Communication Workshop & Organization Visit Planning

Asia-U.S. Service-Learning Program 2011

Pre-Program Session 2 & 3

Today’s Goal

To get to know each other in a grater depth

To get used to communicating in English

To make a plan for organization visit & service activity

Overall Goal of the Pre-Program

In the end of the pre-program, you will have clear response to following questions as individual and topic group.

What do you want to acquire from the program?

What will you do to acquire them?

What kind of person do you want to become after the program?

Specific Goals of the Pre-Program

To achieve the goal, we will provide you opportunity

to deepen our understandings about “service”.

to get used to communicating in English.

active listening & persuasive presentation

to gain the sense of the field and get used to translating them into language through reflection.

Outline of the Pre-Program

1. Orientation & Session on “Service”

2. Communication Workshop & Organization Visit Planning

3. Organization Visit & Service Activity

4. Topic Group Presentation

5. Reflection & Goal Setting Session

Timeline

Introduction 13:00 – 13:10

Icebreaker 13:10 – 13:30

Communication Workshop 13:30 – 14:30

Break 14:30 – 14:40

Organization Visit Planning 14:40 – 15:40

Wrapping-Up 15:40 – 16:00

Icebreaker

5 & 1 things about Ourselves

5 things you like about yourself I am optimistic. I am good at swimming and skiing. I have many good friends in Japan and other countries. I am good at listening to others. I don’t get angry or loose myself easily.

1 thing you don’t like about yourself I think too much sometimes.

5 min for thinking by yourself and 15 min for sharing with your partner.

Timeline

Introduction 13:00 – 13:10

Icebreaker 13:10 – 13:30

Communication Workshop 13:30 – 14:30

Break 14:30 – 14:40

Organization Visit Planning 14:40 – 15:40

Wrapping-Up 15:40 – 16:00

Communication Workshop

Appreciative Inquiry (AI)

“Appreciative Inquiry is about the coevolutionary search for the best in people, their organizations, and the relevant world around them.”

Ap-pre’ci-ate, v., 1. valuing; the act of recognizing the best in people or the world around us; affirming past and present strengths, success, and potentials; to perceive those things that give life to living systems 2. to increase in value.

In-quire’, v., 1. the act of exploration and discovery. 2. To ask questions; to be open to seeing new potentials and possibilities.

Cooperrider, David L. and Whitney, Diana, 2005, Appreciative Inquiry: A Positive Revolution in Change, California: Berrett-Koehler Publishers

Interview with your partner (15min × 2)

Pay attention Give the speaker your undivided attention, and acknowledge

the message. Recognize that non-verbal communication also “speaks” loudly.

Show that you are listening Use your own body language and gestures to convey your

attention. Provide feedback

Our personal filters can distort what we hear. As a listener, your role is to understand what is being said. This may require you to reflect what is being said and ask questions.

Defer judgment Interrupting is a waste of time. It frustrates the speaker and

limits full understanding of the message. Respond appropriately

You add nothing by attacking the speaker or otherwise putting him or her down.

MindTools, Active Listening: Hear what people are really saying. http://www.mindtools.com/CommSkll/ActiveListening.htm

4 Good Stories about Your Partner

Tips for preparation Start with your main idea. You need to make clear

what you want to deliver to the audience. Prepare some examples to support your idea. Don’t be acquisitive (greedy). Your time is limited.

Tips for presentation Eye Contact Body Language Voice and Language Use

10min for preparation and 3min for presentation

Timeline

Introduction 13:00 – 13:10

Icebreaker 13:10 – 13:30

Communication Workshop 13:30 – 14:30

Break 14:30 – 14:40

Organization Visit Planning 14:40 – 15:40

Wrapping-Up 15:40 – 16:00

Organization Visit Planning

Topic Groups

Poverty Education Environment

Ayaka (Ando)

Yohei

Kanako

Rie

Ayaka (Tomizawa)

Ryoko

Joonhee

Yoshiko

Yoshimasa

Yo

Sharing Your Research in the Topic Group

Assignment 1: Personal Research about organizations or service activities you are interested in

Deciding at least one organization or activity you want to join as the topic group

30 min for group discussion and 10 min for sharing your plan with everyone

Timeline

Introduction 13:00 – 13:10

Icebreaker 13:10 – 13:30

Communication Workshop 13:30 – 14:30

Break 14:30 – 14:40

Organization Visit Planning 14:40 – 15:40

Wrapping-Up 15:40 – 16:00

Wrapping-Up

Next Steps

Make an appointment in appropriate manner

Report the fixed schedule to Kazuharu

Visit the organization or join the activity

Report to Kazuharu / Reflection with Kazuharu

Working on the Topic Group Presentation

Timeline and Assignments

June 12

June 12-19

June 19

June 19-July 10

July 10

July 17

PP1: Orientation & Session on “Service”

Assignment1: Personal Research

PP2&3: Communication Workshop & Organization Visit Planning

Assignment2: Group Work

PP4: Topic Group Presentation

PP5: Reflection & Goal Setting

Topic Group Presentation

Your final output before flying to U.S.

20 min powerpoint presentation based on your topic group which includes Community Need or Problem Identification Organization Study Brief Ideas of Addressing the Community Need

Your preparation for the presentation helps you to work on the final project in U.S. Brief paper after the presentation

What you acquire from the program depends on what you prepare for it…

Let’s do our best to prepare for the life-changing experience in U.S.!

See you all in July 10!