Community Partnership Fund: Community Health Grant

Grant Application Workshop

February 4, 2019

UPDATE TO FUNDING (see slide 16) UPDATE TO DEADLINE FOR INTENT TO APPLY (see slides 25, 26)

Agenda Background & Overview

Goals & Funding Priorities

Eligibility Requirements

Funding Levels

Proposal Narrative Requirements

Evaluation and Scoring

Submission Requirements & Timeline

Questions

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Background The Community Partnership Fund (CPF) is a competitive

grant program for non-profits. Total FY 2019 budget is $1 million. CPF priority areas: community health, domestic violence,

youth violence, financial security and literacy. Each priority area is allotted $200,000 and administered

by the appropriate Metro Department.

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Overview The Metro Public Health Department (MPHD) seeks grant

applications that align with the community’s priority health needs as defined in the Healthy Nashville Community Health Improvement Plan (CHIP). CHIP Priorities Proposal must address:

• One or more of the CHIP priority area goals, • Advance health equity, and • Incorporate a Policy, Systems or Environmental (PSE)

change strategy

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CHIP Priority Goals Maximize the Built and Natural Environment Goals:

• Increase active transportation, i.e., walking or biking options and utilization.

• Improve and protect the quality of air, land and water

Support Mental and Emotional Health Goals: • Provide individuals and families with the support necessary

to maintain positive mental well-being • Promote positive parenting & violence free homes

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Advance Health Equity Proposals should describe how the project incorporates equity in practices and processes and the social determinants of health.

Definitions: • The societal and systematic understanding and

appreciation of differences among individuals and populations; where everyone is valued and has the opportunity to achieve optimal health and well-being (2015 Health Equity Recommendations Report).

• Both the absence of systemic obstacles and the

creation of opportunities for all to be healthy. (MPHD)

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Advance Health Equity Social Determinants of Health (SDOH)

• The conditions in the places where people live, learn, work, and play, affect a wide range of health risks and outcomes.

• Addressing SDOH removes barriers and create

opportunities to advance health equity for all.

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Policy, System and Environmental (PSE) Strategies Approaches that seek to go beyond

programming and into the systems that create the structures in which we work, live and play.

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Characteristics of Event or Program

Characteristics of PSE Change

One time

Ongoing

Additive: often results in only short‐term behavior change

Foundational: often produces behavior change over time

Individual level Community/Population level

Not part of ongoing plan Part of an ongoing plan

Short term Long term

Non‐sustaining Sustaining

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Event/Program vs. PSE Change

Policy Change Creating or changing a written statement of an

organizational position, decision, or course of action. Made in public, non-profit, and business sectors.

Can be at various levels – organizational, professional, government

Examples: workplace rules, agreements, decisions,

agreed upon ways of doing business, standards

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Systems Change Systems change focuses on changing infrastructure

within a setting or organization that institutes processes or procedures at the system level.

Unwritten, ongoing, organizational decisions or changes that result in new activities reaching large proportions of people. Can alter how the organization conducts business.

Examples: Procedures between or within organizations

such as personnel, resource allocation, programs, processes. Can occur in settings such as schools, parks, worksites or healthcare.

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Environmental Change Environmental change is change made to the physical

environment. Physical, social, and economic factors influence people’s practices and behaviors.

Not necessary to pass a policy Examples: • Physical - Structural changes or programs or service; • Social - A positive change in attitudes or behavior about

policies that promote health or an increase in supportive attitudes regarding a health practice;

• Economic - Presence of financial disincentives or incentives to encourage a desired behavior

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Additional Project Priorities Cross-sector collaboration

Sustainability

Culturally Competent

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Eligibility Requirements 501(c)(3) designation of exemption from federal taxation

from the Internal Revenue Service; or incorporation as a non-profit with registration identification number or proof of such exemption as allowed.

At least one (1) year in existence Must provide a copy of an audit conducted by a certified

public accountant for latest complete fiscal year and be in compliance with contract requirements of grant awards from Metro in any previous years. This requirement may be waived for non-profits with annual budgets of less than $50,000 and requests for grants of less than $5,000, per Ordinance No. BL2013-578.

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Eligibility Requirements Non-profits applying for Direct Appropriations

are ineligible to submit applications for CPF.

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Funding Levels Non-profits may apply for up to $50,000 for a Community

Health grant AND Non-profits may apply for a grant from the other Metro Departments: Dept. of Family Safety for domestic violence, Juvenile Court for youth violence, Library for literacy grants and Social Services for financial security.

In the event that an insufficient number of competitive proposals are received to exhaust the $200,000 budget for Community Health, then the evaluation committee has discretion to award more than $50,000 per non-profit.

Similarly, the evaluation committee can partially fund proposals. In both scenarios, the coordinating Metro department will work with non-profits to revise the proposed scope of work accordingly.

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Funding Levels Capacity Building Grants (up to $25,000 each)

• Assessment and Planning grants Projects that require data gathering and/or data analysis to inform and/or advance project planning for implementation. The funding will result in a product and plan of action.

• Training and Technical Assistance grants Projects that require additional organizational development, training or technical enhancements to advance organizational readiness for project implementation. These projects are intended to build program/project specific capacity as well as facilitate communication/information sharing within the project network.

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Funding Levels Implementation Grants (up to $50,000)

Projects that have a specific plan, strategy, intervention and result in a measurable change in the problem or in factors causing the problem.

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Proposal Requirements: Narrative 1. Describe how the project will address policy, systems and environmental

changes. 2. Describe the purpose of the proposed project, including other community

stakeholders engaged in development and implementation of the project. 3. Provide a description of the community need(s) being addressed and how

the proposed project aligns with one or more of the goals of this announcement.

4. Provide details about the project’s goals, objectives and activities, and outcomes a. Goal(s) – what is the intended impact; what does the project seek to

improve? b. Objective(s) – what steps will be taken to achieve your goal? These

should be stated as SMART c. Activities – what actions are involved that lead to the intended impact? d. Outcomes(s) – what result, effect or consequence will the project

create? 5. Describe how the project promotes health equity. 6. Describe how the project will be evaluated.

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Proposal Requirements: Narrative 7. Describe the management plan. 8. Describe what will be monitored to determine if the project is

being implemented as planned. a. Describe short term outcomes of the project (outcomes expected to occur during the course of the grant or soon after) and how these will be measured? b. Describe long term outcomes (outcomes expected to occur beyond the life cycle of the grant or project).

9. Provide a timeline for completion of the project. 10. Describe how the project will result in sustainable changes including your sustainability plan. 11. Describe the spending plan budget and detail narrative. This

includes in-kind contributions and resources including partners. In addition, include the completed spending plan budget and narrative forms in the appendix.

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Evaluation and Scoring 21

Section Key Content Maximum Score

Responsiveness to the grant guidelines/ requirements

Completeness of application and adherence to guidelines and requirements

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Purpose of the project and community partnerships

Description of the purpose of the proposed project, including other community stakeholders engaged in development and implementation of the project

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Identified community need to be addressed

The community need that the project will address and how it was identified.

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Clarity of goals, objectives, activities and outcomes

Description of the project goal(s) and how it aligns with the CHIP Priority Area goal(s). A description of your intended impact based on your objectives written in SMART format (see definition). These are the activities that detail what actions (processes) you will take and any associated outputs such as products or accomplishments and/or outcomes as defined by the anticipated result, actions, effect or consequence from your actions within a designated time-frame.

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Evaluation and Scoring 22

Section Key Content Maximum Score

Health equity Consideration of how your proposal specifically addresses an underserved population (for example, youth under the age of 18, communities of color including African-American/Black, Latinx, Asian, Arab, Native American, differently-abled, low-income residents, or individuals over the age of 65), incorporates the social determinants of health, and equitable processes/practices in your approach or analysis of the problem, identification of solutions or definition of success.

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Evaluation plan Clarity of how you will evaluate your project. This includes completeness of the evaluation plan to include what you will do to judge the success or effectiveness of your project. These may include Process measures (Outputs) that quantify the activities of your initiative and Outcome measures that quantify the effect or results that are attributed to your efforts that determine impact and success. (see definitions)

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Management Plan

Description of your team’s experience and management plan for the proposal.

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Evaluation and Scoring Section Key Content Maximum

Score Monitoring Plan

Description of what you will do to track the progress of your initiative, including operations and budget

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Timeline A timeline that illustrates your anticipated milestones for completion. These are key steps that must occur and anticipated dates for completion

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Sustainability Description of how the project will result in sustainable changes and/or resources that leverage sustainability.

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Budget and Budget Narrative

Description of how the funds will be used including dollars requested, total cost, budget estimates by category (capital, operations, staff, etc.). Description of any in-kind contributions (dollars or other resources) including partners, and recurring costs.

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Submission Requirements Project Narrative Proposal Template

• Single-spaced narrative • Arial 11-point font • Limited to 7 pages – We will not score past 7 pages

Budget and Budget Justification using template • Funds may be used to support project activities such as costs

related to salaries, design/printing of materials, supplies, etc. but, may not be used for operational support for existing projects and activities that are not directly related to the proposed initiative.

• Indirect cost is capped at 10% Applicant must provide documents that demonstrate eligibility as listed in the RFP.

Link to application templates: https://www.nashville.gov/Health-Department/Community-Partnership-Fund.aspx

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Submission Requirements Include any additional materials may that help explain the proposed

activities (e.g. educational materials, reports, tools/instruments, logic model etc.).

A presentation will be required of projects awarded and will be scheduled following award announcement.

Intent to Apply • Please email “intent to apply” to celia.larson@nashville.gov by

COB, February 15, 2019. Include the following information in the “intent to apply” • In the subject line include: Intent to Apply: Community Health Grant • In the message body include: Organization Name, Contact Person and

Proposal Title

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Timeline

Call for proposals released January 29, 2019

Technical Training Workshop February 4, 2019 Email “Intent to Apply” (Required)

February 15, 2019

Proposal Submission Deadline March 11, 2019 Project Presentations To be scheduled following award

announcement. Award Announcement May/June, 2019 Award Start Date Upon contract execution

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All applications must be received by March 11, 2019. Applications must be submitted via email to: celia.larson@nashville.gov.

Reporting Requirements for Grant Recipients Reports

• Interim reports will be due quarterly. • Final report will be due within 30 days following the end of the grant

funding period.

Invoices will occur quarterly. All reporting forms and processes will be provided at the

time of the award.

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Website: https://www.nashville.gov/Health-Department/Community-Partnership-Fund.aspx