests routine visitors can
be considered a misuse of guest privileges. Guests to the Club must be accompanied by the inviting member or member's family.
6. Functions for members' children must be supervised and attended at all times by the sponsoring
member or spouse. 7. Children of members are not permitted on the Club property after dark without parental supervision. 8. Dogs are not allowed on Club property, except when confined to the person’s vehicle or boat, or in
transit, on leash, between the vehicle and boat. 9. Columbia Sailing Club requires responsible use of alcoholic beverages by those adults who choose to
drink alcohol. Consumption of alcohol by anyone under the age of 21 is not permitted. 10. Possession or use of illegal drugs is strictly forbidden at the Columbia Sailing Club. Guests or
members found to be violating this rule will be subject to immediate removal from the club grounds, may be subject to termination from the Columbia Sailing Club, and reported to appropriate law enforcement personnel.
11. The Club will schedule several workdays a year for the purpose of maintaining the property or making
improvements. Any member that does not participate in at least one work day a year will be subject to a work day assessment of $50 at the discretion of the Commodore.
12. Club boats are not to be used except with permission of the Sailing Chairman, Boat Master or the
Commodore. The only exception to this rule is in an emergency. Any damage resulting to the Club boats, as a result of abuse, will be the responsibility of the user.
13. All organized racing activity shall be conducted with the approval of the Sailing Chairman. No
organized racing activity should be conducted unless there is (available on the water) a minimum of one manned mark boat, independent of Race Committee boat, and other adequate safety precautions have been taken by the Race Committee.
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Clubhouse & Grounds
14. Members who have private parties must personally invite each person to the party. The Club and its facilities are intended for the private use and enjoyment of members, their families and guests and not for commercial purposes. In case of doubt, specific advance Board approval must be obtained by the member.
15. Staying overnight in the clubhouse is not permitted unless specifically authorized by a Flag Officer. 16. Smoking is not permitted inside the clubhouse at any time. Smoking is allowed only in designated
areas on the porch. 17. Members may schedule private parties Monday through Thursday. Reservations must be made in
advance with the Secretary or the Commodore. The Board of Stewards must approve all private parties with more than 25 people. Note that the canteen, bath houses, docks and launching areas are not considered as part of the
facilities reserved and, accordingly, may be used by members and their guests who are not involved with the private party.
18. Schedule of charges for private parties in the Clubhouse: One to 25 persons -- $150 26 to 50 persons -- $250 51 to 100 persons -- $500 101 to 150 persons -- $750 151 to 200 persons -- $1,000 These charges apply to a member’s single day/evening private event. 19. Cleanup after private parties will be scheduled by the Resident Manager; however the member
reserving the clubhouse will be responsible for generally policing the area and seeing that all refuse is in proper receptacles.
20. Food and other supplies stored in the kitchen or other storage areas are for Club sponsored functions
only. These items are not intended for private use. 21. Members may utilize the Club's propane grills, stoves, fireplace and heaters; however, other grills and
stoves are not permitted unless specifically authorized by a Flag Officer. 22. Children of members or their guests may not play in the clubhouse without supervision, or when, by
their conduct, they are annoying others. Responsibility for their conduct rests with the member who brings the child(ren) in the same manner as responsibility for any other guests who are brought to the Club.
23. HVAC thermostats in the clubhouse may only be accessed by the Resident Manager or a Flag Officer.
The member is responsible for coordinating with the Resident Manager, in advance, to have HVAC turned on for their event.
24. The last member to leave is responsible for turning out the lights and locking the clubhouse. Docks, Launch Ramps, Swimming
25. When docking or docked, power boats should use the windward side of the dock. 26. Overnight docking on the floating docks is forbidden unless members or their spouses are on board;
however, in an emergency, or in unusual circumstances, a boat may obtain permission to tie up to or tie off from the north side of the deep water launching dock for a period not to exceed 48 hours. Examples of justifiable reasons for overnight docking are need for trailer repairs or painting or swelling a boat, etc. In an emergency or exceptional situation, the Commodore may permit a boat to tie up to club docks for periods in excess of 48 hours.
27. Fishing, sunbathing, picnicking or any other activity unaffiliated with boating shall not be permitted on
or from any boat dock when such activity would interfere in any manner with Club activities or other member's use of that dock.
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28. Water skiers shall not take off, ski, or be discharged within 100 yards of the shore, docks or swimming area of the Club. Motorized watercraft shall not make wakes in proximity to the docks.
29. All boats entering, leaving and using the back cove and docks shall do so with extreme caution, careful
seamanship and in such a manner that no wakes are created within the cove proper or adjacent thereto. Only sailboats shall use the beach area.
30. No one should ride on a vehicle, boat or trailer during launching or hauling of boats. Launching or
hauling shall be under the supervision of a Club member who shall ensure proper safety. The beach area ramp shall be used for sailboats only.
31. Swimming is permitted only in the designated Swimming Area. The designated area will be defined
with swimming buoys. No boating is allowed inside the swimming buoys while the beach is open for swimming. No lifeguard is provided, so swim at your own risk. All users should be under supervision at all times.
32. Columbia Sailing Club does not provide moorings. Moorings are the responsibility of the member who
sets and uses them. Parking
33. In order to promote sailing, any Club Fleet Captain may invite non-club boat owners and/or skippers together with their crews to use Club facilities in connection with racing activities for seven days in any given year; thereafter at the request of the Club Fleet Captain, the Board of Stewards may permit such use for a period of up to one year. Such permission may be renewed, at the will of the Board, on a year to year basis. The Commodore may grant temporary permission pending action by the Board.
34. The unattended parking of automobiles in boat parking and launching areas is forbidden. The only
exception will be that you may leave your car in your own boat parking space without interference with another member's parking space or other activity appropriate to the area.
35. Boats or trailers parked improperly are subject to being moved and/or impounded. A fine of up to $25
may be imposed by the Board for each violation of this rule. Personal Belongings
36. Permanent storage of personal belongings, other than in authorized lockers, is prohibited. These items are subject to confiscation and disposal.
37. Items presumed lost items (clothing, etc.) that are found on the property shall be stored at the canteen
not longer than two weeks. If unclaimed, disposal will be effected. Environmental
38. No sewage or other unsanitary effluent, waste or garbage shall be discharged in the cove or lake. 39. Members will use appropriate precautions to prevent introduction of contaminants (paints, oils, fuels,
solvents, etc.) into the soils and waters owned by or surrounding the Club. All contaminants must be removed from the Club property by the member or his agent, and shall not be placed into the Club’s garbage receptacles.
40. Boat maintenance that entails removal of biocidal bottom paint (other than incidental light hand
sanding) must be performed in a manner that substantially prevents contamination of the Club property or of adjoining waters. Appropriate equipment must be used to collect the material removed, which must then be disposed of off of the Club property. Gross removal of paint by wet sanding or power washing is prohibited unless appropriate measures are taken to collect and dispose of the resulting effluent.
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BACK COVE RULES
1. Consistent with the Club’s purpose of promoting sailing, the back cove is provided for the storage
of member’s sailboats. For that reason slips will be permanently assigned only to members who are bona fide owners of eligible sailboats. In situations of co-ownership, fifty percent (50%) or more interest in a sailboat must be owned by Club members. Non-member owners will not have access to Club property unless accompanied by a Club member.
2. Members are not allowed to live aboard boats in the back cove. Spending more than fifteen (15)
nights on a boat during any thirty (30) day period will constitute living aboard for the purposes of this rule. Violation will jeopardize the member's right to a slip.
3. Slips shall be assigned only by the Back Cove Chairman. 4. Assigned slips shall not be switched without the knowledge and consent of the Back Cove
Chairman. 5. A waiting list for slips shall be established and will be published from time to time in the TellTale or
will be posted on the Club website. 6. An entry fee established by the Board of Stewards shall be paid upon assignment of a slip. Should
a member request and be assigned more than one slip, an entry fee shall be assessed for each slip assigned.
7. Should a member vacate his slip or intend to vacate his slip for thirty (30) days or more for any
reason, he must notify the Back Cove Chairman in writing of his intentions for the slip. The following rules apply when slips are vacated.
a. If the member is permanently relinquishing the slip the final fee will be prorated to the date vacated if at least 30 days notice is provided.
b. As long as there is no waiting list, the member may retain the vacant slip indefinitely by continuing to pay applicable fees.
c. If there is a waiting list and the member intends to vacate the slip for no more than six (6) months, the Chairman will offer the space to the waiting list for sublease on a temporary basis until reoccupied by the original assignee. If the original assignee has not reoccupied the slip within six (6) months, he will lose his right to the slip unless he requests and obtains approval from the Board for an additional period of time to retain the vacant slip. If the slip is not reoccupied by the assignee within the allotted period of time, the Back Cove Chairman will reassign the slip to the next eligible person on the waiting list and the original assignee will lose all rights to the slip.
d. If a member elects to relinquish a permanent slip assignment and later requests a new assignment, the then current back cove entry fee must be paid. If a member vacates a permanently assigned slip and desires to retain it for future use, but is required under the Back Cove Rules to relinquish it for permanent assignment to another member on the waiting list, upon applying for and being permanently assigned a new slip, a new entry fee will be required, but it will be reduced by the amount of the entry fee paid for the previous assignment. Back Cove members as of September 1, 2004 will receive a $500 credit as the amount of entry fee paid for the previous assignment.
e. If any member who has a slip sells his sailboat to another Club member, the purchaser of the sailboat will have up to ninety (90) days to move the sailboat from the slip if the slip is being permanently relinquished. If the slip is not being permanently relinquished, then the purchaser has up to ninety (90) days to move the sailboat subject to the right of the original assignee to occupy the slip with another sailboat.
f. No slips will be subleased for more than the standard monthly charge as established by the Board of Stewards.
g. No sublease can further sublet a slip.
h. The handling of the finances in any of the circumstances noted above shall be as agreed upon by the Back Cove Chairman, the Treasurer and the slip renters. Absent some other agreement, the responsibility for the slip payment remains with the original assignee.
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8. It is the responsibility of the individual club member to notify the Back Cove Chairman of the sale or purchase of his boat in a timely manner. Failure to do so will jeopardize the member's right to a slip.
9. A Back Cove slip assigned to a member can be transferred upon death to the member's surviving associate member if the surviving associate member so requests and becomes a regular member or to a co-owner of the boat who is a Club member.
10. Each boat is assigned to a specific slip considering the dimension of that boat and the size of the
slip. The Back Cove Chairman must be notified in a timely manner when there is a permanent change in the boat occupying a slip. No boat with greater length or beam than that initially assigned can be placed in that slip without the prior authorization of the Back Cove Chairman.
11. Only sailboats classified 22' or no more than 38' are eligible for a permanent slip assignment unless
approved in advance by the Board. Sailboat ownership is not a prerequisite for the back cove waiting list. However, once offered a permanent slip, the member must occupy the slip with an eligible sailboat within three (3) months or lose the slip and be removed from the waiting list. The member is responsible for the payment of the monthly slip rental fee from the time the slip is assigned. The three-month period can be extended if there is no waiting list or if approved by the Board.
12. If there are vacant slips and no waiting list the Back Cove Chairman may assign slips to members
on a temporary basis for storage of boats including power boats. When such slips are needed for permanent assignment to members with eligible sailboats the temporary user must vacate the slip within thirty (30) days of notification. The Board will establish a separate fee structure for the temporary use of vacant slips.
13. Members may make transient overnight use of the back cove docks including slips they have
confirmed will be empty. Securing a boat in the back cove for one night to a maximum of seven consecutive nights will constitute transient use. Transient boats must not interfere with access to other slips in any way. Sailboats are allowed to dock overnight in an unused slip in instances such as after an evening race at no cost. This provision does not apply to powerboats. It is the responsibility of the boat owner to ensure that the permanent assignee of the slip (if it is assigned) will not be using the slip that evening. A system will be provided to self report such transient use and fees, determined by the Board, will be billed for such use. Failure to report such use will result in fines or other disciplinary action by the Board.
14. Freeze protection heaters used to prevent freeze damage to engines, etc. shall not exceed 150
watts per sailboat. No bare light bulbs may be used. The use of thermostats is recommended. 15. Notwithstanding any of the above, the Board of Stewards can modify any of the above provisions or
requirements or their application.
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LAND PARKING RULES The responsibility of the Land Parking Chairman is to oversee activities as they relate to parking of boats and trailers on CSC property. In addition, the Land Parking Chairman will advise the Treasurer of additions and removals of boats and trailers that come onto or leave CSC property. Any boats or trailers coming onto the CSC property must report to the Land Parking Chairman within 48 hours and advise of their intentions. This includes visitors, transient parking, or repair work. The circle area will be designated solely for visiting boats, boats waiting for a parking assignment and transient parking. 1. A parking space shall not be assigned to a member unless they have a boat or trailer that will be stored
there.
2. Land parking spaces shall be assigned by the Land Parking Chairman.
3. Land parking spaces shall not be substituted or modified in any way without the knowledge and consent of the Land Parking Chairman.
4. A waiting list shall be established for land parking spaces if necessary. The names of members will be taken from this list in the order of their appearance and in accordance with the established use of the space.
5. Members will be assigned spaces based upon the type of boat, size of boat, and necessity to use the facilities of the club.
6. Fees for land parking will be set by the Board of Stewards and will be billed quarterly. There will be no refund for the unused portion of any quarter. Boat owners are responsible for notifying the Land Parking Chairman when vacating an assigned space.
7. Not more than one boat may be stored in a space.
8. Every trailer shall have the name of the owner painted on the trailer tongue in letters one (1) inch or larger. Board boats, not on trailers, shall have the owner’s name (in small letters) on the transom.
9. Trailers that are not in use shall be returned to the assigned space.
10. Cars shall not be parked in land parking spaces designated for boat parking unless they are properly parked in a space rented by the owner.
11. Applications for spaces shall be submitted to the Land Parking Chairman. Upon assignment of a space, the Land Parking Chairman shall advise the Treasurer of the assignment and necessity to bill the member in accordance with the established rate.
12. The Board of Stewards may fine the owner of any boat and/or trailer that is not in a proper space upon advice by the Land Parking Chairman.
13. A space cannot be sublet to another member without the permission of the Land Parking Chairman. Such arrangements shall not exceed 6 months.
14. If, in the discretion of the Land Parking Chairman, an assigned space has remained vacant for an inordinate period of time, the Land Parking Chairman is authorized to terminate the assignment, without return of any unearned rental fee for that quarter.
15. Boats left by members, in areas not designated for land parking, are subject to be moved.
16. Abandoned or seriously neglected boats may be moved at the discretion of the Land Parking Chairman.
17. Boats may be stored in a designated maintenance area, for a reasonable time, upon permission of the Land Parking Chairman.
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LONG RANGE LAND USE PLAN Background For a number of years, the need for a comprehensive land use plan had been discussed by the Board of Stewards and, not surprisingly, had been a topic of conversation on the front porch. The goal would be determining the highest and best utilization of our eleven acres by taking into account how we operated as a sail club, our current facilities and our anticipated future needs. With the prospect of a new clubhouse finally on the horizon, the Board authorized the Flag Officers in the spring of 2006 to engage a firm capable of developing just such a land use plan. The Flag Officers in turn formed a committee that included several of our in house "experts" familiar with land design principles. The Committee issued a Request for Proposals to appropriate firms in the area, narrowed the applicants down to three and interviewed each firm. Garvin Design Group was ultimately selected to develop the overall land use plan with particular attention to the best site for the new clubhouse. Over the course of seven months, Scott Garvin, CEO of the Garvin Group, thoroughly researched how the property was utilized, studied the land configuration, topography and layout of the facilities and contemplated ways to improve overall utilization. In addition, two well-attended membership meetings were held to brainstorm ideas and solicit direct input from the members. Garvin presented the findings to the membership in the early Fall of 2006 and the membership formally adopted the Long Range Land Use Plan as the facilities roadmap for the future at the Annual Meeting in November. The contemplated new improvements were not prioritized nor was a rigid timetable set for their completion. It was envisioned that the proposals included in the plan would be phased over a period ranging from ten to twenty years as funds became available. It was understood that all new buildings would be similar in architectural style to that of the new clubhouse. The rendering of the Long Range Land Use Plan is on display in the new clubhouse. The salient features of the Land Use Plan are: Club House site The best site for the new clubhouse is the approximate location of the old clubhouse, which is the highest elevation on the property. The new clubhouse would not be built below grade like the original, but would be elevated for better sight lines and to allow water to run away from the building. The bar-b-que shed might be relocated or renovated depending on the final footprint of the new clubhouse. New Docks in Front of the Club Assuming the necessary permits can be obtained, new docks capable of berthing large sailboats will be installed in front of the new clubhouse. These docks will satisfy the desire of sailors to own larger yachts on Lake Murray. Rental income from the slips would pay off the construction costs over time. New Boat House A new, two-story boathouse will be built adjacent to the deep water number one launch ramp, which will serve as headquarters for our race activities. The first floor would feature storage for mark boats and race committee equipment, a restroom with shower and a small workshop. The second floor would have a multi-purpose meeting room capable of hosting race committee meetings, seminars, protest hearings, the Board of Stewards meetings or other such gatherings. In addition, it could provide an office for the resident manager. The old boat house would be razed to make room for boat land parking. Multi-Purpose Building A new two-story, multi-purpose building will be constructed in the vicinity of the beach and campground areas which would replace the old South side bath house and youth. It was anticipated the first floor would feature men's and women's restrooms/showers, large youth
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room/clubhouse, and storage for junior sailboat equipment. The second floor would be a covered area with large opening windows, capable of being used for youth activities/meetings, a place for parents to sit out of the sun while supervising swimmers, or adults to have other informal gatherings. The building will be built at grade and the restrooms would be connected to the Club's main septic system via a lift station. The old bath house, youth clubhouse and Summer House would be demolished to make way for youth/dingy boat storage and a new picnic shed. Campground Enhancements The campground will be enhanced with new electrical and water systems capable of supporting large regatta activity. The campsites would be better defined and laid out in such a way to maximize accommodations. Improved restroom facilities would be available nearby in the new multi-purpose bathhouse. Several new, larger picnic sheds would be built along the shoreline for use by campers or club members.
Utilization of the three acres north of the Back Cove adjoining Shuler Road The three acres behind the Back Cove will continue to hold our septic drain field, house overflow boat land parking and trailer storage. The area along the Shuler road should be fenced and screened with shrubs for added protection.
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MEMBERSHIP PROCESS The By-Laws pertaining to Membership can be found in the Yearbook, Article VII, Section 3. The Membership Committee is given broad discretion with respect to the application process and will place special emphasis on the obligation and duties of the applicant’s Sponsor. The Sponsor must remain active in their role as a mentor to the new member throughout the provisional year and may be asked to reappear before the Committee to give an accounting of the provisional member's progress in fulfilling the provisional requirements. Remember that the most important part of the membership process is the vote taken by the Board of Stewards at the end of the provisional year to accept the provisional member as a regular member. It is the responsibility of the Sponsor to ensure that their applicant completes the journey successfully. The membership process begins well before the applicant applies for membership. Prior to their official interview with the Membership Committee, the Sponsor must personally introduce the applicant to at least three members of the Committee and the Vice Commodore. The names and dates of the meeting(s) will be included on the application. In addition, the applicant must be sufficiently acquainted with five Club members who are listed on the application as Character References. The completed application is then submitted to the Vice Commodore and the applicant’s name will be published in the next issue of the Telltale. Photographs of the applicant and their family will be posted on the Club’s bulletin board and members of the Committee will verify all Character References and hear comments from the membership at large. The Sponsor will be advised the date and time of the next Membership Committee meeting and will present the applicant to the Committee at that time. The Committee will review the qualifications of the applicant and the responsibilities of provisional membership will be thoroughly explained, including financial requirements and expected service on various committees, especially the Entertainment Committee. The Committee, in executive session, will vote on whether or not to recommend the applicant to the full Board of Stewards. The Board of Stewards, likewise in executive session, will consider the recommendation of the Membership Committee. Upon approval (or rejection), the Club's Secretary will notify the applicant and their Sponsor, in writing, of the Board's decision. The Vice Commodore may also, informally, advise the Sponsor of the Board's decision. If approved for membership, the applicant has 30 days to accept the invitation by responding to the Secretary with payment of the required initiation fees. During the provisional year, the Committee will continue to monitor the participation of the new member in Club social and sailing events. The new member is encouraged to receive training in the operation of Club boats from the Boat Master and to help with a race committee during the year. The requirements for provisional members are set forth in Article VII and will also be enumerated in the letter of invitation from the Secretary. At the end of the provisional year, the new member must report, in writing, to the Board of Stewards, that the requirements have been fulfilled. By keeping a close watch over the provisional membership, the Committee hopes to promote the active involvement of new members as the foundation for their continued participation in the sailing and social events of the Club after they become regular members. The formality of the membership application process is intended to extend the legacy and tradition that the Club has been built upon.
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YOUTH PROTECTION POLICY The Membership, Board of Stewards and Flag Officers of the Columbia Sailing Club recognize that encouraging the participation of youth in the sport of sailboat racing is both healthy for the children involved as well as for the sport of yacht racing. Recognizing that today’s youth are our future, the Columbia Sailing Club is deeply concerned with the well being of our youth and seeks to take all available steps to ensure the safety of participants in sailing activities organized by the Columbia Sailing Club.
To that end, the Board of Stewards of the Columbia Sailing Club has adopted the following policies that shall govern any activities involving youth who are the children of members or who are guests of the Columbia Sailing Club. “Youth” and “children” are defined as individuals under the age 18. 1. Two adult leaders or one adult leader and a parent of a participant, one of whom must be at least 21
years of age or older, are required on all trips and outings. The Columbia Sailing Club is responsible for ensuring that sufficient leadership is provided for all Columbia Sailing Club sanctioned activities.
2. Private, one-on-one contact between adults and youth is not permitted without parental permission. In
situations that require personal conferences, the meeting is to be conducted in view of other adults and youths. This provision shall not preclude parents or youth who are licensed to drive from transporting children of other members or non-members to or from the Columbia Sailing Club or Columbia Sailing Club related functions.
3. Adult leaders must respect the privacy of youth in situations such as changing clothes and taking
showers at camp, and intrude only to the extent that health and safety require. Adults must protect their own privacy in similar situations.
4. When camping, no youth is permitted to sleep in the tent of an adult other than his own parent or guardian. Separate shower and latrine facilities for females are strongly encouraged. When separate facilities are not available, separate times for male and female use should be scheduled for showers.
5. Adult leaders are required to avoid any other behavior with youth that is improper or has any
appearance of impropriety. 6. Activities with elements of risk should never be undertaken without proper preparation, equipment,
clothing, supervision, and safety measures. 7. The Columbia Sailing Club does not recognize any secret organization as part of its program. All
aspects of the Youth Sailing program are open to observation by parents and leaders. 8. Proper clothing for activities is required. For example, skinny-dipping is not appropriate as part of
Youth Sailing. 9. Discipline used in Youth Sailing should be constructive and reflect acceptable community values.
Corporal punishment is never permitted. 10. Physical hazing and initiations are prohibited. 11. Adult volunteers shall use and exhibit appropriate leadership skills in work with youth and shall at all
times respect parental authority. Adult leaders must monitor and guide the leadership techniques used by junior leaders and ensure that CSC policies are followed.
12. All members of the Columbia Sailing Club and the Columbia Sailing Club Youth Sailing Program are
expected to conduct themselves in accordance with the principles of respect, common courtesy and responsible actions. Physical violence, hazing, bullying, theft, and verbal insults have no place in the Columbia Sailing Club Youth program.
13. Consumption of illegal drugs by youth, minors, employees, and volunteers involved with the CSC
Youth Sailing Program is strictly prohibited. Adult members and youth supervisors, whether paid or unpaid shall not dispense any form of alcohol or illegal drug to youth. Consumption of alcohol by official adult volunteers or employees shall never take place when working in an official capacity at organized youth activities such as regattas or sailing camp. Adult volunteers are defined as Club members or guests who have an assigned role in an official youth activity such as team coach, camp
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parent of the day or safety boat driver and who are in the position of being role models for the youth. Responsible alcohol consumption by adult employees and volunteers of legal age is allowed provided that such consumption takes place in appropriate social settings with other adults and is in amounts considered to be socially acceptable. Adults who have consumed alcohol and would be considered impaired under applicable state statute shall not transport youth.
14. Everyone involved in any fashion with the youth program should keep foremost in their mind that they
represent important role models to the youth of the Club and that they should behave accordingly. Reporting Responsibilities
Reports of any violations of the above rules should be made immediately to the Chair of the Youth Sailing Committee and the Commodore. In the absence of the Commodore, the report should be made to the Vice Commodore or the Rear Commodore, which shall make a report to the Commodore upon his or her return. Any witnesses to any such violations are obligated to make such a report. Punishment for violations
The Board of Stewards in their sole discretion shall determine punishment for violations of any of these standards. The Chair of the Youth Committee and the Commodore (and in the absence of the Commodore, the Vice Commodore and the Rear Commodore) shall have the authority to immediately dismiss any Youth Program employee or volunteer who violates these standards from further association with the Youth Program.
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HISTORY OF COLUMBIA SAILING CLUB
The first sailing club on Lake Murray was established in the 1930’s, but dissolved when the winds of war blew across the world. Its commodore, in 1936, was George Sumner, who was later a founder of the Columbia Sailing Club. Sumner’s lake home was aptly named "Hickory Dock" and two doors away lived another sailing enthusiast, Robert H. “Bob” Webster. Other sailors, including Ben Knowlton, moored their sailboats in the Sumner/Webster cove, which became a focal point for Lake Murray sailing activities.
The founding of the Columbia Sailing Club occurred on the back porch of Martin Jones’ home at 630 Pickens Street on July 17, 1957 and Bob Webster was elected chairman. Charlie Craig offered his lake home as headquarters for the club’s first major regatta on Labor Day weekend and twenty-five boats participated in what became a laborious drifter. For that reason, CSC’s annual regatta was shifted to May in hopes of more favorable breezes. Some 19 members paid dues of $5 per quarter and there were no initiation fees. Zan Heyward, Jr., chairman of the 1958 regatta, arranged with Alex Crosswell to use his cottage and ramp for the event. While only four out of town sailors had participated in the 1957 races, several more turned up for the May regatta, as word of CSC’s hospitality began to spread.
The Crosswell home, only two points up the lake from the present CSC site, stood duty again as regatta headquarters in May 1959. However, the single ramp proved insufficient to meet the demands of the crowd, as skippers showed up from Savannah, Charleston and Augusta. One day of rainy weather, with red clay mud tracked on the Crosswell carpet, somewhat marred the weekend. Media coverage was superb and the Columbia Record printed a two-page spread. Sailboat racing had arrived at Lake Murray.
Meanwhile, Bob Webster and his daughter, Sally, happened one day to sail by a piece of land near the dam that appeared to be an island. Bob inquired into the property at SCE&G and found that it did not exist on their maps. It had been intended as fill for the construction of the dam, but was left alone when workers ran into hefty boulders. Webster paid the power company one dollar for a lease of the land to CSC for the “erection of a temporary judging shelter for sailboat races.” It was on this tenuous lease that the club functioned until the spring of 1977.
With great optimism—especially since the lease contained a provision through which SCE&G could call for its land back, in original condition, upon 30 day notice—CSC put in a crude road, cleared land and built a small clubhouse, designed by Reid Hearn, fabricated by a Savannah firm and arriving on a flatbed truck. A construction loan was personally secured by the flag officers because the bank was uncertain about lending money to an entity called a "sailing club." It was generally understood that the lease would one day have to be replaced with a more business-like arrangement and, in April 1977, each member was assessed $100, 20 life memberships were sold for $1,200 each and CSC purchased the “non-existent” land from SCE&G.
The Columbia Sailing Club Ladies Auxiliary was organized in October 1967 and raised money for the construction of the covered patio and grill on the west end of the building and for construction of the bathhouse. The Auxiliary was organized to "aid Columbia Sailing Club in their projects," and has proven to be an invaluable partner in the growth of CSC. Other gifts have included a VHF communications system; an ice maker and refrigerator; chairs and other furniture; the CSC burgee which flies from the yardarm; and other equipment. The Auxiliary has also played a major role in the social activities of the club and is regularly responsible for planning parties, regatta registrations and lunches and the annual Co-Ed Sailing Clinic. (In November 2007, in an effort to be more inclusive of current and potential membership, the Ladies Auxiliary officially changed its name to Columbia Sailing Club Auxiliary).
CSC has always been recognized as a club capable of hosting top-flight competition and has displayed outstanding teamwork in hosting some of yachting’s most distinguished events. The first Midlands Regatta was held in May 1960 and has occurred every year since. We were the hosts of the South Atlantic Yacht Racing Association (SAYRA) Championships in 1962 and 1972.
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For many years E-Scows from all over the country were hauled to Lake Murray for the Easter Regatta. In 1987 this event officially became the J-24 Easter Regatta, with more than 30 boats participating from as far away as Canada. In addition, we regularly host regattas for Lasers, Y-Flyers, Lightnings and provide equipment and facilities to support LMYRA events and regattas. Modern day sailing at CSC is a far cry from the first regatta with its handful of Sailfish, Lightnings, Y-Flyers, Hamptons and many other boats of forgotten classification.
CSC race committee work is legendary among sailors, as acknowledged by the World Jollyboat Association which asked Jack Helms to run its world championships at Nag’s Head, NC. Jack and his CSC committee of John Wrisley, Bob Armstrong and Martin Jones ran a perfect five-race series without a protest. SAYRA named its Outstanding Service Award after Willard Davis. Staton Peele served on the USYRU Championship Committee—the pinnacle of men’s sailing in the U.S. Yacht Racing Union — and, in his honor and memory, the USYRU Sportsmanship Award (USYRU is now USSA) has been established for the Mallory Cup Finals.
When the back cove mooring facilities were developed they were expected to be sufficient for many years, but by 1983 it was time to expand. Members approved a plan to increase capacity to 94 slips and the construction took place in 1984/85. Although they were forced to moor elsewhere, boat owners continued to pay their slip rentals to help finance construction. In 1985, members approved spending $35,800 for the acquisition of 3.58 acres of adjacent land to provide additional land parking and in 1988, the entire dock system was replaced at a cost of $107,000—a sum of money that would have staggered the imaginations of the Lake Murray sailors of more than 30 years ago.
Although he was not a sailor, Fred Fetner’s devotion to the club far exceeded his job as caretaker and a huge void was left when Fred and Ruth retired in 1988. In October 1991, our need for a Resident Manager was filled and our CSC family grew with the addition of James and Betty Dedmon. James (more affectionately know as "Judge"), a retired magistrate judge, came to us from Allendale. That same year, our facilities continued to grow with construction of the Resident Manager's 1050 square-foot home with the “million dollar view”.
With the 1996 Summer Olympics just down the road in Atlanta (and the sailing venue located in Savannah), Columbia was targeted as a prime training site by several countries in many sports. During 1993, 1994, and 1995, Columbia Sailing Club played host to the Russian Olympic Sailing Team with Joe Waters serving as one of the coaches for the Russian team and John and Rebecca Dotterer and Bill Freeman serving on the Olympics Race Committee.
In 1996 and 1997, extensive research was conducted regarding the long-range plans of every aspect of the club and a subsequent capital improvement plan was developed and set into motion. The Long Range Plan was ratified by the membership in 2000, with a financial strategy that will support major improvements, including new docks and ultimately, a new clubhouse.
In 1999, as the new millennium approached, we looked back at our 40+ year history and recognized the need to honor our past before moving forward. With that in mind, the Lifetime Service Award was established and its first recipient was Mrs. Jessie Helms. In 2001, CSCLA (now CSCA) established its own Outstanding Service Award, named after Jessie Helms in honor of her years of service to CSC and CSCA and Rebecca Dotterer was named its first recipient.
New emphasis was being given to our younger sailors, several Opti's were purchased, and the CSC Youth Program was revitalized. CSC's Youth can now be found on the scratch sheet of many out-of-town regattas. On the water, while big boat racing remained strong, dingy racing made a resurgence with the introduction of MC Scows and the formation of Fleet 65.
In 2001 CSC started the long application process for a mooring field during periods of extreme lake draw down and in 2002 SCE&G began lowering the lake level to elevation 345 MSL for work on the dam. Permits for a mooring field were finally complete and a 45 boat “temporary” mooring field was installed in front of the club. Remaining boats were stored on land and the back cove docks were removed. Since the lake level remained at 345 MSL for the entirety of 2003, we took
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advantage of the situation and installed a new Number One Ramp with a width of 30 feet and a length of 200 feet.
In 2004 we broke ground on a youth clubhouse and began improvement of the back cove and installation of a new dock system. The north slope of the basin was steepened and rip rapped to remedy erosion problems and create more fairway in the basin. A professionally designed, commercial dock system was then installed to the delight of the patient members who had spent the last two years on moorings or jack stands. Of course, the big challenge in the project was working with Mother Nature as the lake level had to reach 351 MSL before the docks could be attached to the pilings. After a couple of months of rain dances, the southeast was served up four hurricanes that supplied sufficient rain to fill the pond to the required level. The ribbon was officially cut on the new docks on Sunday December 19, 2004.
In 2005, our first female Commodore, Sarah Weiss, took the helm and re-focused CSC on youth programs. With a financial commitment from CSC, 14 Optimists were bought by the club and parents, with an agreement to make the Optis available for five years at the summer camps. The momentum was rolling and our youth traveled to many regattas over several states. Six of our active youth won awards at the 2006 SAYRA meeting, and our youth sailing team continues to grow. The Wallace Wilkins Youth Clubhouse was finished in November 2005 in time for the Midlands Regatta. The Junior Sportsmanship Award was created with Windy Key as the first recipient.
In 2006 a land use plan and preliminary floor plan for a new clubhouse was presented and the membership authorized the officers to borrow up to $800,000 for construction of the building. Our 50th anniversary in 2007 marked the end of one era and the beginning of another. On June 26, our beloved clubhouse was demolished to make way for a new 4700 square foot club house with an additional 2700 square foot covered porch. Construction was also completed on the new 400 square foot bath house located on the north side of the back cove.
In 2008 we held the official “Commissioning” of the new clubhouse. Our Fleet Surgeon, Dr. Ed Schlaefer, in attendance for the commissioning, was also at the 1961 dedication of our first clubhouse by Commodore Ed Bailey and South Carolina Governor E.F. "Fritz" Hollings. Our bylaws were revised to re-affirm our commitment to “further interest and activities in sailing in Central South Carolina” and to further provide public access to educational events each year on such topics as sailing, weather, hurricane preparedness, protection against lightning and other natural disasters, navigation, rules of the sea and training for DNR boater licensing.
The year 2009 was the year that the Club resumed its normal atmosphere. The new Clubhouse was finished, including the redone porch, and the installation of a new front gate. Everyone settled into having fun and enjoying the camaraderie of each other. It was a pleasure to have the focus of the club return to sailing. With heavy hearts, we mourned the loss of our Fleet Surgeon, Dr. Ed Schlaefer, and our longtime Resident Manager, James Dedmon. We were so blessed to have these two fine gentlemen with us for so long.
Mike Lambert, joined the CSC family as Resident Manager in the Summer of 2010. Dinghy racing returned in 2011 with a renewed interest in Sunfish with an average of 20 boats on the starting line for the Summer Series. New front docks were installed in 2012. In 2013 CSC hosted the US Sailing Championship of Champions and the San Juan 21 North Americans. In 2015 CSC was host to the US Sailing Junior Women’s Championship. We have established a relationship with the USC Gamecock Sailing Club that we hope will inspire lifetime sailors.
The history of Columbia Sailing Club appears to be measured primarily in events and construction. The substance of CSC, however, has always been its people.
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FLOTSAM & JETSAM The following is included in the hope that it will acquaint newcomers to CSC with a few customs, which have evolved over the years. Navy Blue Blazer is formal CSC dress The Club adopted this blazer some years ago and it is formal enough for any CSC occasion. A patch for the pocket is available at the Ship’s Store. Optional.
Other CSC Emblems available The CSC Auxiliary maintains a Ship’s Store that sells various sailing related merchandise. Front-end car tags with CSC burgee, CSC decals, CSC lapel or hatpins, CSC burgee for sailboats, and CSC Auxiliary Cook Book are a few of the items stocked. Clothing such as sweatshirts, t-shirts, and hats are often available decorated with the CSC burgee.
SAYRA SAYRA is the South Atlantic Yacht Racing Association, of which CSC is a member club. The Association is composed of yacht clubs in the Carolinas and part of Georgia. SAYRA, in turn is a division of the United States Sailing Association—the supreme sponsor and arbiter of yacht racing in the United States. The member clubs of SAYRA host a regatta each year. Our Midlands Regatta is our SAYRA Invitational, to which we invite all other SAYRA affiliated yacht clubs.
The letters AMOS refer to championship series sponsored by US Sailing. Elimination races are sailed on a local-regional-national basis—with regional (SAYRA) finalists going on to the top competition. The letters stand for:
A—Adams—Women’s Championships; M—Mallory—Men’s Championships; O—O’Day—Single Hand Championships; and S—Sears—Youth Championships
Traditional Parties CSC has several “dress-up” parties a year and we cannot bring guests (dates are allowed) to these parties as they are subsidized by the Club. The Past Commodores/Past Presidents Party, usually held in April, is the first such party. This is a heavy hors d’oeuvres/BYOL party. All the Past Commodores of CSC, Past Presidents of CSCA and current Members of the Club gather in mutual appreciation.
The annual Christmas Party is traditionally held on a Friday night in December each year. Held these past years at the Forest Lake Club, this is a seated dinner party. Special awards are presented and dancing follows dinner. The Blue Blazer is appropriate male dress for all of these events.
Another traditional party in December is the Christmas Carol Sing, at the club, complete with Santa Claus for the children of all ages. This festive day is usually held the Sunday before Christmas Day. December also hosts the Tree Trimming party at the Clubhouse.
Paying for Parties Please be prepared to pay for parties at the door, unless other arrangements have been made. We are not equipped to bill everyone for parties. However, no-shows who fail to cancel in time will be billed.
Customs The Club usually plans a special July Fourth celebration. The past years have featured a barbecue with members staying up all night to tend the pig. A cover dish supper is often held on Labor Day. Rule of thumb for quantities is to bring five times as many servings as you have people in your party. This results in plenty of wonderful food for all.
Sailing Instruction Offered There is a Junior Sailing Program each summer when school is out. This program is open to children and grandchildren of members as well as children of non-members.
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Sailing Classes are sponsored by the Auxiliary when there is enough interest. These events are also open to CSC members and non-members alike. Watch the Telltale for news of these events.
Club Communications In the past the club published an annual yearbook including a comprehensive listing of members. A monthly newsletter, The Telltale, was also published. For reaching members with more time sensitive information a telephone system was used. With the prevalence of internet use and to reduce costs we have switched to electronic forms. If you know anyone who still requires a hard copy please contact the Telltale Chair and/or the Email/Yearbook Chair. At this time the yearbook is separate from the membership directory. A copy of the yearbook will be located in the Members Only section of the club website. An abbreviated directory containing basic contact information will be distributed and a copy maintained on the website as well. For access to the Members Only section please contact the Webmaster. Please provide the Secretary and the Email/Yearbook chair of any changes to membership information. The Telltale and general communication are via a private email group hosted by Google. Members may join by sending a blank email to: [email protected] or by sending a request to the Email Chair. Spouses are also welcome to subscribe. If you have difficulty contact the Email chair for assistance. Any member may send a message to the club by addressing an email to: [email protected] Messages are approved by a moderator to control SPAM. To unsubscribe either Reply to an email from the group with REMOVE ME as the subject of your message, send an email to [email protected] or contact the Email Chair.
FREQUENTLY ASKED QUESTIONS
Who do I contact to reserve/rent the clubhouse? Contact Secretary Tommy Tapp
I have a new boat and/or trailer and need a place for it. Who do I contact? For land parking, contact the Land Parking chairman JC Moore. For back cove facilities
contact David Oliver.
I know someone who is interested in joining the club. What can I do to become a sponsor? Refer to the information in this yearbook under Membership Procedures and contact Vice
Commodore Dan Robinson.
I’ve moved. Who should I contact with my new address (or phone number or email address)? Notify the Secretary and also the bookkeeper, Alecia Milling. In addition, Will Haltiwanger manages the email system and membership quick reference guide.
I have a child/grandchild interested in sailing. Contact the chair of the Youth Sailing Program Mike Brothers.
Can I bring guests to parties? For most parties, the answer is yes. Two parties, however, are designated as “Members Only” - the Past Commodores/Past Presidents party and Annual CSC Christmas party.
My spouse wants to become involved in the sail club. Whether they sail or not, there are many opportunities to work and play with the Auxiliary. Contact Jayne Boyle, CSCA president.
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BYLAWS OF THE COLUMBIA SAILING CLUB Adopted April 1962 – Revised November 2012
Article I - Corporate Name, Purposes and Offices
1. This Club is incorporated and organized as a nonprofit corporation under the laws of the State of South Carolina under the name of “Columbia Sailing Club.”
2. The purposes of the Club shall be to further interest and activities in sailing in central South Carolina and shall include, but are not limited to, the following: to educate and train the community in the science of seamanship, navigation and boating safety through activities such as: races, regattas, camps and classes; to regularly conduct training and provide boater safety and education classes in conjunction with programs such as the United States Sailing Association, Inc. and other nationally recognized sailing organizations; to annually facilitate youth sailing programs to provide a fun, safe, community based education in the art of sailing; to offer access to a lending library featuring books on sailing; to develop liaisons with public schools in Lexington County; to provide academic college scholarships to students at institutions of higher learning; to encourage participation, promote excellence and impart knowledge regarding the sport of sailing; to advance community participation in all forms of sailing throughout central South Carolina on a non-discriminatory basis through additional activities and programs consistent with an educational purpose, and to do all things necessary or convenient, and not inconsistent with law, to further these goals.
3. The Club is exclusively educational within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the “Code”). No part of the net earnings of the Club shall inure to the benefit of, or be distributed to its Members (if any), trustees, Directors, Officers, or other private persons, except that the Club shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth above. No substantial part of the activities of the Club shall be the carrying on of propaganda, and the Club shall not otherwise attempt to influence legislation. The Club shall not participate in, or intervene in, political campaigns on behalf of any candidate for public office. The Club shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under Section 501(c)(3) of the Code, or corresponding section of any future federal tax code, or (b) by a corporation, contributions to which are deductible under Section 170(c)(2) of the Code, or corresponding section of any future federal tax code.
4. The principal office of the Club shall be at 292 Shuler Road, Lexington County, Columbia, SC 29212. All meetings of the Membership Committee and the Board of Stewards shall be held at the principal office and the business of the Club shall be conducted at the principal office.
Article II - Officers
1. The officers of this Club shall consist of a Commodore, Vice Commodore, Rear Commodore, Secretary, and Treasurer. The officers shall be members of the Club.
2. All officers shall be elected at the annual meeting of the members in each year, and shall take office for one year beginning on January 1 of the year following their election.
3. All elections of officers shall be by vote of the members and a majority of the votes cast shall be necessary for an election.
4. Any vacancies which occur during the year may be filled by the Board of Stewards at any regular or special meeting of the Board of Stewards.
5. A Nominating Committee shall be appointed by the Commodore and the immediate Past Commodore to consist of the following: Commodore, the Immediate Past Commodore, and not less than three Club members at large.
6. An officer may resign at any time by delivering notice to the corporation. Article III - Duties of Officers
1. Commodore: It shall be the duty of the Commodore to preside at meetings and to enforce the laws and regulations of the Club. The Commodore shall be ex-officio member of all committees.
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2. Vice Commodore: It shall be the duty of the Vice Commodore to assist the Commodore in the discharge of duties and to officiate in his absence. The Vice Commodore shall be chairman of the Membership Committee.
3. Rear Commodore: It shall be the duty of the Rear Commodore to assist the Commodore and the Vice Commodore in the discharge of their duties and to officiate in their absence.
4. Secretary: It shall be the duty of the Secretary to keep a roll of members, to conduct such correspondence as may be directed by the Commodore or the Board of Stewards, and to notify members of their election. The Secretary shall take minutes of all meetings of the members and the Board of Stewards, and be the custodian of the official records of the Club.
5. Treasurer: It shall be the duty of the Treasurer to receive all money due the Club, pay all bills contracted by it, and make an annual report to the members of receipts and disbursements of moneys in his hand, and at other times when required by the Commodore or Board of Stewards. All moneys received by the Treasurer as such shall be deposited in some bank or banks, in good standing, in the name of Columbia Sailing Club.
6. In case of absence of the officers, should circumstances warrant the immediate enforcement of a Club rule, a member of the Board, a past Club Officer, or senior member present shall operate in the officer's capacity.
7. No officer shall receive compensation for his services as an officer. Article IV - Board of Stewards
1. The Board of Stewards shall consist of fifteen stewards: nine Club members to be elected as hereinafter provided, and in addition thereto the Commodore (who shall serve as Chairman), and Vice Commodore, Rear Commodore, immediate Past Commodore, Secretary, and Treasurer.
2. At each annual meeting of the Club members, three members shall be elected to serve for a term of three years. Such stewards shall be elected by a plurality of the votes cast.
3. Any vacancies among the stewards during the year shall be filled by the Board of Stewards (provided that if the stewards remaining in office constitute fewer than a quorum of the Board of Stewards, they may fill the vacancy only by the affirmative vote of a majority of all the stewards remaining in office or by the sole remaining steward) and any Member so elected shall hold office until the next annual meeting.
4. The Board shall hold regular meetings monthly. . Special meetings of the Board of Stewards may be called by or at the request of the Commodore or at least twenty percent (20%) of the stewards then in office. Eight stewards shall constitute a quorum. If a quorum is present when a vote is taken, the affirmative vote of a majority of stewards present is the act of the Board of Stewards, unless the vote of a greater number of stewards is required by law or these bylaws. Although stewards may not give another a proxy to attend a meeting of the Board of Stewards, the Board of Stewards may permit any or all stewards to participate in a regular or special meeting by, or conduct the meeting through the use of, any means of communication by which all stewards participating may simultaneously hear each other during the meeting. A steward participating in a meeting by this means is deemed to be present in person at the meeting.
5. Regular meetings of the Board of Stewards may be held without notice if the date and time of the meeting previously has been fixed by the Board; otherwise, regular meetings must be preceded by at least two (2) days notice to each steward of the date and time, but not the purpose, of the meeting. Special meetings of the Board of Stewards must be preceded by at least two (2) days' notice to each steward of the date, time, and purpose of the meeting. Notice required by the foregoing provisions may be oral or written and may be communicated in person; by telephone; by facsimile transmission or other form of wire or wireless communication; or by mail or private carrier. However, any Board action to remove a steward, shall not be valid unless each steward is given at least seven (7) days' written notice that the matter will be voted upon at a stewards' meeting or unless notice is waived pursuant to paragraph 6 below. Oral notice is effective when communicated, if communicated in a comprehensible manner. Written notice, if in a comprehensible form, is effective at the earliest of the following: (a) when received; (b) five (5) days after its deposit in the United States mail, as evidenced by the postmark, if mailed correctly addressed and with first-class postage affixed; or (c) on the date shown on the return receipt, if sent by registered or certified mail, return receipt requested, and the receipt is signed by or on behalf of the addressee. Written
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notice is correctly addressed to a steward if addressed to the steward's address shown in the Club's current list of stewards.
6. A steward may at any time waive any notice required by law or these bylaws. Except as hereinafter provided in this section, the waiver must be in writing, signed by the steward entitled to the notice, and filed with the minutes or the corporate records. A steward's attendance at or participation in a meeting waives any required notice of the meeting unless the steward upon arriving at the meeting or prior to the vote on a matter not noticed in conformity with law or these bylaws objects to lack of notice and does not thereafter vote for or assent to the objected to action.
7. The Board of Stewards shall have the entire control and authority in the management of the affairs, finances and property of the Club; provided, however, that no portion of the real property owned by the Club or the permanent improvements located thereon, may be leased or sold, and no additional real property may be purchased, except upon the approval of said lease, sale, or purchase by a vote of at least three fourths of the Club members present at an annual or special meeting. Any meeting to consider the sale or lease of any real property owned by the Club requires at least forty-five (45) days written notice to the membership. The notice to the membership shall contain a statement of intent, a description of the portion of real property involved, the reason or reasons for the sale or lease, and the time, place and date of the meeting.
8. The Board of Stewards shall have the power and authority to impose fines and/or penalties, as it deems proper, for violation of Club rules or improper conduct.
9. The Board of Stewards shall have the power and authority to suspend or terminate membership in the Club for cause, which shall include but is not limited to violation of the Bylaws or the published rules, regulations, or policies of the Club, or conduct that violates the purposes of the Club, that would bring the Club into disrepute, or that would create unacceptable liability for the Club or its members. Suspension or termination of membership shall be by a vote of no less than two-thirds (2/3) of the entire Board of Stewards. Not less than fifteen (15) days prior to the board meeting at which their membership status (suspension or termination) will be voted upon, the subject member shall be given written notice of the pending vote, the proposed sanction, the basis or bases therefore, and the time and place of the meeting. The member shall be given an opportunity to be heard by the board, orally or in writing, at that meeting. Notice shall be sufficient if sent to the last known address of the member by first class mail. No sanction under this section shall be imposed sooner than five (5) days after the meeting at which the sanction is imposed. The sanction of suspension from the Club may not be imposed for a period greater than one year. A member whose membership has been terminated under this section is not eligible to re-apply for membership in the Club.
10. The Board shall have general authority over all Standing Committees and may at any time require a report to be furnished to it by any committee.
11. Military leaves of absence to any member may be granted by the Board of Stewards under such terms and conditions as it considers proper.
12. The Board shall require that the full minutes be kept of all proceedings and it shall make such reports as it deems proper to the annual meeting of the members; provided, however, that discussion on election of members and charges against members shall be deemed strictly confidential.
13. Except as provided in paragraph 14 below, the Board of Stewards may not authorize the Club to borrow money without first obtaining the approval for said borrowing by a vote of at least three fourths of the Club members present at an annual or special meeting.
14. Notwithstanding paragraph 13 above, the Board of Stewards shall have the authority to borrow up to ten thousand dollars ($10,000) during any one year without securing the approval of the membership.
15. A steward may resign by delivering written notice to the Commodore or Secretary. 16. No steward shall receive compensation for his services as a steward. Article V - Standing Committees
1. The Club shall have the standing committees set forth below and such other committees as may from time to time be designated by the Board of Stewards). Each year the Commodore shall appoint a Club member to serve as the chairmen of the Standing Committees. Each
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chairman so appointed is encouraged to appoint an appropriate number of members to serve on his Committee, and the chairman shall report the names of the members to the Secretary.
2. The duties of the Standing Committees shall be as follows: a. Sailing Committee: This Committee shall enforce all sailing regulations of the Club. It shall
have direction and control of all races and on water safety under the auspices of the Club. b. Entertainment Committee: It shall have direction and control of all lectures, conferences,
parties, receptions, dances, and all other matters pertaining to the instruction and entertainment of the Club. It shall schedule, arrange for and be responsible for all such functions authorized or as directed by the Board of Stewards. It shall report to the Board of Stewards any infraction of the Club House Rules or Bylaws taking place at such functions.
c. House Committee: It shall recommend to the Board of Stewards any necessary repairs or maintenance, renovations, or changes in the Club's building or equipment, and upon authorization by the Board of Stewards, it shall arrange for and supervise such repairs, maintenance and renovations, and changes.
d. Dock Committee: It shall recommend to the Board of Stewards any necessary repairs, maintenance, renovations, or changes in the Club's dock or anchorage, and upon authorization by the Board of Stewards it shall arrange for and supervise such repairs, maintenance, renovations, and changes.
e. Grounds Committee: It shall recommend to the Board of Stewards any necessary beautification and necessary maintenance and changes in the Club grounds, and upon authorization by the Board of Stewards, it shall arrange for and supervise such beautification, maintenance, and changes.
f. Safety Committee: It shall practice general surveillance of activities, grounds and facilities, and recommend safely steps accordingly.
g. Youth Sailing Committee: It shall promote and encourage sailing and social activities for the Club's youth sailors.
h. Scholarship Committee: The Scholarship Committee shall make recommendations to the Board from time to time for a written policy concerning the Club’s academic scholarship program and the awarding of academic scholarships pursuant to such policy.
3. The Chairmen of the Standing Committees shall make written reports of their Committee's activities during the year at the annual meeting.
4. Long Range Planning Committee: a. The Long Range Planning Committee shall plan for the overall physical development of the
Club properties, buildings, dockage, conversion of presently unused acreage to the best interest of the Club, make recommendations to the Board of Stewards any and all observations for the physical and financial improvement of the Club at large, and the Club's overall facilities as a whole.
b. The members of said committee shall be appointed by the Commodore with advice and consent of the Board of Stewards, and their tenure of office shall be as follows: the initial terms of the initial members of said committee shall be one three-year term, one two-year term, and one one-year term. Thereafter one member shall be appointed each year by the Commodore for a three year term.
5. Audit Committee: The Commodore will appoint an audit committee. This committee will review the Club's financial records for the previous fiscal year and report its findings to the Board of Stewards as soon as practical thereafter.
6. Membership Committee: The Membership Committee shall handle all applications for membership in the Club as more fully set forth in Article VII.
7. The committees shall not exercise the authority of the Board but shall report, and make recommendations, to the Board and/or to the Club members.
Article VI - Membership Meetings
1. The annual meeting of the Club members for the election of stewards and officers, for the
presentation of reports on the activities and financial condition of the corporation and for such
other business as may be set forth in the notice of the meeting shall be held within the first ten
days of November each year, with the date and time to be set by the Board. All other
meetings shall be special meetings. Special meetings of the membership may be called by
the Commodore at any time. A special meeting shall be called by the Commodore whenever
ten or more members make a written request to the Commodore for a special meeting. A
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request for a special meeting shall state the purpose of the proposed meeting. Only those
matters that are within the purpose or purposes described in the meeting notice may be
conducted at a special meeting of the Club members. A special meeting shall be held at such
date and time as shall be stated in the notice of the meeting.
2. Written notice of the date and time (which matters shall be fixed by the Board of Stewards) of
each annual and special meeting shall be prepared by the Board of Stewards and be given by a
writing delivered to all members entitled to vote thereat not less than twenty (20) (and in the case
of the annual meeting, thirty (30)), nor more than sixty (60), days prior to the meeting. The notice
shall state the purpose or purposes for which the meeting is called and by or at whose direction it
is being issued. Notice is effective at the earliest or the following: (a) when received; (b) five
days after its deposit in the United States mail, if mailed correctly addressed and with first
class postage affixed; (c) on the date shown on the return receipt, if sent by registered or
certified mail, return receipt requested, and the receipt is signed by or on behalf of the
addressee. Written notice is correctly addressed to a member if addressed to the member’s
address shown in the Club’s current list of members. Members may waive notice of meetings.
The waiver must be in writing, be signed by the member entitled to the notice, and be
delivered to the Club for inclusion in the minutes or filing with the corporate records.
3. The Board of Stewards shall fix a future date as the record date for determining (a) the members entitled to notice of a members’ meeting; (b) the members entitled to vote at a members’ meeting; and (c) the members entitled to exercise any rights in respect of any other lawful action. A record date fixed under this section may not be more than seventy days before the meeting or action requiring a determination of the members occurs.
4. The following order of business shall be observed at all annual meetings: a. Reading of minutes b. Report of Secretary c. Report of Treasurer d. Report of Standing Committees e. Report of Special Committees f. Report of Commodore g. Unfinished business h. New business i. Elections j. Installation of Officers k. Adjournment
Article VII - Membership
1. A Membership Committee shall be formed to be comprised of six members with the Vice Commodore as a seventh member serving as Chairman, with vote only in case of ties. This Committee at its regular meeting shall consider and vote on all persons properly proposed for membership. Prior to voting it shall:
a. Consider the credit and character report of each individual being considered. b. Consider any protest received from the membership. c. Make any investigation that it considers necessary as to the qualifications of those proposed
for membership. d. Publish immediately to the membership, and at least ten days prior to the next Board
meeting, a list of proposed applicants for membership comments. e. Submit to the Board of Stewards by the Vice Commodore for voting the report of the
Membership Committee at the Board of Stewards meeting following the Membership Committee meeting after having received comments from the membership at large.
f. The Membership Committee shall meet on the day preceding the Board of Stewards meeting each month.
g. The initial makeup of this committee would be nominated as follows by the Nominating Committee: two members for a one-year term; two members for a two-year term; and two members for a three-year term. Thereafter two members shall be nominated each year by the Nominating Committee for a three-year term and voted on at the annual meeting.
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2. A person must have demonstrated interest in sailing and be 18 or more years old and serve one (1) year as a Provisional Member to be considered for Full Membership in the Columbia Sailing Club. They must also meet the specific requirements set forth in paragraph 3f of this Article.
3. The following procedures shall apply in respect to nominating for an election to membership in the Club:
a. Only those who have been members for at least 12 months and who are not officers or members of the Board of Stewards may act as a sponsor.
b. All proposals for membership shall be in writing on a form prepared by the Membership Committee and signed by a sponsor. This form shall be submitted to the chairman of the Membership Committee for action. Names of all applicants for membership shall be published in the Telltale for membership comment in the month preceding the Board of Stewards’ vote on the membership application. After proper investigation, recommendations of the Membership Committee will be made to the Board of Stewards for action.
c. Club membership may register protest against any individual proposed, either in writing or verbally, to any member of the Board of Stewards or Membership Committee after notification of new membership application and prior to the next Board meeting.
d. The Board of Stewards, at its regular meeting, shall consider and vote on all persons properly proposed as outlined above. Prior to voting the Board shall consider recommendations of the Membership Committee and any other information pertinent thereto.
e. The Board shall vote on each application by secret ballot and a majority of the total membership of the Board shall be required for election to Provisional Membership. Three or more negative votes will constitute rejection.
f. Provisional Members in the Club shall be on a probationary period of one (1) year from the date of acceptance of membership. During this one year period the Provisional Member must do all of the following: 1. Own a sailboat. 2. Sail actively during the year. 3. Attend at least two (2) Columbia Sailing Club organized social events. 4. Work in some capacity in at least two (2) sailing, social or work events at the Columbia
Sailing Club. The Secretary of the Club shall notify promptly those individuals approved and eligible for Provisional Membership in the Club and provide the applicant with a copy of the probationary requirements. The sponsor of approved or rejected candidates for membership shall be notified by the Secretary of the Club of the Committee's action. These candidates shall have thirty (30) day to accept or reject the invitation to membership.
g. The Secretary shall notify the Provisional Member at least 30 days prior to the end of his first year to furnish the Board of Stewards with a written statement of fulfillment of the aforesaid requirements. The Board of Stewards at their next regular meeting after the end of the first year shall vote on approval of full membership. A majority of the total Board is required for approval.
h. Any votes by the Board of Stewards specified in subparagraphs a through g of this paragraph 3 may be deferred for a reasonable time by a vote of the Board.
4. The membership of this Club (including all classes except Honorary Members, Non-Resident Members, Associate Members, Junior Members, and Senior Members) shall be limited to 200. Two member waiting lists may be established after due election, one containing the names of applicants who are children of Members and the other containing the names of all other applicants, which lists shall be in excess of the above limit; provided, however, that no Club privileges shall be extended to any person on the waiting list; and provided further that vacancies in the Club membership shall be filled from the waiting list, if any, alternating between the related applicants and non-related applicants in the order of election thereto, subject to all other provisions of the Bylaws. At least fifty percent (50%) of the membership must be sailboat owners and in case of multiple ownership of a sailboat, no more than one of such may be considered as an owner-member.
5. There shall be a Resident Member category and a Non-Resident Member category which shall be determined by the distance the member lives from the Club. If a member ceases to live within 75 miles of the principal office of the Club and does not maintain a boat at the Club,
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said member shall be declared a Non-Resident Member, and his dues shall be set accordingly at the discretion of the Board.
6. Any Non-Resident Member who becomes ineligible for such status automatically reverts to Regular Membership with all the privileges and responsibilities of such membership even though the membership total may be carried temporarily beyond the existing maximum.
7. Life memberships were available to members in good standing during the period of 10 February 1961 through 10 February 1962 for a payment five hundred ($500) dollars. Also, in 1977 twenty (20) Life Memberships were sold for twelve hundred ($1200) dollars each to raise capital for the purchase of the Club property. "Life Memberships” are forever exempt from future dues but do not enjoy exemption from future assessments that may be levied.
8. Honorary Memberships may be occasionally given any eligible and recommended candidate proposed by the Board of Stewards. The names of all applicants for Honorary Membership shall be published in the Telltale for membership comment in the month preceding the Board of Stewards’ vote on their honorary membership application. If acceptable and accepted, the Honorary Membership should not require payment of any initiation fee, dues, or assessments. The Honorary Membership will not, however, carry voting privileges. In all other respects, Honorary Members will be no different than any other member in good standing. Honorary Memberships are initially for a one year period and renewed annually by the Board of Stewards at its January meeting, at the discretion of the Board.
9. Survivor’s Membership a. Survivor’s Associate Memberships shall be available to the spouse of a deceased member.
Upon the death of a member the surviving spouse shall automatically become a Surviving Associate Member. The member's prepaid dues will be applied to the balance of the current quarter. Thereafter, the dues will be one half of the rate of the deceased member's membership category at the time of death. Payment of any outstanding balance in the deceased member's account will initiate the Survivor’s Associate Membership. This is a non-voting membership and does not entitle the Surviving Associate Member to the use of back cove slips or land parking. (All members who were Surviving Associate Members as of November 4, 1994, are grandfathered.)
b. At the discretion of the Board, Regular Membership may be available to a surviving spouse. Initiation fees will be waived in such cases.
10. Junior Membership in the Club shall be available to applicants who are between the ages of 18 years and 30 years, inclusive. The number of Junior Memberships shall be limited to twenty-five (25). The application procedure for a Junior Membership shall be identical to that for a Resident Member. The dues of a Junior Member and the method of payment of his or her initiation fee shall be determined by the Board of Stewards. At age 31, the Junior Membership automatically converts to a Regular Membership, even though the membership total would therefore be carried temporarily beyond the existing maximum. When voted into membership, the Junior Member will become a provisional Junior Member of the Club for a period of one (1) year and, during this one-year period, must meet all of the requirements set forth in paragraph 3f of this Article VII. In all other respects, a Junior Member shall have all of the rights and responsibilities of a Resident Member.
11. Senior Membership shall be available to any Resident Member who has reached the age of 72 and who has been a Resident Member for a period of at least 20 years. A member meeting the aforesaid requirements can convert this membership to Senior status by sending the Secretary a written request for the change. After first having ascertained that the member meets the requirements for Senior Membership, the Secretary shall advise the member of the change in status of his membership to a Senior Membership and shall make a corresponding change on the records of the Club. In order to become Senior Member, a member must have gone through the regular admission procedure as for Regular Membership. The dues of a Senior Member shall be determined by the Board of Stewards. The Senior Member shall have all of the rights and responsibilities of a Resident Member. Existing Regular Members as of the Annual Meeting held November 9, 2012 and who are eligible for Senior Membership prior to January 1, 2014 will be grandfathered at 68 years of age with 10 years of service and are not required to meet the age requirement of 72 and the service requirement of 20 years.
12. Any member may be suspended or terminated for cause, at the discretion of the Board of Stewards, as further described in and following the procedure set forth in Article IV paragraph 9 above.
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13. The Columbia Sailing Club may grant Associate Memberships. These memberships will be limited to members of good standing of recognized yacht clubs, such as members of SAYRA, USSA, etc. Associate Memberships will be limited to five at any one time and may be granted by a majority vote of the Board of Stewards. Duration of this membership will be limited to a single nine-month period and will not be renewable. Associate Members will pay full dues and assessments on the same basis as regular members except that they will not be liable for the initiation fee or any assessment relating to capital improvements. Associate Members will have no voting rights. Associate Memberships will be limited to bona fide transients. In the event that during his incumbency as an Associate Member, or at some later time, an Associate Member or former Associate Member wished to become a Regular Member, he must be nominated, voted on, etc., in the manner provided in the Bylaws for a new member.
14. In the event of the dissolution of a member's marriage, a member may request in writing that his or her membership be transferred to his/her former spouse provided that such a request is made within six months of the date of the divorce. All requests for a transfer of membership must be published in the Telltale and dues, fees, assessments, and other charges must be in a current status before the transfer is effected. It is further provided that all such transfers under this paragraph must be approved by a majority vote of the entire the Board of Stewards, and if applicable, the Board may, if it so desires, waive any additional initiation fee or fees. In no event will any membership be transferred for any reason or to any person except to the limited extent expressly described in this paragraph.
Article VIII - Dues and Billings
1. All dues, fees, assessments, and other charges that are not otherwise set forth in these Bylaws shall be set by the Board of Stewards.
2. Dues and docking fees shall be billed quarterly in advance. 3. Billing:
a. Dues, docking fees and all other amounts billed by the Treasurer are due no later than 30 days from the date of billing. Amounts not in the hands of the Treasurer by the end of 30 days shall incur a 5% penalty.
b. Amounts not in the hands of the Treasurer by the end of 60 days shall have an additional 10% penalty applied and the Treasurer shall send a notice of the total amount due to the delinquent member, making reference to this section of the Bylaws.
c. Members that have not paid by the end of 90 days shall be notified by the Secretary, by certified mail, that they have been suspended from all Club privileges. To gain reinstatement, the delinquent member must pay all accrued charges, a $100 reinstatement fee, and dues and docking fees for the new quarter. If this is not done by the end of the 150th day from when the delinquent member was originally billed, the membership shall be subject to termination by the Board of Stewards.
d. In rare circumstances, if it is deemed in the best interest of the Club and upon approval of a majority of the Board of Stewards present at either a regular or special meeting, a delinquent member may be offered a repayment schedule in lieu of termination. Any repayment schedule so offered can only extend the time to pay. No amounts previously accrued or charged, including late payment or reinstatement fees, can be waived.
e. Any notification required by this Article shall be deemed sufficient if mailed to the member's address in the Club's record, only one such address being allowed at one time.
4. A member must be current in his obligations to the Club in order to be able to resign in good standing.
5. Restricted funds: a. There are hereby established 2 restricted funds: (1) an Emergency Fund and (2) a Capital
Improvement Fund. b. i. The Emergency Fund is intended to be the “rainy day" fund for the Club. Its purpose is
to provide a source of funds for those events that are difficult to predict or were unforeseen. It is not intended to be routinely used to balance an operating budget but rather to provide funds to cover an unforeseen event or one whose payment from one year's revenues is clearly not reasonable. ii. The minimum authorized amount of the Emergency Fund is 6% of the total amount
received by the Club for dues, slip rentals, and land parking during its most recently
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completed fiscal year. If the balance shall drop below 6%, the deficiency must be replaced no later than the third year following such deficiency.
iii. No amount may be withdrawn from the Emergency Fund unless the project or purpose shall exceed $2,500 and has been authorized by a two-thirds (2/3) vote of the entire Board of Stewards.
c. i. The purpose of the Capital Improvement Fund is to provide monies to acquire significant new assets or to replace, renovate or repair existing Club assets as identified in the Capital Improvement Plan. The Board of Stewards is authorized to revise the Plan to address changing needs and circumstances. The membership shall be advised of any such changes. ii. The formula for transfers to the Capital Improvement Fund shall be established annually
by the Board of Stewards at the Board of Stewards meeting at prior to the annual meeting and shall be based on the cash needs for debt service associated with capital projects and additional capital projects as contemplated by the Long Range Plan, as adopted by the Board of Stewards. The transfer calculation will be based on a percentage of dues, slip fees and land parking fees plus 100% of all back cove entry fees and initiation fees.
iii. No amount may be withdrawn from the Capital Improvement Fund unless the project has been authorized by a two-thirds (2/3) vote of the entire Board of Stewards. Any project in excess of $25,000 shall require the approval of the membership at a special or annual meeting. Amounts necessary to service the debt incurred to finance a project, which has been authorized hereunder, may be withdrawn from the Capital Improvement Fund.
Article IX - Voting at Membership Meetings
1. Ten percent (10%) of the members entitled to vote, present in person or represented by proxy, shall be necessary to and shall constitute a quorum for the transaction of business at all meetings of the Club members.
2. Except as set forth below in Section 3, at any meeting of the Club members, each member (except for Honorary Members, Survivor’s Associate Members, and Associate Members) shall be entitled to vote in person or by proxy. Except as set forth below in Section 3, each member who is entitled to vote shall be entitled to cast one vote. All elections shall be determined by a plurality vote, and except as otherwise provided by law or the Articles of Incorporation or these Bylaws, all other matters shall be determined by vote of a majority of the votes cast at a meeting at which a quorum is present. Cumulative voting for stewards shall not be allowed.
3. In voting upon the Sailing Regulations, each sailboat will be entitled to one vote, to be cast by her owner in person, but no member may, by reason of owning more than one sailboat, be entitled to more than one vote. No sailboat, however, shall be entitled to representation if she shall have been out of commission for two consecutive years.
4. Written, signed, and dated proxies may be voted by the holder. No proxy is valid for more than three years from its date of execution.
Article X - Obligations 1. All deeds, notes, mortgages and bonds of the Club must be signed by the Commodore as
such and the Secretary as such, and must be sealed with the seal of the Club. Article XI - Corporate Seal
1. The Corporate Seal of the Club shall be a silhouette of the State of South Carolina with a fouled anchor in the center and with the words "Columbia Sailing Club" encircling the top of the silhouette.
Article XII - Club Device
1. The Club device shall be a silhouette of the State of South Carolina with a fouled anchor in the center.
Article XIII - Club Burgee
1. The Club burgee shall be a blue and red pointed flag, width two-thirds length, the red shall extend one third the length of the flag; the remainder of the flag shall be blue, with a white five
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pointed star centered at the joining line of the red and blue; two arms of the star to be parallel to the horizontal center line of the flag; diameter of the star one-sixth the length of the flag.
2. The Club burgee for individual sailboats shall be in length three fourths of one inch to the foot of overall length of each boat.
Article XIV - Pennants
1. The Commodore's pennant shall be rectangular, with a blue ground and white standard yacht ensign (fouled anchor encircled by thirteen stars.)
2. The Vice Commodore's pennant shall be the same as the Commodore's substituting red for blue.
3. The Rear Commodore's pennant shall be the same as the preceding two, but substituting a white ground and red stars and anchor.
Article XV - Amendments
1. Except as otherwise required by law, he Bylaws may be amended by the members by the vote of the lesser of (a) two-thirds of the votes cast at an annual or special meeting at which a quorum of the members is present or (b) a majority of all members entitled to vote under these Bylaws. Notice of the proposed amendment must be provided to the members in advance in accordance with the procedures set forth in Article VI paragraphs 1 and 2.
Article XVI - Indemnification
1. All officers, members of the Board of Stewards, committee chairs and agents shall be indemnified by the Club to the maximum extent permitted by law.
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COLUMBIA SAILING CLUB AUXILIARY BY LAWS Revised 2007
Article I - Name
The organization shall be known as the Columbia Sailing Club Auxiliary. The insignia shall be CSCA. Article II - Purpose and Policy
The purpose of this organization shall be to offer assistance and lend support to Columbia Sailing Club (CSC) projects and to encourage interest and activity in all forms of sail boating. The further purpose of this organization shall be to initiate activities and projects relevant to CSC interests, not in conflict with CSC Rules or By-Laws and which have been submitted to and approved by the CSC Board of Stewards. Article III - Membership
Participation in CSCA is open to all classes of CSC members, their spouses or significant others, as well as CSC children 18 years of age and over. All members shall be qualified to vote on all matters voted on by the Auxiliary. Article IV – Officers Section 1. Officers
Officers shall be President, Vice President, Recording Secretary, and Treasurer. All Officers shall be elected at the Annual Meeting by majority vote of the members attending or voting by proxy. Their term of office shall be one year beginning on January 1 of the year following their election. Section 2. Duties of Officers
President: Chief executive; presides at all meetings, is ex-officio member of all committees, is chairperson of Executive Board, appoints all committee chairpersons, appoints special committees, rules on procedures, and summarizes decisions. The President shall be certified as a signer of checks and savings account transactions during their term of office. The President shall submit a monthly article to the editor of the TellTale as well as present a report of all CSCA activities at the Annual Meeting. Vice President: Assists the President in the discharge of duties. The Vice President presides in the absence of the President. The Vice President represents CSCA at the CSC Board of Stewards monthly meetings. The Vice President is responsible for planning the Annual Meeting & obtaining a memento for the outgoing President. The Vice President shall be President-Elect. Recording Secretary: Keeps minutes of all meetings. Treasurer: Prepares annual budget along with Executive Board, deposits and disburses all funds, submits Treasurer’s report at all meetings and/or upon the request of the President, and arranges to have the financial records audited by the CSC Treasurer before each Annual Meeting. Unless otherwise directed by the Executive Board, a minimum balance of $100.00 shall be kept in the checking account at all times. Section 3. Nominations & Election
The President shall appoint a Nominating Committee of three members. The Nominating Committee shall present a slate of officers and two At-Large members for the Long Range Planning Committee for election at the Annual Meeting. Nominations from the floor will also be requested, provided those nominated from the floor have agreed to serve if elected.
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ARTICLE V – Meetings Section 1. Annual Meeting
CSCA Annual Meeting shall be held each year. This meeting shall be coordinated with the CSC Annual Meeting. It shall be held within three weeks after the CSC Annual Meeting. Section 2. General Meetings General Meetings shall be held during the year for the purpose of conducting business of CSCA. The time and place of the general meeting shall be determined by the President and is open to all members. Section 3. Special Meetings
Special General Meetings may be called for a stated purpose only if five members request such meeting in writing. Only that business set forth in the request for the meeting shall be presented. ARTICLE VI - Executive Board
The elected officers and the Immediate Past President shall comprise the Executive Board and shall manage the affairs of the Auxiliary in accordance with the By-Laws. Three members shall constitute a quorum of the Executive Board. Board decisions will be reached by a simple majority upon establishing the fact that a quorum is present. ARTICLE VII - Committees Section 1. Appointment of Committee Chairpersons
The President shall appoint all committee chairpersons. The current president shall serve as an ex-officio member of all committees. Section 2. Duties of Committee Chairpersons
A. The Committee Chairperson shall report activities and make recommendations at the general meeting.
B. Annual committee reports shall be sent to CSCA President no later than November 1st of that
year. Section 3. Standing Committees
The following are suggested standing committees. Internal Committees might include: Entertainment, Grounds, House, Ship Store, Historian, Member Support External Committees might include: Sailing, Communications, Regatta Lunches, Regatta Registration, Fundraising Long Range Planning Committee shall be chaired by the Immediate Past President. Also serving on the committee shall be the Vice President, and two members nominated and elected from the membership at the Annual Meeting in November. The two At Large members will each serve a one year term. ARTICLE VIII - Parliamentary Authority Robert’s Rules of Order Newly Revised will be the parliamentary authority with reference to all matters not already specified in these By Laws. ARTICLE IX - Amendments These By-Laws may be amended by a resolution passed by two-thirds present at a General Meeting, providing advance notice (10 days) of such action is made to the entire membership. ARTICLE X - Termination Upon termination of the Columbia Sailing Club Auxiliary, all assets shall be given to the Columbia Sailing Club.
