COMMUNICATION TOOLS

Paperwork….Part One

The Communication Hub

• A stage manager’s most important job- art and craft

• Affects every aspect of the production

• If you don’t share what you know, what good does it do to know it?

Paperwork• Pre-Production (Prep) week

• One of the two busiest paperwork times

• Creating things for yourself, the production team and the

company at large

• Collating from fractured meetings to start on the same page

Analysis to Actual• Taking your notes and transforming them into documents to share

with the team

• Now adding design details

• Formatting for your show

• Formatting for your theatre

Close up

Twelfth Night excerpt

The Calendar

• Needed by the widest cross-section of people

• Requires collecting information from Production Manager, Director,

Box Office, Marketing, and the Cast

• May need different versions for different audiences

Who is the audience?

What does it tell us?

What does it not tell us?

Low Tech versus High Tech

• Lots of calendar programs

• Multiple views, custom colors, automatic reminders

• But what does it look like when you print it out in black and white on

8 ½ x 11 paper?

All rehearsal days

Length of Day

Day off- does it change

Production deadlines

Tech

Performances

TBAs

WHAT CAN WE LEARN?

Show Calendar v. Actor Calendar

• Specific rehearsal day breakdown

• Conflicts

• Actor Deadlines

• Better to make two than to crowd one!

The Big Three Rules!

• Be tactful

• Be timely

• Be specific