Comprehensive Unit-based Safety Programfor

CUSP4MVP – VAP HSOPS

CONFIDENTIAL

Leveraging the MedConcert Social Enterprise Platform to Scale and Spread Safety and Quality Improvement

New Data Collection Cycle NotificationWhen Armstrong opens a new cycle for data collection for HSOPS, the Network Administrators will receive an email notification. Network Administrators can click the link in the email to start administering the survey. The link in the email will direct Network Administrators directly to the My Tools Page.

CUSP4MVP-VAP HSOPS Invitation Email

Home Page

Site can be accessed directly at: https://armstrongresearch.hopkinsmedicine.org

Option to login on or browse. Some pages only available with log-in

The “Return to Armstrong Institute – Home” will take you back to the Armstrong Institute’s homepage

Clicking on Project will take you to the Project Home Page

My Projects

• Shows all the available projects and will highlight the one(s) you are participating in

• You will be prompted to login before accessing this page

• Clicking on the project will take you to the VAP Project page

Mary Schmidt

Tools that Focus on Eliminating Ventilator- Associated Pneumonia

CUSP4MVP-VAP Home Page

CUSP4MVP-VAP My Tools Page

Ability to Search by Tool

Allows you to quickly access various tools your network(s) are registered for.

Coordinating Entities will have the ability to view Tools registered to their Children networks.

Mary Schmidt

CUSP4MVP-VAP Test Network

Viewing for CUSP4MVP-VAP as Mary Schmidt

Mary Schmidt

Manage/View

CUSP4MVP-VAP National Tools

CUSP4MVP-VAP Project Page

• Displays your data entry tools

• Your access to a tool is determined by your role - whether you are a member or an administrator. For example, only administrators will see the “Manage” button for HSOPS.

• Tools which are still in development are indicated with a “Coming Soon” banner

Network Admins see Network Admins see the Manage Buttonthe Manage Button

Displays the Network Displays the Network entering dataentering data

Viewing for CUSP4MVP-VAP Test as Mary Schmidt

Survey Administration From this page you can Upload Responses, Send Email Invitations and Track Completions

When Upload Responses is selected, HSOPS results collected outside of the site in the AHRQ format can be uploaded on the following screen:

Viewing for CUSP4MVP-VAP Test as Mary Schmidt

When the date fields are entered, select Upload Responses and the following screen will be displayed:

Viewing for CUSP4MVP-VAP Test as Mary Schmidt

You can also visit the Upload Responses page by selecting the View Upload Queue hyperlink.

Enter the Total Participants by clicking on the Edit Pencil Icon

Viewing for CUSP4MVP-VAP Test as Mary Schmidt

Note the Total Participants number has been updated:

Viewing for CUSP4MVP-VAP Test as Mary Schmidt

Viewing for CUSP4MVP-VAP Test as Mary Schmidt

Participants can be invited by uploading a spreadsheet of email addresses, or typing the email addresses in the field. Unique survey links are emailed to each invitee.

Please note, when uploading a spreadsheet of email addresses, be careful of formatting issues such as “spaces” or special characters.

As Participants are notified, the value updates in the table:

Viewing for CUSP4MVP-VAP Test as Mary Schmidt

To see an example spreadsheet select the first HERE hyperlink

If participants DO NOT have email addresses, select the second HERE hyperlink.

Viewing for CUSP4MVP-VAP Test as Mary Schmidt

See Participant view of the survey below:

As Participants complete the survey, Administrators can track the status, as updates display on the interface:

Viewing for CUSP4MVP-VAP Test as Mary Schmidt

If you decide to add more participants later, click on Upload Responses or Send Emails, and add the participants. After additional participants have been invited, or additional upload responses have been added, please note the status is updated, please see Total Notified:

Remember to update the Total Participants, to match the Total Notified. Note the Response Rate calculates accordingly.

Viewing for CUSP4MVP-VAP Test as Mary Schmidt

To Remove Notified Participants, click on the icon

Pencil Icon next to edit the Total Notified. On the Remove Notified Participants pop-up box, select the Participant you wish to remove by selecting the box next to the email address. This will update the number in the Total Notified column. Make sure you update the Total Participants to match the Total Notified column. Only participants who have not yet completed the survey can be removed.

When the survey time period ends, the survey will be closed out. Remember to monitor the page for response rates, and send follow up reminders to your team, to reach a minimum of a 60% response rate.

Viewing for CUSP4MVP-VAP Test as Mary Schmidt

When the Survey is closed, Reports will be available for download the next day.

Viewing for CUSP4MVP-VAP Test as Mary Schmidt

Data Available in Variety of

Aggregate Reports in PDF Format

HSOPS App Reports

Data Available in Variety of

Aggregate Reports in PDF Format

HSOPS App Reports